South West Presbytery - August 18, 2009 2009/2010 – 1

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PASTORAL RELATIONS COMMISSION Tuesday, August 18, 2009 at HumberValley United Church

Present: Bob Bingham, Gail Hamblin, Shawn Lucas, Robin Pilkey, Robert Raymond, Kate Young

Regrets: Rosalind Cammidge, Gordon Conquergood, John Hamilton, Ian Manson, Deanna Wilson

Absent: John Kim, Young-Joon Rhee

A call to order was made at 1:09 p.m. and after introductions were made around the table we reviewed The Manual definition of a Commission and the role of our commission as it pertains to South West Presbytery according to the most recent Handbook received.

We discussed the possible role of our full-time staff person Rev. Ken MacDonald, and our administrative assistant Elaine Eve as they pertain to our commission.

It was agreed that Ken McDonald would be invited to our next meeting for a time to get to know us and for us to ask him some questions. It was also decided that for the time being he would not be asked to attend our meetings on a regular basis. It was also noted that Kate Young would be meeting with him regularly.

It was requested that Elaine Eve attend our meetings to take minutes.

A budget of $3,000.00 will be requested for travel expenses of our lay members and retired ministers (not in appointment).

We would like to add the name of Gail Hamblin (lay member from Humber Valley) to the South West Presbytery Pastoral Relations Commission. It was also noted that Robin Pilkey would like the Mrs. removed by her name.

It was noted that we have responsibility for the annual covenanting services. It was not clear to us how much of the service is ours to plan but confirmed the date of Sunday October 18th, 2009 at 2:30 p.m. Our place of choice for the service is St. James and our preacher of choice is Rev. Ken MacDonald. Kate Young will follow this up.

OPEN FILES:

 Davenport-Perth United Church - Interim Minister in place for 2 years. Bob Bingham and Rev. Deanna Wilson transitional team.  Heart Lake United Church - where are they in the process - Search in process? Presbytery reps? Ron Coughlin appointed in October no paperwork on that yet.  Meadowvale Korean United Church - Kate young to write letter supporting the position taken by the former Dufferin Peel Committee  North Star United Church - a need to track down who is there in appointment

South West Presbytery - August 18, 2009 2009/2010 – 2

 Norval United Church - who are the presbytery reps on the two Search Committees in process  Onnouri Korean United Church – Kate Young to check with Admissions and liaise with Education &Students.  St. Luke’s United Church – Kate Young to speak to South West Presbytery Pastoral Oversight Committee - if needed Shawn Lucas will offer to provide pastoral support to incumbent minister.  Runnymede United Church - request for appointment/exit interview to be conducted with Rev. Lloyd Paul.  St. Bartholomew’s United Church – Kate Young to speak to Ken MacDonald  St. John’s United Church (Georgetown) - Stephen Mabee’s appointment ends on August 31, 2009. Is there a search committee working?  St. Paul’s United Church (Long Branch) - request for Pastoral Charge supervisor-Kate Young to make contact. (Sec. 341 Manual) JNAC in process John and Rev. Sylvia Hamilton  Toronto Japanese United Church - Rev. Allan Baker and Robin Pilkey appointed to JNAC  Westway United Church - we need to follow up with both Dale Burkhart and the Coordinating Council on the 333 review of the charge.

It was noted that appointments of Kerri Hagerman, Neil Parker, Joseph Smith, Marion Switzer, Danny Huang, Ki Sung Yoo need to be completed. (None of us knew who these people were or where they are to be appointed too with the exception of Kerri Hagerman.) Kate Young will follow through.

It was noted that ongoing on our agendas we would like to discuss the following:

 JNA and JSC - flow chart from Don Valley Presbytery  Exit Interviews - process and reporting strategy  Sabbaticals  Housing Allowances

It was noted that we would like someone from the Ethnic Ministry Council to meet with us as we have a number of questions.

It was noted that our meetings would begin with prayer.

It was noted that the ADP list of those not in compliance from our presbytery is lengthy and that follow up could be contentious.

We decided that our meetings could not be conducted in the evening with the amount of business we would have to move through. We also realized that this would exclude some people who might want to be on the commission. Our meetings will be the third Tuesday of each month September - June (December only if needed).

It was noted that some on our commission objected to the Presbytery meetings held on Saturdays

South West Presbytery - August 18, 2009 2009/2010 – 3

and Kate Young was asked to bring this to the Leadership/Coordinating Council.

Kate Young spoke about her role as chair of the commission. She noted that she is not a ‘rush in type person’, and that there are no emergencies. Things will be coordinated by her, and she will have oversight of the big picture of our work. Our work will be done in an efficient and systematic way and we will not be bullied by pastoral charges who want us immediately to jump!

NEXT MEETINGS: Tuesday September 15, 2009 Tuesday October 20, 2009 Tuesday, November 17, 2009 (Tuesday December 15, 2009) All meeting will be held from 1:00 p.m. - 4:00 p.m. at HumberValley United Church in their Board Room.

Our meeting was adjourned at 3:54 p.m.

Kate Young Chairperson Acting Secretary

South West Presbytery - August 26, 2009 2009/2010 – 4

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COORDINATING COUNCIL RETREAT AND PLANNING MEETING August 26, 2009 – 10:00 a.m. to 7:00 p.m. at Grace United Church, Brampton

Present: Leicester Bigby, Ron Coughlin, Michael Fraser, Ross Leckie, Stephen Mabee, Sylvia Powers, Martha Reynolds, Lois Thompson, Doug Varey, Stephen Wickett, Karen Williams, Kate Young. Staff: Elaine Eve, Ken MacDonald.

Regrets: Vilia Fera, Lilla Gilbart, Glenn Smith, Irene Ty, Grant Williams.

The Retreat and Planning Meeting of South West Presbytery was planned and facilitated by Martha Reynolds and Ron Coughlin, with input from Glenn Smith, who was not able to attend the planning meeting. Unfortunately, due to a family funeral, the chairperson, Glenn Smith was also not able to attend the retreat day.

The meeting began with worship and community building activities. Worship and reflection were built into the whole day. We had an evaluation and worship at the end and then went out for supper.

As a result of our planning the following decisions were made:

MEETING DATES: Coordinating Council Meetings: (time: from 10:00 a.m. to 2:00 p.m. – beginning with coffee, tea, juice and muffins at 9:30 a.m.) Meet on the second Wednesday of the month, in the months when the whole presbytery is not meeting. September 9, 2009 at Richview United Church (this is an extra meeting to help with planning our first presbytery meeting) October 14, 2009 at Westminster United Church January 13, 2010 at Windermere United Church March 10, 2010 May 12, 2010

Presbytery Meetings (time: from 10:00 a.m. to 3:00 p.m. – beginning with coffee, tea, juice and muffins at 9:30 a.m.) Meet on the third Saturday of the month September 19, 2009 November 21, 2009 February 20, 2010 April 17, 2010

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STAFFING It was noted that Jong-Woo Lee was not able to take on the half-time position of Conference Minister for Program and Public Witness due to immigration problems. This position is vacant at this time and the Conference is waiting for some direction from the presbytery.

Action: The Coordinating Council will need to discuss this position at its next meeting.

Elaine Eve spoke about her starting in the new position as Administrative Assistant and shared copies of her Position Description, dated March 2009. It was noted that her Job Description did not include attendance at presbytery and Coordinating Council meetings and the taking of minutes. There was considerable discussion about the function of taking minutes at the presbytery and Coordinating Council meetings. It was the feeling of those present that in order to alleviate the presbytery of administrative duties, the Administrative Assistant should have the role of taking minutes at meetings of the presbytery and Coordinating Council. Glenn Smith was to have talked with David Allen about this, but was not able to have that conversation over the summer. Glenn had indicated that he felt it would be helpful to have one to two other persons from the presbytery join him in that conversation.

It was agreed that Stephen Mabee and Doug Varey (if schedules permit) join with Glenn Smith in discussing the Position Description for the Administrative Assistant prior to our next meeting on September 9, 2009.

Action: Glenn Smith will arrange a meeting with the Executive Secretary of Conference in consultation with Stephen Mabee and Doug Varey before September 9, 2009.

Ken MacDonald spoke about his style of working and shared copies of his position description. He spoke about seeing his role as being a trainer/facilitator in a learning organization. He mentioned that his expectation is that, unlike in the past when congregations could ask Conference staff to come and lead specific programmes in congregations, he would hope that in the new presbytery, such requests would be vetted by committees of the presbytery first.

It was agreed that at our next Coordinating Council meeting, we would have further discussion about his work within the presbytery and how the Coordinating Council would “give support and direction to the conference staff” as outlined in the presbytery handbook.

COORDINATING COUNCIL It was noted that the function of the Coordinating Council was to: 1) facilitate presbytery involvement in the development of a vision, mission strategy and planning. 2) coordinate and ensure effective communication about the presbytery’s life and business. 3) be a decision making body, when necessary. 4) give support and direction to the Conference staff assigned to the presbytery.

South West Presbytery - August 26, 2009 2009/2010 – 6

Some decisions about the working of the Coordinating Council (CC) were: 1) That the members of the CC would share in worship leadership for our various meetings. Action: we will have a sign up sheet for our next meeting, inviting people to take turns in leading worship. We need someone for September 9, 2009. 2) That we would engage in theological reflection at various times during the meeting, asking questions such as “What are the signs of God’s spirit in this meeting? Where is God calling us as a presbytery?” 3) It was noted that the SWP handbook states (under the section on the Coordinating Council meetings) “At least once a year the chair of each committee in a circle will be invited to the coordinating council.” Therefore, the CC would invite the chair, co- chair or designate of the committees within a circle to one of the meetings in January, March or May in 2010. Action: Elaine Eve will consult with the Coordinator of each of the circles and arrange the invitations. 4) It was noted that we need to have a budget for the new presbytery and its various committees/commissions. We have $20,000 for 2009 and $30,000 for 2010 from the current Conference/Presbytery Assessments. If we want to have a budget higher than this, a presbytery assessment will be added to the Conference Assessment.

Action: Stephen Wickett was asked to have his Committee on Mission Support and Finance contact each of the committees/commissions and draw up a budget to present to the presbytery.

5) The Conference has asked each presbytery to designate who will be the financial signing officer for the presbytery authorizing bills to be paid by the Conference office. Each bill will need to be signed before being sent to Rose Cambourne for payment. MOTION: Kate Young/Karen Williams that Irene Ty, Treasurer, or Stephen Wickett, Chair of the Mission Support and Finance Committee be the financial signing officers for the South West Presbytery. CARRIED

Action: Ron Coughlin will communicate this to Rose Cambourne. 6) We had a discussion regarding norms for the meeting of the Coordinating Council such as confidentiality, conflict of interest, speaking in turn etc. Doug Varey offered to draft a set of norms for the CC for discussion and inclusion in our presbytery Handbook.

Action: Doug Varey will draft, for discussion, a set of norms for our meeting.

South West Presbytery - August 26, 2009 2009/2010 – 7

7) Re: Correspondence: It was agreed that the list of correspondence drawn up by Elaine Eve, showing a list of all the correspondence received and sent on behalf of the presbytery will be shared at each of the Coordinating Council meetings and attached to the minutes as an Appendix to be shared with the whole presbytery. This means that the list of correspondence will cover, on average, a two month period.

PRESBYTERY MEETINGS: Some decisions about the working of the Presbytery were: 1) Presbytery would meet on the third Saturday of the months of September, November, February, and April from 10:00 a.m. to 3:00 p.m. – beginning with coffee, tea, juice and muffins at 9:30 a.m. 2) Elaine Eve would find a suitable location in consultation with the chairperson of presbytery. 3) The presbytery will invite the host church to provide a lunch and will pay them for that service, but if the host church cannot provide the lunch, then Elaine will arrange lunch with a suitable caterer. Also, presbyters will be invited to contribute towards defraying the cost of the lunch.

Action: Stephen Wickett agreed that he would check on the typical cost of the lunches provided by the Commission during our preliminary presbytery meetings, so that we would have a figure to work with and with which to budget for presbytery meetings

4) Each meeting would have a significant portion dedicated to educational times. We will try to arrange activities that respond to the questions: What will inspire us? What will encourage us? What will help us as a presbytery? We will invite the whole presbytery to help us brainstorm suggestions for the program portion of the meeting. 5) Each commission will report any Decisions to the next presbytery meeting and the list of decisions will be attached to the minutes of the presbytery. This is not intended to be a copy of the minutes of the commission which may contain confidential material, but a listing of decisions which would normally have come to presbytery for action.

THE PRESBYTERY MEETING ON SATURDAY, SEPTEMBER 19, 2009 We made the following decisions: 1) Elaine Eve will find a suitable location in consultation with Glenn Smith and arrange the lunch. 2) We would have an opening worship and a closing worship which would include a covenanting with the Coordinating Council and the staff, and appropriate worship moments throughout the meeting. South West Presbytery - August 26, 2009 2009/2010 – 8

3) The education time would be a presentation and discussion of General Council which met over the summer. We would give an hour to this presentation.

Action: Stephen Mabee and Doug Varey will coordinate the presentation with the other members of the presbytery who were at General Council.

4) We would have some time for community building. 5) We would have some time for an update on the structuring of the new South West Presbytery. 6) We would have time for the committees and commissions to meet during the presbytery meeting. 7) Action: The Coordinating Council and the various committees need to think about what business needs to come to the presbytery. 8) We would have available at the meeting (or sent out with the agenda) a list of all the members of the presbytery and their contact information and a list of the members of all the committees.

NOMINATING COMMITTEE Ross Leckie reported that Leicester Bigby had submitted his resignation as Secretary of the presbytery. MOTION Ross Leckie/Stephen Mabee that the following persons be elected as members-at-large of South West Presbytery: John Gilbart John Hamilton Rita Owusu Lois Thompson. CARRIED The presbytery may elect ten (10) members-at-large. This means that there are six (6) openings available for members-at-large. Stephen Wickett raised the question about whether he needs to be elected as a member-at-large as well, since he is not appointed by a congregation but is currently a corresponding member of presbytery by virtue of being a Designated Lay Minister seeking an appointment.

Action: Ron Coughlin will consult with David Allen about Stephen Wickett’s status and whether he needs to be appointed as a member-at-large.

The presbytery needs to appoint two persons to the Conference Committee on Settlement and Pastoral Relations, one lay and one order representative. We have the ordered person to name at this time, but do not have the lay person yet. Since the committee is beginning activities in early September it is important that we act on this mater soon.

MOTION Ross Leckie/Michael Fraser that the following persons be appointed to the Conference Settlement and Pastoral Relations Committee: Kate Young with Deanna Wilson as alternate for the ordered position. CARRIED

South West Presbytery - August 26, 2009 2009/2010 – 9

Ross Leckie pointed out that there are still some important vacancies within the presbytery. They are: Secretary Coordinator of the Program Circle.

Also, we need to appoint ten (10) members to the Conference Interview Committee which will be meeting near the end of September. There was a discussion about Glenn Smith, the chairperson and his illness and whether the presbytery needed to appoint a co-chair or a past chair. It was agreed that when necessary, the chair-elect, Stephen Mabee, will step in and act as chairperson. However, Stephen Mabee, pointed out that his current appointment comes to an end soon and he will be looking for another appointment which may take him out of the presbytery.

EXPENSES FOR THIS MEETING MOTION Kate Young/Karen Williams that this Coordinating Council of South West Presbytery authorize Stephen Wicket to sign the expense bills for the lunch, supper and supplies for this Retreat. CARRIED

OTHER MATTERS: 1) Elaine Eve reported that the Conference office has a Committee Meeting Room which is available for committee meetings. It can be booked through Elaine. 2) The Conference Staff gather for worship at the Conference Office each Wednesday at 9:00 am. People are welcome to join them for worship. 3) The presbytery now has two LCD projectors available to the presbytery and congregations. They can be booked through Elaine. 4) Our Presbytery Handbook is missing a lot of needed information. We need to think about how and who can help us with updating it. The Toronto Southeast Presbytery has a helpful template which we might adapt. 5) Elaine Eve raised the question about communications. She has received a request from one of the committees to send an email to all the congregations. She feels that she does not have the authority to do this on her own. How will these decisions get made?

It was agreed that requests for distribution of emails or letters from committees of the presbytery first be cleared with the chairperson of presbytery. It was noted that we might get many requests from congregations and community groups to distribute flyers, information, announcements about events, etc. to the congregations and presbyters.

Action: We need to develop a clear communication policy for the presbytery. Who will do this?

South West Presbytery - August 26, 2009 2009/2010 – 10

6) It was suggested that we need to gather a data base of people in the presbytery and congregations with specific skills and training which could be available to the presbytery for workshops, leadership events, activities, etc. We need to think about how to gather this information and expertise.

Ron Coughlin Ron Coughlin Acting Chairperson Recording Secretary

South West Presbytery - August 26, 2009 2009/2010 – 11 Appendix A

SOUTH WEST PRESBYTERY Retreat and Planning Meeting August 26, 2009

Dreams and Hopes from Table Group Discussions

Hope that we know what we are doing within a year. Hope hat presbytery will be a source of education and inspiration to take back to he congregations Hope that we will develop trust among the various committees and groups in the presbytery Hope hat people will be open and accept the change – that we be more helpful to congregations Hope that people will believe that something different is possible Hope that we will plan presbytery meetings so that people will want to come (concern for people with young families who do not want to come on a Saturday) Presbytery meetings will be something Presbyters will want to attend – become invigorated – want to become involved. Hope that we share & develop our gifts through the Nominating Committee. Hope that there will be more input. Hope that all members will become involved including the youth. Hope that there is better communication vis-à-vis Presbytery and Presbyterial; helping and caring for each other. Dreams: - revolutionary - community of grace - spiritual community of support - Community Ministries part of the whole - Camp a significant part of our presbytery - a name - strengthen the intercultural aspect - more support programs for ministry / lay ministers / student supply Structure not important – it’s the people. Hope that these words will be used to describe the presbytery: commitment, clarity, inclusiveness from the point of view of detail and people. Covenanting – South West “Covenanting” Presbytery – social justice, intercultural & evangelizing.

South West Presbytery – September 9, 2009 2009/2010 - 12

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COORDINATING COUNCIL September 9, 2009 at Richview United Church, Toronto

The regular meeting of the South West Presbytery Coordinating Council was called to order at 10:30 am by the Chairperson, Glenn Smith. A quorum was present

ATTENDANCE Present: Ron Coughlin, Ross Leckie, Stephen Mabee, Sylvia Powers, Martha Reynolds, Glenn Smith, Irene Ty, Lois Thompson, Stephen Wickett, Grant Williams, Kate Young. Staff: Ken MacDonald. Regrets: Doug Varey, Karen Williams. Absent: Vilia Fera, Michael Fraser, Lilla Gilbart. Visitors: David Allen, Elaine Eve.

CONSTITUTION In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the Coordinating Council of South West Presbytery to order to deal with such business as should properly come before it.

WORSHIP Glenn Smith led us in worship. We sang “As the Deer Pants for the Water”. Glenn read from 2 Peter 2 about presenting ourselves as living stones in the service of God, and offered a brief reflection on the passage and referred to a book by Edwin H. Friedman entitled A Failure of Nerve: Leadership in the Age of the Quick Fix. He then led us in prayer.

AGENDA MOTION Grant Williams / Kate Young that the agenda be adopted with the addition of a report from the Worship and Theme Group. CARRIED

APPOINTMENT OF SECRETARY MOTION Stephen Mabee / Ross Leckie that the South West Presbytery Coordinating Council appoint Ron Coughlin as interim secretary until September 30, 2009. CARRIED

APPROVAL OF MINUTES MOTION Stephen Mabee / Lois Thompson

South West Presbytery – September 9, 2009 2009/2010 - 13

that the minutes of the South West Presbytery Coordinating Council retreat/meeting of August 26, 2009 (pages 2009 - 1 to 11) be adopted as printed. CARRIED

ORDER OF THE DAY Glenn Smith welcomed David Allen, Executive Secretary of Toronto Conference. David Allen handed out material regarding staffing roles and the role of the presbytery volunteer secretary. He referred to a book by Ron Heifetz entitled Leadership without Easy Answers. He spoke about the need to move between being engaged with the details of the work (being on the dance floor) and seeing the big picture (looking down from the balcony). David Allen spoke about the need to abide by the decisions of the Conference and to give the new presbyteries a chance to work. We may find out some problems with the new structure and will need to make some changes as we progress through the coming years. David Allen spoke about the decision of the Conference Staffing Commission that the program staff would be enablers of the work and not the doers of the work (e.g. to be a trainer of people on JNACs rather than serving on a JNAC). David Allen spoke of the need to lift the administrative burden from the volunteers. This is the role of Elaine Eve, as Presbytery Administrative Secretary. However, the role of the Volunteer Secretary is to take the minutes of the meeting. He reviewed a list of tasks for the Volunteer Secretary and the Administrative Secretary. There will be a review and evaluation of the staffing arrangements throughout and at the end of the first year of this restructuring. The question was asked: How does the presbytery communicate its priorities for staffing? The presbytery will need to set the priorities and figure out how these will be communicated to the Conference. David Allen will meet at the end of each year with the presbytery Coordinating Council to decide the priorities for the programme staff of the presbytery and then will supervise the staff based on this priority setting process. The question was asked that if the model is to “lift the administrative burden from the volunteers”, why is the taking of minutes not the role of the Administrative Secretary? The Staffing Commission decided that the taking of minutes would be with the Volunteer Secretary and not with the Administrative Secretary, since it would not be productive use of the Administrative Secretary to sit in on presbytery meetings and take minutes. One question was related to the hope that Elaine Eve would be present at the meetings of the Education and Students Commission and the Pastoral Relations Commission so that she could bring the files and take away the forms and files which need to be mailed and filed. However, David Allen explained that Elaine would not attend these Commission meetings. One thought was that perhaps the Commissions could met at the Conference / Presbytery office and so then be able to hand over the material which the Administrative Secretary will need to handle.

VACANT POSITION – CONFERENCE MINISTER FOR PROGRAM AND PUBLIC WITNESS (1/2 TIME)

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David Allen reported that he was hoping to move ahead quickly to hire a new person. He will be in touch the General Council Human Resources Department regarding setting dates. However, the presbytery will need to appoint at least three people to serve on the Search Committee.

MOTION Kate Young / Grant Williams that the Nominating Committee be asked to bring three names for a Search Committee for the position of Conference Minister for Program and Public Witness to the next presbytery meeting or as soon as possible. CARRIED

REQUEST FOR FORMAL HEARING The chairperson of presbytery, Glenn Smith had received a request for a formal hearing. MOTION Ron Coughlin / Stephen Mabee that this Coordinating Council authorize the Chairperson (or the Chair-elect, in case he is unable to act) to appoint three to five persons to a Formal Hearing Committee. CARRIED

David Allen and Elaine Eve left the meeting.

CORRESPONDENCE FROM TORONTO UNITED CHURCH COUNCIL RE: NORTH STAR UNITED CHURCH The chairperson received a query from the Toronto United Church Council regarding the annual application for funding on behalf of North Star United Church, which needs to be reviewed by the presbytery. It is referred to the Mission and Finance Committee, who will need to bring a motion to the next presbytery meeting. In the past Dufferin-Peel Presbytery had also provided $40,000 from presbytery assessments, for the support of North Star United Church. It is believed that this money is part of the commitments which have been made by the presbytery and Conference. Glenn Smith agreed to check on this. It was noted that the Committees of Pastoral Oversight and Congregation Renewal & Community Development will also need to be providing support and oversight for North Star United Church.

CORRESPONDENCE The list of Correspondence received and sent by the presbytery had not been received from Elaine Eve. This will be dealt with at the next meeting of the Coordinating Council when we will have two lists of correspondence to review.

LUNCH We broke for a 45 minute lunch break.

PLANNING PRESBYTERY MEETINGS:

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We discussed the needs for presbytery meetings. It was agreed that the criteria are: • Lots of parking • A room able to hold up to 120 people around tables • A piano or keyboard for music • An accessible location (wheelchair accessible) • Child care for up to age 12 (or provide child care subsidy?) • Technology – have a good sized screen and extension cords taped down • There was some discussion about whether to meet in one central location or perhaps rotate around 4 locations during the year.

It was agreed, that the Coordinating Council ask the Property and Environment Commission to check out the various churches and come up with a list of suitable locations to hold presbytery meetings based on the criteria outlined above.

Themes for presbytery meetings We then brainstormed some themes for the upcoming presbytery meetings. We came up with the following list: • New beginnings • Embarking on a Journey • Community • Embracing change • Connections A theme could be developed through the whole year rather than discrete themes for each meeting. The Commissioners to General Council noted that 5 themes came out of the General Council meeting, which can be found on the General Council Website. It was encouraged that worship be multi-media and multi-sensory, which may provide different experiences for the members of presbytery.

PRESBYTERY MEETING ON SEPTEMBER 19, 2009 We looked over the suggested agenda for the September 19, 2009 Presbytery meeting, which had been prepared by the secretary. The meeting will be held at Ghana Calvary Methodist United Church at the Conference/Presbytery Office building. Elaine Eve will know in the next day or two if Ghana will be providing the lunch. If they decide they are unable to provide lunch then a caterer will be contacted. It was noted that Lynella Reid-James, the Lay Commissioner from Toronto Conference to the General Council Executive will be attending our September meeting as a visitor. She will be included in the report from General Council time.

South West Presbytery – September 9, 2009 2009/2010 - 16

Also, we have received two Remits from General Council which needs to be dealt with by November 12, 2009. Since our November meeting is after that deadline, we will need to deal with them at our September meeting. The chairperson reported that the Conference has asked each presbytery to hold a service of dedication of the new presbytery offices. The President of Conference, Carol Gierak had created a suggested litany for this dedication. It is suggested that since we are meeting at Ghana Calvary Methodist United Church where the presbytery office is located, that we have this service on September 19 at the beginning of the lunch break.

MOTION Martha Reynolds / Kate Young that this Coordinating Council agree to provide up to $25.00 per family for child care for this presbytery meeting and,

that this Coordinating Council ask the Faith Formation Committee to consider the matter of child care at presbytery meetings and report back to the next meeting of the Coordinating Council on October 14, 2009. CARRIED

REPORTS FROM CIRCLES LEADERSHIP CIRCLE PASTORAL RELATIONS Westway United Church 333 Review Follow-up Kate Young reported that Westway United Church had received a report based on their 333 Review and need to have presbytery follow-up to the report. She asked the advice of the Coordinating Council regarding whether this properly belonged with the work of the Pastoral Relations Commission or the Pastoral Oversight Committee. It was agreed, that the follow-up to the 333 Review of Westway United Church belongs to the work of the Pastoral Oversight Committee.

Covenanting Service for Newly Called, Settled or Appointed Ministry Personnel The Pastoral Relations Commission has arranged for the presbytery-wide Covenanting Service for newly called, settled or appointed ministry personnel in the presbytery for Sunday, October 18, at 2:30 pm at Humbervale United Church. The preacher will be the new presbytery staff person, Rev. Ken MacDonald. The presbytery office will be sending out letters to each minister being covenanted with a copy to the Chairperson of the church board. The Chairperson of presbytery, in consultation with the preacher, will review the services of covenanting used in the past and provide a draft for the presbytery office to copy for the service.

NOMINATIONS:

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Ross Leckie reported for the Nominations Committee. They are working on filling the position of presbytery volunteer secretary and the various other vacancies.

Lay Representative to Conference Settlement Committee The Coordinating Council had previously appointed Rev. Kate Young as the Order of Ministry representative to the Conference Settlement Committee, but still had to fill the lay position. MOTION Ross Leckie / Lois Thompson that this Coordinating Committee appoint John Hamilton, as the Lay Representative to Settlement Committee. CARRIED

Presbytery Representatives to the Conference Executive The Conference has asked that the three representatives from presbytery to the Conference Executive be assigned one, two or three year terms for the initial appointment. It was noted that the presbytery representative may be appointed for only a total of two consecutive terms, the second term will be for three years. MOTION Sylvia Powers / Grant Smith that this Coordinating Council agree that the presbytery representatives to Conference Executive would have the following terms for the initial appointment: Leadership Circle Coordinator – Ron Coughlin – 1 year Engagement Circle Coordinator – Karen Williams – 2 years Program Circle Coordinator – TBA – 3 years. CARRIED

Worship and Theme Group Co-Chair Martha Reynolds stated that when she was recruited as co-chair of the Worship and Theme Group she was told that there would be a co-chair, who would be other than a “white Anglo- Saxon”. However, there is currently no co-chair. She was encouraged to discuss this among the committee at its next meeting and if they did not have a suggestion for this position, then communicate this to the Nominations Committee.

PROGRAM CIRCLE MISSION SUPPORT AND FINANCE COMMITTEE Stephen Wickett reported for the Mission Support and Finance Committee. He handed out a budget request form to those present and will arrange to forward it to all the other committees, so that a budget could be presented to the presbytery based on committee/commission requests. Travel Expense Policy for the Presbytery There was some discussion about a travel expense policy for the presbytery. A variety of possibilities were expressed. But there seemed to be a consensus building that the travel expense policy might provide subsidy for lay people travelling to presbytery meetings. Ministry Personnel would be expected to charge presbytery meeting travel to their church travel expenses.

South West Presbytery – September 9, 2009 2009/2010 - 18

However, Ministry Personnel and lay people might be provided a subsidy for travel related to their work on the various committees and commissions. It was agreed, that this Coordinating Council ask the Mission Support and Finance Committee to develop a travel expense policy for this presbytery and report to the next meeting of presbytery for a decision.

DISCUSSION WITH KEN MACDONALD REGARDING HIS WORK IN THE PRESBYTERY. Glenn Smith reminded the Coordinating Council that we had a preliminary discussion with Ken MacDonald at our last meeting, and would probably need to have ongoing discussions while we sort out the staff roles. Ken MacDonald repeated his invitation to be open to direction from the committees of the presbytery and the Coordinating Council. He is currently thinking about the transition time and discerning the future staff needs of the presbytery. Ken MacDonald was encouraged by the Coordinating Council to attend the committees and commissions to which he relates over the next few months to build relationships and to clarify expectations with the various committees. Ken MacDonald also asked if the Coordinating Council had thought about appointing one or two persons with which he can liaise about his work within the presbytery.

NEXT MEETING OF THE COORDINATING COUNCIL The next regular meeting of the South West Presbytery Coordinating Council will be held on October 14, 2009 at Westminster United Church. Irene Ty will lead worship. Glenn Smith closed the meeting with a blessing.

The meeting adjourned at 2:30 p.m.

Glenn Smith, Chairperson Ron Coughlin, Secretary

South West Presbytery – September 9, 2009 2009/2010 - 19

SCHEDULE OF COORDINATING COUNCIL MEETINGS

Dates Location Worship

August 26, 2009 Grace United Church Martha Reynolds

September 9, 2009 Richview United Church Glenn Smith

October 14, 2009 Westminster United Church Irene Ty

January 13, 2010 Windermere United Church Kate Young

March 10, 2010 St. Andrew’s, Georgetown Ross Leckie

May 12, 2010 St. Paul’s, Long Branch Sylvia Powers

South West Presbytery – September 15, 2009 2009/2010 – 20

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PASTORAL RELATIONS COMMISSION September 15, 2009 at Humber Valley United Church

Present: Bob Bingham, John Hamilton, Shawn Lucas, Ken MacDonald (staff), Ian Manson, Robin Pilkey, Deanna Wilson, Kate Young

Regrets: Gail Hamblin

Absent: Gordon Conquergood, John Kim, Bob Raymont

Visitor: Ron Coughlin

OPENING DEVOTION Kate Young offered a short devotion from Joyce Rupp’s book, God’s Enduring Presence.

REVISITING OUR COMMISSION RESPONSIBILITIES APPENDIX A Kate Young briefly reviewed some of the information she had sent out. It was noted that quorum is needed at each meeting of our commission if we are to do our business.

ORDER OF THE DAY  Ken MacDonald: Ken explained some of the things that he will be doing in his role. Ken stated that he will be doing a lot of work that the previous conference Personnel Minister undertook. The commission discussed some of the ways that we may call upon him for assistance and advice.  Ron Coughlin: Ron explained his role as Coordinator of the Leadership Circle. It was noted that there needs to be care in the decisions that are made to ensure that there is communication between appropriate committees and members.

REVIEW OF NOTES TAKEN AUGUST 18, 2009 Kate Young noted that Young Joon Rhee is no longer a member of the Pastoral Relations Commission. Also, Rosalind Cammidge has resigned as she is unable to participate with the current meeting schedule. Kate Young also noted that if the commission requires further members we may request the Nominations Committee appoint someone.

MOTION Bob Bingham / Robin Pilkey that the notes taken at the meeting of the South West Presbytery Pastoral Relations Commission held on August 18, 2009 be adopted as printed. CARRIED

RETIREMENT OF HARRY OUSSOREN MOTION Bob Bingham / Gail Hamblin that the South West Presbytery Pastoral Relations Commission accede to the request of the Reverend Harry Oussoren to retire January 1, 2010. CARRIED

South West Presbytery – September 15, 2009 2009/2010 – 21

TRANSFER OF REV. JIM THOMPSTON MOTION Robert Raymond / Robin Pilkey that the South West Presbytery Pastoral Relations Commission transfer Rev. Jim Thompson effective September 1, 2009 from South West Presbytery to Living Waters Presbytery both within Toronto Conference. CARRIED

APPOINTMENT OF REV. LILLIAN PERIGOE MOTION Bob Bingham / Gail Hamblin that the South West Presbytery Pastoral Relations Commission accede to the request of Runnymede United Church and approve the appointment of Rev. Lillian Perigoe, United Supply, beginning September 1, 2009 to June 30, 2010 full time at 40 hours per week, with the following terms for category F; salary $43,500; housing allowance $21,600; basic telephone $750; financial support for study $1,500 and all other terms according to The Manual. CARRIED

APPOINTMENT OF REV. GARY REDCLIFF MOTION Robin Pilkey / Bob Bingham that the South West Presbytery Pastoral Relations Commission accede to the request of Wexford Heights United Church and approve the appointment of Rev. Gary Redcliff, Retired Supply, beginning October 7, 2009 to January 20, 2010 full time at 40 hours per week, with the following terms for category F based on a monthly remuneration; salary $3,310; housing allowance $1,520; financial support for study $100 and all other terms according to The Manual and,

that Rev. Gary Redcliff be transferred effective October 7, 2009 from South West Presbytery to Toronto Southeast Presbytery both within Toronto Conference. CARRIED

APPOINTMENT OF REV. ELLEN REDCLIFF MOTION Gail Hamblin / Shawn Lucas that the South West Presbytery Pastoral Relations Commission accede to the request of Parkwoods United Church and approve the appointment of Rev. Ellen Redcliff, Retired Supply, beginning September 1, 2009 to February 28, 2010 full time at 40 hours per week, with the following terms for category F based on a monthly remuneration; salary $3,209.58; housing allowance $2,913.38; basic telephone $100; financial support for study $100 and all other terms according to The Manual and,

that Rev. Ellen Redcliffe be transferred effective September 1, 2009 from South West Presbytery to Toronto Southeast Presbytery both within Toronto Conference. CARRIED

VOLUNTARY ASSOCIATE MINISTERS MOTION Robin Pilkey / Bob Bingham South West Presbytery – September 15, 2009 2009/2010 – 22

that the South West Presbytery Pastoral Relations Commission re-appoint the following members of the Order of Ministry as Voluntary Associate Ministers for the pastoral year, July 1, 2009 to June 30, 2010, and

that if those listed do not participate in a mandatory Sexual Abuse Policy Workshop within the pastoral year July 1, 2009 to June 30, 2010 they will not be approved for Voluntary Associate Minister status in the following pastoral year: Etta Snow – Humbervale United Church- Paul Morris –Humbervale United Church CARRIED

The following motions were moved omnibus.

MOTION Robin Pilkey / Bob Bingham

RETAINED ON THE ROLL – CHERI DINOVO that the South West Presbytery Pastoral Relations Commission recommend the following members of the Order of Ministry to be Retained on the Roll of Presbytery for the pastoral year, July 1, 2009 to June 30, 2010: Cheri DiNovo

REQUEST FOR MARRIAGE LICENSE – SAMUEL AHN that the South West Presbytery Pastoral Relations Commission request Toronto Conference issue a marriage license for Rev. Samuel Ahn, ordained supply (non- United) at Onnuri Korean United Church.

TRANSFER - KEN MACDONALD that Rev. Ken MacDonald be transferred effective July 1, 2009 from Hamilton Presbytery in Hamilton Conference to South West Presbytery in Toronto Conference. CARRIED

These motions will be received for information at the South West Presbytery meeting on Saturday, September 19, 2009.

PRESBYTERY WIDE COVENANTING SERVICE Update of plans - everything is in place. It will be at Humbervale United Church on October 18, 2009 at 2:30 p.m. Kate Young read a list of the names of the people who will be covenanted. Lillian Perigoe Doug Varey Susan Howard John Perigoe Ron Coughlin Michelle Robinson Leslie Hills Nelsona Dundas Brian McIntosh

It was noted that a budget for this service needs to be asked for as there will be expenses.

BUDGET REQUEST - 2009 AND 2010 Kate Young reported that we were asked to put forward a budget. Kate put in for $1,500.00 for the committee for the rest of the year. (July 2009-December 2009) Kate Young also put in for $3,000.00 for 2010. This budget is for travel, food and sundry expenses.

South West Presbytery – September 15, 2009 2009/2010 – 23

CONGREGATIONAL UPDATES  Heart Lake United Church: It was noted that Ron Coughlin has been appointed to Heart Lake for nine months (October 1, 2009 to June 30, 2009) with the understanding that he may leave earlier if they find someone.  Meadowvale Korean United Church: The minister Hyung Bok Yoon has received a letter from Kate Young on behalf of the commission at the request of Education and Students. The letter reiterated a need to start the admissions process. Hyung-bok Yoon called Kate Young and it was reported by himself and Maki Fushii (GC Office/Ethnic Ministries Unit) that the letter that was sent may not apply to their congregation because they are an ethnic ministry. His continued reappointment may fall under Section 342 (n) of The Manual. Therefore we will not be doing anything with regards to his appointment at this time. Ian Manson suggested that there be an oversight visit with the congregation. Kate Young will make a request from Pastoral Oversight to visit the congregation. There also is no supervising minister. One will have to be found. Kate Young will talk with Ken MacDonald about finding a potential supervisor.  Northstar United Church: Eleanor Scarlett is under appointment until the end of December 2009. Kate Young will investigate whether there is a JNAC in process.  Norval United Church: Search Committee for two positions in process. We need to know who the Presbytery reps. are.  Onnuri Korean United Church: They need to have a supervisor. Kate Young will talk with Ken MacDonald to find an appropriate supervisor.  Runnymede United Church: Kate Young met with the Chair of their council. Shawn Lucas and Bob Raymont met with Rev. Lloyd Paul to conduct the exit interview. Some discussion was held as to when the appropriate time to share notes from an exit interview. It was generally agreed that we would report on Runnymede’s exit interview but that this would not serve as a model for future exit interview reporting. When a conflict of interest arises we will ask a person involved in the congregation to leave unless we have pointed questions for them. At this time Robin Pilkey left the room. Shawn reported on the exit interview with Kate Young providing some details from her conversation with the Council Chair. No further action to be taken until a request for a JNAC is received. It was noted that Reverend Linda Levin had been offered pastoral support from the commission.  St. Bartholomew’s United Church: Coordinating Council is setting up a formal hearing.  St. John’s United Church (Georgetown): Stephen Mabee has completed his supply appointment. The minister Reverend Kelly Thompson has returned from maternity leave. At the last meeting of Dufferin Peel Presbytery her terms of call were changed from ¾ time to full time. No further action by our commission is needed at this time.  St. Luke’s United Church: The majority of issues have been passed onto Pastoral Oversight. The South West Presbytery Pastoral Relations Commission will continue to provide pastoral support to Rev. Leigh Olson and other church staff at their request.  St. Paul’s United Church (Long Branch): We were asked to provide a pastoral charge supervisor. A JNAC is in process with John and Sylvia Hamilton. Kate Young will take on the supervision of the congregation. Tyler Powell is currently there as weekend

South West Presbytery – September 15, 2009 2009/2010 – 24

supply as well as doing a little bit of pastoral care.  Toronto Japanese United Church: Robin Pilkey reported that they will be appointing someone. They are early in their process. A supervisor is needed for the pastoral charge. Robin Pilkey and Allan Baker are the presbytery representatives.  Westway United Church: There is a JNAC in process and other issues have been passed onto Pastoral Oversight. Ron Coughlin and Paul Cook are presbytery representatives.

OTHER BUSINESS That there be provided a list of all the pastoral charges with contact information.

NEXT MEETING October 20, 2009, 1 p.m. - 4 p.m. at Humber Valley United Church

Closing Prayer:

The meeting was adjourned at 2:46 p.m.

Reverend Kate Young, Chair Rev. Shawn Lucas, Secretary

South West Presbytery – September 15, 2009 2009/2010 – 25 APPENDIX A

PASTORAL RELATIONS COMMISSION MANDATE - SOUTH WEST PRESBYTERY

Shall have the oversight of the Pastoral Relationship of all Pastoral Charges and Community Ministries, Chaplaincies (348-354; 356-359 The Manual) Including Ethnic Ministries. Oversight is understood as a healthy balance between discipline and support and ensures active involvement in the life of the Presbytery.

 Declare vacancies, establish joint needs assessment and search committees and approve calls  Provide support and training for assessment and search processes  Appoint Interim ministers (340), pastoral charge supervisors (341), Diaconal or Ordained Supply ministers (342), Designated Lay Ministers (343), admittands from other denominations (031), CDM’S (345)  Recommend to conference the appointment of sacraments elders (347) and readmission of member on the DSL (032)  Arrange for covenanting services  This committee has the responsibility for dealing with issues of sexual harassment and abuse and anti-racism training  In matters of disciple of ministry personnel (363) the Pastoral Relations Commission shall consult with the Coordinating Council (executive) as well as Education and Students, and Pastoral Oversight where appropriate, in establishing process to deal with the matter.  Prior to calls or appointments the details about the call/appointment shall be circulated by email and presbyters be invited to express any concerns to the commission.  Two members of the Commission shall sit on the Toronto Conference Settlement Committee

South West Presbytery – September 15, 2009 2009/2010 – 26

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

EDUCATION AND STUDENTS COMMITTEE September 15, 2009 at the home of Rev. Connie denBok

Present: Connie denBok, Jong Bok Kim, Sheila Murray, Linda Petrides, Sylvia Powers (Co- Chair), Linda Wheler, Grant Williams (Co-Chair)

Regrets: Mark Aitchison, Cindy Cooper, Lutia Lausane, Young-Joon Rhee, Leanna Ringler, Kelly Thompson.

The meeting, including a Pot Luck Luncheon, was held on the deck at the home of Connie denBok. This was a meeting of Dufferin – Peel Presbytery and Toronto West Presbytery Education and Students Committees in order to give and receive feedback on the enlarged number of Candidates, Admittands, etc.

After an opening prayer and Check in, a Temporary Secretary, Sylvia Powers, volunteered to take the minutes of this meeting.

CANDIDATES FOR ACTION * Ahn, Rev. Samuel – from Don Valley Presbytery and requires in interview

* Bacon, Jeffery – Jong Bok Kim and Linda Wheler have completed 3 meetings

* Bourgeois, Cindy – has completed internship at First United in Ottawa

* Cowan, Sue – needs final integrative paper in October (will continue to meet with Lay Supervision Team for support), has completed extra requirement but needs integrative report from Carol Gierak

* Daly, Mike Wood – no longer in our Presbytery, runs Ground Level Cafe on Queen Street in Toronto Southeast Presbytery

* DiMarco, Liane – discussed her letter with Pat Lawson-Paul re extreme dissatisfaction of Discernment Committee; suggested that Grant Williams call and acknowledge letter; she has withdrawn from candidacy

* Fleming, Susan – is in school out west – no longer in our presbytery

* Grady, Ted – in 2nd year at Emmanuel College, beginning internship at Humbercrest United Church

* Gilmour, Alexa - became Candidate in June 2009, January 2010 internship application needs to be initiated (see Other Business)

* Heinrichs, Svinda - beginning combined internship at Lefroy United Church and Davenport- Perth Community Ministry; Supervisor is Andrea Wheaton (Designated Lay Minister at Collier Street United Church), initial site visit needs to be done – Sheila Murray volunteered to do on Tuesday, September 22, 2009.

South West Presbytery – September 15, 2009 2009/2010 – 27

* Hines, Anne – from Parkdale United Church but no longer in this Presbytery – now in Toronto Southeast Presbytery

* Jenkinson, Sandra – Inquirer from Mayfield United Church, awaiting paperwork and then to Conference Interview Board

* Johanson, Richard – Designated Lay Minister who wishes to work at Norval United Church on half time ministry; Education and Students Commission does not support as he is from Norval United Church and needs experience elsewhere for designated ministry; needs to begin a new discernment

* McNeil, John Thomas – Inquirer from Newtonbrook United Church awaiting discernment, Sylvia Powers and an Ordained Minister will begin once the Ordained Minister is named

* Machoko, Colis – Admittand – no appointment yet although has been searching (is running out of time), Conference Interview Board conditions; needs better understanding of United Church of Canada; is not fully co-operative; has only 5 years experience; needs new connection

* McClelland, Carman – Designated Lay Minister inquirer needs two people to begin discernment

* McLeod, Doug – retuning to The United Church of Canada from Free Methodist; has been cleared by Conference Interview Board, is searching an appointment; will be introduced at full court of presbytery

* Murray, Osbourne – Admittand; wishes to meet with the Educations and Students Commission; is at Downsview United Church as a volunteer with the youth group

* Neely, Bonnie – Lay Licensed Preacher; has completed 3 of 6 sessions and needs to be interviewed (query every year)

* Perigoe, Rae – was to contact Fred Graham and Joan Wyatt re final papers but no contact as of August, 2009; Linda Wheler stated Fred Graham away until August 25, 2009 but Rae still did not contact; due to begin Internship September, 2009; has been difficult to contact for missing Education information; internship site also unable to contact. It is imperative that the Education and Students Commission meet with Rae re candidacy as he is in jeopardy; will need a new Internship site (see other Business)

* Roberts, Margaret – Admittand in 2nd year from Guyana; has not started Advisory Committee as she needs a person to sit on her discernment

* So, Daniel – Designated Lay Minister at High Park Korean United Church; Appointment is in limbo as need more information

* Taylor, Michael – at Emmanuel College in second year

* Toy, Randy – is awaiting discernment, needs a second person

* Vickers, Dorathea – all Discernment Committee agree that she should not proceed with discernment

South West Presbytery – September 15, 2009 2009/2010 – 28

* Wickett, Stephen – needs a new discernment as Lay Pastoral Minister has expired, suggest he try Designated Lay Minister

* Williams, Karen – internship complete, Grant Williams will call to discuss at what stage she is entering

* Wilson, Lynn – a new Candidate from Norval United Church

* Wright, Danny – Designated Lay Minister in secondary position; good with youth; approved but not yet interviewed by the Education and Students Commission (approved by Conference Interview Board)

* Yoon, Hyung Bok – Admittand; Jong Bok Kim will join this group; Hyung is from an ethnic committee of Bloor Street United Church; files came from Toronto South Presbytery to Dufferin - Peel Presbytery; needs to reapply as paperwork is stale dated from 7 years ago; presently at Meadowvale Korean United Church – must update by September, 30, 2009; will need an interpreter - Jong Bok Kim; Rev Kate Young - Pastoral Relations Commission is aware of ethnic ministry exception if necessary, will be a General Council exception

NEW CANDIDATES * Kinsey, Michael- from Royal York Road United Church, ready to begin discernment, paperwork is complete; Jong Bok Kim will be on his Discernment Committee

* Orsati, Mitchell – from Islington United Church, paperwork pending

* Shewburg, Michael - Designated Lay Minister at Islington United Church

NEW COMMITTEE MEMBERS We are in need of more members in order to begin discernments, etc.

INTERNSHIP MID-TERM SITE VISITS There are 3 internship sites which need visits in October/November for approval as sites: Parkdale United Church – Linda Wheler and Jong Bok Kim; Wesley – Mimico United Church – Sheila Murray and Connie denBok; Lefroy United Church – Sheila Murray.

INTERVIEWS – CANDIDATE, ADMITTANDS, ETC. To be held at Islington United Church: September 22, 2009 at 1300 hours – Svinda Heinrichs, Rae Perigoe, Alexa Gilmour, Samuel Ahn November 2, 2009 at 0930 to 1500 hours – bring lunch November 18, 2009 at 0930 to 1500 hours – bring lunch

LIST OF QUALIFIED SUPERVISORS Need to update

OTHER BUSINESS Gilmour, Alexa - in 2nd year MDiv, United Church from birth, family evangelists in Chicago, Belgium and India, developed strong Social Justice in India, confirmed as a young adult – felt a sense of call and did a Vision Quest, decided Ordained Ministry was the correct goal, has 23 courses (25 by the end of summer), completed MBS and MDiv; wishes internship January 2010;

South West Presbytery – September 15, 2009 2009/2010 – 29 has preached approx 6 times, helped with Communion, chaplaincy at Sunnybrook, Last Rites, Homiletics course, sat in at Official Board and other committees.

MOTION Sheila Murray / Jong Bok Kim that the South West Presbytery Education and Students Commission recommend Alexa Gilmour become a Candidate for Ministry in The United Church of Canada with Ordination in May 2011. CARRIED

Perigoe, Rae - has not been communicating (apologizing for this) in the past year; is aware that needs to work in a church not at home; has 5 courses this fall; aware has slid and lost momentum; has learned applied learning is important and daily life of ministry aids this - feels is back on track; misunderstood that needs personal interview with Fred Graham and Joan Wyatt re outstanding course from May; not responding to emails or letters re Internship; Joan Wyatt concerned re his lack of collegiality and responsibility.

Suggest needs to convince the Education and Students Commission that he may start internship – he needs to be connected and must discover how to field things on his own (re internship and ministry); stated he is grieving not saying good-by from Humbercrest United Church and also the loss of girlfriend in Florence for 2 years); needs self care and the care of those supporting him.

Recommendation: 1. Must have support person or else no interview, will be happy to support internship conditionally – must contact Joan Wyatt and Fred Graham and they will contact Linda Wheler

NEXT MEETING October 20, 2009 at St. Andrews United Church in Georgetown at 1300 hours.

Grant Williams Sylvia Powers Chairperson Acting Secretary

South West Presbytery – September 19, 2009 2009/2010 – 30

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

SOUTH WEST PRESBYERY September 19, 2009 at Ghana Calvary Methodist United Church

The regular meeting of South West Presbytery was called to order at 10:00 am. Rev. Glenn Smith presiding. A quorum was present.

ATTENDANCE: Lay Representatives and Lay Members at Large: Phillip Armstrong, Bob Bingham, Joyce Bullock, Rosalind Cammidge, Eva Cargill, Joan Carr, Gordon Conquergood, Paul Cook, Norman Dundas, Vilia Fera, Michael Fraser, John Hamilton, Karen Kowell, Ken Koyama, Bruce Miner, Lang Moffat, Peggy Moore, Rita Owusu-Afrigie, Cathy Phillips, Sylvia Powers, Ron Ross, Ruth Sawyer, Catherine Smith, Lois Thompson, Stephen Wickett, Fraser Williamson, Young Hee Yoon (27)

Order of Ministry, Student Supply and Designated Lay Ministers: Peter Acheampong, David Allen, Kathryn Ariss-Pater, Allan Baker, Lenore Beecham, Leicester Bigby, Dale Burkart, Sheila Campbell, Sung-Chul Choi, Cindy Cooper, Ron Coughlin, Susan Cowan, Alan Craig, Connie denBok, Stephen Fetter, Sylvia Hamilton, Norm Hennig-Pereira, Susan Howard, Paul Ivany, Grant Kerr, John Kim, Jong Bok Kim, Jean Leckie, Ross Leckie, Linda Levin, Shawn Lucas, Maureen MacLeod-Oliver, Louise Mahood, Eleanor Moreithi, Margaret Nelson, Charles Olango, Leigh Olson, Neil Parker, Linda Petrides, Bryan Ransom, Martha Reynolds, Young-Joon Rhee, Barry Rieder, Margaret Roberts, Michelle Robinson, Eleanor Scarlett, Michael Shewburg, Glenn Smith, Irene Ty, Susanne Vanderlugt, Doug Varey, Linda Wheler, Deanna Wilson, Hyung-bok Yoon, Sarah Yoon, Kate Young. (51)

Corresponding Members: Cindy Bourgeois (Candidate), Joanne Hedge (Intern), Lynda MacCulloch (Intern), Doug McLeod (Admittand), Jennifer Mountain (Candidate), Osbourne Murray (Admittand) (5)

Regrets: Lay Representatives and Lay Members at Large: Lilla Gilbart, John Gilbart, Gail Hamblin, Norm Hounsell, Don MacInnes, Bonnie Neeley, James Pater, Robin Pilkey, Mary Sarginson, Mat Teranishi.

Order of Ministry, Student Supply and Designated Lay Ministers: Mark Aitchison, Grace Craig, Catherine Ellarby, Anthony Gazzard, Carol Gierak, Ted Grady, Norman Green, Carol Hancock, Leslie Hills, Jodi Hoar, Jamie Holton, Kenneth Howlett, Deborah Johnson, James Lepard, Stephen Mabee, Ian Manson, Brian McIntosh, Doug McKenzie, Lloyd Paul, Linda Pennock, Lillian Perigoe, Coral Prebble, Hugh Reid, Lee Simpson, Kent Ward, Grant Williams,

Visitors: Roni Beharry, Donald Laing, Frances Nyarko, Paulette Murray, Lynella Reid-James (5)

South West Presbytery – September 19, 2009 2009/2010 –31

CONSTITUTION: In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the presbytery to order to deal with such business as should properly come before it. WELCOME Glenn Smith welcomed all to the inaugural meeting of South West Presbytery. Then Ebenezer Edusa-Eyison, the Society Steward for Ghana Calvary Methodist United Church, welcomed presbyters to the meeting and spoke of the honour to host the first meeting of South West Presbytery.

AGENDA MOTION Ron Coughlin / Eleanor Scarlett that the agenda be adopted with one change, to replace the Dedication of the new presbytery offices with a visit and a blessing of the offices. CARRIED

INTRODUCTION OF NEW MEMBERS  Karen Kowal introduced Lynda MacCulloch, the new student intern at Wesley-Mimico United Church  Shawn Lucas introduced Joanne Hedge, the new student intern at Parkdale United Church  Doug Varey introduced the Rev. Don Laing, a retired minister, who is transferring from Saskatchewan Conference to South West Presbytery  Eva Cargill introduced the Rev. Doug Varey, the new minister called to Westminister United Church  Cathy Phillips introduced the Rev. Susan Howard, the new minister called to Downsview United Church  Cathy Phillips also introduced Roni Beharry, a member of Downsview United Church, who has come to presbytery as a visitor  Sylvia Powers introduced the Rev. Michelle Robinson, the new minister settled to Richview United Church.  Sylvia Powers also introduced the Rev. Doug McLeod, who is seeking admission to the United Church

CORRESPONDING MEMBERS MOTION Ron Coughlin / Ross Leckie that all visitors be made corresponding members of this meeting of presbytery. CARRIED

OPENING WORHIP AND COMMUNITY BUILDING The Worship and Theme Group led in opening worship on the theme of “Connections”. It was led by Bryan Ransom and Martha Reynolds. We were put into groups and given the opportunity to discuss what connects us to God and what we need to feel connected in this presbytery.

South West Presbytery – September 19, 2009 2009/2010 – 32

BRIEF INTRODUCTION OF THE 40TH GENERAL COUNCIL Doug Varey spoke briefly about the General Council and indicated that there will be a full report in November. Then Lynella Reid-James, a member of Knox United Church, Agincourt, in Toronto Southeast Presbytery, who is the lay representative to the General Council Executive, introduced herself. She stated that the theme of GC was “Down from the Potter’s House”, and the worship committee did a fantastic job of providing worship which engaged all the senses. She stated that the goal of the next three years of the General Council was to set goals for the future of the United Church. Lynella Reid-James also stated that there were five themes which came out of the General Council:  The Emerging Church  Authentic relationship with youth and young adults  Faith formation and becoming a whole people of God  Outreach, Social Justice and Care of Creation  Intercultural Ministries and encouraged the presbytery to think about how we can embrace these five themes.

REMITS FROM GENERAL COUNCIL Ron Coughlin and Karen Kowal gave some background information to the two remits. Remit #1 MOTION Ron Coughlin / Karen Kowal that South West Presbytery agrees with Remit #1 as authorized by the Fortieth General Council that it is the duty of the Congregation to elect representatives, in full church membership of the Congregation, to the Presbytery, and

that the Basis of Union should be amended to reflect this policy. CARRIED Remit #2 MOTION Ron Coughlin / Karen Kowal that South West Presbytery agrees with Remit #2 as authorized by the Fortieth General Council that the Basis of Union should be amended to reflect a consistent use of “appoint” and “elect”, and

that the Basis of Union be amended to reflect this policy. CARRIED

DEDICATION OF THE PRESBTERY OFFICE Members of the court were invited to go to the new South West Presbytery office for a visit and a prayer of blessing.

LUNCH The members of presbytery enjoyed lunch provided to them by the Ghana Calvary Methodist United Church. A free will offering was collected in order to help defer the cost of lunch.

The meeting resumed at 1:00 p.m.

South West Presbytery – September 19, 2009 2009/2010 – 33

LIVING INTO OUR NEW PRESBYTERY Glenn Smith and Ken MacDonald spoke about the work of presbytery as moving between the need to be engaged with the details of the work (being on the dance floor) and the need to see the big picture (looking down from the balcony). They then invited small groups to discuss what they need from the presbytery to enable their ministries at the local level.

MINUTES MOTION Ron Coughlin / Alan Craig that the minutes of Dufferin and Peel Presbytery (pages 08/09 - 51 - 54), and

that the minutes of the Toronto West Presbytery Executive held on June 2, 2009 (pages 2009 - 81 - 86), and

that the minutes of Toronto West Presbytery held on June 16, 2009 (pages 2009 – 87 – 94) be accepted as printed. CARRIED

MOTION Ron Coughlin / Laing Moffat that the minutes of the South West Presbytery Coordinating Council of August 26, 2009 and September 9, 2009 be received for information. CARRIED Some questions were raised from the minutes. It was requested that the Job Descriptions for presbytery staff be emailed to all presbyters and be included in the presbytery handbook.

REPORTS FROM CIRCLES LEADERSHIP CIRCLE Pastoral Relations Commission MOTION Kate Young/Bob Bingham that the motions made and carried by the South West Presbytery Pastoral Relations Commission at their meeting held September 15, 2009 be received for information and the minutes be attached to the official minutes of South West Presbytery CARRIED

Kate Young announced that the Covenanting Service for new ministers settled, called or appointed in the presbytery will be held on Sunday, October 18, 2009 at 2:30 p.m. at Humbervale United Church. Ken MacDonald will be the preacher.

Nominations Committee Ross Leckie reported that the Nominations Group had received a letter of resignation from Irene Ty as the South West Presbytery treasurer and from Leicester Bigby as Presbytery secretary.

Thanks were extended to Ron Coughlin for agreeing to step in as secretary for the month of September.

South West Presbytery – September 19, 2009 2009/2010 – 34

Copies of the Committee lists had been distributed via email and hard copies were also made available to presbyters. MOTION Ross Leckie / Doug Varey that this South West Presbytery appoint Stephen Wickett as a Member at Large. CARRIED MOTION Ross Leckie / Shawn Lucas that this South West Presbytery appoint Irene Ty as South West Presbytery Secretary (volunteer). CARRIED MOTION Ross Leckie / Dale Burkart that this South West Presbytery accept the Nominations Committee report with the following additions: Cathy Phillips and Michelle Robinson to the Faith Formation Committee; Catherine Smith to the Pastoral Oversight Committee; Neil Parker, Villa Fera, and Roni Beharry to the Intercultural and Diverse Communities in Ministry Committee; Dale Burkart to the Congregational Renewal and Community Development Committee; Leslie Hills and Young Hee Yoon to the Social Justice and World Affairs Committee; Vivian Yarwood (substitute-for interviewing only), Doug McKenzie, Shawn Lucas and Linda Pennock to the Toronto Conference Interview Committee; and Linda Pennock to the Toronto Conference Mission Support Consultation. CARRIED It was noted that the list of Lay Members at Large currently include Rita Owusu-Afrigie, John Gilbart, John Hamilton and Stephen Wickett. The presbytery is allowed to name a maximum of 10 members at large.

Search Committee MOTION Ross Leckie / Kate Young that South West Presbytery nominate the following persons to the Search Committee for the half-time staff position of Minister for Program and Public Witness: Brian McIntosh, John Gilbart, Young-Hee Yoon and Michael Shewburg with one more to be added to create gender balance. CARRIED PROGRAM CIRCLE It was brought to the court’s attention that the Coordinator of the Program Circle position was still vacant.

Mission Support and Finance Stephen Wickett reported on behalf of the Mission Support and Finance group. Stephen Wicket presented the 2009 Draft budget for South West Presbytery.

South West Presbytery – September 19, 2009 2009/2010 – 35

DRAFT BUDGET - JULY 1 – DECEMBER 31, 2009 Presbytery Meetings $5,000 (including child care allowance of up to $25) Special Services $1,000 Committee Expenses $4,000 Mediation and Litigation $2,000 Honouraria $3,000 Contingency $5,000 TOTAL $20,000

MOTION Stephen Wickett / Norm Dundas that the South West Presbytery accept the 2009 draft budget as presented. A number of questions were raised about the amount of money available to the Committees. Also it was pointed out that we have no idea what our actual expenses for meetings and committees might be since we do not know how many people may claim for travel and most of the committees have not yet met to determine priorities and submit a budget.

MOTION AMENDMENT Brian McIntosh / Eleanor Scarlett that this South West presbytery amend the budget by moving $2,000 from the contingency line to the committee expenses line. CARRIED

MOTION Stephen Wickett / Norm Dundas that the South West Presbytery accept the 2009 draft budget as amended, so that the budget would read as follows. BUDGET: July 1 – December 31, 2009 Presbytery / Coordinating Council Meetings $5,000 Special Services $1,000 Committee Expenses $6,000 Mediation and Litigation $2,000 Honouraria $3,000 Contingency $3,000 TOTAL $20,000 CARRIED

Travel Expense Policy The Secretary, Ron Coughlin, outlined the proposed expense policy as discussed by the Coordinating Council and made the following motion:

South West Presbytery – September 19, 2009 2009/2010 – 36

MOTION Ron Coughlin / Kate Young that the travel expense policy for South West Presbytery be the following: 1) Ministry Personnel in a call, settlement or appointment shall charge travel to presbytery meetings to their pastoral charge or outreach ministry travel expenses; 2) lay people and Ministry Personnel, not in a call, settlement or appointment, travelling to presbytery meetings may claim travel expenses from the presbytery at the General Council rate; 3) Ministry Personnel and lay people may claim for travel from the presbytery related to their work on the various committees and commissions at the General Council rate. CARRIED Travel Expense forms were made available on the registration table. The secretary pointed out that a child care policy was referred to the Faith Formation Committee for consideration. The Mission Support and Finance Committee handed out a letter and form for each congregation inviting them to identify issues and priorities for the work of the committee. The committee will attempt to hold workshops for treasurers and congregational Finance Committees based on the feedback received.

CLOSING WORSHIP and COVENANTING WITH COORDINATING COUNCIL The Worship and Theme Group led the presbytery in a closing worship and covenanting with the Coordinating Council. Ron Coughlin offered a brief reflection and Ken MacDonald was welcomed to the presbytery.

ADJOURNMENT There being no further business, Glenn Smith, declared the meeting adjourned at 3 p.m.

Given that we were at the time for departure, the different commissions/committees were invited to meet briefly.

NEXT MEETING It was noted that the next meeting of South West Presbytery will be held on Saturday, November 21, 2009 beginning at 9:30 a.m. for gathering and refreshments and the business starting at 10:00 a.m.

The location to be announced.

Glenn Smith, Chairperson Ron Coughlin, Secretary

South West Presbytery – September 30, 2009 2009/2010 – 37

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COORDINATING COUNCIL September 30, 2009 - 11:00 a.m. Conference Call

A meeting of the South West Presbytery Coordinating Council was called to order at 11:00 a.m. by the Chairperson, Glenn Smith. A quorum was present.

ATTENDANCE Present: Ron Coughlin, Michael Fraser, Lilla Gilbart, Ross Leckie, Stephen Mabee, Sylvia Powers, Martha Reynolds, Glenn Smith, Irene Ty, Stephen Wickett, Kate Young

Regrets: Lois Thompson, Doug Varey, Grant Williams, Karen Williams

CONSTITUTION In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the Coordinating Council of South West Presbytery to order to deal with such business as should properly come before it.

OPENING PRAYER Glenn Smith led us in an opening prayer.

SEARCH COMMITTEE MOTION Ross Leckie/Michael Fraser that Rev. Michelle Robinson be appointed to be a member of the Search Committee for the Conference Minister for Program and Public Witness (1/2 time). CARRIED

Action: Glenn Smith will ask Elaine Eve to inform Michelle Robinson and David Allen about the decision.

NOMINATIONS REPORT Discussion took place around how one gets appointed to a presbytery committee. It was suggested that any presbyter who is interested can attend a committee but would not get a right to vote until approved by Presbytery.

There was also discussion about whether a person who is a member of another presbytery can be a member of a South West Presbytery Commission. It was agreed that this issue needed to be resolved before October 14, 2009.

MOTION Kate Young/Sylvia Powers that Roni Beharry, member of Downsview United Church, be made a member-at-large of South West Presbytery. CARRIED

MOTION Ross Leckie/Stephen Mabee that Patricia Lawson-Paul be appointed to the Youth and Young Adults Committee, and that Margaret Nelson be appointed to the Worship Theme Group. CARRIED South West Presbytery – September 30, 2009 2009/2010 – 38

Discussion took place around the email received from Grant Williams, co-chair of the Education and Students Committee, indicating a desperate need for more members for his committee and for presbyters who can serve on discernment processes, which are currently on hold.

Action: It was agreed that an email should be sent out to all the presbyters alerting them of this need. The Nominations and the Education and Students Committee will follow- up.

THE CHRISTINA ORA/CLIMATE CHANGE EVENT, OCTOBER 18, 2009 Rev. Brian McIntosh, chair of the Social Justice and World Affairs Committee, requested via email that South West Presbytery sponsor this event, which will take place at Bloordale United Church. This event is sponsored by The Green Awakening Network and Oxfam. Michael Fraser, who is a member of the network, cited that one reason for this request was to give it more visibility among the United Churches. Christina Ora, from Solomon Islands will speak on the effects of Climate Change on her country.

MOTION Michael Fraser / Lilla Gilbart that the South West Presbytery sponsor the Christina Ora / Climate Change event being held at Bloordale United Church on October 18, 2009. CARRIED

PRESBYTERY COVENANTING SERVICE, OCTOBER 18, 2009 MOTION Ron Coughlin / Kate Young that an honorarium be paid to the preacher of the Presbytery Covenanting Service at the appropriate United Church rate and, that the expenses for the reception be covered upon submission of receipts. CARRIED

MOTION Ron Coughlin / Kate Young that proceeds from the offering collected at a Presbytery Covenanting Service go to the South West Presbytery Education and Students Bursary Fund. CARRIED

NEXT MEETING OF THE COORDINATING COUNCIL The next regular meeting of the South West Presbytery Coordinating Council will be held on October 14, 2009 at Westminster United Church. Irene Ty will lead worship.

The meeting adjourned at 11:35 a.m.

______Glenn Smith, Chairperson Irene Ty, Secretary

South West Presbytery – October 7, 2009 2009/2010 – 39

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COMMUNITY MINISTRY COMMISSION October 7, 2009 - 7:30 p.m. at the home of Barry Reider (Etobicoke, ON)

Present: Sheila Campbell - Co-Chair & recording secretary for meeting, Karen Kowal - Co- Chair, Barry Rieder - Jane-Finch Community Minister, Karen Williams - Davenport- Perth Community Minister

Regrets: Cheryl Haydamack

Meeting opened with prayer by Sheila Campbell.

As we did not have quorum, we dealt with business that did not need to be voted on, and decided to put items needing approval to the commission by email.

FOR INFORMATION ONLY • Fern Steggles has resigned as presbytery representative for Humbercrest United Church, and hence from the Community Ministries Commission • Judy Shand has declined being the Davenport-Perth Steering Committee representative to the commission • Shalom House bank account has been closed, funds returned to Toronto West Presbytery Corporation. Papers with accountant and final government filing expected for mid- November • Commission paperwork -Karen Kowal & Sheila Campbell will meet with Dale Burkart to receive commission files. Update to discussion, Sheila Campbell spoke to Elaine Eve - Administrative Assistant South West Presbytery) and presbytery requests that commission files be kept at the office. Pages are to be numbered by year page # (with the year following the pastoral year, beginning July 1st), and minutes need to be signed by the Co-Chair and recording secretary to be official.

DISCUSSION • Clarification needed on the roles of the Steering Committee and Commission members • Permanent papers will be housed at the South West Presbytery Office – Sheila Campbell to contact presbytery office to confirm that this is acceptable • Community Ministry Sunday - as there has been no preparation for a fall Sunday, we decided to put energy into a spring one - Sheila Campbell suggested we produce a full service complete with customizable bulletin - looking at April 18 or 25, 2010 (date contingent on there not being conflicts) - option for service to include resources for congregations using projection • Toronto West Presbytery Corporation and funding for Community Ministries: We had not heard back regarding the status of the request for funding (which is believed to be 5 years full, 5 years declining). Note received in email today: No final answer on Community Ministry funding post-restructure. I believe that the most likely answer is the guarantee (but not limit) of 5 years full funding and 5 years declining. We believe that Toronto West Presbytery Corporation will be re-chartered South West Presbytery – October 7, 2009 2009/2010 – 40

to serve as the overall corporation to handle all the funds for the 4 presbyteries and are working to that goal. It would mean new structure and directors. Discussion around how fund-raising in the first five years could impact funding, whether commission will be allowed to build-up funds in a designated account, issue around COLA and merit pay increases, issues around funding shortfalls (should Community Ministries not meet projected fund raising in the first five years). Issue around what year is used as 'base' funding for next five years. Excerpt from email received from Toronto West Presbytery Corporation:

We will need to have a resolution from South West Presbytery in October, November or December to recommend funding for Community Ministry for 2010. We will need that to authorize the 1 January 2010 grants. I/we continued to payout the 2009 grants per the budget despite the change in structure but we cannot do it into 2010 without further recommendations and motions

NOTE: In light of this, we may need to re-evaluate 2010 budgets and modify if necessary, given that they are probably the basis for future funding, and have traditionally allowed for shortfalls in income which were covered by the Toronto West Presbytery Corporation.

Additional commission members: The only requirement to be a member of the commission is to be a member of the United Church of Canada. We identified that there are three areas in which we could use additional expertise -fund raising, human resources and non-profit programming. We decided to look Conference wide for people who may be passionate about Community Ministry, outside of just South West presbyters. Karen Williams and Barry Rieder thought it would be helpful if there were two people on the commission with human resources background so that they could each have a contact/support person on the commission. Sheila Campbell and Karen Kowal will look into 'advertising' these positions Conference wide.

DAVENPORT-PERTH COMMUNITY MINISTRY • Karen Williams presented new contract for Jennifer Noble - Administrative Assistant and Program Support - vacation changed to reflect that sick time cannot be accumulated for more than a 12 month period of time at 1 % days per month. Signed by Sheila Campbell & Karen Kowal • Karen Williams asked for approval to send proposal to COMART for funding for a pilot project for a "zoomers group" (in response to needs identified in a focus group by residents in the apartments building at 61 Pelham). The goals are to reduce the isolation for residents who are primarily people who face mental, emotional and physical challenges and who have access to minimal programming on-site and to train residents at Pelham so they can apply for a SIF grant (Toronto Community Housing Social Investment Fund) of $14,172.72 to continue this as a tenant-directed program with support from Community Ministry. Sheila Campbell will send to Commission members to vote on. • After-school programming funding. Minor changes to program from last year, no increase in funding or resources, discussion was that this does not require commission approval as it is a continuation of an ongoing approved project

JANE-FINCH COMMUNITY MINISTRY • Barry Rieder asked for approval to send a proposal to the Trillium Foundation that would

South West Presbytery – October 7, 2009 2009/2010 – 41

provide core funding over three years for the Firgrove Communiuty Learning Centre (a collaborative project of residents and several organizations and institutions working in the Firgove community. This would be a continuation of the Jane Finch Community Ministry role similar to the administration of the Social Investment Fund grant (SIF) and other sources of revenue. In this collaborative partnership the payroll is being handled by another organization (PEACH). Sheila Campbell will send to commission members to vote on • Query as to status of $15,000 from Toronto West Presbytery Corporation for micro-lending project. Note response received today from Brian Traquair:

Toronto West Presbytery Corporation Board met last Thursday evening. We passed a motion to endorse a loan of $15,000 for the micro-lending programme, subject to satisfactory documentation. Barry Rieder will need to follow-up on providing this documentation.

FUTURE MEETING DATES We decided that we will try to deal with the most pressing issues in the first 30 minutes of the meeting, and then work on particular focuses. The goal is that we will meet 4 -5 times a year with particular goals and themes.

Suggested meeting dates Purpose November 19, 2009 Tabled and outstanding issues, future funding from the corporation and any impacts on 2010 budgets January 12 or 19, 2010 (daytime meeting) Planning Community Ministries Sunday February 4 or 11, 2010 Budgets, Annual Reports & work plans March 11 or 18, 2010 Fundraising May 6 or 13 General

Pending approval by commission members:

DAVENPORT-PERTH COMMUNITY MINISTRY

MOTION Community Ministries Commission approves Davenport-Perth Community Ministry to apply to COMART for funding of $14,172.72 for the pilot project entitled “Zoomers Group” at 61 Pelham Place, Toronto.

Information: This is in response to a request from residents of 61 Pelham who are primarily 50+ and who live alone and struggle with various mental, physical and cognitive difficulties. Goal is to train residents so they can apply for a SIF grant (Toronto Community Housing Social Investment Fund). Volunteer training component will provide job skills training (conflict resolution, first aid & food handling).

South West Presbytery – October 7, 2009 2009/2010 – 42

Desired outcomes: a) build sense of community b) reduce isolation c) involve residents in programming d) skill development e) bridge building with 'Arts for All' and Davenport-Perth Neighbourhood Centre

Budget: Program supplies and events 340.00 Meal supplies & refreshments 1,740.00 Staffing (10 hours per week) 9,000.00 Training 1,244.00 Admin (office & salary) 1,848.72 Total 14,172.72

Discussion Notes: 1. Request came from residents 2. Davenport-Perth Community Ministry carries insurance for off site programming

Vote by email: Motion carried

JANE-FINCH COMMUNITY MINISTRY MOTION Community Ministries Commission approves Jane-Finch Community Minister to make an application to the Trillium Foundation for funding for the 'Firgrove Community Learning Centre', in partnership with area residents, Jane-Finch Family and Community Centre Peach, Toronto Community Housing, City of Toronto-Community Development Office, Firgrove Public School

Please see additional information appended to these minutes 1. Synopsis of Firgrove Community Learning Centre grant APPENDIX A 2. email Barry Rieder dated October 1, 2009 APPENDIX B 3. Proposed budget APPENDIX C

The grant application will need to be signed by the Community Ministries Commission, with additional supporting documentation (as outlined in the synopsis). Funding would be paid to Jane Finch Community Ministry, PEACH will invoice Jane Finch Community Ministry for the Coordinator's salary and take care of all payroll obligations. Barry is Co-Chair of the Advisory Commission, on the Executive of the Centre, and would supervise the Coordinator (4 hours/month).

Desired Outcomes: a) improved utilization of existing physical resource (community centre) b) mobilize and train community volunteers c) skill development d) engage people of all ages e) leadership development

South West Presbytery – October 7, 2009 2009/2010 – 43

Budget: see attached same APPENDIX C as above

Discussion Notes: 1. Need developed through canvassing local residents 2. Builds on a former two-year pilot project 3. Trillium only allows an organization to have one grant at a time; Community Ministry Commission submitting the application allows partners to submit other grants within the three year time frame 4. Payroll is handled by PEACH 5. Jane Finch Community Ministry has insurance to cover participation in off-site programming 6. Limited draw on existing Jane Finch Community Ministry resources – time and money 7. Development of partnerships and relationships within the Jane Finch community 8. Grant request needs to be submitted by end of October – Sheila Campbell and Karen Kowal will sign application when finalized.

Vote by email: Motion carried

Meeting adjourned at 9:30 p.m.

Sheila Campbell, Co-Chair Karen Kowal, Co-Chair Recording Secretary

South West Presbytery – October 7, 2009 2009/2010 – 44 APPENDIX A

FIRGROVE COMMUNITY LEARNING CENTRE In 2007 Toronto Community Housing Company CHU 18 contracted the Jane and Finch Community Ministry to facilitate an animation project in trying to develop the Firgrove Recreation Centre into becoming a Community Learning Centre for all ages. In that spring, three young people were hired to conduct door to door surveys to find out what resources and programs in the community people were aware of and had used, what programs that they would like to see happen at a Community Learning Centre and if they would be interested in providing a governance role in the development of the centre.

In the summer the results of the surveys were shared in a community meeting and several focus groups took place with children and youth to further refine priorities. In mid November a final report was shared in a community meeting. An advisory committee of stakeholders and local residents was established. Funding from various community partners and a grant from the Social Investment Fund from Toronto Community Housing made it possible to hire a Co-ordinator for a two year pilot project. The Co-ordinator started in June 2008 and the advisory committee with support from United Way Toronto went through some training and developed its Terms of Reference. Priority was given to hire a resident from the community if skill set was a match. This was successful and initially the position was part-time but grew into a full time position as the coordinator took on more and more responsibilities.

Firgrove Community Learning Centre is a collaborative project with residents of Firgrove, Toronto Community Housing, Jane and Finch Community and Family Centre: Action for Neighbourhood Change, PEACH, City of Toronto, TCH Tenant Representatives, Settlement Worker from Firgrove P.S., Youth Representatives and the Firgrove Learning Centre Coordinator. The majority of the members of the advisory committee are members of the community so that they are taking direction and leadership of the project.

The Firgrove Community Learning Centre vision is to develop a safe, inclusive and holistic community space where diverse residents work together to: . Respect and learn from each other; . Lead and participate in programs which empower individuals and enrich the community; . Express their creativity; . Hold each other accountable while creating a community where we feel safe and are proud.

Over the last year new initiatives have been offered to the residents of the Firgrove community. These initiatives, programs and/or services are developed in response to the community needs with support from the Firgrove Community Learning Centre Advisory Committee. FLC advisory committee role is to guide the creation of a dynamic space, to create an inclusive learning centre that’s reflective of the community, to identify and address barriers that impact community members, and to increase community members’ involvement and participation in the of Firgrove Community Learning Centre’s planning.

Here’s a list of FLC current programming:

South West Presbytery – October 7, 2009 2009/2010 – 45

- Yoga - Sewing Program - Legal Drop-in – once a month with Clasp - Drama Classes - Working women - Youth Stop and Think Mondays - Youth Studio - Take back 13 - S.W.I.N.G. - Community Gardening - 3 rentals a month on average - After school Homework Program - Women’s Group

In June 2009 FLC Advisory Members had a planning retreat and future priorities were established. From the discussion a long-term commitment to work towards a community hub that serves not only the residents of Toronto Community Housing complex, but also the greater Firgrove Community.

PRIORITIES for new initiatives - Explore with sewing program possibility of fashion show for Black History - Health focus i.e. workshops, First Aid training. - Education Fair (maybe this could be done in conjunction with the Education working group with Black Creek Capacity) - Employment & skills training o resume writing o bring in resource people o job posting - tutoring program – strengthen after school program - Drop-in Tea.

In order to take on the long-term vision in the creation of a community hub an investment in building capacity in residents and FLC members to support in the development of these skills to participate in these processes to further develop these initiative i.e. program development, outreach strategies, curriculum design, working within budgets etc., and to maintain a full-time coordinator more resources are needed to sustain what is currently happening and the future vision for the Firgrove community. FLC is exploring opportunities that are available to support this process.

More effective volunteers and more people engaged in their communities: Is the funding stream from Trillium we will be applying for to support this piece of work:

Volunteers are the foundation of healthy and caring communities that are safe, clean, secure and vibrant. Providing people with opportunities to actively participate in activities or programs offered within their community also contributes to this. We support initiatives that: * Create conditions to increase community engagement of people of all ages, abilities and cultures * Strengthen volunteerism among people of all ages, abilities and cultures * Strengthen the voluntary sector

This includes, but is not limited to, building community connections and awareness; promoting and increasing volunteerism, particularly among young people; enhancing the capacity of the volunteer sector and fostering strategic thinking and innovation; and building the capacity of charitable and not-for-profit organizations. South West Presbytery – October 7, 2009 2009/2010 – 46 APPENDIX B

Sheila and Karen,

Over the last several years the Jane Finch Community Ministry has been taking a lead role with a collaborative project with several stakeholders and community residents in transforming the Toronto Community Housing Company (TCHC) Recreation Centre into becoming a Community Learning Centre for all Ages and Cultures. It started in Jan 2007 with TCHC granting some money to the Ministry to do an animation project in which we contracted out three youth to do a door to door survey, some focus groups and host a community meeting in which the findings were shared and the project launched. Dale (the past chair of the commission) and Judy Shand were involved in a strategic planning session with other stakeholders to map out how to proceed with resourcing a coordinator position and some programming costs. For the initial two year pilot project two different departments of housing have contributed money as well 14,000 from the COMART Trust funds was committed. Also some rental income of the space was allocated. In addition to this we applied for and were successful with a $50,000 Social Investment Grant over two years. Money has been channeled through the ministry with this project but the payroll being administered by one of the other community partners. An advisory committee has been established with representation of two other community agencies, the local school, two departments with TCHC, the city community development officer and then several residents in the community which make up the majority. With a resident, I co-chair the advisory committee and sit on the executive and also supervise the staff person.

We have funding for the project until June of 2010. We are currently putting together a funding application to the Trillium Foundation for three years. A member from Jane Finch Family and Community Centre, Gillian, is taking the lead in writing the grant proposal. We can apply for up to $75,000 per year for core operating expenses and some program costs. As a collaborative venture there needs to be a lead organization to submit the proposal. It makes sense for the ministry to apply since we have been already been the lead and providing the book keeping role. Also since an organization can only have one Trillium grant this would not tie the hands for the next three years of Jane Finch Family and Community Centre or PEACH, the two other community based organizations. In the proposal we will be asking for an administration recovery (probably around 10% of the budget). My time as well as other workers on the project will be considered donations in kind toward the budget.

I hope to bring an executive summary and a draft budget to our meeting on the Oct. 7th. I will be sharing the intent and process with my steering committee on the 2nd. The steering committee has been aware all along about our role with this project and in fact several of the resident members on my steering committee are also members of the learning centre Advisory Committee. The draft proposal will be coming to the program committee of the Learning Centre and then to the advisory committee on Oct. 20th. The deadline for submission is Oct 30th.

Eventually, if agreed to proceed what I need from the commission, as governing body is,

1. For one of you to sign the final application,

South West Presbytery – October 7, 2009 2009/2010 – 47

2. A list of the commission members including positions, telephone numbers, email addresses and occupations, 3. A letter from one of you describing the role of the commission as the governing body for this Presbytery ministry. If you want I can take a stab at the first draft. What would be important to share is that with the recent restructuring of the Toronto Conference this ministry is still a presbytery ministry and under the oversight of the Community Ministries Commission. (I have a copy of the letter from the National Church dated 1998 stating that we are established as a ministry of the Presbytery pursuant to the United Church Act of 1925 as well as the document from Revenue Canada granting our charitable status in 1999 and will attach these to the final proposal).

Barry

South West Presbytery – October 7, 2009 2009/2010 – 48 APPENDIX C

Firgrove Learning Centre OTF Proposal Budget Budget 1 OTF Budget Request Expenses Year 1 Year 2 Year 3 OTF In- OTF In- kind OTF In- kind Budget kind Budget Budget Request Request Request Salaries -1 FT Coordinator 35 43,407 44,275 45,160 hours/week @ $23.85/hour x 52 weeks with 2% pay rise in Year 2 & 3

7,813 7,969 8,129 Benefits@ 18% Salaries - Manager 4 hours/monthly @ 1,920 1,920 1,920 $40/hour = 160 x12 months = $1400

Sub -Total 51,220 1,920 52,244 1,920 53,289 1920 Staff Travel 200 200 200 Staff Training 500 500 500 Program costs to incl. transportation, 8,000 1,800 8,250 1,800 8,511 1,800 promotion, childcare, refreshment, honorariums, training Office supplies and equipment 2000 1000 2000 2000 Rent /Utilities /Cleaning 24,000 24,000 24,000 Advisory Committee Planning Retreat 2,000 2,000 2,000 Evaluation 2,000 Admin Recovery @ 10% including 7100 7200 7500 bookkeeping, telephone, internet, audit, etc Total 71,020 28,720 72,394 27,720 75,000 27,720

South West Presbytery – October 14, 2009 2009/2010 – 49

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COORDINATING COUNCIL October 14, 2009 – 10:00 a.m. to 2:00 p.m. at Westminster United Church, Toronto

The regular meeting of the South West Presbytery Coordinating Council was called to order at 10:00 a.m. by the Chairperson, Glenn Smith. A quorum was present

ATTENDANCE Present: Ron Coughlin, Vila Fera, Lila Gilbart, Ross Leckie, Stephen Mabee, Sylvia Powers, Bryan Ransom, Glenn Smith, Lois Thompson, Irene Ty, Doug Varey, Stephen Wickett, Kate Young. Regrets: Michael Fraser, Martha Reynolds, Grant Williams, Karen Williams Visitors: Norm Dundas, Elaine Eve, Ken MacDonald.

CONSTITUTION In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the Coordinating Council of South West Presbytery to order to deal with such business as should properly come before it. JOYS AND CONCERNS People were asked to share their joys and concerns.

WORSHIP Irene Ty shared the good news story from the Thanksgiving Service at Northminster United Church. A refugee family that was sponsored by the church 30 years ago, came back to thank the congregation. She then closed with reading Mark 10:35-45.

AGENDA MOTION Bryan Ransom / Lila Gilbart that the agenda for this meeting of the South West Presbytery Coordinating Council be adopted as printed CARRIED

CORRESPONDING MEMBERS MOTION Kate Young / Stephen Mabee that all visitors be made corresponding members of this meeting of the South West Presbytery Coordinating Council. CARRIED

APPROVAL OF MINUTES MOTION Ron Coughlin / Ross Leckie that the minutes of the South West Presbytery Coordinating Council meeting of September 9, 2009 (pages 2009 - 8 to 14) and the minutes of the South West Presbytery Coordinating Council Conference Call of September 30, 2009

South West Presbytery – October 14, 2009 2009/2010 – 50

be adopted as printed. CARRIED

MOTION Ron Coughlin / Sylvia Powers that the minutes of the South West Presbytery meeting held September 19, 2009 be received for information. CARRIED

CORRESPONDENCE APPENDIX A MOTION Stephen Mabee / Kate Young that the list of correspondence received and sent for the period of July 1, 2009 to October 8, 2009 be received for information with the following additions; Request from Runnymede United Church for a Joint Needs Assessment; Request from Runnymede United Church for sabbatical leave: Rev. Linda Levin, Dec. 27, 2009 – March 27, 2010; Request from Rev. Susanne Vanderlugt for a change in pastoral relations May 31, 2010; Request from Kingsway-Lambton for a Joint Needs Assessment; Request from Rev. Doug MacKenzie for permission to retire, June 30, 2010; Request from Asbury-West United Church for a Joint Needs Assessment; and Request from Royal York Road for change in terms of call for Rev. Ian Manson. CARRIED

There was discussion as to who should get a copy of all correspondence: It was agreed that all correspondence should be directed to the secretary, with a copy to the appropriate chair and a copy to the administrative assistant.

If Elaine Eve receives something that needs to be acted on, she needs to share that with Irene Ty.

ORDER OF THE DAY Glenn Smith welcomed Elaine Eve, Administrative Assistant of South West Presbytery. The following issues and questions were put forward: • Toronto Conference office is in the process of archiving all the files from the previous nine presbyteries. Elaine Eve reiterated the importance of making sure all minutes are dated and, signed if needed. • It was agreed that from now on, the procedure we will follow is the following: a copy of the meeting minutes from all committees should be sent to Elaine Eve for proper record keeping and archiving. Commission minutes need to be signed. • Which circle is responsible for Mission and Service Fund? It was agreed that it should go to the Social Justice and World Affairs Committee. • Message from Rose Cambourne: Any invoices that are received need to be completely filled in: with complete address, etc. Elaine Eve will email the cheque requisition form to all chairs and co-chairs of committees. • Toronto Conference Executive Minutes: Do we want a copy distributed with our Presbytery minutes? It was agreed that we only needed the “highlights” page. Ron

South West Presbytery – October 14, 2009 2009/2010 – 51

Coughlin added that since he attends the Conference Executive meetings, he can also share with us what was discussed. • Do we want a South West Presbytery Directory? We request that Elaine Eve send by email a list of presbyters (in alphabetical order) to all presbyters. (name, address, phone number, email, status, pastoral charge). If individuals have trouble downloading or printing, they can request a hard copy from Elaine. Elaine will send an email to all pastoral charges asking for names and information about their lay representatives. • Website: what do we want? Conference has hired a new webmaster. The Toronto Conference website is ready. Each presbytery will have to tell the webmaster what we want. This issue will be discussed later in the meeting. • Communication: how do pastoral charges share information with presbytery? • Education and Students Files: It was agreed that E & S files be kept in the same way as Personnel files (in locked files in the South West Presbytery office). It was suggested that E & S and Elaine Eve work out how they will manage the filing system. • Lunch: Do we want to provide lunch at all Presbytery meetings? Yes, this was what we agreed upon for the whole year. The people who provide the refreshments and lunch will be paid, i.e. up to $10 per person. Individual presbyters will be asked to help defray the cost at each meeting. • Elaine Eve reported that she is still looking for a host church for November meeting. The February meeting will be at Humber Valley. The April meeting is tentatively scheduled to be at Riverside-Emery but the church is not accessible. The property team is developing a list of churches that are suitable for presbytery meetings.

DISCUSSION WITH KEN MACDONALD REGARDING HIS WORK IN THE PRESBYTERY Glenn Smith welcomed Ken MacDonald. Ken reported that things are going well. Half of his work is in program areas. There are some emergent issues coming regarding pastoral relations. St. Luke’s is looking into closing. He will have a meeting with North Star in Bramalea. He was part of a meeting at Northminster, to finish up their visioning work. Several ministers have come to him for pastoral support. A question was asked if he would come to regional gatherings of clergy, so he could get to know the clergy. Ken is open to attending these. A question was raised as to how Ken can work regionally with congregations. The Pastoral Oversight Committee is looking into this.

It was agreed that a small group be formed from the members of the Coordinating Council to provide support and be a liaison for Ken.

APPOINTMENT OF LIAISON PERSONS MOTION Ron Coughlin / Kate Young that Doug Varey and Stephen Mabee be appointed as liaison/support for Ken McDonald and with power to add a third person. CARRIED

Kate Young appreciates Ken’s leadership style with the Pastoral Relations Committee.

South West Presbytery – October 14, 2009 2009/2010 – 52

BUSINESS ARISING Vacant Position Conference Minister for Program and Public Witness Young Hee Yoon is no longer able to serve on this committee. The committee consists of Michael Shewburg, Michelle Robinson, Brian McIntosh and John Gilbart.

The position description has been circulated. The short listing is mid-November and interview dates will be at the end of November and will take place at Islington United Church.

We need a presbyter ideally who is a lay woman, and of ethnic minority background.

MOTION Ron Coughlin / Stephen Mabee that the Chair of South West Presbytery be given the power to appoint a member to the Search committee, taking in our concerns for balance. CARRIED

Dependent Care Assistance The Faith Formation Committee suggests that presbytery provide support to presbyters who need to provide care for dependents. They suggest giving a stipend and feel $25 is not adequate per person. They suggest $40 per dependent.

MOTION Bryan Ransom / Doug Varey that South West Presbytery provide dependent care assistance for Presbytery Meetings only up to the amount of $25 per family per meeting, to be submitted on the presbytery expense form. CARRIED

Norms for our Meetings APPENDIX B Doug Varey circulated a handout sheet and shared the content of “Mission and Governance suggestions for our life together as South West Presbytery, October 13, 2009”. Discussion followed. Glenn Smith noted that we need some guidelines on conflict of interest. A question was raised as to why the “norms” were needed. Ron Coughlin shared the background that this need was identified at the retreat in August. Doug Varey then agreed to do this work for the committee since he had attended General Council and could share the norms from there. It was suggested that confidentiality and conflict of interest be part of the guideline. If individuals have more feedback, please email these suggestions to Doug, who will continue to revise it. It was agreed that the final version be included in the handbook.

Doug was thanked for his work on this. Doug will make some additions and revisions to this version before the next meeting. It was suggested that this version be attached to today’s minutes. Action: Doug Varey will email this version to the secretary.

Developing a Communications Policy The Conference will be responsible for uploading to the Conference website only. For the most part the presbytery will be responsible for maintaining their portion of the website. It was suggested that we look into the website of Halton Presbytery, which is quite good.

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It was agreed that we need the following information in our website: • Where the churches are • Who the presbytery chairs and contact information are, what the committees are. • Links to United Church of Canada, Toronto Conference, etc. • Upcoming events in presbytery and in congregations (this will be deferred to the communications team)

There are currently two committees who want to put information up on the website.

MOTION Lilla Gilbart / Bryan Ransom that the South West Presbytery establish a communications team to develop a communications strategy and report to the Coordinating Council. CARRIED

MOTION Doug Varey / Bryan Ransom that the South West Presbytery Coordinating Council ask the Congregational Renewal and Community Development Committee to act as the key contact and to initiate the Communications Team. CARRIED

UPDATE ON THE FORMAL HEARING PANEL – SWP 2009-1 This committee’s mandate is to determine whether a formal hearing is needed. Members are Rev. Kate Young, Sylvia Powers, Rev. Don Laing (Chair). A secretary is needed.

MOTION Doug Varey / Stephen Mabee that Glenn Smith, Chair of the South West Presbytery Coordinating Council, be given power to appoint a secretary to the Formal Hearing Committee. CARRIED

MOTION Ross Leckie / Bryan Ransom that South West Presbytery set a budget of $500 be allotted to the Formal Hearing Committee. CARRIED

REPORTS FROM CIRCLES LEADERSHIP CIRCLE Nominations MOTION Ross Leckie / Ron Coughlin that this South West Presbytery Coordinating Council accept the following additions and changes to the Nominations report: Joanne Hedge (Intern) to Congregational Renewal & Community Development; Allan Baker removed from Education & Students and added to Social Justice and World Affairs; Lillian Perigoe to the Nominations Committee; Jong Bok Kim to the Toronto Conference Interview Committee; South West Presbytery – October 14, 2009 2009/2010 – 54

Linda Pennock removed from the Toronto Conference Interview Committee; Young Hee Yoon removed from the Search Committee for the half time Conference position for Program and Public Witness; and Doug McLeod be a corresponding member of the Property and Environment Commission CARRIED

Nominations Committee also wanted to let us know that, because of the nature of the Community Ministries Commission, very few members are presbyters. There could potentially be more members on this commission who are not presbyters and who are not United Church members.

Pastoral Relations Commission The change of location of the Presbytery Covenanting Service could not be avoided. It has been moved from Humbervale United Church to Runnymede United Church. Apologies were extended for any inconvenience. Kate Young still needs to find ushers for this service.

Education and Students Commission Sylvia Powers reported that the committee have had some interviews. At their next meeting, they will discuss the need to send an email to all presbyters asking for volunteers to sit on discernment committees.

PROGRAM CIRCLE Mission Support and Finance – Mission Support Grants APPENDIX C Norm Dundas spoke briefly about the four Mission Support Grant requests that have been received by the presbytery. .

Davenport-Perth Community Ministry Linda Pennock and Norm Dundas had a good meeting with Karen Williams at Davenport-Perth Community Ministry. They learned about an after school program for literacy and math. They are also working on a pilot project for a seniors program. They ran a day camp for 8 weeks of full day camps. They also have a voting education program. Community issues they are working on include: GO service to the airport which creates disturbance in the community. The amount being requested by Davenport-Perth is less than last year’s request.

Jane-Finch Community Ministry Jane-Finch Community Ministry: runs an afterschool program. Linda Pennock and Norm Dundas met with Barry Rieder who explained the various activities they are involved in: worked with a painters’ union to give backpacks full of school supplies to children; running a microcredit loan program; gave out 98 gifts during Eid to children in Firgrove. The amount being requested is less than last year’s request.

It was noted that there is a column for the Toronto West Presbytery Corporation which shows the amount the two community ministries are requesting.

South West Presbytery – October 14, 2009 2009/2010 – 55

MOTION Stephen Wickett / Ron Coughlin that the South West Presbytery Coordinating Council recommend to the Toronto Conference Mission Support Consultation that the Davenport-Perth Community Ministry be allotted $25,584 and that the Jane-Finch Community Ministry be allotted $30,000 in Mission Support Grants for 2010. CARRIED

York University Student Christian Movement Chaplaincy The United Church of Canada is the only national church that funds the Student Christian Movement. Norm Dundas and Linda Pennock met with Fred Morgan and Chris Miller of the Student Christian Movement.

MOTION Ross Leckie / Sylvia Powers that the South West Presbytery Coordinating Council recommend to the Toronto Conference Mission Support Consultation that the York University Student Christian Movement chaplaincy be allotted $8,000 in a Mission Support Grant for 2010. CARRIED

North Star United Church Last year, they requested $10,000. This year they are requesting $15,000.

MOTION Stephen Wickett / Kate Young that the South West Presbytery Coordinating Council recommend to the Toronto Conference Mission Support Consultation that North Star United Church be allotted a $15,000 in a Mission Support grant for 2010. CARRIED

Glenn Smith became aware that there were several different parties/groups that are funding North Star. Glenn has called a meeting for tomorrow and has invited several individuals to come to a meeting: Rev. Eleanor Scarlett, current minister, Rev. Norm Greene of North Bramalea United Church, Barry Rieder (co-chair of Congregational Renewal and Community Development), Michael Kooiman (member of the Board of Directors of Toronto United Church Council) and Ron Ewart (Associate Executive Director from Toronto United Church Council) and Lila Gilbart (co-chair of Pastoral Oversight), Linda Pennock (rep from Mission Support and Finance).

2010 DRAFT BUDGET Our presbytery has been allotted $30,000 for 2010 from Toronto Conference. The requests from committees total $19,000, the committee expense budget only allows for $12,000.

It was agreed that the Mission Support and Finance Committee produce 2 budgets, one showing how we would live within the $30,000 budget, and another one which honours the budget requests received, and showing how much the increase in assessment would be.

We would like in detail what the money is being used for also.

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Other questions: Can the $3000 honoraria line item be reduced. This seems much too large? Can special services be reduced from $2,000 to $1,000?

We would like this brought back to be discussed in a conference call of the Coordinating Council.

Action: Glenn Smith will email everyone about a date for this conference call meeting.

ENGAGEMENT CIRCLE No report.

WORSHIP THEME GROUP Bryan Ransom reported that the group had met yesterday. They talked about the feedback received from the last Presbytery meeting. The theme of connections will continue. Table talk time will be needed. People felt symbolism was important to them. The Worship Theme Group needs more time at the beginning of the meeting to help people become connected. They need 40-60 minutes at the beginning of the next meeting. They felt they needed a theological reflector at the end of the meeting, to help us understand and reflect on what we’ve done.

It’s important to know where the meeting will take place well in advance.

PLANNING PRESBYTERY MEETINGS: a) Evaluation of September 9, 2009 meeting • It went well overall. However, we need to make sure we honour the time given to each group or speaker. • We want to continue to have table groups.

b) Suitable locations for presbytery meeting (Michael Fraser) • This list is not yet available.

c) Meeting Agenda of November 21, 2009 • Budget of 2010 • Report from the 40th General Council commissioners • Conference Visitor: David Allen • Lunch • Afternoon: Business: minutes, team reports

We need to let Sparrow Lake Camp know that we’d like to invite them to the presbytery meeting in February 2010.

Action: Irene Ty will let them know.

NEXT MEETING OF THE COORDINATING COUNCIL The next regular meeting of the South West Presbytery Coordinating Council will be held on January 13, 2010 at Windermere United Church. Kate Young will lead worship.

Glenn Smith closed the meeting with a blessing.

The meeting adjourned at 3:30 p.m.

South West Presbytery – October 14, 2009 2009/2010 – 57

Glenn Smith, Chairperson Irene Ty, Secretary

SCHEDULE OF COORDINATING COUNCIL MEETINGS

Dates Location Worship

January 13, 2010 Windermere United Church Kate Young

March 10, 2010 St. Andrew’s, Georgetown Ross Leckie

May 12, 2010 St. Paul’s, Long Branch Sylvia Powers

South West Presbytery – October 14, 2009 2009/2010 – 58 APPENDIX A

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

Presbytery Correspondence – July 1 – October 9, 2009

RECEIVED MINUTES • Dufferin and Peel Presbytery minutes June 17, 2009 (pages 08/09 – 51 to 08/09 – 55) • Toronto West Executive minutes June 2, 2009 (pages 2009 – 81 to 2009 – 86) • Toronto West Presbytery minutes June 16, 2009 (pages 2009 – 87 to 2009 – 94)

GENERAL COUNCIL • The General Insurance Plan for The United Church of Canada Change of Broker of Record: From Willis Canada Inc. to Hub International Limited • Residential Schools Update – July 2009 • Remit 1 Election of lay Representatives to Presbytery • Remit 2 “Appointed”, “Chosen”, “Elected”, “Selected” • August Infopac • New Moderator Passionate About Creation • The United Church of Canada Responds to Recent Media Coverage • Copy of letter sent to Chair of Official Board/Church Council regarding Pastoral Charge Payroll Service and list of those in South West Presbytery who are not yet participating.

TORONTO CONFERENCE • Notes taken at the gathering of Presbytery Chairs and Secretaries with Conference president and executive secretary – July 9, 2009 • Letter from president Rev. Carol Gierak regarding recommendations adopted by the Conference Executive in relation to “Clustering for Creativity” • Position Available: Conference Minister for Program and Public Witness, South West Presbytery • Letter from president Rev. Carol Gierak regarding the 2010 Annual General Meeting and the values to be upheld

COORDINATING COUNCIL • RE: Revenue Generation Funds for 2009 - from Jody Maltby Program Minister for Living Waters Presbytery • Request for a formal hearing • Availability of Conference visitors • Email from Rev. Maureen MacLeod-Oliver regarding possible communication tool • Comments on September 19, 2009 presbytery meeting from John & Sylvia Hamilton • Request for agenda time at November 21, 2009 meeting from:

South West Presbytery – October 14, 2009 2009/2010 – 59

1) 40th General Council Commissioners – 30 minutes 2) Sparrow Lake Camp – 30 minutes

SENT

• Notice from Property & Environment group to pastoral charges regarding pandemic cleaning during the upcoming flu season • South West Presbytery responses to Remit #1 and Remit #2 as authorized by the 40th General Council, 2009 • Letters regarding motions made by the Pastoral Relations Commission • Letters regarding motions made September 19, 2009 • Invitation to attend “Projection Technology in Worship” at Riverside-Emery United Church • Invitation to pastoral charges to attend presbytery sponsored Christina Ora presentation at Bloordale United Church • Email to SWP pastoral charge’s Outreach/Mission/Social Justice Committees from Social Justice and World Affairs • Email to Pastoral Relations and Pastoral Oversight regarding pastoral charges not yet participating in Payroll Service • Letters to ministers and pastoral charges participating in the covenanting service on October 18, 2009

South West Presbytery – October 14, 2009 2009/2010 – 60 APPENDIX B

November 2009

(Draft) Mission and Governance Suggestions for Our Life Together as South West Presbytery

Six Key Functions of the Presbytery In general, church governing bodies should be guided by these six key roles: 1. Establish and define the mandate and responsibilities of the governing body; 2. Undertake strategic planning for the organization related to the mandate; 3. Identify risks and manage same; 4. Administer efficiently; 5. Plan for succession, and 6. Communicate with members effectively.

Seven Dimension of the Management Role of Presbytery Seven dimensions of the management role of governing bodies such as the Presbytery: 1. Understand a. The mandate of the court, b. The context within which the court is operating, c. The interests, attitudes and perspectives, d. The needs and requirements of members of the court, pastoral charges, mission units, Conference and General Council; 2. Determine what must be done: a court of the church and its members require a purpose and a vision; broad goals and specific objectives should be established; 3. Decide how to accomplish the court’s goals and objectives; 4. Create the capacity to fulfill the court’s mandate; 5. Ensure that what the court decides to do is actually accomplished: too often there is a gap between aspiration and achievement; 6. Ensure that what is done and how it is done meet Manual, legal and other requirements, and 7. Report to members what has been achieved.

Two Expressions of Holy Manners Holy Manners form the basis of a covenant based on our being in relationship with one another in the name of the Church, in the name of Jesus, the Christ, and in the name of all that is “holy.”

A. This Holy Manners statement was repeated and reflected upon daily at GC 40:

As we move into our meeting time together, in Christian love for one another, we commit to: • Invite the Spirit into our worship and business; • Listen to others with our whole selves: our physical senses, intuition, imagination, and intellect; • Speak for ourselves in the spirit of truth and gentleness, avoiding unhelpful generalizations and racial stereotypes;

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• Not interrupt when others are speaking; • Be mindful of language that is not inclusive; • Affirm the deep wisdom of silence and pause, as necessary, to ponder what others have said; • Seek to understand rather than win arguments and assume best intentions; • Hold our beliefs and opinions lightly yet thoughtfully and with sincerity; • Hold one another in prayer and • Pray that the meeting and its results may foster Christian faith and practice.

B. This understanding of Holy Manners was included in the GC 40 materials received by commissioners.

In the church we need to operate on the basis of Holy Manners which can be described as follows. We will: . Keep God at the centre of everything we do; . Separate people from problems; . Allow for full and equitable participation; . Listen carefully without interruption; . Welcome the conflict of ideas but not conflict between people, and . Honour the decisions of the court and its constituent bodies.

“Holy Manners” may be new terminology but it is not a new idea. Here are some quotes from The United Church Manual:

. Members of any Court should at all times . . . conduct themselves with dignity, fairness, and understanding. The prime concern should be the good order and welfare of the church. (Rules of Debate and Order, p. 258) . The Manual is intended to be used within the context of Christian community. When we use The Manual carefully and respectfully, our pastoral care for one another is enhanced. Realizing its full value requires not only knowledge of its provisions but also an undertaking that its provisions be applied with thoughtfulness and good will. (“How to Use The Manual”, p. 6) . The Manual . . . safeguards its members. It protects the minority, and provides the means by which any member may express convictions and seek justice, from the Congregation through to the General Council. (“Introduction”, p. 3) . When . . . conflicts go unresolved, the body suffers wounds. The longer the body so suffers, the deeper the wounds go; at the same time, energy is distracted from the calling to be in mission. (065) ( a) . Compassionate love is the true test of qualities such as forgiveness, wholeness, and humility. Equally important is the imperative of justice, which, as a measure of faithfulness, must not only be done but also be seen to be done. (b) . . . . those engaged in formal appeals or grievance procedures within the United Church should never lose sight of the fact that, individually and collectively, all are accountable to and under the overall authority of Jesus Christ. (e)

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. Church structures should be designed to liberate and to enable the people of God to exercise their ministry in building up the body of Christ through worship, reconciliation, evangelism and outreach, service, and the seeking of justice. (p. 103)

Confidentiality Guidelines “Confidential” 1. Conversation carried out or revealed in the expectation that anything done or revealed will be kept private; 2. Conversation is not available to everyone outside the meeting because it is relationally or legally sensitive or concerns matters that can do harm to the court or constituent members of the court; it may be made available to others not at the meeting by the decision of the meeting; 3. Conversation related to somebody's personal or private matters. (Adapted from the electronic Encarta Dictionary definition) • Each of us is called to use our wisdom, experience and common sense in choosing what to say, what to share, what to communicate in every situation; we are called to practice confidentiality personally and in our daily lives; • Confidentiality is a practice and a discipline that requires personal integrity and a commitment to the purpose and function of the group, committee or meeting and its members; it makes more sense to talk about “confidentiality” when the people in the room have gotten to know one another; • The call for “confidentiality” is a serious one and should be done thoughtfully, e.g. is the meeting justified or mandated to discuss the topic, matter or person in question? • The chair or a member at any meeting may ask that the rules of confidentiality pertain to all the work of the meeting or to a specific topic or matter; • At that point, the meeting must decide by vote or consensus whether it will adopt the rule of confidentiality and, if so, for what items on the agenda or topics; • In a meeting with non-members in attendance, when confidentiality is called for and agreed to, the meeting goes “in camera” and non-members leave the room; • Confidentiality is difficult in situations of conflict and social and interpersonal tension and this should be understood and discussed if confidentiality is called for; • “Confidentiality” should be used carefully, selectively and as seldom as possible in order that meetings and the life of the court may be perceived to be “open and above board.”

Conflict of Interest Conflict of interest rules relate particularly to membership-based committees as opposed to general meetings, meetings open to the public.

A member of a committee or meeting has an obligation to declare a “conflict of interest” if the member, someone related to the member or the organization the member represents stands to benefit through information received or actions taken by the meeting.

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When the “conflict of interest” is declared, the committee must decide if this is a legitimate conflict of interest. This decision should be err on the side of accepting the member’s declaration. Then the committee and the member must decide: • Is it sufficient for the member to withdraw from the table and o not vote or o not speak and not vote on the matter in question? or • Must the member leave the meeting room to ensure confidentiality?

A Prayer of Confession from the “Reconcile and Make New” portion of Celebrating God’s Presence Let us confess together. Merciful God, you call us to be your church, but we confess we find it hard to respond. Seeking justice and resisting evil are not always priorities. Often we are not aware of your presence, and do not celebrate it. While we speak of living with respect in creation, we are often unwilling to live accordingly. Loving and serving others is always more complicated than we expect. We are not sure that our lives proclaim the power of Jesus, as our judge and our hope. (silent reflection)

Forgive us, O God, you who give us so much through the love of this community, Help us to be the kind of church you intend, a sign of your kingdom in the world. Amen.

Some material in this Mission and Governance draft statement has been adapted from GC 40 documents. The changes from the original documentation are the responsibility of the undersigned.

Douglas Varey Westminster United Church 69 William Street, Weston, ON M9N 2G6 416 241-3261 * [email protected]

South West Presbytery – October 14, 2009 2009/2010 – 64 APPENDIX C

2010 Toronto Conference Mission Support Funding

Received from General Council 437,522 Allocated for chaplaincies (20%) 87,504 350,018

2010 Revised 2010 TC TC 2010 SWP SWP APPLICANT Request Grant Shorfall Request Request Davenport-Perth Community Ministry $25,584 76,572 $76,572 Jane-Finch Community Ministry 30,000 78,885 78,885 North Star United Church 15,000 York Univ. SCM Chaplaincy 8,000

$78,584 $0 $0 155,457 $155,457

Presented to Coordinating Council Oct. 09

South West Presbytery – October 19, 2009 2009/2010 – 65

THE UNITED CHRUCH OF CANADA * SOUTH WEST PRESBYTERY

EDUCATION AND STUDENTS COMMISSION October 19, 2009

Present: Jong Bok Kim, Sylvia Powers (Co-Chair), Young-Joon Rhee, Kelly Thompson, Grant Williams (Co-Chair), Linda Wheler

Regrets: Mark Aitchison, Cindy Cooper, Lutia Lausane, Leanna Ringler

CANDIDATES FOR ACTION * Ahn, Rev Samuel – to be interviewed by Conference Interview Board on November 18, 2009

* Bacon, Jeffery – Jong Bok Kim and Linda Wheler have completed 3 meetings

* Bourgeois, Cindy – has completed Internship at First United in Ottawa

* Cowan, Sue – submitted final integrative paper in October 2009

* DiMarco, Liane – she has withdrawn from candidacy

* Gilmour, Alexa - became Candidate in June 2009; January 2010 Internship application needs to be initiated. It is too late to go through general internship application. The Education and Students Commission felt that Kingsway-Lambton United Church was not a suitable learning site for Alexa because Kingsway-Lambton is her church home. If continuing self designed process then she should consider St. Andrews United Church. Linda Wheler will phone and discuss the options with Alexa.

* Grady, Ted – in second year at Emmanuel College, working at Humbercrest United Church

* Heinrichs, Svinda - beginning combined Internship at Lefroy United Church and Davenport- Perth Community Ministry; Supervisor is Andrea Wheaton (Designated Lay Minister at Collier Street United Church) – Sheila Murray did initial site visit. Education and Students Commission felt that Svinda needed to follow recommended procedure and complete an integrative piece after she completes her internship and before ordination

MOTION Jong Bok Kim / Kelly Thompson that the Education and Students Commission recommends that Svinda Heinrichs needs to follow the recommended process and complete an integrative course following her internship, and any other course required for the testamur. CARRIED

* Jenkinson, Sandra – to be interviewed by Conference Interview Board on November 18, 2009

* Johanson, Richard – preparing for Conference Interview Board interview. The Commission recommends that Ritch get experience outside of Norval United Church * Kinsey, Michael - from Royal York Road United Church, ready to begin discernment, with Kelly Thompson and Young-Joon Rhee

* Machoko, Colis – Admittand –moved out of province

South West Presbytery – October 19, 2009 2009/2010 – 66

* McClelland, Carman – Designated Lay Minister inquirer needs two people to begin discernment

* McLeod, Doug – retuning to The United Church of Canada from Free Methodist; has been cleared by Conference Interview Board; is searching for an Appointment; will be introduced at Full Court of Presbytery

* McNeil, John Thomas – Inquirer from Newtonbrook United Church awaiting discernment, Sylvia Powers and an Ordained Minister will begin once the Ordained Minister is named

* Perigoe, Rae – after his June meeting with Education and Students Rae was to contact Fred Graham and Joan Wyatt re final papers before September 1 internship. Rae left phone message with Fred at 4:50 p.m. on August 31, 2009. Rae has been difficult to contact. In last conversation with Grant Williams, Rae said he was unsure if ministry was his calling. Rae has taken no initiative to solve the conflict with Emmanuel College. He has not taken any initiative in contacting the Education and Students Commission regarding his internship

MOTION Jong Bok Kim / Sylvia Powers that the Education and Student Commission of South West Presbytery recommend that due to Rae Perigoe’s lack of commitment to the candidacy process Rae Perigoe’s candidacy be discontinued. CARRIED

* Roberts, Margaret – Admittand in 2nd year from Guyana; met with Advisory committee October 19, 2009. She is taking one online course at this time.

* So, Daniel – Designated Lay Minister at High Park Korean United Church; Appointment *

* Taylor, Michael – at Emmanuel College currently in second year

* Toy, Randy – discernment to begin October 22, 2009

* Wickett, Stephen – Grant Williams to write a letter to Stephen re designation - new discernment required

* Williams, Karen – internship complete

* Wilson, Lynn – a new Candidate from Norval United Church

* Yoon, Hyung Bok – Determined that he is in a designated ethnic ministry so no need to admit to The United Church of Canada therefore he is no longer our responsibility

Our next meeting - Annual Interviews - November 2, 2009 at Islington United Church

Grant Williams Sylvia Powers Co-Chair Acting Secretary

South West Presbytery – October 20, 2009 2009/2010 – 67

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PASTORAL RELATIONS COMMISSION MEETING October 20, 2009 at 1:00 p.m. at Humber Valley United Church

Present: Bob Bingham, Gail Hamblin, John Hamilton, John Kim, Shawn Lucas, Robin Pilkey, Bob Raymont, Deanna Wilson, Kate Young

Regrets: Gordon Conquergood, Ian Manson

Opening Devotion Kate Young led in a prayer taken from the covenanting service this past week.

The chair noted that quorum was present.

APPROVAL OF MINUTES OF SEPTEMBER 15, 2009 MOTION Shawn Lucas / Robin Pilkey that the South West Presbytery Pastoral Relations Commission accept the minutes of September 15, 2009 meeting as circulated. CARRIED

CORRESPONDENCE  Abiel Khalema regarding Rev. Hyung-Bok Yoon  Runnymede United Church - Joint Needs Assessment request  Runnymede United Church - Sabbatical request for Rev. Linda Levin  Humbercrest United Church - change in pastoral relations Suzanne VanderLugt  Humbercrest United Church - request for Joint Needs Assessment  Kingsway Lambton United Church - request for Joint Needs Assessment  Asbury-West United Church - request of Rev. Doug MacKenzie to retire  Asbury West United Church - request for Joint Needs Assessment  St. Paul’s United Church (Long Branch) – request for a Pastoral Charge Supervisor  John Perigoe regarding: St. Paul’s United Church (Long Branch)  Royal York Road United Church - change in terms of call for the Rev. Ian Manson  Humber Valley United Church - request for Joint Needs Assessment

MOTION Bob Bingham / John Hamilton that the South West Presbytery Pastoral Relations Commission receive the list of correspondence as listed above. CARRIED

TRANSFER OF REV. PAUL WILSON MOTION Robin Pilkey / John Kim that the South West Presbytery Pastoral Relations Commission accede to the request for a transfer from Rev. Paul Wilson, Ordained Minister in another church appointment, effective October 20, 2009 from Toronto Southeast Presbytery to South West Presbytery both within Toronto Conference. South West Presbytery – October 20, 2009 2009/2010 – 68

Abstention Deanna Wilson CARRIED

It was noted that Kate Young has not seen a copy of a current police records check but assumes that all documentation for each motion is in order.

TRANSFER OF REV. HEATHER BRANCH MOTION Robin Pilkey / John Kim that the South West Presbytery Pastoral Relations Commission accede to the request for a transfer of Rev. Heather Branch, Ordained Minister, without an appointment, effective October 20, 2009 from Toronto Southeast Presbytery to South West Presbytery both within Toronto Conference. CARRIED

TRANSFER OF REV. ROBERT SCHWAB MOTION Robin Pilkey / John Kim that the South West Presbytery Pastoral Relations Commission accede to the request for a transfer of Rev. Robert Schwab, retired Ordained Minister, effective October 20, 2009 from River Bend Presbytery in Saskatchewan Conference to South West Presbytery in Toronto Conference. CARRIED

TRANSFER OF REV. MAKI FUSHII MOTION Robin Pilkey / John Kim that the South West Presbytery Pastoral Relations Commission accede to the request for a transfer of Rev. Maki Fushii, Ordained Minister in an Other Church Appointment, effective October 20, 2009 from Vancouver South Presbytery in British Columbia Conference to South West Presbytery in Toronto Conference. CARRIED

TRANSFER OF REV. DONALD LAING MOTION Robin Pilkey / John Kim that the South West Presbytery Pastoral Relations Commission accede to the request for a transfer of Rev. Donald Laing, retired Ordained Minister, effective October 20, 2009 from Chinook Presbytery in Saskatchewan Conference to South West Presbytery in Toronto Conference. CARRIED

APPOINTMENT AND TRANSFER OF REV. EIKO HOSAKA MOTION Robin Pilkey / John Kim that the South West Presbytery Pastoral Relations Commission accede to the request of Toronto Japanese United Church and approve the appointment of Rev. Eiko Hosaka, United Supply, part-time at 20 hours per week, beginning October 1, 2009 to January 31, 2010 with the following terms for Category E: salary $18,972.92 per month, housing allowance $12,999.96 per annum, financial support for studies $720 per annum, other $780 per annum and all other terms according to The Manual and,

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that the South West Presbytery Pastoral Relations Commission request that Rev. Eiko Hosaka be transferred from Living Waters Presbytery to South West Presbytery, both within Toronto Conference, effective October 1, 2009. CARRIED

RETAINED ON THE ROLL – REV. JOSEPH SMILEY MOTION Robin Pilkey / John Kim that the South West Presbytery Pastoral Relations Commission recommend Rev. Joe Smiley, member of the Order of Ministry to be Retained on the Roll of Presbytery in search of a call/appointment for the pastoral years July 1, 2008 to June 30, 2009 and from July 1, 2009 to June 30, 2010. CARRIED

In future it was noted that the commission would like to see the application forms so that we can properly discern the basis for the request.

RETAINED ON THE ROLL – REV. LLOYD PAUL MOTION Robin Pilkey / John Kim that the South West Presbytery Pastoral Relations Commission accede to the request of Rev. Lloyd Paul, member of the Order of Ministry, in another church appointment to be Retained on the Roll of Presbytery for one year October 1, 2009 to October 1, 2010. CARRIED

SABBATICAL LEAVE - REV. LINDA LEVIN MOTION Bob Bingham / John Kim that the South West Presbytery Pastoral Relations Commission receive for information the Sabbatical Leave for the Reverend Linda Levin from December 27, 2009 to March 27, 2010. CARRIED Abstention: Robin Pilkey was out of the room during this discussion and did not vote on this motion.

REQUEST FOR JOINT NEEDS ASSESSMENT - RUNNYMEDE UNITED CHURCH MOTION John Hamilton / John Kim that the South West Presbytery Pastoral Relations Commission accede to the request of Runnymede United Church to begin a Joint Needs Assessment and that Bob Bingham and Rev. Ian Manson be appointed as presbytery representatives. CARRIED Abstention: Robin Pilkey was out of the room during this discussion and did not vote on this motion.

REQUEST TO RETIRE - REV. DOUGLAS MCKENZIE MOTION Bob Raymont / Deanna Wilson that the South West Presbytery Pastoral Relations Commission accede to the request of the Reverend Douglas McKenzie to retire as of June 30, 2010. CARRIED

South West Presbytery – October 20, 2009 2009/2010 – 70

REQUEST FOR JOINT NEEDS ASSESSMENT - ASBURY AND WEST UNITED CHURCH MOTION Gail Hamblin / John Hamilton that the South West Presbytery Pastoral Relations Commission accede to the request of Ashbury and West United Church to begin a Joint Needs Assessment and that Rev. Bob Raymont and a lay representative to be named later be appointed as presbytery representatives. CARRIED

REQUEST FOR CHANGE IN PASTORAL RELATIONS - REV. SUSANNE VANDERLUGT MOTION Bob Raymont / Gail Hamblin that the South West Presbytery Pastoral Relations Commission accede to the request of the Reverend Dr. Susanne VanderLugt for a change in Pastoral Relations May 31, 2010. CARRIED

REQUEST FOR JOINT NEEDS ASSESSMENT - HUMBERCREST UNITED CHURCH MOTION Robin Pilkey / Bob Bingham that the South West Presbytery Pastoral Relations Commission accede to the request of Humbercrest United Church and begin a Joint Needs Assessment and that Gail Hamblin and Rev. Deanna Wilson be appointed as presbytery representatives. CARRIED

REQUEST FOR PASTORAL CHARGE SUPERVISOR - ST. PAUL’S UNITED CHURCH (LONG BRANCH) MOTION Robin Pilkey / John Kim that the South West Presbytery Pastoral Relations Commission name John Hamilton and the Reverend Sylvia Hamilton (DM) as pastoral charge supervisors of St. Paul’s United Church, Long Branch. CARRIED

EXIT INTERVIEW FROM ST. PAUL’S UNITED CHURCH – REV. JOHN PERIGOE MOTION Bob Raymont / Bob Bingham that the South West Presbytery Pastoral Relations Commission name Rev. Shawn Lucas and Robin Pilkey to conduct an exit interview with Rev. John Perigoe since he has now left St. Paul’s United Church. CARRIED

REQUEST FOR CHANGED IN TERMS OF CALL - REV. IAN MANSON MOTION Bob Raymont / John Hamilton that the South West Presbytery Pastoral Relations Commission accede to the request of Royal York Road United Church and change the terms of call for the Reverend Ian Manson beginning January 1, 2010 with the following terms: Part-time 32 hours per week. Salary of $38,403.20 per annum; Housing Allowance of $24,243.00 per annum;

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Financial Support for Books and Study $1,000.00 per annum and all other terms of The Manual and;

that the South West Presbytery Pastoral Relations Commission receive a copy of the revised job descriptions be forwarded to the Pastoral Relations Commission. CARRIED Abstention Bob Bingham was not present in the room during this discussion, nor did he vote on the motion.

REQUEST FOR JOINT NEEDS ASSESSMENT – KINGSWAY-LAMBTON UNITED CHURCH MOTION John Hamilton / Gail Hamblin that the South West Presbytery Pastoral Relations Commission accedes to the request of Kingsway-Lambton United Church and begin a Joint Needs Assessment and that Rev. Susan VanderLugt and John Shepherd continue as presbytery representatives. CARRIED Abstention Deanna Wilson was out of the room for this discussion and did not vote on the motion.

REQUEST FOR JOINT NEEDS ASSESSMENT -HUMBER VALLEY UNITED CHURCH MOTION Bob Bingham / Deanna Wilson that South West Presbytery Pastoral Relations Commission accedes to the request of Humber Valley United Church and begin a Joint Needs Assessment and that Rev. Sylvia Hamilton and John Hamilton be appointed as presbytery representatives. CARRIED Abstention Gail Hamlin was out of the room for this discussion and did not vote on the motion.

PRESBYTERY WIDE COVENANTING SERVICE: EVALUATION Kate Young led a discussion about the covenanting service. Humbervale United Church was not available for the service and an alternate church was found. Kate Young suggested that responsibility for the bulk of organization and detail work for the service be passed onto another body within presbytery, if we continue with one service. Kate Young will write a letter to each of the churches represented and ask for their feedback for the covenanting service. Also Kate Young will send flowers from the Commission to Runnymede United Church who hosted the service. It was suggested that we begin the discussion for the next covenanting service in March or April 2010 at the latest.

Kate Young also had to engage an organist for the service, and an honorarium was to be provided. An honorarium was set for the guest preacher at a previous meeting. The cost of the covenanting honorarium needed to be increased due to the fee for the organist.

MOTION Robin Pilkey / John Kim that the South West Presbytery Pastoral Relations Commission authorize payment of the honorarium to the organist for $150.00 and the presiding minister $200.00, for the covenanting service. CARRIED South West Presbytery – October 20, 2009 2009/2010 – 72

BUDGET REQUEST-2009 AND 2010-APPROVAL Kate Young reported that our budget request of $1,500.00 was approved at the Leadership Circle for the remainder of this year and that our request for $3,000.00 for 2010 is pending approval.

CONGREGATIONAL UPDATES  Heart Lake Church Rev. Ron Coughlin has begun the Supply Ministry there. The presbytery representatives on the Joint Search Committee are Rev. Jamie Holton and Rev. Maureen McLeod - Oliver.  North Star United Church A meeting had been called by Rev. Glenn Smith, Chair of Presbytery to clarify all interests at this church. It was again noted that Reverend Eleanor Scarlett is due to finish her appointment at the end of June 2010.  Norval United Church They have two search committees at present and Kate Young has requested a copy of the Joint Needs Assessment. The presbytery representative on the Joint Search Committee is Grant Kerr.  Runnymede United Church There was no new information to add.  St. Paul’s United Church (Long Branch) They have only had one meeting and there was concern that the Needs Assessment process is moving slowly.  Toronto Japanese United Church The commission is requesting representatives from this congregation to attend our next meeting to report on their Joint Needs Assessment. Robin Pilkey and Allan Baker are the Presbytery representatives.  Westway United Church Rev. Ron Coughlin sent an update to Kate Young and it seems that they are progressing in their Joint Needs Assessment work. Rev. Ron Coughlin and Paul Cook are the Presbytery representatives.

OTHER BUSINESS It was suggested that we co-host, along with Pastoral Oversight a workshop for Ministry and Personnel committees to assist in training. Our staff person Ken MacDonald will be able to help conduct this workshop.

CLOSING PRAYER We closed with the Lord’s Prayer.

NEXT MEETING DATE Tuesday November 17, 2009 at 1 p.m. at Humber Valley United Church

ADJOURNMENT MOTION Gail Hamblin

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that the South West Presbytery Pastoral Relations Commission adjourned this meeting at 3:24 p.m.

Reverend Kate Young Reverend Shawn Lucas Chairperson Secretary

South West Presbytery – November 2, 2009 2009/2010 – 74

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

EDUCATION AND STUDENTS COMMISSION November 2, 2009 Interview Day at Islington UC

Present: Grant Williams, Chair; Mark Aitcheson, Cindy Cooper, Jong Bok Kim, Sylvia Powers, Young-Joon Rhee, Kelly Thomson, Linda Wheler

STUDENTS INTERVIEWED Sue Cowan: Interviewed by Young-Joon Rhee, Linda Wheler, Kelly Thomson (Candidacy DLM) Ted Grady: Interviewed by Jong Bok-Kim, Cindy Cooper, Sylvia Powers (Candidacy Ordination) Doug McLeod: Interviewed by Grant Williams, Mark Aitcheson (Admission) Cindy Bourgeois: Interviewed by Jong Bok-Kim, Cindy Cooper, Sylvia Powers (Candidacy) Michael Taylor: Interviewed by Young-Joon Rhee, Linda Wheler, Kelly Thomson (Candidacy Ordination) Margaret Roberts: Interviewed by Grant Williams, Mark Aitcheson (Admission) Ritch Johanson: Interviewed by Jong Bok-Kim, Cindy Cooper, Sylvia Powers (Candidacy DLM) Lynne Wilson: Interviewed by Grant Williams, Mark Aitcheson (Candidacy Ordination) Karen Williams: Interviewed by Young-Joon Rhee, Linda Wheler, Kelly Thomson (Candidacy Supply Ordination) Danny Wright: Not present for interview

MOTION Grant Williams / Sylvia Powers that the Education and Students Commission of South West Presbytery approve the minutes of the meeting on October 20, 2009 CARRIED

MOTION Mark Aitcheson / Young Joon Rhee that the Education and Students Commission of the South West Presbytery approve that Doug McLeod continue as an Candidate in the Admissions process. CARRIED

Follow up items: Grant Williams will follow up with General council about required courses for admission.

MOTION Cindy Cooper / Jong Bok Kim that the Education and Students Commission of the South West Presbytery approve that Ted Grady continue as a Candidate in the Ordination process. CARRIED

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Follow-up items: Ted Grady is to submit application for Internship placement for Sept 2010.

MOTION Linda Wheler / Sylvia Powers that the Education and Students Commission of the South West Presbytery approve that Sue Cowan continue as a Candidate in the process of being recognized as a Designated Lay Minister to the Toronto Conference Interview Committee, with the condition of working with a theological reflection mentor (Ron Coughlin) CARRIED

Follow-up items: Grant Williams will contact Ron about being a Mentor and let Sue know the result. Grant Williams will write the Summary Report and send it into Toronto Conference.

MOTION Mark Aitcheson / Jong Bok Kim that the Education and Students Commission of the South West Presbytery approve that Margaret Roberts continue as a Candidate in the Admissions process.

MOTION Young-Joon Rhee / Linda Wheler that the Education and Students Commission of the South West Presbytery approve that Michael Taylor continue as a Candidate in the Ordination process with the ongoing condition that he complete a Clinical Pastoral Education unit before Ordination. CARRIED

MOTION Cindy Cooper / Sylvia Powers that the Education and Students Commission of the South West Presbytery approve that Cindy Bourgeois continue as a Candidate in the Ordination process and that she is ready to go to the Toronto Conference Interview Committee for final interviews for Ordination. CARRIED

Follow-up items: Grant Williams will send in to Toronto Conference Cindy’s application for Ordination. Sylvia Powers will write the Summary Report.

MOTION Cindy Cooper / John Bok Kim that the Education and Students Commission of the South West Presbytery approve that Ritch Johanson continue as a Candidate in the process of recognition for Designated Lay Ministry. CARRIED

Follow-up items: Commission discussed his call to pastoral care in wider United Church setting his home congregation. Ritch has been told he can not be placed with Norval United.

MOTION Young-Joon Rhee / Kelly Thomson

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that the Education and Students Commission of the South West Presbytery approve that Karen Williams continue as Candidate Supply in the process for Ordination. CARRIED

Follow-up items: We have yet to receive her Self Assessment form. Grant Williams will look into this and also see what courses Karen will need to take prior to Ordination in 2011.

MOTION Mark Aitcheson / Sylvia Powers that the Education and Students Commission of the South West Presbytery approve that Lynne Wilson continue as a Candidate in the Ordination process. CARRIED

Follow-up items: Lynne is to submit application for Internship in Sept 2010.

NEXT MEETING January 12, 2010 St. Andrew’s United Church

Grant Williams Chair Acting Secretary

South West Presbytery – November 5, 2009 2009/2010 – 77

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PROPERTY AND ENVIRONMENT COMMISSION November 5, 2009 7 p.m. at Forest Hill United Church

Present: Doug McLeod, James Lepard, Michael Kooiman, Paul Cook, Stephen Fetter, Michael Fraser, Don MacInnes, Ron Ross Regrets: Stephen Lee

WELCOME Michael Fraser welcomed the Commission members and constituted the meeting. The Opening Prayer was offered by Stephen Fetter

APPOINTMENT OF A RECORDING SECRETARY

The Commission AGREED that Stephen Fetter will be our recording secretary

INTRODUCTIONS What gifts/experiences are you offering to this new commission? • Don MacInnes is the only person present who was on a property committee of a previous presbytery (Toronto West) In TW this was handled by the Finance and Admin Committee • Don MacInnes has spent some considerable time over the past year “trying to give away a cemetery” • Don MacInnes, and Michael Fraser are actively involved in a congregational Property Committee • Michael Fraser has some experience in maintaining buildings – property and facility management; • Ron Ross has helped with church maintenance; • Doug McLeod has helped build a church; • Ron Ross has helped with buying and selling church properties via the Church Extension Council; Ron is a director of TUCC; • Paul Cook does contracts for construction, design, engineers, land development and sale, etc. for a living. He's an expert in contract law, and standardization of contracts, maintenance contracts. • Steve Fetter was chair of TWP Property, Planning and Development Committee in the early 1990's • Michael Kooiman was involved in an $800,000 church renovation project • Michael Fraser is on the steering committee for the Green Awakening Network (of TUCC) and Faith and the Common Good (Greening Sacred Spaces) – he's the “technical weenie”

The Commission looked at the mandate for the Property Committee as set out in the \Manual in Section 391 and 335, and the mandate as laid out in the Handbook for the SW Presbytery South West Presbytery – November 5, 2009 2009/2010 – 78

We noted the following: • There's a huge mandate here; we're going to need to pick and choose what happens first • Keeping track of the statistics on valuation of properties across the Presbytery, and ensuring that the buildings are appropriately insured is important … and tricky. Particularly if congregations are not insured under the General Council's insurance program. Is it up to this commission to help congregations understand what's involved here? • We need to be cautious about coming on too strong; we don't want to alienate people. • Steve noticed that the second bullet in the Presbytery Handbook has an education function – that's a new sort of mandate for a Property committee … and an interesting challenge to be a group that educates, rather than a group that says “no” • Michael Kooiman pointed out that while the commission name is half focussed on “Environment” and yet there seems to be much less discussion of this in the Handbook mandate. Michael K says one of the things we could bring to a decision making process is an encouragement to choose the more environmentally sustainable building. Michael F points out that the education function of the commission could be partly focussed on helping congregational property committees think about environmental issues. • Michael Kooiman: if we're measuring a congregation's viability, it's carbon footprint should be used as one of the yardstick. • Michael Fraser: it turns people off to “go eco-warrior” – but if you can offer practical advice about how property committees can realistically begin to address some of these issues, that kind of support would be welcomed. • James Lepard: there are so many buildings that just aren't viable any more. There are too many buildings that are too big or too run down. • Michael Kooiman: over the next 15 years this Presbytery is going to shrink. We're going to be disposing of properties … we can see the writing on the wall. We need a heads-up from the Oversight Committee about which are the congregations most at risk. • Michael Fraser has been going through the Annual Reports from congregations – he's starting to get a sense of this already … wants to be in conversation with Oversight. • Don MacInnes– at least 40% of the congregations in our Presbytery have less than 60 members! • Congregations need guidance on how to acquire the expertise they need to make appropriate decisions between one building and another. • Don MacInnes– we'll need to have some coordination with SE Presbytery since to some extent we overlap geographically • Steve Fetter– wondering why Ken MacDonald isn't at this meeting. It would be really helpful to have his presence at this commission as well as at Pastoral Relations and Pastoral Oversight meetings, to help ensure that all the committees are aware of each other's issues. • Michael Kooiman: is there an expectation that the Program Circle (or its chairs) will meet on a regular basis? – Michael Fraser – this hasn't been decided yet. • Property Committees have tended to be reactive. Do we want to continue this tradition, or do we want to be pro-active? There was general consensus that it's appropriate for a

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Commission to be pro-active rather than just wait for work to come in. • What issues might we be “pro-active” about? ◦ leasing – should we be creating guidelines for congregations? Should we offer some education about this? Michael F says that TUCC is offering a workshop on exactly this issue in Feb 2010 ◦ contracting and renovations – can we create a list of preferred contractors? Gather information on the industry, and put out some general criteria to the industry to see who might be interested in being on our list. We could also collect “cautionary tales” ◦ group purchasing for utilities (gas, electricity, hydro) – the Anglican diocese in Ottawa does this and they get a significantly reduced rate. We could arrange something like this within the Presbytery ◦ pandemic cleaning – do care staff and cleaning staff across the Presbytery need some education on how to take care of buildings this size? What kind of support and on- going training could we offer to church care-takers. ◦ Insurance – should we gather some information about this? Offer a workshop? Should we determine what level of insurance is acceptable for each building? Should we get a risk manager to come and run a workshop for our Presbytery ◦ energy conservation – heating, water use – we could work towards replacing dated equipment ◦ what directive do we need to give congregations with respect to section 335 – how do we determine what is a “major” repair?

It is AGREED to make this an agenda item for the next meeting of the Property and Environment Commission.

• Do we want to be a commission? What are the advantages and disadvantages of having that authority? ◦ We have the power … but we don't have to use it, and we shouldn't most of the time. ◦ The reason it was made a commission was so that property decisions could be made without waiting for the next full presbytery meeting. ◦ It will be essential for us to liaise with all the Presbytery committees ◦ Steve – there would be times (particularly around the sale of properties or in responding to property emergencies) when it would be advantageous not to have to wait till the next full Presbytery meeting for a decision. There also might be details that are not necessary to burden a full meeting of 100 people with. But ...on the whole we ought to take proposed policies to Presbytery in order to get buy-in from the whole group. ◦ Michael K: I would hope that most of the time we would model a consultative approach to Presbytery, rather than use the power of a commission to act in isolation. There was general agreement that this was appropriate. • We need some discussion with the Pastoral Oversight Commission about how our mandates overlap. How can we ensure that we work together and don't step on each other's toes?

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LOCATIONS FOR PRESBYTERY MEETINGS The Commission was asked by the Coordinating Council to determine a list of churches where the full Presbytery could meet.

Ron Ross has prepared a list of congregations from the former Dufferin and Peel Presbytery which he will pass on to Michael Fraser

Michael Fraser is wondering if we could meet at least half the time at Ghana United Church – particularly if some groups from other congregations would take turns preparing the refreshments.

Michael Fraser also has a list of churches that was prepared by John Hamilton for the Toronto Conference commissions.

The Commission AGREED that Michael Fraser should pass on John Hamilton's list and Ron Ross’s list to the Coordinating Council, and recommend to them that we should meet at Ghana United Church in November.

CORRESPONDENCE FROM CONFERENCE REGARDING ACCESSIBILITY We have received a letter referred to us by the Toronto Conference Office regarding accessibility issues. Michael Fraser reported that in his opinion this letter is about how organizations should deal with “customer service” – it's about program, not property. Michael Fraser suggests that it be referred back to the Coordination Council for consideration by the program-related committees and commissions.

CORRESPONDENCE FROM THE UNIVERSTIY OF TORONTO ENGINEERING DEPARTMENT Michael Fraser has received a letter from the U of T Engineering Department, offering the opportunity for us to engage some 1st year engineering students in a project for the January – April 2010 term.

Paul Cook has some experience with these folks – they were really helpful to his congregation.

The Commission AGREED to discuss this further at its next meeting

NEXT MEETING: The Commission is called to meet on December 3, 2009, 7:00 p.m., at Forest Hill United Church.

Adjournment

MOTION Stephen Fetter To adjourn

Michael Fraser, Chair Stephen Fetter, Secretary South West Presbytery – November 17, 2009 2009/2010 – 81

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PASTORAL RELATIONS COMMISSION MEETING November 17, 2009 - 1:00 p.m. at Humber Valley United Church

Present: Bob Bingham, Gail Hamblin, John Hamilton, Shawn Lucas, Ian Manson, Robin Pilkey, Bob Raymont, Deanna Wilson, Kate Young

Regrets: Gordon Conquergood, John Kim

Opening Devotion: Kate Young read a passage from 600 Blessings and Prayers.

The chair noted that quorum was present.

APPROVAL OF MINUTES - OCTOBER 20, 2009 MOTION Shawn Lucas / John Hamilton that the South West Presbytery Pastoral Relations Commission accept the minutes of October 20, 2009 as circulated. CARRIED

Correspondence:  Toronto Taiwanese Congregation: There were four emails discussing the possibility of having a minister come back and forth from the United States to Canada. Rev. Kate Young responded to their concerns and instructed them as to the process which needs to be followed.

RETAINED ON THE ROLL – REV. KERRI HAGERMAN MOTION Ian Manson / Deanna Wilson that the South West Presbytery Pastoral Relations Commission accede to the request of Rev. Kerri Hagerman Ordained Minister in Other Employment be Retained on the Roll of South West Presbytery from August 1, 2006 until the pastoral year ending June 30, 2010. CARRIED

Note: Kerri’s “other employment” is as a co-operative education teacher with Peel District School Board. Kerri Hagerman is also on a one year leave of absence from the Emmanuel College Doctor of Theology program.

RETAINED ON THE ROLL – REV. CATHERINE ELLARBY MOTION Ian Manson / John Hamilton that the South West Presbytery Pastoral Relations Commission accede to the request of Rev. Catherine Ellarby Ordained Minister in Search of a Call or Appointment be Retained on the Roll of South West Presbytery from July 1, 2008 through until the pastoral year ending June 30, 2010. CARRIED South West Presbytery – November 17, 2009 2009/2010 – 82

Presbytery Wide Covenanting Service: Evaluation Kate Young reported that honorariums were paid to the minister and organist. Westminster United Church liked both the joint service, as well as a service in the morning at their own congregation. Heart Lake enjoyed the service. Runnymede had a positive evaluation and had some comments about logistics. Kate Young is still waiting to hear from others.

Order of the Day: Ken MacDonald-Ministry and Personnel Workshops Rev. Ken MacDonald reported that one of the issues which had been raised in a recent review was a suggestion that more help be given to Ministry and Personnel Committees. Therefore Ken is proposing that workshops be offered to the M and P Committees. Ken is suggesting two or three workshops be held at different times.

After some conversation it was agreed that Pastoral Relations would assist with the logistics of the organizing the workshops with Ian Manson and Gail Hamblin volunteering to assist.

Congregational Updates:  Asbury and West United Church – Joint Needs Assessment - Bob Raymont/Steve Lee Bob Raymont reported that they have an agreement with a developer to do a high-rise. They would like an intentional four year interim ministry. Bob also reported that Steve Lee is the lay representative on the committee.  Davenport-Perth United Church – Joint Needs Assessment - Bob Bingham reported that they are having ongoing meetings and that John is doing an exceptionally good job.  Heart Lake United Church – Joint Search Committee - Jamie Holtom/Maureen McLeod-Oliver - The search is underway and they have shortlisted candidates.  Home-Huttonville United Church - appointment of Pastoral Charge Supervisor - they are still in need of a supervisor.  Humbercrest United Church – Joint Needs Assessment - Deanna Wilson/Gail Hamblin Deanna reported that their first meeting is this coming Saturday.  HumberValley United Church – Joint Needs Assessment - John and Sylvia Hamilton John reported that they are trying to find a time for the first meeting.  Meadowvale Korean United Church - there still is not a supervisor in place.  North Star United Church - Appointment for Eleanor Scarlett-December 31/09 The appointment of Eleanor Scarlett ends on December 31, 2009. Pastoral Relations and Pastoral Oversight along with the Chair of Presbytery and the Personnel Minister are working together as this church is in financial struggle.  Norval United Church – Joint Search Committee - Grant Kerr JSC is ongoing.  Runnymede United Church – Joint Needs Assessment - Ian Manson/Bob Bingham Bob Bingham talked with the chair of the board and they will be appointing their members at their next meeting. Lillian Perigoe will be conducting services while Rev. Linda Levin is away.  St. Paul’s United Church (Long Branch) - exit interview with Rev. John Perigoe

The report was presented by Shawn Lucas and Robin Pilkey. John and Sylvia Hamilton - JNAC

South West Presbytery – November 17, 2009 2009/2010 – 83

MOTION Robin Pilkey / Ian Manson that the South West Presbytery Pastoral Relations Commission agree that the Joint Needs Assessment Report from St. Paul’s (Long Branch) including audited statements for 2008 and 2009 needs to be received by no later than April 30, 2010. CARRIED John Hamilton abstained.

Kate will send a letter outlining the Pastoral Relations Commission’s concerns.

 Toronto Japanese United Church – Joint Needs Assessment Committee update Robin Pilkey/Allan Baker. Robin Pilkey reported on the JNAC. Ken Koyama presented aspects of the JNAC on behalf of the committee. Ken presented the primary issue proposed in the JNAC being the staff hours of the minister at half time. After Ken left the room, the commission continued the conversation and moved the following motion.

JOINT NEEDS ASSESSMENT COMMITTEE – TORONTO JAPANESE MOTION John Hamilton / Bob Raymont that the South West Presbytery Pastoral Relations Commission defer a decision until the next meeting and strike a sub-committee which will explore all possibilities and report back at the next meeting. The sub-committee will consist of Robin Pilkey and Kate Young. CARRIED

 Westway United Church - Ron Coughlin/Paul Cook - there is nothing new to report.

Other Business: CORRESPONDING MEMBER – REV. GORDON CONQUERGOOD MOTION John Hamilton / Ian Manson that the South West Presbytery Pastoral Relations Commission accept the request of Gordon Conquergood to make him a corresponding member of the commission due to him being unable to meet the commitments of the commission. CARRIED

MOVE IN CAMERA Kate noted that we needed to move in camera.

MOTION Robin Pilkey / Bob Bingham that the South West Presbytery Pastoral Relations Commission move ‘ex camera.’ CARRIED

MEDIATION – HUMBERVALE UNITED CHURCH & LESLIE HILLS MOTION Gail Hamblin / John Hamilton that the Pastoral Relations Commission direct Humbervale United Church and Leslie Hills to participate in mediation paid for by the presbytery. CARRIED South West Presbytery – November 17, 2009 2009/2010 – 84

Abstention: Bob Raymont was out of the room during a portion of this discussion and did not vote on this motion.

SUPERVISION HUMBERVALE UNITED CHURCH MOTION Robin Pilkey / John Hamilton that the Rev. Deanna Wilson be appointed as the supervisor of Humbervale United Church. CARRIED Deanna Wilson abstained on this motion.

CLOSING PRAYER We closed with the Lord’s Prayer.

NEXT MEETING DATE Tuesday December 15, 2009 at 1 p.m. at Humber Valley

Adjournment: The meeting was adjourned at 3:24 p.m.

Reverend Kate Young Reverend Shawn Lucas Chair Secretary

South West Presbytery – November 18, 2009 2009/2010 – 85

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COORDINATING COUNCIL November 18, 2009 – 2:00 p.m. Conference Call

A conference call meeting of the South West Presbytery Coordinating Council was called to order at 2:00 p.m. by the Chairperson, Glenn Smith. A quorum was present.

ATTENDANCE Present: Michael Fraser, Lilla Gilbart, Stephen Mabee, Louise Mahood, Sylvia Powers, Martha Reynolds, Glenn Smith, Irene Ty, Stephen Wickett, Kate Young

Regrets: Ron Coughlin, Ken McDonald, Ross Leckie, Bryan Ransom, Lois Thompson, Doug Varey, Karen Williams, Grant Williams

CONSTITUTION In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the Coordinating Council of South West Presbytery to order to deal with such business as should properly come before it.

OPENING PRAYER Glenn Smith led us in an opening prayer.

AGENDA ITEMS: - 2010 Budget to be presented at Presbytery - Request for a Communication Strategy - Request from the Engagement Circle for dedicated time at the February Presbytery. - Request from Engagement Circle for education time at the fall Presbytery meeting (to be discussed at the next Coordinating Council meeting) - Agenda of Saturday, November 21 meeting.

2010 DRAFT BUDGET Louise Mahood is now the treasurer of the Presbytery. Louise took us through the draft budget that was circulated. Only a small amount was spent in 2009. Most likely we will have a generous balance to carry forward in 2010. Originally, Coordinating Council asked Mission Support and Finance Committee to come up with two different budgets, one that would stay within the $30,000 budget, and another that would take in all the requests of the Committees. However, since that time, we have learned that we could carry over 2009 into 2010. Therefore, there is only one budget drafted. Questions of clarification were asked. Education and Students Committee has made a request since the draft budget was sent out.

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The Social Justice Committee has asked for $1,200, which is not shown in the budget circulated. The contingency fund is there for the running of the Presbytery, it is not a contingency fund for individual congregations or ministries.

Questions were asked about how the Faith Formation and the Youth and Young Adults committees could generate income and on what they were planning to spend the funds on? The following amounts were agreed to: Carry forward of $10,000 Conference Income $30,000 TOTAL $40,000

Coordinating Council meetings $7900 Special services $1000 Professional Services $4000 Contingency $2000 Faith Formation $6000 Pastoral Oversight $2000 Youth and Young Adults $6000 Education and Students Commission $2500 Nominations $400 Pastoral Relations Commission $3000 Congregational Renewal and Community Development $2000 Intercultural and Diverse Communities in Ministry $2000 Social Justice $1200 TOTAL $40,000

APPROVAL OF BUDGET 2010 MOTION Sylvia Powers / Stephen Wickett that the South West Presbytery Coordinating Council approve the draft budget as amended for presentation at the November 21, 2009 meeting of the South West Presbytery. CARRIED

Action: Louise Mahood will circulate this draft budget to Elaine Eve, who will be asked to circulate it to all presbyters for the November 21st meeting.

ENGAGEMENT CIRCLE This circle met on October 21, 2009. The Congregational Renewal and Community Development committee would like agenda time at the February meeting. They want to invite a

staff person from the Congregational, Educational and Community Ministries in the General Council office to lead a presentation.

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MOTION Stephen Mabee / Martha Reynolds that the South West Presbytery Coordinating Council approve the request for agenda time by the Congregational Renewal and Community Development Committee at the February 20, 2010 presbytery meeting be accepted. CARRIED

COMMUNICATIONS STRATEGY The topic of a communications strategy was referred to the Congregational Renewal and Community Development Committee. They’ve agreed to kick-start the process and will be asking for feedback at Saturday’s presbytery meeting. They have also passed some motions related to communications. They are also taking some of these issues to the Conference Executive meeting.

PRESBYTERY MEETING ON NOVEMBER 21, 2009 - Michael Fraser will bring laptop and the projector. - Martha Reynolds reported that for the worship, Sue Cowan will bring the equipment and run the projector. - The final version of the draft budget will be projected as well. - Stephen Mabee reported that there will be 5 commissioners available to report. - Re: funds that are donated for the lunch: Sylvia Powers agreed to collect this and give it to Louise Mahood who will make sure it gets deposited and recorded. - Kate Young sought clarification about the agenda time. Pastoral Relations is to make a report. People may ask questions.

ADJOURNMENT MOTION Martha Reynolds/Stephen Mabee that the meeting of the South West Presbytery Coordinating Council be adjourned. CARRIED

NEXT MEETING OF THE COORDINATING COUNCIL The next regular meeting of the South West Presbytery Coordinating Council will be held on Wednesday, January 13, 2010 at Windermere United Church. Rev. Kate Young will lead worship.

The meeting adjourned at 3:45 p.m.

______Glenn Smith, Chairperson Irene Ty, Secretary

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COMMUNITY MINISTRY COMMISSION Thursday November 19, 2009 - 7:30 p.m. at a home of Sheila Campbell

Present: Sheila Campbell Co-Chair (recording secretary for meeting), Cheryl Haydamack, Karen Kowal Co-Chair, Barry Rieder Jane-Finch Community Minister

Regrets: Charles Donley, Osbourne Murray, Karen Williams Davenport-Perth Community Minister

Meeting opened with prayer by Sheila Campbell.

Quorum reached with three of five voting members present.

APPROVAL OF MINUTES MOTION Karen Kowal / Cheryl Haydamack that the South West Presbytery Community Ministry Commission adopt the minutes of October 7, 2009 as printed. CARRIED

Business Arising from the Minutes

1. Trillium Grant submitted (reference to Jane-Finch Community Ministry) 2. Shalom House - Sheila Campbell referred Clyde Harris to Presbytery Chair Glenn Smith to sign remaining documents that need to be filed to close it 3. Archiving and storing documents pertaining to Community Ministries a) Sheila Campbell spoke to Presbytery secretary Elaine Eve and we can store documents at the Presbytery office (they prefer we do it this way) b) Dale Burkart gave all the paperwork to Sheila Campbell in October & she has read through most of it. c) Karen Kowal now has the documents and will look at them d) Plan to organize and the take documents to Presbytery office by Feb 28, 2010.

4. New members a) Sheila Campbell and Karen Kowal will introduce themselves to the Presbytery at the November 21 meeting and ask for new members on the committee (three vacancies).

b) Membership requirements discussed. For steering committee, the representative to the Committee must be a member of the United Church of Canada. Committee membership criteria is United Church of Canada membership (see South West Presbytery handbook). 5. Jennifer Noble called Sheila Campbell and asked the she sign a T2200 form so that she could claim expenses for working from home and for travel. Sheila informed her that it is South West Presbytery – November 19, 2009 2009/2010 – 89

not a requirement of her position and it is not in her contract that she work from home or travel. Sheila informed that she would be reimbursed for travel expenses on a kilometre basis and for any out-of-pocket expenses providing they were preapproved by her supervisor Karen Williams and in the budget. Suggestion that KarenWilliams clarify with Jennifer the nature of her position as a part-time employee at Davenport-Perth Community Ministry.

6. Micro Lending Project: The local loan review committee has been trained (composed of members from Ulterna, KPMG volunteer, a South West Presbytery representative and area residents). Three applications have been received to date, one has been approved. The maximum loan is for $5,000. Part of the criteria for applying is to be a resident within the Jane-Finch catchment area. Official launch is February 16 or 18, 2010. Toronto West Presbytery Corporation has agreed to invest $15,000. They are waiting for Toronto West Presbytery Corporation to follow up; Barry has provided them with a 'Loan Agreement for Investors' this week. A grant application to the United Church of Canada Sharing Bread fund for $15,000 for the project has been approved. 7. Update on Toronto West Presbytery Corporation and representation to the Commission was tabled until the next meeting when we can hear from Charles Donley. 8. Boundary issues. Discussion that not only do we need to respect and embrace boundaries in our volunteering and ministry (both lay, community and ordered), we also need to have others perceive that we are respecting boundaries. This is in no way intended to reflect on how individuals are using, or have used, their gifts and talents to support the work of the greater church, nor intended to limit or constrict anyone in the ongoing work of their ministry.

MOTION Sheila Campbell / Karen Kowal that the South West Presbytery Community Ministry Commission recommends that anyone involved in Community Ministries not hold any position that could be perceived as a conflict of interest within the scope of the Community Ministries. CARRIED

MOTION: Sheila Campbell / Karen Kowal that the Community Ministries Commission request that the Community Ministry ministers will inform them of any committee positions that they currently hold, or committee positions that they are looking at assuming prior to accepting the position. CARRIED

NEW BUSINESS

1. The Commission extends its congratulations to Barry Rieder on his honourary degree which he received in October. He shared some of the highlights of the award ceremony with us and will provide us with a DVD of the event,

2. COMART Fund. Barry Rieder informed us that there is a remaining balance of $18,000 in the South West Presbytery – November 19, 2009 2009/2010 – 90

fund (original bequest was $120,000 in 2006). Davenport-Perth has sent in an application to Toronto West Presbytery Corporation who manages the fund, for $14,000 for the "Zoomers' Project". Balance remaining is approximately $4,000.

Barry Rieder gave us some background on the funds available to the Community Ministries. Century United Church bequeathed $30,000 to each of the three community ministries when it closed in 1998. King-Dunn (which became Shalom House) renovated their kitchen, Davenport Perth Community Ministry has $10,000 remaining (funds were used to cover operating deficits and to provide programming) and Jane Finch Community Ministry has $20,000 left, and an additional $20,000 from a bequest from Thistletown United Church when it closed (which has grown to $25,000), which it uses for community development initiatives.

3. Funding for Community Ministries Discussion around how much money will be set aside for the two Community Ministries from the Toronto West Presbytery Corporation fund prior to funds being distributed to the four new Presbyteries in Toronto Conference. There has been some misinformation (using old figures and using figures that did not include a full year of salary for the community minister) as to the amounts that have been promised.

Sheila Campbell suggested that the fund needs to reach $5,000,000 for the Community Ministries to be self-sustaining (allowing for periods of low interest and when the capitol will be depleted, allowing for inflation at 2% and allowing for salary increases over the 2% inflation rate). Barry Rieder suggested a figure of about $2,500,000. This will need to be investigated further.

Sheila Campbell suggested that we cannot 'fund-raise' enough money to keep the ministries supported, and that with the declining funding a 10 year future may not be feasible. One way that was discussed to support the ministries is to look at major gifts to the Community Ministries through the sale of church properties as they are closed. This will need to be developed and information made available to churches as they approach this situation. Note: Also make this information available to Gift Planners.

Points that need to be clarified: 1. How much money is being set aside to cover the full costs for the next five years and for the ensuing declining support for the next five years (reduced at 20% a year)? 2. How is this money being provided - is it a draw against general funds or is it being set up as an investment fund for the Community Ministries? 3. Can we add to this fund as we fund raise? Sheila Campbell and Karen Kowal will follow-up on this. Suggest we first meet with Brian Traquair from the Toronto West Presbytery Corporation and then with David

Allen, Executive Secretary, Toronto Conference. 4. Contract: Administrative Assistant Jane-Finch Community Ministry Discussion around Halima Abdela's contract. Karen Kowal & Sheila Campbell signed the contract, retaining one for the permanent files.

Sheila Campbell suggested that changes be made for next year's contract including: ~ South West Presbytery – November 19, 2009 2009/2010 – 91

* Removing the yearly cost of living increase and doing a performance appraisal with any merit increase * Other terms be stated to reflect Ontario Employment Standards as opposed to specifics

Barry Rieder asked if Halima Abdela could receive a salary increase above the COLA amount. Since it was not budgeted for, it's not possible and going to 14 from 12 hours resulted in her receiving Pension and United Church of Canada benefits, which is a substantial increase in her compensation package. 5. Duty of Care and Administrative Standards a. Privacy Officer: Barry Rieder asked that we appoint a member of the Commission as Privacy Office. We need to develop a Privacy Policy and put in place a complaint process. Sheila Campbell offered to serve in this capacity for both Community Ministries.

MOTION Karen Kowal / Cheryl Haydamack that the South West Presbytery Community Ministries Commission appoint Sheila Campbell as Privacy Officer for Jane-Finch and Davenport-Perth Community Ministries. CARRIED

b. Directors and Office Liability: Barry Rieder has checked that the insurance the Toronto Conference carries for liability extends to the Community Ministries. He will call David Allen to get this confirmed and to have it in writing. Discussion as to who should review the policy to ensure that the coverage is sufficient (requirement of the Duty of Care).

MOTION Cheryl Haydamack / Karen Kowal that the South West Presbytery Community Ministries Commission Co-Chairs review insurance policies to ensure there is adequate coverage. CARRIED

Future meeting dates:

Suggested meeting date Purpose January 12 or 19, 2010 (daytime meeting) Planning Community Ministries Sunday

February 4 or 11, 2010 Budgets, Annual Reports & work plans

March 11 or 18, 2010 Fund Raising

May 6 or 13, 2010 General

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Meeting adjourned at 10:10 p.m.

Sheila Campbell, Co-Chair Karen Kowal, Co-Chair Recording Secretary

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY ] SOUTH WEST PRESBYTERY November 21, 2009 St. Luke’s United Church

The regular meeting of South West Presbytery was called to order at 10:00 a.m., Rev. Glenn Smith presiding. A quorum was present.

ATTENDANCE: Lay Representatives, Lay Members at Large, Candidates (not in appointments): Virginia Beane, Roni Beharry, Bob Bingham, Joyce Bullock, Rosalind Cammidge, Eva Cargill, Irene Carriere, Paul Cook, Norman Dundas, Vilia Fera, Michael Fraser, Lilla Gilbart, Joanne Hedge, Carole Howard, Karen Kowal, Sang Kil Lee, Marty Linton, Carmen MacDonald, Donald MacInnes, Lang Moffat, Peggy Moore, Robin Pilkey, Sylvia Powers, Ron Ross, Mary Sarginson, Catherine Smith, Lois Thompson, Margaret Walbank, Charles Wang, Stephen Wickett, Fraser Williamson, Yong Hee Yoon. (32)

Ministry Personnel Called, Appointed and Retained: Peter Acheampong, David Allen, Allen Baker, Dale Burkart, Philip Cable, Sheila Campbell, Sue Cowan, Cathie Ellarby, Carol Gierak, Norm Hennig-Pereira, Eiko Hosaka, Susan Howard, Debbie Johnson, Michael Kooiman, Jean Leckie, Ross Leckie, Linda Levin, Shawn Lucas, Ken MacDonald, Maureen MacLeod-Oliver, Douglas McKenzie, Leigh Olson, Neil Parker, Linda Pennock, John Perigoe, Linda Petrides, Coral Prebble, Bryan Ransom, Martha Reynolds, Young-Joon Rhee, Barry Rieder, Margaret Roberts, Glenn Smith, Anne Shirley Sutherland, Kelly Thomson, Irene Ty, Doug Varey, Kent Ward, Linda Wheler, Grant Williams, Mark Winger, Hyung-bok Yoon. (41)

Per The Manual 2007 “Quorum” means (b) in any meeting of a Presbytery, not less than one-third (1/3) of the settled, retained, or appointed members of the Order of Ministry and appointed Designated Lay Ministers on the roll of Presbytery, and not less than one-third (1/3) of the lay members on the roll of Presbytery except those appointed as Designated Lay Ministers.

Ministry Personnel Retired: Lenore Beecham, Leicester Bigby, Alan Craig, Grace Craig, Kenneth Howlett, Don Laing, Stephen Mabee, Ben Murata, Margaret Nelson, Etta Snow, Deanna Wilson (11)

REGRETS: Lay Representatives, Lay Members at Large, Candidates (not in appointments): Joan Carr, John Gilbart, Gail Hamblin, John Hamilton, Norm Hounsell, Michael Kim, Bruce Miner, Bonnie Neeley, James Pater, Rae Perigoe, Allan Petrie, Ruth Sawyer, Andy Yemen. (13)

Ministry Personnel Called, Appointed and Retained: Mark Aitchison, Kathryn Arris-Pater, Leicester Bigby, Cindy Cooper, Ronald Coughlin, Connie denBok, Stephen Fetter, Anthony Gazzard, Carol Hancock, Jodi Hoar, Grant Kerr, Patricia Lawson-Paul, James Lepard, Louise Mahood, Ian Manson, Brian McIntosh, Sheila Murray, Lloyd Paul, Lillian Perigoe, Hugh Reid, Michael Shewburg, Susanne VanderLugt, Kate Young (22) South West Presbytery – November 21, 2009 2009/2010 – 94

Ministry Personnel Retired: Sylvia Hamilton,

CONSTITUTION: In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the presbytery to order to deal with such business as should properly come before it.

WELCOME Glenn Smith welcomed all to the meeting of South West Presbytery. Rev. Leigh Olson, minister of St. Luke’s United Church, welcomed presbyters to the meeting and to St. Luke’s United Church.

Because of the low turnout today, Glenn Smith asked all presbyters who were present, to think about individuals whom we know who are absent. He encouraged each of us to reach out to them between now and the next Presbytery meeting. As a body of Christ, we will be strengthened by their presence.

AGENDA MOTION Sheila Campbell / Michael Fraser that the agenda of this meeting of South West Presbytery be adopted with the following additions: under Program Circle, add reports from the Community Ministry Commission and Faith Formation; under Engagement Circle, add reports from the Congregational Renewal and Community Development Committee. CARRIED MOTION Bob Bingham / Peggy Moore: to amend the agenda to add a time of announcements just before lunch. CARRIED

INTRODUCTION OF NEW MEMBERS  Rev. Eiko Hosaka, the new United supply minister from Toronto-Japanese United Church was welcomed.

CORRESPONDING MEMBERS MOTION Ross Leckie / Lois Thompson that all visitors at this meeting of South West Presbytery be made corresponding members of this meeting of South West presbytery. CARRIED

OPENING WORHIP AND COMMUNITY BUILDING

The Worship and Theme Group led in opening worship. It was led by Martha Reynolds, John Perigoe, Philip Cable, Bryan Ransom and Sue Cowan. The worship time was opened with singing MV1 “Let us Build a House”. The scripture from Jonah was read, as well as the poem “The Guest House” by Jelaluddin Rumi. We were asked to discuss at our tables, the following

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questions: 1) At this stage in your life, how would you describe the state of your “guest house”? Are you renovating? Re-decorating? Constructing? Enjoying? Remodelling? Demolishing? 2) What changes are you welcoming and what are you retreating from in your “guest house”? 3) What change is the Spirit beckoning you to embrace? Sue Cowan read a poem “Something unnamed...” by Joyce Rupp, Fresh Bread and other Gifts of Spiritual Nourishment.

REPORT FROM THE 40TH GENERAL COUNCIL COMMISSIONERS Rev. Stephen Mabee gave an overview of the General Council in Kelowna, B.C. If people are interested in learning more about General Council, the media coverage is still available on the UCC website. Stephen has participated in 5 General Council meetings in the past and felt blessed by his participation and he encouraged us to consider participating in future General Councils.

Rosalind Cammidge gave a brief report of her experience at General Council. The theme of General Council was: “Arise, and go down to the Potter’s house”, taken from a passage from Jeremiah. Moderator David Giuliano reminded them that “God is good all the time, and all the time, God is good”. Each of us is unique, like each pottery we make. Music and movement was led by Christopher Griffen, who is part of a group called “Revolve”. General Council re-iterated the need to place emphasis on the following areas: Youth and Young Adults, Outreach and social justice (environment), faith formation, and intercultural church. Roselyn closed her time of sharing by leading in the singing of “A New Day is Dawning” by Gord Oaks, arr. Josh McHan.

Carol Gierak gave us the background information about a proposal for a change in the policy of transfer and settlement of ordinands and admittands. This proposed change was referred to the General Secretary for further work. A proposal came from Saskatchewan Conference, asking that voting privileges be extended for adherents. This proposal was defeated. Another proposal came from Saskatchewan Conference regarding the 20 articles of faith.

Stephen Mabee talked about the resolution that came from Toronto Conference regarding the Israel and Palestine issue. There was a great deal of discussion about the pre-amble, not so much about the resolution itself. A small group was empowered to reformulate the resolution and a new resolution was developed and was accepted by commissioners.

The work of Holy Land Awareness rests with the Social Justice Committee of the South West Presbytery. Stephen Mabee encouraged all of us to study, reflect and take appropriate action. We don’t have to wait for the General Council.

Another issue that came up at General Council was a challenge: How do we incorporate the Native people in the original basis of union? How do we recognize their spirituality as a founding group, of the United Church of Canada? How do we acknowledge the gift that they wish to share with us? A suggestion was made to include the aboriginal contribution in the UCC crest. The commissioners agreed that this issue would be explored and brought back to the next General Council.

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Doug Varey: Doug gave an example to show that many members of the General Council Court felt satisfied with the work accomplished and the direction given to the General Secretary and the General Council Executive for the next three years.

Glenn Smith thanked the commissioners for their report and for their service as commissioners.

TORONTO CONFERENCE VISITOR – DAVID ALLEN, EXECUTIVE SECRETARY Toronto Conference executive met on November, 11, 2009. Due to budget constraints, a decision was made to change the venue of the Annual meeting of 2010, from the Toronto Congress Centre to St. Paul’s United Church, in Orillia. The website for the conference and presbyteries is in good shape. Each of the 4 presbyteries has a section and each presbytery is working on what they want in their website.

Search for ½ time program staff: The committee is doing interviews this Thursday. Please keep the committee members in your prayers.

Conference grant to each presbytery: two presbyteries in the south find that the budget is adequate. However, the two northern presbyteries are finding the money inadequate as they are spending most of their budget on mileage. Work load on volunteers: This is a common issue among all four presbyteries. There are still vacant positions and some committees still need more people. Quorum: some presbytery meetings have not reached quorum. This can be an issue. There are some difficult situations going on right now in presbyteries that involve litigation, please keep these individuals, congregations, and presbyteries, in your prayers. .

ANNOUNCEMENTS Linda Levin invited us to join a letter writing campaign to Prime Minister Stephen Harper regarding Human trafficking issue. Bob Bingham: invited us to a Seminar on Children and Grief at Royal York United Church, Sat. April 17, 2010. Coral Prebble invited us to purchase Christmas music CD’s produced by St. James United Church. Congregations without music accompaniment might like to use the music as prelude, postlude or congregational singing. If you would like to use this as a fundraiser, you can purchase a copy for $13.00. Barry Rieder invited people to attend the next meeting of the Communications Strategy. It will be at 7 p.m. this Tuesday at Toronto Conference office. Please let people in your congregation

know, as there may be people who are knowledgeable in this area. If you have ideas and can’t go to the meeting, please email your ideas to Barry Rieder or Elaine Eve. Peter Acheompong: On behalf of Youth and Young Adults committee, everyone especially youth, are invited to come to a dreaming meeting about Youth Ministry in the Presbytery on Sunday, Jan. 31, 2010, 7 p.m. at Ghana Calvary United Church.

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GRACE Glenn Smith led us in grace for the meal.

LUNCH The members of presbytery enjoyed lunch. A free will offering was collected in order to help defer the cost of lunch. The meeting resumed at 1:05 p.m.

MINUTES MOTION Irene Ty / Michael Fraser that the minutes of the South West Presbytery meeting of September 19, 2009 be accepted as printed. CARRIED

MOTION Irene Ty / Sheila Campbell that the minutes of the South West Presbytery Coordinating Council meeting of September 30, 2009 be received for information. CARRIED

MOTION Irene Ty / Alan Craig that the minutes of the South West Presbytery Coordinating Council meeting of October 14, 2009 be received for information. CARRIED

PRESENTATION OF THE DRAFT 2010 BUDGET There was a South West Presbytery Coordinating Council meeting on Wednesday, November 18, 2009, the minutes of which are not available today. At that meeting, a draft budget was discussed and approved. Because the draft budget that was circulated at the meeting was not the most updated version, Glenn Smith, shared the following figures: Coordinating council meeting $7900 Special services $1000 Professional Services $4000 Contingency $2000 Faith Formation $6000 Pastoral Oversight $2000 Youth and Young Adults $6000 Education and Students $2500 Nominations $400 Pastoral Relations $3000 Congregational Renewal and Community Development $2000 Intercultural & Diverse Communities $2000 South West Presbytery – November 21, 2009 2009/2010 – 98

Social Justice & World Affairs $1200 TOTAL $40,000

Stephen Wickett shared the background information of how the draft budget was developed. He is grateful for the help of our new treasurer, Louise Mahood. There should be an additional line: 2010 income: Conference grant of $30,000. There will be a carry over of $10,000 from 2009, the total 2010 income will be $40,000. MOTION Stephen Wickett / Sylvia Powers that South West Presbytery receive the 2010 draft budget as presented. CARRIED

The following discussion and questions of clarification were asked. Robin Pilkey spoke about the Vacation Bible School. In the past, the Toronto West Presbytery Corporation has forwarded the $20,000 up front, and every year, there has been a shortfall and it is picked up by TWP. According to Norm Hennig-Pereira, the shortfall in the past has been approximately $2500 per year.

AMENDMENTS: MOTION Stephen Wickett / Karen Kowal that the South West Presbytery 2010 budget allocation for Social Justice Committee be changed from $1,200 to $1,800. CARRIED MOTION Sheila Campbell / Karen Kowal that the South West Presbytery 2010 budget allocate $500 to the Community Ministries Commission. CARRIED New Total is $41,100

MOTION Stephen Wickett / Linda Pennock that South West Presbytery approve the 2010 draft budget, with the above 2 amendments. CARRIED

A question was asked about when we would receive our assessment notice. Rose Cambourne will be sending them out in the next couple of weeks.

MOTION Norm Hennig-Pereira / Sue Howard that South West Presbytery change the dependent care allowance from $25 to $50. CARRIED

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MISSION SUPPORT REQUESTS APPENDIX A Norm Dundas circulated a report on the 2010 Mission Support Requests and Grants. The requests were approved at the Coordinating Council meeting of October 14, 2009. There was a Toronto Conference grant meeting of all the four presbytery representatives. The amount that was granted is shown in the 2nd column. The shortfall for two community ministries will come from the Toronto West Presbytery Corporation. Norm Dundas explained the background of the request from the Stonegate Ecumenical Ministry.

MOTION Norm Dundas / Linda Pennock that South West Presbytery approve the Mission Support requests for 2010 be accepted as presented and,

that South West Presbytery recommend Toronto West Presbytery Corporation give $800 to the Stonegate Ecumenical Ministry. CARRIED Barry Rieder and Sue Howard abstained from this vote.

For information only: That the 2nd of 2 instalments of $15,000 will be going to Davenport-Perth United Church.

There was an issue brought to the court: how do we identify the criteria to continue funding certain community ministries? How do these ministries fall under the vision and priorities of the presbytery? It was suggested that the Coordinating Council figure out how this issue can be tackled.

A presbyter reminded us that during the restructuring, there was a five year guarantee of funding given to community ministries.

REPORTS FROM CIRCLES

LEADERSHIP CIRCLE Pastoral Relations Commission MOTION Bob Bingham / Bryan Ransom that the minutes of the South West Presbytery Pastoral Relations Commission meetings held on October 20, 2009 and November 17, 2009 be received for information and be attached to the official minutes. CARRIED

Bob Bingham indicated that the Pastoral Relations Commission is looking for more members, especially those from the other old presbyteries, ie. Don Valley and Dufferin-Peel. Currently, the members are only from the old Toronto West Presbytery. The committee meets the 3rd Tuesday of each month, at 1:00 p.m., at Humber Valley United Church. Please let Ross Leckie or Lois Thompson know if you are interested in joining.

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Bob Bingham requested that any dollar amounts that appear on motions should be shown in “annual amounts”, not weekly or monthly.

Education and Students Commission MOTION Grant Williams / Sylvia Powers that the motions made and carried at the meetings of the Education and Students Commission of South West Presbytery held on October 20, 2009 and November 2, 2009 be received for information and be attached to the official minutes appendix. CARRIED

Nominations Committee MOTION Ross Leckie / Lois Thompson that this South West Presbytery appoint Louise Mahood as it’s treasurer. CARRIED MOTION Ross Leckie / Lois Thompson that this South West Presbytery accept the following additions to the Nominations Committee report: Carol Gierak to the Pastoral Oversight Committee; Laura Kennedy to the Retirees, Pensions and Retained Members; Kelly Thompson to the Education and Students Commission; Leanne Ringler to the Education and Students Commission; Sylvia Powers to the Toronto Conference Interview Committee; and James Lepard to the Property and Environment Commission. CARRIED Michael Kooiman stated his continued discomfort about commissions and the power they carry. For example, discontinuing someone’s candidacy is a very big decision. He would like to see the wider presbytery being another set of eyes on these important decisions. He feels that the reason that there is difficulty getting a quorum at these meetings is that presbyters are not being given meaningful work to do.

PROGRAM CIRCLE Pastoral Oversight Lilla Gilbart reported that Pastoral Oversight approved the funding request made by St. Andrew’s United Church for sabbatical for their minister, to the United Church of Canada.

Pastoral Oversight is planning workshops in 2010.

Lilla read a pre-amble to the following motion: She asked us to hold St. Luke’s United Church in prayer.

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MOTION Lilla Gilbart / Douglas Varey that in accordance with Section 269(a) of The Manual (2007), South West Presbytery give its approval to St. Luke’s United Church to disband effective June 30, 2010; and

direct St. Luke’s United Church to submit to South West Presbytery a proposal regarding the disposition of the congregation’s property by March 31, 2010; and

by March 31, 2010 receive a report from the congregation outlining its activities required by Section 269(b) and 269(c) of The Manual (2007). CARRIED

Discussion was lead by Lilla Gilbart: This congregation has been in discernment for five years. The average age of congregation is 70-75. There are too few wearing too many hats and they are tired. The steering committee of the congregation decided that they would join another church.

Leigh Olson, minister of St. Luke’s United made the following request: For a church that is closing down, it would be helpful to have a step by step guide as to what they must do. She also suggests that the presbytery do some future planning and identify the areas where there would be a need for a church, let’s say 30 years from now. As we move forward, she suggests that churches work together in clusters and share resources and staff and programs.

Sparrow Lake Camp MOTION Linda Wheler / Mark Winger that South West Presbytery, as supervising court for Sparrow Lake Camp, approves the camp’s capital fundraising campaign to take place over the next 3 years and targeted to raise at least $500,000, upon this is also subject to the approval of Toronto Conference. CARRIED

Community Ministries Commission Sheila Campbell and Karen Kowal are the co-chairs of the commission. They are looking for new members for the commission. There will be a fundraising initiative in the spring.

Barry Rieder, Jane-Finch Community Ministry, thanked the presbytery for having the vision to initiate a community ministry in an area that is economically depressed. Barry received a honorary degree of Sacred Letters, and he wished to share this honour with the Presbytery. Jane- Finch Community Ministry provided backpacks to the community. They are in the process of developing a micro-lending program.

ENGAGEMENT CIRCLE

Social Justice and World Affairs Committee has met four times. The committee’s work is divided into five areas: Refugees and Rights, Economy and Poverty, Holy Land Awareness, Climate Change and the Environment, and Ecumenism. The group hopes to sponsor 1-2 education and advocacy workshops a year. South West Presbytery – November 21, 2009 2009/2010 – 102

Runnymede United Church has taken the initiative to urge the Prime Minister to put human trafficking on the agenda of the G8 meeting in Canada.

Intercultural and Diverse Communities in Ministry Intercultural has met twice: main purpose is to do education on multicultural, intercultural and diversity. They are in the process of developing a demographic survey to determine our own diversity as a presbytery and they want to do a workshop on “Steps to becoming an intercultural church”.

Congregational Renewal and Community Development This committee has met twice and members are exploring ways to animate some of the national work and resources related to this area. They will bring a national staff person to do a workshop at the February Presbytery meeting. They hope to share best practices with the community ministries and congregations engaged in outreach.

PROGRAM CIRCLE

Faith Formation MOTION Norm Hennig-Pereira / Jean Leckie, that South West Presbytery request that $20,000 be made available from the Toronto West Presbytery Corporation to the Faith Formation Committee of South West Presbytery as an advance for the costs of Vacation Bible Schools. CARRIED

Most of these funds will be returned when government grants and church fees are collected.

The Faith Formation Committee requests that each congregation and community ministry complete a needs assessment form.

There is an Advent workshop next Saturday, Nov. 28, 3:30 p.m. “Look Who’s Coming!” at St. James United Church. Please bring some snacks to share.

The committee has received one request for a workshop for Sunday school teachers. If you have other requests or needs, please speak to Norm.

THEOLOGICAL REFLECTION AND CLOSING WORSHIP

Leicester Bigby shared a brief theological reflection of the meeting. Martha Reynolds closed with a prayer: “So keep us waiting”, by the Iona Community, found in Soul Weaving: A gathering of women’s prayers.

ADJOURNMENT There being no further business, the chairperson, Glenn Smith, declared the meeting adjourned at 3:10 p.m.

South West Presbytery – November 21, 2009 2009/2010 – 103

NEXT MEETING It was noted that the next meeting of South West Presbytery will be held on Saturday, February 20, 2010 beginning at 9:30 a.m. for gathering and refreshments and the business starting at 10:00 a.m.

Glenn Smith, Chairperson Irene Ty, Secretary

South West Presbytery – November 21, 2009 2009/2010 – 104 APPENDIX A

2010 Toronto Conference Mission Support Funding

Received from General Council 437,522 Allocated for chaplaincies (20%) 87,504 350,018

2010 Revised 2010 TC TC 2010 SWP SWP APPLICANT Request Grant Shortfall Request Request Davenport-Perth Community Ministry $25,584 76,572 $76,572 Jane-Finch Community Ministry 30,000 78,885 78,885 North Star United Church 15,000 York Univ. SCM Chaplaincy 8,000

$78,584 $0 $0 155,457 $155,457

Presented to Coordinating Council Oct. 09

South West Presbytery – December 3, 2009 2009/2010 – 105

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PROPERTY AND ENVIRONMENT COMMISSION December 3, 2009

Present: Michael Fraser (chair), Michael Kooiman, Ron Ross, Paul Cook, Don MacInnes, James Lepard (recording)

Regrets: Stephen Fetter (secretary)

WELCOME: Michael Fraser, chair of the Commission, welcomed the members and constituted the meeting. The Opening Prayer was offered by Michael Kooiman.

APPROVAL OF THE MINUTES MOTION Ron Ross / Paul Cook that the Property and Environment Commission of South West Presbytery adopt the minutes of the meeting of 5 November 2009 as circulated. CARRIED

UNIVERSITY OF TORONTO ENGINEERING STUDENTS Michael Fraser reported that he has received correspondence from the University of Toronto Engineering department indicating that they are looking for appropriate projects for their first- year students. Students would work in teams to undertake some sort of engineering assessment of buildings – but since they are first year students, the projects could not be very complicated. Michael Fraser would like to contact pastoral charges in order to see if any congregations would be interested. This is a learning experience for students.

It is AGREED that Michael Fraser will coordinate between the University of Toronto and interested congregations. Michael Fraser will draft an email and send it to members of the Commission before forwarding to congregations.

ST. LUKE'S UNITED ETOBICOKE Michael Fraser reported that at the last Presbytery meeting the Court was informed that St. Luke’s Etobicoke congregation intends to disband as of June 30, 2010.

It is clear that the Commission will need to become involved in the disposition of the building, but at this point Michael Fraser reports that he is not clear what the Trustees are hoping for.

Michael Fraser also reports that the Trustees are feeling very “tired” and will probably need some assistance from members of the Commission, but it is not clear at this point what they will need.

It is AGREED that Don MacInnes, who has contact with two of the trustees of the congregation, will invite them to meet with us in order to gather more information and begin to develop a plan for the disposition of the property.

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It is further AGREED that Don MacInnes will make contact with David Allen and report back to the next meeting of the Property and Environment Commission about this.

Priorities/Goals for the next several months There was a round-table discussion to brainstorm issues and priorities for the Commission over the next several months. Here is a list of issues raised – no prioritizing happened at this meeting: • Michael Fraser suggested that we seek advice from the court before we make policy. Our job should be to make administrative decisions within accepted policies, and to propose policies for approval by the full Presbytery. Thus if our goals include the development of policy, then we should be planning to have these policies ratified by the full Court before we act on them. • Michael Fraser suggested that we use St. Luke’s as an opportunity to begin our work. • Micheal Kooiman suggested that we should make contact with the chair of the Pastoral Oversight Commission because they may have a better idea of what other congregations may be looking towards closing or amalgamations in the near future. it would be helpful to have earlier notice of congregations in this position than we received with respect to St. Luke’s. • Don MacInnes suggested that we need to have a conversation with David Allen, Executive Secretary of Toronto Conference, regarding current policies in force about what happens to the proceeds of sale and amalgamation surplus. • Don MacInnes suggested that we need to begin working on a policy: regarding insurance. We could design a simple questionnaire that would be sent to congregations in order to establish information that is helpful to Property Commission. Michael Fraser reported that he has the information for 2007. Don MacInnes will be in contact with Michael Fraser. who will coordinate with The United Church of Canada’s insurance broker HUB to create the questionnaire. • Discussion around Emmanuel Howard Park United Church. It is apparent to the Commission members that there are some serious property concerns regarding this building, but as yet we have not been invited to take any official action. We should seek an official update of where they are at in terms of their visioning process regarding their plans and presbytery's role. the commission is aware that the congregation is involved in a facilitated visioning process; perhaps a copy of this report could come to the Commission even before it goes to the full congregation.

• There is a need to develop a policy regarding how the Commission will define a “major renovation.” The following policy was recommended: That a renovation is considered “major” under the terms of the Manual section 335 if (a) the cost of the renovation is more than 10% of the congregation’s annual operating budget, or (b) the congregation must borrow funds to pay for it. In either case, prior approval of the Property & Environment Commission will be required.

South West Presbytery – December 3, 2009 2009/2010 – 107

NEXT MEETING The next meeting of the Property and Environment Commission is called for January 14, 2010, 7:00 p.m. at Forest Hill United Church.

Adjournment

MOTION Ron Ross to adjourn

Michael Fraser, Chair Stephen Fetter, Secretary

South West Presbytery – December 15, 2009 2009/2010 – 108

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PASTORAL RELATIONS COMMISSION December 15, 2009 - 1:00 p.m. at Humber Valley United Church

Present: Bob Bingham, Gail Hamblin, Shawn Lucas, Ian Manson, Robin Pilkey, Bob Raymont, Deanna Wilson, Kate Young

Staff: Rev. Ken MacDonald

Regrets: Gordon Conquergood, John Hamilton, John Kim

Opening Devotion: Kate Young offered a prayer.

MINUTES OF NOVEMBER 17, 2009 MOTION Ian Manson / Bob Bingham that the South West Presbytery Pastoral Relations Commission accept the minutes of November 17, 2009 as circulated. CARRIED

CORRESPONDENCE RECEIVED  Request for Presbytery Representation at Congregational Meeting Taiwanese Church (December 20th)  Voluntary Associate Minister Request from Royal York Road  Education and Students Interview Schedule  David Bruce (Interim Supervisor Onnuri Korean Report)  North Star - Glenn Smith/Lilla Gilbert  John Mullinder (Council) North Star  Michael Kooiman (North Star)  Eiko Hosaka (Toronto Japanese United Church)  St. Andrew’s Georgetown - Request for Sabbatical Leave/Rev. Grant Williams  Toronto Japanese United Church - JNA and subsequent correspondence  Eleanor Scarlett/North Star United Church  Susan Cowan - Emmanuel United Church Brampton

 Toronto Taiwanese Congregation  Onnuri Korean Church - request for supervisor  David Bruce-Supervision of Onnuri Korean UC  Hugh Reid re: Kingsway Lambton  John Shepherd re: Kingsway Lambton JNA

CORRESPONDENCE SENT  Humbervale United Church - regarding Pastoral Charge Supervisor Appointment  St. Paul’s Long Branch - JNA report deadline

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 Toronto Japanese United Church correspondence between Oversight, Pastoral Relations, congregation and Eiko Hosaka

TRANSFER OF REV. JAN HUNTJENS MOTION Robin Pilkey / Bob Bingham that the South West Presbytery Pastoral Relations Committee transfer Rev. Jan Huntjens, retired, effective November 26, 2009 from South West Presbytery in Toronto Conference to Erie Presbytery in Hamilton Conference. CARRIED

APPOINTMENT OF REV. VIVIAN YARWOOD MOTION Robin Pilkey / Bob Bingham that the South West Presbytery Pastoral Relations Commission accede to the request of Forest Grove United Church and appoint Rev. Vivian Yarwood, Retired Supply, from December 1, 2009 to June 30, 2010, part-time at 10 hours per week, with the following terms for category F: Salary $802 per month, housing allowance $460 per month, financial support for study $300 per annum, and all other terms according to The Manual. CARRIED

Congregational Updates:  Asbury and West United Church – Joint Needs Assessment - Bob Raymont/Steven Lee - there is nothing new to report.  Davenport-Perth United Church – Interim Ministry - Bob Bingham/Deanna Wilson Intentional Interim Ministry seems at this point to be a good choice for them.  Heart Lake United Church – Joint Search Committee - Jamie Holtom/Maureen McLeod-Oliver - they have a number of applications and they have short listed several people and are hearing people give sermons.  Home-Huttonville United Church - presbytery is still in need of finding a Pastoral Charge Supervisor.  Humbercrest United Church – Joint Needs Assessment - Deanna Wilson/Gail Hamblin - Deanna reported that the JNA has started. They have begun interviews of the current ministerial staff.  Humbervale United Church – Joint Search Committee – At our last meeting we made a motion requesting that the two parties participate in mediation. Rev. Ken MacDonald, Rev. Kate Young and Rev. Glenn Smith attended the mediation on behalf of the presbytery. The issue was resolved with all parties in agreement. We will need to appoint two people to the Joint Search Committee. Because there is such a short time between the last JNAR, it was felt that there was no need for a new full JNAC; although there may be a need to do a shortened JNAC. Financial statements will be required. Rev. Deanna Wilson reported that Rev. Etta Snow had agreed to take the services through the Christmas season. There is going to be a need for supply ministry in the New Year.

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 Humber Valley United Church – Joint Needs Assessment - John and Sylvia Hamilton - they have started and it seems like a good committee.

Rev. Mark Winger is having a problem with his voice, and will require three months to recuperate. Rev. Don Matheson is available to provide pulpit supply for this period. Once Humber Valley has provided the appropriate forms Pastoral Relations will deal with this issue in January.  Kingsway Lambton United Church – Joint Needs Assessment report There have been some problems with completing the JNA report to the satisfaction of the congregation, ministry staff and presbytery representatives. John Shepherd has resigned as one of the reps. This will be on the January agenda, as we need to finish this piece of work.  Meadowvale Korean United Church - There is still a need for a supervisor. Ken MacDonald said that Jong Bok Kim would be willing. Ken will follow up with Jong Bok Kim to confirm that he is willing to supervise the congregation.  North Star United Church - Appointment for Eleanor Scarlett-December 31, 2009 Eleanor Scarlett’s appointment ends December 31, 2009. Kate Young reported that the previous presbytery (Dufferin-Peel) did an oversight visit and recommended that Eleanor’s appointed be extended. Unfortunately that report was not seen by anyone in South West Presbytery until mid-November. Glenn Smith, John Mullinder, Lilla Gilbart, Norm Dundas, and Carol Gierak were present at a meeting to look at future funding and ministry needs of North Star. It was decided at our meeting that Eleanor Scarlett’s appointment would not be extended beyond December 31, 2009 unless North Star specifically requested an extension. The church council tried to meet but they did not have quorum. North Star does not appear to have the finances to compensate a full time minister. It was suggested that pastoral care and compassion be a follow-up from our commission to Eleanor Scarlett as we consider the future of this ministry. There is some concern that Eleanor would not receive proper holiday compensation. It was agreed that Rev. Kate Young would contact North Star and Eleanor Scarlett saying that as of yet no request has been received to re-appoint Eleanor to this position our understanding is that the appointment would end on December 31, 2009. If North Star makes a request for something, the Pastoral Relations Commission will entertain any motions when they are received. It was noted that Pastoral Relations is aware that

adequate plans need to be in place to provide for the ministry of the congregation. This is to be done in conjunction with the Presbytery Coordinating Council and the Pastoral Oversight Committee.  Norval United Church – Joint Search Committee - Grant Kerr/Appointment Form for Andrew Hyde. There is an appointment of Andrew Hyde as DLM. The forms have not been received.  Onnuri United Church - Rev. Kate Young has received a report from the supervisor David Bruce and will forward the report to Rev. Samuel Ahn.

PASTORAL CHARGE SUPERVISOR – ONNURI UNITED CHURCH MOTION Robin Pilkey / Bob Bingham South West Presbytery – December 15, 2009 2009/2010 – 111

that the South West Presbytery Pastoral Relations Commission re- appoint Rev. David Bruce as Pastoral Charge Supervisor for Onnuri United Church. CARRIED

 Runnymede United Church – Joint Needs Assessment - Ian Manson/Bob Bingham There is nothing to report. They are still trying to get a couple of people appointed to the JNAC.  St. Andrews United Church - Rev. Grant Williams has applied for sabbatical leave for May, June and July of 2010.

SABBATICAL LEAVE – REV. GRANT WILLIAMS MOTION Robin Pilkey / Bob Bingham that the South West Presbytery Pastoral Relations Commission receive for information the sabbatical leave for Rev. Grant Williams at St. Andrew’s United Church – Georgetown for May, June and July of 2010. CARRIED

 St. Paul’s United Church (Long Branch) – Joint Needs Assessment Committee John and Sylvia Hamilton - Kate Young sent a letter which was only just received. Kate also had a conversation with Dorothy Stewart the Chair of their Board. Dorothy reported that they don’t have audited financial statements. Kate re-iterated that PR would like to have audited statements. Dorothy indicated that they are interested in having the student supply minister, Tyler Powell stay at Long Branch and wondered about an appointment.  Taiwanese United Church - There is a congregational meeting called for December 20, 2009 to approve an appointment. Rev. Allan Baker will be attending on behalf of the presbytery.  Toronto Japanese United Church – Joint Needs Assessment Committee - Robin Pilkey/Allan Baker - Robin Pilkey reported that there have been a number of emails and phone calls over the past month. There was a problem with the minister receiving her pay and it was resolved after some quick work by Robin Pilkey and Kate Young. Ken Koyama resigned as the Chair of Council. Kate is meeting the minister in January to see how she is doing. There has been conversation between Pastoral Relations and Pastoral Oversight regarding this congregation. We need to figure out how the ministry will continue with Rev. Eiko Hosaka. Pastoral Relations needs to review the situation in January.  Westway United Church – Joint Needs Assessment - Ron Coughlin/Paul Cook No report.

OTHER BUSINESS Assignment of duties - Rev. Shawn Lucas volunteered to assist with drafting a policy for the presbytery on sabbatical leaves.

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- Rev. Ian Manson is volunteering to craft a policy regarding Volunteer Associate Ministers for the presbytery.

- Rev. Ken MacDonald is offering to conduct Ministry and Personnel Workshops for the presbytery.

CLOSING PRAYER Rev. Kate Young closed the meeting with a prayer.

ADJOURNMENT The meeting adjourned at 3:30 p.m.

NEXT MEETING Tuesday January 19, 2010 at 1:00 p.m. at Humber Valley United Church.

Reverend Kate Young - Chair Reverend Shawn Lucas - Secretary

South West Presbytery – January 12, 2010 2009/2010 – 113

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

EDUCATION AND STUDENTS COMMISSION January 12, 2010 at St. Andrews United Church, Georgetown

Present: Grant Williams (co-chair), Sylvia Powers (co-chair), Young Joon Rhee, Jong Bok Kim, Linda Wheler, Leicester Bigby, Kelly Thomson and Cindy Cooper

INTERVIEW MOTIONS MOTION Sylvia Powers / Linda Wheler that the Education and Students Commission of South West Presbytery approve Ritch Johanson as ready for an appointment as a Designated Lay Minister. CARRIED

MOTION Grant Williams / Cindy Cooper that the Education and Students Commission of South West Presbytery approve Sandra Jenkinson be received as a candidate for ordained ministry. CARRIED

MOTION Sylvia Powers / Leicester Bigby that the Education and Students Commission of South West Presbytery approve Grace Lee to start the Admission process within the United Church of Canada and to be interviewed by the Conference Interview Committee. CARRIED

MOTION Grant Williams / Kelly Thompson that the Education and Students Commission of South West Presbytery approve that Jennifer Mountain continue her status as a candidate for ordination. CARRIED

MOTION Kelly Thompson / Young Joon Rhee that the Education and Students Commission of South West Presbytery approve that Jennifer Mountain do a full time eight month internship with an off site supervisor outside of an urban area. CARRIED

REVIEW OF STUDENTS AND INQUIRERS Svinda Heinrichs: will complete internship at Davenport Perth at the end of April. Grant Williams and Jong Bok Kim will do a site visit.

Susan Cowan: will be interviewed by the Conference Interview Committee at the end of January to be recommended for recognition as a DLM by Toronto Conference in May 2010. Ron Coughlin has been helping to prepare her for the interview.

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Lynne Wilson: looking to start an internship in September of 2010.

Rae Perigoe: his candidacy has been cancelled

Margaret Roberts: will complete the advisory meetings as an admission in Feb. 2010

Danny Wright: he is waiting for us to set up an interview with him

Bonnie Neely: completed 3 sessions of the Lay Preaching course and will meet with her when she completes the 6 sessions

Murray Osbourne: have lost contact with him

John Thomas McNeil: needs to start discernment. Jong Bok Kim and Cindy Cooper will be on his committee.

Ritch Johanson: he is now available to apply for a DLM position

Samuel Ahn: he was interviewed by the Conference Interview Committee and he was recommended to the admissions process

Sandra Jenkinson: see above motion. She is in the process of taking courses at Emmanuel College

Doug McLeod: for Admission. He went to CIC and will now need to take the 5 courses.

Randy Toy: in the Discernment process. He is taking courses at Tindale College

Carman McClelland: will be starting Discernment process for DLM

Cindy Bourgeois: will be going for her final CIC interview at the end of January

Jeff Bacon: his discernment ends Feb. 17th. He wants to apply for his internship to start in Sept. 2010 at a location outside of SWP. Application for internships is Feb. 1st. He will go to CIC on April 14th. We will interview him before April 23rd to make him a candidate

Jeff Bacon: learning goals: full range of ministry needed with an off site supervisor in a rural small church setting

Ted Grady: he is ready for internship in Sept. 2010. We are waiting for his application for internship

Michael Taylor: he is ready to start his internship in Sept. 2010 but has not submitted his application to us yet.

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Stephen Wickett: we need to meet with him around what he wants to do. He is no longer and LPM since the category no longer exists in the United Church

Karen Williams: She is in her final year and will be ordained in 2011.

Alexa Gilmour: she is doing a 4 month internship in a Boarding Home Ministry. Kelly and Linda will visit the site to make sure it is an appropriate site. She will do the other 4 month internship at St. Andrews Kelly and Linda will visit the site to make sure it is an appropriate site

MOTION Grant Williams / Linda Wheler that the Education and Students Commission of South West Presbytery approve that Alexa Gilmour continue her status as a Candidate for Ordination. CARRIED

Michael Kinsey: he is waiting to start discernment. Young Joon Rhee and Kelly Thomson are on his discernment committee.

Grace Lee: see above motion

Roni Beharry: need 2 people for a Discernment

Louise Granahan: she has an M.Div. and wants to start a discernment. We recommend she wait until November to start this through Runnymeade

Michael Shewburg: we need to look into what he needs to do to become a DLM

Jennifer Mountain: see 2 motions above

LiAnna DiMarco: graduated as an LLWL and wants to be recognized in SWP We will meet with her in 6 months time which will correspond to the one year end of her discernment process.

MID TERM INTERNSHIP VISITS Svinda Heinrichs will be done be Living Waters presbytery

Linda McCullough: needs visit after Feb. by Sheila and Connie

Joanne Hedge: Jong Bok and Linda did visit. It was a good visit.

Alexa Gilmour: will need visit in March

OTHER BUSINESS DLM – new process for Staff Associates is coming

South West Presbytery – January 12, 2010 2009/2010 – 116

LLWL Policy- meet 1st with person. They do 6 courses. Then meet again to recommend them to the presbytery

POLICY DEADLINES Grant will set out dates for interviews

NEXT MEETING February 24th – will meet the 4th Wed. of the month at 10:00 a.m. at St. Andrew’s United Church.

Grant Williams Co-Chair Acting Secretary

South West Presbytery – January 13, 2010 2009/2010 – 117

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COORDINATING COUNCIL January 13, 2010 – 10:00 a.m. to 2:00 p.m. at Windermere United Church, Toronto

The regular meeting of the South West Presbytery Coordinating Council was called to order at 10:00 a.m. by the Chairperson, Glenn Smith. A quorum was present

ATTENDANCE Present: Ron Coughlin, Michael Fraser, Lilla Gilbart, Ross Leckie, Louise Mahood, Sylvia Powers, Bryan Ransom, Glenn Smith, Lois Thompson, Irene Ty, Doug Varey, Stephen Wickett, Grant Williams, Kate Young. Regrets: Stephen Mabee, Vilia Fera, Martha Reynolds, Karen Williams Visitors: Susie Henderson, Ken MacDonald.

CONSTITUTION In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the Coordinating Council of South West Presbytery to order to deal with such business as should properly come before it.

INTRODUCTION OF NEW STAFF Susie Henderson, the new half time program staff person was welcomed.

JOYS AND CONCERNS Each of us shared our personal joys and concerns. We send our deepest sympathy to Ross Leckie, whose mother died in December.

WORSHIP Kate Young shared a prayer “At the Beginning of a Meeting”, taken from 600 Blessings and Prayers from Around the World. We sang the hymn from Voices United 559, “Come, O Fount of Every Blessing”.

AGENDA MOTION Ron Coughlin / Ross Leckie that the agenda be adopted as printed with the following addition: Under Business Arising, add “Conference Executive”. CARRIED

APPROVAL OF MINUTES MOTION Doug Varey / Michael Fraser that the minutes of the South West Presbytery Coordinating Council meeting of October 14, 2009 be accepted as printed. CARRIED

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MOTION Sylvia Powers / Louise Mahood that the minutes of the South West Presbytery Coordinating Council Conference Call of November 18, 2009 be adopted as printed. CARRIED MOTION Ross Leckie / Doug Varey that the minutes of the South West Presbytery meeting held November 21, 2009 be received for information. CARRIED

It was suggested that the Commission meeting minutes be attached to the Presbytery meeting minutes. This issue will be dealt with later on in the agenda.

CORRESPONDENCE APPENDIX A MOTION Ron Coughlin / Stephen Wickett that the list of correspondence received and sent for the period of October 9, 2009 to January 12, 2010 be received for information. CARRIED

Questions were asked about some of the correspondence received. Re: Letter from the General Secretary regarding “Triennium Planning 2011-2013”: In order to gather input and promote discussion, it was agreed that this document should be circulated to all Coordinating Council members. Members are then asked to email their comments to Glenn Smith. Doug Varey and Glenn Smith agreed to take these suggestions about how to get responses from the Presbytery. Irene Ty reiterated the procedure for correspondence. All correspondence should be sent to Elaine Eve/Irene Ty at the South West Presbytery office. A copy will be sent to the appropriate committee that needs to deal with it. If a committee receives correspondence which doesn’t belong to that committee, the committee chair is asked to send it to Elaine Eve/Irene Ty. If a committee receives a correspondence directly, please send the original to Elaine Eve/Irene Ty at South West Presbytery office.

BUSINESS ARISING Formal Hearing Committee Report The decision by the committee was that a formal hearing was not required. Rev. Don Laing, Nelsona Dundas, Rev. Kate Young and Sylvia Powers who were on that committee, were thanked for their work.

Communication Strategy Task Group Two meetings were held, one in November and another in December. Barry Rieder, Glenn Smith and Elaine Eve were the consistent people throughout these meetings. There is another meeting this Friday at 1:00 p.m., to which anyone is welcome. Some progress has been made. They discussed questions and issues about what information is appropriate to put up on the

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website. Some revisions have been suggested for the South West Presbytery pages of the website.

Toronto Conference Executive Ron Coughlin gave us an update: When the Executive meet, they generally deal with policy making. One issue they are dealing with is the relationship with groups that Conference used to fund. The Executive will be discussing each organization and discuss what the current relationship should be. The Conference Annual meeting will not be at the Toronto Congress Centre, but will be at St. Paul’s United Church in Orillia. Another topic that is being discussed is on how assets of all presbyteries will be divided: ie. Toronto West Corporation, of the Tri-Presbytery. They hope to have a resolution in the coming months. Ron Coughlin will have updates emailed to us after every Toronto Conference Executive meeting.

REPORTS FROM CIRCLES LEADERSHIP CIRCLE Nominations MOTION Ross Leckie / Lois Thompson that the South West Presbytery Coordinating Council appoint Rev. Don Laing, retired minister, to be chair of Program Circle. CARRIED

Laura Kennedy’s name should not be on Pastoral Oversight. She is a member of the Retirees and Pension group. Ross Leckie asks all coordinating council members to encourage individuals in the presbytery to get involved. We would like to know who has not attended a Presbytery meeting. There were suggestions as to how to get people out who have not been involved. A suggestion was made about a visual presentation of geographical areas in the presbytery where there is involvement and where there is lack of involvement. At the last meeting, we had asked for a directory of all the presbyters. Glenn Smith will ask Elaine Eve for this directory. The directory needs to include a list of committees and members. Education and Students Commission There are 31 students in process, 9 candidates for ordination, 6 for admission, 7 inquirers, 2 licensed lay worship leaders, 5 designated lay ministers. There are about 8 active Commission members. There is a need for more active participation on the Commission. They have a backlog of 11 students who need to be interviewed. The Commission realizes that they need to

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organize and structure their meetings and procedures. They are meeting once a month on the fourth Wednesday. A lot of paperwork needs to be completed with deadlines attached.

Pastoral Relations Commission The Commission is small, only about eight active members and mostly from the old Toronto West Presbytery. They are needing supervisors for a number of congregations, including a number of ethnic congregations.. An issue they struggle with is confidentiality. They are having a joint meeting with Pastoral Oversight in January. The workload for Kate Young, the Chair, has been heavy. MOTION Louise Mahood/Ron Coughlin. that the South West Presbytery’s volunteer secretary , Irene Ty, be asked to write and send a letter to Windermere United Church’s Ministry & Personnel Committee to express our thanks and appreciation, and at the same time acknowledging the demands placed on Kate Young, which is challenging to this congregation and,

that a similar letter be written to St. Andrew’s United Church in Georgetown, with regard to the situation faced by Grant Williams, who is spending an average of 10 – 15 hours a week on Presbytery work. CARRIED

PROGRAM CIRCLE Mission Support and Finance Treasurer’s report APPENDIX B Louise Mahood circulated the South West Presbytery Income & Expense 2009 / Budget 2010 sheet. Louise Mahood will email a copy to all Coordinating Council members. In the future, she has asked and we agreed to eliminate the column “Approved budget”. There were some outstanding assessments for 2009 still owing by some congregations. We have inherited the Toronto West Bursary Fund with a balance of $6,201.15. It was suggested that the Education and Students Commission develop the policy for this. Vacation bible school of 2009: Ron Coughlin reported that the seed money from Toronto West Presbytery will be returned to the South West Presbytery. MOTION Louise Mahood/Stephen Wickett that the Coordinating Council of South West Presbytery receive the financial statement as presented. CARRIED

Stephen Wickett reported that there will be a Mission Support and Finance Committee meeting before the next presbytery meeting. They will deal with the correspondence received.

Property and Environment Commission

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Michael Fraser reported that the group will be organizing a risk management seminar. A survey on insurance will be sent out as well. The Commission will be meeting with Norval United Church and with St. Luke’s United Church.

Pastoral Oversight Lilla Gilbart reported that the committee is discussing the issue of clustering of congregations. A survey will be sent out soon. They are working with congregations who are struggling. The Conference has asked that presbytery do a viability assessment of North Star United. MOTION Ron Coughlin / Doug Varey that South West Presbytery Coordinating Council appoint a Commission to assess the viability of North Star United Church and,

that Glenn Smith be asked to appoint the members to that commission and that the commission be asked to report back at the May Coordinating Council meeting. CARRIED

It was suggested that we ask for a progress report at the March Coordinating Council meeting. It was suggested that we develop a viability assessment questionnaire that could be shared and used in the whole presbytery. Faith Formation Committee The advent event was poorly attended. There were four speakers and ten participants.

ENGAGEMENT CIRCLE No report. Karen Williams is still ill.

WORSHIP AND THEME GROUP The committee will meet following this meeting to plan the worship of the next presbytery meeting.

PLANNING PRESBYTERY MEETINGS: Evaluation of November 21, 2009 meeting a) It was challenging at first because we did not achieve quorum at the beginning of the meeting. b) Some felt that the worship and the small group discussion went on a bit too long. • The Power Point presentation needed to be more professional. • Some appreciated the worship and small group discussion. The questions we were given to discuss helped to build community. • Motions being presented and any handouts that deals with the business of the court need to be emailed ahead of time. • Another suggestion: create a file box for every church. One or two copies of every handout related to business must be included in the file box.

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• It was suggested that we have an announcement table for people to place their posters/flyers, and just before lunch, the Chair could highlight them. • It was suggested that we have two tables: one near the entrance for documents for business, and one in a different location for the announcements. • It was agreed that we form a “Meeting Logistics Group” who would organize the registration and location of tables, where the digital projector will be set up, the screen, microphones, and look at issues of accessibility. Michael Fraser and Stephen Wickett volunteered to be part of this group. Margaret Nelson could be asked to be part of this group. Elaine Eve needs to be consulted and involved in this group as well. This group would need to go to the site a few weeks before.

MOTION Kate Young/Michael Fraser that this Coordinating Council of South West Presbytery has determined that it is necessary that the Administrative Secretary be present at all Presbytery meetings, and

that the Coordinating Council authorize Chair Glenn Smith to take the matter up with David Allen, Executive Secretary about this motion. CARRIED (unanimous)

c) Meeting Agenda of February 20, 2010 - If you have a need for agenda time, please email the chair a week in advance of the meeting. We could ask Elaine Eve to send an email to all the chairs to ask if they have an agenda. - There is a one hour presentation by the Congregational Renewal and Development Committee. Rob Dalgleish will be the presenter. - There is also a presentation by Sparrow Lake Camp for half an hour. - Pastoral Oversight and Pastoral Relations will need some time. - Toronto United Church Council will need some time to make a presentation. - Worship Theme will be allotted 45 minutes altogether. - We would like to start on time. Would all Coordinating Council members please arrive on time? - How do we communicate when a meeting is to be cancelled, ie. snow storm? The chair and secretary will need to make a decision a day before. The decision will be emailed to all presbyters.

People asked that the agenda and minutes come out in good time before the next meeting.

DISCUSSION WITH KEN MACDONALD In regards to the personnel portfolio: we are dealing with personnel policy changes. We are looking at doing 2 – 3 Ministry and Personnel workshops.

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There was an informal meeting with clergy of Dufferin and Peel. Clergy in the old Don Valley presbytery (with the exception of Asbury and West) are already meeting together. We are working to end the isolation in ministry. Ken is working with ethnic congregations and working with Pastoral Oversight on clustering. He is starting to work with Property and Environment Commission. Two people appointed to meet with Ken MacDonald for coffee: Doug Varey and Stephen Mabee. Since now Stephen is going to another presbytery Glenn Smith was asked to find a person to replace Stephen Mabee.

OTHER BUSINESS

Vision for South West Presbytery A letter was distributed that was received from Doug Varey. This was not discussed. At the next Coordinating Council meeting we will start with visioning.

We need to gather at 9:30 a.m. so we can start at 10:00 a.m. and perhaps end by 3:00 p.m. We need to think about how to help the presbytery take ownership of a vision. How do we discover what that vision is? We are responsible for the health and well-being of our congregations.

Protocols for operating and meeting of all Committee/Commission Chairs Glenn Smith suggested that a meeting be called with the Commission Chairs and Elaine Eve, to talk about proper distribution of motions and minute taking.

Glenn Smith is setting up a meeting with the chairs of all the Committee/Commission Chairs and the Coordinating Council Circle Chairs to deal with the issue of communication strategy.

ADJOURNMENT Glenn Smith closed the meeting with a blessing.

NEXT MEETING OF THE COORDINATING COUNCIL The next regular meeting of the South West Presbytery Coordinating Council will be held on March 10, 2010 at St. Andrew’s United Church - Georgetown. At the next meeting we will begin with talking about visioning.

Glenn Smith, Chairperson Irene Ty, Secretary

South West Presbytery – January 13, 2010 2009/2010 – 124 Appendix A

SOUTH WEST PRESBYTERY Presbytery Correspondence – October 10, 2009 – January 12, 2010

RECEIVED MINUTES • Education & Students Commission – October 19 and November 2, 2009 • Engagement Circle – October 22, 2009 • Intercultural & Diverse Communities in Ministry – October 8 and November 21, 2009 • Pastoral Relations Commission – October 20 and November 17, 2009 • Social Justice and World Affairs – November 14, 2009 • Congregational Renewal & Community Development – October 15, 2009 • Community Ministry Commission – October 7, 2009 • Toronto Conference Executive – November 11, 2009 • Toronto Conference Interview Committee - November 18, 2009 • Toronto Conference Executive Highlights – September 9, 2009, November 11, 2009 and December 4, 2009 Conference call

GENERAL COUNCIL • Residential Schools Update – October 2009 • Summary of the actions of the 40th General Council as of October 7, 2009 • The General Insurance Plan for The United Church of Canada (UCC Protect) • Letter from Tracy Murton – Chair Permanent Committee on Ministry and Employment Policies and Service commending the work of Eleanor Scarlett • United Church Invited to Focus on Children in Foster Care • Remit 3 Transfer and Settlement to be Optional (Due April 30, 2010) • Executive summary of the Drawing From the Same Well: The St. Brigid Report of the Anglican-United Church Dialogue 2003 – 2009 • Letter from the General Secretary regarding Triennium Planning 2011-2013 – Background • Letter from Abiel Khalema – Ministry Personnel and Resources - Human Resources Unit regarding Vulnerable Sector Checks • General Council New Releases – - Giving Thanks for Abundance When Faced with Scarcity - Advent Greetings from the Moderator - Church Life amid H1N1 - Religious Faith Must Play a Role in Climate Change Talks - Supporting the Moderator at the Copenhagen Climate Change Talks - Ring Bells for Climate Change - United Church calls on CIDA to Reconsider Cuts to KAIROS - Former Moderator Bill Phipps to Fast for Courage in Copenhagen - Accessibility and the Church - UC Moderator to Attend Climate Change Talks in Copenhagen

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- Opportunities to Serve – Fall 2009 on GC Committees, Task Groups or as a Representative to The United Church of Canada - Moderator Adds her name to Church Leader’s Letter in Copenhagen - Accommodations Task Group – looking at possible locations for GC office - Moderator’s Christmas Message - Moderator’s Epiphany Message

TORONTO CONFERENCE • President Carol Gierak’s Christmas message • Schedule of January 27 & 28, 2010 Education & Students Interviews • Letter from Carol Gierak to Presbytery chairs and volunteer secretaries thanking them for their work in the presbyteries • Memo to David Allen – Executive Secretary from Saskatchewan Conference Office regarding Responses to the Actions of General Council

COORDINATING COUNCIL • Email from Brian McIntosh regarding Cross-Presbytery Justice Communication • Request for agenda time from the disbanded Toronto Conference Aboriginal Solidarity Circle to present the presbytery with a Four Directions Candle • Copy of letter sent to Toronto Conference regarding Beverley Hills United Church contributing $30,000 to the over run of repairs and maintenance costs. • Formal Hearing decision

MISSION SUPPORT AND FINANCE • Letter from Humbervale United Church requesting consideration for financial assistance • Letter from North Star United Church regarding financial situation • Letter from Northminster United Church requesting presbytery approval for a loan renewal • Letter from Mount Dennis United Church requesting use of their Trust Fund for the Minister’s Housing Allowance

EDUCATION AND STUDENTS • Letter from Abiel Khalema regarding the credential check for The Rev. Hyung-Bok Yoon

PASTORAL RELATIONS • Email from Taiwanese United Church regarding the appointment of a minister

MISCELLANEOUS • Bill C-384, An Act to amend the Criminal Code (right to die with dignity) • Anglican United Refugee Alliance Winter Newsletter • Invitation to graduates of the LPMiT program at United Theological College

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SENT

• MEPS forms signed by presbytery secretary to individuals • Request for feedback from pastoral charges and those covenanted • Letter to St. Paul’s United Church – Board Chair – Dorothy Stewart from Pastoral Relations regarding Joint Needs Assessment process • November mailing • Mission and Service Fund Enthusiast letter to presbytery ministries

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South West Presbytery - Income/Expenses 2009 / Budget 2010 2009 2010 Budget 2009 Approved Income/ 2010 Exp. YTD Budget Expenses Budget Dft. Carried Forward from 2009 * $ 14,500.00 Funds Collected for lunches $ 775.92 Conference Stipend $ 20,000.00 $ 30,000.00 $ 44,500.00 Presbytery/Coord Council Meetings (1) $ 5,000.00 $ 3,998.37 $ 7,900.00 Special Services-i.e. Covenanting $ 1,000.00 $ 419.51 $ 1,000.00 Professional Services $ 2,000.00 $ 126.05 $ 4,000.00 Committee Expenses $ 6,000.00 Honouraria $ 3,000.00 Contingency $ 3,000.00 $ 2,000.00 Program Circle Community Ministries Commission $ 500.00 Faith Formation- VBS $ 435.31 $ 6,000.00 Mission Support and Finance Pastoral Oversight $ 2,000.00 Property and Environment Toronto West Presbytery Corporation Sparrow Lake Camp Board Youth and Young Adults $ 6,000.00 Leadership Circle Education and Students $ 356.68 $ 2,500.00 Nomination & Leadership Development $ 400.00 Pastoral Relations $ 3,000.00 Retirees, Pensions & Retained Engagement Circle Cong. Renewal & Community Dev. $ 2,000.00 Ethnic and Intercultural Ministries $ 140.73 $ 2,000.00

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Social Justice and World Affairs $ 400.00 $ 1,800.00 Totals $ 20,000.00 $ 5,876.65 $ 41,100.00 Net Costs Approximate $ 5,100.73 Carried Forward Balance $ 14,899.27

(1) Food $2,144.29, Global Crossing $410.23, Travel $1,443.85 *Note: Working Balance as of January 12th, 2010. There are likely additional adjustments in the next month

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PROPERTY AND ENVIRONMENT COMMISSION January 14, 2010 at Forest Hill United Church

Present: Paul Cook, Stephen Fetter, Michael Fraser, Don MacInnes, Steve Lee, Ron Ross

Regrets: Michael Kooiman, James Lepard

REGARDING ST. LUKE'S UNITED CHURCH The Commission met with the trustees of St Luke's United Church. This is a preliminary list of tasks that will be necessary for the sale of the building:

• The building and property needs to be appraised – we'll need at least three separate quotes. Michael has received the name of a person with commercial real estate experience who has done work with the General Council in the sales of churches. Michael has been given a second name; Don MacInnes recommends Peter Polson 416 236-1876, in Royal LePage. • There are some other commercial real estate agents known to XX – he'll find the company that was used by Lawrence Park. • Don will handle some of these things on behalf of the Presbytery; • Steve will contact Lillian Gilbart to talk about amalgamation possibilities for St. Luke's • The current trustees are assembling documents for us, including deeds, leases, and notice that has been given to the tenants.

WESLEY-MIMICO UNITED CHURCH GRANT APPLICATION Wesley-Mimico United Church has applied for a grant Church/Manse Modernization and Improvement grant, in the amount of $2600, to conduct a building audit to assess “whether the building has a future and what the church must do to move into the future.”

It is AGREED that The Property & Environment Commission on behalf of South West Presbytery endorse the application of Wesley-Mimico United Church in principle, and request completed supporting documentation.

INSURANCE ISSUES The Commission discussed a suggestion that this commission should sponsor a seminar on Risk Management. The UCC's insurance broker – HUB – is willing to offer the content. It lies within the mandate of the Commission to ensure that congregations are appropriately insured.

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It is AGREED that the Commission will ask the Presbytery Administrative Assistant to send an invitation to each congregation to attend a Risk Management Seminar.

RE: NORVAL UNITED CHURCH APPENDIX A, B & C The Commission met with Trustees from Norval United Church to discuss a sale of donated property. Documentation attached at Appendices.

It is AGREED that the Commission will hold a conference call meeting next Tuesday or Wednesday to reflect on the decisions made by the Congregational Meeting of Norval UC, currently scheduled for Sunday January 17, 2010.

The meeting adjourned at 9:30 pm

ATTACHEMENTS

Appendix A – “Information concerning an offer on the 5 acres of land that Norval United Church owns on Bovaird near Mississauga Road.”

Appendix B – “Norval United Church: History and Primary Property Option Background”

Appendix C – “Re Norval UC – Offer for Purchase and Sale”

Michael Fraser, Chair Stephen Fetter, Secretary

South West Presbytery – January 14, 2010 2009/2010 – 131 APPENDIX A

Information concerning an offer on the 5 acres of land that Norval United Church owns on Bovaird near Mississauga Road.

In 2000 Norval United Church purchased the two houses next door to the church. The first house was used for church purposes, the second house was rented out. The original intent was to build something on the existing property but after much prayer, study, discussion and more prayer it was decided that the existing property was not adequate for our needs.

In the meantime, Jack and Mary Crawford and Don and Carolyn Crawford offered the church 5 acres of land on which to build a new church building. This generous gift was gratefully acknowledged but some wondered if this was the best location for Norval United Church. Did we want to move into Peel, into Brampton? What would be built in the surrounding area? There were many questions. Other property options were extensively researched.

At the Annual Meeting on Feb. 19, 2006 it was reported that the Crawford family had severed the five acres and was awaiting the church decision on taking the property or not. After continued research on other properties the decision was made to build on the Crawford property. The land was transferred to the church in early 2007.

In the summer of 2007 the Crawford farm was sold to a developer. Soon after purchasing the farm, the developer approached the church about buying the five acres. When the church heard that the proposed development was to be a large commercial centre much like Trinity Commons in Brampton, rather than the residential development that had been expected, much time was spent looking at options including reviewing property options that had been previously considered

As the consideration of other lands was taking place, the Town of Halton Hills approached the church about a piece of land near the Gellert Centre in Georgetown South. Since then, much time has been spent putting together a proposal on what might happen on the Gellert lands.

It had been hoped that the church would be able to share with the congregation a proposal on the Gellert lands along with a proposal on the Crawford lands.

In the last four months, though, the developer’s interest in the church’s 5 acres on Bovaird has increased significantly. The developer has told the church that they want to make their applications to the City of Brampton for development of their land and need to know whether or not they will own the church lands.

The developer has made the church an offer. Here are the broad stroke details of the offer:

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Selling price - $3,750,000 ($750,000 an acre) Cash on closing - $1,750,000 Vendor take back mortgage (a mortgage held by the church) - $2,000,000 Mortgage terms – 3 year mortgage at 4% interest. If the church requires funds for land purchase or other new church related costs, the church can draw down up to $500,000 in $50,000 increments. The church can call the loan anytime before the end of the 3 year term if the church has a building permit for new building. Conditions – The church has 30 days from January 6, 2010 to get Congregational and Presbytery approval.

Throughout this process, due to their generosity and their initial hope that a church would be built on their land, the Crawford family has been consulted and informed every step of the way. They have offered their support to this offer saying they only want what is best for the church.

The ideal situation would have been to have had a proposal on the Gellert lands available at the same time. While nothing is finalized on a Gellert proposal, what is being considered, for congregational and Presbytery approval, is the purchase of 4 acres of land at a cost of $550,000 per acre or $2,200,000. The Trustees hope to have something for the congregation to consider in the near future.

The reality is, though, that an offer on the church lands has come forward now and the congregation has to make a decision, either way, at this time.

A Congregational Meeting has been called for Sunday, January 17, 2010 following the 10:00 worship service to determine the Congregational will on this offer. If the congregation approves the offer, the matter will immediately go to the Property and Environment Commission of the South West Presbytery.

A number of the Trustees will be available following worship on Sunday, January 10th or questions can be directed to the Trustees, which include:

Paul Ivany, Chair 905.873.8721 [email protected] Beth Laidlaw, Secretary 905.455.8519 [email protected] Fred Paul 905.877.6214 [email protected] Bruce Reed 905.846.2522 [email protected] Carol Reid 905.456.1582 [email protected] Wendy Robson 455-8340 ex2390 [email protected]

January 10 – 16 is the Week of Guided Prayer at Norval United Church. All church meetings are cancelled. The focus of the church for the week is on prayer. Let us all hold this property matter up in prayer and seek God’s guidance on our direction and in all we do.

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Norval United Church History and Primary Property Option Background

James Forster was born in Rayton, Northumberland County, England in January 1790. His parents died when he was quite young, so in many ways he had to face the world alone. As a young man he abandoned his family’s Anglican heritage and began to join with the Methodists. At 21 he became a local preacher in the Methodist church.

In 1827, at 37 years of age, James Forster came with his wife, five sons and one daughter to Canada and settled on a farm near Streetsville. James immediately connected with the Methodists and became a much sought after local preacher, all the while, tending to the farm.

In 1847, at 57 years old, he retired from the farm in Streetsville to a farm in Halton, on the 10th sideroad, stretching from the 10th line to what is now Winston Churchill Blvd. It was there that James Forster opened his house for Methodist preaching and prayer services. It was there, in that house, that the Norval United congregation began.

Soon after, the house could not accommodate all the people who were coming to the services. The congregation moved down to the schoolhouse in Norval. The old schoolhouse was located across the road from the present church building, where the day care is now located.

In 1853 the first Methodist church in Norval was built. It was built on the very spot where the present church stands.

James Forster’s son Thomas was 21 when the family moved to the farm on 10 sideroad. He became very active and very involved in the leadership of the congregation.

One of Thomas’ mentors was James Gooderham, brother to William Gooderham of distillery fame. James Gooderham wanted nothing to do with the family business and, for a time, was actually in training to become a Methodist minister.

James Gooderham bought the piece of land where the church now sits from Alexander McNabb, of the village of Norval’s founding family. Gooderham paid 5 shillings for the land. In 1852 James Gooderham laid the cornerstone for that first Methodist church. The first church building cost 120 pounds to construct and was a building 30 feet by 40 feet.

James Gooderham and Thomas Forster were lay leaders in this congregation. As was Robert Watson, grandfather of Dorothy McLean, a lifelong member of the congregation who passed away in February 2005.

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Sixteen years after building that first church it was in need of serious repair. Just 20 years later the original church was beyond repair. It was torn down and in 1889 the present church building was erected at a cost of $4,000.

Through the years Norval has been part of different Pastoral Charges and has been affiliated with Huttonville, Home, Churchville, Glen Williams, and Mount Pleasant.

In recent years Norval was part of a 3 point charge – Home-Huttonville-Norval. It was in 1999 that Norval had grown to a sufficient size to become a Pastoral Charge on its own and, for the first time in its history, the congregation was a single point Pastoral Charge.

In 2000 the congregation purchased the two houses next door, the first purchase of church property since James Gooderham’s purchase of the lot in 1852. (And the congregation paid a bit more than 5 shilling for the houses – more like $500,000!) The first house was used for church purposes; the second house was rented out.

The debt on that purchase was paid off in about 18 months. The original intent was to build something on the existing property but after much prayer, study, discussion and more prayer it was decided in December 2006 that the congregation sever 5 acres of land that had been donated to the church by Jack and Mary Crawford and Don and Carolyn Crawford.

In February 2007 the Crawford lands were severed and the 5 acres assumed by the Trustees of the Norval United Church. Soon after the severance the church was approached by the developer, who purchased all the farmland surrounding the church, to buy the church land as well. The projected use of the farmland around the church land caused the Visionary Team, on behalf of the congregation, to step back and review other options for land.

Here are excerpts of a presentation of the Visionary Team at the 2008 Annual Meeting of Norval United Church.

“This past summer of 2007, an unexpected opportunity came our way. The Crawford farm at Hwy 7 and Mississauga Road was sold to a developer. The developer asked us if we’d consider selling the five acres that the Crawford family had so generously donated to us. Their very lucrative offer for our five acres took us by surprise but opened up possibilities to stand back and to search for other suitable land closer to our current location.

When we were first approached with the offer from the Developer, our primary concern was for the Crawford family and how they would feel about this astounding offer. Our number one step was to meet with the Crawford’s.

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The Crawford’s response was in the same generosity of spirit in which the land was originally given. They are pleased to be able to play a role in this exciting, unexpected opportunity that has come our way. They believe that God truly does work in mysterious ways.

The Crawford’s faith in God, their unwavering support of the life and work of Norval United Church and their incredible patience through this part of our journey should be an inspiration to us all. Whenever we build, wherever we build, it will be a living testament to the Crawford family.

Following the meetings with the Crawford’s, Norval’s Ministry Leadership Team then gave the Visionary Team the mandate to fully investigate the possibilities of other suitable lands.

We began to look at property closer to Norval, including many pieces of land that we had reviewed in the past. The properties we looked at included the Russell property behind the church, the Spina property near the river, an Upper Canada College property up the hill into Georgetown, Bob Crawford’s property on the east side of Norval, and even the Nashville North property.

We took a summary of all that we had researched to Bruce McLean, Planning Commissioner for Halton Hills, to see if there were any major problems with any of these properties and to discuss our options with him. Bruce gave his opinion on all lands presented, and then asked us to consider a piece of property in Georgetown South.”

The Georgetown South property is 12 acres of land immediately south of the Gellert Community Centre on Main Street South (8th line), Georgetown. It is land that had been designated for a High School on the Georgetown Land Use map in the Official Plan but which the School Board has indicated it will not develop.

Norval United Church approached Fernbrook Homes, the owner of the 12 acres of land, to determine their interest in selling the lands. There is interest to sell. We felt 12 acres may have been too much to purchase, so we considered potential partners for the land.

We are in serious discussion with one potential partner in particular and hope to be able to reveal publicly the name of that partner in the very near future. With this partner there may be the synergy of shared parking, shared amenities, and shared space.

Norval United is considering purchasing 4 acres of land at an approximate price of $550,000 per acre.

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There have been extensive discussions between the land owner and the church’s representative and between the potential partner and the church. We feel we are very close to having something substantial to present to the congregation and the Presbytery.

Throughout this process we have also kept in regular and ongoing contact with other area United Churches.

At the upcoming meeting of the Property and Environment Commission we will flesh out all the work that has taken place to get us to this particular point in time and will answer all questions.

Throughout this process our minister, Rev. Paul Ivany, has always stated that our moving forward as a congregation has little to do with money. The money really doesn’t matter a whole lot. It isn’t a question of whether we will have enough money, it’s more a question of whether we will have enough faith. What is God calling us to do and be? How are we called to reach out to others? How do we do that?

This congregation has been worshiping together for more than 160 years. We continue to feel blessed by God and continue to hope we feel the Spirit’s leading in all we do.

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PASTORAL RELATIONS COMMISSION Joint Meeting with South West Pastoral Oversight Committee January 19, 2010 - 1:00 p.m. at Humber Valley United Church

Present: Bob Bingham, Gail Hamblin, John Hamilton, Rev. Shawn Lucas, Rev. Ken MacDonald (Staff), Robin Pilkey, Rev. Bob Raymont, Rev. Deanna Wilson, Rev. Kate Young

Visitors: Rev. Connie denBok (Pastoral Oversight), Rev. Carol Gierek (Pastoral Oversight), Lilla Gilbart (Pastoral Oversight),

Regrets: Gordon Conquergood (corresponding member), John Kim, Ian Manson

Opening Devotion: Kate Young offered a reflection from Circles of Grace, called Wings of Strength.

Minutes of December 17, 2009 (deferred until February)

CORRESPONDENCE RECEIVED North Star UC regarding pulpit supply Toronto Japanese UC - options for appointment

CORRESPONDENCE SENT  Toronto Japanese UC correspondence between Oversight, Pastoral Relations, congregation and Rev. Eiko Hosaka  Letter to Rev. Eleanor Scarlett

Joint areas of Concern/Work needing to be done for Oversight and Pastoral Relations: There was agreement that working collaboratively would be beneficial, since there seems to be a lot of areas of overlap between the two groups. It was suggested that these issues be forwarded to the Coordinating Council for further discussion. It was agreed that our two committees would meet together every other month.

TORONTO JAPANESE UNITED CHURCH Kate Young reviewed Pastoral Relations involvement with Toronto Japanese United Church. Kate met with the minister, Rev. Eiko Hosaka and she had a lot of concerns about the congregation. There appears to be a pastoral concern for Rev. Eiko Hosaka and this is being looked after. Since we have not received a re-appointment form for her a pastoral charge supervisor needs to be appointed.

TORONTO JAPANESE UNITED CHURCH - JOINT NEEDS ASSESSMENT REPORT MOTION Bob Raymont / John Hamilton

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that the South West Presbytery Pastoral Relations Commission reject the recommendations of the November 15, 2009, Joint Needs Assessment Committee Report from Toronto Japanese United Church, because of our concerns for the long term viability of the congregation. CARRIED MOTION Bob Bingham / Gail Hamblin that the South West Presbytery Pastoral Relations Commission request that the Coordinating Council review the viability of Toronto Japanese United Church because of our concerns for the long term viability of the congregation and;

that the South West Presbytery Pastoral Relations Commission strongly recommend that a 333 review of the pastoral charge be conducted. CARRIED

NORTH STAR UNITED CHURCH When the new presbytery came into being, we received no other records, except from Don Valley. Hence we have very little information about North Star. Kate Young reviewed the situation with North Star. They require a supervisor and pulpit supply. How do we move forward? There has been some strife between some of the members of the congregation.

It was agreed that we would invite Pastoral Oversight back for the March meeting of Pastoral Relations Commission. At this point (2:25 p.m.) Rev. Connie denBok, Rev. Carol Gierak and Lilla Gilbart left the meeting.

CONGREGATIONAL UPDATES  Asbury and West United Church – Joint Needs Assessment - Bob Raymont/Steven Lee Bob Raymont reported that their JNAC will be completed by the end of January.  Davenport-Perth United Church - Interim Ministry-Bob Bingham/Deanna Wilson Bob Bingham reported that they have not met this month. The Chairs of the Community Ministry Commission have met with the Chair of the Church Council, so they are trying to build up some relationships.  Emmanuel-Howard Park United Church

MOTION Robyn Pilkey / John Hamilton that the South West Presbytery Pastoral Relations Commission appoint Rev. Shawn Lucas as the pastoral charge supervisor of Emmanuel-Howard Park United Church until Rev. Philip Cable returns from a restorative care period . CARRIED

 Heart Lake United Church – Joint Search Committee - Jamie Holtom/Maureen McLeod-Oliver. Kate Young received a note saying that their search committee has re- started the search process.  Home-Huttonville United Church -appointment of Pastoral Charge Supervisor Rev. Carol Geirek has volunteered to be the Supervisor.  Humbercrest United Church - Joint Needs Assessment - Deanna Wilson/Gail Hamblin

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Deanna Wilson reported that the JNAC is in progress.  Humbervale United Church MOTION Robyn Pilkey / Gail Hamblin that the South West Presbytery Pastoral Relations Commission appoint Deanna Wilson and a person to be named later as the presbytery representatives to the Joint Search Committee of Humbervale United Church . CARRIED

MOTION John Hamilton / Robyn Pilkey that the South West Presbytery Pastoral Relations appoint Rev. Shawn Lucas and Rev. Ron Coughlin and a person to be named later to meet with Rev. Leslie Hills to assess that he be able to seek settlement or another pastoral relationship. CARRIED

 Humber Valley United Church – Joint Needs Assessment Committee - John and Sylvia Hamilton. John Hamilton reported that the JNA is moving along nicely. We have not received an appointment for Rev. Don Matheson.  Meadowvale Korean United Church - Supervisor Jong Bok Kim has agreed to be the pastoral charge supervisor.  Martin Grove United Church - Kate Young will seek out two people to conduct a Joint Needs Assessment. Kate Young will respond to their letter addressing to each of their concerns.  Norval United Church – Joint Search Committee Grant Kerr/Appointment Form for Andrew Hyde. Andrew Hyde’s forms are in process.  Onnuri Korean United Church - Rev. Dave Bruce has requested to be relieved of the supervisor’s duties. Kate Young will send Rev. Bruce`s reports to Pastoral Oversight.  Runnymede United Church – Joint Needs Assessment Committee Bob Bingham reported that the JNAC has not met yet because the pastoral charge has not appointed the final people to the committee.  St. Paul’s United Church (Long Branch) – Joint Needs Assessment Committee (John and Sylvia Hamilton). John Hamilton updated the commission on the current status of the JNAC.  Taiwanese United Church - Appointment Form - We have not received an appointment form.  Westway United Church – Joint Needs Assessment - Ron Coughlin/Paul Cook- appointment of DLM will come from their Needs Assessment to be received. They have an appointment but Kate Young has not received the paperwork.

OMNIBUS MOTION John Hamilton / Bob Bingham

RETAINED ON ROLL – REV. NEIL PARKER

South West Presbytery – January 19, 2010 2009/2010 – 154

that the South West Presbytery Pastoral Relations Commission recommend the that Rev. Neil Parker be Retained on the Roll of Presbytery as retired effective March 1, 2009.

RETAINED ON ROLL – REV. HARRY OUSSOREN that the South West Presbytery Pastoral Relations Commission recommend the that Rev. Harry Oussoren be Retained on the Roll of Presbytery as retired effective January 1, 2010.

RETAINED ON ROLL – REV. KEN MACDONALD that the South West Presbytery Pastoral Relations Commission recommend the that Rev. Ken MacDonald be Retained on the Roll of Presbytery in another United Church appointment as of July 1, 2009.

TRANSFER – REV. JO ANN MARRIOTT that the South West Presbytery Pastoral Relations Commission transfer Rev. Jo- Ann Marriott effective December 17, 2009 from Hamilton Presbytery in Hamilton Conference to South West Presbytery in Toronto Conference.

VACANCY DECLARED – HUMBERVALE UNITED CHURCH that the South West Presbytery Pastoral Relations Commission declare a Vacancy for a three-quarter time (30 hours per week) Ordained Minister at Humbervale United Church effective March 1, 2010 and that Deanna Wilson and a person to be named later be appointed to the Joint Search Committee.

SABBATICAL - REV. DALE BURKART that the South West Presbytery Pastoral Relations Commission receive for information the sabbatical leave for Rev. Dale Burkart at Westway United Church from July 19, 2010 through to October 17, 2010.

REQUEST TO RETIRE – REV. ANTHONY GAZZARD that the South West Presbytery Pastoral Relations Commission accede to the request of the Rev. Anthony Gazzard to retire August 31, 2010.

LEAVE OF ABSENCE – REV. LAURA WILLIAMS that the South West Presbytery Pastoral Relations Commission accede to the request of Humber Valley United Church to grant Rev. Laura Williams an unpaid leave of absence for July, August and September 2010. CARRIED

Closing Prayer

NEXT MEETING February 16, 2010 1 – 4 p.m. at Humber Valley United Church

South West Presbytery – January 19, 2010 2009/2010 – 155

ADJOURNMENT The meeting was adjourned at 3:46 p.m.

Division of Work Sabbatical Leaves - Shawn Lucas, Ken MacDonald Ministry and Personnel Workshops – Ken MacDonald, Ian Manson and Gail Hamblin Voluntary Associate Minister Forms for 2010 - Ian Manson Retained on the Roll forms for 2010 - Elaine Eve Yearly Appointments 2010 - Robin Pilkey, Bob Bingham and Elaine Eve

Kate Young - Chair Shawn Lucas – Secretary

South West Presbytery – January 19, 2010 2009/2010 – 156

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PROPERTY AND ENVIRONMENT COMMISSION January 19, 2010 - 7:00 p.m. Conference Call

Present: Michael Fraser, Paul Cook, Ron Ross, Stephen Fetter Michael Kooiman, JamesLepard Regrets: Don MacInnes Steve Lee

OFFER FOR PURCHASE AND SALE FOR NORVAL UNITED CHURCH The meeting began at 7:00 p.m., to consider a motion to allow the Trustees of Norval United Church to sell a parcel of land. The motion was circulated by email.

The chair related information that the Congregation of Norval United Church has given their approval for the Trustees to go forward with the sale.

Please see the motion of the Trustees, attached to these minutes at Appendix A. The Offer for Purchase and Sale is already attached to the minutes of January 14, 2010 as Appendix C.

MOTION Michael Kooiman / Ron Ross: IN THE MATTER OF PT LT 11, CON 5 WHS Chinguacousy, PT 1, 43R29263; Brampton, approximately 4.97 acres (PIN 14363-0036 (LT)); AND IN THE MATTER OF Agreement of Purchase and Sale from the Trustees of Norval United Church to Osmington Inc.

On behalf of Southwest Presbytery, the Property & Environment Commission give its consent:

(1) to the sale of certain Real Property, the legal description of which is PT LT 11, CON 5 WHS Chinguacousy, PT 1, 43R29263; Brampton, approximately 4.97 acres (PIN 14363-0036 (LT)), located on Bovaird Drive West near Mississauga Road, pursuant to an agreement between the Board of Trustees of Norval United Church, a congregation of The United Church of Canada, as vendor, and Osmington Inc., as purchaser, dated the 6th day of January, 2010, and subject to presbytery approval, the terms of which are as follows:

Sale price of $3,750,000, deposit $200,000, $1,550,000 on closing

Vendor take back mortgage of $2,000,0000 bearing interest at the rate of four percent per annum calculated semi-annually not in advance, repayable interest only, payable half-yearly. The mortgage term shall expire upon the earlier of: (i) three (3) years from the Closing Date, or (ii) the date upon which the Seller draws a building permit for the construction of a new church. Not withstanding the foregoing, in the event that the Church Costs, as hereinafter defined exceed the closing proceeds, the Seller may accelerate a portion of the mortgage, to a maximum of $500,000, only for the purpose of

South West Presbytery – January 19, 2010 2009/2010 – 157

the Seller acquiring a parcel of land for the new church and for soft costs associated with the design and development of the new church (collectively the “Church Costs”). The Seller shall notify the Purchaser of its request for accelerated payment on not less than 10 business days notice and in minimum instalments of $50,000.

For other terms see Schedule A of the Agreement of Purchase and Sale attached.

Conditions: See Schedule D of the Agreement of Purchase and Sale attached.

Closing Date: 30 days from waiving of conditions.

(2) To the following disposition of the proceeds arising from the transaction: the proceeds will be held in trust until such time as the Trustees of Norval United Church purchase another piece of property on which to build a new church building.

CARRIED

Chair thanked everyone for their work in this matter.

Meeting adjourned.

Michael Fraser, Chair Stephen Fetter, Secretary

Attachments

Appendix A – “Motion of the Trustees of Norval United Church dated 17 Jan 2010”

South West Presbytery – January 19, 2010 2009/2010 – 158 APPENDIX A

South West Presbytery – February 3, 2010 2009/2010 – 159

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PROPERTY AND ENVIRONMENT COMMISSION February 3, 2009 - 6:00 p.m. Conference Call

Present: Don MacInnes, Steve Lee, Michael Kooiman, Michael Fraser (chair), Ron Ross, Stephen Fetter (secretary) Regrets: Paul Cook, James Lepard

CHOOSING A BROKER FOR THE SALE OF ST. LUKE’S UNITED CHURCH A special meeting of the Commission was called to meet by Conference Call to deal with a recommendation about choosing a broker for the sale of St. Luke’s United Church

Don McInnis and Michael Fraser have invited bids from three different real estate brokers: • John M. Filice of Cushman & Wakefield • Chris Kelos of Coldwell Banker Case Realty • Peter Polson of Royal LePage Real Estate Services, Ltd.

Written proposals were received from all three, and circulated to the Commission before the meeting. Copies of these proposals can be found in the St. Luke’s United Church Pastoral Charge file as well as an electronic version in the South West Presbytery Record of Proceedings.

MOTION Stephen Fetter / Don MacInnes, that the Property and Environment Commission engage lawyer David MacDonald with respect to the sale of St. Luke’s United Church, to ensure that the interests of the United Church of Canada are protected. CARRIED

MOTION Stephen Fetter / Don MacInnes, that the Property & Environment commission instruct the Trustees of St. Luke’s United Church to pay Mr. MacDonald’s bill out of the proceeds of sale. CARRIED

MOTION Don MacInnes / Steve Lee, that the Property & Environment Committee accept the report of Michael Fraser and Don McInnis, and recommend to the Trustees of St. Luke’s United Church, Etobicoke, that they engage the services of John M. Filice of Cushman & Wakefield to be their Real Estate broker. CARRIED

AGREEMENT: to adjourn at 6:35 p.m.

Michael Fraser, Chair Stephen Fetter, Secretary

South West Presbytery – February 9, 2010 2009/2010 – 160

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PROPERTY AND ENVIRONMENT COMMISSION February 9 2010, 7:00 p.m. at Forest Hill United Church

Present: Michael Fraser (chair), Don MacInnes, Ron Ross, Stephen Fetter (secretary). Steve Lee

Regrets: James Lepard

WELCOME

OPENING PRAYER

JANUARY MEETING AND CONFERENCE CALL MINUTES

MOTION Steve Fetter / Don MacInnes that the minutes of 14 January 2010 be adopted as circulated. CARRIED

MOTION Stephen Fetter / Steve Lee that the minutes of the special conference call meeting of 19 January 2010 be adopted as circulated. CARRIED

MOTION Stephen Fetter / Ron Ross that the minutes of the special conference call meeting 3 February 2010 be adopted as circulated. CARRIED

OLD BUSINESS REGARDING A GRANT APPLICATION FROM WESLEY-MIMICO UNITED CHURCH APPENDIX A

The Presbytery Office now has received complete documentation on this grant proposal. A copy is attached at Appendix A.

MOTION Stephen Fetter / Don MacInnes that the Property and Environment Commission of South Presbytery approve the application from Wesley Mimico United Church for a Church/Manse Modernization and Improvement grant, in the amount of $2600, to conduct a building audit to assess “whether the building has a future and what the church must do to move into the future” and,

that this motion will be circulated to all Presbyters, and will become effective on 12 February 2010 unless any objections are raised to the Presbytery Office. CARRIED

South West Presbytery – February 9, 2010 2009/2010 – 161

Discussion on the motion – this request came to our January meeting, and we requested more information about the nature and scope of the building audit. Further information was provided to the committee this evening, and it is clear that this audit will provide helpful information.

This motion is necessary because the grant process requires approval of both Presbytery and Conference before the application can be sent to the General Council Office.

NEW BUSINESS

WITH RESPECT TO ST. LUKE’S UNITED CHURCH Don MacInnes reported that he and Michael have been conversing daily about this process. He circulated a draft listing produced by the real estate broker Cushman & Wakefield – the listing is very close to final form at this point. They are recommending a listing price of $4,900,000.

Don reported on some of the negotiations that have happened with the real estate broker – a survey has been completed; an environmental site assessment (Phase 1) will be completed within two weeks.

There have also been some negotiations with the local city councilor regarding what future uses of the property that she would be willing to support.

The trustees are “tired” and would welcome some significant support from the commission members. Because of this, the trustees are executing a document to authorize Don MacInnes to represent them in these negotiations (subject to final approval by a congregational meeting) – this has been drafted and will be signed shortly.

Don anticipates that the property will be ready to go on the market as soon as the environmental assessment is complete.

WITH RESPECT TO HIGH PARK KOREAN High Park Korean UC contacted Michael Fraser by telephone on 5 Feb 2010, asking to make a proposal to take over trusteeship of St. Luke’s UC. They presented an undated proposal which Michael received on 8 Feb 2010.

It is our understanding that the policy of the Conference may be that when property is declared surplus that ethnic congregations who are currently renting should be given an opportunity to take over trusteeship. If that is the policy, then High Korean UC does not qualify because they are not renting right now. However, before the Commission can formulate a formal motion, we need to consult with Conference officials to determine the exact wording of the policy currently in force (if any). Michael Fraser will contact Ken MacDonald tomorrow about this. A conference call meeting will be scheduled as soon as we have clarity about this.

OTHER PRESBYTERY ISSUES CONCERNING PROPERTY

RE EMMANUEL-HOWARD PARK UNITED CHURCH – Michael Fraser reported that he’s spoken to Doug Varrey of the Pastoral Oversight Commission. Pastoral Oversight will be organizing an oversight visit shortly.

South West Presbytery – February 9, 2010 2009/2010 – 162

RE: GHANA CALVARY METHODIST UNITED CHURCH MANSE – Don reports that there was some significant damage to this manse some time ago. His memory is that a building inspector was very concerned about the state of this house, and that there had been some initial discussions about this with Toronto West Property Committee members. We agreed that it might be helpful to work jointly with Pastoral Oversight on this issue.

RE: NORVAL UNITED CHURCH – should we be asking for some concept drawings about their plans at an early stage before huge amounts of money are spent? Would it be helpful for one of our members to connect with these folks sooner rather than later for an informal progress report?

RE: ST. ANDREWS UNITED CHURCH – they are planning to come to us next month, to bring a proposal for some major renovations. Michael has given them a list of questions we’re likely to have, so they can prepare appropriately.

RE: OTHER RE-DEVELOPMENT PROJECTS IN THE WORKS FROM THE PREVIOUS PRESBYTERIES. Steve Lee said he’s aware of two projects that have been underway for some time – particularly Asbury and West UC, and at Lansing UC. We ought to hear a bit about where things are at with each of these. Steve volunteered to contact each of these and bring a 10 minute progress report on each one at our next meeting. Michael has asked Steve particularly to report on what has already been approved by the previous Property Committees. Steve agreed to send out a written report prior to our next meeting.

ORDER OF THE DAY FOR OUR NEXT MEETING We’ll spend the first hour in some discussion about what general policies we ought to implement, such as: • what constitutes a “major” renovation? • what kind of liability insurance should we be recommending? • how do we learn about re-development projects that are in process? What kinds of things do we need to know? • what’s our policy about the minutes and “confidential” information? We need to be clear about what goes into our minutes, and who has access to our minutes.

Don agreed to draft a proposed policy about what constitutes a “major” renovation and circulate this to us prior to the next meeting. This will be the first issue on our agenda at the next regular meeting.

NEXT MEETING: Michael Fraser will use Agree a Date to see if Wed 10 March would work.

MOTION Don MacInnes/Ron Ross that this meeting of the Property and Environment Commission be adjourned. CARRIED

South West Presbytery – February 9, 2010 2009/2010 – 163

Closing Prayer

Attachments

Appendix A – “Application for Church/Manse Modernization and Church Improvement Grant” from Wesley-Mimico United Church

Michael Fraser, Chair Stephen Fetter, Secretary

South West Presbytery – February 9, 2010 2009/2010 – 164 APPENDIX A

South West Presbytery – February 9, 2010 2009/2010 – 165

South West Presbytery – February 9, 2010 2009/2010 – 166

South West Presbytery – February 16, 2010 2009/2010 – 167

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PASTORAL RELATIONS COMMISSION February 16, 2010 - 1:00 p.m. Humber Valley United Church

Present: Bob Bingham, Gordon Conquergood (corresponding), Gail Hamblin, Rev. Shawn Lucas, Rev. Ken MacDonald (Staff), Rev. Ian Manson, Robin Pilkey, Rev. Bob Raymont, Rev. Deanna Wilson, Rev. Kate Young

Regrets: John Hamilton

Absent: John Kim

OPENING DEVOTION Rev. Kate Young read an article from the 2010 February issue of The Observer. She reflected on what our Annual Reports say about money ethic in the churches we work in, worship in and are involved in as a commission.

The Chair Kate Young noted that quorum was established.

Gordon Conquergood was welcomed to the commission.

APPROVAL OF MINUTES - DECEMBER 15, 2009

MOTION Ian Manson / Robin Pilkey that the South West Presbytery Pastoral Relations Commission accept the minutes of December 15, 2009 as circulated. CARRIED

It was noted that minutes for January 19, 2010 had not yet been received.

CORRESPONDENCE RECEIVED  Rev. Linda Pennock re: North Star United Church and Humbervale United Church  Asbury and West - Joint Needs Assessment  Kingsway-Lambton - Joint Needs Assessment  Rev. David Allen - Notice of Workshop on Manual and Policy Changes  Rev. Abiel Khalema CG Office: Admissions Process - new  Mrs. Dorothy Stewart, Chair St. Paul’s United Church, Joint Needs Assessment Process  Nora Sanders - Opinion on Police Record Checks  Toronto Japanese United Church - supervisor inquiry  Rev. Carol Gierak-regarding Home-Huttonville Pastoral Charge Supervision  Westway United Church - Joint Needs Assessment  David Allen - Revised Conference VAM Form and Policy  Letter from Rev. Susanne VanderLugt regarding Kingsway-Lambton  Martin Grove United Church supply ministry after June 30, 2010

South West Presbytery – February 16, 2010 2009/2010 – 168

 Schepell-fgi re: Rev. Philip Cable  Oversight Motion re: Rev. Leigh Olson  Runnymede United Church - copy of letter from Rev. Linda Levine  Rev. Eiko Hosaka regarding Toronto Japanese United Church

CORRESPONDENCE SENT It was noted that all correspondence that needed a response was responded too.

OMNIBUS MOTION Deanna Wilson/Gail Hamblin

RETAINED ON THE ROLL – REV. MAKI FUSHII that the South West Presbytery Pastoral Relations Commission recommend that Rev. Maki Fushii, a member of the Order of Ministry be Retained on the Roll of Presbytery, employed at General Council effective January 26, 2010.

RECORD OF APPOINTMENT AND TRANSFER – REV. STEPHEN MABEE that the South West Presbytery Pastoral Relations Commission receive for information the appointment of Rev. Stephen Mabee to Cawthra Park United Church, Halton Presbytery, Hamilton Conference, as Retired Supply, part-time at 20 hours per week, beginning January 1, 2010 to June 30, 2010 with the following terms for Category F: salary $19,700.50 per annum, housing allowance $10,500 per annum, basic telephone $444.36 per annum, financial support for studies $625.00 per annum, and all other terms according to The Manual, and,

that the South West Presbytery Pastoral Relations Commission transfer Rev. Stephen Mabee effective January 1, 2010 from South West Presbytery in Toronto Conference to Halton Presbytery in Hamilton Conference. CARRIED

CONGREGATIONAL UPDATES  Asbury and West United Church

JOINT NEEDS ASSESSMENT REPORT – ASBURY AND WEST UNITED CHURCH MOTION Bob Raymont / Robin Pilkey that the South West Presbytery Pastoral Relations Commission accept the Joint Needs Assessment from Asbury and West United Church, with the recommendation that an Intentional Interim Minister be appointed July 1, 2010 for a two year period; and

that Bob Raymont and Steve Lee represent South West Presbytery on the Joint Search Committee. CARRIED

 Davenport-Perth United Church - Intentional Interim Ministry-Bob Bingham/Deanna Wilson Nothing new to report.

South West Presbytery – February 16, 2010 2009/2010 – 169

 Emmanuel-Howard Park United Church - Rev. Shawn Lucas will be attending the council meeting on behalf of Pastoral Relations as Philip Cable is on a 3 month leave of absence.  Heart Lake United Church - Jamie Holtom/Maureen McLeod-Oliver The Search Committee has re-advertised the position. Rev. Kate Young noted that she received an inquiry from an applicant who was not contacted about their application and never received travel compensation.  Humbercrest United Church -Deanna Wilson/Gail Hamblin It is hoped that the report will be ready by the end of March.  Humber Valley United Church - John and Sylvia Hamilton - The committee hopes to finish the Joint Needs Assessment by the end of March. We need to have the appointment form for Don Matheson.  Humbervale United Church - Deanna Wilson/Paul Cook The Joint Search Committee is working hard.  Kingsway-Lambton United Church -

JOINT NEEDS ASSESSMENT REPORT – KINGSWAY-LAMBTON UNITED CHURCH MOTION Bob Bingham/Gail Hamblin that the South West Presbytery Pastoral Relations Commission accept the Kingsway- Lambton Joint Needs Assessment (excluding pages 12-16 from the June 2009 Report and replacing them with the position descriptions of 2010) and declare a vacancy, effective immediately for a full-time ordained position of Associate Minister and that Robin Pilkey and Rev. Kate Young be appointed to represent South West Presbytery on the Joint Search Committee. CARRIED

The Commission wishes to extend its deepest thanks to John Shepherd and Susanne VanderLugt for working with this congregation’s Joint Needs Assessment Committee.  Martin Grove United Church - Gail Hamblin Members of the commission were not in agreement with a request from Martin Grove United Church regarding the supply arrangements they wish to have following the retirement of Rev. Tony Gazzard. There was some discussion about inviting Martin Grove to a meeting of the commission and this was left to the chair’s discretion.  North Star United Church - correspondence from Finance and Administration Rev. Ross Leckie will attend the Annual Meeting for Pastoral Relations.  Norval United Church - Elaine Eve has received the appointment form for Andrew Hyde, DLM and it has been noted that Norval is not on the centralized payroll system.

APPOINTMENT OF ANDREW HYDE MOTION Ian Manson/Bob Raymont that the South West Presbytery Pastoral Relations Commission not approve the appointment form for Andrew Hyde until Norval Pastoral Charge is registered with the centralized payroll system. CARRIED

South West Presbytery – February 16, 2010 2009/2010 – 170

 Onnuri Korean United Church Rev. David Bruce is continuing to act as Pastoral Charge Supervisor until the beginning of March.  Runnymede United Church – Joint Needs Assessment - Ian Manson/Bob Bingham - Nothing new to report.  St. Lukes United Church Gail Hamblin will attend the meeting on behalf of the Pastoral Relations Commission. It was noted that Gail Hamblin would be chairing the motion regarding the ending of the pastoral relationship without cause of the Reverend Leigh Olson (Manual Section 48)  St. Paul’s United Church -Long Branch - John and Sylvia Hamilton Bob Raymont reported that their Needs Assessment process is moving and that they have been reminded that Tyler Powell needs to be appointed if they wish him past June 2010. Tyler is currently doing pulpit supply.  Taiwanese United Church

RECORD OF APPOINTMENT – REV. JAMES CHENG

MOTION Gail Hamblin / Robin Pilkey that the South West Presbytery Pastoral Relations Commission accede to the request of Taiwanese United Church and appoint Rev. James Cheng, as Ordained Supply (non United), full-time at 40 hours per week, beginning January 1, 2010 to December 31, 2010 with the following terms for Category F. salary $38, 131.00 per annum, housing allowance $19,200.00 per annum, car allowance $5,400.00 per annum as a gross taxable benefit, financial support for studies $1250.00 per annum, and all other terms according to the Manual. CARRIED

It was noted that a Pastoral Charge supervisor will need to be appointed.  Toronto Japanese United Church - Need for a Pastoral Charge Supervisor Rev. Kate Young will request a volunteer to supervise this congregation at the presbytery meeting.  Westway United Church

JOINT NEEDS ASSESSMENT REPORT – WESTWAY UNITED CHURCH

MOTION Gail Hamblin / Deanna Wilson that the South West Presbytery Pastoral Relation Commission accepts the Joint Needs Assessment from Westway United Church and recommends that a Congregational Designated Minister be appointed for 14 hours per week. CARRIED

363 REVIEW – REV. LESLIE HILLS MOTION Bob Bingham / Gail Hamblin that the South West Presbytery Pastoral Relations Commission recommend to the Coordinating Council that a 363 review of the Rev. Leslie Hills be initiated to review his effectiveness for ministry, according to the Manual 363 c. 1. CARRIED

South West Presbytery – February 16, 2010 2009/2010 – 171

RETAINED ON THE ROLL – REV. LESLIE HILLS MOTION Ian Manson / Bob Raymont that the South West Presbytery Pastoral Relations Commission recommend that Rev. Leslie Hills, a member of the Order of Ministry be Retained on the Roll of Presbytery effective March 1, 2010 to June 30, 2010. CARRIED

OTHER BUSINESS Ken MacDonald noted that there are Ministry and Personnel Committee workshops Tuesday April 19, 7:30 p.m. to 9:30 p.m. and Thursday April 21, from 10:00 a.m. to 12:00 noon; at the Presbytery Office.

Closing Prayer: The Lord’s Prayer was said by all.

It was noted that our next meeting was scheduled during the March Break. We therefore changed the date and agreed to meet the following week.

Next Meeting: March 23, 2010 1-4 p.m. with Pastoral Oversight at Humber Valley United Church

Adjournment: The meeting was adjourned at 3:37 p.m.

Rev. Kate Young Rev. Shawn Lucas Chair Secretary

Division of Work Sabbatical Leaves - Shawn Lucas, Ken MacDonald Ministry and Personnel Workshops - Ken MacDonald, Ian Manson and Gail Hamblin Voluntary Associate Minister Forms for 2010 - Ian Manson; Appointment Forms for 2010 - Robin Pilkey, Bob Bingham, Retained on the Roll forms for 2010 -

South West Presbytery – February 18, 2010 2009/2010 – 172

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PROPERTY AND ENVIRONMENT COMMISSION February 18, 2010 Conference Call

Present: Michael Fraser (chair), Stephen Fetter (secretary), Ron Ross, Don MacInnes, Paul Cook, Steve Lee, James Lepard,

This Special Meeting was called to consider a request from High Park Korean United Church to assume the trusteeship of the property and buildings of St. Luke’s United Church, Etobicoke. It is called pursuant to the minute from our regular meeting of 9 Feb 2010, wherein the Commission asked the chair Michael Fraser to get some further information about whatever policies might be in effect in the Toronto Conference which would have a bearing on the issue..

The chair, Michael Fraser, consulted with Program Staff Ken MacDonald and with Conference Executive Secretary David Allen. They both confirmed that there is no policy in the Conference right now about properties being transferred to ethnic ministries. They indicated that there was a policy in the early 1990’s which gave ethnic ministries which were renting space the right to request the use of surplus buildings, but that it was no longer in force any more.

The following motion was circulated to the Presbytery by Administrative Assistant Elaine Eve prior to the meeting:

MOTION Paul Cook / Don MacInnes WHEREAS St. Luke's United Church, Etobicoke, is planning to disband on 30 June 2010, and the trustees have been preparing their building for sale;

WHEREAS on 8 Feb 2010 the Property & Environment Commission of South West Presbytery received an offer from High Park Korean United Church seeking to assume trusteeship of the property and buildings of St. Luke's United Church Etobicoke after 30 June 2010;

WHEREAS there is no longer any policy in force in South West Presbytery or in Toronto Conference which would offer trusteeship of "surplus" buildings to "ethnic" congregations;

WHEREAS the policy of offering surplus buildings to "ethnic congregations" which used to be in force in Toronto Conference applied only to "ethnic" congregations which were renting space, and therefore would not have applied to High Park Korean United Church anyway, since they currently hold a building trust already;

WHEREAS the Trustees of St. Luke's United Church Etobicoke are not in favour of the proposal that they should turn over trusteeship of the building to High Park Korean United Church, and would rather that the building be sold and the surplus proceeds be used as Conference deems most appropriate;

South West Presbytery – February 16, 2010 2009/2010 – 173

THEREFORE BE IT RESOLVED THAT The Property & Environment Commission of South West Presbytery:

1. thank the trustees of High Park Korean United Church for their offer to assume trusteeship of St. Luke's United Church; 2. inform them that their offer will not be accepted; 3. invite the trustees of High Park Korean United Church to make an offer to purchase the St. Luke's building, at market rate, if they wish to move from one location to the other. Such offer would need to be acceptable to the Property and Environment Commission of South West Presbytery, and would need to include a realistic plan to deal with the building and property they currently hold in trust. CARRIED

MOTION Stephen Fetter / Steve Lee WHEREAS the Property & Environment Commission has considered the proposal from High Park Korean United Church regarding assuming trusteeship of St. Luke’s United Church, Etobicoke, together with all the feedback that has been generated by the circulation of our proposed motion for debate at the Conference Call of 18 Feb 2010.

WHEREAS there used to be a policy in Toronto Conference that ethnic congregations renting worship space be given first consideration to assume trusteeship when church buildings are declared surplus, and that this policy is no longer in effect;

WHEREAS the Property & Environment Commission believes that whether or not there ought to be such a policy is rightly a matter for debate in a larger forum than simply one Commission

THEREFORE BE IT RESOLVED THAT The Property & Environment Commission of South West Presbytery request the Co-ordinating Council of South West Presbytery to schedule some time as an Order of the Day at their next meeting for discussion of the following two questions:

1. Should this Presbytery create a policy that would allow ethnic congregations who are currently renting space to be given the opportunity to assume trusteeship of surplus church buildings, or does the current direction of the Church to encourage Intercultural Ministry make this approach obsolete?

2. If the Presbytery is inclined in principle towards creating such a policy, what sorts of conditions and tests would need to be met in order to ensure that the stewardship of the United Church’s buildings is exercised with appropriate care and expertise? Questions might include: • Would the former trustees of “surplus” buildings be consulted? What weight would their opinion carry? • What kind of financial information would be required of the congregation seeking to assume trusteeship?

South West Presbytery – February 16, 2010 2009/2010 – 174

• What kind of building maintenance and repair plan would be required?

BE IT FURTHER RESOLVED THAT the Property & Environment Commission of South West Presbytery recommend to the Co-ordinating Council of South West Presbytery that the role of writing a draft policy in this regard, should the Council believe that one is necessary, is an appropriate task for the Property & Environment Commission, but that the final draft of this policy should be brought to a meeting of the full Presbytery CARRIED

MOTION Stephen Fetter / Don MacInnes to adjourn CARRIED

Michael Fraser, Chair Stephen Fetter, Secretary

South West Presbytery – February 20, 2010 2009/2010 – 175

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

SOUTH WEST PRESBYTERY February 20, 2010 – 10:00 a.m. at Humber Valley United Church

The regular meeting of South West Presbytery was called to order at 10:00 a.m., Rev. Glenn Smith presiding. A quorum was present.

ATTENDANCE: Lay Representatives, Lay Members at Large, Candidates (not in appointments): Virginia Beane, Roni Beharry, Joyce Bullock, Lydia Burton, Rosalind Cammidge, Eva Cargill, Joan Carr, Sam Cha, Charles Donley, Norman Dundas, Graham Elder, Vilia Fera, Michael Fraser, John Gilbart, Lilla Gilbart, Gail Hamblin, Joanne Hedge, Karen Kowel, Sang Kil Lee, Steve Lee, Marty Linton, Lynda MacCulloch, Donald MacInnes, Lang Moffat, Francis Nyarko, Bonnie Neeley, Allan Petrie, Robin Pilkey, Sylvia Powers, Leanna Ringler, Ron Ross, Mary Sarginson, Ruth Sawyer, Anne Shirley Sutherland, Lois Thompson, Margaret Walbank, Charles Wang, Stephen Wickett, Andy Yemen (40)

Ministry Personnel Called, Appointed and Retained: Peter Acheampong, David Allen, Allan Baker, Dale Burkart, Sheila Campbell, James Cheng, Cindy Cooper, Ron Coughlin, Susan Cowan, Connie denBok, Catherine Ellarby, Stephen Fetter, Carol Cierak, Ted Grady, Orville Green, Norman Greene, Susan Howard, Jean Leckie, Ross Leckie, Ken MacDonald, Maureen MacLeod-Oliver, Louise Mahood, Brian McIntosh, Doug McLeod, Linda Pennock, John Perigoe, Linda Petrides, Coral Prebble, Bryan Ransom, Hugh Reid, Martha Reynolds, Young-Joon Rhee, Barry Rieder, Margaret Roberts, Michelle Robinson, Michael Shewburg, Glenn Smith, Susanne VanderLugt, Linda Wheler, Kate Young (39)

Per The Manual 2007 “Quorum” means (b) in any meeting of a Presbytery, not less than one-third (1/3) of the settled, retained, or appointed members of the Order of Ministry and appointed Designated Lay Ministers on the roll of Presbytery, and not less than one-third (1/3) of the lay members on the roll of Presbytery except those appointed as Designated Lay Ministers.

Ministry Personnel Retired: Alan Craig, Grace Craig, Kenneth Howlett, Donald Laing, Allan Logan, Eleanor Moreithi, Paul Morris, Margaret Nelson, David Winsor, Sang Ye (Sarah) Yoon

VISITORS: Janette Beharry, Autumn Clark, Robert David, Brandon Edwards, Elaine Eve, Susie Henderson, Rev. Linda Maw

REGRETS: Lay Representatives, Lay Members at Large, Candidates (not in appointments): Bob Bingham, Irene Carriere, Gordon Conquergood, Linda Cunningham, John Hamilton, Norm Hounsell, Carmen MacDonald, Joyce Mounsteven, Grace Omoto, Fraser Williamson, Young Hee Yoon

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Ministry Personnel Called, Appointed and Retained: Mark Aitchison, Anthony Gazzard, Svinda Heinrichs, Norm Hennig-Pereira, Jodi Hoar, Jamie Holtom, Paul Ivany, Debbie Johnson, Michael Kooiman, Linda Levin, Ian Manson, Douglas McKenzie, Leigh Olson, Lloyd Paul, Lillian Perigoe, Irene Ty, Grant Williams

Ministry Personnel Retired: Lenore Beecham, Sylvia Hamilton, Lutia Lausane, Neil Parker, Etta Snow, Fran Williams

CONSTITUTION: In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the presbytery to order to deal with such business as should properly come before it.

WELCOME Glenn Smith welcomed all to the meeting of South West Presbytery. Rev. Mark Winger, minister of Humber Valley United Church, welcomed presbyters to the pastoral charge and the presbytery meeting.

AGENDA MOTION Ron Coughlin/Connie denBok that the agenda of this meeting of South West Presbytery be adopted as printed. CARRIED

INTRODUCTION OF NEW MEMBERS • Peter Acheampong introduced Francis Nyarko from Ghana Calvary United Church, as the new lay representative • Sue Howard introduced Janette Beharry from Downsview United, a visitor • Ross Leckie introduced Graham Elder from Grace United Church. • Bryan Ransom introduced Orville Green, the Staff Associate from Lansing United Church. • Lydia Burton, the new lay representative from Westminster United Church, introduced herself. • Dale Burkart introduced three members of their Confirmation Class, Robert David, Autumn Clark and Brandon Edwards from Westway United Church. • Rev. James Cheng, OM (non United) of Taiwanese United Church was welcomed.

CORRESPONDING MEMBERS MOTION Ron Coughlin/Bryan Ransom that all visitors at this meeting of South West Presbytery be made corresponding members of this meeting of South West Presbytery. CARRIED

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OPENING WORHIP AND COMMUNITY BUILDING The Worship and Theme Group led in opening worship. Sue Cowan and Bryan Ransom led the liturgy and shared scripture readings which were discussed in table groups. Glenn Smith thanked the Worship and Theme Group for their work and leadership in the presbytery.

PRESENTATION BY ROB DALGLISH – CECM, GENERAL COUNCIL OFFICE Barry Rieder introduced Rob Dalglish, from the Congregational, Educational and Community Ministries Office who introduced the data from the Environics Ministry Report about the United Church. The Environics report tries to answer the question of who are we as a congregation, who are our neighbours and what is our mission. It is a marketing style report which contains a map, a profile of the community, a profile of the congregation and trends in social values. This programme is available from the General Council office, and while there is a cost, funding will not be a barrier to participation in the programme.

Rob Dalglish also talked about the More Franchises: A Second Cup 2010 Conference held on June 19 to 21, 2010 at Emmanuel College. Information is available on the United Church website and material has been sent to each church in InfoPak. Resources were available for sale on a table.

TORONTO CONFERENCE VISITOR – CAROL GIERAK - PRESIDENT Carol Gierak, the President of Toronto Conference, spoke about the privilege of having all the courts of the church in one place – General Council, Conference, Presbytery and Congregations. She reported that the upcoming Conference Annual Meeting will be held in Orillia this year and the Moderator, Mardi Tindal will be the guest speaker. This will be a different style of Annual Meeting and an opportunity to connect with the local congregations.

GRACE Carol Gierak led us in grace for the meal.

LUNCH The members of presbytery enjoyed lunch. A free will offering was collected in order to help defer the cost of lunch. The meeting resumed at 1:00 p.m.

MINUTES MOTION Mark Winger / Kate Young that the minutes of the South West Presbytery meeting of November 21, 2009 be accepted as printed. CARRIED

MOTION Ron Coughlin / Bryan Ransom that the minutes of the South West Presbytery Coordinating Council Conference Call meeting of November 18, 2009 be received for information. CARRIED

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MOTION Ron Coughlin / Bryan Ransom that the minutes of the South West Presbytery Coordinating Council meeting of January 13, 2010 be received for information. CARRIED

Don MacInnes asked that the minutes of our meetings be shared earlier, soon after the meeting has occurred; it is too long a time to receive them three months after the meeting.

PRESENTATION BY SPARROW LAKE CAMP Deb Hopper, replacing William Grove, made a report about Sparrow Lake Camp, along with a PowerPoint presentation. She reported that they are approaching their 100th Anniversary and will be having a special funding campaign to spruce up the camp. She shared some of the history and programmes of the camp. They have about 400 children per season, and have a capacity of 650 campers and 70 staff. The buildings are aged and need to be replaced. They need to raise about $500,000 to complete the needed renovations.

REPORTS FROM CIRCLES

LEADERSHIP CIRCLE Ron Coughlin, the Coordinator of the Leadership Circle, introduced the committees of the Circle. Pastoral Relations Commission Kate Young reported for the Pastoral Relations Commission. She highlighted the following:  The Commission will be offering two training events for Ministry and Personnel Committees on Monday, April 26, 2010 from 7:30 p.m. - 9:30 p.m. and Thursday, April 29, 2010 from 10 a.m. - 12 p.m. both at the Presbytery Office.  Presbytery has been notified that Backcheck is no longer an acceptable source for Police Record Checks (PRC). Persons seeking a Level 2, PRC will need to ask for a letter from Elaine Eve at the Presbytery office and then go to their local Police Station.  Pastoral Charges must be on the new Payroll Service. The presbytery will not approve any calls or appointments unless the congregation is on the national payroll service. This is a directive from the General Council offices  Ministers who are retired or about to retire and want to maintain their marriage license need to be associated to a congregation and be recognized as a Volunteer Associate Minister (VAM). The forms and process are on the Conference website.

Kate Young also shared the list of the many congregations which are in process of a Joint Needs Assessment or a Joint Search and the current pastoral charge supervisors within the presbytery. It was noted that it is an extensive list requiring much time and effort by the Commission. JOINT NEEDS ASSESSMENT – KINGSWAY-LAMBTON UNITED CHURCH MOTION Ron Coughlin / Gail Hamlin

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that South West Presbytery accept the Joint Needs Assessment Report from Kingsway- Lambton United Church (excluding pages 12-16 from the June 2009 Report and replacing them with the position descriptions of 2010) and declare a vacancy, effective immediately, for a full-time Associate Minister, and

that Robin Pilkey and Kate Young be appointed to represent South West Presbytery on the Joint Search Committee. CARRIED

JOINT NEEDS ASSESSMENT REPORT – ASBURY AND WEST UNITED CHRUCH MOTION Kate Young / Robin Pilkey that South West Presbytery accept the Joint Needs Assessment Report from Asbury and West United Church, with the recommendation that an Intentional Interim Minister be appointed July 1, 2010 for a two year period; and

that Bob Raymont and Steve Lee represent South West presbytery on the Joint Search Committee. CARRIED

JOINT NEEDS ASSESSMENT REPORT – WESTWAY UNITED CHURCH MOTION Kate Young / Robin Pilkey that South West Presbytery accept the Joint Needs Assessment Report from Westway United Church and approve the position of a Congregational Designated Minister for fourteen (14) hours per week in the area of Christian Education. CARRIED

Kate Young also reported that the motion which had been circulated previously concerning the Rev. Leslie Hills had been modified by the Commission by the removal of the words “available for a call or appointment”, so that the motion now reads: “The Pastoral Relations Commission of South West Presbytery approve that Rev. Leslie Hills be retained on the roll of presbytery subject to Settlement, effective March 1, 2010 to June 30, 2010.”

MOTION Kate Young / Robin Pilkey that this report of the South West Presbytery Pastoral Relation Commission be received. CARRIED

Education and Students Commission OMNIBUS MOTION Sylvia Powers / Linda Wheeler that the South West Presbytery approve the following recommendations from the Education and Students Commission: that the Education and Students Commission of South West Presbytery recommend Ritch Johansen as ready to seek an appointment as a DLM applicant and,

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that the Education and Students Commission of South West Presbytery recommend Sandra Jenkinson be received as a candidate for ordained ministry and, that the Education and Students Commission of South West Presbytery recommend Grace Lee to start the admission process within the United Church of Canada and to be interviewed by the Conference Interview Committee and, that the Education and Students Commission of South West Presbytery recommend that Jennifer Mountain continue her status as a candidate for ordained ministry and, that the Education and Students Commission of South West Presbytery recommend that Jennifer Mountain do a full time eight month internship with an off site supervisor outside of an urban area through the national matching process and, that the Education and Students commission of South West Presbytery recommend that Alexa Gilmour continue her status as a candidate for ordained ministry. CARRIED Nominations and Leadership Development Committee Ross Leckie shared that an envelope for each congregation containing lists of all presbyters, each pastoral charge, and all committees and commissions is available. The Conference Directory will not be available until after the next Conference meeting. Elaine Eve was thanked for all her work in providing these lists.

PROGRAM CIRCLE Don Laing, the Coordinator of the Program Circle, introduced himself as the new Coordinator of the Program Circle and a new person to the presbytery who left about 55 years ago to study at St. Andrew’s College. He then introduced the following committees and commission:

Pastoral Oversight Committee Lilla Gilbart reported. She mentioned that the committee had sent out a questionnaire regarding clustering in the presbytery, and it is not too late to still make a response.

Mission Support and Finance Stephen Wickett reported. He introduced Linda Pennock who thanked the presbytery for its support of the Mission and Service Fund. She pointed out that Royal York Road United Church is the third highest giver in the Conference with M&S giving of $104,000. She shared that the committee is looking to hold a consultation about how to support ministry personnel in promoting the Mission and Service Fund. Linda Pennock also reported that since many congregations are struggling with the recent downturn in the economy the committee will be holding an event for Trustees and Treasurers and are seeking feedback for the agenda of the event.

Property and Environment Commission Since Michael Fraser had to leave to attend a funeral, Don MacInnes reported that the Commission had met twice since the last presbytery meeting. They had approved the sale of a

South West Presbytery – February 20, 2010 2009/2010 – 181 five acre piece of property which had been given to Norval United Church several years ago by a church family. The Commission instructed the congregation to place the funds in trust, pending a decision on a possible new location for their church building. It was noted that before the congregation can proceed to purchase another property, the permission of the presbytery must be sought.

The commission also met with a delegation of Trustees from St. Luke’s United Church and approved the listing of the property for sale at 516 The Kingsway. When this motion was circulated electronically a number of persons raised questions about this decision. The Commission then met electronically and reaffirmed its original decision.

In response to this decision by the commission concerning St. Luke’s United Church, the High Park Korean United Church presented a Proposal asking that the presbytery and the commission to reconsider the decision to sell St. Luke’s United Church. There was considerable discussion on the floor of presbytery in support of the idea of making the church building available to an ethnic ministry congregation, prior to moving to listing for sale.

Glenn Smith informed the presbytery that under our current system, the Commissions have the power to make Decisions on behalf of the presbytery. The presbytery cannot overturn their Decision; however, the presbytery can ask the commission to reconsider the Decision. If there is still dissatisfaction with the Decision, the Decision can be appealed to Conference.

RECONSIDER THE DECISION TO SELL ST. LUKE’S UNITED CHURCH MOTION Sam Cha / Sheila Campbell that this South West Presbytery ask the Property and Environment Commission jointly with the Pastoral Oversight Committee to reconsider the decision to sell the St. Luke’s United Church Property. CARRIED

EXTENSION OF BUSINESS MOTION Sheila Campbell / Kate Young that this presbytery extend the business of the court until 3:00 p.m. CARRIED

Faith Formation and Education Jean Leckie reported that the presbytery will be running a Vacation Bible Camp this summer and had a sign up sheet for congregations which might be interested.

Jean Leckie also reported that a Sunday School Teachers workshop is being planned and any suggestions for such a workshop can be shared with members of the Faith Formation Committee.

MOTION Don Laing / Kate Young that the various reports from the Program Circle be received. CARRIED

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ENGAGEMENT CIRCLE Community Ministries Commission Sheila Campbell reported that the commission has prepared worship resources for a Community Ministries Sunday to be held on April 18, 2010 or a date to be decided by the congregation, which were available on the information table.

THEOLOGICAL REFLECTION AND CLOSING WORSHIP Coral Prebble offered reflection on the meeting and Martha Reynolds led us in a brief worship.

ADJOURNMENT There being no further business, the chairperson, Glenn Smith, declared the meeting adjourned at 3:05 p.m.

NEXT MEETING It was noted that the next meeting of South West Presbytery will be held on Saturday, April 17, 2010 at St. Bartholomew’s United Church beginning at 9:30 a.m. for gathering and refreshments and the business starting at 10:00 a.m.

Glenn Smith, Chairperson Ron Coughlin, Acting Secretary

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COORDINATING COUNCIL SPECIAL CALLED MEETING February 20, 2010 at Humber Valley United Church

A Special meeting of the South West Presbytery Coordinating Council was called to meet by the Chairperson, Glenn Smith, during the lunch break of the regular Presbytery meeting at Humber Valley United Church. A quorum was present

ATTENDANCE Present: Ron Coughlin, Michael Fraser, Lilla Gilbart, Donald Laing, Ross Leckie, Louise Mahood, Sylvia Powers, Bryan Ransom, Martha Reynolds, Glenn Smith, Lois Thompson, Doug Varey, Stephen Wickett, Kate Young. Visitors: Ken MacDonald.

CONSTITUTION In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this special meeting of the Coordinating Council of South West Presbytery to order to deal with three items of business.

FORMAL HEARING – (General Council # SAP-009/09) A complaint of sexual abuse has been received against one of the ministers in our Presbytery concerning incidents which allegedly took place in the late 1980’s. Following the policies and procedures for dealing with a complaint of sexual abuse, Ellen Mole was appointed as an Investigator of the complaint. This Coordinating Council received a copy of the Executive Summary of the report, which recommended the holding of a formal hearing to deal with the complaint.

MOTION Michael Fraser/Lilla Gilbart that this Coordinating Council of South West Presbytery a) receive the executive summary of the report from Ellen Mole concerning a complaint of sexual abuse, and b) request Toronto Conference to hold a formal hearing under the policies and procedures of the Sexual Abuse Policy, and c) be responsible for the costs of the prosecutor for the hearing, while noting that the Conference will pay for the costs of holding the hearing. CARRIED

363 REVIEW OF REV. LESLIE HILLS MOTION Kate Young/Bryan Ransom that the Coordinating Council of South West Presbytery approve

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a) the recommendation of the Pastoral Relations Commission that a 363 Review be held for Rev. Leslie Hills under the policy of The Manual, section 363 concerning the “effectiveness of Ministry Personnel”, and “the failure of Ministry Personnel to maintain the peace and welfare of the church, and b) that Joan McConnell be appointed to conduct the 363 Review, and c) that South West Presbytery cover the costs associated with the Review, which are $3,000 honorarium for the reviewer and all travel, accommodation and meal costs associated with the review. CARRIED

333 REVIEW OF TORONTO JAPANESE UNITED CHURCH The Pastoral Relations Commission and the Pastoral Oversight Committee have been trying to work with the Toronto Japanese United Church regarding their future and their viability as a congregation. They are a very small group and have been cooperative with the presbytery.

MOTION Kate Young / Bryan Ransom that the Coordinating Council of South West Presbytery approve the recommendation of the Pastoral Relations Commission that a 333 Review be held for Toronto Japanese United Church with respect to the viability of the Pastoral Charge under The Manual Section 333, and

that the Pastoral Relations Commission be authorized to appoint the members of the 333 Review, and

that the presbytery be responsible for any costs associated with the review. CARRIED

REVIEW OF NORTH STAR UNITED CHURCH The Coordinating Council was reminded that at the last meeting of the Council, a motion had been approved directing the Chairperson of Presbytery appoint a Commission to determine the future viability of North Star United Church, as requested by the Conference for all new church development projects. The Chairperson, Glenn Smith, reported that the Commission had not yet been appointed, but would be soon, since the Conference has asked each presbytery to provide an interim report concerning new church development projects by the end of April and a final report by the end of June 2010.

OTHER MATTERS: Sylvia Powers reported that she would be having knee surgery the week of February 22 and while she will be able to attend meetings, is not able to drive a car for six weeks, and is hoping someone could offer her a ride to the meeting of the Coordinating Council.

NEXT MEETING OF THE COORDINATING COUNCIL We were reminded that the next regular meeting of the South West Presbytery Coordinating Council will be held on March 10, 2010 at St. Andrew’s United Church – Georgetown, beginning with refreshments at 9:30 a.m.

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Glenn Smith, Chairperson Ron Coughlin, Interim Secretary

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

EDUCATION AND STUDENTS COMMISSION February 24, 2010

Present: Grant Williams (co-Chair), Young Joon Rhee, Jong Bok Kim, Linda Wheler, Cindy Cooper, Sheila Murray

Regrets: Sylvia Powers (co-Chair), Leicester Bigby, Mark Aitcheson

We began the day with three interviews followed by a business meeting.

APPROVAL OF PREVIOUS MINUTES MOTION: Cindy Cooper / Young June Rhee that the Education and Students Commission of Southwest Presbytery approve the minutes from January 12, 2010 as printed. CARRIED

INTERVIEWS The Commission had a check in session with Michael Shewburg: Support Person Linda Wheler (Grant and Kelly) and Svinda Heinrichs (Cindy Cooper and Young Joon Rhee)

Michael Shewburg: We heard passionate concerns about how the changes in the designation for Staff Associate impacts his ministry. His expectations and hopes are that we approve his change in status without any requirements for educational process. We lifted up the need to follow up with a Pre- Assessment process that will be co-ordinated with Tom McIllraith /Pat Lawson Paul and to consult with the approach that other Presbyteries and other Conferences are taking to this process. (Note: a meeting was to take place at Conference on March 9th)

It was decided that we will be letting Michael Shewburg know what he has to do in his process for DLM before June 30, 2010.

Svinda Heinrichs: Support Person Sheila Murray-We heard positive feedback about the Internship at Lefroy United. She will be continuing to take 3 or 4 courses towards a Pastoral Studies degree, including the courses the committee recommended to her: Intergration for Ministry, and Preaching in a Multi-cultural context.

MOTION: Cindy Cooper/ Young Joon Rhee that the Education and Students Commission of South West Presbytery approve Svinda Heinrichs as ready for appointment beginning May 1, 2010 at Lefroy United Church, Living Waters Presbytery. CARRIED

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Osbourne Murray We interviewed Osborne Murray in the Admissions process (Support person: Susan Howard). We were moved by his depth of theology, his passion for ministry, and his commitment and openness to serving where his gifts are needed. We also discussed the changes in the new Admissions process. He indicated challenges securing a position while in the process, and in discussing options for support from the committee, the following action items were highlighted. Grant Williams is to send Osborne Murray a Handbook for the new Admissions process. Grant Williams will also write a reference letter for Osborne Murray which includes details of the Admissions process that he can offer during the Interviewing process for positions.

MOTION: Linda Wheler / Jong Bok Kim that the Education and Students Commission of South West Presbytery approve that Osborne Murray continues in the Admissions process for the United Church ministry. CARRIED

REVIEW OF STUDENTS Svinda Heinrichs - Things are going well for her and she seeks to remain in ministry at Lefroy United Church. See other comments and motion.

Susan Cowan - Celebrates being approved by Toronto Conference Interview Board for Commissioning as a Lay Designated Minister

Lynne Wilson - Applied for Internship beginning in Sept.

Rae Perigoe - Candidacy has been cancelled

Margaret Roberts - We heard the report from Jong Bok Kim from the Appointment Advisory Committee. It appears to all be in order and the pastoral relationship is positive and affirming. Margaret now needs to complete her required courses for admission.

Danny Wright - We are waiting for Danny to respond to the invitation for an Annual Candidacy Interview

Bonnie Neely - Has completed 3 sessions of Lay Preaching course, and we will be meeting with her when she has completed 6.

Osborne Murray - See above motions

John Thomas McNeil - Discernment committee has not me yet. Jong Bok Kim and Cindy Cooper will be on his committee.

Ritch Johanson - Available to apply for an LDM position.

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Samuel Ahn - Received reports from David Bruce, Pastoral Relations Commission of Southwest Presbytery, detailing conversations between Samuel and the Appointment Advisory Committee as they work to resolve conflict in the pastoral relationship. We will wait for further instructions in this case.

Sandra Jenkinson - Continuing to take courses at Emmaunel College.

Doug McLeod - He was interviewed by CIC for Admissions process, and will be taking 5 courses.

Randy Toy - Discernment is half way through, Kelly Thomson and Leanna Ringler are on the committee.

Carman McClelland - In Discernment process for DLM.

Cindy Bourgeois - Celebrates being approved by CIC, for Ordination in May 2010.

Jeffrey Bacon - Has completed his Discernment process, and we will be meeting with him for a Candidacy Interview on April 21 as he prepares for Internship.

Ted Grady - Has applied for Internship beginning Sept. 2010.

Michael Taylor - Will not be applying for an Internship.

Stephen Wickett - We are still waiting to meet with him to clarify his status.

Karen Williams - She is working towards Ordination in 2011.

Alexa Gilmour - Kelly and Linda met with Alexa for her Internship Site visit at Boarding House Ministries. She is challenged and inspired by her work visiting with the Lay Visiting Team. She has a wide network of connecting, through both off site and on site supervision, both with different focuses, and reflection time with other students, and members of the Visiting Team. Her work is intense, and it does not fill the full time 40 hours/week. There were no concerns about the physical facilities in the site. See above motions.

Michael Kinsey - Discernment has begun. Kelly Thomson and Young June Rhee are on the committee.

Grace Eun-Kyung Lee - We met with Grace in January and she looks forward to a Conference interview in April

Roni Beharry - Is requesting a Discernment process. Need 2 people.

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Louise Granahan - Waiting to begin Discernment until November through Runnymede United Church.

Michael Shewberg - see above motions.

Jennifer Mountain - Has Applied for Internship in Sept 2010.

LiAnna DiMarco - Has graduated as Lay Licensed Worship Leader, and wants to be recognized in SWP. We will be meeting with her in 6 months, 1 yr. After the end point of her Discernment process.

Rebekah Duncan - Requesting the start of a Discernment process. Jong Bok Kim to sit on the committee.

Sarah Grady - Requesting start of a Discernment process. Stephen Prime (Kingsway Lambton lay) and Sheila Murrey to sit on the committee.

INTERNSHIPS IN OUR PRESBYTERY

Wesley Mimico United Church Over the lunch hour we heard from Sheila Murray about the Mid Term Internship evaluation at the Wesley-Mimico Internship Site, where Lynda McCullogh (Halifax Presbytery) is an Intern.

After reading the report and hearing of the ongoing difficult situation at Wesley Mimico with Lynda McCullogh the following motion was moved.

MOTION: Kelly Thomson / Cindy Cooper that the Education and Students Commission of South West Presbytery approve that the internship at Wesley Mimico United Church with Intern Lynda McCullogh be discontinued effective immediately. CARRIED

Letters will be sent out to all the parties to inform them of this decision. After our meeting Linda Wheler and Sheila Murrey were to meet with Lynda McCullogh and Linda Petrides, Supervisor to inform them of this decision.

BOARDING HOMES MINISTRY INTERNSHIP SITE

MOTION Linda Wheler / Kelly Thomson that the Education and Students Commission of South West Presbytery approves the Boarding House Ministries, as a learning site for Internships in Toronto Conference, for the period of January to April, 2010. CARRIED

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ST. ANDREW’S INTERNSHIP SITE APPROVAL Linda Wheler and Kelly Thomson are still to do a site visit to approve.

PARKDALE UNITED CHURCH SITE

Joanna Hedge - Internship site visit completed at Parkdale United Church. We are waiting on the report from Linda Wheler

DAVENPORT PERTH COMMUNITY MINISTRY Svinda Heinrichs is on a part time internship here. A Mid term review was completed by Living Waters presbytery. The Internship is going very well. No issues to speak of.

INTERNSHIP APPLICATIONS FOR SEPTEMBER 2010 We have four applications for internships - Lynne Wilson, Ted Grady, Jeff Bacon and Jennifer Mountain.

INTERNSHIP SITE APPLICATIONS IN SOUTH WEST PRESBYTERY An application was received from Parkdale United to be a site for September 2010. However, there is an issue with funding.

There was also conversation with Wesley-Mimico and wondered if they would apply also, but funding may be an issue here also.

OTHER BUSINESS Grant Williams reported that he is leaving on Sabbatical from May until August and stepping down from the Chair position. We discussed the overwhelming workload in the committee, and need for support from Presbytery staff, and Kelly agreed to write a letter on the group’s behalf requesting a discussion with Presbytery.

FURTHER ISSUES TO BE ADDRESSED AND DISCUSSED Policy for Lay Licensed Worship Leaders Process for designation of Staff Associates, Information and wider issues around directions in Lay Designated Ministry

NEXT MEETING Wednesday, April 21, 2010 10:00 a.m. at Islington United Church (bag lunch)

*Note: Conference Interviews scheduled for April 14th

Grant Williams Co-Chair Acting Secretary

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PROPERTY AND ENVIRONMENT COMMISSION February 24, 2010 Special Meeting

Present: Michael Fraser (chair), Stephen Fetter (secretary), Ron Ross, Don MacInnes, Paul Cook, Steve Lee, James Lepard, Michael Kooiman

Guests: Don Lang (Program Circle Chair), Lilla Gilbart & Connie denBok of the Pastoral Oversight Commission.

WELCOME Michael Fraser constituted the meeting. James Lepard opened the meeting with prayer.

REGARDING ST. LUKE'S UNITED CHURCH This special meeting was called in order to respond to the motion passed at the Presbytery meeting of 20 Feb 2010 which said: that this South West Presbytery ask the Property and Environment Commission jointly with the Pastoral Oversight Commission to reconsider the decision to sell the St. Luke's United Church Property.

Preliminary Question

• Is the request to “reconsider” a request to reverse our Decision, or simply to re-open the discussion? Are we free to re-affirm the original decision?

• We note that according to The Manual 374, page 172, from Organization of Presbytery, a Decision of a Commission is not debatable. This suggests to us that the discussion at Saturday's Presbytery meeting, and the motion made there, were both ultra vires. • We note that we are now developing practice regarding how to live into our new model for decision-making. • Michael Kooiman has received a ruling from the General Secretary indicating that Commissions have the full authority of Presbytery when they make Decisions within their terms of reference. • We note that under the Rules of Procedure in Appendix 3 of The Manual, there are procedures regarding a Motion to Reconsider. The relevant issues seem to be: • (b) a motion to reconsider must be moved by a member who voted with the majority. • (d) … No motion to reconsider can be entertained by the Court where action has already been taken under the original motion.

MOTION Stephen Fetter / Don MacInnes that this Property and Environment Commission shall assume for the purposes of this discussion this evening, that when Presbytery asks our Commission to “reconsider” a

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motion, this means that we are being asked simply to re-open the discussion. It does not preclude that we could make the same decision again. CARRIED MOTION Stephen Fetter / Steve Lee to reconsider the first motion of our meeting of 18 Feb 2010 regarding the proposal from High Park Korean United Church to assume the trusteeship of the St. Luke's United Church property once that congregation disbands on 30 Jun 2010, and that we re-open the discussion.

• One member expressed a concern that under The Manual a Decision of a Commission is not debatable. • Another participant suggested that some of these decisions are better made as a multi-disciplinary decision, and should not be made in isolation

The motion to reconsider is CARRIED

Discussion on whether to reverse the Decision • We anticipate that there will be a large number of churches close in the next several years, and we believe that there needs to be a wider discussion of mission strategy in the Presbytery • What's the rush? There are commitments to tenants in the St. Luke's building; the current trustees of St. Luke's UC have resigned as of 30 June 2010. • The building costs thousands of dollars per month to keep open, and once the congregation is disbanded and the tenants leave this financial burden will fall on the Presbytery.

MOTION Michael Kooiman / that we refer this question back to the full Court for Decision the motion fails for lack of a seconder

• To what extent was the Korean High Park congregation invited to conversation? • They met with the chair of the commission, Michael Fraser • They were asked, and they provided, 5 years of financial statements, and five years of Annual Reports (albeit in Korean)

MOTION James Lepard / Stephen Fetter that the Property an Environment Commission of South West Presbytery direct the chair, Michael Fraser, to provide the High Park Korean United Church with information about the condition of the St. Luke's UC building, and invite them to come to our March meeting with information regarding how it would be viable for them to undertake the necessary repairs, and on-going maintenance, should they assume trusteeship of that building. CARRIED

South West Presbytery – February 24, 2010 2009/2010 – 193

MOTION Paul Cook / James Lepard To adjourn CARRIED

Michael Fraser, Chair Stephen Fetter, Secretary

South West Presbytery – March 10, 2010 2009/2010 – 194

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COORDINATING COUNCIL MEETING March 10, 2010 - 10:00 a.m. at St. Andrew’s United Church, Georgetown

The regular meeting of the South West Presbytery Coordinating Council was called to order at 10:00 a.m. by the Chairperson, Glenn Smith. A quorum was present

ATTENDANCE Present: Ron Coughlin, Vila Fera, Michael Fraser, Don Laing, Ross Leckie, Louise Mahood, Sylvia Powers, Bryan Ransom, Martha Reynolds, Glenn Smith, Lois Thompson, Irene Ty, Doug Varey, Grant Williams, Stephen Wickett, Kate Young. Regrets: Lilla Gilbart, Karen Williams Visitors: Susie Henderson, Ken MacDonald

CONSTITUTION In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the Coordinating Council of South West Presbytery to order to deal with such business as should properly come before it.

WORSHIP Ross Leckie led us in worship. We heard a dramatic reading of the Prodigal Father/Son. Ross reflected theologically on how this reading might connect with our discussion on the remit on Transfer and Settlement.

JOYS AND CONCERNS People were invited to introduce themselves and share their joys and concerns.

WELCOME Grant Williams, minister of St. Andrew’s United Church, gave us a brief history of the senior’s affordable housing project that is being constructed on the site. As well, renovations are taking place inside the church.

AGENDA MOTION Michael Fraser / Louise Mahood that the agenda be adopted with the following addition: motion from Louise Mahood and, the planning of agenda of the April 17, 2010 presbytery meeting. CARRIED

APPROVAL OF MINUTES MOTION Irene Ty / Michael Fraser that the minutes of the South West Presbytery Coordinating Council meeting of January 13, 2010 be adopted as printed. CARRIED

South West Presbytery – March 10, 2010 2009/2010 – 195

MOTION Sylvia Powers / Louise Mahood that the minutes of the South West Presbytery Coordinating Council specially called meeting of February 20, 2010 be adopted as printed. CARRIED

MOTION Ross Leckie / Lois Thompson that the minutes of the South West Presbytery meeting held February 20, 2010 be received for information. CARRIED

CORRESPONDENCE APPENDIX A MOTION Doug Varey / Kate Young that the list of correspondence received and sent for the period of January 13, 2010 to March 3, 2010 be received for information. CARRIED

RE: “Ruling from Nora Sanders re: commissions”. This was a question posed to General Secretary on the role of Commissions. Nora Sanders responded that “It is my ruling that the Presbytery has the option of conducting any of its business through a Commission, and must determine for itself the wisdom of doing so. This is also consistent with the previous General Secretary’s opinion”.

BUSINESS ARISING 363 Review Update Glenn Smith has delivered the formal letter to Rev. Hills this past Monday. Joan McConnell has been contracted to do the review. The review will take place on March 16 and 17, 2010. MOTION Michael Fraser / Bryan Ransom that the Coordinating Council of South West Presbytery ask Ken McDonald to initiate offers of appropriate and acceptable pastoral care to Rev. Leslie Hills. CARRIED

FORMAL HEARING (General Council # SAP – 009/09) Update This is proceeding. We have engaged the services of Beth Symes, to be our legal council. The hearing will take place in May. MOTION Doug Varey / Ross Leckie that the Coordinating Council of South West Presbytery ask Ken McDonald to initiate offers of appropriate and acceptable pastoral care to the respondent and to the complainant. CARRIED

REPORTS Property and Environment Commission

South West Presbytery – March 10, 2010 2009/2010 – 196

Michael Fraser, chair of this commission gave an outline of the process that the members went through in order to arrive at their decision. The members first heard in November that St. Luke’s would close. On February 5th, the minister of High Park Korean contacted Michael Fraser. He made the proposal that St. Luke’s be given to High Park in exchange for their building. The commission studied and debated this proposal. They believe that High Park cannot afford to takeover St. Luke’s, which would require high yearly maintenance costs and would need major repairs. The commission also consulted with Glenn Smith and with Pastoral Oversight in arriving at their decision. Discussion: Coordinating Council members felt uncomfortable with the tone of the discussion at the last Presbytery meeting. What is the mission plan of the presbytery? What work do we need to achieve that? From the experience of that presbytery meeting, we learned that factual information should accompany a motion such as this one. We let our anxiety take over our process of decision making. We need to be more courageous for the welfare of the whole presbytery. Tonight, there will be a meeting with High Park Korean, involving Pastoral Oversight

Committee and the Property and Environment Commission. The commission will be bringing back a recommendation to the Coordinating Council.

MOTION Michael Fraser / Don Laing that the Coordinating Council of South West Presbytery having heard the content of the report, we are in agreement with the decision of the Property and Environment Commission of South West Presbytery. CARRIED

MOTION Louise Mahood / Bryan Ransom that the Coordinating Council of South West Presbytery empower the chair to remind speakers to utilize Marion Pardy’s “Holy Manners” when we are in court. CARRIED

Legal Bill Louise Mahood explained the background of this bill in the amount of $3,491.25. In, 2009, the Toronto West Presbytery budget paid out $27,275.90 in legal fees for this situation. $3491.25 is the balance outstanding. MOTION Louise Mahood / Stephen Wickett that South West Presbytery proceed to pay $3, 491.25 to WeirFoulds for legal services regarding the completion of the Sharon Cemetery property for the former Toronto West Presbytery. CARRIED

South West Presbytery – March 10, 2010 2009/2010 – 197

MOTION Kate Young / Michael Fraser that the Coordinating Council of South West Presbytery recommend that the Mission Support and Finance Committee seek to endeavour to ask Toronto Conference to reimburse the South West Presbytery since the bill was incurred by the (old) Toronto West Presbytery. CARRIED ORDER OF THE DAY Report from Community Ministries Commission Sheila Campbell, co-chair of this commission gave the Coordinating Council an update regarding a staffing decision at Davenport Perth Community Ministry.

MOTION Ron Coughlin / Bryan Ransom that the Coordinating Council of South West Presbytery receive the report from the Community Ministries Commission. CARRIED

LUNCH BREAK

Visitors: Sheila Campbell, Brian McIntosh, Barry Rieder Visitor Regrets: Peter Acheampong, Irene Carriere, Norm Hennig-Pereira, Marty Linton, Rita Owusu-Afriyie,.Michael Shewburg, Karen Kowal

Individually, we were invited to do a SWOT (Strength, weaknesses, opportunities, threats) analysis on a piece of paper. Then we were asked to get into groups of three or four. The following ideas were shared in plenary:

Strengths: - leadership, diversity, community ministries, energy, finally in a new structure, - good new energy with the new presbytery, many of the workers are committed, wealth of experience, intercultural congregations

Weaknesses: - Use money to drive our decisions, we don’t trust commissions yet, - Congregationalist mentality, not enough people to do the work, isolation of clergy, too many part – time positions, lack of identity, lack of mission, poor communication between presbytery and congregations.

Opportunities: - churches close and we get money, new church development possibilities, with - church closures we can put money into cathedral style church that can offer lots of programs, “Environics” can help us strategize, immigration, new communication - strategy, strengthening the network locally, ecumenically and interfaith. - are we a people of hope or are we a people of despair?

Threats:

South West Presbytery – March 10, 2010 2009/2010 – 198

- heavy work load on some positions, litigious society that will drain our funds, - some still want to go back to old ways of operating, negativity, part-time ministries result in the difficulty to call and retain ministers, societal bias against institutional religion, not enough staff or money

Components of Mission - doing more to get to know each other, to build trust and to learn from each other what the best practices are - need a communication plan - provide some vision for future ministries: how do you build a plan for the mission of the presbytery - a vision that looks at presbytery, community and congregation (how do we collaborate and cooperate?) - a desire to build healthy ministry personnel relationships in pastoral charges - foundation to hold the assets that are sold in our presbytery and use the money to fund current and new ministries - build in a model where clergy could have 5th or 6th Sunday off. Have a pool of human resources where you could have a minister available to do supply. - making sure we leave room for spirit to work. - strategy for engagement, participation, networking. - develop policy around the disposal of assets and consolidation of congregations - volunteer support: develop updated and comprehensive resources, ie. “so you are new to presbytery”?

Susie Henderson, Ken McDonald and Elaine Eve had a meeting last week. They came up with ideas on what they could do to help the committees. To that end, they offered support in areas such as strategizing, agenda planning, coordination and communication.

REPORTS FROM CIRCLES

Community Ministries Commission Sheila Campbell invited all congregations to participate in the Community Ministry Sunday on April 18. More members are needed on the commission, especially those with expertise on human resources and fundraising. One does not need to be a presbyter, but needs to be a member of the United Church.

Social Justice Committee Brian McIntosh, chair of the committee, reported. The committee meets monthly but struggles with attendance. There are currently five clusters of work: Holy Land Awareness, Climate Change, Truth and Reconciliation, Refugee and Rights, and, Care of Soul, Community and Creation. The latter is the Moderator’s theme. The committee is trying to make links with congregations. There is a need for a presence on the Presbytery website.

South West Presbytery – March 10, 2010 2009/2010 – 199

Congregational Renewal and Development Committee Barry Rieder, co-chair, reported that they have good geographic representation on the committee. They have been meeting in different locations. In the fall, they plan to meet with the Pastoral Oversight Committee. They are encouraging congregations to do the Environics Study. This will help people to know their own congregations and look at the surrounding area. They will work with national staff to explore how the Environics report fits in with Community Ministries and new ministry development. Visitors to the meeting left at this point. The Coordinating Council continued with their regular business.

Toronto Conference Executive Ron Coughlin reported on the meeting he had this morning with the Presbyteries of Toronto Conference Corporation (PTCC). The meeting members came to an agreement on a proposal that will go to Toronto Conference Executive.

St. Enoch’s fund can only be used for inner city ministry in Toronto. Therefore, if the same rationale is applied, then enough funding should be guaranteed for our Community Ministries. Therefore, it was agreed that funding for Community Ministries will be guaranteed for ten years. This amount will be $1,700,000.

The full amount of the Toronto Tri-Presbytery Corporation, the Cedar Glen Fund, and what is left of the Toronto West Presbytery Corporation will be divided equally among the 4 presbyteries.

Remit on Transfer and Settlement The deadline has been extended. How should we handle this discussion? It was agreed that the discussion and decision will take place at the April 17 Presbytery meeting. Therefore, the information pertaining to the remit needs to be sent out at least 3 weeks before the April 17 meeting.

Glenn Smith informed the Coordinating Council members that he and Elaine developed a “Meeting Preparation Schedule”, which outlines the dates by which information should be sent out to Presbyters. This document will be circulated to all the Coordinating Council members.

Community Ministries Commission – discussion continued. Ron Coughlin took the chair for a discussion.

MOTION Kate Young / Michael Fraser that the Coordinating Council of South West Presbytery ask the Community Ministry Commission to reconsider their motion which is the decision not to renew the appointment of the community minister at Davenport-Perth Community Ministry. DEFEATED

South West Presbytery – March 10, 2010 2009/2010 –200

CONFERENCE CALL MEETING The conference call meeting to receive the report of the Property and Environment Commission will take place at 3:00 p.m. Wed. March 17, 2010. Participation instructions will be sent out by Elaine Eve.

MOTION Kate Young / Ross Leckie that the Coordinating Council of South West Presbytery appoint Ron Coughlin be the chair pro-tem when chair Glenn Smith is in Florida from March 19 – 27, 2010. CARRIED

North Star United Church Glenn Smith reported that a group has been formed to review the viability of North Star. The group consists of Lilla Gilbart, Norm Dundas, Ross Leckie and Glenn Smith.

Questions from Elaine Eve At the last Coordinating Council meeting, a motion was made indicating that we would like Elaine to be at all presbytery meetings. Elaine asks us to be more specific about what ALL means and what we would like her to do at the Presbytery meetings.

After some discussion, it was agreed that we would like her to come to part of the Presbytery meetings, ie. for the morning. It is an opportunity for her to connect with Presbyters and vice versa. She can do registration and give out any handouts. She is encouraged to participate as she is able and join presbyters at the table and take part in community building.

ANNOUNCEMENTS: Ron Coughlin announced the Environment day at Heart Lake on April 18, 2010 with speaker Allana Mitchell.

Irene Ty announced the AURA (Anglican United Refugee Alliance) Fundraising Gala of April 29, 2010 to take place at Lawrence Park Community Church.

PLANNING PRESBYTERY MEETINGS: Meeting Agenda of April 17, 2010, St. Bartholomew’s United Church. - Intercultural and Diverse Communities Committee would like to present. - Rev. Barb White will speak. - Presentation and discussion on the Remit on Transfer and Settlement.

NEXT MEETING OF THE COORDINATING COUNCIL The next regular meeting of the South West Presbytery Coordinating Council will be held on May 12, 2010 at the South West Presbytery office. Don Laing closed the meeting with a prayer and blessing.

The meeting adjourned at 4:30 p.m.

South West Presbytery – March 10, 2010 2009/2010 – 201

Glenn Smith, Chairperson Irene Ty, Secretary

South West Presbytery – March 10, 2010 2009/2010 – 202 APPENDIX A

SOUTH WEST PRESBYTERY Presbytery Correspondence – January 13, 2010 – March 3, 2010

RECEIVED MINUTES • Pastoral Relations Commission – December 17, 2009, January 19, 2010 and February 16, 2010 • Social Justice and World Affairs – November 14, 2009 • Congregational Renewal & Community Development – November 21, 2009 and January 14, 2010 • Community Ministry Commission – November 19, 2009 • Property & Environment Commission - January 14, 2010, January 19, 2010 and February 3, 2010 • Toronto Conference Executive – February 10, 2010 • Toronto Conference Executive Highlights – January 8, 2010 and February 10, 2010

GENERAL COUNCIL • Residential Schools Update – January 2010 • Where is the Hope after Copenhagen – An open letter to all Canadians from the Moderator of The United Church of Canada • Return of 2008 Statistical Forms (for the 2009 Year Book) Final Tally • Pastoral Charge Statistics for 2008 (to appear in the 2009 Year Book) • Ruling from Nora Sanders re: Commissions – Toronto Conference • Opinion from Nora Sanders re: Police Record Checks • Remit 3 – Transfer and Settlement to be Optional ** Extension of Deadline to June 15, 2010** • The United Church of Canada Observer subscription renewal • Year Book – 2009 Statistical Forms – extra copies • January 2010 Infopac • New Admissions Process for Ministers from Other Denominations • Names presented for Admissions and Re-Admission to the Order of Ministry in The United Church of Canada • United Church Camps - Announcing the “We Are Camp” 2010 Awareness Campaign • General Council New Releases – - Moderator’s Climate Change Letter - United Church launches Emergency Appeal For Haiti - Moderator Prepares to deliver Climate Change Message to Canadians - Anticipation Grows fro Moderator’s Climate Change Message - Moderator’s Ash Wednesday Message - Update on CIDA Matching Funds for Haiti Donations - Triennium Planning Submissions – due February 19, 2010

South West Presbytery – March 10, 2010 2009/2010 – 203

TORONTO CONFERENCE • Letter from David Allen re: 86th Annual Meeting (2010) of Toronto Conference • Letter from David Allen requesting presbytery Nominations Committees to consider nominating an individual to the Francis Sandy Theological Centre Board • Letter from David Allen requesting the presbytery to consider naming one member to the Board of the Ecuhome Corporation • Letter copied to Nominations that went to Multi-Faith Alliance to End Homelessness, Wellesley Institute regarding Toronto Conference referring them to the presbytery for appointing an individual to their Board • Email regarding the Policies re: Property and Assets decisions from the Executive meeting of February 10, 2010

PROPERTY AND ENVIRONMENT COMMISSION • Application for Church/Manse Modernization and Improvement Grant from Wesley Mimico United Church • Certificate of Trustees Asking Consent of Presbytery from Norval United Church to sell 4.97 acres of land • Agreement of Purchase and Sale for Norval property

PASTORAL RELATIONS COMMISSION • Copy of letter sent by Ghana Calvary Methodist United Church to the Presiding Bishop – Methodist Church Ghana regarding the request for the stationing of a minister • Letter from Westway United Church regarding approval of sabbatical leave for Rev. Dale Burkart. • Letter regarding retirement from Rev. Anthony Gazzard • Letter from Martin Grove United Church regarding retirement of Rev. Gazzard • Letter from Kingsway-Lambton United Church regarding a congregational meeting to appoint individuals to their Joint Search Committee.

MISCELLANEOUS • Letter from Norman and Anne Davidson regarding eliminating the annual seal slaughter on the Atlantic coast of Canada • Invitation from The Toronto United Church Council to attend their 117th Annual meeting on June 10, 2010

SENT

• MEPS forms signed by presbytery secretary to individuals and Human Resources • Invitation to attend St. Luke’s Anniversary Service on February 14, 2010 • “A Simple Questionnaire” sponsored by the South West Presbytery Pastoral Oversight Committee • Invitation to attend the Black Creek MicroCredit Program • Correspondence coming from presbytery / Coordinating Council meetings • February mailing South West Presbytery – March 10, 2010 2009/2010 – 204

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PROPERTY AND ENVIRONMENT COMMISSION March 10, 2010

Present: James Lepard, Ron Ross, Don MacInnes, Michael Fraser (chair), Stephen Fetter (recording), Steve Lee

Regrets: Paul Cook, Michael Kooiman

WELCOME & PRELIMINARY MOTIONS Michael Fraser, chair, constituted the meeting.

Michael Fraser reported that he has received correspondence from Paul Cook indicating his wish to resign from the Property and Environment Commission for family reasons.

MOTION Don MacInnes / James Lepard that the Property and Environment Commission accept with regret the resignation of Paul Cook, and direct Michael Fraser (chair) to write him a letter assuring him of our on-going prayers and support. CARRIED

MOTION Ron Ross / Steve Lee that the Property and Environment Commission approve the agenda as circulated. CARRIED

APPROVAL OF PREVIOUS MINUTES MOTION Stephen Fetter / Ron Ross that the Property and Environment Commission approve the minutes of the following meetings, which have been adjusted as to formatting: . November 5, 2009 . December 3, 2009 . January 14, 2010 . January 19, 2010 . February 3, 2010 CARRIED

MOTION Stephen Fetter / Steve Lee that the Property and Environment Commission approve the minutes of the meeting of February 9, 2010 as circulated CARRIED MOTION Stephen Fetter / Ron Ross that the Property and Environment Commission approve the minutes of the conference call meeting of February 18, 2010 as circulated. CARRIED

South West Presbytery – March 10, 2010 2009/2010 – 205

MOTION Stephen Fetter / Steve Lee that the Property and Environment Commission approve the minutes of the special meeting of February 24, 2010 as circulated CARRIED

ORDER OF THE DAY – DISCUSSION WITH HIGH PARK KOREAN CHURCH Don MacInnes, who has been our representative on the St. Luke’s matter, has obtained quotes for necessary repairs to the St. Luke’s United Church Etobicoke building and property. He has received estimates for these repairs totally $430,474. Don reported that this report was sent to High Park Korean Church prior to this evening’s meeting. This report is attached to these minutes. APPENDIX A

The Property and Environment Commission welcomed Joon Lee, Young-Joon Rhee, Sam Cha from High Park Korean Church, who made a presentation.

The guests presented a document entitled “Proposal” which a copy of can be found in the High Park Korean United Church Pastoral Charge file in the South West Presbytery office. As well an electronic copy is found with the 2009-2010 South West Presbytery Record of Proceedings.

MOTION James Lepard / Don MacInnes that the Commission re-affirm the decision taken on 18 Feb 2010 by the Property and Environment Commission regarding the proposal of High Park Korean Church and,

in future when these sorts of decisions need to be made, this Commission should be meeting with the Pastoral Oversight Committee, with the mission strategy of the whole Presbytery in mind. CARRIED with one opposed

MOTION Stephen Fetter / Steve Lee that the Property and Environment Commission direct the chair Michael Fraser to convey the following comments to the Coordinating Council:

The Property and Environment Commission is sympathetic to the desire of High Park Korean Church to change location. We understand that their current building has significant problems for their mission. However, we’re not convinced that the St. Luke’s building is the right one for them. We note the following: . their congregation annually raises approx. $70,000 less than St. Luke’s congregation has raised, and St. Luke’s was unable to maintain their building appropriately with this larger income. . the High Park Korean church has spent approximately $40,000 per year less that St. Luke’s on property over the past five years. . There are approximately $430,000 of repairs necessary to upgrade the St. Luke’s building, and the High Park Korean church does not seem to us to be able to raise these funds any more successfully than St. Luke’s UC has been able to do.

South West Presbytery – March 10, 2010 2009/2010 – 206

. We note that according to the statistical reports in the Year Book the membership numbers of High Park Korean Church have been stable (but not growing) between 2003 and 2007. . It’s unfortunate that this project was dumped onto this Commission in such haste, before there was a mission strategy in place in the Presbytery . There needs to be a mission strategy developed with the High Park Korean Church to help them think about their future needs. CARRIED

NORVAL UNITED CHURCH The Commission has received correspondence from Norval United Church assuring us that they will keep Presbytery’s role and responsibilities in mind as they proceed towards their future plans, and that other neighbouring congregations have been and will continue to be consulted. This letter is attached to these minutes. APPENDIX B

Ron Ross has agreed to work with them on behalf of the Commission. This Commission also welcomes the involvement of Norm Greene of the Pastoral Oversight Committee.

NEWTONBROOK UNITED CHURCH AIR-RIGHTS Michael Fraser reported that Newtonbrook United Church is planning to sell their air-rights, and will bring a proposal to us at the next meeting.

GRACE UNITED CHURCH LOAN Grace United is seeking our permission for a bridging loan from Toronto United Church Council. A letter from them is attached to these minutes and marked. APPENDIX C

MOTION Don MacInnes / Ron Ross that the Property and Environment Commission give permission to Grace United Church to seek bridging financing from Toronto United Chruch Council in the amount of $100,000. CARRIED

LANSING UNITED CHURCH Lansing United Church has been in the process of major renovation discussions, and an update on their process was presented for discussion. Unfortunately the Commission did not have enough time to consider the issues this evening.

A copy of the report on the Lansing United Church process is in the Lansing United Church Pastoral Charge file in the South West Presbytery office as well an electronic copy is included with the Record of Proceedings file.

Steve Lee advises that this will be a major issue to come before this Property and Environment Commission very soon from Lansing United Church. This will require at least ½ hour presentation and discussion.

South West Presbytery – March 10, 2010 2009/2010 – 207

It is AGREED to make some discussion of the issues of Lansing United Church an order of the day at the next meeting of the Property and Environment Commission.

OTHER ISSUES FOR THE NEXT MEETING The chair, Michael Fraser, reported that he has been in communication with representatives of two other congregations which are also looking at major property issues. St. Andrew’s United (Georgetown) and Asbury and West United Church will both need time for presentations at the next meeting of this Commission.

An update on the process at Asbury and West United Church is attached to these minutes and marked. APPENDIX D

An update on the process at St. Andrew’s United (Georgetown). The report can be found in the St. Andrew’s United Church Pastoral Charge file in the South West Presbytery office as well an electronic copy is attached to the 2009-2010 South West Presbytery Record of Proceedings.

Don MacInnes has prepared a discussion paper to help the Commission create a policy on what constitutes a “Major Renovation” under the terms of The Manual section 335(a). There was no time for discussion of this issue this evening, but the discussion paper is attached to these minutes and marked. APPENDIX E

NEXT MEETING The Next Meeting is called for Wednesday April 14, 2010 at 7:00 p.m. at Forest Hill United Church

Michael Fraser, Chair Stephen Fetter, Secretary

APPENDICES

Appendix A – Report of Don MacInnes regarding necessary repairs to St. Luke’s United Church, Etobicoke

Appendix B – Letter from Norval United Church Appendix C – email correspondence from Grace United Church Appendix D – update on the process at Asbury and West United Church Appendix E – discussion paper on what constitutes a “major renovation”

South West Presbytery – March 10, 2010 2009/2010 – 208 APPENDIX A

St. Luke’s United Church

Property Repairs: During the past few years, as membership and resources dwindled, the congregation at St. Luke’s determined to spend the funds available to them on the interior of their building. They made some important improvements, spending on average $109,620 a year on property expense. This meant that they have been unable to maintain the exterior of the building. The accumulated expense was one of the determining factors in their decision to disband as a congregation. There are three major areas which are in need of immediate attention: Roof: The Trustees hired a roof consultant three years ago to report on the status of all existing roof sections. Among their findings are:

Christian Education wing: Roof 1 • Leak activity has been observed under the roof section of this part of the building. It continues to be a significant problem • Failed flashing over the stairwell • Surface erosion caused by wind and water. Exposed bitumen is deteriorating at an increased rate under the effects of sunlight, moisture absorption, and further wind and water erosion. • 75% of this roof area is subject to exposed bitumen locations • In addition, gravel application at the time of construction was affected byt the temperature of the asphalt, which was not hot enough and applied too lightly to create a sound ballast adhesion. • The flashing over the northwest perimeter is subject to deterioration and splitting. The solvents contained within the sealant material has dried and dissipated to the extent where flexibility is lost and the sealant is split. This has created an opening for moisture to infiltrate the interior building space. As a result of this deterioration there has been past leak activity. Christian Education wing: Roof 2 • The roof areas in Roof 1 and Roof 2 are 50 years of age (original roofing) • Leak activity has been observed by staff and continues to be a significant problem • Deficiencies observed included failed flashing locations, blue berries(dark round balls of asphalt) and debris accumulation • Wet material components contained within the entire roof section

South West Presbytery – March 10, 2010 2009/2010 – 209

• Moisture levels were evident within the insulation component of the protective roof membrane system • There is a breach in the perimeter membrane near the entranceway. This permits moisture to migrate behind the perimeter’s protective membrane. • The flashing has split at most overlaps. This creates an opening for moisture to infiltrate the interior building space. Sanctuary Roof Deck: • Deficiencies include windswept corners, failing perimeter flashing details and wet insulation. • Tramex moisture survey registered saturated roof assembly in the south west section of the rook system. Also, wet insulation. • Moisture was evident within the insulation component of the protective roof membrane. • All four corners are windswept, Bitumen exposed to the elements • Perimeter flashings around Roof Deck have weathered to a state of deterioration, leaving no waterproof junction between the roof and associated structure areas. These have not been properly maintained. Water in Basement: • There is no proper drainage or waterproofing system on the exterior of the building. The results in water entering the basement in certain weather. • The perimeter of the building will have to be dug down to a depth of eight feet and a proper system of waterproofing and drainage installed. • About 600 linear feet would have to be excavated. On over 40% of this length is covered by asphalt, which would have to be replaced following the completion of the waterproofing. Restoration of Brickwork: • There is deterioration at three of the four major corners of the Church, as well as the upper West elevation. (facing onto Kipling Ave.) • In this area there are signs of salt leeching out of the brick. Salt deposits combined with roof and eaves trough problems resulted in spalling. All brick in this area needs to be replaced. • Water and freeze thaw cycles, plus poor previous repairs are the cause of most of the other problems • Masonry problems are a direct result of a porous roof-line or faulty eaves trough catch basin. Asbestos-Containing Materials:

South West Presbytery – March 10, 2010 2009/2010 – 210

• Asbestos-containing materials (ACMs) are commonly found in building construction materials in buildings constructed prior to 1985. Friable asbestos was commonly used in sprayed fireproofing until 1973. One trustee reported that he believes that on the ceiling of the sanctuary sprayed asbestos was used. • Non-friable or manufactured asbestos products include vinyl floor tiles, sheet flooring, ceiling tiles, pipe gaskets and were also used to wrap the heating lines coming from the boiler to the rest of the church. • As part of their work Pinchin Environmental did not conduct an asbestos survey as part of their Phase I Environmental Safety Assessment. However, they advised that:

“In accordance with Ontario Regulation 278/05, an asbestos survey should be performed in buildings that are known or suspected of containing ACM. If an asbestos survey confirms the presence of ACM’s, and Asbestos Management Program should be developed and implemented as per the requirements of Ontario Regulation 278/05.”

Based on the recent experiences of other congregations in the Presbytery, the cost of the survey plus the remediation procedures required might well exceed $100,000.

Lead Containing Paints: Here is the potential for paints containing lead to be present on Site, including Site Building interior surfaces, Pinchin reported. Prior to any demolition or renovation activities, a designated substance (including lead) would be required.

ESTIMATED COST OF REPAIRS

• Roof – replacement of entire 13,500 square feet $270,000 • Repairs to existing downspout system $4,000 • Waterproofing – 600 linear feet @ $120 a foot $72,000 • Replacing the excavated asphalt $5,000 • Painting exterior (including scaffoldin $10,000 • Restoration of Brickwork $19,950

TOTAL $380,950 Harmonized Sales Tax $49,524 Grand Total: $430,474

Note 1: Any work done after July 1st, 2010 will be subject to the HST.

Note 2: The regulations have not yet been published as to the amount of rebate which religious institutions will be entitled to under the HST. Currently most congregations are eligible for a 50% rebate under the GST program.

South West Presbytery – March 10, 2010 2009/2010 – 211 APPENDIX B

Norval United Church P.O. Box 116 Norval, Ontario L0P 1K0 tel 905.877.6122 fax 905.873.9236 email [email protected] www.norvalunited.ca

February 24, 2010

Mr. Don MacInnes Property and Environment Commission South West Presbytery

Dear Don:

Thank you for your letter dated February 23, 2010, received via email.

I note that the purpose of the letter was to share information prior to a Congregational Meeting at Norval United on Sunday, February 28th. There must have been some misunderstanding about the purpose of that meeting.

I was unable to attend the recent Presbytery meeting because of a funeral. Our lay representative was asked by a Commission member what was happening at Norval with respect to property matters. She indicated that she didn’t know but that she might hear something at the Congregational Meeting on Sunday even though the meeting was called for another purpose. It would appear that the Commission member assumed that the Congregational Meeting was about property matters. I can assure you that this meeting has absolutely nothing to do with property matters and that these matters will not be discussed at the meeting.

Allow me to respond, one by one, to the major points raised in your letter.

1. The Trustees of Norval United Church are not authorized to enter into any contract to purchase property anywhere without the permission of the Commission. The proceeds from the sale of the Crawford property, which the Trustees were instructed to put in a trust account, are to remain in trust until their disbursement is authorized by the Commission.

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May I assure the Commission, again, that the Trustees are well aware that they require the consent of Presbytery to acquire, sell, mortgage, exchange, lease, or otherwise deal with the Real Property of the congregation. We also know that the proceeds of the sale are to be put in a trust account until disbursement is authorized by the Commission.

As we said in our meeting with the Commission on January 14, 2010, the sole purpose of the sale of the Crawford land is to give us the money to be able to purchase a more appropriate piece of property upon which to build a new church building and to have capital left over for construction.

2. The Property and Environment Commission recommended to Presbytery on Feb. 20th that both our Commission and the Pastoral Oversight Commission review any proposals you may have with respect to future planning for the congregation. We also recommended that a member of our Commission be appointed as our liaison person with the Norval congregation. This person has not as yet been appointed, but it is anticipated that such an appointment will be made by March 10th, 2010.

We look forward to the appointment of that liaison person. We anticipated we would be working with both the Property and Environment Commission and the Pastoral Oversight Commission. We look forward to making presentations to both Commissions in the very near future.

3. Given the fact that there are a number of United Church congregations currently serving the Georgetown area of Halton Hills, it should be understood that the Pastoral Oversight Commission may wish to consult with the existing congregations to determine the impact a move by Norval United church to the Geller property in south Georgetown would have on their ability to continue their current ministries.

Due to the newness of the South West Presbytery, members of the old Toronto West Presbytery may not be aware that we have had extensive and ongoing communication and meeting with local United Church congregations. We have a history of joint worship services and joint advertising at Christmas, Easter and others times. Most recently we engaged in a process facilitated by Ron Ewart of Toronto United Church Council to consider the direction of the three Pastoral Charges in the Georgetown area. We anticipate and welcome the participation of the Pastoral Oversight Commission in these ongoing discussions.

4. You should be aware that several members of our Commission have concerns about the unwillingness of the Norval delegation to confide in even the broadest terms any information on who they are considering partnering with in respect to the Geller property.

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From our meeting on January 14th we were aware of the concerns of some members of the Commission with respect to our potential partner on the Gellert property. As we said then, when we are able to reveal the partner we know Commission members will understand our partner’s desire to maintain confidentiality until an appropriate time. We anticipate being able to share our partner’s name with the Commission in the very near future and we thank you for your patience and understanding in this regard.

Don, I thank you personally and the rest of the Commission members for your time on our behalf. I can assure you that the Trustees, Board, and congregation of Norval United Church see this good news story as a partnership between the congregation, the community, and the Presbytery. We respect the role Presbytery has to play in these matters and appreciate the commitment to cooperation indicated in your recent letter.

Sincerely Yours,

Rev. Paul Ivany c.c. Michael Fraser Lilla Gilbart

South West Presbytery – March 10, 2010 2009/2010 – 214 APPENDIX C

Received by email from Pastoral Oversight February 17th 2010 Doug and Lilla, Hopefully a Good News item for your cmtee to deal with. A bit of background-In 2007 Grace United Church began a Capital Fund Campaign to undertake restoration of the sanctuary brick work (Jack and Jean Anderson have co-chaired our campaign). We have worked for some time on this with a consulting engineer, Gary Egberts. Everest Restoration was the successful bidder at an estimated cost of $650,000. Over the course of the next 18 months the campaign has netted in donations and pledges (some to come in as late as 2012-5 years) of $300,000. We were successful in obtaining a Ontario Trillium Foundation grant of $150,000 over 2009-2010. Brick work began in the late summer of 2009 and ½ of the project is complete. Work will begin again in the spring of 2010. In 2009 Dufferin-Peel Presbytery approved the use of manse monies ($173,000) to be used in this Capital project. Because we will not have obtained all of the pledges before the bills need to be paid we would like to obtain a mortgage up to the value of $100,000 (by June 2010) to cover these expenses in the relatively short term. The natural source of these funds would seem to be Toronto United Church Council. So, at this time we seek approval of South West Presbytery to obtain financing up to $100,000 to complete this work and transaction. Please bring this to your cmtee and Presbytery at your earliest convenience, if possible (maybe not) this Presbytery meeting. Thanks, Ross Leckie

Received by email March 3rd 2010 Michael, It has been a few weeks now since the last Presbytery meeting of South West . Just prior to the meeting I had submitted a request to Pastoral Oversight as that was the group in Dufferin-Peel we had worked through before. I too am trying to get used to the new system. So, I am assuming that you have seen the correspondence that I sent to Lila Gilbart. Please let me know if there is more information that your cmtee needs in order to make a recommendation to Presbytery. We hope to approach Toronto United Church Council in a timely matter so that we can meet their deadlines for upcoming approvals before we need to be ‘paying out’ the funds to the contractor for spring work to commence. Thanks, Ross Leckie

South West Presbytery – March 10, 2010 2009/2010 – 215 APPENDIX D

ASBURY AND WEST UNITED CHURCH PROJECT UPDATE March 10, 2010

PROJECT OVERVIEW The Congregation of Asbury and West United Church realized about ten years ago that we can no longer afford to maintain our current church buildings. Far too much of our time and energy is being spent on fund raising to maintain a building that no longer meets our needs. It was decided to sell part of our two acre site in order to release the value of the land. We needed to construct a new church building that would meet our current and future needs and also stabilize the finances of the congregation. The Congregation and the Official Board appointed a Long Range Planning Committee (LRP) to decide on a course of action. The LRP investigated several alternatives and selected Options for Homes as the developer. Options for Homes have successfully developed numerous cost effective condominium housing projects. Their proposal will bring young families into an area currently dominated by buildings catering to seniors.

The Congregation approved the LRP recommendation and, with the assistance of Bruce Hemphill, Toronto Don Valley Presbytery approved the project. Asbury and West entered into an Agreement of Purchase and Sale with Options for Homes. The United Church Mission through Finance agreed to provide “bridge financing” for the project until we receive the proceeds of the sale. The LRP was replaced by a new committee who were given the responsibility by the congregation and the Official Board to implement the proposed project. The new committee called themselves the Implementation Committee (IC). The IC worked with Options for Homes and their team to prepare a re-zoning application that would allow construction of the condominium and the changes to the church.

During preliminary discussions with the North York City Planning Department, we discovered that one of their divisions, Heritage Preservation Services (HPS), insisted that the newest portion of the existing three-part church building must be preserved as an example of 1950s church architecture. We did not want to retain the ’58 building because it contained a sanctuary designed to seat 800 people. The ’58 building is located in the middle of the two-acre site which made construction of the condominium and site planning extremely difficult. The IC sought legal advice from two large law firms and we were shocked to learn that the HPS had the authority under the Ontario Heritage Act (OHA) to prevent the demolition of the ’58 building. The IC determined that it was useless to appeal designation under the OHA. The appeal process does not take into consideration financial hardship or the needs of the property owner. The appeal process will only consider arguments relating to the architectural characteristics or historical or landmark value of the property. The wording of the OHA is general and not precise, thus allowing the municipality to interpret it to suit their purpose.

The IC engaged Black and Moffat Architects to determine if it was possible to renovate the ’58 building so that our congregation could operate their programs out of the old building. Black and Moffat developed a design that met our requirements but renovation costs are over $1 million more than we had planned to pay for a brand new church building. The IC reported back to the congregation and the Official Board who decided to proceed with renovation of the ’58 building even though the cost was greater than we had hoped.

CURRENT STATUS AND ACTIVITY On September 17, 2009 Asbury and West and Options for Homes submitted the zoning application to North York City Planning Department (NYCPD). In December 2009 the NYCPD provided us with 16 pages of comments on the zoning application. They do not like the project. They feel the condominium is inappropriate in size, configuration and density. They did not like the site plan. They want to close off the church’s vehicle access to Bathurst Street, making it impossible for a vehicle to get within 125 feet of the front entrance. HPS issued numerous demands for the preservation of the exterior and the interior of the ’58 building.

The IC pointed out to the NYCPD that most of the problems with the zoning application were a direct result of the insistence by HPS that the ’58 building be preserved. NYCPD do not seem to care. The IC contacted the local City Councillor, Howard Moscoe to seek his advice and assistance. Mr. Moscoe is keen to see the project completed. There is another very successful development created by Options for Homes in his ward. In addition, an Orthodox

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Jewish group learned of the project and requested that the condominium include 40 five bedroom units designed for large families. Options for Homes is prepared to include the large units but doing so negatively impacts the density which NYCPD already feel is too high.

NYCPD called a community meeting on February 16, 2010 to give the neighbourhood an opportunity to comment on the development. Over 100 people attended the meeting and Asbury and West were gratified that there was overwhelming support for the project. Most people felt that Asbury and West should be allowed to pull down their old building if that met their needs. No one from the community objected to any aspect of the project. In fact, one person spoke passionately that the condominium should be larger. The day after the community meeting the NYCPD acknowledged that the community supported the project, but they remain adamant that the project is inappropriate for the area. They made it clear that they are not likely to give the project a favorable recommendation to Community Council.

KEY ACTIONS AND FUTURE DATES. • Mr. Moscoe has called a meeting for March 10th to broker a compromise between NYCPD, HPS, Options for Homes and Asbury and West. • Asbury and West and Options for Homes want to have final zoning approval from City Council during their August meeting. This is an election year and August is the last meeting until January 2011. • NYCPD must complete their report on the zoning application and submit it to Community Council. It is important to Asbury and West that this is done no later than June in order to have a chance at getting final approval from City Council in August. NYCPD do not appear to share our sense of urgency and we are not sure if they will have their recommendations ready on time.

PAST PRESBYTERY APPROVALS 1November 15, 2005 ASBURY AND WEST UNITED CHURCH Talks with Ina Grafton Gage Home fell through. The property is two acres and is worth seven to ten million dollars. There has been a church on the property since 1812 so they weren’t prepared to sell it off. Now they are negotiating with “OPTIONS”, who build high quality (and affordable) buildings for co-op apartments. MOVED by Douglas Varey and seconded by Bryan Ransom that the congregation of Asbury and West United Church should be congratulated on their planning so far and should be supported. CARRIED. October 16, 2007 Finance and Property Alex Langford Asbury & West – Douglas McKenzie gave us an overview of some of the recent history of the congregation and the process through which they journeyed in order to cope with a building that is in great need of repair, and venturing into an affordable housing complex with Options for Homes. Bruce Hemphill, Toronto Don Valley Presbytery Mission Strategist, spoke about the financial needs, and reported about the trustees meeting and the congregational meeting held about this recommendation. Alex Langford then reported on behalf of the finance & property committee. Moved by Alex Langford and seconded by Bruce Hemphill that Presbytery approve the sale by Asbury and West of approximately 70 % of their property to Options for Homes, and entering into a shared facilities agreement with them, subject to the Conditions outlined in the offer. CARRIED June 16, 2009 Motions Regarding Asbury and West: Moved by Murray Cutler seconded by Bruce Hemphill that Toronto Don Valley Presbytery approve the sale of the Residential property of Asbury and West to Options for Homes Non-Profit Corporation (greater Toronto area) for $6,000,000 including the terms and conditions found in the Purchase and Sale Agreement. CARRIED. Moved by Murray Cutler seconded by Bruce Hemphill that Toronto Don Valley Presbytery approves the application of Asbury and West to the United Church Congregational Development Fund for $450,500. The funds to be used for the redevelopment of their property. CARRIED.

KEY ISSUES FOR PRESBYTERY CONSIDERATION

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Presbytery needs to be aware of the negative impact that the Ontario Heritage Act has on religious groups. • The OHA allows municipalities to expropriate the property rights of religious groups without offering compensation. • The municipalities under the aegis of the OHA can force religious groups to divert funds from religious and social programs in order to meet the needs of the municipality’s building preservation projects. • Large religious groups are unable to reorganize their church buildings without interference by the municipalities and the Province. • Small religious groups and local churches have been and will be unable survive under the burden placed on them by the OHA. It is clear to the IC that the Ontario Heritage Act is flawed and needs revision. The OHA allows the municipalities to designate church properties in an arbitrary manner. Since there is no financial cost to the municipality, they are free to designate as many properties of religious groups as they want. The City of Toronto has already designated over 130 properties classified as religious.

The IC and Asbury and West will continue to strive for approval of the zoning application but time is not on our side. We are concerned that further delays could have a very negative consequence for our congregation. This would be tragic. Asbury and West served our community for 198 years. Our food bank and clothing drives provide help for the needy. We house a 178 person daycare and a second congregation. We are strategically located and are the only United Church in the area. We thank you for your interest and support for our plans.

South West Presbytery – March 10, 2010 2009/2010 – 218 APPENDIX E

What Constitutes a “Major Renovation?”

When the Property and Environment Commission were asked to clarify section 335(a) in the Manual dealing with “major renovations”, a number of matters were taken into consideration.

First, we need to remember that the church itself and its financial reserves are considered to belong to the United Church of Canada and not to the congregation. The congregation in effects holds them and uses them in trust on behalf of the United Church and as such normally has first call on them.

Secondly, the Presbytery, through the Property and Environment Commission, has oversight responsibilities on behalf of the United Church for the local ministry and local property matters. As a result when any “major” change affecting the Ministry or Property is contemplated by the congregation it is understood that it will inform and consult with Presbytery.

One of the problems has been to understand what “major renovations” means. It is an initiative on the part of Commission to set threshold at 10% of the annual operating budget to help congregations know when they should contact the Commission. The 10% number was chosen rather than a specific dollar figure to give more flexibility to congregations themselves and to recognize those with a more stable funding base. It is possible that at some point in the future Presbytery should review the suggested limit, but that time has not yet arrived.

When the Commission reviews a request for approval, the review is to consider the current state of the Ministry- its health, its stability, any current concerns under review on the ongoing viability of the congregation – which may be pertinent in making the specific capital expenditure proposed.

The Property and Environment Commission has also to consider how the proposed expenditure will be funded. Is it reasonable and manageable as proposed for the particular congregation? Is it a reasonable priority or are there other more pressing needs? Does it involve any specifically designated church funds, such as the Manse fund?

Depending on the nature of the request, some applications may be dealt with more expeditiously than others. This will depend in a great part on the nature of the request and how complete the proposal is when it is received. The Commission will attempt to establish a basic process and a normal process time so that congregations may plan accordingly. Congregations are encouraged to contact the Committee sooner rather than later, in order to know what information we require of them.

The Commission is prepared to establish an “emergency” approval process to be used in truly urgent situations to expedite a crisis situation e.g. a furnace replacement in the middle of winter.

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The Commission does not believe that the role of Presbytery in these matters is inappropriate, nor should be considered by the congregations as an intrusion on their affairs. It is one of the check and balances built into the system to ensure that congregations are adequately supported and at the same time accountable for the use of the resources of the church.

The Committee is well aware that there are many congregations in our Presbytery faced with the daunting task of maintaining old buildings on limited resources. All the more reason that those congregations with limited resources and static or slightly declining membership be required to enter into the process, rather than to find themselves in a financial position from which they are unable to extricate themselves.

The Commission recommends to Presbytery that their policy be confirmed.

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COORDINATING COUNCIL SPECIAL MEETING BY CONFERENCE CALL March 17, 2010

A special meeting of the South West Presbytery Coordinating Council was called to meet by conference call by the Chairperson, Glenn Smith. A quorum was present. The meeting was called to order at 3:04 p.m.

ATTENDANCE Present: Ron Coughlin, Vila Fera, Michael Fraser, Lilla Gilbart, Donald Laing, Ross Leckie, Louise Mahood, Martha Reynolds, Glenn Smith, Kate Young. Regrets: Sylvia Powers, Bryan Ransom, Lois Thompson, Doug Varey, Stephen Wickett Visitors: Connie denBok, Ken MacDonald.

CONSTITUTION In the name of Jesus Christ, the only head of the church and friend of the poor, and by the authority vested in him, Glenn Smith called this special meeting of the Coordinating Council of South West Presbytery to order to deal with one item of business. Glenn Smith opened the meeting with prayer.

PROPERTY AND ENVIRONMENT COMMISSION Michael Fraser reported. Michael stated that the Property and Environment Commission had considered the motion from the presbytery meeting on February 20, 2010 asking the commission to reconsider their decision to sell the St. Luke’s Property. The commission had a meeting with some of the representatives from High Park Korean United Church and provided them with a tour of the St. Luke’s property and its need for repairs. The commission expressed the view that they were sympathetic to the desire of High Park Korean United Church to change locations but felt that the St. Luke’s United Church property was not the suitable location. Michael also reported that the estimate of the repairs needed for the St. Luke’s building to be brought up to standard was in the range of $450,000 which High Park Korean did not have available. Therefore, the Property and Environment Commission re-affirmed their previous decision to not consider the proposal from High Park Korean United Church and to list for sale the St. Luke’s property. Connie denBok, had been invited to this meeting of the Coordinating Council, since she had represented the Pastoral Oversight Committee at the meeting of the Property and Environment Commission and had attended a meeting of the Church Board at High Park Korean United Church. She expressed the opinion that High Park Korean United Church should be given a chance to acquire the St. Luke’s building. She reported that the High Park congregation is a younger congregation that is growing. It is a stable congregation and could

handle through fund-raising the building repairs. The site of the St. Luke’s property near Kipling is ideally located for a regional church with easy access to highways and is in an South West Presbytery – March 17, 2010 2009/2010 - 221

area, which is attracting Korean families. She expressed regret that the presbytery did not have a mission strategy to assist the presbytery in decisions such as this one. Michael Fraser stated that the commission is looking for the support of the Coordinating Council as it moves ahead on its decision to sell the St. Luke’s property. A real estate agent has been contracted, inspections and listing have been done, and the “For Sale” sign is now on the property. After considerable discussion and clarification, the following motion was put: MOTION Louise Mahood / Kate Young that this Coordinating Council of South West Presbytery affirm the original decision of the Property and Environment Commission which was reported to the presbytery on February 20, 2010 regarding the listing for sale of the St. Luke’s Property. CARRIED

The members of the Coordinating Council wanted to have recorded that this was a very difficult decision to make. It was agreed that Michael Fraser and Lilla Gilbart will plan for the communication of this decision to High Park Korean United Church and to include others as necessary. The acting secretary was asked to send a note to Connie denBok, thanking her for her passionate and helpful presentation on behalf of the High Park Korean United Church.

ADJOURNMENT There being no further business, the meeting was adjourned at 4:20 p.m.

Glenn Smith, Chairperson Ron Coughlin, Acting Secretary

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PASTORAL RELATIONS COMMISSION Joint Meeting with Oversight March 23, 2010 - 1:00 p.m. at Humber Valley United Church

Present: Bob Bingham, Gail Hamblin, John Hamilton, Rev. Shawn Lucas, Rev. Ken MacDonald (Staff), Rev. Ian Manson, Robin Pilkey, Rev. Bob Raymont, Rev. Deanna Wilson, Rev. Kate Young

Visitors: Rev. Connie denBok (Oversight), Lilla Gilbart (Oversight), Rev. Carol Gierak (Oversight)

Regrets: Rev. John Kim

Absent: Gordon Conquergood

The chair noted that quorum was established.

OPENING DEVOTION Kate Young read “Everything I learned about life I learned from Noah’s Ark.”

APPROVAL OF MINUTES MOTION Bob Bingham / John Hamilton that the South West Presbytery Pastoral Relations Commission accept the minutes of January 19, 2010 as circulated. CARRIED

MOITON Ian Manson / Robin Pilkey that the South West Presbytery Pastoral Relations Commission accept the minutes of February 16, 2010 as circulated. CARRIED

Ongoing Absence of Rev. John Kim Kate Young will send a letter to Rev. Kim to inquire if he is still able to participate in the work of the commission.

CORRESPONDENCE RECEIVED  Martin Grove United Church-copies of letters/board minutes  Sue Cowan Emmanuel Brampton-DLM process questions  Runnymede United Church (Inquiry of Extending Appointment)  Oversight Information/Concerns St. Luke’s United Church  Copy of Letter from Methodist Bishop/Ghana The Bishop is requesting that we begin the process of seeking a new minister as the incumbent; Rev. Peter Achempong is due to return to Ghana in June 2011.

South West Presbytery – March 23, 2010 2009/2010 – 223

 Request from Rev. Allan Baker re: Intentional Interim Ministry credentials  Numerous Correspondence from Joan McConnell regarding 363 Review  Search Committee Chair/Presbytery Reps/ Heart Lake  E&S request for Margaret Roberts/Home-Huttonville Pastoral Charge  Copy of Transfer (MEPS 451-TR) for Ron Coughlin  Joint Needs Assessments (historical) Immanuel Toronto Korean Church  Ross Leckie-supervision North Star United Church  Westway United Church Process for beginning Search CDM  363 Review Information and To Do List  Education and Students Concerns  Schepell-fi-regarding Robert (Mark) Winger  Letter from Rev. Linda Levin-intention to retire June 30, 2011  Martin Grove UC-email replies and requests  Rev. David Bruce regarding Onnuri Korean United Church ongoing needs for supervision

CORRESPONDENCE SENT All correspondence received was responded too.

OMNIBUS MOTION Ian Manson / Robin Pilkey

APPOINTMENT AND TRANSFER FOR REV. PHILIP RODGERS that the South West Presbytery Pastoral Relations Commission accede to the request of Emmanuel-Howard Park United Church, (contingent upon receiving the appropriate study allowance) and approve the appointment of Rev. Philip Rodgers, Retired Supply, three quarter time at 30 hours per week, beginning April 2, 2010 to June 30, 2010 with the following terms for Category F: salary $35,286 per annum, housing allowance $21,600 per annum, and all others terms according to The Manual, and,

that South West Presbytery request that Rev. Philip Rodgers be transferred from Northern Waters Presbytery, both within Toronto Conference, effective April 2, 2010.

APPOINTMENT AND TRANSFER FOR REV. ELEANOR SCARLETT that the South West Presbytery Pastoral Relations Commission receive for information the appointment for Rev. Eleanor Scarlett at Main Street United Church, Huron-Perth Presbytery, London Conference as Interim Minister, full time at 40 hours per week, beginning February 1, 2010 to June 30, 2011 with the following terms for Category F: salary $45,311.15 per annum, housing allowance $12,000 per annum, cell phone, financial support for study $2,500 per annum and all others terms according to The Manual, and,

that South West Presbytery request that Rev. Eleanor Scarlett be transferred from South West Presbytery, Toronto Conference to Huron-Perth Presbytery, London Conference, effective February 1, 2010.

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APPOINTMENT OF REV. LILLIAN PERIGOE that the South West Presbytery Pastoral Relations Commission accede to the request of Runnymede United Church, and approve the appointment of Rev. Lillian Perigoe, United Supply, full time at 40 hours per week, from July 1, 2010 to June 30, 2011with the following terms for Category F: salary $44,400 per annum, housing allowance $22,500 per annum, basic telephone costs $750 per annum, financial support for study $1,500 per annum and all others terms according to The Manual.

RETAINED ON THE ROLL FOR REV. EIKO HOSAKA that the South West Presbytery Pastoral Relations Commission accede to the request of Rev. Eiko Hosaka to be retained on the roll of South West Presbytery to be effective February 1, 2010 for the pastoral year ending June 30, 2010.

CHANGE IN PASTORAL RELATIONS FOR REV. LEIGH OLSON that the South West Presbytery Pastoral Relations Commission accede to the request of St. Luke's Pastoral Charge of South West Presbytery to end its pastoral relationship without cause with Rev. Leigh Olson, Ordered Minister, effective Wednesday, June 30, 2010.

REQUEST FOR CONTINUED DESIGNATION AS AN INTERIM MINISTER FOR REV. ALLAN BAKER that the Pastoral Relations Commission of South West Presbytery having reviewed the application of Rev. Allan Baker does hereby confirm that Rev. Allan Baker is in good standing within South West Presbytery and The United Church of Canada, and;

requests that the Interview Committee of Toronto Conference interview the applicant for continued designation as an Interim Minister, and make a recommendation regarding such designation to the Toronto Conference Executive. CARRIED

OVERSIGHT AND PASTORAL RELATIONS: JOINT AREAS OF CONCERNS AND NEEDS

CONGREGATIONAL UPDATES  Asbury and West United Church - Ken MacDonald reported that they will try to find a strong supply for July 1st, as there doesn’t appear to be any Intentional Interim Ministers available.  Davenport-Perth United Church - Interim Ministry - Bob Bingham/Deanna Wilson Bob Bingham reported that they have been going through a tight financial situation. They are undergoing a fundraising campaign. Bob reported that they meet monthly.  Emmanuel Howard Park United Church – Shawn Lucas reported that they are in the process of looking at what do with their building.

 Heart Lake United Church - Jamie Holtom/Maureen McLeod-Oliver - Joint Search Committee. Kate reported that she has responded to a number of questions and has offered guidance to the committee.

South West Presbytery – March 23, 2010 2009/2010 – 225

 Humbercrest United Church - Deanna Wilson/Gail Hamblin - Joint Needs Assessment. Gail Hamblin reported that they hope to have finished their JNA Report by the beginning of May.  Humber Valley United Church - Joint Needs Assessment - John and Sylvia Hamilton John reported that they are meeting tonight with a first draft of the JNAC Report. An appointment form for the Reverend Don Matheson is still pending.  Humbervale United Church - Deanna Wilson/Paul Cook - Joint Search Committee Deanna reported that they have received some resumes and that all seems to be going well with this process.  Immanuel Korean United Church - Kate Young reported that this congregation is requesting a Joint Needs Assessment Committee be established.  Kingsway Lambton United Church - Joint Search Committee - Robin Pilkey/Kate Young. The first meeting of this committee is March 24, 2010.  North Star United Church - The Coordinating Council is looking for Supply Ministry. Rev. Ross Leckie is the pastoral charge supervisor.  Norval United Church - Joint Search Committee/Appointment Form for Andrew Hyde Kate reported that they are in the process of getting enrolled with ADP payroll system, so that we can approve this appointment.  Onnuri Korean United Church - Kate Young reported that Ken MacDonald has asked Rev. Sung Chul-Choi to supervise this congregation.

MOTION John Hamilton / Bob Raymont that the South West Presbytery Pastoral Relations Commission appoint Rev. Sung-Chul Choi as the Pastoral Charge Supervisor of Onnuri Korean United Church. CARRIED

 Runnymede United Church - Ian Manson/Bob Bingham - Joint Needs Assessment - There is nothing new to report.  St. Paul’s United Church (Long Branch) - John and Sylvia Hamilton - John Hamilton reported that they are going to have the Joint Needs Assessment report to the congregation by April 25th.  Toronto Japanese United Church - Need for Supervisor/333 Review/Coordinating Council. Kate Young will request that Coordinating Council review the issues immediately in order to appoint a supervisor and conduct the 333 Review.

3:00 P.M. ORDER OF THE DAY: MARTIN GROVE UNITED CHURCH The commission and oversight representatives were joined by Don Wheeler, Joan Carr and Shirley Irvine who attended on behalf of the Martin Grove United Church to address in person our response to their request from their Church Council.

There was a healthy discussion with the members of the congregation. It was decided that two people would represent our Commission with any further discussion around these issues, and that a letter would be drafted and sent addressing again their specific concerns.

South West Presbytery – March 23, 2010 2009/2010 – 226

MOTION Bob Bingham / Deanna Wilson that the South West Presbytery Pastoral Relations Commission appoint Gail Hamblin and Rev. Ian Manson to represent the Pastoral Relations Commission with regards to the grievances expressed by Martin Grove United Church. CARRIED

OTHER BUSINESS It was raised that there are some Joint Needs Assessments in process that are looking for part- time Christian Education positions. We discussed the possibility of churches going together and making a full time position out of a number of part-time ones.

Sabbaticals: A lively discussion led by Shawn Lucas around our role in the taking of sabbaticals was held. The discussion will be continued.

Closing Prayer: John Hamilton offered the closing prayer.

The meeting was adjourned at 4:05 p.m.

Next Meeting: Tuesday, April 20, 2010 1:00 p.m. Humber Valley United Church

Adjournment: Moved John Hamilton

Kate Young Shawn Lucas Chair Secretary

M&P - Workshops Tuesday April, 26th 7:30-9:30 p.m. and Thursday April 29th 10:00 a.m. -12:00 noon @ the Presbytery Office.

Division of Work Sabbatical Leaves-Shawn Lucas, Ken MacDonald Ministry and Personnel Workshops-Ken, Ian and Gail Voluntary Associate Minister Forms for 2010-Ian Manson; Appointment Forms for 2010-Robin, Bob, Retained on the Roll forms for 2010-

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COORDINATING COUNCIL MEETING April 13, 2010 - 10:00 a.m. to 3:00 p.m. South West Presbytery Office, 65 Mayall Ave., Toronto

A special meeting of the South West Presbytery Coordinating Council was called to order at 10:00 a.m. by the Chairperson, Glenn Smith. A quorum was present

ATTENDANCE Present: Lilla Gilbart, Don Laing, Ross Leckie, Brian McIntosh, Sylvia Powers, Bryan Ransom, Martha Reynolds, Glenn Smith, Lois Thompson, Irene Ty, Doug Varey, Grant Williams, Stephen Wickett, Kate Young. Regrets: Ron Coughlin, Vila Fera, Michael Fraser, Louise Mahood Visitor: Ken MacDonald

CONSTITUTION In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the Coordinating Council of South West Presbytery to order to deal with such business as should properly come before it.

WORSHIP Glenn Smith circulated the South West Presbytery 2009-2010 report he wrote for the Toronto Conference. He used this report as the basis of his reflection.

APPROVAL OF AGENDA

MOTION Grant Williams / Lilla Gilbart that the agenda for today’s meeting of the South West Presbytery Coordinating Council be adopted as discussed. CARRIED

APPROVAL OF MINUTES

MOTION Don Laing / Kate Young that the minutes of the Special Meeting of the South West Presbytery Coordinating Council meeting of February 20, 2010 be approved. CARRIED

MOTION Bryan Ransom / Martha Reynolds

that the minutes of the South West Presbytery Coordinating Council Meeting of March 10, 2010 and of the Coordinating Council Conference call March 17, 2010 be adopted as printed. CARRIED

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REPORT OF A UNITED CHURCH OF CANADA MANUAL SECTION 363 REVIEW OF REVEREND LESLIE HILLS MARCH 2010 APPENDIX A The report was circulated.

Clarification questions were asked.

As a result of this review the following recommendations are made:

1) That South West Presbytery, Toronto Conference not approve a Call or Appointment of Reverend Leslie Hills to another pastoral charge or outreach ministry for a minimum of six months to enable him to do the remedial work as indicated below. During such time, Reverend Hills shall be suspended from functioning as Ministry Personnel and shall be entitled to the minimum salary, housing and other allowances to be provided by the Presbytery for a period of six months, to the extent that he has not received salary, benefits and other allowances from Humbervale United Church to compensate him for such period.

2) That South West Presbytery, Toronto Conference oversee a directed program of personal and professional counselling for Reverend Leslie Hills that would result in him gaining in self-understanding, examining how his behaviour is perceived and experienced by those around him and exploring how his gifts for ministry might be integrated with the needs of a congregation. The details of this program would be determined and approved by the South West Presbytery, in consultation with the Presbytery Personnel staff person, and communicated in writing with Reverend Hills. The Pastoral Relations Committee shall also designate a supervisor to oversee Reverend Hills’ participation in the designated program as set out. The cost of the directed program and professional counseling shall be shared equally between the Presbytery and Reverend Hills.

3) That Reverend Hills shall sign the releases necessary in order that the information about his progress in all areas of the directed program may be communicated to the Presbytery Pastoral Relations Committee and the Presbytery Personnel staff person. The information so provided shall be comprehensive enough to allow the Pastoral Relations Committee to make a recommendation to South West Presbytery regarding the appropriateness of Reverend Hills returning to active status at the end of the remedial period.

4) That South West Presbytery through its Pastoral Relations Committee and the Presbytery Personnel staff person also receive reports from the designated supervisor of the directed program on a regular basis (at least monthly) concerning Reverend Hills participation in this work and the progress made.

5) That if Reverend Hills does not undertake the directed program as mandated by South West Presbytery or if South West Presbytery decides at the conclusion of the program that it is not appropriate for Reverend Hills to return to active status the Presbytery may recommend to Toronto Conference that the name of Reverend Leslie Hills be placed on the Discontinued Service List (Disciplinary).

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6) It is also recommended that South West Presbytery undertake such measures related to the Humbervale congregation that would promote its health and well-being and would enable the building of an improved relationship between the presbytery and the congregation.

MOTION Bryan Ransom / Sylvia Powers that the South West Presbytery accept the recommendations of the 363 review of Rev. Leslie Hills as presented in the report with the following amendments To the first recommendation: shall be entitled to half of full time equivalent for salary, housing allowance and group and benefits for a period of 3 months” and,

To the second recommendation: with regard to the costs of the directed program and professional counseling: that the South West Presbytery pay a portion of the costs to a maximum of $3000. CARRIED

Discussion It was agreed that Rev. Hills should, once again, be offered a support person to accompany him. The role of the supervisor is to ensure that the person is doing the counselling required.

LETTERS OF SUPPORT FOR KAREN WILLIAMS

Ross Leckie stepped in as chair, and Glenn Smith stepped out of chair.

Glenn Smith and Don Laing reported that they met with Sheila Campbell and Karen Kowal, Co-Chairs of the Community Ministries Commission, on Friday, April 9, 2010.

Glenn Smith and Don Laing also met with Karen Williams and her support person, Brian McIntosh on Monday, April 12, 2010.

Glenn Smith and Don Laing gave a detailed report of these two meetings, and gave a history of the Davenport-Perth Community Ministry (DPCM) and of its relationship with Davenport- Perth Community Church (DPCC).

Considerable discussion took place.

MOTION Kate Young / Grant Williams

that the South West Presbytery Coordinating Council reconsider the motion of March 10, 2010 asking the Community Ministries Commission to reconsider its motion. CARRIED

The original motion was then withdrawn.

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MOTION Kate Young / Sylvia Powers that the South West Presbytery Coordinating Council immediately remove all the current members of the Community Ministries Commission of South West Presbytery. CARRIED Glenn Smith abstained from the vote.

Doug Varey left the meeting at this point.

MOTION Martha Reynolds / Stephen Wickett that the South West Presbytery Coordinating Council request the Nominating Committee and the Chair of presbytery to name individuals to the Community Ministries Commission and bring those recommendations to the Coordinating Council for ratification as soon as possible. CARRIED

MOTION Bryan Ransom / Martha Reynolds that the South West Presbytery Coordinating Council reverse the Community Ministries Commission’s decision to not renew Karen Williams’ contract. CARRIED

Glenn Smith will communicate with all the members of the Community Ministries Commission: Sheila Campbell, Karen Kowal, Charles Donley, Cheryl Haydamack, Osbourne Murray.

Glenn Smith and Irene Ty will communicate the decision to those who wrote support letters.

Brian McIntosh will communicate the decision to Karen Williams.

Brian McIntosh and Martha Reynolds will be the communicators with the staff and the Steering Committees.

Ross Leckie stepped out of the chair. Glenn Smith stepped back into the chair.

Appreciation was shared for all who have spent energy and time on the issues brought to today’s meeting.

Ross Leckie left the meeting.

LUNCH BREAK

COMMUNICATIONS STRATEGY MOTION Bryan Ransom / Don Laing that the South West Presbytery Coordinating Council approve in principle the Communications Strategy document that was circulated, minor grammatical corrections still need to be made. CARRIED

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FULL PRESBYTERY MEETING IN JUNE 2010 MOTION Kate Young / Bryan Ransom that the South West Presbytery Coordinating Council call a full presbytery meeting for Tuesday evening, June 15, 2010 to do business and inductions of future officers. CARRIED

Windermere United Church and Bloordale United Church are possibilities for meeting locations.

OUTSTANDING 2009 ASSESMENTS OWED BY PASTORAL CHARGES Through Glenn Smith, Louise Mahood reported that there are 4-5 pastoral charges that still haven’t paid their assessment dues, totalling approximately $10,000. It was agreed that this issue would be brought up at the next Coordinating Council meeting.

CHAIR OF PASTORAL RELATIONS COMMISSION Kate Young reported on the volume of her work. There are 6 high need congregations, 6 with medium need. There are 12 low need congregations. Other than this, there are other congregations that seek her out. She has spent between 20 – 30 hours a week since August 2009. During Holy Week, she spent 40 hours. This does not include the Presbytery, Coordinating Council and Pastoral Relations Commission meetings. Resolving issues with some of the ethnic congregations has taken up a considerable amount of time.

The issue of having to circulate all the motions before they are passed to all presbyters has required a lot of time, as well as responding to people’s email questions and concerns about these motions.

The amount of time required as the chair of pastoral relations is untenable.

We need to examine the following issues: * the role of the commissions * Presbytery members who are not contributing to the life of the presbytery * Job descriptions for presbytery staff.

It was agreed that Pastoral Relations is a unique commission: the work requires confidentiality, often has time sensitive matters, and therefore has required 30 hours a week of work from the Chairperson.

It was agreed that we ask the Mission Support and Finance Committee to look at the feasibility of paying a $5,000 honorarium to the Chair of Pastoral Relations.

It was agreed, in light of what we have heard that commissions would no longer be required to circulate motions in advance. Instead, the commissions could report to the presbytery meetings the following: information on the work they are doing, decisions made and if they wish recommendations to the presbytery.

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We need to speak to the court on the issues facing the commissions and committees. We need to find out how we can involve more presbytery representatives in the life of the commissions and committees.

NEXT COORDINATING COUNCIL MEETING Wednesday, May 12, 2010. 10:00 a.m. – 3:00 p.m. South West Presbytery Office, 65 Mayall Avenue, Toronto

NEXT PRESBYTERY MEETING AND AGENDA Saturday, April 17, 2010 Presbytery Meeting • Brian McIntosh circulated a document related to the proposal coming to the floor of Presbytery from the Social Justice and World Affairs Committee. • There will be a half hour report from the Intercultural and Diverse Communities in Ministry Committee.. • There will be worship and community building. • Barb White will have 15 minutes to report on General Council. It was agreed that we should give her more time, ie. 20 minutes. • Ken MacDonald will lead in the discussions on the remit.

It was agreed that lunch needs to be provided for 100. It is still helpful for people to send us their RSVP’s to help us estimate the number of people coming.

An agenda still needs to be sent out this week and a reminder to read the information on the remit ahead of time.

ADJOURNMENT

Motion to adjourn by Grant Williams

Glenn Smith Irene Ty Chairperson Secretary

South West Presbytery – April 13, 2010 2009/2010 – 233 APPENDIX A

Report of a United Church of Canada Manual Section 363 Review of Reverend Leslie Hills March 2010

Background:

At a meeting of the Coordinating Council of South West Presbytery, Toronto Conference on February 20, 2010 the following was in the Minutes:

Rev. Leslie Hills was settled at Humbervale United Church as of September 2009 and the Church Board of Humbervale asked that Leslie Hills be removed from his settlement a month later. The Pastoral Relations Commission has tried to resolve the situation through consultation and mediation, but it has not worked. The Pastoral Relations Commission has removed Leslie Hills from his settlement and has retained him on the roll of presbytery, but he is not eligible for a call or an appointment at this time. In light of this situation, the Pastoral Relations Commission asks that a 363 Review be conducted concerning Leslie Hills under the categories of the “effectiveness of Ministry Personnel”, and “the failure of Ministry Personnel to maintain the peace and welfare of the church”.

Motion: Kate Young/Bryan Ransom

that the Coordinating Council of South West Presbytery approve a) the recommendation of the Pastoral Relations Commission that a 363 Review be held for Rev. Leslie Hills under the policy of The Manual, section 363 concerning the “effectiveness of Ministry Personnel”, and “the failure of Ministry Personnel to maintain the peace and welfare of the church, and b) that Joan McConnell be appointed to conduct the 363 Review, and c) that South West Presbytery cover the costs associated with the Review, which are $3000 honorarium for the reviewer and all travel, accommodation and meal costs associated with the review.

CARRIED

As a result of this motion I was asked to conduct the review on behalf of South West Presbytery of Toronto Conference.

Process Followed:

Following the decision of South West Presbytery to carry out this review, Reverend Hills was notified of the decision by a telephone call from Reverend Ken MacDonald, program staff person for South West Presbytery.

The reviewer was contacted by telephone by Reverend MacDonald also, on Thursday, February 25. The dates of Tuesday, March 16 and Wednesday, March 17 were agreed on and with the assistance of Reverend MacDonald and Reverend Kate Young the reviewer was able to determine some of the people with whom it would be helpful to meet. No local contact person was named. Reverend Hills was not serving in the pastoral charge any longer and no South West Presbytery – April 13, 2010 2009/2010 – 234

announcement of the review was made in the congregation. Because the issues triggering the review were kept confidential and because there had been a mediation process related to the termination of the pastoral relationship during which a confidentiality agreement had been signed, the pool from which to draw participants for the review was very small.

The reviewer contacted Reverend Hills directly by e-mail on Friday, March 5 as soon as an e- mail address was received from the presbytery. That correspondence provided a brief introduction of the reviewer, an outline of the expected process and the possible time line. The reviewer invited contact if there were any questions or concerns.

On Friday, March 5 Reverend Ken MacDonald told the reviewer that a letter was being prepared to be sent to Reverend Hills from the presbytery that day. Reverend Hills stated that he received the 363 information letter from the presbytery on Monday, March 15. There was initially no support person offered to Reverend Hills by the presbytery.

The reviewer was present to conduct review interviews on Tuesday, March 16 and Wednesday, March 17 at the presbytery/conference office at 65 Mayall Avenue, Toronto. The evening of March 16 there was also a gathering of three representatives from Humbervale United Church who met with the reviewer at that church. During those two days the reviewer met with a total of eight people. The list of people interviewed is appended to this report.

The review time began and ended with interviews with Reverend Hills, the first was a ninety minute conversation receiving Reverend Hills’ initial response to the review and at the end of the time there was an oral sharing of some of the information gathered. The written summary of all of the information gathered was forwarded to Reverend Hills by e-mail on Monday, March 22 with a request for his response by Friday, March 26. The response was received on Tuesday, March 23.

The final report was completed and forwarded to Reverend Kate Young and Reverend Ken MacDonald of South West Presbytery and to Reverend Leslie Hills on Wednesday, March 24, 2010.

Information Gathered:

The Review of Reverend Leslie Hills was called by Toronto South Presbytery based on The United Church of Canada Manual, section 363(c)i, effectiveness of ministry personnel and section 363(c)ii, failure to maintain the peace and welfare of the church.

Background:

Leslie Hills spent over thirty years in the field of corporate banking. He was ordained by London Conference of The United Church of Canada in 2009 and subsequently transferred and settled into a three-quarter time position at Humbervale United Church in the South West Presbytery of Toronto Conference, beginning his ministry with the people there on

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September 1, 2009. His ministry followed a pastoral relationship at Humbervale of several years duration with a much-loved minister.

Humbervale is a congregation whose membership is mostly retired. Their church is a beautiful building of which they are very proud. They have a seniors’ residence attached to their church and the most of the people who use the church facility are older folk. There is also a Montessori school in the building and other rented offices.

People of the congregation were pleased with the “match” of Reverend Hills with their congregation and started September anxious to get to know him and ready to love him. (Anne Sword, Peter Kupfer) They indicated that many people were pleased immediately with the worship services led by Reverend Hills.

Gifts for Ministry:

Three people who have had some extensive relationship with Reverend Hills were interviewed during this review. Two were faculty members from Emmanuel College and one was a personal friend and ministry colleague. Their names were provided by Reverend Hills.

Relative to gifts possessed by Reverend Hills which would lead to an expectation of effectiveness in ministry it was said that Reverend Hills was passionate about ministry, compassionate, a good listener, able to talk about his own struggles, able to create and lead meaningful worship, had an eye for marginalized people, and could cry with people if that was the appropriate response. (Warren Schell) It was also stated that he knows how to enter a community, had good preaching skills, was friendly, could read a congregation, thoughtful, generous, gentle, caring, able to listen, knows how to separate out his private needs from what is required in public, disarms homophobia, and has good personal support networks. (Joan Wyatt) The reviewer also heard that he was engaging, enthusiastic and had a warm pastoral presence. It was said that he had profound pastoral gifts, was consultative and was not a “callous conscience”. (Fred Graham) There was profound shock expressed that Reverend Hills would be in this situation. There was a suggestion that he might be naive about how others would view the situation, but it was assumed that he would have a willingness to look at the issue once it was named. (Fred Graham, Joan Wyatt, Warren Schell)

In relation to Reverend Hills’ ability to maintain the peace and welfare of a congregation it was suggested that he had been in his pastoral relationship for such a short time it was hard to discern whether or not this was his gift, but it was assumed by those who knew him well that he would want to make stronger any community in which he was a member, and would do nothing to harm it. (Fred Graham)

Beginning Concerns at Humbervale:

The Church Administrator has worked in the Humbervale church office for eighteen years and knows the congregation and its needs very well. She was prepared to assist Reverend Hills to get acquainted with the congregation as much as possible as she had with previous new ministers. She was made to feel that Reverend Hills did not need her help in any way

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with this. There was some concern on her part that Reverend Hills did not provide her with a home address and only one phone number where he might be reached in emergency and she had been accustomed to being able to reach the minister at any time in case of emergency. (Kathryn Silliker)

It was said by the people from Humbervale that Reverend Hills did not seem comfortable with the number of folk who “dropped in” to the office when the secretary was working mornings. He would close his door or would choose to work at home and come in later in the day when the secretary was not present. Only on rare occasion would he come out to meet the people who had come by. He suggested that people needed to make an appointment to see him and not drop in. These were thought to be signs of inexperience in pastoral ministry rather than serious concerns. (Kathryn Silliker, Anne Sword, Peter Kupfer). Reverend Hills had also made it clear to several congregational members and to the Worship Committee that he would not be visiting during September and October, the first two months that he was at Humbervale. People assumed that once he was more comfortable in his role that would change. (Peter Kupfer, Anne Sword)

There was some concern expressed that Reverend Hills did not respond to telephone messages and e-mails left for him. The church e-mail address for the minister had over thirty unopened e-mails when Reverend Hills left the office in early October indicating that they had never been read while he was there. (Peter Kupfer, Kathryn Silliker)

Issues leading to the Review:

On September 23, 2009 the church administrator found an unfamiliar site listed on her recent computer history. On checking to see what it was she discovered she was on a pornographic site. She immediately called the person who was responsible for the church’s computer care and upkeep, Peter Kupfer, who also happens to be Chair of the Board of the congregation. She reported her discovery. She was leaving on vacation the following day (September 24, 2009) but Peter told her that he would check the computer and monitor it while she was away. At that time it was discovered that there were many visits to several different porn sites beginning the afternoon of September 1st, the first day their new minister had begun work at their church. (Kathryn Silliker, Peter Kupfer)

The church administrator works mornings only at the church office. The times of the computer use on pornographic sites were all when she was not in the office. During the time when she was away on vacation the sites were visited more frequently. Prior to September 1st there were no afternoon uses registered in the history of the computer. (Peter Kupfer)

Upon the return of the church administrator from vacation there was a meeting called at the home of Anne Sword (Chair of Ministry and Personnel Committee). This meeting included the members of the M&P Committee, the church administrator and the Chair of the Board and they also invited Deanna Wilson who had been their recent presbytery representative on their Joint Needs Assessment Committee. There was grave concern about what they should do about their discovery, fearing it was their new minister using the computer and being unsure about what to do with the information. (Peter Kupfer, Anne Sword, Kathryn Silliker, George Klempa, Deanna Wilson) They expressed their concerns to Deanna regarding what

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had been found on the computer. The Ministry & Personnel Committee also expressed concerned for their church administrator who was very upset about the situation. Although they had not spoken to their minister about the situation at this point the congregational folk who met appeared to have already made a decision about Reverend Hills’ culpability. The emotional impact on those who knew of the computer use was extremely distressing at a time when they had such high hopes for the new pastoral relationship. (Deanna Wilson)

From that meeting there was also a call placed to legal counsel at the United Church General Council office and the Humbervale representatives were given the name of Beth Symes to contact if they thought they needed advice from legal counsel at any time as they moved forward with this issue. (Anne Sword, Deanna Wilson)

The Ministry and Personnel Committee and the Chair of the Board made a decision that they would try to keep the concerns about the computer discovery confidential and not let the members of the congregation know there were any concerns. Until such time as they needed to have an Official Board meeting (see below) only that small cadre of people knew of the issues with which they and presbytery were dealing. (Anne Sword, Peter Kupfer, George Klempa, Kathryn Silliker)

Deanna Wilson then contacted Reverend Kate Young, Chair of South West Presbytery Pastoral Relations and Reverend Ken MacDonald, program staff person for South West Presbytery and alerted them of the concerns of Humbervale, asking what the next steps should be. The issue at that time as identified by Deanna Wilson was not the accessing of pornography (unless it had been involving children) but the unwise and inappropriate use of a church computer in a publicly accessible place. The initial conversation with Reverend MacDonald made clear that they should not rush to judgment. Deanna Wilson also mentioned at that time that Humbervale felt a strong need to get the issues sorted out before the upcoming Covenanting Service that was to be held in their church within two weeks time. (Deanna Wilson)

A meeting was held on Tuesday, October 6 at Windermere United Church involving representatives from presbytery Reverend Kate Young, Reverend Ken MacDonald, Reverend Deanna Wilson and representatives from Humbervale Anne Sword, M&P Chair, Chair of the Board Peter Kupfer and church administrator Kathryn Silliker. (Deanna Wilson, Anne Sword,

Peter Kupfer) The Humbervale people expressed to the reviewer that they felt severely reprimanded at that meeting. They felt that the presbytery people accused them of over- reacting to the situation. They were told that they should have talked with their minister before calling in the presbytery and that there was no church policy related to computer use for pornography. They left that meeting feeling even worse than they had previously. (Anne Sword, Peter Kupfer)

On Friday, October 9 Reverend Kate Young, Reverend Ron Coughlin, secretary of South West Presbytery, and Reverend Ken MacDonald met early in the morning with Reverend Hills and told him of the concerns. He was told that the office computer history showed consistent access to pornographic sites starting on September 1st and continuing until the present. (Les Hills) Following that early meeting the same group then met at 9AM with the Humbervale representatives. The Humbervale people expressed concern that the trust

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between them and their minster was broken. They had lost trust in his integrity and judgment. They said that the behaviour was not appropriate for the role of minister and did not want it ignored or “swept under the rug”. At that time Reverend Hills did not deny the accusations of the computer use but said that he was sorry that he had used poor judgment. (Anne Sword, Peter Kupfer)

The representatives of Humbervale no longer wanted Reverend Hills in the pulpit in their church. Reverend Hills said that he could do his job and did not wish to go on sick leave. He asked the people of the congregation to forgive and forget and the presbytery representatives told the people of Humbervale that he had made a mistake and apologized. (Anne Sword, Peter Kupfer) Reverend Kate Young told the Humbervale representatives that they could get pulpit supply for two weeks and announce that Reverend Hills was ill. It was also said that Presbytery would find another church for the covenanting service that was upcoming. (Peter Kupfer, Anne Sword)

Following that meeting the representatives of Humbervale stated that they were left with the impression that they were sent home to learn how to forgive. They expressed the feeling that they were the problem and that they should not have called in the presbytery when they did. (Peter Kupfer, Anne Sword)

Several printed pages of internet addresses related to pornographic sites were downloaded off the church office computer. There were over thirty visits to these sites. All the usage times related to times that the office administrator was not at work. The dates began on September 1st, the day that Reverend Hills started work at Humbervale and ended in early October when Reverend Hills was no longer relating to the congregation. (Peter Kupfer, Kathryn Silliker)

Following the October 9 meeting, a further meeting was called to determine if any solution could be worked out. The Ministry and Personnel Committee and the Chair of the Board met previously and determined that the only solution from their perspective was for Reverend Hills to give ninety days notice and resign. They began the meeting with a prepared statement stating that and then they waited in the Humbervale parlor while the Presbytery people and Reverend Hills met in the Humbervale Board Room. Reverend Kate Young came and told the Humbervale representatives that Reverend Hills was not prepared to resign and that they were at an impasse. At that time she recommended Mediation and said that South West

Presbytery would pay for it and that Humbervale needed counsel. (Peter Kupfer, Anne Sword, George Klempa)

Prior to the Mediation meeting the Official Board was called to meet at Humbervale and told of the situation (for the first time). Their approval was needed to determine what financial options might be explored related to severance. At that meeting it was clear that the issue for the people of Humbervale was not only the misuse of church property but the loss of trust in their minister’s integrity. There was a sense of violation and that they could no longer listen to their minister in the same way. (Peter Kupfer, Anne Sword, George Klempa)

During the waiting period prior to the mediation meeting the Ministry & Personnel Committee and Chair of the Board met with Beth Symes, legal counsel. They expressed to

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the reviewer their gratitude for her help and felt that the mediation went well. (Peter Kupfer, Anne Sword)

The church computers and Reverend Hills personal computer were taken by the Toronto Police and searched for child pornography. None was found. The church computers were returned to the church. Reverend Hills had to pick his up at the police station. (Peter Kupefer, Kathryn Silliker, Reverend Les Hills)

Initial Information from Reverend Leslie Hills:

Reverend Hills was the first person interviewed by the reviewer. He was asked to comment on the reasons given by the presbytery for the calling of the review, namely Manual Section 363(c)i and Section 363(c)ii. His immediate response was that these were not the real issues. The reality was that he had done a stupid thing, he had apologized and because the apology was not accepted it escalated to the review stage. He said that as a new minister he over- researched his sermon background every week and because the internet access to the computer in his office was not satisfactory he used the computer belonging to the church administrator when she was not needing it. On occasion he accidently got on to sites that he did not intend to access. He did not know the computer was being monitored so said nothing about it. He was surprised to be confronted with the issue, said that the lack of judgment was his issue and apologized but the apology was not accepted and he was subsequently asked to resign.

This situation has had a profound effect on Reverend Hills and on his partner. He feels that at least part of the issue is his sexual orientation. The event of the last few months have taken away his self-esteem, dashed his dreams and he has had his faith severely tested.

In relation to the issue of his effectiveness in ministry he said that in the five weeks that he was at Humbervale he preached, did pastoral care and visiting, attended events and meetings and had office hours. In relation to his ability to maintain the peace and welfare of the church he stated that on October 8th he thought that he was able to do that. On October 9th (the date that he learned of the concern about the computer use) he no longer was sure that this was the case. He heard from the members of Humbervale that it was a “fragile congregation” and he knew that he followed someone who was dearly loved. He expressed sadness that he had

been given no chance to continue to be the minister of this congregation. (Reverend Leslie Hills)

Subsequent Response from Reverend Hills

The above section entitled Information Gathered was sent to Reverend Hills on Monday morning, March 22 with a request for response by the following Friday. He responded in writing by e-mail on the morning of Tuesday, March 23.

Reverend Hills responded to the concerns raised by the Church Administrator by saying that “Kathryn was given my address in September. I couldn't give my phone number until much later in the month because Bell did not install the phone until much later in September.” He also stated that his predecessor lived in Orillia and that was why he (his predecessor)

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provided an emergency phone number. He also had a pager which Reverend Hills did not feel was necessary as he lived 7 minutes away from the church.

Reverend Hills also stated “Developing relationships takes time. With only 5 weeks to do it, there was no way a meaningful relationship could have been developed with the Secretary. I respected her ability and would have had to rely on her to make things work. It was in my own interest to have her on my side.”

Relevant to concerns related to Reverend Hills not wanting to be interrupted while in his office he responded that “there are 2 doors into the Minister's office at Humbervale. One connects to the corridor and the other to the Secretary's office. The door to the secretary's office was always left open because people usually came into Kathryn's office before they came into mine. The door into the corridor has a stop at the bottom which only works if a large piece of foam is attached. The door would close by itself, not because I closed it. Many people would drop into my office unannounced - but very welcome. Flo Umphrey, Jack Digings, Eleanor Ellins were regular visitors. I also tried to connect with the people from the Etobicoke Seniors Centre and the Diabetes people who I met.”

Related to concerns about time for visiting, Reverend Hills stated that when he first arrived he felt that he needed to understand how everything worked and who was who. He said “Visiting had been haphazard - without the input of the visiting committee. The previous minister often arrived at places without having called ahead. I felt the committee needed to be more involved and I was taking time to get this into place. The expectation that things would be up and running from day one was not achievable.”

Regarding working times in the office, Reverend Hills responded that because his predecessor had lived out of town Reverend Hills felt that it was important to have coverage in the office from 8:30 till 5:00, so he decided that he would work in the afternoons, since Kathryn, the secretary was working mornings. (This was not discussed with the Ministry & Personnel Committee.)

In addressing the concern regarding his lack of addressing e-mails Reverend Hills responded that he did look at the website emails. He stated that “they tended to be "spam" and I only addressed emails that required the attention of the minister”.

When responding to the concerns related to time spent on pornographic sites using the office computer Reverend Hills said that he was not in the office on September 1st. He recalls phoning in that morning to say that he was at home receiving furniture at his apartment. Reverend Hills stated, “The reason I remember is that I was also "missing" on October 1st and I recall telling Kathryn that I was feeling a little guilty because I had not been in the office on the first day of my first two months at Humbervale. If someone was surfing - it wasn't me.” (There were no sites visited on October 1. Kathryn returned to work from being on vacation September 24 - October 6.)

Reverend Hills also said, “I was appointed to Humbervale at 3/4 time. (My predecessor) had been full time. I lived in the area. (My predecessor) lived in Orillia. A major problem was trying to work out how to use that time and still try to do what was expected. If I was surfing

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the net as much as I have been told, I don't think I would have been able to write meaningful sermons or to arrange a decent order of service.

When I arrived at the church, I discovered there was a plug-in which (my predecessor) had used previously. I tried, but was unable to get the computer to link to the church computer. I asked Peter (Kupfer) to take a look, and he took my lap top home. This was before everything happened.

As far as surfing in October, I had purchased wireless internet from Bell and the only time I used the church computer in October was to print my sermons. This memory stick was investigated by the police and was being used in October. If someone was surfing in October - it wasn't me.”

(From the printouts of the computer usage given to the reviewer by the Presbytery, the office computer was used on October 2 (while the office administrator was on vacation) for sites related to the Uniting Church of Australia and its resources just minutes prior to viewing some of the pornographic sites.)

Relating to his refusal to resign, Reverend Hills said “I had talked to my partner about resigning, but I was advised that Settlement ministers could not do so because of the Settlement process. If that advice was incorrect, then I can only express regret.” (He did not state from whom he had sought the advice.)

Summary & Findings:

• Those who have known Reverend Hills as a theological student have recognized strong gifts for ministry especially as they relate to worship leadership. Their knowledge of Reverend Hills also included his ability to work well with others, to draw parties in community together. They named him as a person who loved his church and his community. While those who have known Reverend Hills as their minister would agree with his worship skills, they would have differing opinions about his respect for his church and community.

• The early days of the pastoral relationship between the Reverend Hills and the congregation of Humbervale were positive. The people wanted to love their new minister and appreciated his worship leadership.

• Reverend Hills followed a minister at Humbervale who was loved and appreciated. He brought to that ministry much life experience but limited ministry experience.

• There was great discrepancy between congregational members’ sense of Reverend Hills’ openness to drop in visits from members and his hesitancy to make himself readily available either at his office or by e-mail or telephone and Reverend Hills’ interpretation of this area of ministry.

• Reverend Hills did not initially deny the allegations of his use of the church administrator’s computer for viewing pornographic sites, and more latterly he spoke South West Presbytery – April 13, 2010 2009/2010 – 242

only of particular dates that he could not have been browsing porn sites. On the balance of probabilities, all the evidence gathered here points to the conclusion that Reverend Hills was responsible for viewing porn sites on the office computer. Through all of this he appeared to have little understanding of why members of Humbervale found his behaviour troubling. When he did apologize for his poor judgment, there seemed a lack of understanding on his part about why that apology was not immediately accepted.

Re effectiveness in ministry – the pastoral relationship was only five weeks in duration, but during that time there were areas (e.g. worship) that would be considered effective. Many other aspects of ministry were just beginning or had not yet begun and so it is difficult to respond more fully to “effectiveness”.

However in the church’s document entitled Ethical Standards and Standards for Practice of Ministry it is stated that Ministry Personnel are called to exercise good judgment and maintain a level of self-awareness that enables them to be accountable to the church, to the ministry in which they serve and to themselves. Reverend Hills has not exercised good judgment nor does he appear to have maintained a level of self-awareness that has enabled his accountability. In these areas, he has been ineffective.

Re ability to maintain the peace and welfare – again the short duration of the pastoral relationship makes this a difficult judgment. However the ministry of Humbervale Pastoral Charge has been badly disrupted as a result of the actions of Reverend Hills and the response to those actions. The peace of the pastoral relationship has not been maintained!

Once more from the church’s document Ethical Standards and Standards for the Practice of Ministry it is stated that one of the expectations of ministry personnel is that they live with integrity and that they must be aware of how their conduct may be perceived and experienced by others. Reverend Hills appears unable to understand the sense of betrayal and loss of trust that is named and experienced by the church’s secretary, members of the Ministry & Personnel Committee and the Chair of the Humbervale Board.

Recommendations:

As a result of this review the following recommendations are made:-

• That South West Presbytery, Toronto Conference not approve a Call or Appointment of Reverend Leslie Hills to another pastoral charge or outreach ministry for a minimum of six months to enable him to do the remedial work as indicated below. During such time, Reverend Hills shall be suspended from functioning as Ministry Personnel and shall be entitled to the minimum salary, housing and other allowances to be provided by the Presbytery for a period of six months, to the extent that he has not received salary, benefits and other allowances from Humbervale United Church to compensate him for such period.

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• That South West Presbytery, Toronto Conference oversee a directed program of personal and professional counselling for Reverend Leslie Hills that would result in him gaining in self-understanding, examining how his behaviour is perceived and experienced by those around him and exploring how his gifts for ministry might be integrated with the needs of a congregation. The details of this program would be determined and approved by the South West Presbytery, in consultation with the Presbytery Personnel staff person, and communicated in writing with Reverend Hills. The Pastoral Relations Committee shall also designate a supervisor to oversee Reverend Hills’ participation in the designated program as set out. The cost of the directed program and professional counselling shall be shared equally between the Presbytery and Reverend Hills.

• That Reverend Hills shall sign the releases necessary in order that the information about his progress in all areas of the directed program may be communicated to the Presbytery Pastoral Relations Committee and the Presbytery Personnel staff person. The information so provided shall be comprehensive enough to allow the Pastoral Relations Committee to make a recommendation to South West Presbytery regarding the appropriateness of Reverend Hills returning to active status at the end of the remedial period.

• That South West Presbytery through its Pastoral Relations Committee and the Presbytery Personnel staff person also receive reports from the designated supervisor of the directed program on a regular basis (at least monthly) concerning Reverend Hills participation in this work and the progress made.

• That if Reverend Hills does not undertake the directed program as mandated by South West Presbytery or if South West Presbytery decides at the conclusion of the program that it is not appropriate for Reverend Hills to return to active status the Presbytery may recommend to Toronto Conference that the name of Reverend Leslie Hills be placed on the Discontinued Service List (Disciplinary).

• It is also recommended that South West Presbytery undertake such measures related to the Humbervale congregation that would promote its health and well-being and

would enable the building of an improved relationship between the presbytery and the congregation.

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PROPERTY AND ENVIRONMENT COMMISSION April 14, 2010 at Forest Hill United Church

Present: Michael Fraser, Don MacInnes, Ron Ross, Steve Lee, Stephen Fetter

Visitors: David Macdonald, Bruce Hemming, Brian Ransom, Alan McKenzie, Pauline McKenzie, Judy Gillingham

ST LUKE’S UNITED CHURCH

MOTION Ron Ross / Steve Lee WHEREAS the Board of Trustees of St. Luke’s United Church, Toronto (the “Church”) have asked the Commission to facilitate a sale of the real and personal property of the Church, municipal known as 516 The Kingsway Toronto (the “Church Property”) and the Commission have authorized Donald L. MacInnes and Michael Fraser to carry out such duties;

AND WHEREAS Donald L. MacInnes and Michael Fraser have now reported to the Commission on the results of finding a purchaser for the Property;

IT WAS RESOLVED THAT: 1. The sale of the Church Property at the price of $4,800,000.00 to Erast Huculak in trust for a Ukranian scouting organization, substantially in the form and content of the Agreement of Purchase and Sale attached hereto as Schedule “A” (the “Sale”) be approved, and confirmed ;

2. That Donald L. MacInnes and Michael Fraser are hereby authorized and directed to settle the final terms of the sale as shall be necessary to conclude an Agreement of Sale in accordance with the authorization given herein.

3. The agreement as negotiated as provided herein shall be subject to the approval of Presbytery (as represented by the South West Presbytery Property &

Environment Commission) as required by section 271 of the Manual of The United Church of Canada. CARRIED

Note that the copy of the current offer of purchase and sale is in the St. Luke’s United Church Pastoral Charge file in the South West Presbytery office.

LANSING UNITED CHURCH Bruce Hemming and Brian Ransom made a presentation describing the current plans for redevelopment of the property at Lansing UC, and describing the kinds of approvals that they

South West Presbytery – April 14, 2010 2009/2010 – 245 expect this Commission will need to consider in the future. A copy of this presentation can be found in the Lansing United Church Pastoral Charge file in the South West Presbytery office.

MOTION Stephen Fetter / Ron Ross that the Property and Environment Commission receive the report on the Lansing United Church Development Project for information and attach the written report to these minutes, marked Appendix B and,

that the Commission note that the proposal for a governance structure of the Lansing Child Care and Community Centre seems to assume the creation of an Appendix IV Incorporated body, and we recommended that the representatives of Lansing United Church consult with the Executive Secretary of Toronto Conference regarding how this is created and supervised and,

that the Commission thank the representatives for keeping the Commission abreast of their plans. CARRIED

ASBURY AND WEST UNITED CHURCH The Commission received for information the presentation of Asbury and West United Church. A copy of the written report is attached to these minutes. APPENDIX A

The visitors described the state of their plans to date, and expressed serious concerns about the impact of the Ontario Heritage Act, and how this is being interpreted by City of Toronto officials. They asked that the Commission consider writing to government officials expressing concern about the issue.

The visitors also described the funding model for affordable housing which their project is implementing.

The Commission members reminded the visitors that further approvals from Presbytery will be required once they have finalized their site and funding plans.

MINUTES OF OUR PREVIOUS MEETING

MOTION Ron Ross / Don MacInnes that the minutes of the meeting of 10 March 2010 be approved as circulated. CARRIED

PROFESSIONAL EXPERTISE NEEDED There was some discussion arising from the report from Lansing United Church that some significant issues are going to come to this commission for approval in the very near future, and that this Commission requires some professional advice. There are legal issues at stake which could have a long-term impact on the interests of The United Church of Canada, and the Commission members believe that this body requires profession advice in the same way as all

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the other parties in these sorts of major development projects need legal advice – and that the interests of the United Church of Canada may not be identical with those of any of the other parities.

The Commission AGREED that Michael Fraser and Don MacInnes investigate what would be required to get the appropriate professional advice for this Commission, and how this might be funded, and report back to our next regularly scheduled meeting, or sooner by Conference Call, if the chair deems this to be necessary.

POLICY ON MAJOR RENOVATIONS Don MacInnes’ white paper on “What Constitutes a Major Renovation” was circulated to the commission prior to our last meeting, and was attached to the minutes dated 14 March 2010. Commission members discussed this proposal and made no amendments to it.

The Commission AGREED to forward the proposed policy regarding “What Constitutes a “Major Renovation” to the Coordinating Council, and recommend that this become policy for the Presbytery.

MOTION TO ADJOURN. MOTION Steve Lee / Don MacInnes To adjourn CARRIED

APPENDICES

Appendix A –Asbury and West United Church Renovation Project Update

Michael Fraser Stephen Fetter

Chair Secretary

South West Presbytery – April 14, 2010 2009/2010 – 247 APPENDIX A

Asbury and West United Church Renovation Project Update

PROJECT OVERVIEW • 2000: The Congregation of Asbury and West United Church (AWUC) realized about ten years ago that we can no longer afford to maintain our current church buildings. Far too much of our dollars, time and energy is being spent on maintaining a building that no longer meets our needs. The congregation decided to sell part of our two acre site in order to release the dollar value of the land. We intended to construct a new church building on our front lawn that would meet our current and future needs. • 2003: After an extensive review process, we selected Options for Homes (OFH) as our project partner. OFH have successfully developed numerous cost effective condominium housing projects. Their proposal will bring young families into an area currently dominated by buildings catering to seniors. • The AWUC Congregation approved the project • November 15, 2005: Toronto Don Valley Presbytery supported the project. • October 16, 2007: Toronto Don Valley Presbytery approved the sale of 70% of the AWUC property. • December 2007: During preliminary discussions with the North York City Planning Department, we discovered that one of their divisions, Heritage Preservation Services (HPS), insisted that the newest portion of the existing three-part church building must be preserved as an example of 1950s church architecture. • March to November 2008: We sought legal advice from two large law firms and we were shocked to learn that HPS had the authority under the Ontario Heritage Act (OHA) to prevent the demolition of the ’58 building. • June 16, 2009: Toronto Don Valley Presbytery approved the Agreement of Purchase and Sale between AWUC and OFH. • December 2009: We determined that it was useless to appeal designation under the OHA. The appeal process does not take into consideration financial hardship or the needs of the property owner. The congregation approved renovation of the ’58 building provided that the renovated building would meet our needs. • December 2009: Black & Moffat Architects provided us with a renovation design that met our needs but renovation cost about $1 million more than our estimate for a new building. The Asbury and West Congregation and Boards approved the additional expense. • June 2009: After consulting with our lawyers, Asbury and West entered into an Agreement of Purchase and Sale with OFH. • August 2009: The United Church Mission through Finance agreed to provide “bridge financing” line of credit for the project in the amount of $49,000.00 until we receive the proceeds of the sale.

CURRENT STATUS AND ACTIVITIES

• September 17, 2009: zoning application submitted • December 2009: received 16 pages of comments from Planning on the application. They do not like the site plan, the “built form” or density of the condo development. They do not like the roadway between the church and the condo. We received contradictory instructions regarding the church. Heritage wants control over the site plan including the exterior and lawn. Urban Design want the entrance of the church moved to the east side. Urban forestry wants a curtain of trees along Bathurst St. and Saranac Blvd. which will block the visibility of the ’58 church building. • February 16, 2010: Planning called a community meeting to discuss the project. The meeting was well attended and Asbury and West received overwhelming support for the project. • February 17, 2010: We met with Planning expecting a change of attitude after the community meeting but we were informed that the project is inappropriate for the area and they are not going to recommend approval without major changes.

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• March 10, 2010: Councilor Howard Moscoe called a meeting of all parties “in order to reach a compromise” but Planning now want the entrance of the church moved from the south side to the north side. This contradicted the instructions we received in December. Their reason for the move of the entrance is the elimination of the driveway between the church and the condo. Councilor Moscoe made it clear that he will not support the zoning application unless we comply with these new demands. • April 7, 2010: Black & Moffat Architects provided our Architect Committee with plans and costs for the north entrance. The plans are satisfactory but the construction cost is unaffordable. Black & Moffat were asked to find ways of reducing the construction costs. We await B&M’s revised construction budget.

HERITAGE DESIGNATION

KEY ISSUES FOR PRESBYTERY CONSIDERATION Presbytery must be aware of the negative impact that the Ontario Heritage Act has on religious groups. • The OHA allows municipalities to expropriate the property rights of religious groups without offering compensation. • The immediate result of Heritage Designation is a drop in property value; e.g. Deer Park has lost approximately 70% of its value • The municipalities under the aegis of the OHA can force religious groups to divert funds from religious and social programs in order to meet the needs of the municipality’s building preservation projects. • Large religious groups are unable to reorganize their church buildings without interference by the municipalities and the Province. • Small religious groups and local churches have been and will be unable survive under the burden placed on them by the OHA. It is clear to us that the Ontario Heritage Act is flawed and needs revision. The OHA allows the municipalities to designate church properties in an arbitrary manner and since there is no financial cost to the municipality, they are free to designate as many properties of religious groups as they want. The City of Toronto has already designated over 130 properties classified as religious.

Erik Mathiesen heads the United Church Mission through Finance Department. He is fully aware of the impact of heritage designation on AWUC and all religious groups. He has already met with Premier McGuinty on the issue along with representatives of the Anglican and Roman Catholic churches. They have obtained legal opinions and are forming a lobby group to have the OHA changed. This will be a lengthy process. AWUC has addressed the issue with two local MPPs, Councilor Howard Moscoe and Councilor Karen Stintz. In addition, we wrote to Lincoln Alexander, the Chair of the Ontario Heritage Trust and met with various groups that support heritage designation. Most are reluctant to see the OHA changed even though they grudgingly recognize that it is unfair to religious groups.

The Property and Environment Committee and Presbytery need to become involved with the heritage designation issue because it WILL impact future property transactions.

The Ontario Heritage Act is Flawed

The Asbury and West United Church building at 3180 Bathurst Street is being considered for designation by the City of Toronto’s Heritage Services Department. We are proud of our history which extends back to 1812 but our Congregation survived nearly 200 years by replacing or renovating our church building to meet current and future needs. Heritage designation interferes with our right to renovate our building as we see fit. WHAT ARE THE FLAWS IN THE ONTARIO HERITAGE ACT? 1. Property rights of religious groups are expropriated without any financial compensation. 2. Extreme powers are given to the municipalities to designate properties. 3. The guidelines for designation are so broad that almost every religious building is subject to designation. 4. Religious groups have no say about which properties should be designated. 5. The appeal process is restricted to the broad OHA guidelines, ignoring other significant factors.

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6. No consideration is given to the impact on a religious group that no longer needs an old church building. 7. There are no costs for the municipality when they designate the property of a religious group. 8. The OHA ignores the value added to society through the activities of religious groups. 9. Designation is an arbitrary process. Municipalities are free to designate numerous religious buildings without making any effort to identify which sites have Provincial, Municipal or only local significance.

Our constitutional rights to freedom of worship are infringed. We are told which church buildings we can demolish and which ones we must keep. We are told how we must design the interior of our place of worship.

FACTS ABOUT HOW HERITAGE DESIGNATION HAS IMPACTED ASBURY AND WEST UNITED CHURCH • Asbury and West United Church will pay $1 million more in capital costs for renovations than we would have paid for a new church building. Renovation costs are more expensive than new construction. • We incurred legal expenses in order to determine whether heritage designation could be avoided. • We paid architect fees to find out if we are able to operate our programs out of the designated building. • We must pay ongoing maintenance costs in order to maintain the heritage portions of the building. • Our land is less valuable due to heritage designation should we need to sell it in the future. • Heritage designation uses time and resources that are better spent on religious and social programs.

ASBURY AND WEST UNITED CHURCH BUILDING RENOVATION PROJECT FACTS

• Total Site Area: 77, 395 Sq. Ft. • Church Retains approximately 24,080 Sq. Ft. • Appraised value of property September 2006: $7,775,000.00 • Options for Homes agree to Purchase 53, 315 Sq. Ft. for $6,000.000. In addition, OFH will remove hazardous materials from the ’58 building at their expense. (Cost Savings of $50,000.00)

Original Preliminary budget

Construction Costs: $4,500,000.00 Project Soft Costs: $ 500,000.00 Income Stabilization $ 1,000,000.00

Cost Escalation due to HPS/NYPC Demands

Construction Costs: $5,200,000.00 Project Soft Costs: $ 500,000.00 Income Stabilization $ 200,000.00

We have asked Black and Moffat to present us with reduced construction costs. Options for Homes are prepared to assist Asbury and West by absorbing some construction costs. We will not know if the project is financially viable until the revised costs are available.

Alan McKenzie, Chair, Implementation Committee Asbury and West United Church 416 223 7690 [email protected]

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

EDUCATION AND STUDENTS COMMISSION April 16, 2010 – 10:00 a.m. Conference Call Meeting

Present: Kelly Thomson, Leanna Ringler, Mark Aitcheson, Jong Bok Kim, Young Joon Rhee, Sylvia Powers, Grant Williams

Regrets: Lutia Lausanne, Cindy Cooper

Abstain: Grant Williams

In the essence of time a special Conference Call meeting was held to discuss and approve the Internship Learning site at St. Andrew’s United Church, Georgetown for Intern minister Alexa Gilmour from May 1, 2010 to August 31, 2010. A church site visit was conducted by Kelly Thompson and Linda Wheler with St. Andrew’s representatives on March 25, 2010. The site visit report and applicable paperwork from Form SME208 was emailed out to the commission before the meeting.

MOTION Kelly Thomson/Leanna Ringler that the South West Presbytery Education and Students Commission approve St. Andrew’s United Church as an Internship site in South West Presbytery. CARRIED

Meeting adjourned at 10:07 a.m.

Grant Williams

Chair Acting Secretary

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THE UNITED CHRUCH OF CANADA * SOUTH WEST PRESBYTERY

SOUTH WEST PRESBYTERY April 17, 2010 at St. Bartholomew’s United Church

The regular meeting of South West Presbytery was called to order at 10:00 a.m., Rev. Glenn Smith presiding. A quorum was present.

ATTENDANCE Lay Representatives, Lay Members at Large, Candidates (not in appointments): Phillip Armstrong, Virginia Beane, Roni Beharry, Bob Bingham, Eva Cargill, Karen Carruthers, Linda Cunningham, Norman Dundas, Vilia Fera, Michael Fraser, John Gilbart, Lilla Gilbart, John Grant, Gail Hamblin, John Hamilton, Joanne Hedge, Carole Howard, Michael Kim, Karen Kowel, Sang Kil Lee, Marty Linton, Donna Magee, Bruce Miner, Lang Moffat, Peggy Moore, Francis Nyarko, Sylvia Powers, Leanna Ringler, Linda Robinson, Ron Ross, Mary Sarginson, Ruth Sawyer, Lois Thompson, Margaret Walbank, Charles Wang, Stephen Wickett, Fraser Williamson, Andy Yemen (38) Ministry Personnel Called, Appointed and Retained: Peter Acheampong, Allan Baker, Dale Burkart, Sheila Campbell, James Cheng, Connie denBok, Maki Fushii, Carol Gierak, Ted Grady, Orville Green, Svinda Heinrichs, Susan Howard, Debbie Johnson, John Kim, Jong Bok Kim, Michael Kooiman, Jean Leckie, Ross Leckie, Shawn Lucas, Ken MacDonald, Maureen MacLeod-Oliver, Louise Mahood, Brian McIntosh, Doug McKenzie, Doug McLeod, Sheila Murray, Charles Olango, Linda Pennock, John Perigoe, Lillian Perigoe, Coral Prebble, Bryan Ransom, Martha Reynolds, Young-Joon Rhee, Margaret Roberts, Michelle Robinson, Michael Shewburg, Glenn Smith, Kelly Thomson, Irene Ty, Susanne VanderLugt, Grant Williams, Karen Williams, Mark Winger, Kate Young (45)

Per The Manual 2007 “Quorum” means (b) in any meeting of a Presbytery, not less than one-third (1/3) of the settled, retained, or appointed members of the Order of Ministry and appointed Designated Lay Ministers on the roll of Presbytery, and not less than one-third (1/3) of the lay members on the roll of Presbytery except those

appointed as Designated Lay Ministers.

Ministry Personnel Retired: Alan Craig, Grace Craig, Sylvia Hamilton, John Morris, Paul Morris, Margaret Nelson, Sang Ye (Sarah) Yoon

VISITORS: Anne Barry, Elaine Eve, Susie Henderson, Tina Robinson, Margaret Sawyer, Barbara White.

REGRETS: Lay Representatives, Lay Members at Large, Candidates (not in appointments): Joan Carr, Charles Donley, Ken Koyama, Steve Lee, Carmen MacDonald, Donald MacInnes, Robin Pilkey, Anne Shirley Sutherland, Andy Yemen.

Ministry Personnel Called, Appointed and Retained:

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Mark Aitchison, David Allen, Sung-Chul Choi, Cindy Cooper, Susan Cowan, Catherine Ellarby, Stephen Fetter, Norman Greene, Kerri Hagerman, Jodi Hoar, Jamie Holtom, Linda Levin, Ian Manson, Leigh Olson, Linda Petrides, Hugh Reid, Barry Rieder, Douglas Varey, Linda Wheler.

Ministry Personnel Retired: Marlene Amonsen, Lenore Beecham, Kenneth Howlett, Don Laing, Lutia Lausane, Neil Parker, Deanna Wilson.

CONSTITUTION: In the name of Jesus Christ, the only head of the church and by the authority vested in him, Rev. Glenn Smith called this duly constituted meeting of the presbytery to order to deal with such business as should properly come before it.

WELCOME Glenn Smith welcomed all to the meeting of South West Presbytery. Rev. Maureen MacLeod-Oliver, minister of St. Bartholomew’s United Church, welcomed presbyters to the pastoral charge and the presbytery meeting.

Our sympathy is extended to: Rev. Lawrence Pushee and family. Lawrence’s brother Allan passed away last week. Rev. Norm Greene and family, Norm’s father passed away recently. Rev. Maureen MacLeod-Oliver and family, Maureen’s husband’s mother passed away. Rev. Judy Shand and family, Judy’s father passed away a few weeks ago.

AGENDA MOTION Linda Pennock/Maureen MacLeod-Oliver that the agenda of this meeting of South West Presbytery be adopted as printed, with the following amendment: add “New Business” at the end of the agenda. CARRIED

INTRODUCTION OF NEW MEMBERS • Ken MacDonald introduced Susie Henderson, Conference Minister for Program and Public Witness • Rev. Susanne Vanderlugt introduced Donna McGee, new presbyter of Humbercrest United Church. • Vilia Fera introduced her alternate Tina Robinson of Emmanuel United Church and new presbyter Karen Carruthers, from Emmanuel United Church, Brmapton. • Rev. Kate Young introduced Linda Cunningham from Windermere United. • Rev. Maki Fushii, program staff of Intercultural and Diverse Communities in Ministry of General Council was introduced. • Rev. Shawn Lucas introduced Linda Robinson, from Parkdale United Church. As well he shared that today is Joanne Hedge’s last meeting. Joanne is the intern at Parkdale United Church. • Rev. John Morris Jr., was introduced. It’s his 67th anniversary of ordination.

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CORRESPONDING MEMBERS MOTION Michael Fraser / John Hamilton that all visitors at this meeting of South West Presbytery be made corresponding members of this meeting of South West Presbytery. CARRIED

OPENING WORSHIP AND COMMUNITY BUILDING The Worship and Theme Group led in opening worship. Martha Reynolds, John Perigoe and Bryan Ransom led us through a liturgy which centred on the theme of Easter. Stephen Wickett accompanied our singing on the piano. We were asked to reflect individually on some questions. Then we were asked to share in table groups about where God’s presence was revealed in today’s journey of hymn singing.

Glenn Smith thanked the Worship and Theme Group for their work and leadership in the presbytery, for grounding us and lifting us up.

PRESENTATION BY KEN MACDONALD REMIT #3 – TRANSFER AND SETTLEMENT Ken MacDonald explained the current process of transfer and settlement and what is involved in the proposed change. Questions of clarification were asked.

Ken introduced the song: “We Are The Church”

GENERAL COUNCIL EXECUTIVE REPRESENTATIVE – BARBARA WHITE Barb White appreciated being part of today’s worship experience. For her, the words in the hymns lifted up the steadfastness of God. The years ahead will be an interesting time for our church. Death can bring hope and new life. She encouraged us to see the future with hope and to allow the spirit of God to emerge in new ways in the United Church of Canada. As we go forward, she reminded us of the importance of speaking with each other respectfully.

She reminded us of the five themes that came out of General Council: Emerging church (radical transformation, hope in the struggle)

Authentic relationship with youth and young adults Outreach, social justice and care of creation Faith formation - empowering congregations Becoming a whole people (intercultural, engagement, language, anti-discrimination work) which lifts up aboriginal and French ministries

With regard to funding, currently there are two places where money is allocated: Foundation (forever money) and Mission and Service Fund (operational money). Efforts are being made to consolidate the two. The United Church raised $2.8 million for Haiti. This shows that the United Church is alive!

The General Secretary is to begin a church-wide consultation about where new ministries need to be created, and which ones need to come to a close.

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Barb White shared Moderator Mardi Tindal’s 3 year plan, which centered on education and action for the environment.

Earlier this year, questionnaires were sent out to everyone across the country inviting input for the UCC Triennium planning. Following on the input received, Nora Sanders, the General Secretary, wrote a set of recommendations which will be on the website as of April 20, 2010. Barb White invited us to read them and to send her feedback via email: [email protected]

The recommendations will address the shortfall that the UCC will experience: $3 million per year. There are options proposed about how to deal with this shortfall. There is only $7 million in the reserves.

Our time with Barb White was closed with a prayer: “Call to Purpose”. Glenn Smith thanked Barb White for her presentation.

GRACE Glenn Smith led us in grace for the meal.

LUNCH The members of presbytery enjoyed lunch. The South West Presbytery website was projected on the wall over lunch. The UCW of St. Bartholomew’s were thanked for preparing the morning refreshments and lunch. The meeting resumed at 1:05 p.m.

DISCUSSION AND VOTING REMIT #3 – TRANSFER AND SETTLEMENT The following question was posed:

Does the Presbytery agree that Candidates for the Order of Ministry ought to be able to choose either to agree to transfer and settlement, or to seek a call or an appointment; and that the Basis of Union should be amended to reflect this change?

Discussion followed. Individuals spoke for or against the remit.

The question was posed. A vote was taken.

The Presbytery voted in favour of the question. Six individuals abstained from the vote.

MINUTES MOTION Sylvia Powers / Bryan Ransom that the minutes of the South West Presbytery meeting of February 20, 2010 be accepted as printed. CARRIED MOTION Bryan Ransom /Allan Baker that the minutes of the South West Presbytery Coordinating Council meetings of February 20, 2010 and March 10, 2010 and the minutes of the Coordinating Council Conference Call of March 17, 2010 be received for information. CARRIED

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PRESENTATION – INTERCULTURAL AND DIVERSE COMMUNITIES IN MINISTRY Rev. Maki Fushii, program staff from General Council Office, presented. To adapt to our changing neighbourhoods, she said we needed to develop our competency in leadership in a changing society. All of us are socialized in our context, through our families, our schools, our churches. We need to appreciate different perspectives and cultures.

She explained that culture is multi-layered and has many levels: national level, regional level (city/rural, east/west), gender level (including sexual orientation), generational level, social class level (economic class), co-operational level (what kind of work you do, school, church).

Another way of describing culture: each person is made up of many different cultural components. Example: age, skin colour, gender, language, physical ability, education, profession, single, married, divorced, etc. We were asked to reflect on our social location. Each component affects the social power we have. Those who have less power need the support of the minister and the congregation more than others. We need to think of who we need to support more.

She spoke about the characteristics of “Low and High Context” communication styles. If your community belongs to the high context communication style, they need more time in getting to know one another before feeling comfortable to share.

Those in low power distances and those in high power distances perceive power differently. Those in low power distance may volunteer without being asked, but those in high power distance, would not volunteer but would wait to be invited to do or to say something. Therefore leaders need to know what kind of context they are working in.

The above presentation comes from Eric Lau’s book: The Wolf Shall Lie Down with the Lamb

Rev. Maki Fushii will be doing a workshop at the More Franchises Conference in June, and also one at St. Luke’s United Church.

Roni Beharry led us in theological reflection. She read from the scripture about the Syro- Phoenician woman who challenges Jesus.

Rev. Maki Fushii and Roni Beharry and the Intercultural and Diverse Communities in Ministry Committee were thanked for their presentation.

WEBSITE Rev. Glenn Smith asked presbyters to check out the South West Presbytery website when they get home.

REPORTS FROM CIRCLES

ENGAGEMENT CIRCLE Social Justice and World Affairs

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Rev. Brian McIntosh spoke about the proposal to Toronto Conference “Poverty Reduction Strategy” that had been circulated. APPENDIX A

MOTION Brian McIntosh/Virginia Bean that the South West Presbytery concur with the Poverty Reduction Strategy proposal so that it may be put forward to the Toronto Conference, with the following friendly amendment: at the bottom of page 1, “encourage employers to offer benefits to all full-time workers”, add “part-time”. CARRIED

PROGRAM CIRCLE

Youth and Young Adult Committee Michael Shewburg reported on an event that the committee is planning for all youth over the age of 12. It will take place on Saturday, June 26, 10:00 a.m. – 5:00 p.m. at the Cedar Glen Retreat Centre. The purpose of the day is to envision the future of youth ministry. “Meet new friends, worship, play, sing, free time, hiking, ropes and rock climbing, bike-riding, games”. There will be bus transportation provided. $10.00 per person. Individuals and groups are invited to come. Michael invited all presbyters to attend this event and to bring all the youth of our church. This promises to be a wonderful and inspiring event for all.

Four presbyteries were asked to support a youth event that would take place at the same time as Toronto Conference. The Youth and Young Adult Committee decided to support this event by subsidizing the fees of individual youth who decide to go.

Mission Support and Finance Stephen Wickett reported.

MOTION Stephen Wickett / Allan Craig

that South West Presbytery accede to the request of the board of trustees of Mt. Dennis United Church to borrow $10,000 from the manse fund for up to five years, to be fully repaid, and,

that the presbytery Finance and Mission Support Committee be provided with an annual update and,

that the specifics of the repayment plan will be subject to a mutually agreed upon timetable. CARRIED

Re: Lunches at Presbytery meetings, all presbyters are asked to RSVP ahead of time to Elaine Eve. This helps to accurately estimate the number of lunches needed.

Treasurer Rev. Louise Mahood spoke to the “SWP Inc./Exp. 2010 and Budget 2010” which was circulated. APPENDIX B

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Louise reported that there are four congregations who have not paid their fees for 2009: Heart Lake, Hungarian, Immanuel Toronto Korean, and Onnuri Korean, totaling a shortfall of $11,000.

Property and Environment Commission No report.

LEADERSHIP CIRCLE

Pastoral Relations Commission Rev. Kate Young reported that the commission is at a standstill. The commission is in need of more members and of volunteers who will serve on Joint Need Assessment Committees.

The fall presbytery wide covenanting service will be in October and will be at Emmanuel United Church in Brampton.

Information has gone out in the mail about upcoming M&P workshops. Please encourage your M&P members to attend.

Education and Students Commission Rev. Grant Williams reported that the motions have been sent out. At the next Toronto Conference meeting, there is one designated lay minister, Sue Cowan, to be recognized from South West Presbytery, and one person to be ordained from this presbytery, Cindy Bourgeois.

There is an urgent need for more members, lay or ordained to serve on this commission.

Nominations and Leadership Development Committee Rev. Ross Leckie, co-chair of this committee, invited us to consider volunteering. If you are thinking about changing your positions, please let him know.

MOTION Ross Leckie/Lois Thompson that South West Presbytery appoint the following people Rev. James Cheng to the Social Justice and World Affairs Committee, Rev. Sheila Murray to the Education and Students Commission, Rev. Coral Prebble to the Congregational Renewal and Community Development Committee. CARRIED

MOTION Ross Leckie/Lois Thompson that South West Presbytery appoint Rev. Paul Morris to the Humbervale Christian Outreach Foundation. CARRIED

MOTION Ross Leckie/Lois Thompson that South West Presbytery appoint the following persons to the South West Presbytery Community Ministries Commission:

South West Presbytery – April 17, 2010 2009/2010 – 258

Brian McIntosh, Martha Reynolds, Mark Aitchison, Mark Winger and Svinda Heinrichs (from the Davenport-Perth Community Ministry Steering Committee). CARRIED

A member of the Steering Committee of the Jane Finch Community Ministry still needs to be appointed. As well, a lay person preferably with human resources experience, is still needed on the commission.

VOLUNTEERS NEEDED Rev. Glenn Smith gave an urgent plea for everyone to participate in the life and work of the presbytery. Individuals are needed to step up. Please invite individuals that you know to participate.

NEW BUSINESS There is no new business

THEOLOGICAL REFLECTION AND CLOSING WORSHIP Rev. Ross Leckie led us in a theological reflection. The theme was resurrection, joy, Easter and coming of new life. There are signs of new life in this church and in the presbytery. Maki Fushii challenged us to share power, and invited us to be like an octopus. Ross Leckie shared a reading about what it means to be “crocus-minded”.

CLOSING PRAYER

ADJOURNMENT There being no further business, the chairperson, Glenn Smith, declared the meeting adjourned at 3:10 p.m.

NEXT MEETING It was noted that the next meeting of South West Presbytery will be held on

Tuesday, June 15, 2010 at 6:30 p.m. Location to be announced

Glenn Smith, Chairperson Irene Ty, Secretary

South West Presbytery – April 17, 2010 2009/2010 – 259 APPENDIX A

PROPOSAL TO TORONTO CONFERENCE

Title: Poverty Reduction Strategy

Original Source: Social Justice and World Affairs, South West Presbytery

Financial Implications: None

Sources of Funding: NA

Staffing Implications: NA

WHEREAS We are followers of one who preached “good news to the poor” (Luke 4: 18) and said “Blessed are you who are poor, for yours is the realm of God” (Luke 6: 20); and WHEREAS The gap between rich and poor has grown substantially in the last 20 years; and WHEREAS The United Church of Canada has a strong history of standing alongside the poor, who are economically marginalized in a system that rewards wealth and whose human rights to food, shelter, clothing, as stated in the UN Declaration of Human Rights (1948). have been severely eroded due to numerous cuts to social programs; and WHEREAS The Ontario Government has initiated a Poverty Reduction Strategy in December of 2008, with an announced goal of reducing “childhood poverty by 25% in 5 years”; and

WHEREAS The Ontario Government has also announced a Social Assistance Review in December of 2009;

THEREFORE BE IT RESOLVED

That Toronto Conference communicate with the government of Ontario to a) commend steps taken to date to reduce poverty in Ontario among all age groups, and b) request the adoption of further measures including but not limited to the following:

1. Adequate Income - guarantee that the Social Assistance Review1 results in enhancements and does not reduce services or benefits for Workfare2 and Ontario Disability Support Program3 recipients - continue to raise the minimum wage, currently $10.25 an hour - encourage employers to offer benefits to all workers, both full-time and part- time

South West Presbytery – April 17, 2010 2009/2010 – 260

- provide vocational assessments in conjunction with increased training and retraining opportunities - to encourage educational upgrading, remove age limit for LEAP4 program - provide legislation to protect the pensions of laid –off workers - enhance English Second Language Programs to ensure that students can achieve employers’ standards - provide increased sheltered employment opportunities for physically or mentally disabled persons who wish to work - change the age of leaving parental supervision from 16 to 18 years of age5 - call on Ottawa to expand Employment Insurance coverage - act to protect pension plans for seniors and lobby for the reduction of cutbacks to pensions

2. Affordable Housing - require municipalities to increase the number of available rent-to-income units - encourage affordable options to townhouses or apartments such as stacked units - provide tax or other incentives to builders who incorporate scattered6 rent-to- income units in market value housing projects - require municipalities to maintain emergency shelters in good repair and encourage use of options which enhance privacy such as trailers, apartment hotels and so on - ensure adequate supported housing units for youth, seniors and severely mentally ill and disabled persons

3. Personal Support

- ensure the provision of easily accessible services in low income communities including Legal Aid, credit counseling, marriage counseling, family planning, addictions counseling, and mental health support programs - require school boards to offer Life Skills courses as part of both their regular and Continuing Education programs - provide childcare in conjunction with English Second Language courses - ensure Official Guardians7 are available to the mentally ill or disabled who lack family support - ensure that adequate subsidized daycare spaces are provided in conjunction with the implementation of full-day kindergarten

NOTES:

1. Social Assistance Review – Advisory Council announced Jan. 11, 2010 to “submit recommendations to the Minister of Community and Social Services regarding the scope and terms of reference for a review of Ontario’s social assistance system and to advise

South West Presbytery – April 17, 2010 2009/2010 – 261

the Minister regarding possible short-term changes to social assistance rules” – Chair: Gail Nyberg, Executive Director Daily Bread Food Bank 2. Workfare (Ontario Works) – provides money for people in temporary financial need and helps them find jobs, provides financial assistance to cover basic needs and housing costs, clients may also be eligible for prescription drug and dental coverage, moving costs and job related expenses. 3. Ontario Disability Support Program (ODSP)- provides income support for residents of Ontario over the age of 18 who are in financial need and have a substantial physical or mental disability that is expected to last a year or more and makes it hard for the person to care for themselves or to take part in community life and work. The rate covers basic needs such as food, clothing and other necessities, as well as a shelter allowance to cover rent or mortgage, heat, utilities, property taxes, insurance and condo fees up to a maximum. 4. Learning, Earning and Parenting Program (LEAP) – available to people between the ages of 16 and 25, mandatory for 16 and 17 year olds, to help them finish high school, improve their parenting skills and prepare to find work to support themselves, upon successful completion of the program recipients may receive $500 for post-secondary education or training, or for an education trust fund for their children 5. Age of Leaving Parental Supervision – adolescents who leave home at age of 16 have probably not completed high school and may lack the maturity to parent on their own, if they are in the care of a Children’s Aid Society, their wardship is terminated by the court and cannot be reinstated 6. “Scattered” units – rent-to income housing units not incorporated in a rent-to –income housing development, made available to those with s special need, for example, victims of a crime

7. Official Guardians (Office of the Public Guardian and Trustee) – lawyers who are appointed by the court to be trustees for mentally disabled persons who are unable to manage their own affairs

South West Presbytery – April 17, 2010 2009/2010 – 262 APPENDIX B

South West Presbytery – April 17, 2010 2009/2010 – 263

South West Presbytery – April 20, 2010 2009/2010 – 264

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PASTORAL RELATIONS COMMISSION April 20, 2010 - 1:00 p.m. at Humber Valley United Church

Present: Bob Bingham, Rev. Bob Raymont, Gordon Conquergood, (corresponding) John Hamilton, Gail Hamblin, Rev. Ken MacDonald (Staff), Robin Pilkey, Rev. Kate Young, Rev. Shawn Lucas, Rev. Ian Manson

Regrets: Rev. John Kim, Rev. Deanna Wilson

The Chair noted quorum was established.

OPENING DEVOTION: Kate Young led an opening devotion bringing important things one needs for a pastoral relations meeting.

APPROVAL OF AGENDA

MOTION Ian Manson / Bob Bingham that the agenda of today’s meting April 20, 2010 of the South West Presbytery Pastoral Relations Commission be adopted as printed. CARRIED

APPROVAL OF MINUTES

MOTION Ian Manson / Robin Pilkey that the South West Presbytery Pastoral Relations Commission accept the March 23, 2010 minutes as circulated. CARRIED

CORRESPONDENCE RECEIVED APPENDIX A

CORRESPONDENCE SENT (all correspondence received was responded too.)

MOTIONS FOR MEETING

APPOINTMENT OF ANDREW HYDE NORVAL UNITED CHURCH MOTION Bob Bingham / Bob Raymont that the South West Presbytery Pastoral Relations Commission accede to the request of Norval United Church and approve the appointment of Andrew Hyde, Designated Lay Minister - Recognized, full-time at 40 hours per week, beginning July 1, 2010 with the following terms for Category D: salary $35,330 per annum, housing allowance $19,500 per annum, basic telephone $600 per annum, financial support for studies $1,500 per annum, and all other terms according to The Manual, and,

South West Presbytery – April 20, 2010 2009/2010 – 265

that South West Presbytery request that Andrew Hyde be transferred from Ottawa Presbytery, Montreal & Ottawa Conference to South West Presbytery, Toronto Conference effective July 1, 2010. DEFERRED MOTION Bob Bingham/Bob Raymont that this motion be deferred until we receive written confirmation that Norval United Church has registered with ADP. CARRIED

RETIREMENT OF GRANT KERR DLM - ST. PAUL’S (BRAMPTON) MOTION Robin Pilkey / Bob Raymont that the South West Presbytery Pastoral Relations Commission receive for information that Grant Kerr, Designated Lay Minister will be retiring effective June 30, 2010. CARRIED

REQUEST FOR JOINT NEEDS ASSESSMENT – St. Paul’s (Brampton) MOTION Ian Manson / John Hamilton that the South West Presbytery Pastoral Relation Commission accede to the request of St. Paul’s United Church in Brampton to start a Joint Needs Assessment Committee and that Rev. Shawn Lucas be named as Presbytery representative with another representative to be appointed. CARRIED

REQUEST FOR LEAVE OF ABSENCE - REV. DEBBIE JOHNSON - NORTH BRAMALEA UNITED CHURCH MOTION John Hamilton/Bob Bingham that the South West Presbytery Pastoral Relations Commission receive for information the approved Family Leave of Absence for Rev. Debbie Johnson, at North Bramalea United Church effective August 23, 2010 to December 31, 2010. CARRIED

HUMBER VALLEY UNITED CHURCH-JOINT NEEDS ASSESSMENT MOTION John Hamilton / Bob Raymont that the South West Presbytery Pastoral Relations Commission approve the recommendations of the Joint Needs Assessment Committee of Humber Valley United Church and accede to the request to declare a vacancy for a full time ordained or diaconal Associate minister effective April 20th, 2010 and,

that the Joint Needs Assessment Committee be disbanded and that a Joint Search Committee be established with John and Rev. Sylvia Hamilton as South West Presbytery representatives and,

that the Pastoral Relations accede to the request that a supply minister be appointed to fill this position until time of call. CARRIED

South West Presbytery – April 20, 2010 2009/2010 – 266

HUMBER VALLEY UNITED CHURCH-Outstanding Appointment MOTION Robin Pilkey / Bob Bingham that the South West Presbytery Pastoral Relations Commission accede to the request of the Reverend Don Matheson, Retired Supply, at Humber Valley United Church from December 31, 2009 to April 19, 2010 for 12 hours per week while the Reverend Mark Winger is recuperating; with the following terms: $40.00 per hour; cell phone and mileage paid. CARRIED

ONNURI KOREAN UNITED CHURCH – PASTORAL CHARGE SUPERVISOR MOTION Ian Manson/Robin Pilkey that the South West Presbytery accede to the request of Onnuri Korean United Church and replace Rev. Sung Chul Choi as supervising minister and reappoint the Rev. David Bruce until the end of April 2010. CARRIED

BUSINESS ARISING: 1. Humbervale United Church-363 Review Recommendations Kate reported that the 363 Review has been completed and that received by the Coordinating Council. There are a number of pieces within the review that require the consideration of the Pastoral Relations Commission. Kate distributed the relevant information for members to consider. The commission members read the

recommendations. There was some discussion and questions regarding the recommendations.

MOTION Ian Manson / John Hamilton that Rev. Shawn Lucas be designated supervisor for the Reverend Leslie Hills to ensure that the recommendations made by the Coordinating Council have been fulfilled. CARRIED

2. Toronto Japanese United Church-333 Review Kate suggested that two people conduct this review; one from Pastoral Oversight and one from Pastoral Relations. John Hamilton has volunteered from Pastoral Relations and Kate is trying to find someone from Pastoral Oversight to sit on the committee. We need to do this review very soon. Rev. Brian McIntosh has agreed to chair their Annual Meeting which is outstanding as they have no pastoral charge supervisor.

CONGREGATIONAL UPDATES Asbury and West United Church – Joint Search Committee Davenport Perth United Church - Intentional Interim Emmanuel Howard Park United Church - Supply Emmanuel Brampton United Church - Appointment Form Heart Lake United Church - Call in process Humbercrest United Church – Joint Needs Assessment

South West Presbytery – April 20, 2010 2009/2010 – 267

Humbervale United Church - Joint Search Committee Immanuel Korean United Church - Joint Needs Assessment Kingsway Lambton United Church - Joint Search Committee Martin Grove United Church - Joint Needs Assessment North Star United Church - (Coordinating Council) Onnuri Korean United Church - (see correspondence) Runnymede United Church – Joint Needs Assessment St. Paul’s Long Branch United Church - Joint Needs Assessment Taiwanese United Church - Joint Needs Assessment Toronto Japanese United Church - 333 Review

OTHER BUSINESS: Kate reported on her written report sent to the Coordinating Council. MOTION Robin Pilkey / Gail Hamblin that motions from the Pastoral Relations Commission not be circulated to the entire court prior to coming to the Pastoral Relations Commission. CARRIED

MOTION Gail Hamblin/Ian Manson that Pastoral Relations Commission recommends that the Chair of Pastoral Relations be compensated in some form and this be considered by the Coordinating Council, understanding that a person in full-time employment could not manage to do this position on a voluntary basis, due to the hours required to do the job and,

that we re-evaluate the balance of work between voluntary and paid accountable staff. CARRIED

MOTION Ian Manson/Gail Hamblin that the members of Pastoral Relations thank Kate Young for the excellent report submitted to Coordinating Council and for the work that she has done on behalf of the commission. CARRIED

CLOSING PRAYER Kate Young led the commission in the Lord’s Prayer.

NEXT MEETING Tuesday, May 18th, 2010 - 1:00 p.m. Humber Valley United Church

ADJOURNMENT Ian Manson moved adjournment at 4:02 p.m.

South West Presbytery – April 20, 2010 2009/2010 – 268

Division of Work

Sabbatical Leaves-Shawn Lucas, Ken MacDonald (completed) Ministry and Personnel Workshops-Ken, Ian and Gail (completed) Voluntary Associate Minister Forms for 2010-Ian Manson Appointment Forms for 2010-Robin, Bob, Retained on the Roll forms for 2010-

Kate Young Shawn Lucas Chair Secretary

South West Presbytery – April 20, 2010 2009/2010 – 269 APPENDIX A

CORRESPONDENCE RECEIVED

 Rev. Debbie Johnson: Leave of Absence  Letter from David Bruce re: Onnuri Korean  Deanna Wilson-Concerns re: Outstanding Issues with Humbervale  Runnymede United Church-M&P Query  Allan Baker-Report of Congregational Meeting/Taiwanese Cong.  Ruby ______/TJUC Discernment Query  David Bruce-Onnuri Korean-Report of Meeting (April 11)  Deanna Wilson-Settlement Questions  Heart Lake-query about Housing Allowance Schedule  Allan Baker-Taiwanese United church  Lilla Gilbart/Robin Pilkey-re: concerns in a congregation  Paul Ivany-supervision for St. Andrew’s Georgetown  Carol Gierak-record of Advisory Committee Report Home Huttonville-Rev. Margaret Roberts  Susan Liao-Chair-Taiwanese United Church  Abiel Khalema-copies of correspondence to Taiwanese Church  Abiel Khalema-status of Angela Chu  Allan Baker-Taiwanese United Church-notice of meeting  David Bruce-Onnuri Korean

 ADP-churches not in compliance with automatic payroll  Deadline for Settlement Sites Toronto Conference  TJUC -request for Information (what’s happening)  Don McInnes/Karen Gyatt-425 MEPS form Kingsway Lambton  John & Sylvia Hamilton-St. Pauls LongBranch  Kate Young-Notice of withdrawal from Kingsway Lambton JSC  Ken MacDonald-Onnuri Korean  Sang Kil-Lee- Board Chair-Onnuri Korean  David Bruce-concerns at Onnuri Korean  John Kim: Response to Kate Young’s Letter  Ron Coughlin-Ugandan Martyrs Congregation  Grant Williams-re Site Supervisor St. Andrew’s Georgetown  Humbercrest-request for Supply list  Susan Cowan-Covenanting Service  Request from Grant Kerr to retire,  Letter from Settlement Committee  St. Paul’s Brampton

South West Presbytery – April 21, 2010 2009/2010 – 270

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

EDUCATION AND STUDENTS COMMISSION April 21, 2010 – 10:00 a.m.

Present: Leicester Bigby, Cindy Cooper, Jong Bok Kim, Young Joon Rhee, Sylvia Powers

APPROVAL OF MINUTES MOTION Jong Bok Kim / Young-Joon Rhee that the South West Presbytery Education and Students Commission approve the minutes of February 24, 2010 as printed. CARRIED

MOTION Young-Joon Rhee / Jong Bok Kim that the South West Presbytery Education and Students Commission approve the minutes of April 16, 2010 as printed. CARRIED

REVIEW OF STUDENTS . Ahn, Samuel – has quit as of April 11, 2010 . Bacon, Jeff – interviewing today . Beharry, Roni – wants Diaconal ministry – need to begin a discernment committee (Grant Willimas in September)

. Bourgeois, Cindy – awaiting settlement – there are no sites in Toronto Conference this year . Cowan, Sue – recognized as a Designated Lay Minister at Toronto Conference Annual General Meeting 2010 and has been appointed to a three year term at Emmanuel United Church (Brampton) . DiMarco, Lianna – not begin until June 14 as License Lay Worship Leader – needs to give up licence to marry – has completed course at Five Oaks . Duncan, Rebekah – needs to begin discernment . Gilmore, Alexa – nearly completed internship at the Boarding House and will start second part of internship at St. Andrew’s May 1, 2010. . Grady, Sarah – Sheila Murray and Stephen Prime discernment committee reps . Grady, Ted – awaiting internship – currently at Humbercrest United Church . Granahan, Louise - . Heinrichs, Svinda – staying at Lefroy United Church, Living Waters Presbytery – appointment renewed at Student Supply beginning May 1, 2010 . Jenkinson, Sandra – currently at Emmanuel College . Johanson, Ritch – DLM – searching for a position . Kinsey, Michael – have met two times – seeking ordination – has 6 Emmanuel College courses already – good candidate

South West Presbytery – April 21, 2010 2009/2010 – 271

. Lee, Grace – Conference interview suggested for her to focus more on pastoral ministry not just Christian Education - currently looking for placement – need to meet with E & S in May . McClelland, Carman – awaiting (check with Steve Allen when to start) . McLeod, Doug – searching for an appointment with a possible site in mind – taking 4 courses – taking a self designed sabbatical from his former denomination . McNeil, John Thomas - ongoing discernment . Mountain, Jennifer – applied for internship – wants 60 km drive (needs not be in Toronto) – needs rural and solo experience to strengthen ministry . Murray, Osbourne – in search of an appointment – possible appointment at North Star United Church (contact Ross Leckie) . Neeley, Bonnie – has completed 5 courses – will have completed 6 in October to be a recognized Lay Licensed Leader – interview in November and then will be officially recognized . Roberts, Margaret – Home-Huttonville United Church – currently taking 2 courses and will take one more in the spring/summer . Shewburg, Michael . Taylor, Michael – do submitting paperwork regarding internship . Toy, Randy - inquirer . Wickett, Stephen – interviewing today . Williams, Karen – when returned from sick leave she will work a graduated week. Community Ministries Commission is not going to renew her contract at Davenport

Perth Community Ministry. Have spoken to Karen and will share the information with the South West Presbytery Coordinating Council. Letters of support for Karen will be submitted to the Coordinating Council (no consultation with the Davenport Perth Steering Group etc). A new Community Ministries Commission will be appointed at the April 19, 2010 meeting of South West Presbytery. Karen has 2 courses to complete before ordination in 2011. . Wilson, Lynne – applied for an internship . Wright, Danny – DLM – not attending any meeting – awaiting when ready to move forward

FOR ACTION . Bacon, Jeff – needs paperwork sent to the national office as soon as possible . Beharry, Roni – Grant Williams to be on discernment need one other person . Duncan, Rebekah – Jong Bok Kim and Cindy Cooper to be on discernment committee . Gilmore, Alexa – mid term visit for St. Andrew’s to take place in June – Michael Kooiman is her supervisor – Linda Wheler and Kelly Thomson to do visit . Lee, Grace – schedule interview with Grace for May 26, 2010 at Islington United Church at 12:30 p.m. . Shewburg, Michael – follow up with Designated Lay Ministry process with regards to Toronto Conference . Wright, Danny – schedule interview with Danny for May 216, 2010 at Islington United Church at 12:30 p.m.

South West Presbytery – April 21, 2010 2009/2010 – 272

INTERNSHIP SITES . Parkdale United Church – no grant money available – Parkdale has $2,000 only for an intern – Pat Lawson-Paul at General Council states that Parkdale is a good site and that General Council will supply the remaining funds needed. Shawn Lucas will be the supervisor in the fall but Jong Bok Kim will supervise until then.

MOTION Cindy Cooper / Leicester Bigby that the South West Presbytery Education and Students Commission approve Parkdale United Church as a learning site for an internship for 2010 – 2011. CARRIED

. Alderwood United Church – awaiting paperwork from Alderwood United Church – Rev. Connie denBok can do supervision – National wants sites – needs site visit

MOTION Leicester Bigby / Young-Joon Rhee that the South West Presbytery Education and Students Commission approve Alderwood United Church as a learning site for an internship for September 2010 – April 2011 on the condition that a site visit be done as soon as possible. CARRIED

MID TERM VISIT UPDATES

. Gilmor Alexa – report received – ok – but less than 40 hours – not recommend as site again . Hedge, Joanne – site visit ok – Jong Bok Kim and Linda Wheler need report . Heinrichs, Svinda – not at Davenport Perth Community Ministry – pending . McCullogh, Linda – issues at field placement and Halifax – not continuing – letter with the National office

NEW BUSINESS Grant Williams the current co-chair of the commission is resigning as of May 1, 2010. Sylvia Powers will remain as co-chair and nominations will need to find another co-chair.

Looking at ways to reconstruct the commission - thoughts include appointing one of the co- chairs or another member to deal directly with internships.

Sheila Murray is joining the Education and Students Commission and will take on another discernment committee in approximately 6 months.

Celebration Gifts – Anniversary gift to all candidates, bursary for ordinands, have money in budget for bursary, emergency situations, gifts if needed - 9 Candidates plus Sue Cowan and Cindy Bourgeois.

MOTION Young-Joon Rhee / Jong Bok Kim that the South West Presbytery Education and Students Commission issue anniversary bursary gifts to candidates for ministry at $100 each in September 2010. CARRIED

South West Presbytery – April 21, 2010 2009/2010 – 273

MOTION Leicester Bigby / Young-Joon Rhee that the South West Presbytery Education and Students Commission issue to the celebrants in the presbytery a United Church Resource Distribution gift certificate in the amount of $150 each. CARRIED INTERVIEWS . Bacon, Jeff (Interview team – Sylvia Powers, Cindy Cooper, Linda Wheler, Leicester Bigby

MOTION Jong Bok Kim / Leicester Bigby that the South West Presbytery Education and Students Commission approves Jeff Bacon as a candidate for ordained ministry within The United Church of Canada. CARRIED

It was felt that Jeff Bacon needs to be in a rural setting, doing solo ministry that includes pastoral care and outreach. Education and Students will interview Jeff on May 26, 2010 at 2:00 p.m. at Islington United Church.

. Wicket, Stephen (Interview team - Grant Williams, Young-Joon Rhee, Kelly Thomson, Jong Bok Kim

MOTION Kelly Thomson/Young-Joon Rhee that the South West Presbytery Education and Students Commission approves Stephen Wickett as ready to seek an appointment as a Designated Lay Minister. CARRIED

Linda Wheler Sylvia Powers Co-Chair Acting Secretary

South West Presbytery – May 5, 2010 2009/2010 – 274

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PROPERTY AND ENVIRONMENT COMMISSION May 5, 2010

Present: Michael Fraser (chair), Ron Ross, Don MacInnes, Steve Lee, Stephen Fetter (recording)

Guests: Ken MacDonald, Glenn Smith, Louise Mahood

From St. Luke’s United Church: Janet McColeman, Charles Overland, Bob Kinnear

From St. Andrew’s United Church: Martin Deeley, Deb Hopper, Lorne Campbell, Bryan Scott

From Newtonbrook United Church: Irene Carriere, Harry Ort.

Regrets: Michael Kooiman, James Lepard

ST. LUKE’S UNITED CHURCH The Property and Environment Commission considered the requests of the Trustees of St. Luke’s United Church. Their request is attached to these minutes. APPENDIX A

The Commission expressed concern about the amounts being requested by the Trustees – they had been asked to present a proposal for 10 – 15% of the net proceeds of sale.

The Commission also was concerned that there is no mission strategy in the Presbytery. Such a mission strategy ought to be used to inform these kinds of discussions in the future. In the absence of that, however, we acknowledged that the Trustees had largely worked within the rough guidelines we had given to them.

The Property and Environment Commission AGREED to ask Don MacInnes to consult with the Trustees of St. Luke’s United Church and invite them to prepare a new proposal for the disposition of no more than 15% of the proceeds of sale.

ST ANDREW’S UNITED CHURCH Members of St. Andrew’s United Church presented their Power Point presentation entitled “Facilities Committee Update.” They also presented a presentation for their fundraising plan. Their application for approval of their renovation plans was presented to the Commission. Copies of these documents can be found in the St. Andrew’s Pastoral Charge file in the South West Presbytery office.

Recommendation from the Commission that the congregation consult with the Green Awakening Network to consider how their building materials and plans could address environmental issues.

Apparently the numbers in these presentations are a little out of date; Deb Hopper agreed to mail current numbers for fundraising to Michael Fraser.

South West Presbytery – May 5, 2010 2009/2010 – 275

MOTION Don MacInnes / Stephen Fetter that the Property and Environment Commission recommend that the Coordinating Council initiate some mission strategy discussions with all the United Churches in the Georgetown area, to ensure that building and renovation projects currently under consideration in various churches in the neighbourhood do not compete with each other, and support a collaborative regional mission strategy. CARRIED

NEWTONBROOK UNITED CHURCH The representatives of Newtonbrook presented a PowerPoint presentation describing their proposed project.

A copy of their memo describing the project is attached to these minutes. APPENDIX B

A copy of the Proposal of Silvercore Properties Inc to purchase density rights from the Trustees of Newtonbrook United Church can be found in the Newtonbrook United Church Pastoral Charge file in the South West Presbytery office. As well an electronic copy can be found with the electronic version of the South West Presbytery Record of Proceedings.

Michael Fraser informed the visitors that the Property and Environment Commission will require independent legal counsel prior to considering giving any approval to such a proposal,

and the fees for this will need to be included in the project’s budget for professional fees. It was AGREED that a letter will come from the Commission to the Trustees to indicate this.

Questions were raised about the nature of the community space that is currently being imagined, and how these will meet the current and anticipated needs of the community. Irene agreed to forward a report on these issues to Michael Fraser.

Questions were also raised about the anticipated life of the building, and whether it will be cost effective to maintain it for the length of this agreement. Also about the mission strategy underlying this project.

The representatives of Newtonbrook United Church agreed to forward further information about their neighbourhood and community needs to Michael Fraser. They also gave notice that they may be in a position to seek formal Presbytery approval on this project within the next two months.

MOTION Stephen Fetter / Ron Ross that the Commission direct Don MacInnes to consult with Toronto West Presbytery corporation with a view to borrowing monies to pay a retainer to a lawyer who can advise the Commission on the Letter of Intent from Silvercore Properties Inc to Newtonbrook United Church, such monies to be repaid from the proceeds of the project if it goes ahead and,

further that the Commission direct Don MacInnes to seek for a lawyer with the appropriate legal expertise to advise us on the risks and benefits to the United Church of Canada, and bring a recommendation to a conference call meeting of this commission. CARRIIED

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MINUTES OF THE MEETING OF 14 APRIL 2010 MOTION Don MacInnes / Ron Ross to approve the minutes of 14 April 2010. CARRIED

CLOSING ISSUES The next regular meeting of the Commission will be on Wednesday 9 June, at Forest Hill United Church, at 6:00 pm

The meeting AGREED to adjourn at 10:05 pm

APPENDICES

Appendix A – St. Luke’s – Proposal of the Trustees re disposition of proceeds of sale Appendix B – Newtonbrook UC – memo describing their proposal re density rights

Michael Fraser, Chair Stephen Fetter, Secretary

South West Presbytery – May 5, 2010 2009/2010 – 277 APPENDIX A

PROPOSAL OF THE TRUSTEES OF ST. LUKES UNITED CHURCH

This proposal, (the “Proposal”) is submitted by the Trustees (“the Trustees”) of St. Luke’s United Church (“St. Luke’s”) to the Property and Environment Commission of South West Presbytery (“Commission”) respecting the distribution of: the net proceeds arising from: (i) the net proceeds arising from the impending sale of the land and building of St Luke’s (“the Net Proceeds”); and (ii) the proceeds previously obtained and administered following the sale of the St. Luke’s Manse (“the Manse Proceeds”).

In the preparation of the Proposal the Trustees endeavoured to give due consideration to the following: 1. The resolutions passed at the annual meeting of St. Luke’s congregation held on February 21, 2010 requesting support for: (i) “Rising Spirit Ministry”, the UCC outreach ministry of Reverend John Lawson, in the south area of Guelph Ontario, and (ii) current and planned capital projects of local United Churches, (especially Humber Valley United, St James United and Westway United, collectively the “Designated Churches”).

Copies of these resolutions have been previously provided to Commission representatives.

2. The impending creation of the Presbyteries of Toronto Conference Corporation, (“PTC Corp”) intended, among its objectives, to respond to requests for capital project assistance from the churches of Toronto Conference.

3. Submissions received from the Designated Churches, and others, respecting capital projects and outreach activities. In preparing the Proposal the Trustees determined to focus primarily upon “outreach” as opposed to capital projects (which the Trustees concluded could be better assessed by the PTC Corp.).

The Proposal is annexed as Schedule A.

The Trustees make the following additional comments respecting the Proposal:

(i) Habitat for Humanity has been supported by St. Luke’s for over twenty years. Our members have participated in several construction projects and one of our members and his wife have served in an executive capacity with this organization; (ii) (ii) the Proposal provides support for outreach activities of each of the Designated Churches; (iii) Youth without Shelter has been an outreach activity supported by St. Luke’s members for many years; (iv) Support for Rising Spirit Ministry is intended to fund the costs of extending this Ministry for a further three year period, beyond the initial two year period already approved by Waterloo Presbytery and Hamilton Conference. Our donation would stipulate that if Rising Spirit Ministry were discontinued prior to the expiration of the additional three year extension any unexpended funds would be returned to PTC Corp; (v) the Trustees wish to be supportive of the objectives of PTC Corp; (vi) the proposed disposition of the Manse Proceeds will provide housing allowance support to Humber Valley United (the church ultimately recommended to our congregation by the St. Luke’s Steering Committee), South West Presbytery – May 5, 2010 2009/2010 – 278

as well as to Islington United, St James United and Kingsway Lambton United which graciously participated in our congregational search for a new church home.

We respectively request approval of our proposal ------

Trustees of St. Luke’s United Church

Robert Kinnear ______

Ted Loewen ______

Janet Mc Coleman ______

Charles Overland ______

Schedule A

PROPOSAL OF THE TRUSTEES OF ST. LUKES UNITED CHURCH

Distribution of net proceeds of sale of St. Luke’s building and property estimated to be $4,615,000 i. Habitat for Humanity $ 100,000 ii Humber Valley United Church 175,000 St. James United Church 100,000 Westway United Church 20,000 iii Youth Without Shelter 100,000 iv Rising Spirit Ministry 200,000 Sparrow Lake Camp 200,000 United Church Mission and Service 280,000 ------$1,175,000 v PTC Corp balance of net sale proceeds 3,440,000 ======

------vi Distribution of Manse Fund money $ 291,187

Humber Valley United Church 70% Islington United Church 10% Kingsway Lambton United Church 10% St James United Church 10%

South West Presbytery – May 5, 2010 2009/2010 – 279 APPENDIX B

Newtonbrook United Church Sale of Density - Background Paper April 7, 2010

Summary Newtonbrook United Church (NUC) with the full knowledge and co-operation of the Taiwanese United Church Toronto (TUCT) congregation have negotiated the sale of the density rights to the owners of a plaza that own the property that is contiguous to the church property. NUC is seeking Presbytery approval for the sale of the density rights.

NUC is also seeking approval from Presbytery to place the proceeds into Trust except for an amount to be used to partially fund the replacement of the roof on the main church structure and the professional fees incurred in selling the density rights.

Background NUC and TUCT worship and carry on their mission from premises located at 53 Cummer Avenue in the Yonge Street corridor within the City of Toronto (City).

One of the stated goals of the City of Toronto’s Official Plan is to intensify the City’s population by creating five high density nodes or communities (Communities) within the City. These high density Communities are generally located around existing major transportation hubs such as Union Station, Yonge-Eglinton Centre, Yonge and Sheppard and Yonge and Finch. The church lands, located at 45 and 53 Cummer Avenue, are included within the City’s Official Plan and within a more detailed document known as the North York Centre Secondary Plan (the two Plan documents are referred herein as the “Official Plan”).

The place of worship including a Christian Education wing is located at 53 Cummer Avenue and an income assisted housing complex has been constructed above the church parking lot at 45 Cummer Avenue.

Within the Official Plan are various incentives encouraging real estate developers to construct within designated areas, multiple-use residential, retail and commercial buildings containing 25 to 50 stories in height. The Yonge Street designated corridor is bounded by the 401 to the south and Cummer Avenue to the north; and two blocks to either side. This area is known as the Yonge Street corridor. The Church property is specifically included within these boundaries by a “site specific bylaw”. Outside of these boundaries single family dwellings or low rise residential, retail and commercial space are to be maintained.

With the residential and commercial intensification within these Communities the need for infrastructure arises. The City requires an increased number of police stations, fire halls and community centers. Due to many factors the City is limited in its ability to assemble a large enough block of land in these Communities to build a community centre. The Official Plan includes various incentives specifically targeted at churches or places of worship. These Official Plan provisions provide churches with the ability to sell their “density rights” or “air space” to another party. The transfer will permit the other party, a developer, to construct a structure(s) greater in size and height than they would otherwise be permitted to construct within the Official Plan. The intention of this incentive is to facilitate a transfer of funds from developers to churches to “encourage’ the church congregations to refurbish their premises to include community space reflecting the longer term needs of their local community. Examples of the types of parties that the City would like to see accommodated by the refurbished premises are set out in the Official Plan and include day care, elder care, after school programs, school space and community meeting and activity space. In order to encourage the development of “community space” throughout the Yonge Street development area, the South West Presbytery – May 5, 2010 2009/2010 – 280

Plan divides the corridor into four quadrants. The density transfer is intended to occur to a development site within the same quadrant as the church property is located. In the south-west quadrant Lansing United is located and in the north-west quadrant St. Georges Anglican is located. The Cummer Avenue property is located in the north-east quadrant.

One of the conditions of the City permitting the transfer is a requirement for an undertaking to be given to the City to maintain the building as a place of worship for a specified time period to be negotiated with the City.

Within the designated quadrant containing the NUC lands the neighbouring shopping centre is the parcel of undeveloped land that is most advanced in terms of development potential. The owner of the neighbouring plaza, Silvercore Properties Inc. (Silvercore) owns a strip mall shopping plaza situated on property of about 8 acres in size that is contiguous to the 45 Cummer Avenue location.

NUC has had a long relationship with the Silverberg family, owners of Silvercore. Prior to the 45 – 53 Cummer Avenue location, the church building occupied a portion of the Silverberg plaza property. As part of the transaction to relocate the church building Mr. Silverberg Sr. offered to plough the church’s parking lot of snow. Apparently there was no term limit on this offer and the present generation continued to honour their father’s commitment. With the addition of the income assisted housing this arrangement has come to an end. From the church relocation, through the paving of the church parking lot, the use of the plaza parking lot for Sunday morning parking and providing

financial assistance towards the income assisted housing the Silverberg family have been very good neighbours and a strong trusting relationship has developed over the years.

Vision 2020 In 2008 NUC undertook a long range planning exercise. Coming out of this exercise was the formation of a steering committee (Vision 2020) in early 2009 composed of members from the Newtonbrook and Taiwanese congregations. The mandate of this Steering Group is to: • examine the Mission of the two congregations and ensure that our future planning takes the Mission Statements into account , • engage in discussions with neighbouring congregations concerning joint programming, • understand the longer term social needs of the immediate community, • work within NUC’s operating structure to ensure a financially viable congregation continues into the future, and • seek ways to transform the church building into more socially responsible facility reflecting our understanding of the longer term community needs.

Vision 2020 has been working with NUC’s Finance Committee to prepare a rolling five-year financial forecast. The financial forecast for 2010 through 2014 was presented to the congregation at its recent annual meeting. This forecast shows a significant positive cash flow throughout this time period.

During our long term planning exercise we have identified the possible sale of the density rights associated with the 45 and 53 Cummer Avenue site.

The 2020 Steering Group has been meeting with Silvercore for the last two years discussing various possible business arrangements including the possible redevelopment of the Silvercore plaza property, the possibility of the church relocating as a tenant of the new development and their need for additional density rights in order to redevelop their property.

To protect the church’s interest we have engaged GSI Realty Advisors, a group of former City planners, to advise us on the fair value of density rights in the Yonge Street corridor, the manner in which a transaction could be structured, our approaches to the City’s planning department and to Silvercore. This firm has acted in similar situations for a number of church organizations including South West Presbytery – May 5, 2010 2009/2010 – 281

Lansing United Church and St. Gabriel’s Catholic Church on Sheppard Avenue. We have also engaged Mr. Steven Iczkovitz, legal counsel with Borden Ladner & Gervais. Mr. Iczkovitz specializes in commercial real estate transactions involving municipalities.

Business Deal Negotiations have transpired over the course of the last six months culminating in a business deal. The draft Letter of Intent to reflect this deal is attached.

We have agreed on the following terms subject to the necessary approvals required by both parties.

The legal nature of the business deal is in the form of what the lawyers refer to as a “long close” covering all of the land, building and density rights with provisions for both parties to terminate the transaction. The transaction contemplates NUC cancelling the agreement after receiving the payments for the density rights but before the land and building transfer to Silvercore ownership. The agreements provide that unless there is a material default by NUC that NUC keeps all proceeds received by it prior to the notice of cancellation being given.

The Trustees of Newtonbrook United Church would effectively receive a payment as consideration for the sale of the existing density rights in an amount of approximately $2.9 million. An amount

equal to $250,000 is payable upon the signing of the legal documents to effect the transaction and the remaining amount is due and payable at the earlier of three years or when the necessary zoning approvals have been received from the City and the appeal time period has expired. The goal is to have the development through the planning process sometime during the next four-year term of the new City Council.

In the event that the planning process is deferred Silvercore has the option of extending the closing date by a further two years by the payment of $50,000 at the end of years three and four.

Silvercore is also required to make a payment to the Trustees in 2010 in an amount of $30,000 to be applied to legal and other professional fees incurred by NUC. This payment is in addition to the payments referred to above.

In the event that Silvercore chooses to sell the plaza as opposed to developing the property all future payments required under the agreement will become due and payable concurrent with the change of control of the plaza lands.

Furthermore, it is highly probable that the plaza and church lands will be subject to an amendment to the Official Plan to increase the allowable density if a subway stop is located at Yonge and Cummer. All approvals have been granted for the York Region extension of the subway to Highway # 7 including a Cummer Avenue stop with government funding being the last remaining hurdle. We have agreed that any increase in allowable future density used in the redevelopment would be drawn down from the two properties pro-rata with a further payment to NUC at that time.

In the event that Silvercore is unable to negotiate favourable development terms with the City they have the right to terminate the agreement by making a further payment of $150,000 to NUC. All density rights revert back to the Cummer Avenue property if that event occurs. Neither the $250,000 payment nor the $150,000 payment is refundable to Silvercore unless Newtonbrook violated one of the terms of the agreement in a material manner.

The Trustees of Newtonbrook will be required to provide an undertaking that: • the congregations will not oppose the development plans on the plaza property. • all necessary signatures to planning and related documents will be signed on a timely basis

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• the 53 Cummer Avenue property will remain a place of worship • the congregation will abide by other miscellaneous provisions as detailed in the legal document.

Silvercore have agreed to a restriction of lease clause whereby they will not lease the premises to any retail outlets that promote adult entertainment, etc.

Silvercore has agreed to bear all costs of effecting the transaction and obtaining the necessary approvals other than the costs associated with concluding a formal purchase and sale agreement between Silvercore and NUC.

Terms and conditions have been negotiated surrounding a Project Team to keep both parties informed of developments on both sides, etc.

A legal opinion on the effectiveness of the transaction will be received from Borden Ladner Gervais.

The Trustees of NUC on the direction of the Congregation will approach Presbytery seeking approval for the sale of the density rights associated with the properties known as 45 and 53 Cummer Avenue to Silvercore.

Use of Proceeds Arising From Sale of Density Rights As is described above the overall objective is to use the proceeds from the sale of the density rights for the refurbishment of the 53 Cummer Avenue property. The sanctuary located at 53 Cummer Avenue property was constructed in 1959 and an expanded education wing was constructed in 1962. Major improvements since that time have included wheel chair ramps in late 1980’s, the income assisted housing project commenced in 2000, a new roof on the Christian Education wing in the early 2000’s, a new furnace in 2006 and a new floor in the auditorium in 2008.

NUC and TUCT are in the process of fundraising for major capital projects. One of these projects involves replacement of the asphalt shingle roof on the sanctuary which has been leaking for a number of years. An arm’s length roofing consultant has been engaged to work with the two congregations. Their mandate is to prepare specifications taking into account the environmental options available. The roofing consultant will also assist us in calling of tenders but an initial estimate of the cost is in the range of $110,000 to $130,000. The congregation has approved an expenditure not to exceed $150,000 with respect to the roof and to date funds raised and committed from the two congregations aggregate approximately $50,000. NUC wishes to use upwards of $55,000 of the proceeds from the sale of the density rights for the roof with the remaining amounts raised through the continued fundraising efforts.

Newtonbrook is seeking permission from Presbytery to allocate an amount of the initial density proceeds not to exceed $55,000 towards the cost of the new church roof. We are also seeking permission to use a portion of the proceeds to settle any shortfall to the extent that the professional fees related to the transaction exceed $30,000.

REMAINING PROCEEDS The current buildings are in need of improvements and upgrades because of the age of the church buildings and the need to meet the current and future requirements of the neighbourhood community. The 2020 Steering Group has been visiting other places of worship with a view of ascertaining the changes that they have made to their buildings allowing them to have reengaged with the community. The Steering Group has also discussed with various social agencies their current and longer term needs. A master plan will be developed jointly by the two congregations when the amount of proceeds from the sale of the density rights is known. This master plan will outline our engagement with the community and will assist in identifying the nature of the building renovations that will be required.

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It is proposed that Presbytery agree that the remaining amount of proceeds from the sale of the density rights, subsequent amounts of density proceeds and the investment income thereon be placed in a Building Renewal Fund to be held in Trust and invested by the Trustees of NUC in accordance with the investment policy of the Church. A drawdown of the accumulated principal or interest is to be subject to Presbytery approval.

South West Presbytery – May 12, 2010 2009/2010 – 284

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COORDINATING COUNCIL MEETING May 12, 2010 - 10:00 a.m. to 3:00 p.m. at the South West Presbytery Office, Toronto

The regular meeting of the South West Presbytery Coordinating Council was called to order at 10:00 a.m. by the Chairperson, Glenn Smith. A quorum was present

ATTENDANCE Present: Vilia Fera, Michael Fraser, Lilla Gilbart, Ross Leckie, Louise Mahood, Sylvia Powers, Bryan Ransom, Glenn Smith, Lois Thompson, Irene Ty, Steven Wickett, Karen Williams, Kate Young. Regrets: Ron Coughlin, Don Laing, Martha Reynolds, Doug Varey. Visitors: Susie Henderson, Ken MacDonald, joined by Elaine Eve and David Allan in the afternoon.

CONSTITUTION In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the Coordinating Council of South West Presbytery to order to deal with such business as should properly come before it.

JOYS AND CONCERNS Each of us shared our joys and concerns.

WORSHIP We sang “Halle, Halle, Halle” and “O God, We Call” between sharing our joys and concerns.

PRESBYTERY LIFE Lois Thompson sent a card on behalf of the presbytery to Carol and Keith Garrett who were in a car accident. Rev. Leonore Beecham was also involved in a car accident. Our thoughts and prayers go to them.

AGENDA MOTION Louise Mahood / Lilla Gilbart that the agenda for this meeting of the South West Presbytery be adopted as printed. CARRIED

CORRESPONDING MEMBERS MOITON Lilla Gilbart / Lois Thompson that all visitors be made corresponding members of this meeting of the South West Presbytery Coordinating Council. CARRIED APPROVAL OF MINUTES MOTION Ross Leckie / Bryan Ransom that the minutes of the South West Presbytery Coordinating Council meeting of April 13, 2010 be adopted as printed. CARRIED

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MOTION Stephen Wickett / Sylvia Powers that the minutes of the South West Presbytery meeting held April 17, 2010 be received for information. CARRIED

CORRESPONDENCE APPENDIX A MOTION Karen Williams / Vilia Fera that the list of correspondence received and sent for the period of January 13, 2010 to March 3, 2010 be received for information and,

that the list of correspondence received and sent for the period of March 4, 2010 to April 12, 2010 be received for information. CARRIED

Irene Ty suggested that dates be attached to each correspondence listed.

Members of the Coordinating Council requested that the list of correspondence be sent to them at least a week before the meeting so they have to time to review the list. Another suggestion is to receive a list on a monthly basis.

BUSINESS ARISING a) Community Ministries Commission Martha Reynolds and Brian McIntosh, new members of the Community Ministries Commission, and Glenn Smith, met with the Steering Committee of Davenport-Perth Community Ministry on April 22, 2010. The Community Ministries Commission then met on Friday, May 7, 2010, with Glenn Smith present. There is a meeting scheduled with each of the community ministers next week. A memo dated May 11, 2010, from the new members of the Community Ministries Commission was read to and received by the Coordinating Council members. The memo requested us to look at the following issues: - Bruce Miner has been nominated to be a member of the Community Ministries Commission. A concern was raised that this may be a conflict of interest as he is a member of Davenport-Perth Community Church. - Because other Commissions of the South West Presbytery have a representative on the Coordinating Council, the Community Ministries Commission feel that it should have a representative on the Coordinating Council. Discussion took place and it was agreed that a decision on the nomination issue be deferred to the Nominations part of the meeting, and decision on the issue of representation be deferred to a time when an evaluation of the whole structure takes place. Members of the Coordinating Council are aware that there are ongoing issues around the relationship between Davenport-Perth Community Ministry and the Davenport-Perth Community Church that need to be addressed.

ORDER OF THE DAY: STAFFING David Allen and Elaine Eve joined for this part of the meeting. South West Presbytery – May 12, 2010 2009/2010 – 286

David shared a memo entitled “Meetings with Presbyteries re staffing, May/June 2010”. David hopes that this type of meeting will be a regular one. We wanted the staff to be enablers of the work rather than doers of the work. This has caused some confusion. The work of the administrative staff has generally gone the smoothest. David explained the need for a mission strategy or priorities from each presbytery. This would be helpful to the Toronto Conference. For example, from time to time, the Conference receives money from the sale of church property. Conference needs to know that a mission strategy is in place by next year. The mission strategy will be the criteria for disbursing any funds. Elaine Eve, Susie Henderson and Ken McDonald asked us for input on what they can do to help. Are there ways of working to support the presbytery and Coordinating Council? (i.e.,

policy, unified report making) Can we look at how we can plan together or with overall scheduling? How do staff resources get allocated? David Allen explained that it is more efficient for staff, if the Coordinating Council and other committees meet at the presbytery office at 65 Mayall Ave. The files are all there. Louise Mahood requested a copy of the financial statements at the beginning of each month. David will take this up with Rose Cambourne Louise Mahood suggested a calendar in the South West Presbytery office, which shows a schedule of all the committee meetings, including the Toronto Conference Executive. This is a way to coordinate the meetings and a way for all to pray for all these groups. Kate Young shared that the Pastoral Relations Commission would like support in minute taking. It was agreed that Elaine Eve would email a template to the volunteer secretary of the commission before each meeting. Michael Fraser joined the meeting at this point. It was agreed that a template would help each of the committees. It was shared that the Education and Students Commission and the Finance and Mission Support Committee are also having issues around minute taking. Both of these groups do not have a regular secretary therefore there is a lack of consistency. There was discussion around the issue of Elaine Eve’s presence at presbytery meetings. We were asked to be clear about what tasks we need for Elaine to do at a Presbytery meeting. When Elaine spends a day at the Presbytery meeting, she has to take a day off during the week, which results in backlog of work. Glenn Smith appreciates the fact that the staff members are asking questions of us. He reiterated the need for monthly Coordinating Council meetings. Irene Ty asked Ken MacDonald and Susie Henderson, which committees and commission they currently work with. Susie works with Youth and Young Adults, Faith Formation, Social Justice and World Affairs. Ken works with Pastoral Relations, Pastoral Oversight, Property and Environment Commission, and, Intercultural and Diverse Communities in Ministry. South West Presbytery – May 12, 2010 2009/2010 – 287

David asks the committees and commission to name what their priorities are. This would help the staff in organizing their work plans. David asked for clarification around Susie Henderson’s job description. Is she limited to planning four events a year? Can this be more flexible? It was agreed that the job description of the half-time position can be made more flexible. The job description was designed over a year ago and it was our best guess at the time. It was agreed that Coordinating Council members would like help from staff in developing a process to arrive at a Mission Strategy for the presbytery. Ross Leckie likes the idea that staff look to being proactive rather than reactive. David Allen, Ken MacDonald, Susie Henderson and Elaine Eve will meet together and come up with work plans to present to the Coordinating Council.

ST. LUKE’S PROPERTY SALE APPENDIX A

The property has been sold. Michael Fraser from the Property and Environment Commission circulated three documents. These documents outline where the trustees would like to see funds go to from the sale of the assets. MOTION Stephen Wickett / Lois Thompson that the Coordinating Council be the body to make decisions on the disposition of the sale of assets in the absence of a South West Presbytery policy on the disposition of net proceeds from the sale of a property. CARRIED One abstention MOTION Ross Leckie / Vilia Fera that the South West Presbytery Coordinating Council members agree to Schedule A of the revised proposal. CARRIED

MOTION Louise Mahood / Bryan Ransom that the above motion be amended in the following way: that "$100,000 be taken from "Youth Without Shelter" and instead be allocated to "The Mission and Service Fund". CARRIED One abstention NORTH STAR EVALUATION Ross Leckie reported: North Star is a new church development. Since Rev. James Cairney left four years ago, there has been several supply ministers. There are about 20 that attend on a Sunday. There is significant financial support from outside. They are close to appointing a half-time minister, who will serve until the end of December 2010. There will unlikely be financial support from presbytery beyond 2010, which will mean the likely closure of this congregation.

OTHER BUSINESS MOTION Kate Young / Bryan Ransom that the Coordinating Council of South West Presbytery change the policy in the South West Presbytery Handbook to reflect that the Pastoral Relations Commission South West Presbytery – May 12, 2010 2009/2010 – 288

will not be required to circulate its motions to the presbytery prior to its meetings. CARRIED

MOTION Lila Gilbart / Michael Fraser that in accordance with Section 410 (e) of The Manual (2007), South West Presbytery elects Doug Marshall as a member eligible to attend the 86th annual meeting of Toronto Conference (2010). CARRIED

PRESBYTERIES OF TORONTO CONFERENCE CORPORATION The South West Presbytery Coordinating Council will need to meet with Don MacInnis and Nick Walker to review and agree to the Operating Agreement between the PTCC and South West Presbytery. The Coordinating Council will meet with Don and Nick at the June 17, 2010 meeting of the Coordinating Council. The Nominating Committee needs to find five

people: two to be directors, three to be members. Names were suggested to the Nominations Committee

It was suggested that we ensure that the members of this group have a diverse representation, ie. gender, geographically, ethnically, etc.

TORONTO CONFERENCE EXECUTIVE REPORT APPENDIX C A summary report was circulated by email by Ron Coughlin.

PRESBYTERY EVALUATION PROCESS Two documents were circulated: “South West Presbytery Evaluation”, and “South West Presbytery Committee/Commission Evaluation”. Ken MacDonald, Susie Henderson and Elaine Eve developed these and asked Coordinating Council Members for feedback on the content and on the timing. Input was given. The evaluations will be circulated to presbyters in May.

Elaine Eve reported on the registration numbers for the annual meeting of the Toronto Conference, May 28-30, 2010. Of the 90 responses (out of a possible 258), there are 61 attending and 29 regrets.

REPORTS FROM CIRCLES

LEADERSHIP CIRCLE Nominations MOTION Ross Leckie / Lois Thompson that the South West Presbytery Coordinating Council appoint the following people; Judy Wallace to the Multi-Faith Alliance to End Homelessness Wellesley Institute; Sue Cowan from Worship Theme Group to the Pastoral Relations Commission; Linda Wheler is to be made co-chair of Education and Students Commission. CARRIED

MOTION Ross Leckie / Lois Thompson that the South West Presbytery Coordinating Council appoint Bruce Miner to the Community Ministry Commission. DEFEATED South West Presbytery – May 12, 2010 2009/2010 – 289

The following volunteers are needed. Please let us know of any suggestions. - a co-chair is needed for Presbytery to work with our current chair over the next calendar year, who would assume the chair role in July 2011. - a person to serve on the Board of the Francis Sandy Theological Centre for three years. - a male to be appointed to the Toronto Conference Committee on sexual abuse/harassment/pastoral misconduct.

Irene Ty left the meeting. Minutes were then taken by Kate Young.

LEADERSHIP CIRCLE

Pastoral Relations Commission: Kate Young reported that there was still a need for one more person to be part of the review team at Toronto Japanese United Church. Bryan Ransom kindly agreed to do this task. It

was also reported that the rule about no appointments or calls being completed if the pastoral charge has not enrolled with ADP is causing some friction in the Presbytery. Those who have complaints about the compulsory enrolment with ADP are asked to speak to the Human Resources Office of the General Council.

Education and Students Commission: Sylvia Powers reported that due to the resignation of Grant Williams as co-chair, the commission is in transition, but is still keeping on top of the work. She looks forward to welcoming Linda Wheeler as the new co chair.

PROGRAM CIRCLE

Property and Environment Commission: Michael Fraser reported that two churches in the Presbytery are looking at selling their air density rights. He also reported that it will be the commission’s policy for any congregation doing repairs or renovations to come to Presbytery for permission before they commence if the total cost is over 10% of their operating budget. This information will be mailed to all church trustees.

There needs to be some conversation around Mission Strategy in the Halton Hills/Georgetown region. It was agreed that the conversation should begin with the Congregational Renewal and Community Development Committee. Karen Williams agreed to talk to Barry Reider.

MOTION Michael Fraser / Karen Williams that the Coordinating Council of South West Presbytery initiate, through the Congregational Renewal Community Development Committee, some mission strategy discussions with all the United Churches in the Georgetown area, to ensure that building and renovation projects currently under consideration in various churches in the neighbourhood do not compete with each other, and support a collaborative regional mission strategy. CARRIED

Michael Fraser also reported that the Property and Environment Commission has dealt with a mortgage renewal at Grace United Church in Brampton.

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Michael reported that the Property and Environment Commission has begun to develop a Property Policy including use of Manse Funds, and will report to the court in the fall.

Mission and Finance Committee: Stephen Wickett reported that the next meeting is May 19, 2010.

Pastoral Oversight Committee: Lilla Gilbart reported that Douglas Varey will be the presbytery contact person for Humbervale United Church, as this church meets with Ken MacDonald about their foundation and the use of money.

Lilla also reported about her work with the St. Luke’s congregation. Most material is ready for the archives. All transfer certificates have been prepared. The Coordinating Council was asked to remember Rev. Leigh Olson in prayer as her father faces a serious illness. St.

Luke’s church secretary has been hired at Humber Valley United Church. The final service at St. Luke’s will be held on Sunday, June 20, 2010 at 10:30 a.m. The chair, Glenn Smith was reminded that Presbytery has words of closure to say at a final service.

Lilla reported that there had been some success around clustering in some areas of the Presbytery.

ENGAGEMENT CIRCLE Karen Williams reported that 15 men and women from the Ghana congregation and Ugandan Martyrs Mission were attending the event “Sounding the Bamboo”.

PLANNING PRESBYTERY MEETINGS: a) Evaluation of April 17, 2010 Presbytery Meeting, St. Bartholomew’s, Brampton - It was felt by some that worship was too long - It was noted that hymn singing was wonderful - It was noted that there are still technical bugs to work out with a church that is hosting. - The person rushing around should not be the minister. - A possibility of forming an Agenda Committee was discussed. - The food was excellent - It was noted that it was helpful to have pre-paid tickets for lunch. $860.00 was realized. b) Meeting Agenda for next Presbytery meeting: June 15, 2010 - 6:30 p.m. meeting - Place: Bloordale United Church - Extremely little business! - A worship service with communion and covenanting with the Coordinating Council will be the order of the day. - Recognitions, retirements etc. will also be celebrated.

NEXT MEETING OF THE SOUTH WEST PRESBYTERY COORDINATING COUNCIL The next regular meeting of the South West Presbytery Coordinating Council will be Thursday, June 17, 2010. 10:00 a.m. - 2:00 p.m. To be held at the presbytery office, 65 Mayall Ave.

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Lois Thompson sends regrets.

As there was no other business, Glenn Smith closed the meeting with a blessing.

The meeting adjourned at 3:05 p.m.

Glenn Smith, Chairperson Irene Ty, Secretary

South West Presbytery – May 18, 2010 2009/2010 – 292

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COMMUNITY MINISTRY COMMISSION Tuesday, May 18, 2010 at Davenport Perth Community Ministry

Present: Mark Aitchison, Svinda Heinrichs (Steering Committee Representative), Brian McIntosh, Martha Reynolds, Barry Rieder (Community Minister of Jane Finch Community Ministry), Karen Williams (Community Minister of Davenport-Perth Community Ministry)

Regrets: Mark Winger

The purpose of this meeting is to meet with both Community Ministers separately and for some time together in order to discuss (a) salary, renewal of contracts; (b) Community Minister – Community Ministry Commission relationship.

1) Began with Barry Rieder: he explained how we got to pay Community Ministers by General Council pay scale and housing allowance. a) Category 8 step 6 = $70, 127.52 – Community Ministry Commission and Barry Rieder are fine with this. b) Nora Sanders has recommended that there is no cost of living allowance in 2011, therefore this figure is for the entire year. c) Barry Rieder requested that we take a look at his admin assistant’s work and that we not flat-line her pay. He wants to sit down with her and look at what all she does to see if she is earning enough. d) Barry Rieder’s contract - $1200 per annum continuing education goes up to $1500 in January 2010. Therefore, new contract will reflect that (increase to $750 for the half year). e) Other numbers: i) telephone was ~ $41/month.; we need to look into this – see motion below. ii) increase of km rate to $.42/km. f) Discussion of length of contracts: does it have to be yearly, can it be longer? g) How to keep track of holiday time, continuing education time, Barry felt that this does not have to be the work of the whole commission, but one person to make sure that the time is taken.

Action: find the correct form including the letter from Presbytery and United Church of Canada Appointment form: Mark Aitchison - to look for the Presbytery letter, send it on to the rest. Brian McIntosh - to look for United Church of Canada appointment form (PR433AP), fill out, get signed by Barry Rieder and the other required signatures. Brian McIntosh will modify the Presbytery letter as needed and get the required signatures.

Action: Barry Rieder to get a police check to us as soon as possible.

2) Joint meeting: a) Karen Williams was invited to join the meeting

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b) We brought Karen up to speed regarding the shared part that we covered with Barry Rieder. c) Discuss challenges and hopes of both Community Ministries d) Our role as we understand it is primarily Governance and Support – how can we best support the Community Ministers i) Karen Williams created a wish list. One of Karen Williams’ “wishes” is to have a support person and this could be the same person who keeps track of the holiday/continuing education time. ii) Barry Rieder is concerned that we not over burden the Community Ministries Commission members iii) We are still looking for another person on the Community Ministries Commission

iv) Roles: Brian McIntosh offered to fill the M&P function for one of the Community Ministers, but not to be on Coordinating Council because of the other roles he fills in Presbytery. v) Shared vision for financial sustainability – need an advocate, a voice other than the Community Ministers. (1) Need to develop a comprehensive fundraising strategy. (2) Organize Community Ministry Sunday (3) Link into other resources in the presbytery (4) Timing is good because the presbytery is looking at where the funds go when church properties are sold. (5) We need to make clear about the funds that were set aside for Community Ministries: (a) Is the income from that fund returned to the fund? (b) Can we add to the fund and continue to build up the fund? vi) A larger question: relationship of Toronto United Church Council to Community Ministries vii) Issue of space, especially with regards to Davenport-Perth Community Ministry. (1) The issues of the relationship are primarily with the congregational leaders, and the minister is brought into that. Community Ministries Commission can ask the South West Presbytery Pastoral Relations Commission to look into the Transitional Team. (2) It is our role to impress upon the Pastoral Relations Commission the concerns of the Community Ministries and the Pastoral Relations Commission then needs to speak with the congregational leaders and/or the minister.

Action: Brian McIntosh to meet with Kate Young to ensure follow through on decisions made by Coordinating Council and to ensure an understanding of Bruce Miner’s role. viii) Admin standards need to be in place soon, some of that needs to be done by the Community Ministries Commission. Judy Shand is doing some of the working on implementing them – Judy will contact the Community Ministries Commission with regards to the responsibilities of the Community Ministries Commission. (1) Site visits will happen in November 2010

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Action: each Community Ministries Commission member to download from the United Church of Canada the admin standards to make sure that as a commission member we are following them and to ensure that each Community Minister is up to the standards. http://www.united-church.ca/files/handbooks/standards_community.pdf

Action: Barry Rieder to send Svinda Heinrichs the link.

Action: Karen Williams to contact Judy Shand to contact the Community Ministries Commission

Action: Svinda Heinrichs to contact Elaine Eve to send Community Ministry annual reports to all presbyters (make sure that it is the final one)

Action: Karen Williams to send to Svinda Heinrichs the final Davenport-Perth Community Ministry report

3) Meeting with Karen Williams (Barry Rieder left) a) Recall common points of what Barry Rieder told us: i) Continuing education $1,500 in 2010 – increasing for the last 6 months $150 to $750. ii) Travel allowance $0.42/km iii) Telephone – has cell phone because of work. $50/moth would cover it.

CHANGE TO PHONE AMOUNT FOR COMMUNITY MINISTERS

MOTION Mark Aitchison / Martha Reynolds that the Community Ministry Commission of South West Presbytery raise the phone amount to $50/month to start with the new contract for both Karen Williams and Barry Rieder. CARRIED

b) Karen Williams is at Category 8 (the type of job) step 4 (number of years’ experience) $63,115 until December 31, 2010, then step 5 $66,621 in January 1, 2011 to June 30, 2011. c) With regard to sick days – short- and long- term disability – it is ambiguous in the contract. General Council recognizes Community Ministers as ministers, the contract indicates that they are lay ministers. What about restorative care as with called ministers? i) When Karen Williams was off sick she was put on Short-term disability whereas Karen Williams was calculating the use of her accumulated sick days. This needs clarification.

Action: Mark Aitchison and Brian McIntosh to gather forms as above for Barry Rieder.

Action: Mark Aitchison to look at the issue of time away for sick days. How will this affect Barry Rieder because he accumulated many sick days needs to be considered. Seek council from General Council. Since lay ministers are treated the same in this way as called ministers, Community Ministers need to be treated the same way. Short-term vs. restorative care… what happens at General Council with ordered minister

South West Presbytery – May 18, 2010 2009/2010 – 295

Meeting adjourned at 3:45 p.m.

Next meeting: 10:30 a.m. on Friday, June 4 @ Jane Finch Community Ministry

Acting Chair – Brian McIntosh Secretary - Svinda Heinrichs

South West Presbytery – May 18, 2010 2009/2010 – 296

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PASTORAL RELATIONS COMMISSION AND PASTORAL OVERSIGHT COMMITTEE May 18, 2010 - 1:00 p.m. at Humber Valley United Church

Present: Bob Bingham, Gail Hamblin, John Hamilton, Ken MacDonald (Staff), Robin Pilkey, Sue Cowan DLM, Rev. Kate Young, Rev. John Kim

Regrets: Rev. Shawn Lucas, Rev. Ian Manson, Rev. Bob Raymont, Rev. Deanna Wilson, Gordon Conquergood

Oversight Committee: Lilla Gilbart, Rev. Norm Greene, Rev. Carol Gierak, Rev. Connie denBok.

The chair Kate Young noted that there was quorum for this meeting of the Pastoral Relations Commission.

Sue Cowan was welcomed to the Pastoral Relations Commission.

AGENDA MOTION John Hamilton / Robin Pilkey that the agenda of today’s meeting May 18, 2010 of the South West Presbytery Pastoral Relations Commission be adopted as printed. CARRIED

GUESTS and VISITORS MOTION Robin Pilkey / John Hamilton that all guests and visitors today be made corresponding members of this joint meeting of the Pastoral Relations Commission and Pastoral Oversight. CARRIED

MINUTES MOTION Robin Pilkey / Bob Bingham that the South West Presbytery Pastoral Relations Commission accept the April 20th, 2010 meeting as circulated. CARRIED

Rev. John Kim took time to explain his absences from the Commission. The Commission accepted his reasons, and thanked him for his honesty and wished him good health.

CORRESPONDENCE APPENDIX A MOTION John Hamilton / John Kim that the South West Presbytery Pastoral Relations Commission accept the list of correspondence received and sent from April 21, 2010-May 18, 2010. CARRIED

South West Presbytery – May 18, 2010 2009/2010 – 297

OMNIBUS MOTION MOTION John Hamilton / Sue Cowan CARRIED

RETAINED ON ROLL – REV. JO ANN MARRIOTT that the South West Presbytery Pastoral Relations Commission approve Rev. Joanne Marriott of the Order of Ministry to be Retained on the Roll of South West Presbytery on Long Term Disability for the pastoral year, May 18, 2010 to June 30 – 2011.

VOLUNTARY ASSOCIATE MINISTER – REV. JO ANN MARRIOTT

that the South West Presbytery Pastoral Relations Commission appoint Rev. Joanne Marriott of the Order of Ministry as a Voluntary Associate Minister at Royal York Road United Church.

RETAINED ON ROLL – REV. MARY ANN JANSEN that the South West Presbytery Pastoral Relations Commission approve Rev. Mary Ann Jansen of the Order of Ministry to be Retained on the Roll of South West Presbytery on a Leave of Absence for the pastoral year, July 1, 2010 to June 30, 2011.

RETAINED ON ROLL – REV. EIKO HOSAKA that the South West Presbytery Pastoral Relations Commission approve Rev. Eiko Hosaka of the Order of Ministry to be Retained on the Roll of South West Presbytery in search of a call / appointment for the pastoral year, July 1, 2010 to June 30, 2011.

RECORD OF APPOINTMENT – OSBOURNE MURRAY that the South West Presbytery Pastoral Relations Commission accede to the request of North Star United Church and appoint Rev. Osbourne Murray, Ordained Supply, from June 1, 2010 to December 31, 2010, part-time at 20 hours per week, with the following terms for category E: Salary $1,581.43 per month, housing allowance $833.36 per month, basic telephone $25 per month, financial support for study $53.07 per month, and all other terms according to The Manual.

RECORD OF CALL – REV. ROBIN SHERMAN that the South West Presbytery Pastoral Relations Commission accede to the request of Heart Lake United Church and call Rev. Robin Sherman, Ordained Minister full time at 40 hours per week effective September 1, 2010, with the following terms for category C: Salary $35,409 per annum, housing allowance $19,200 per annum, basic telephone $480 per annum, financial support for study $1,250 per annum, and all other terms according to The Manual and,

that that South West Presbytery Pastoral Relations Commission request a transfer for Rev. Robin Sherman currently in Belleville Presbytery, Bay of Quinte Conference to South West Presbytery, Toronto Conference effective September 1, 2010.

JOINT NEEDS ASSESSMENT-HUMBERCREST UNITED CHURCH- that the South West Presbytery Pastoral Relations Commission accede to the request of Humbercrest United Church and declare a vacancy for 1.5 ministry South West Presbytery – May 18, 2010 2009/2010 – 298

personnel, effective June 1, 2010 for a full-time minister of word, sacrament and pastoral care, and effective August 1, 2010 for a half time minister of youth and children’s ministry, and

that the South Presbytery accede to the request to disband the Joint Needs Assessment Committee, and form a Joint Search Committee with Reverend Deanna Wilson and Gail Hamblin as South West Presbytery representatives.

ORDER OF THE DAY

Maki Fushii, from the General Council Offices was welcomed to the meeting. An hour long discussion was held on the language specific and ethnic congregations in our new Presbytery was held. Maki made many helpful suggestions as to how we can reach out and work with these 9 congregations more effectively, in both the work of Pastoral Relations and Pastoral Oversight.

CONGREGATIONAL UPDATES • Asbury and West United Church – Interviewing for Supply • Heart Lake United Church –Call extended • Emmanuel Brampton-Appointment for Sue Cowan • Kingsway Lambton United Church –Joint Search in progress • Humbercrest United Church –Joint Needs Assessment Approval • Humbervale United Church – Joint Search in progress Congregational Meeting- May 30, 2010 • HumberValley United Church – Joint Search in progress • Immanuel Korean United Church –Joint Needs Assessment in progress • Martin Grove United Church-Joint Needs Assessment in progress • North Star United Church –appointment approved to December 31, 2010 • Norval United Church – Andrew Hyde, Designated Lay Minister-Outstanding Appointment • Runnymede United Church –Joint Needs Assessment needs to begin • St. Paul’s Long Branch –Joint Needs Assessment ready to be circulated • Taiwanese United Church-Joint Needs Assessment in progress-Congregational Meeting June 6, 2010 • Toronto Japanese United Church – 333 Review to begin. Ken MacDonald will work with the Review Team of Rev. Bryan Ransom and John Hamilton.

OTHER BUSINESS: It was noted again, that some pastoral charges are not yet on the ADP payroll system. Some of these charges have upcoming appointments and calls. It was agreed again that the Pastoral Relations Commission would uphold the General Council policy of not accepting calls/appointments/settlements unless that pastoral charge is on ADP.

CLOSING PRAYER:

NEXT MEETING: The next meeting of the Pastoral Relations Commission will be held on Tuesday, June 22, 2010 beginning with a meal. The Pastoral Oversight Committee has been invited to join us. Details will follow.

ADJOURNMENT South West Presbytery – May 18, 2010 2009/2010 – 299

MOTION by John Hamilton that this meeting be terminated at 3:45 p.m.

Division of Work Sabbatical Leaves-Shawn Lucas, Ken MacDonald-completed for this year. Ministry and Personnel Workshops-Ken, Ian and Gail-completed for this year. Voluntary Associate Minister Forms for 2010-Ian Manson;

Appointment Forms for 2010-Robin, Bob, Retained on the Roll forms for 2010-

Kate Young Kate Young Chairperson Acting Secretary

South West Presbytery – June 4, 2010 2009/2010 – 300

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYERY

COMMUNITY MINISTRIES COMMISSION June 4, 2010 - 12:00 p.m. at Jane Finch Community Ministries

Present: Mark Aitchison, Svinda Heinrichs (secretary, DPCM Steering Committee rep), Brian McIntosh, Bob McElhinney (JFCM Steering Committee Rep), Barry Rieder (JFCM Community Minister), Karen Williams (DPCM Community Minister), Mark Winger

Regrets: Martha Reynolds

Welcome Constituting Meeting Agenda

APPOINTMENT OF A CHAIRPERSON

MOTION Brian McIntosh / Mark Aitchison that the Community Ministries Commission of South West Presbytery appoint Mark Winger Chairperson of the Commission. CARRIED

Discussion regarding Davenport Perth United Church’s eviction notice of Davenport Perth Community Ministry and the steps we should take.

Action: Svinda Heinrichs to write a letter requesting action by the Coordinating Council

APPROVAL OF BUDGETS

MOTION Mark Aitchison / Bob McElhinney that the Community Ministries Commission of South West Presbytery approve the revised Jane Finch Community Ministry 2010 budget and 2011 budget. CARRIED

MOTION Mark Aitchison / Bob McElhinney That the Community Ministries Commission of South West Presbytery approve the Davenport Perth Community Ministry 2010 and 2011 budgets as presented. CARRIED

APPLICATION FOR FUNDS FROM COMART

MOTION Brian McIntosh/Mark Aitchison that the Community Ministries Commission of South West Presbytery support the application for funds from Comart and,

that Mark Winger will forward a request to Toronto West Presbytery Corporation. CARRIED

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APPOINTMENT OF BARRY RIEDER

MOTION Brian McIntosh/Mark Aitchison that the Community Ministries Commission of South West Presbytery approve the contract with Barry Rieder, full-time Designated Lay Minister – Applicant, at Jane Finch Community Ministry, be renewed effective July 1, 2010, according to the following terms: Salary (Category 8 step 6, according to General Council guidelines) $70, 127.52; travel $0.42/km on submission of logs; study and book allowance $1,500; telephone $50/month ($600 per annum); three weeks study leave; five weeks vacation; and all else according to The Manual. CARRIED

APPOINTMENT OF KAREN WILLIAMS

MOTION Brian McIntosh/Mark Aitchison that the contract with Karen Williams, full-time Student Supply at Davenport Perth Community Ministry, be renewed effective July 1, 2010, according to the following terms: Salary (Category 8 step 4, according to General Council guidelines) $63,115 per annum until December 31, 2010 and (Category 8 step 5) $66,621 per annum beginning January 1, 2011; travel $0.42/km on submission of logs; study and book allowance $1,500; telephone $50/month ($600 per annum); three weeks study leave; five weeks vacation; and all else according to The Manual. CARRIED

Correspondence: went to Elaine Eve to Barry and Karen, from Central United Church saying that they can’t do a Community Ministry Sunday

Mark Winger concluded the meeting in prayer

Adjourned: 1:50 p.m.

Next meeting: 10:00 a.m. on Thursday, September 16, 2010 at Davenport Perth Community Ministry.

Mark Winger Svinda Heinrichs Chair Secretary

South West Presbytery – June 9, 2010 2009/2010 – 302

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PROPERTY AND ENVIRONMENT COMMISSION June 9, 2010

Present: Stephen Fetter (secretary), Michael Fraser (chair), Steve Lee, Don MacInnes, Ron Ross

Regrets: Michael Kooiman, James Lepard,

WELCOME The chair welcomed all members of the Commission, and served very well done hamburgers.

MINUTES OF MAY 5 2010

MOTION Stephen Fetter / Don MacInnes that the Property and Environment Commission of South West Presbytery approve the minutes of the meeting of 5 May 2010. CARRIED

BUSINESS ARISING FROM THE MINUTES • Stephen Fetter says he has not yet written to Newtonbrook United Church, as requested. He agreed to do this shortly. • Michael Fraser reports that Newtonbrook United Church is in a bit of a dispute about what the air rights are actually worth – there’s a difference of $100,000. The church is not going to move on this until the dispute is resolved. • Don MacInnes has consulted with two different lawyers and is satisfied that there is no need for us to engage a lawyer to advise us in the matter of air rights. Both lawyers advise that there’s no risk to Presbytery because the agreement is between the congregation and the city • Stephen Fetter says his concern is more a question of pastoral oversight and viability. If the congregation leverages their property to generate this kind of money at this point in their life, what concrete plans are there in place to ensure the viability of the congregation over the period of the lease? What changes will become necessary to the building over the next 40 years? If the congregation ends up needing to disband or amalgamate, selling these air rights seriously diminishes the potential value of their building. o The Commission members AGREED that these kinds of questions should be posed to the people from Newtonbrook, with a copy of the questions sent to the Pastoral Oversight Committee. • Re our recommendation for some mission strategy conversations with the churches in the Georgetown area – Barry Reider has been asked to be in contact with these churches. Ron Ross will be involved in these discussions on behalf of the Property and Environment Commission.

ST. LUKE’S UNITED CHURCH – FINAL APPROVAL FOR SALE Don MacInnes presented the Certificate of the Trustees (attached) seeking final approval for the sale of St. Luke’s United Church.

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The Decision on disposition of the assets has been made by the Coordinating Council of South West Presbytery, so what remains for this Commission is to give final approval. The Toronto West Presbytery Corporation has agreed to receive the monies from this sale and hold them in trust until the new Presbyteries of Toronto Corporation is established and ready to receive them.

A copy of the Certificate of the Trustees seeking the consent of the Presbytery for the sale of the property can be found in the St. Luke’s United Church – Pastoral Charge file in the South West Presbytery office. As well an electronic copy is attached to the electronic version of the Record of Proceedings for South West Presbytery.

The Resolution of the Board of Trustees of St. Luke’s United Church accepting the offer to sale, and laying out their plan for the disposition of assets. Schedule B of this document is the revised plan, which has been approved by the Coordinating Council can be found in the St. Luke’s United Church – Pastoral Charge file in the South West Presbytery office. As well an electronic copy is attached to the electronic version of the Record of Proceedings for South West Presbytery.

MOTION Don MacInnes / Ron Ross WHEREAS the Commission was established by South West Presbytery of The United Church of Canada ("Presbytery") to handle all matters pertaining to property and environment issues of Presbytery;

AND WHEREAS the Board of Trustees of St. Luke's Congregation of The United Church, Toronto (the "Church") have asked the Commission to proceed with and facilitate the sale of the real and personal property of the Church, municipally known as 516 The Kingsway Toronto and legally described as Block B Plan 5009, subject to an easement in C989369, City of Toronto (the "Church Property");

AND WHEREAS the Church has entered into an agreement for the sale of the Church Property on the terms and conditions as set out in an Agreement of Purchase and Sale attached as Schedule A hereto, (the "Agreement");

AND WHEREAS the Church now requests the consent of Presbytery to the sale of the Church Property, pursuant to section 271 of The United Church Manual.

It was resolved that:

the sale of the Church Property by the Church, as Seller at the price of $4,800,000.00 to Erast Huculak in trust, as Purchaser, to close June 23, 2010, and other terms, as set out in the agreement of purchase and sale accepted April 16, 2010 and executed by Robert Kinnear and Donald Maclnnes on behalf of the Church is hereby consented to, ratified, approved and confirmed. CARRIED

Stephen Fetter agreed to forward a copy of these minutes upon the close of this meeting to Irene Ty, who is the Secretary of South West Presbytery, so that she can sign the necessary Certificate.

MOTION Stephen Fetter / Steve Lee that this Commission acknowledge the huge amount of effort, creativity, time and diligence that’s been offered by Don MacInnes, with our deep thanks. CARRIED

South West Presbytery – June 9, 2010 2009/2010 – 304

ST. ANDREW’S UNITED CHURCH The Commission has received two pieces of correspondence regarding St. Andrews. This correspondence is attached to these minutes. APPENDIX A • Email noting that they have not yet received formal approval from the Commission regarding their proposed renovations • Letter from Toronto United Church Council giving approval for a loan of $35,000 in order to do an emergency roof replacement over part of the building.

Regarding the roof repair – Michael Fraser reports that he has received no correspondence from St. Andrew’s United Church regarding any emergency repairs.

MOTION Steve Lee / Don MacInnes the Property and Environment Commission request the Secretary Stephen Fetter to write to St. Andrew’s United Church, with a copy to Toronto United Church Council, indicating that the Commission received no information about this proposed emergency loan to St Andrew’s United Church, and so the Commission is not in a position to give Presbytery’s consent to this loan at this time. Also “major repairs” (under section 267 of the Manual) which cost more than 10% of a congregation’s annual budget must be approved by this commission before repairs are commenced. CARRIED

Regarding the email requesting formal approval for the renovations:

MOTION Ron Ross / Steve Lee the Property & Environment Commission request the secretary Stephen Fetter to write to St. Andrew’s United Church indicating: • At the 5 May 2010 meeting of P&E no formal approval for these renovations was sought, and the Commission understands that their presentation to that meeting was an information update only. • At the 5 May 2010 meeting the commission indicated that formal approval would not be granted for the renovations until final documentation showing that all the funding was in place had been received by the Commission. • The necessary documentation will include detailed quotes from proposed contractors, and detailed updated plans to raise the full cost of the renovations. • Now that St. Andrew’s is seeking approval for a further $35,000 emergency loan, it will be necessary to show how this 5-year loan can be serviced in addition to raising the renovation funding. • that the Property & Environment Commission recommended to the Coordinating Council at its 5 May 2010 that there needs to be some discussion among all the Georgetown / Norval churches to develop a coordinated mission strategy for the whole region, and that the Commission understands that the Coordinating Council has appointed Barry Reider to initiate these meetings. CARRIED

The Commission members asked Michael Fraser to seek further clarification on the nature of the stair removal currently being proposed, and report back to the commission by email.

South West Presbytery – June 9, 2010 2009/2010 – 305

WINDERMERE UNITED CHURCH Correspondence has been received from Windermere United Church seeking information about the circumstances under which congregations would be allowed to borrow from their manse funds.

A copy of this letter is attached to these minutes. APPENDIX B The Presbytery & Environment Commission AGREED to ask the Secretary Stephen Fetter to write to Windermere United Church to say that this Commission is not prepared to make a decision on the issue of under what circumstances (if any) a congregation would be allowed to borrow from its Manse Trust Funds without some study and consideration, and that this question will be put on the agenda at a future meeting of the Commission in the hope that we can begin to develop a policy.

BUILDING A PROPERTY POLICY Michael Fraser suggests that we need to start thinking about putting together a check-list of issues and documents that need to be addressed by any congregation that might seek advice or approval from this Commission. We’ll need to see things like their budget and financial statements. We need a document that says when a congregation might come to this Commission. We need to define the issues more clearly.

ADJOURNMENT

MOTION Don MacInnes / Steve Lee to adjourn CARRIED

Appendix A – correspondence re St. Andrew’s United Church, Georgetown

Appendix B – Correspondence from Windermere United Church

Michael Fraser Stephen Fetter Chair Secretary

South West Presbytery – June 9, 2010 2009/2010 – 306 APPENDIX A

South West Presbytery – June 9, 2010 2009/2010 – 307

South West Presbytery – June 9, 2010 2009/2010 – 308

South West Presbytery – June 9, 2010 2009/2010 – 309 APPENDIX B

South West Presbytery – June 15, 2010 2009/2010 – 310

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

SOUTH WEST PRESBYTERY June 15, 2010 at Bloordale United Church

The regular meeting of South West Presbytery was called to order at 7:00 p.m., Rev. Glenn Smith presiding. A quorum was present.

ATTENDANCE:

Lay Representatives, Lay Members at Large, Candidates (not in appointments): Phillip Armstrong, Ann Barry, Virginia Beane, Roni Beharry, Bob Bingham,Rosalind Cammidge, Joan Carr, Irene Carriere, Vilia Fera, Michael Fraser, John Gilbart, Lilla Gilbart, Gail Hamblin, John Hamilton, Michael Kim, Karen Kowal, Sang Kil Lee, Don MacInnes, Donna Magee, Bruce Miner, Lang Moffat, Jennifer Mountain, Ron Ross, Mary Sarginson, Margaret Walbank, Stephen Wickett, Fraser Williamson (27)

Ministry Personnel Called, Appointed and Retained: Peter Acheampong, David Allan, Allan Baker, James Cheng, Sue Cowan, Connie denBok, Ted Grady, Norm Greene, Norm Hennig-Pereira, John Kim, Jean Leckie, Ken MacDonald, Maureen MacLeod-Oliver, Brian McIntosh, Doug McKenzie, Charles Olango, Leigh Olson, Murray Osbourne, Coral Prebble, Bryan Ransom, Hugh Reid, Martha Reynolds, Barry Rieder, Margaret Roberts, Irene Ty, Mark Winger, Kate Young (27)

Per The Manual 2007 “Quorum” means (b) in any meeting of a Presbytery, not less than one-third (1/3) of the settled, retained, or appointed members of the Order of Ministry and appointed Designated Lay Ministers on the roll of Presbytery, and not less than one-third (1/3) of the lay members on the roll of Presbytery except those appointed as Designated Lay Ministers.

Ministry Personnel Retired: Sylvia Hamilton, Don Laing, Margaret Nelson, Kenneth Symons (4)

VISITORS: Rob Crew, Liana di Marco, Elaine Eve, Susie Henderson, Bob Kinnear, Grace Lee, Julia Starreff (6)

REGRETS: Lay Representatives, Lay Members at Large, Candidates (not in appointments): Karen Carruthers, Linda Cunningham, Norm Dundas, Francis Nyarko, Allan Petrie, Robin Pilkey, Sylvia Powers, Ruth Sawyer, Lois Thompson, Andy Yemen (10)

Ministry Personnel Called, Appointed and Retained: Dale Burkart, Cindy Cooper, Catherine Ellarby, Carol Gierak, Kerri Hagerman, Svinda Heinrichs, Susan Howard, Debbie Johnson, Michael Kooiman, Ross Leckie, Shawn Lucas, Louise Mahood, Ian Manson, Doug McLeod, Sheila Murray, John Perigoe, Lillian Perigoe, Michael Shewburg, Susanne Vanderlugt, Linda Wheler (20)

Ministry Personnel Retired:

South West Presbytery – June 15, 2010 2009/2010 – 311

Lenore Beecham, Kenneth Howlett, Harry Oussoren

CONSTITUTION: In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the presbytery to order to deal with such business as should properly come before it.

WELCOME Glenn Smith welcomed all to the meeting of South West Presbytery. Julia Starreff, chair of the Bloordale United Church Council, welcomed presbyters to the Pastoral Charge and the Presbytery meeting.

APPROVAL OF AGENDA MOTION by Don Laing / Karen Williams that the agenda of this meeting of South West Presbytery be adopted as printed. CARRIED

INTRODUCTION OF NEW MEMBERS Michael Fraser introduced Ann Barry, new presbyter from Forest Hill United Church. Rev. Dr. Grace Lee of Willowdale United Church was introduced. She has been ordained by the Presbyterian Church of Korea and is seeking admittance to the United Church of Canada.

Eva Cargill introduced Liana di Marco, who will be an alternative presbytery representative for Westminster United Church. She is a theologically trained professional musician. She has completed theological training in a number of schools and senses a call to community ministry.

Don MacInnes introduced Bob Kinnear from St. Luke’s United Church.

CORRESPONDING MEMBERS MOTION by John Gilbart / Karen Kowal that all visitors at this meeting of South West Presbytery be made corresponding members. CARRIED

OPENING SONG AND PRAYER Rev. Glenn Smith led us in an opening prayer which we followed by the singing of “Halle, halle”.

APPROVAL OF MINUTES MOTION by Irene Ty / Bryan Ransom that the minutes of the South West Presbytery meeting of April 17, 2010 be accepted as printed. CARRIED Rev. Brian McIntosh reported that the proposal on Poverty Reduction in Ontario that came from the Social Justice and World Affairs Committee was approved at the Toronto Conference Annual Meeting. An email communication will be sent to all congregations and community ministries encouraging all to do their part to animate this proposal.

South West Presbytery – June 15, 2010 2009/2010 – 312

ACCEPTANCE OF MINUTES MOTION by Irene Ty / Kate Young that the minutes of the South West Presbytery Coordinating Council meeting of April 13, 2010 and May 12, 2010 be received for information. CARRIED

SPARROW LAKE Rob Crew, Director of Sparrow Lake shared the following updates: About 60 staff members have been hired and training officially begins on June 27. Camper registrations continue to come in and registrations are up over last year. This spring, the second phase of the Youth Leadership Centre was completed. This centre will allow them to extend their season to include fall usage for youth groups and programs. Everyone is welcome to “visitor’s day”: Sunday July 4, 1 – 4 p.m. Anyone is also welcome to visit the camp during the summer.

Rob Crew talked about the power of prayer. The camp is one hundred years old. The roof of two buildings needed major repair. Rob received a call from Don MacInnes advising him that St. Luke’s United Church was closing and that the trustees wanted to include the camp in the discernment of the proceeds from the sale of the property. Funds have been allocated to Sparrow Lake. Because of this fund, both roofs can be repaired, as well as electrical upgrades and capital project considered. Appreciation was expressed for St. Luke’s, for the Property and Environment Commission and for the Coordinating Council.

REPORTS FROM CIRCLES

PROGRAM CIRCLE Mission Support and Finance Committee Stephen Wickett reported. Information about Mission and Service fund will be sent to all presbyters shortly.

Pastoral Oversight Committee Lilla Gilbart offered expressions of appreciation and support for those who are completing their first year in a new charge.

Community Ministries Commission Rev. Mark Winger, chair of the commission, reported that the budgets for Davenport-Perth Community Ministry and for Jane-Finch Community Ministry have been ratified, and contracts for Karen Williams and Barry Rieder have been renewed.

Faith Formation Committee Rev. Norm Hennig-Pereira reported that the organization of the Vacation Bible Camp (VBC) is underway. Staff has been hired and the schedule is set. If there is a VBC at your church, please invite folks from the neighbouring congregations to participate. Please mark down the date of September 25, 2010 in your calendar, there is a church school teacher training workshop to be held at Grace United Church in Brampton.

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Intercultural and Diverse Communities in Ministry Rev. Peter Acheampong gave a report on the “Sounding the Bamboo” conference which was held in Winnipeg on May 13-16, 2010. The theme was “Eve, Mary, White Feather and Us”. Ten women from the Uganda Martyrs Mission and five women from the Ghana Calvary Methodist United Church participated. They enjoyed the worship, the singing, the presentations, workshops, community gatherings and the cultural banquet. Appreciation was expressed to the Presbytery members for their support.

ENGAGEMENT CIRCLE Congregational Renewal and Community Development (CRCD) Barry Rieder presented the background information to a motion. Where as: The Congregational Renewal and Community Development Committee have been in a process of looking at using the Environics Congregational reports as a tool to assist the South West Presbytery in developing a mission strategy. “The Environics Congregational report is a practical tool to help congregations develop and implement a focused mission strategy that is faithful and relevant to its context, especially in this time of change. It does this by providing demographic and social trend data to help you better understand your congregation and broader community.” (The Environics Congregational Report flyer)

Where as: At the February Presbytery meeting Rob Dalgleish made a presentation about Environics and almost 90% of those who filled out surveys stated that it would be good for the Presbytery as a whole to participate in doing Environics Congregational reports. These reports could be used by individual congregations, a cluster of churches or as the whole presbytery. 10 churches in our Presbytery have already had reports done.

Where as: The market value of these reports is about $1,500. However, the National Church was able to negotiate a reduced rate based on congregational budgets ranging from $50 - $400. In addition to this the Congregational Renewal and Community Development was able to negotiate an additional support from the National Church in order to pay for 1/3 of the reduced cost.

A complete information package will be sent to all pastoral charges and community ministries by the end of August to encourage them to participate in this presbytery process.

Questions were asked about where the funds would come from.

PAYMENT OF ENVIRONIC REPORTS MOTION by Barry Rieder / Irene Carriere that the South West Presbytery agrees to pay for 1/3 of the cost (estimate of $4,750) of producing Environic Reports for the remaining congregations and community ministries.

MOTION by Michael Fraser / Maureen MacLeod-Oliver to add to the above motion the following words with the opportunity for congregations who have already had an Environic Report produced to apply for assistance from Congregational Renewal and Community Development .

MOTION TO AMEND CARRIED

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The amended motion now reads:

MOTION by Barry Rieder / Irene Carriere that the South West Presbytery agrees to pay for 1/3 of the cost (estimate of $4,750) of producing Environic Reports for the remaining congregations and community ministries and,

that congregations who have already had an Environic Report produced be offered the opportunity to apply for assistance from Congregational Renewal and Community Development. CARRIED

Glenn Smith added that at the next Coordinating Council meeting, we will be looking at a process to develop a Mission Strategy of the whole presbytery.

Social Justice and World Affairs Committee Rev. Brian McIntosh asked us for prayers as the Truth and Reconciliation process gets underway in Winnipeg. There are solidarity gatherings taking place in Toronto at which everyone is invited to participate.

LEADERSHIP CIRCLE Presbytery Evaluation APPENDIX A Two evaluations were emailed: one regarding the whole of Presbytery Life, and another about your role in a committee. Please complete these evaluations if you haven’t done so. Ken MacDonald had prepared a summary of the evaluations received as of June 15, 2010 which was available as a handout.

TIME OF RECOGNITION: The following individuals who were present in the court were recognized by the South West Presbytery:

Jubilands: Margaret Nelson is celebrating 50 years in ministry. Rev. Jean Leckie is celebrating 30 years in ministry. Sue Cowan was recognized as a Designated Lay Minister at the Toronto Conference Annual Meeting.

Staff: Susie Henderson, Ken MacDonald and Elaine Eve.

Members of Coordinating Council: Kate Young, Lilla Gilbart, Michael Fraser, Stephen Wickett, Bryan Ransom, Martha Reynolds, Don Laing, Karen Williams, Irene Carriere, Barry Rieder, Glenn Smith, Vilia Fera, Irene Ty.

Retirees: Rev. Doug McKenzie is retiring after 38 years of ordained ministry. Joan Carr shared that Rev. Tony Gazzard (not present in court) is retiring after 41 years of ordained ministry and his last service at Martin Grove United Church will be held on Sunday, June 27, 2010 and that there will be a celebration held in September.

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OTHER BUSINESS Massey Centre for Women (Broadview Ave.) Massey Centre is a centre for single mothers. It receives funding from the Mission and Service fund and from many of our congregations. Rev. Doug McKenzie shared his concerns about the strike that is happening. Rev. Brian McIntosh indicated that the Southeast Presbytery is taking the lead on this issue. Rev. David Allen, in speaking to the executive director, learned that Massey Centre receives government funding and that it would be helpful for individuals to write to the government.

MOTION by Jean Leckie / Barry Rieder: that the Presbytery empower Barry Rieder, Rev. Brian McIntosh, Rev. Bryan Ransom and Rev. Douglas McKenzie to craft a response for the Coordinating Council to consider at its meeting on Thursday, June 17, 2010 and

that the response that is agreed upon will be shared with all presbyters. CARRIED

St. Luke’s United Church: June 20, 2010 is the last worship service at St. Luke’s United Church. Everyone is invited to attend the service.

ADJOURNMENT There being no further business, the chairperson, Glenn Smith, declared the meeting adjourned.

NEXT MEETING It was noted that the next meeting of South West Presbytery will be held on Tuesday, September 21, 2010 beginning at 5:30 p.m.

WORSHIP A Service of Covenanting with Susie Henderson, program staff, and with the members of the Coordinating Council took place in the sanctuary.

Glenn Smith, Chairperson Irene Ty, Secretary

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PRESBYTERY EVALUATIONS JUNE 15, 2010

Number of returns 38 of 228

Meetings 2 attended 0; 6 attended 1; 6 attended 2; 11 attended 3; 13 attended 4

Why not attending meetings Saturday not good time; schedule conflict.

Worship Very Helpful 12; Helpful 13; Not Helpful 6

Table Groups Very Helpful 12; Helpful 13; Not Helpful 4

Assigned seating to meet new people Yes 18; No 6

Meeting Time More frequent/evenings 18 Continue current 12

More time for: Education 11 Group Building 5 Worship 0 Business 13

Less time for Education 4 Group Building 10 Worship 8 Business 4

What works well: Glenn’s leadership 3 Dedicated leadership trying to make it work 3 Pace of meetings, time not wasted 2 A wider network of people getting to know each other 3 There is a buzz at lunch time Worship Education New structure – we were getting inbred Ministry groups are developing Minutes online Workshops by committees

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What doesn’t work well No focus and mission 3 Accountability of committees – some commissions suspicious and critical 3 Committees have too few people, ministers not attending Way too much power in commissions Too few meetings – miss 1 and we become isolated Need to introduce people more Committee work seems distant from the presbytery What are the roles of staff Getting reps to attend all day Saturday. Worship too long and uninspiring, need more variety 3 Distance for travel We have so little time – need to do the business 3 Poor web site, hard to follow and use Having patience to work things out

Other Comments Keep up the good work, Jerusalem was not built in a day We are too stuck on how we did it in the ‘old’ presbytery Get agenda’s and minutes etc out earlier, location information on agenda’s Coordinating council and staff work well Teach people to use microphones Try current meeting schedule for another year, then evaluate Maybe a newsletter would help to build community More worship in presbytery has made us more like a Christian church What can we change so we don’t die Update the handbook

Compiled by Ken MacDonald June, 2010 South West Presbytery

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

COORDINATING COUNCIL June 17, 2010 - 10:00 a.m. to 3:00 p.m. at the South West Presbytery Office, 65 Mayall Ave., Toronto

The regular meeting of the South West Presbytery Coordinating Council was called to order at 10:00 a.m. by the Chairperson, Glenn Smith. A quorum was present

ATTENDANCE Present: Lilla Gilbart, Don Laing, Louise Mahood, Bryan Ransom, Martha Reynolds, Glenn Smith, Irene Ty, Doug Varey, Linda Wheler, Steven Wickett, Karen Williams, Kate Young. Regrets: Ron Coughlin, Vilia Fera, Michael Fraser, Ross Leckie, Sylvia Powers, Lois Thompson Visitors: Susie Henderson, Ken MacDonald.

CONSTITUTION In the name of Jesus Christ, the only head of the church and by the authority vested in him, Glenn Smith called this duly constituted meeting of the Coordinating Council of South West Presbytery to order to deal with such business as should properly come before it.

JOYS AND CONCERNS Each of us shared our joys and concerns.

WORSHIP We sang “O God, Hear Our Prayer” between sharing our joys and concerns.

APPROVAL OF AGENDA MOTION by Louise Mahood / Doug Varey that the agenda for this meeting of the South West Presbytery Coordinating Council be adopted as printed. CARRIED

APPROVAL OF MINUTES MOTION Lilla Gilbart / Douglas Varey that the following amendment be made to the minutes: under c) North Star Evaluation, that the last sentence of the paragraph be deleted. CARRIED

MOTION by Irene Ty / Kate Young that the minutes of the South West Presbytery Coordinating Council meeting of May 12, 2010 be adopted. CARRIED

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LETTER OF CORRESPONDENCE APPENDIX A The correspondence, dated June 3, 2010, from Faith Adams, secretary of the Official Board of Davenport-Perth Community Church, was discussed. The letter outlined the reasons for a motion taken by their Official Board on May 23, 2010, requesting the relocation of the office of the Davenport-Perth Community Ministry.

Karen Williams left for a good part of this discussion.

Rev. Linda Wheler took the role of the chair for this discussion.

MOTION by Louise Mahood / Bryan Ransom that the South West Presbytery Coordinating Council receive the letter of June 3, 2010 from Davenport-Perth Community Church. CARRIED

After due and prayerful consideration and discussion, the following motion was made.

MOTION by Lilla Gilbart / Don Laing. that the South West Presbytery Coordinating Council give the letter of June 3, 2010 from Davenport-Perth Community Church to the South West Presbytery Pastoral Relations Commission and the South West Presbytery Community Ministries Commission for further action. CARRIED

All the members of the Coordinating Council were asked to hold in their prayers, the people at Davenport-Perth Community Church and Davenport-Perth Community Ministry. Glenn Smith agreed to respond to this letter.

BUSINESS ARISING ST. LUKE’S PROPERTY SALE Everything is in order.

EVALUATION OF 2009-2010 A summary was available at Tuesday’s Presbytery meeting. One issue that came out of the evaluations was that Saturday meetings are a problem for some. There was discussion about the composition of Presbytery meetings, and how much time should be allotted to worship, community building, education and business. It was agreed that the educational component of each presbytery meeting could be assigned to a different Presbytery circle, ie. Engagement, Leadership and Program. It was suggested that we should connect with Emmanuel College to tap into any speakers that may be available.

GRACE Glenn Smith shared a grace for the meal.

LUNCH

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ORDER OF THE DAY PRESENTATION ON “PRESBYTERIES OF TORONTO CONFERENCE CORPORATION (PTCC) Nick Walker, member of Knox United Church, and Don MacInnes, member of Kingsway- Lambton United Church presented. They outlined the history and background of PTCC, and highlighted the Operating Agreement.

PTCC is a non for profit Corporation. It is similar to the Toronto West Presbytery Corporation and the Toronto Tri-Presbytery Corporation. PTCC will be a charitable corporation and will be able to issue charitable receipts. It will have a board of directors, the duties of which are outlined in the bylaws. There will be two board members from each presbytery, to a total of eight members on the board, serving for a term of two years, with the possibility of being re-nominated. There would also be membership: three from each presbytery, to a total of twelve. This latter group would meet once a year. The term of a member is 3 years.

MOTION by Don Laing / Louise Mahood that the Coordinating Council of the South West Presbytery is in favour of the June 9th Draft of the Operating Agreement as presented and is prepared to sign a binding agreement based on these principles. CARRIED Motion was unanimous with one abstention. Irene Ty, secretary, agreed to give a copy of this motion to David Allen.

CORRESPONDENCE APPENDIX B The list of correspondence dated April 12, 2010 – June 13, 2010 was received.

REPORTS FROM CIRCLES PROGRAM CIRCLE Treasurer’s Report APPENDIX C Louise Mahood circulated the latest budget “SWP Inc/Exp 2010 and Budget 2010”. She made the following amendments: The “Professional Services” figure under 2010 YTD should be changed from $13,611.27 to $9811.11. The “Totals” should be changed from $20,920.25 to $17,120.09.

It was also noted that the Presbytery has been asked by the Congregational Renewal and Community Development Committee to cover the cost of Environics report for congregations and community ministries. This was agreed upon at the June 15, 2010 Presbytery meeting.

An amended copy of the budget will be sent to Irene Ty.

MOTION by Louise Mahood / Stephen Wickett that the South West Presbytery Coordinating Council accept the Treasurer’s report. CARRIED

Pastoral Oversight Committee:

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MOTION by Lilla Gilbart / Douglas Varey that the Pastoral Oversight Committee recommends that Westway Pastoral Charge receive a nine hundred dollar ($900) grant to help subsidize the sabbatical of Rev. Dale Burkart for three (3) months from 19 July 2010 – 17 Oct. 2010. The congregation at Westway would be subject to undue difficulty in meeting their financial responsibilities during the sabbatical time without this grant. CARRIED

LEADERSHIP CIRCLE Pastoral Relations Commission In order to maintain communication, Kate Young offered to circulate a summary of the work of the Commission to the members of the Coordinating Council on a regular basis.

Education and Students Commission No report.

ENGAGEMENT CIRCLE Mission Strategy Planning APPENDIX D Concern was expressed over the issue of clergy isolation, and that whatever process we choose, that we ensure that this issue is looked at.

Ken MacDonald went over the “Staff Report to Coordinating Council”, in particular the section on “Mission Strategy Options for Consideration”. He went over in more detail Option A and C, while Susie Henderson went over Option B and D.

Discussion took place about what aspects of the options members thought would be useful or had potential. Most members found Option C to be the most promising, as well there were some aspects of Option B that could be useful.

Ken reported that there will be a Learning Circle, with representation from the four presbyteries, to study the issue of Intercultural Ministries and how to help congregations become more Intercultural.

A strategic planning team was formed. The following individuals agreed to be on the team: Bryan Ransom, Stephen Wickett, Ken McDonald and Susie Henderson. It was agreed that they would have the power to add more members. They are asked to go ahead and plan for the priority setting process. The following individuals were named as possible team members who could be invited to join: Michael Kooiman, Robin Pilkey and Allan Baker. It was also noted that there are members from Islington United Church who have expertise in facilitation and who could be called upon.

Involvement in Presbytery An issue that has been identified is how to increase involvement in the Presbytery. Glenn Smith agreed to phone Ross Leckie about how to support the committee on encouraging participation in presbytery.

PLANNING PRESBYTERY MEETINGS: Because there are already two Saturdays in September that are booked for other events: Racial Justice Training Workshop, September 18, 2010, and a church school teacher training

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event September 25, 2010, it was agreed that the Presbytery meeting in September would need to be on a Tuesday evening.

The next meeting of Presbytery will be on Tuesday, September 21, 2010 beginning at 7:00 p.m. There will be a potluck at 5:30 p.m. People are encouraged to bring food from their culture. The “educational component” of this meeting will be led by the Strategic Planning Team. Presbyters need to RSVP to Elaine Eve.

Future Presbytery Meeting Dates: Saturday, November 20, 2010: Educational component to be led by the Engagement Circle Saturday, February 19, 2011: Educational component to be led by the Program Circle Saturday, April 16, 2011: Educational component to be led by the Leadership Circle Tuesday, June 21, 2011 at 7:00 p.m.

Future Coordinating Council Meeting Dates: at 65 Mayball Ave. (Susie Henderson will book a room) Wednesday, September 15, 2010 Wednesday, October 20, 2010 Tuesday. November 9, 2010 Wednesday, December 8, 2010

OTHER BUSINESS MASSEY CENTRE David Allen sent a Strike Update Bulletin to Glenn Smith. Glenn Smith read out loud a draft letter addressed to the Toronto Southeast Presbytery expressing our concerns. Comments were shared about the letter. It was suggested that the letter needed to be shortened and that the basic content of the letter needed to include the following: expression of concern for the Massey Centre situation, and that we know it lies within their boundaries, and that we would like to offer our support.

It was also suggested that perhaps the first step would be a phone call from our presbytery to a member of Southeast Presbytery to find out what has been done and what kind of support is needed.

Glenn Smith will revise the letter and make a phone call to the chair or to a staff person of the Southeast Presbytery.

HONORARIUM FOR CHAIR OF PASTORAL RELATIONS COMMISSION The Finance and Mission Support Committee discussed this issue. The members felt that a decision about this kind of thing should be a decision of the Coordinating Council, not of the Finance and Mission Support Committee. It was agreed that the Coordinating Council will deal with this issue at a later meeting.

EVALUATION OF SOUTH WEST PRESBYTERY MEETING JUNE 15, 2010 - It was a very positive meeting, with lots of celebrations. - It was disappointing that many people left after the business part of the meeting and did not stay for the covenanting service. - One suggestion is that the names of all the retirees should be recognized, not just those who are present. In the future, the names of the retirees and the jubilands could be printed and circulated at the meeting.

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- Irene Ty would like the minutes to be sent out sooner. In the past, Irene prepares the draft minutes, which are then looked over by Glenn Smith and then by Elaine Eve. Since Glenn Smith already has a lot on his plate, Irene asked for a volunteer to look over the minutes.

NEXT MEETING OF THE SOUTH WEST PRESBYTERY COORDINATING COUNCIL The next regular meeting of the South West Presbytery Coordinating Council will be Wed. September 15, 10:00 a.m. - 2:00 p.m. to be held at the Presbytery office, 65 Mayall Ave.

As there was no other business, Glenn Smith closed the meeting with a blessing.

The meeting adjourned at 3:05 p.m.

Glenn Smith, Chairperson Irene Ty, Secretary

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Davenport-Perth Community Church 1900 Davenport Road, Toronto ON M6N 1B7

June 3, 2010

Davenport-Perth Community Ministry, c/o Karen Williams Community Ministries Commission, c/o Rev. Brian Mcintosh South West Presbytery Coordinating Council c/o Rev. Glenn Smith Chair South West Presbytery Coordinating Council c/o Rev. Irene Ty Secretary

Dear South West Presbyters,

On Sun. May 23, 2010, the Official Board of Davenport-Perth Community Church (D-PCC) received reports from its Transition Team – a joint committee of the pastoral charge and of Presbytery – and from its Stewardship Committee and responded by approving the following motion: That the Official Board Secretary shall notify the Presbytery and the Davenport- Perth Community Ministry (D-PCM) that the D-PCM is requested to relocate its administrative office and supplies from the present location (currently located in space shared with D-PCC) to some other location by Dec. 31, 2010, if possible.

REPORT 1: The Joint Transition Team reported that, despite the Transition Team’s and the congregation’s several initiatives to reconcile differences and build goodwill with the D-PCM in the year since the Interim Minister was appointed by TW Presbytery, little or no progress has been made. The primary goal of the Interim / Transition Ministry from 2009 – 2011 as articulated in the Presbytery Motion that appointed an Interim Minister is to establish a firm basis on which a new ministry at D-PCC can fulfill an appropriate mission and ministry and thrive. Until conflict ceases and D-P is restored as a healthy place to begin a new ministry, the Transition Team has been advised by Bob Bingham, one of the Transition Team’s Presbytery Representatives, that no recommendation for call or settlement should be forwarded from the D-PCC Transition Team to the South West Presbytery Pastoral Relations Commission as the Commission would not be in a position of supporting such a recommendation. Therefore there is great urgency as the Transition Team has less than nine months to help the congregation achieve this primary goal of the Interim / Transition Ministry. Among the attempts at reconciliation and healing, the following are listed: • The congregation with the full knowledge and agreement of the Transition Team arranged a meeting in October 2009 attended by the D-PCC Board Chair, the D-PCC Interim Minister and the D-PCM Steering Committee Chair along with the D-PCM community minister to discuss present conditions and future cooperation. The meeting seemed to be positive and produced several ideas for future cooperation. D-PCM accepted responsibility for arranging a follow-up meeting but almost eight months later, no such meeting has been scheduled or held. • The Transition Team endorsed the initiative of the D-PCC Official Board to meet with the Presbytery’s Community Ministries Commission to enlarge the base for understanding and action. Meetings were held with the Commission in December 2009 and early in 2010. Several issues were discussed and the engagement with the CM Commission seemed to bear fruit. For example, the Official Board expressed its opposition to the CM Commission’s Decision to prohibit community ministers from

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participating in leadership in pastoral charges. This exclusion produced significant difficulties for D-PCC as both current Community Ministers have been integrally and helpfully involved, by their own choice, in the work of D-PCC. Following the CM Commission’s Decision to terminate the incumbent community minister at the end of June 2010, the Official Board accepted the Commission’s Decision while objecting to the process used to make the decision. • The Transition Team endorsed the offer of a member of the D-PCC congregation and Official Board who is also a member of South West Presbytery, to be nominated as a member of the new Presbytery Commission for Community Ministries. Transition Team and Official Board saw this as a step providing better communication with the D-PCM and with the wider church. The Co-ordinating Council’s rejection of Bruce Miner’s offer to work as a CM Commissioner seems disrespectful to the person and to the congregation. • The conclusion drawn from the Transition Team’s report is that there is very little prospect for harmonious relations over the next year and therefore some kind of separation is required.

REPORT 2: The D-PCC Stewardship Committee reported that a congregation of the United Church has expressed interest in relocating its worship to the D-PCC sanctuary if D-PCC can offer office and storage space for their use. In order to proceed further in discussions with one or more congregations, additional space must become available for an exclusive use designation in 2011. The Official Board has a vision of sharing our flexible and well-equipped space at low or nominal cost with one or more United Church Intercultural Ministries in the next few years. The Official Board also learned that there may or may not be additional space for the church’s exclusive use in the Davenport- Perth Neighbourhood Centre following completion of the new Community Health Centre on the church property in late 2010 or early 2011. Space use may be negotiable but there is no guarantee of additional exclusive use space for the church. CONCLUSION OF THE OFFICIAL BOARD: Although adopted by consensus on Sun. May 23, 2010, the Motion was not immediately communicated but was withheld for a week while Official Board members deliberated privately and prayed. At an Official Board meeting on Sun. May 30, called to take a second look at the decision, by consensus the Official Board ratified the May 23, 2010 MOTION and approved the sending of a notice to Presbytery, Commission and to D-PCM asking for a relocation of the D-PCM office according to the timeline set on May 23, 2010.

Yours sincerely,

Faith Adams, Secretary to the Official Board, Davenport-Perth Community Church, The United Church of Canada

South West Presbytery – June 17, 2010 2009/2010 – 326 APPENDIX B

THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

Presbytery Correspondence – April 12, 2010 – June 13, 2010 * date in bracket refers to date item received

RECEIVED MINUTES • Community Ministry Commission – May 2010 • Congregational Renewal and Community Development – April 2010

GENERAL COUNCIL • Refugee Advisor Announcement – Justice, Global & Ecumenical Relations (May 12/10) • Moderators Pentecost Message (May 17/10) • Common Loaf mix (May 18/10) • The United Church of Canada marks its 85th Anniversary (June 1/10) • Mission and Service Fund newsletter – “Stepping Stones” (June 2/10) • Interim Ministry Training – registration deadline June 15, 2010 (June 2/10) • 85th Anniversary Open House Program (June 4/10) • Truth and Reconciliation: An Invitation to Prayer on June 13, 2010 (June 7/10) • Planning for a Future Grounded in Faith and Action (June 9/10)

TORONTO CONFERENCE • Report from Toronto Conference Representative to the Council of Emmanuel College – Paul Younger (April 15/10) • Assets and Funding Implementation Task Group #3 (April 14/10) • Presbyteries of Toronto Conference Corporation (PTCC) (April 16/10)

COORDINATING COUNCIL • Letter from Community Ministry Commission re Items for Discussion (May 11/10) • Letter from Davenport Perth United Church re Community Ministry relocation

PASTORAL RELATIONS COMMISSION • Letter from General Council regarding Pastoral Charge Payroll Service and a list of pastoral charges yet to be enrolled (May 20/10) • Pastoral Charge Supervisor’s Report for Meadowvale Korean United Church (June 7/10)

NOMINATIONS • Letter from The Toronto United Church Council reminding presbytery to name two people to be Members of the Corporation (May 3/10) • Nominations within Toronto Conference (May 11/10)

MISCELLANEOUS . Part time Christian Education Coordination position at Westway United Church .

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. Invitation to attend St. Andrew’s Place – Community Space – Inspirational Grace (May 8/10) . Letter from Central United Church regarding Community Ministries request for fund per Community Ministry Sunday (May 14/10) . Copy of letter sent to Beverley Hills UC from Ghana Calvary Methodist UC regarding extended closing date to June 30, 2011 (May 16/10) . Anglican United Refugee Association announcement of Annual General Meeting June 8, 2010 (May 18/10) . Continuing Education event for DLM / LPM June 7 – 13, 2010 . DUCC News – Diakonia of the United Church of Canada newsletter

SENT

• Letter from Kate young to Pastoral Charges not currently enrolled in the National Pastoral Charge Payroll Service (May 20/10) • MEPS forms signed by presbytery secretary to individuals, pastoral charges and Human Resources • Correspondence coming from presbytery / Coordinating Council meetings • Evaluations for South West Presbytery Committees / Commissions / Circles / Coordinating Council members • Evaluations for South West Presbytery presbyters

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SWP Inc./Exp. 2010 and Budget 2010 Date: Jan 1.10-May 31st, 2010 2009 2010 Income/ 2010 YTD Income/Exp. Categories Expenses Budget

Carried Forward from 2009 $15,321.04 $15,321.04 Funds Collected for lunches $775.92 $1,355.00 Conference Stipend $20,000.00 $30,000.00 $30,000.00 $46,676.04 $45,321.04

Presbytery/Coord Council Meetings $3,576.60 $5,057.46 $7,900.00 Special Services-i.e. Covenanting $419.51 $1,000.00 Professional Services $126.05 $13,611.27 $4,000.00 Committee Expenses Honouraria Contingency $2,000.00 Program Circle Community Ministries Commission $500.00 Faith Formation- VBS $435.31 $335.31 $6,000.00 Mission Support and Finance Pastoral Oversight $2,000.00 Property and Environment Toronto West Presbytery Corporation Sparrow Lake Camp Board Youth and Young Adults $273.35 $6,000.00 Leadership Circle Education and Students $356.68 $2,500.00 Nomination & Leadership Development $400.00 Pastoral Relations $3,000.00 Retirees, Pensions & Retained Engagement Circle Cong. Renewal & Community Dev. $2,000.00

Ethnic and Intercultural Ministries $140.73 $1,000.00 $2,000.00

Social Justice and World Affairs $400.00 $642.86 $1,800.00 Totals $5,454.88 $20,920.25 $41,100.00 Income less Expenses $5,454.88 $25,755.79 Carried Forward Balance $15,321.04 $4,221.04

SWP Inc./Exp. 2010, E&S Fund, Comm. Ministry Fund Other Funds We Oversee E&S Bursary Fund Balance $5,842.15 Income $359.00 YTD Bal. $6,201.15 Policy and Application of funds is cleared through the E&S Committee

Community Ministry Fund Balance Income $1,689.82 YTD Bal $1,689.82

Policy on the Community Ministries is the July 1st, and Dec. 31, we will zero out the balance, split 50/50 between Jane-Finch and Davenport Perth Sites

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South West Presbytery – June 17, 2010 2009/2010 – 330 APPENDIX D

STAFF REPORT TO COORDINATING COUNCIL JUNE 2010

Staff met following up from the last meeting of Coordinating Council to further the work on overall coordination, the development of a mission strategy and ongoing staff support.

1. Planning Calendar We agreed it would be useful to develop an annual organizational calendar to facilitate the planning of Presbytery and Council meetings and also the ministry of the Presbytery as a whole.

2. Program Forum We invited Committees and Commissions to attend a program forum meeting to share their plans for the future and discuss their staffing needs to serve as a basis for a staff work plan. This meeting was held on June 9th, notes are attached, including a list of how staff are currently relating to Committees/Commissions.

We acknowledged that the mission strategy process will also impact staff and once the process is adopted the required staff support can be identified.

3. Mission Strategy Proposals To get the ball rolling staff have proposed four different options for mission strategy processes for the Council to consider.

4. Membership and Involvement Our discussion echoed earlier conversations in the Council about how to raise participation at Presbytery, increase involvement on Commission and Committees and also how to identify the various potential for interest-based networks (i.e. Youth, Social Justice, Inter-cultural ministry, Sunday School Teachers, etc.) We talked about a number of possibilities – a phoning blitz, a series of visits, a volunteer’s database (but no more surveys!). By the end of the conversation, our thinking had shifted to wonder if this work of increasing overall participation might follow a mission strategy process rather than proceed it? At the program forum the need for more people to be involved was a common theme, so the Coordinating Council may choose to do a phone campaign earlier rather than later.

5. Quick Fixes • Change Ken's job title to Conference Minister, Personnel and Congregational Support, South West Presbytery

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• Elaine provide training and support for minute taking in Committees and Commissions • Two Chaplains be appointed for support to ministers when there may seem to be a conflict of interest with the personnel minister (we have talked of that in other meetings).

MISSION STRATEGY OPTIONS FOR CONSIDERATION

Option A: Mission Action Plan

Description The mission statement of Toronto Conference is about supporting congregations, which sounds like the role of presbytery as well. It would be demanding, and would require more than one years’ work, but a mission strategy might best begin with ‘what do congregations need from us?’ The Anglican Church in the UK has used this in their MAP program for several years where each congregation in a diocese does a plan, and the diocese responds to that.

Process Step 1: Each congregation and mission unit in the presbytery would be assisted in a mission strategy process including:

a. Review - using demographics, congregational history and changes, what other congregations are in the neighbourhood.

b. Assess – using SWOT, 7 marks of a healthy church by Warren, Natural Church Development, or Bandy’s How To Measure Viability, etc.

c. Choose – do a vision statement, priorities, or goals using SMART principles.

d. Plan – communicate, do, and evaluate

This process is a continuous cycle of Review, Assess, Choose, Plan and do it over again.

Step 2: The presbytery would follow the same process to plan how it can best help congregations fulfill their plans.

Option B: Mission Inquiry: Asking Ourselves Good Questions

If I had an hour to solve a problem and my life depended on the solution, I would spend the first 55 minutes determining the proper question to

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ask, for once I know the proper question, I could solve the problem in less than 5 minutes. - Albert Einstein

Description The Coordinating Council hosts a year long process of inquiry into some of the big and complex questions facing the presbytery today with the aim of fostering identity, creating energy, deepening relationships, and surfacing what is truly important to the Presbytery. The outcome of this work could be refined to form the basis of a long term plan, but the conversations would not be directly linked to a decision-making process.

Based on the work of Brenda Zimmerman, “Wicked Questions” http://www.plexusinstitute.org/edgeware/archive/think/main_aides5.html and the Art of Hosting Conversations that matter. http://www.artofhosting.org/thepractice/goodquestions/

Process A small steering committee works with Council to develop possible questions. Presbytery chooses three or four questions to spend time on over the next year. The last session could be left open and members could form the question. Perhaps a team of consistent facilitators can be recruited to carry forward themes and new questions emergent from discussions? Staff provides support with process on developing questions, hosting discussions and preparation of final report.

Option C : Priority Setting Process

Description A Strategic Planning Team conducts a year long program to help the presbytery discern and follow through on 4-6 priorities for the next 3 years. No organization can have more than that many priorities or people become confused and annoyed with leadership. This plan forces us to choose priorities in four key areas of our life rather than what we may just like. These areas are: 1. Strength(s) we can build on; 2. Problem(s) that needs to be solved; 3. Our mission(s) to the community; 4. What we aspire to in the next three years. Crucial in this process is to decide small discrete priorities rather than lumping them together into ‘motherhood statements’, and to have a clear plan of implementation with projects, timelines and benchmarks. Process Step 1: At a presbytery meeting table groups are assigned one of the areas and spend an hour brainstorming all possible priorities. They are

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recorded on newsprint. People may add to the list as the day goes on or send in ideas later. The process is most helpful after an assessment of the community (our presbytery area) and an evaluation and learning about our organization. It is assumed that presbyters have enough self knowledge of the presbytery and may not be prepared to spend a lot of time in community and organizational self study.

Step 2: The Strategic Planning Group including staff sorts the proposed priorities and sets out 5 or 6 in each area that are as much as possible Specific, Measurable, Attainable, Relevant, and Time feasible. (SMART)

Step 3: A three hour gathering of presbytery, preferably in a separate meeting and retreat like setting, discerns the priorities through guided meditation, prayer, and discussion (including preliminary discussion about how the proposals would be implemented and what they would mean for us). Individuals vote for their top priority in each area and a tabulation is made to select the top one (or perhaps two) in each area.

Step 4: The strategic planning group presents the priorities with a plan of action to the presbytery. They may continue to monitor the implementation. Adapted from Discerning Your Congregation’s Future, A Strategic and Spiritual Approach, Oswald and Friedrich, Alban Institute, 1996.

Option D: Charting Our Work Plan

Description Coordinating Council initiates a planning process to pull together the existing work of Commissions/Committees one cohesive report based on common themes.

Process Each Commission/Committee identifies two or three goals for what they hope to accomplish in the next year and one thing they are not doing. The goals are framed by the three Circles – Leadership, Program, and Engagement -- and developed into themes which form a work plan that can be used to assist with allocation of resources, including staff and budget.

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South West Presbytery Program Forum Wednesday, June 9, 2010 South West Presbytery Office – 65 Mayall Ave.

Present: Sylvia Powers (Education and Students Commission) Kate Young (Pastoral Relations Commission) Barry Rieder (Congregational Renewal and Community Development) Martha Reynolds (Worship and Theme Group) Stephen Wickett (Mission Support and Finance Committee) Brian McIntosh (Social Justice Committee) Peter Acheampong (Intercultural and Diverse Communities in Ministry Committee) Norm Hennig-Pereira (Faith Formation Committee) Susie Henderson (staff) Ken MacDonald (staff) Elaine Eve (staff)

Regrets: Irene Carriere (Congregational Renewal and Community Development Committee) Lilla Gilbart (Pastoral Oversight Committee) Michael Shewburg (Youth and Young Adults) Marty Linton (Retirees) Ross Leckie (Nominations)

As we went around the table each committee / commission representative was asked to share when their group meets, what they have and are working on and what they have planned for the upcoming year. The following list was circulated indicating which of the committees / commission fall into which staff member’s portfolio: Worship Theme Group Elaine Pastoral Relations Commission Ken Education and Students Commission Ken Nominations Elaine Retirees, Pensions & Retained Ken Pastoral Oversight Commission Ken Faith Formation Committee Susie Youth and Young Adults Committee Susie Mission Support and Finance Committee Ken Property and Environment Committee Ken Community Ministries Commission Susie Intercultural and Diverse Communities Com. Ken Social Justice and World Affaires Susie Congregational Renewal and Comm. Develop Ken/Elaine

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Educations and Students Commission - usually meet the fourth Wednesday every other month at Islington United Church in the months that the presbytery meets - they don’t currently have a regular secretary - Ken and Elaine have agreed to meet with both Sylvia and Linda Wheler to go through all the current files held by the commission - they schedule interviews regularly during the year and have to have ones done in time for the Toronto Conference interview dates - people to participant in the discernment process with the students are always in need

Pastoral Relations Commission - meet on the third Tuesday of each month at Humber Valley United Church - every other month Pastoral Oversight joins their meeting - quorum is sometimes an issue (Elaine mentioned that a Conference Call is sometimes an alternate way to hold a meeting) - it was agreed that Elaine would supply a minute template prior to their meeting for the chair and secretary - Ken will begin attending every other meeting unless otherwise instructed - Ministry & Personnel workshops were well received – should happen on a more regular basis - presbytery wide Covenanting Service will be October 17, 2010

Congregational Renewal and Community Development Committee - meet every other month not in a presbytery meeting month usually at a committee members pastoral charge – this enables them to see other places - nice mix to the committee - Rob Dalglish came to the February presbytery office to present the Environics program – arrangements have been made for the reports to cost congregations $50 - $400 dollars rather than the regular $1,500 cost – also the National office has agreed to pay 1/3 of the cost – it is the hope of the committee to ask the presbytery to pay 1/3 and to have the presbytery to agree to pay the remaining 1/3 - Environics packages for each pastoral charge and community ministry will be prepared the week of August 16 to be mailed out the week of August 23 - Environics training will be done in the presbytery with one staff members participating - the committee meets next on October 14, 2010 - Karen Williams will be doing a workshop on Community Ministries at the More Franchises - Second Cup event June 19 – 21, 2010 -

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- a review of the Georgetown area mission strategy is currently being worked on

Mission Support & Finance Committee - need to regulate meeting times and have decided to meet on the second Wednesday of each month at the presbytery office - currently need more members - financial requests having to do with building and property go to the Property and Environment Commission - they are looking at appointing people from their committee to the specific committees to deal with budget requests etc - it is a wish within the committee to facilitate training for pastoral charge treasurers in regards to trust funds - aware of pastoral charges having concerns regarding assessments - secretarial support with minutes would be appreciated - members with technical competencies would be helpful

Social Justice and World Affairs - meet on the second Thursday of the month at Bloordale United Church but not over the summer months - attendance is a problem – originally divided the group into 5 groups but this didn’t work because of attendance - Holy Land Awareness group is demanding a lot of their time - the Truth and Reconciliation Commission launches soon - challenge – a host of things they could be involved in - Communications – urgent actions – timely issues - how to get it done – outreach liaison person in congregations to receive items and be responsible for it’s distribution - Poverty reduction proposal to Conference was accepted – staff to engage how is it owned by Conference – animation of work re poverty proposal suggested to be Conference Executive - Congregational workshops

Faith Formation - have been meeting third Tuesday of the month at St. James United Church - Vacation Bible Camp project has been a huge undertaking – looking at producing a manual regarding VBC – insurance – being employers – beginning to advertise VBC in November or January - Sunday School Workshop taking place September 25, 2010 - need more members - interactive website would be beneficial to enable people to register and pay for workshops etc. - supported youth to attend the Racialized Youth event

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Worship Theme Group - usually meet between the Coordinating Council meeting and the Presbytery meeting at the presbytery office - overall them – making connections - work on getting more members - when asked to be Co-Chair the focus was to model intercultural worship but all committee members are white - diversity in worship - help presbyters get to know each other

Youth and Young Adults (Susie gave a brief report) - June 26, 2010 is the Schools Out event at Cedar Glen - Susie will provide support to the group during the fall when Michael Shewburg is on sabbatical - membership challenges - fall leaders workshop

Intercultural and Diverse Communities in Ministry - tried meeting for an hour prior to the presbytery meeting but this didn’t work well they are re-thinking their meeting schedule - attendance is a problem - focused on intercultural education - looking at hold an intercultural dinner (pot luck) in October and inviting outside the presbytery - 5 women from Ghana Calvary Methodist United Church and 10 women from Uganda Martyrs Mission attended the Sounding the Bamboo event – it was suggested that these people be invited to present to the presbytery their experience - Considering doing a survey to determine our intercultural diversity

Pastoral Oversight • Triennial visit process • Training volunteers to do visits • Looking at viability model from Northern Waters

Community Ministry Commission • All commissions should be part of Coordinating Council • This commission is challenged with being employers – how should we relate to Pastoral Relations? • Community Ministries Sunday – should it be spring or fall? • Community ministries need to be owned by congregations in the presbytery as they are part of our unique identity.

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To go to Coordinating Council - Engagement, Program and Leadership Circle to present program at presbytery meetings - Mission Strategy - Concern for the lack of membership - United Church 101- workshop for presbyters and pastoral charges – basic practices / policies of the United Church of Canada - Animation & follow up - poverty proposal - Sound the Bamboo - Racialized Youth event

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THE UNITED CHURCH OF CANADA * SOUTH WEST PRESBYTERY

PASTORAL RELATIONS COMMISSION JOINT MEETING WITH THE SOUTH WEST PASTORAL OVERSIGHT COMMITTEE June 22, 2010 - 2:10 p.m. Following lunch together the two groups met at Windermere United Church

Present: Rev. Connie denBok, Rev. Bob Raymont, Gail Hamblin, Sue Cowan DLM, Bob Bingham, Robin Pilkey, Lilla Gilbart, Rev. Carol Gierek, John Hamilton, Rev. Deanna Wilson, Rev. Kate Young, Rev. Shawn Lucas, Rev. John Kim

Regrets: Rev. Ken MacDonald (staff), Rev. Ian Manson, Gordon Conquergood

Guest: Rev. David Bruce (Living Waters Presbytery)

The chair Kate Young noted that quorum was present

A request was made to ensure that the Oversight Committee be included in the distribution of these minutes.

CORRESPONDING MEMBERS - GUESTS and VISITORS: MOTION by Bob Raymont / Robin Pilkey that the Pastoral Relations Commission of South West Presbytery make all guests and visitors corresponding members to today’s meeting. CARRIED

AGENDA MOTION by Bob Raymont / Robin Pilkey that the agenda of today’s meeting June 22, 2010 of the South West Presbytery Pastoral Relations Commission be adopted as amended. CARRIED

MINUTES MOTION by Robin Pilkey / Gail Hamblin that the South West Presbytery Pastoral Relations Commission accept the minutes of the May 18, 2010 meeting as circulated. CARRIED

BILLS FOR PAYMENT MOTION by Robin Pilkey / Bob Raymont that the South West Presbytery Pastoral Relations Commission agree to pay for today’s lunch out of the Pastoral Relations budget. CARRIED

CORRESPONDENCE APPENDIX A MOTION by John Hamilton / Bob Bingham

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that the South West Presbytery Pastoral Relations Commission accept the list of correspondence received and sent from May 19 to June 21, 2010). The Commission had received no list of correspondence. MOTION DEFERRED

OMNIBUS MOTION

MOTION by John Hamilton / Gail Hamblin

RECORD OF APPOINTMENT AND TRANSFER – DON BELL that the South West Presbytery Pastoral Relations Commission accede to the request of Martin Grove United Church and appoint Rev. Don Bell , Retired Supply, from September 1, 2010 to August 31, 2011, part-time at 20 hours per week, with the following terms for category F: Salary $25,000 per annum, housing allowance $12,000 per annum, basic telephone $250 per annum, financial support for study $625 per annum, travel at $.41 per km, and all other terms according to The Manual and,

that the South West Presbytery Pastoral Relations Commission request a transfer for Rev. Don Bell currently in Living Waters Presbytery, to South West Presbytery both in Toronto Conference effective September 1, 2010.

RECORD OF APPOINTMENT – SUNG-CHUL CHOI that the South West Presbytery Pastoral Relations Commission accede to the request of Immanuel Toronto Korean United Church and appoint Rev. Sung-Chul Choi, Ordained Minister, from July 1, 2010 to June 30, 2011, full-time at 40 hours per week, with the following terms for category F: Salary $39,401 per annum, housing allowance $23,680 per annum, basic telephone $600 per annum, financial support for study $1,250 per annum, and all other terms according to The Manual.

RECORD OF APPOINTMENT AND TRANSFER – RON COUGHLIN that the South West Presbytery Pastoral Relations Commission receive for information the appointment of Rev. Ronald Coughlin, Retired Supply to Cedar Park United Church, Montreal Presbytery, Montreal and Ottawa Conference from September 1, 2010 to August 31, 2011, full-time at 40 hours per week, with the following terms for category F: Salary $48,000 per annum, housing allowance $21,600 per annum, financial support for study $1,250 per annum, other $2,500 per annum, and all other terms according to The Manual and,

that the South West Presbytery Pastoral Relations Commission transfer Rev. Ronald Coughlin from South West Presbytery, Toronto Conference to Montreal Presbytery, Montreal and Ottawa Conference effective September 1, 2010.

RECORD OF APPOINTMENT – SUSAN COWAN that the South West Presbytery Pastoral Relations Commission accede to the request of Emmanuel United Church and appoint Susan Cowan, Designated Lay Minister – Recognized, from July 1, 2010 to June 30, 2013, full-time at 40 hours per week, with the following terms for category B: Salary $32,528 per annum, housing

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allowance $19,800 per annum, basic telephone, mileage $.41 per km, financial support for study $1,250 per annum, and all other terms according to The Manual.

RECORD OF APPOINTMENT AND TRANSFER – ANDREW HYDE that the South West Presbytery Pastoral Relations Commission accede to the request of Norval United Church and appoint Andrew Hyde, Designated Lay Minister - Recognized, from July 1, 2010 to June 30, 2011, full-time at 40 hours per week, with the following terms for category D: Salary $35,330 per annum, housing allowance $19,500 per annum, basic telephone $600, financial support for study $1,500 per annum, and all other terms according to The Manual and,

that the South West Presbytery Pastoral Relations Commission request a transfer for Andrew Hyde currently in Ottawa Presbytery, Montreal and Ottawa Presbytery to South West Presbytery, Toronto Conference effective July 1, 2010.

CHANGE IN PASTORAL RELATIONS – JONG BOK KIM that the South West Presbytery Pastoral Relations Commission accede to the request of Rev. Jong Bok Kim’s for a change in pastoral relations effective August 31, 2010.

CHANGE IN PASTORAL RELATIONS –CAROL GIEREK that the South West Presbytery Pastoral Relations Commission accede to the request of Rev. Dr. Carol Gierek for a change in pastoral relations effective August 31, 2010.

CHANGE IN PASTORAL RELATIONS – JOHN KIM that the South West Presbytery Pastoral Relations Commission accede to the request of Rev. John Kim for a change in pastoral relations effective August 31, 2010.

VOLUNTARY ASSOCIATE MINISTER – LEIGH OLSON that the South West Presbytery Pastoral Relations Commission appoint Rev. Leigh Olson of the Order of Ministry as a Voluntary Associate Minister at Westway United Church effective July 1, 2010.

RETAINED ON ROLL – LINDA PENNOCK that the South West Presbytery Pastoral Relations Commission approve Linda Pennock, Diaconal Minister, to be Retained on the Roll of South West Presbytery on Long Term Disability for the time, July 1, 2010 to September 30, 2010, and

that Linda Pennock be Retained on the Roll of South West Presbytery as retired effective October 1, 2010.

RECORD OF APPOINTMENT AND TRANSFER – GARY REDCLIFFE that the South West Presbytery Pastoral Relations Commission accede to the request of Humbercrest United Church and appoint Rev. Gary Redcliffe, Retired Supply, from June 1, 2010 to May 31, 2011, full-time at 40 hours per week, with the following terms for category F: Salary $44,363 per annum, housing allowance

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$21,176 per annum, financial support for study $1,650 per annum, and all other terms according to The Manual and,

that the South West Presbytery Pastoral Relations Commission request a transfer for Rev. Gary Redcliffe currently in Toronto Southeast Presbytery, to South West Presbytery both in Toronto Conference effective June 1, 2010.

RECORD OF APPOINTMENT – MARGARET ROBERTS that the South West Presbytery Pastoral Relations Commission accede to the request of Home-Huttonville Pastoral Charge and appoint Margaret Roberts Ordained Supply Non-United, from July 1, 2010 to June 30, 2011, part-time at 30 hours per week, with the following terms for category F: Salary $29,551 per annum, housing allowance $14,400 per annum, basic telephone $480 per annual financial support for study $937 per annum, mileage at $.41 per km and all other terms according to The Manual.

SABBATICAL LEAVE - REV. SHAWN LUCAS that the South West Presbytery Pastoral Relations Commission receive for information the fact that Reverend Shawn Lucas, Parkdale United Church will be on sabbatical effective January 1, 2011 - March 31, 2011.

RECORD OF APPOINTMENT AND TRANSFER – CHARLES SWAN that the South West Presbytery Pastoral Relations Commission accede to the request of Martin Grove United Church and appoint Rev. Charles Swan, Retired Supply, from September 1, 2010 to August 31, 2011, part-time at 20 hours per week, with the following terms for category F: Salary $25,000 per annum, housing allowance $12,000 per annum, basic telephone $250, financial support for study $625 per annum, travel at $.41 per km, and all other terms according to The Manual and,

that the South West Presbytery Pastoral Relations Commission request a transfer for Rev. Charles Swan currently in Toronto Southeast Presbytery, to South West Presbytery both in Toronto Conference effective September 1, 2010.

RECORD OF APPOINTMENT – VIVIAN YARWOOD that the South West Presbytery Pastoral Relations Commission accede to the request of Forest Grove United Church and appoint Rev. Vivian Yarwood, Retired Supply, from July 1, 2010 to June 30, 2011, part-time at 10 hours per week, with the following terms for category F: Salary $9,852 per annum, housing allowance $5,652 per annum, financial support for study $325 per annum, and all other terms according to The Manual. OMNIBUS CARRIED Rev. John Kim and Sue Cowan abstained

MATTERS ARISING FROM THE MINUTES Kate Young reported that the letters regarding a 333 review have been sent to the members of Toronto Japanese United Church. There was concern expressed that this communication was not conducted in Japanese. Kate will follow this up.

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There were several comments about Maki Fushi’s visit from the national office on ethnic ministries. There was concern expressed that information presented did not recognize the unique qualities of South West Presbytery. There was no one who found her presentation particularly helpful to our situation and the work load we carry with regards to these congregations.

Reflecting the policy of the Human Resources Department of the General Council Offices and in conversation with the chairperson Kate Young, with Allan Hall and Joseph Ramsey who said that re-appointments of ministry personnel whose pastoral charges are not on ADP is not recommended but is permissible the following three motions were made by the Commission.

RECORD OF APPOINTMENT - CHERYL LEONARD MOTION by Bob Bingham / Gail Hamblin that the South West Presbytery Pastoral Relations Commission accede to the request of Kingsway-Lambton United Church, and appoint Cheryl Leonard, Designated Lay Minister, from July 1, 2010 to October 31, 2010, part-time at 30 hours per week, with the following terms for Category F: Salary $27,250.00 per annum, housing allowance $19,700 per annum, financial support for books and study 300.00 per annum and all other terms according to The Manual. CARRIED

RECORD OF APPOINTMENT-DAVID WINSOR MOTION by Bob Bingham / Gail Hamblin that the South West Presbytery Pastoral Relations Commission accede to the request of Kingsway-Lambton United Church and appoint, Reverend Dr. David Winsor, Retired Supply, from July 1, 2010 to June 30, 2011, part-time at 15 hours per week, with the following terms for Category F: Salary $16,450.00 per annum, Housing Allowance $9,850 per annum, Financial Support for Study and Books $450.00 per annum and all other terms of The Manual. CARRIED

SABBATICAL LEAVE – MICHAEL SHEWBURG MOTION by Bob Bingham / Gail Hamblin that pending receipt of an Appointment Form the South West Presbytery Pastoral Relations Commission receive for information the fact that Michael Shewburg – Designated Lay Minister at Islington United Church will be on sabbatical effective September 5, 2010 to November 28, 2010. CARRIED

RECORD OF NEEDS ASSESSMENT - ST. PAUL’S UNITED CHURCH (LONG BRANCH) MOTION by John Hamilton / Robin Pilkey that the South West Presbytery Pastoral Relations Commission accede to the request of St. Paul’s United Church (Long Branch) and approve the recommendations of the Joint Needs Assessment and accede to the request to declare a vacancy for a part-time minister at 20 hours per week. DEFEATED

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MOTION by Bob Bingham / Gail Hamblin that before the South West Presbytery Pastoral Relations Commission can approve the recommendations from the Needs Assessment of St. Paul’s Long Branch, that an Oversight Visit be conducted. CARRIED

RECORD OF NEEDS ASSESSMENT - TAIWANESE UNITED CHURCH MOTION by John Kim / Sue Cowan that the South West Presbytery Pastoral Relations Commission accede to the request of the Taiwanese United Church and accept the revised recommendations of their Joint Needs Assessment and,

that a Joint Search Committee be formed with the Reverend Allan Baker continuing to oversee this process.

CARRIED

JOINT NEEDS ASSESSMENT / VACANCY - IMMANUEL KOREAN UNITED CHURCH MOTION by John Kim / John Hamilton that the South West Presbytery Pastoral Relations Commission accede to the request of Immanuel Korean United Church and accept the recommendations of their Joint Needs Assessment; and declare a vacancy for a full-time ministry personnel effective June 23, 2010 and,

that Rev. John Kim will continue in the role of Presbytery representative until the process is complete. CARRIED

REQUEST FOR NEEDS ASSESSMENT - EMMANUEL HOWARD PARK UNITED CHURCH MOTION by Robin Pilkey / John Hamilton that the South West Presbytery Pastoral Relations Commission accede to the request of Emmanuel Howard Park United Church and begin a Joint Needs Assessment. CARRIED

REQUEST FOR NEEDS ASSESSMENT - WILLOWDALE UNITED CHURCH MOTION by Robin Pilkey / Gail Hamblin that the South West Presbytery Pastoral Relations Commission accede to the request of Willowdale United Church and begin a Joint Needs Assessment. CARRIED

CONGREGATIONAL UPDATES

. Asbury and West United Church – awaiting appointment form . Beverly Hills United Church - interviewing for Supply . Davenport-Perth United Church –At the last Coordinating Council meeting there was much discussion about the role of the Intentional Interim Minister. The Pastoral

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Relations Commission affirmed the work that the Reverend John Perigoe was doing under very stressful circumstances. . Emmanuel Howard Park United Church – Rev. Shawn Lucas reported that Emmanuel Howard Park has conducted a review of their options with regard to their building. A recommendation will be made to the congregation to attempt to rent space to pay for the renovations, which are estimated to be at $250,000.00. . Kingsway Lambton United Church – Joint Search Committee in process. . Ghana Calvary - we need to begin a Joint Needs Assessment . Humbercrest United Church – Joint Search Committee in process . Humbervale United Church – Call in process . HumberValley United Church – Joint Search Committee in process . Immanuel Korean United Church – Approval of Needs Assessment . Martin GroveUnited Church- Joint Needs Assessment in process . Onnuri Korean United Church – David Bruce reported on this congregation. It was agreed that Rev. David Bruce of Living Waters Presbytery would continue to be the Pastoral Charge supervisor of this congregation and that he would also be our Presbytery representative as they begin a Joint Needs Assessment. David was thanked for his humorous reports and his many hours of work dedicated to this congregation. . Runnymede United Church – Joint Needs Assessment to begin . St. Paul’s (Brampton) - Joint Needs Assessment in process. Interviewing for supply. . Toronto Japanese United Church – 333 Review being held in September . Meadowvale Korean United Church - awaiting appointment form. Supervisors report received.

OTHER BUSINESS

As Rev. John Kim is leaving our presbytery he thanked the commission for the collegiately expressed.

DISTRIBUTION OF MOTIONS TO COMMISSION MOTION by Gail Hamblin / John Hamilton that the South West Presbytery Pastoral Relations Commission ask the Presbytery administrative secretary to forward all motions to our Commission one week prior to our meetings. CARRIED

DISTRIBUTION OF MOTIONS TO PRESBYTERY MOTION by Bob Bingham / Deanna Wilson that the South West Presbytery Pastoral Relations Commission ask the Presbytery administrative secretary to send out our motions to the Court of the South West Presbytery following our meetings. CARRIED

APPOINTMENT OF PASTORAL CHARGE SUPERVISOR – ONNURI KOREAN UNITED CHURCH MOTION by Bob Raymont / John Hamilton

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that the South West Presbytery Pastoral Relations Commission appoint the Reverend David Bruce from Living Waters Presbytery pastoral charge supervisor for Onnuri Korean United Church. CARRIED

JOINT NEEDS ASSESSMENT – ONNURI KOREAN UNITED CHURCH MOTION by Bob Raymont / John Hamilton that the South West Presbytery Pastoral Relations Commission accede to the request of the Onnuri Korean congregation and accept the recommendations of the Joint Needs Assessment to appoint a full time Korean speaking minister at Onnuri Korean and,

that the Reverend David Bruce be the presbytery representative. CARRIED

INTO COMMITTEE OF THE WHOLE MOTION by Bob Bingham / John Hamilton that the South West Presbytery Pastoral Relations Commission move into a committee of the whole. CARRIED OUT OF COMMITTEE OF THE WHOLE MOTION by Bob Bingham / John Hamilton that the South West Presbytery Pastoral Relations Commission move out of the committee of the whole. CARRIED

NEXT MEETING Tuesday, August 17, 2010 at 1:00 p.m. at Humber Valley United Church.

ADJOURNMENT John Hamilton moved the meeting be terminated at 4:25 p.m.

Kate Young Shawn Lucas Chairperson Secretary