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Program Statement 3000.03, Human Resource Management Manual

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Program Statement 3000.03, Human Resource Management Manual P3000.03 HUMAN RESOURCE MANAGEMENT MANUAL Starting in May of 2006, the Office of National Policy Management began reformatting policies that contain change notices. With the rapid growth in word processing and electronic distribution via Sallyport and the internet, many of these WordPerfect 5.0 documents have become unstable. No word or substance changes have or will be made to any of these documents. To avoid confusion these documents will be re-issued electronically with a new number and new date. Thank you for your patience during this conversion process and please give me a call if you have any questions or concerns. Robin Gladden Directives Manager (202) 616-9150 U.S. Department of Justice Federal Bureau of Prisons OPI: HRM Program NUMBER: P3000.03 DATE: 12/19/2007 SUBJECT: Human Resource Management Statement Manual This is an electronic re-issuance for technical reasons only. There are no substance or word changes to the document. 1. PURPOSE AND SCOPE. To provide for the recruitment, selection, promotion, training, and evaluation of Bureau employees and to establish a Human Resource Management system to conduct these operations. 2. PROGRAM OBJECTIVES. The expected results of this program are: a. The Bureau of Prisons will maintain a competent and representative workforce. b. Through various human resource programs employees will have opportunities for personal growth, professional development, and upward mobility potential. 3. DIRECTIVES AFFECTED a. Directive Rescinded PS 3000.01 Personnel Manual (10/1/84) b. Directives Referenced PS 3420.08 Standards of Employee Conduct (3/7/96) PS 3451.03 Awards Programs, Incentive Awards, Bureau of Prisons (5/10/94) PS 3713.19 Affirmative Action Program (11/4/96) PS 3906.16 Employee Development Manual (3/21/97) PS 4400.03 Property Management Manual (2/27/96) PS 5300.19 Volunteers and Citizen Participation Programs (6/30/97) P3000.03 12/19/2007 Page 2 DOJ Order 1315.1 Probationary Period for Supervisors and Managers DOJ Order 1411.2A Upward Mobility DOJ Order 1430.3A Performance Management System (PMS) for General Schedule and Prevailing Rate Employees DOJ Order 1511.1B Position Classification Appeals DOJ Order 1511.4B Consultation on Significant Position Classification DOJ Order 1630.1D Leave Administration DOJ Order 1752.1A Discipline and Adverse Actions DOJ Order 2120.6C Report Employee Time and Attendance DOJ Order 2710.8 Removal and Maintenance of Documents Title 5, United States Code Federal Travel Regulations Civilian Personnel Law Manual Title 2, Chapter 5.E Title 4, Chapter 2.D. c. Rules referenced in this Program Statement are contained in 5 CFR. 4. STANDARDS REFERENCED a. American Correctional Association 2nd Edition Standards for Administration of Correctional Agencies: 2-CO-2B-04, 2-CO-1C-01, 2-CO-1C-02, 2-CO-1C-03, 2-CO-1C-04, 2-CO-1C-05, 2-CO-1C-06, 2-CO-1C-07, 2-CO-1C-08, 2-CO-1C-09, 2-CO-1C-09-1, 2-CO-1C-10, 2-CO-1C-11, 2-CO-1C-12, 2-CO-1C-13, 2-CO-1C-14, 2-CO-1C-15, 2-CO-1C-16, 2-CO-1C-17, 2-CO-1C-18, 2-CO-1C-19, 2-CO-1C-20, 2-CO-1C-21, 2-CO-1C-22, 2-CO-1C-23, 2-CO-1C-24, 2-CO-1C-25. b. American Correctional Association 3rd Edition Standards for Adult Correctional Institutions: 3-4006, 3-4007, 3-4008, 4-4009, 3-4010, 3-4011, 3-4012, 3-4024, 3-4040, 3-4048, 3-4049, 3-4050, 3-4051, 3-4052, 3-4053, 3-4053-1, 3-4054, 3-4054-1, 3-4055, 3-4056, 3-4057, 3-4058, 3-4059, 3-4060, 3-4061, 3-4062, 3-4063, 3-4064, 3-4065, 3-4066, 3-4067, 3-4068, 3-4069, 3-4334. c. American Correctional Association 3rd Edition Standards for Adult Local Detention Facilities: 3-ALDF-1A-04, 3-ALDF-1A-05, 3ALDF-1A-06, 3-ALDF-1A-07, 3-ALDF-1A-08, 3-ALDF-1A-09, 3-ALDF-1A-10, 3-ALDF-1A-11, 3-ALDF-1A-12, 3-ALDF-1A-13, 3-ALDF-1A-21, 3-ALDF-1C-01, 3-ALDF-1C-02, 3-ALDF-1C-03, 3-ALDF-1C-04, 3-ALDF-1C-05, 3-ALDF-1C-06, 3-ALDF-1C-07, 3-ALDF-1C-07-1, 3-ALDF-1C-07-2, 3-ALDF-1C-08, 3-ALDF-1C-09, 3-ALDF-1C-10, 3-ALDF-1C-11, 3-ALDF-1C-12, 3-ALDF-1C-13, 3-ALDF-1C-14, 3-ALDF-1C-15, 3-ALDF-1C-16, 3-ALDF-1C-17, P3000.03 12/19/2007 Page 3 3-ALDF-1C-18, 3-ALDF-1C-19, 3-ALDF-1C-20, 3-ALDF-1C-21, 3-ALDF-1C-22, 3-ALDF-1C-23, 3-ALDF-1C-24, 3-ALDF-1C-25. d. Standards for Adult Correctional Boot Camp Programs: 1-ABC-1A-06, 1-ABC-1A-07, 1-ABC-1A-08, 1-ABC-1A-11, 1-ABC-1A-12, 1-ABC-1B-14, 1-ABC-1C-01, 1-ABC-1C-02, 1-ABC-1C-03, 1-ABC-1C-04, 1-ABC-1C-04-1, 1-ABC-1C-06, 1-ABC-1C-07, 1-ABC-1C-08, 1-ABC-1C-09, 1-ABC-1C-10, 1-ABC-1C-11, 1-ABC-1C-12, 1-ABC-1C-13, 1-ABC-1C-14, 1-ABC-1C-15, 1-ABC-1C-16, 1-ABC-1C-17, 1-ABC-1C-19, 1-ABC-1C-20, 1-ABC-1C-22, 1-ABC-1C-23, 1-ABC-5B-08, 1-ABC-4E-09, 1-ABC-1G-01, 1-ABC-1G-02, 1-ABC-1G-03, 1-ABC-1G-04, 1-ABC-1G-06, 1-ABC-1G-07. 5. DISTRIBUTION. This Manual is available on BOPDOCS CDROM as an electronic publication. /s/ Kathleen Hawk Sawyer Director P3000.03 12/19/2007 Table of Contents, Page i TABLE OF CONTENTS Section Title Page Chapter 1 - Introduction 171.1 Human Resource Management Manual Organization and Use.. 1-1 Chapter 2 - General Personnel Provisions 250.1 Delegation of Authority, Personnel Management ..................2-1 293.1 Personnel Records and Files.. 2-7 293.2 Removal of Official Documents.. 2-8 294.1 Availability of Official Personnel Information................. 2-8 295.1 Bureau of Prisons Credentials, Identification Cards and Retirees' Identification Cards.. 2-11 Chapter 3 - Employment 300.1 Employee Voluntary Services.. 3-1 308.1 Youth and Student Employment. 3-1 308.2 Services of Volunteers. 3-4 310.1 Employment of Relatives.. 3-7 310.2 Employment of Ex-Felons at BOP. 3-7 312.1 Workforce Utilization.. 3-8 312.2 Staff Vacancy Rate. 3-11 315.1 Probationary Period for Supervisors and Managers................. 3-12 330.1 Employment Interviews.. 3-13 330.2 Employment of Medical and Dental Officers................... 3-16 330.3 Acknowledgment of Requirement to Maintain a Telephone.. 3-17 332.1 Recruitment and Selection Through Competitive Examination. 3-18 * 335.1 Merit Promotion Plan. 3-22 335.3 Management Selection System.. 3-38 335.4 Open-Continuous Announcement System.. 3-42 335.5 Priority Placement and Referral System. 3-43 335.6 Details for Training for Trades and Crafts Positions.. 3-46 P3000.03 12/19/2007 Table of Contents, Page ii Section Title Page 335.7 Reference Checking. 3-48 338.1 Qualification Standards for Administrative Positions.................. 3-51 338.2 Modifying Qualification Standards for Inservice Placement. 3-52 338.3 Job Element Examining Plan for Trades and Labor Positions. 3-54 338.4 Pass/Fail System for Introduction to Correctional Techniques. 3-58 338.5 Appointment Above the Minimum Rate Based on Superior Qualifications.. 3-60 338.6 Maximum Entry Age for Law Enforcement Positions.................. 3-63 338.7 Non-citizens................... 3-65 339.1 Physical Requirements for Institution Positions.................. 3-67 339.3 Recruitment and Relocation Bonuses and Retention Allowances. 3-69 340.1 Student Loan Repayment. 3- 76 Chapter 4 - Employee Performance and Utilization 410.1 Training Agreements.. 4-1 430.1 Performance Appraisal Program for Bargaining Unit Employees.................4-1 430.2 Performance Appraisal Program for Non- Bargaining Unit Employees. 4-19 430.3 Performance Appraisal Program for Senior Executive Service. 4-38 Chapter 5 - Position Classification, Pay and Allowances 500.1 Organization Charts and Functional Statements.. 5-1 511.1 Position Classification.. 5-1 511.2 Position Descriptions.. 5-5 550.1 Compensatory Time.. 5-7 572.1 Travel and Transportation for Interviews and Recruitment................5-9 Chapter 6 - Attendance and Leave 600.1 Electronic Time and Attendance Reporting. 6-1 610.1 Institution Shift Starting and Stopping Times.. 6-5 P3000.03 12/19/2007 Table of Contents, Page iii Section Title Page 630.1 Administrative Leave in Conjunction With Relocation...................6-8 630.2 Restoration of Annual Leave.. 6-9 630.3 Voluntary Leave Transfer Program. 6-10 630.4 Leave for Maternity Purposes. 6-18 630.5 Home Leave.................... 6-20 640.1 Compressed Work Schedules.. 6-21 Chapter 7 - Personnel Relations and Services 711.1 Labor-Management and Employee Relations.. 7-1 711.2 Processing Grievances and Unfair Labor Practices...................7-1 711.3 Employee Job Action Contingency Plan. 7-2 713.1 Equal Employment Opportunity and Affirmative Action.. 7-2 713.2 Upward Mobility Program.. 7-2 715.1 Exit Interview/Survey Program.. 7-6 731.1 Personnel Security, Suitability and Investigation Program. 7-6 731.2 Contract Security.. 7-43 731.3 Urinalysis Testing for Employment.. 7-50 750.1 Processing Discipline and Adverse Actions.. 7-52 771.1 Agency Grievance Procedure. 7-536 Chapter 8 - Insurance and Annuities 810.1 Worker's Compensation.. 8-1 831.1 Federal Prison Retirees Association.
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