ASIAN DEVELOPMENT BANK PCR: PAK 22091 PROJECT COMPLETION REPORT ON THE MIDDLE SCHOOL PROJECT (Loan 1278-PAK[SF]) IN PAKISTAN November 2004 CURRENCY EQUIVALENTS (as of 15 October 2004) Currency Unit – Pakistan rupee/s (PRe/PRs) At Appraisal At Project Completion (15 Sep 1993) (15 Oct 2004) PRe1.00 = $0.034 $0.0168 $1.00 = PRs29.00 PRs59.48 ABBREVIATIONS ADB – Asian Development Bank DEO – district education officer EA – executing agency EMIS – education management information system FCU – federal coordinating unit GCET – government college for elementary teachers GOS – Government of Sindh MOE – Ministry of Education MST – management and supervisory training NWFP – North-West Frontier Province PCC – provincial coordination committee PC-I – Planning Commission (Form) No.1 PCR – project completion report PED – provincial education department PIU – project implementation unit PRM – Pakistan Resident Mission SAP – Social Action Programme SOE – statement of expenditure NOTES (i) The fiscal year (FY) of the Government of Pakistan and its agencies ends on 30 June. FY before a calendar year denotes the year in which the fiscal year ends, e.g., FY2004 ends on 30 June 2004. (ii) In this report, "$" refers to US dollars. CONTENTS Page BASIC DATA i MAP: v I. PROJECT DESCRIPTION 1 II. EVALUATION OF DESIGN AND IMPLEMENTATION 1 A. Relevance of Design and Formulation 1 B. Project Outputs 2 C. Project Costs 8 D. Disbursements 8 E. Project Schedule 9 F. Implementation Arrangements 9 G. Conditions and Covenants 10 H. Consultant Recruitment and Procurement 10 I. Performance of Consultants, Contractors, and Suppliers 10 J. Performance of the Borrower and the Executing Agency 11 K. Performance of the Asian Development Bank 11 III. EVALUATION OF PERFORMANCE 12 A. Relevance 12 B. Efficacy in Achievement of Purpose 12 C. Efficiency in Achievement of Outputs and Purpose 13 D. Preliminary Assessment of Sustainability 13 E. Environmental, Sociocultural, and Other Impacts 13 IV. OVERALL ASSESSMENT AND RECOMMENDATIONS 14 A. Overall Assessment 14 B. Lessons Learned 14 C. Recommendations 15 APPENDIXES 1. Summary of Project Scope by Province 17 2. Policy Context During Project Life 20 3 List of Schools Upgraded 22 4. Observations of the Pakistan Resident Mission Staff’s Field Visits 49 5. Report of the Sample Survey 61 6. Details of Stipend Programs 70 7. International and In-Country Training 72 8. Project Costs 75 9. Disbursement Schedule 76 10. Project Implementation Schedule 78 11. Status of Compliance with Loan Covenants 81 12. Consulting Services Summary 87 13. Secondary Data on Likely Project Benefits 88 BASIC DATA A. Loan Identification 1. Country Pakistan 2. Loan Number 1278-PAK(SF) 3. Project Title Middle School Project 4. Borrower Islamic Republic of Pakistan 5. Executing Agencies (a) Ministry of Education, Federal (b) Department of Education, Balochistan (c) Department of Education, North-West Frontier Province (NWFP) (d) Department of Education, Sindh 6. Amount of Loan SDR55,997,000 ($78 million estimated) 7. Project Completion Report Number PCR: PAK 869 B. Loan Data 1. Appraisal – Date Started 12 September 1993 – Date Completed 26 September 1993 2. Loan Negotiations – Date Started 9 November 1993 – Date Completed 10 November 1993 3. Date of Board Approval 2 December 1993 4. Date of Loan Agreement 17 May 1994 5. Date of Loan Effectiveness – In Loan Agreement 15 August 1994 – Actual 12 October 1994 – Number of Extensions 1 6. Closing Date – In Loan Agreement 31 December 1999 – Actual 31 March 2004 – Number of Extensions 4 7. Terms of Loan – Interest Rate 1% – Maturity (number of years) 35 – Grace Period (number of years) 10 ii 9. Disbursements a. Dates Initial Disbursement Final Disbursement Time Interval 11 April 1995 Not closed Effective Date Original Closing Date Time Interval 12 October 1994 31 December 1999 63 months b. Amount ($‘000) Last Net Category or Subloan Original Revised Amount Amount Amount Undisbursed Allocation Allocation Canceled Available Disbursed Balance Civil Works 33,520 27,207 6,313 27,207 1,104 6,103 Furniture, Equipment, 11,403 4,849 6,5554 4,849 2,683 2,166 and Vehicles Instructional Materials 12,548 4,876 7,672 4,876 273 4,603 Staff Development 7,455 4,379 3,076 4,379 3,712 667 Consultants 3,912 3,280 632 3,280 3,225 56 Stipend Program 3,947 1,670 2,277 1,670 1,105 566 Incremental Recurrent 3,135 1,024 2,111 1,024 395 628 Costs Service Charges 2,094 2,052 42 2,052 1,615 437 Imprest 0 31 (31) 786 753 Total 78,010 49,369 28,645 49,369 34,896 14,472 10. Local Costs (Financed) - Amount ($) 20,154,730 - Percent of Local Costs 49 - Percent of Total Cost 62 C. Project Data 1. Project Cost ($ million) Cost Appraisal Estimate Actual Foreign Exchange Cost 38.5 14.74 Local Currency Cost 62.0 26.03 Total 100.5 40.77 2. Financing Plan ($‘000) Cost Appraisal Estimate Actual Implementation Costs Borrower Financed 22,545 5,871 ADB Financed 75,920 33,281 Other External Financing Total 98,465 39,152 IDC Costs Borrower Financed - ADB Financed 2,094 1,615 iii Other External Financing Total 100,558 40,767 ADB = Asian Development Bank, IDC = interest during construction. 3. Cost Breakdown by Project Component ($‘000) Component Appraisal Estimate Actual Civil Works 36,427 22,827 Furniture, Equipment, and Vehicles 11,403 2,847 Instructional Materials 12,548 273 Staff Development 7,455 3,712 Consulting Services 3,912 3,225 Rural Girls’ Stipend Programs 7,895 3,046 Incremental Recurrent Cost 12,540 1,946 Taxes and Duties 6,268 497 Service Charges 2,094 1,615 Imprest Accounts 785 Total 100,558 40,767 4. Project Schedule Item Appraisal Estimate Actual Short List Consultants July 1994 October 1996 Complete Engineering Designs December 1996 March 2002 Civil Works Contract Date of Award July 1994 April 1995 Completion of Work December 1998 September 2003 Equipment and Supplies First Procurement April 1994 April 1994 Last Procurement December 1996 December 2001 Completion of Equipment Installation December 1998 June 2003 Staff Development Start In-Country Training April 1994 April 1996 Complete In-Country Training December 1998 December 2003 Start International Training April 1994 January 2001 Complete International Training December 1998 June 2001 Stipend Program Start Stipend Program April 1994 April 1995 Complete Stipend Program June 1999 December 2000 5. Project Performance Report Ratings Ratings Development Implementation Implementation Period Objectives Progress From 1 October to 31 December 1998 S S From 1 January to 31 March 1999 S S From 1 April to 30 June 1999 S S From 1 July to 30 September 1999 S S iv From 1 October to 31 December 1999 S S From 1 January to 31 March 2000 S S From 1 April to 30 June 2000 S S From 1 July to 30 September 2000 S S From 1 October to 31 December 2000 S S From 1 January to 31 March 2001 S HS From 1 April to 30 June 2001 S S From 1 July to 30 September 2001 S S From 1 October to 31 December 2001 S S From 1 January to 31 March 2002 S S From 1 April to 30 June 2002 S S From 1 July to 30 September 2002 S S From 1 October to 31 December 2002 S S From 1 January to 31 March 2003 S S From 1 April to 30 June 2003 S S From 1 July to 30 September 2003 S S From 1 October to 31 December 2003 S S From 1 January to 31 March 2004 S S From 1 April to 30 June 2004 S S HS = highly satisfactory, S = satisfactory. D. Data on Asian Development Bank Missions No. of No. of Specialization Name of Mission Date Persons Person- of Membersa Days Fact-Finding 22 Jun–12 Jul 1993 4 84 a,b,c,d Appraisal 12–26 Sep 1994 4 60 a,b,a,c Inception 13–28 Feb 1995 1 16 f Special Review 30 Nov–1 Dec 1995 1 2 g Review 6–23 May 1996 1 18 g Review 22–26 Apr 1997 4 16 h,h,i,j Review 8–12 Apr 1997 4 20 h,h,i,j Review 20–24 Oct 1997 2 10 h,i Review 2–6 Nov 1997 1 5 h Review 11–13 Nov 1997 1 3 h Midterm Review 28 Sep–17 Oct 1998 3 60 h,i,j Review 15–22 Mar 1999 2 16 h,i Review 16 Aug–5 Sep 1999 1 21 h Review 11 Apr 2000 1 1 h Review 12–30 Oct 2000 1 19 h Review 30 Nov–27 Dec 2002 3 35 h,i,k Project Completion Reviewb 18–24 Dec 2003 3 15 h,i,k Project Completion Review 19 Mar–14 Apr 2004 4 99 h,i,k,c a a = project economist, b = education specialist, c = staff consultant, d = young professional, e = programs officer, f = project specialist, g = senior project specialist, h = project implementation officer, i = control officer, j = senior clerk (loan administration), k = assistant project analyst. b The project completion report was prepared by Samia M. Abbas, Senior Project Implementation Officer. v I. PROJECT DESCRIPTION 1. In 1992 the Government of Pakistan requested Asian Development Bank (ADB) assistance to analyze issues, strategies, and options relating to expanding and improving middle-school education, and to prepare a project proposal to address issues identified. The Government confirmed its priority for the project to the 1993 Country Programming Mission and requested that ADB assistance be limited to the provinces of Balochistan, North-West Frontier Province (NWFP), and Sindh. The World Bank was undertaking a similar project in Punjab.