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Agenda Regular Meeting of Municipal Council REGULAR MEETING OF MUNICIPAL COUNCIL AGENDA TUESDAY , JULY 17, 2012 , STARTING AT 5:30 PM In the Franz Wilhelmsen Theatre at Maurice Young Millennium Place 4335 Blackcomb Way, Whistler, BC V0N 1B4 APPROVAL OF AGENDA Approval of the Regular Council agenda of July 17, 2012. ADOPTION OF MINUTES Adoption of the Committee of the Whole and Regular Council minutes of July 3, 2012. PUBLIC QUESTION AND ANSWER PERIOD MAYOR’S REPORT INFORMATION REPORTS Whistler Olympic Plaza That Council receives Information Report No. 12-076 regarding an update on the Ice Skating Amenity ice skating amenity to be located at Whistler Olympic Plaza. Update Report No. 12-076 File No. 8216 ADMINISTRATIVE REPORTS 3159 Lakecrest Lane That Council approve Development Variance Permit Application No. DVP. 1044 Setback Variance to vary the South side setback at 3159 Lakecrest Lane from 3.0 metres to 2.2 Report No. 12-080 metres in order to accommodate an outdoor hot tub on the ground level deck at File No. DVP.1044 the rear of the house as shown in the plans attached to this report. RZ.1058 - Olive’s That Council consider giving first and second readings to “Zoning Amendment Organic Groceries at Bylaw (Industrial Service Six Zone) No. 2005, 2012”; and further 1200 Alpha Lake Road Report No. 12-077 That Council authorize the Mayor and Corporate Officer to schedule a Public File No. RZ. 1058 Hearing regarding “Zoning Amendment Bylaw (Industrial Service Six Zone) No. 2005, 2012”. Regular Council Meeting Agenda July 17, 2012 Page 2 Report On Whistler Area That Council receive Appendix A to Administrative Report No. 12-078, “Report Hiking Trails on Whistler Area Hiking Trails” as a strategic framework for guiding hiking trail Report No. 12-078 planning in the Whistler area; File No. 8361 That Council direct staff to convene a Trails Planning Working Group to integrate the planning of non-motorized hiking and mountain biking trails within and adjacent to RMOW boundaries; and further, That Council direct staff to engage the Trails Planning Working Group to prepare a non-motorized Recreational Trail Plan for inclusion in the 2012 Official Community Plan (OCP) update and the Recreation Master Plan and to guide the Alpine Trail Program in the current Five-Year Financial Plan. Festivals, Events & That $1,200,000 from the Resort Municipality Initiative (RMI) reserve of Animation - 2013 Funding $2,263,125 is allocated to the 2013 Festivals, Events & Animation (FE&A) Allocation program for deployment from October 2012 through May 2013 – and in advance Report No. 12-079 of provincial confirmation of the 2013 RMI program – to secure programming for File No. 8216.09 the 2013 FE&A program. Amendment to Building That Council consider giving first, second, and third readings to Building and and Plumbing Regulation Plumbing Regulation Amendment Bylaw No.2007, 2012. Bylaw No. 1617, 2002 Report No. 12-081 File No. 4604 MINUTES OF COMMITTEES AND COMMISSIONS Measuring Up Select Minutes of the Measuring Up Select Committee meeting of May 2, 2012. Committee Transit Management Minutes of the Transit Management Advisory Committee Advisory Committee meeting of June 7, 2012 and July 4, 2012. BYLAWS FOR FIRST AND SECOND READINGS Zoning Amendment The purpose of Zoning Amendment Bylaw (Industrial Service Six Zone) No. Bylaw (Industrial Service 2005, 2012 is to create an Industrial Service Zone with the same requirements as Six Zone) No. 2005, 2012 the IS1 Zone (Industrial Service One) with the addition of a grocery store as a permitted use. BYLAWS FOR FIRST, SECOND AND THIRD READINGS Building and Plumbing The purpose of Building and Plumbing Regulation Amendment Bylaw No. 2007, Regulation Amendment 2012 is to establish an Occupancy Permit process that may permit homeowners Bylaw No. 2007, 2012 to legitimize illegally developed crawlspace or basement areas. Regular Council Meeting Agenda July 17, 2012 Page 3 BYLAWS FOR THIRD READING Zoning Amendment The purpose of Zoning Amendment Bylaw (2188 Nordic Drive) 1994, 2012 is to Bylaw (2188 Nordic rezone the lands from RM24 (Residential Multiple Twenty-Four) to RM68 Drive) 1994, 2012 (Residential Multiple Sixty-Eight) in order to allow for conversion of the existing duplex on the site to a detached dwelling while still maintaining the uses currently permitted under the RM24 Zone. BYLAWS FOR ADOPTION Housing Agreement The purpose of Housing Agreement Bylaw (1060 Legacy Way) No. 2004, 2012 is Bylaw (1060 Legacy to authorize the RMOW to enter into a replacement housing agreement modified Way) No. 2004, 2012 for the Whistler Housing Authority Rental Apartment Building located at 1060 Legacy Way. OTHER BUSINESS Council Representative That Councillor R. McCarthy be appointed as the Council representative to the on Tourism Whistler Tourism Whistler Board of Directors. Board CORRESPONDENCE Retaining Walls Correspondence from Brock Rodgers, dated July 4, 2012, regarding setback File No. 3009 requirements and bylaw amendments. Noise From Whistler Correspondence from Tobias C. Van Veen, dated July 1, 2012, regarding Olympic Plaza concerns with the Whistler Olympic Plaza sound system. File No. 3009 Whistler Health Care Correspondence from Clive Camm, External Communications Leader for VCH Centre Helipad Communications and Public Affairs, dated July 3, 2012, announcing the Whistler File No. 7801 Health Care Centre helipad is open and operational. Strategic Community Correspondence from The Honourable Ida Chong, Minister of Community, Sport Investment Fund and Cultural Development, dated June 29, 2012, regarding the Strategic File No. 9120 Community Investment Fund program. Canadians for the Great Correspondence from the Coastal First Nations – Great Bear Initiative, WWF and Bear Initiative Canadians for the Great Bear, dated July 9, 2012, congratulating the municipality File No. 3009 for opposing the construction of the Northern Gateway pipeline, bestowing the municipality with the designation of “Canadian Great Bear Community” and requesting endorsement of the Canadians for the Great Bear initiative. ADJOURNMENT COMMITTEE OF THE WHOLE MINUTES T U E S D A Y , J U L Y 3 , 2 0 1 2 , STARTING AT 2:00 P.M. At Municipal Hall – Flute Room 4325 Blackcomb Way, Whistler, BC V0N 1B4 PRESENT Acting Mayor J. Faulkner Councillors: J. Crompton, J. Grills, A. Janyk, and R. McCarthy ABSENT: Mayor N. Wilhelm Morden, Councillor D. Jackson Chief Administrative Officer, M. Furey General Manager of Resort Experience, J. Jansen General Manager of Corporate and Community Services, B. MacPherson Manager of Communications, M. Comeau Manager of Information Technology, K. Blunden Systems Administrator, L. Adams Recording Secretary, A. Winkle APPROVAL OF AGENDA Moved by Councillor R. McCarthy Seconded by Councillor A. Janyk That Council approve the Committee of the Whole agenda of July 3, 2012. CARRIED PRESENTATION/DISCUSSION Resort-Wide Wi-Fi A presentation was given by B. MacPherson and K. Blunden regarding resort- wide Wi-Fi per the Council Action Plan. A discussion was held regarding resort-wide Wi-Fi. Fiber Optic Network A presentation was given by Bob MacPherson and Kelly Blunden regarding the background and opportunities for the municipally-owned fiber optic network. A discussion regarding the municipally-owned fiber optic network. ADJOURNMENT Moved by Councillor J. Crompton That Council adjourn the meeting at 2:43 p.m. CARRIED _____________________ Acting Mayor J. Faulkner ______________________ Corporate Officer: L. Miller REGULAR MEETING OF MUNICIPAL COUNCIL MINUTES TUESDAY, JULY 3, 2012, STARTING A T 5 : 3 3 PM In the Franz Wilhelmsen Theatre at Maurice Young Millennium Place 4335 Blackcomb Way, Whistler, BC V0N 1B4 PRESENT: Mayor N. Wilhelm-Morden Councillors: J. Crompton, J. Faulkner, J. Grills, A. Janyk, and R. McCarthy ABSENT: Councillor D. Jackson Chief Administrative Officer, M. Furey General Manager of Community Life, B. MacPherson General Manager of Infrastructure Services, J. Paul General Manager of Resort Experience, J. Jansen Corporate Officer, L. Miller Manager Environmental Projects, J. Hallisey Manager of Communications, M. Comeau Planner, M. Laidlaw Planning Analyst, K. Creery Transportation Demand Management Coordinator, E. DalSanto Emergency Program Coordinator, E. Marriner Senior Communications Officer, M. Darou Recording Secretary, A. Winkle APPROVAL OF AGENDA Moved by Councillor J. Grills Seconded by Councillor J. Crompton That Council approve of the Regular Council agenda of July 3, 2012. CARRIED ADOPTION OF MINUTES Moved by Councillor A. Janyk Seconded by Councillor R. McCarthy That Council adopt the Special Council minutes of June 4, 2012, and the Committee of the Whole and Regular Council minutes of June 19, 2012. CARRIED MINUTES Regular Council Meeting July 3, 2012 Page 2 PUBLIC QUESTION AND ANSWER PERIOD Dave Buzzard, 9295 Emerald Drive, asked about the anticipated average budget for vehicle replacement. J. Paul responded that the average for the vehicle acquisition fund right now is about $1 million dollars. There is an anticipated bump of $1.6 million in a few years. At the beginning of each year the vehicles are re-evaluated to see if they can last another year and therefor affects the upcoming budget. He commented that the budget for this year is about $970,000. Mayor Wilhelm-Morden responded that the Finance and Audit Committee had a presentation about the policy and the work behind the policy. She commented that they were satisfied that it seemed to be in good shape. Mr. Buzzard asked about the need to replace three of the pickup trucks being retired from the utilities department. He commented on their age and mileage. J. Paul responded that the annual report on vehicle acquisition will be before Council at an upcoming meeting and the information presented will be similar to what was shown to the Finance and Audit Committee. He reported that there is an optimization point at which vehicles are replaced that reflects ongoing operating costs versus the costs recoverable by selling the vehicle earlier. He commented that the age and vehicle type are taken into consideration, and that a vehicle could last longer if it does not require the same types of maintenance and operating costs as other vehicles.
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