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Ordinary Council Meeting 24 June 2019 Ccl19/101

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Ordinary Council Meeting 24 June 2019 Ccl19/101 ORDINARY COUNCIL MEETING 24 JUNE 2019 CCL19/101 REPORT: 2019/2020 Delivery Program, Operation Plan, Council Budget and Associated Documents AUTHOR: Chief Executive Officer REPORT DATE: 13 June 2019 TRIM REFERENCE: ID19/646 EXECUTIVE SUMMARY Council at its Ordinary Meeting on 29 April 2019 considered two (2) reports relating to the draft 2019/2020 Delivery Program and Operational Plan and the draft 2019/2020 Budget and Fees/Charges. Council, in consideration of both reports, resolved to place the draft 2019/2020 Delivery Program and Operational Plan, including the draft Long Term Financial Plan on public display, accompanied by Council’s four (4) year budget summaries, Statement of Revenue Policy, Council’s 2019/2020 Financial Year Fees and Charges and the 2019/2020 Macquarie Regional Library Budget. Council’s draft 2019/2020 Delivery Program and Operational Plan, Long Term Financial Plan, including Council’s budget and associated documents were placed on public display from Friday 3 May 2019 to Friday 31 May 2019. A total of 81 written submissions were received, by Council during the public exhibition process, representing a significant level of engagement across the communities of the Local Government Area. A copy of the public submissions provided to Council during the public exhibition period are included here in Appendix 1. The purpose of this report is to provide an analysis of the submissions received during the public exhibition and consultation processes and to seek Council’s adoption of the 2019/2020 Delivery Program and Operational Plan, Long Term Financial Plan, 2019/2020 Budget, 2019/2020 Financial Year Fees and Charges and other associated documents. This report also recommends that Council’s 2019/2020 Delivery Program and Operational Plan commence on 1 July 2019 in addition to Council’s Budget, Fees and Charges and associated documents. FINANCIAL IMPLICATIONS Financial implications arising from preparation of the new 2019/2020 Delivery Program and Operational Plan have been considered by Council in the preparation of the 2019/2020 Budget package. DUBBO REGIONAL COUNCIL Page 1 ORDINARY COUNCIL MEETING 24 JUNE 2019 CCL19/101 POLICY IMPLICATIONS There are no policy implications arising from this report. RECOMMENDATION 1. That the 2019/2020 Delivery Program and Operational Plan as amended and included here in Appendix 2, be adopted by Council and commence operation on 1 July 2019. 2. That the Long-Term Financial Plan (Appendix 3) be adopted by Council. 3. That the 2019/2020 Financial Year Fees and Charges (as amended and included here in Appendix 4) be adopted by Council. 4. That the 2019/2020 Budget and Capital Expenditure (as amended and included here in Appendix 5) be adopted by Council. 5. That the 2019/2020 Annual Statement of Revenue Policy (Appendix 6) be adopted by Council. 6. That the 2019/2020 Macquarie Regional Library Budget (Appendix 7) be adopted by Council. 7. That a Discount Book of 10 tickets for pensioner, concession and senior card holders be included in Council’s fees and charges for 2019/2020 as follows: (a) Dubbo and Wellington Aquatic Leisure Centre $32.40; and (b) Geurie Aquatic Leisure Centre $22.50. 8. That in respect of the free admission of individuals with companion cards who accompany those being cared for into Aquatic Leisure Centres, Council adopt free admission into Aquatic Leisure Centres throughout the region. 9. That in respect of the fees and charges for ‘registered swimmers’ at the Wellington Aquatic Leisure Centre, that the fee is not proposed to be amended. However, it is recommended that the following provisions be amended so that swimming clubs are provided no less than five (5) lanes for their competition nights; and that all fees are placed in a restricted asset for the replacement of lane ropes, blocks, etc. 10. That in respect of fees and charges of lane hire charges at all three Aquatic Leisure Centres that the ‘Not for Profit-Paid Coach- per hour’ charge be adjusted to $8 per lane. These charges will be reviewed on a yearly basis with a view for the charges to be increased by 10% per annum. That all other lane hire users be charged as per the draft Revenue Policy. 11. That in respect of the fees and charges for the Dubbo Regional Sports Council – Affiliation Fee be adopted at the rate of $55.00 per club. 12. That in respect of fees and charges relating to the Western Plains Culture Centre as included in the Revenue Policy (Appendix 6) that they remain at the current 2018/2019 financial year level and a review of these fees and charges be undertaken by Council and a further report be provided to Council for consideration. 13. That in respect of the proposed re-opening of the Maryvale to Gulgong Railway line as included in submission 42, that this submission be provided to the NSW Department of Transport for their consideration. DUBBO REGIONAL COUNCIL Page 2 ORDINARY COUNCIL MEETING 24 JUNE 2019 CCL19/101 14. That in accordance with the requirements of Section 566(3) of the Local Government Act, 1993, that the interest charged on overdue rates and charges be at the rate of 7.5% per annum for the 2019/2020 financial year. 15. That Council’s draft Revenue Policy (Appendix 4) be suitably amended for the relevant for the relevant fee for the issuing of a Section 603 Certificate to be at $85 per certificate, as per the Office of Local Government. 16. That an advertisement be placed in local print media advising of Council’s adoption of the 2019/2020 Delivery Program and Operational Plan, Budget package and associated documents. 17. That those who made submissions be acknowledged and advised of Council’s determination in this matter. Michael McMahon Chief Executive Officer DUBBO REGIONAL COUNCIL Page 3 ORDINARY COUNCIL MEETING 24 JUNE 2019 CCL19/101 BACKGROUND Council at its Ordinary Meeting on 29 April 2019 considered two (2) reports relating to the draft 2019/2020 Delivery Program and Operational Plan and the draft 2019/2020 Budget and Fees/Charges. Council made the following resolution with respect to the draft Delivery Program and Operational Plan Year 2 2019/2020: “1. That the draft 2019/2020 Delivery Program and Operational Plan (Appendix 1) and draft Long Term Financial Plan (Appendix 2) be adopted by Council for the purposes of public exhibition. 2. That community and stakeholder engagement be undertaken in accordance with the Community Engagement Strategy included in this report. 3. That the draft Delivery Program and Operational Plan be placed on public exhibition for a period of not less than 28 days. 4. That following completion of the public exhibition process, a further report be presented to Council for consideration addressing the outcomes of the public exhibition period and any submissions received.” Council made the following resolution with respect to the draft 2019/2020 Budget and Fees/Charges: “1. That the 2019/2020 draft Budget (including Fees and Charges and Forward Budgets for 2020/2021, 2021/2022 and 2022/2023) be adopted and placed on public exhibition from Friday 3 May 2019 for 28 days. 2. That the 2019/2020 draft Macquarie Regional Library Budget be adopted and placed on public exhibition from Friday 3 May 2019 for 28 days in conjunction with Council’s planning documents. 3. That submissions and comments closing at 5.00 pm on Friday 31 May 2019 be invited in respect of the 2019/2020 draft Council Budget and the draft Macquarie Regional Library Budget. 4. That the various reports of the Directors in reference to the Budget be noted. 5. That the interest rate on overdue rates and charges be the maximum, as advised, by the Minister for Local Government for the 2019/2020 year. 6. That the pensioner rebates for both water and sewerage charges increase by 5% to $105.00 each from the 2019/2020 financial year.” The purpose of this report is to provide an analysis of the submissions received during the public exhibition and consultation processes and to seek Council’s adoption of the 2019/2020 Delivery Program and Operational Plan, Long Term Financial Plan, 2019/2020 Budget, 2019/2020 Financial Year Fees and Charges and other associated documents. This report also recommends that Council’s 2019/2020 Delivery Program and Operational Plan commence on 1 July 2019 in addition to Council’s Budget, Fees and Charges and associated documents. DUBBO REGIONAL COUNCIL Page 4 ORDINARY COUNCIL MEETING 24 JUNE 2019 CCL19/101 REPORT 1. Draft Delivery Program and Operational Plan Council’s adopted 2018/2019 Delivery Program and Operational Plan is nearing the end of its life. A new 2019/2020 Delivery Program and Operational Plan is required to be finalised and adopted by Council before 1 July 2019. The actions in the 2018/2019 Delivery Program and Operational Plan have been reviewed by Council’s Directors, Managers and have been subject to a workshop with Councillors. The draft 2019/2020 Delivery Program and Operational Plan has been prepared in a new format. This format is considered easier to understand, easier to read and more straight forward for the community. An example of the general layout of the Program is shown in Figure 1. Figure 1. Excerpt from 2019/2020 Delivery Program and Operational The overall design and features of this proposal includes a quick linkage to Year 3 of the Delivery Program and Operational Plan and linkages to the identifying strategy. The actions that were completed during the 2018/2019 Delivery Program and Operational Plan and that are considered to be no longer relevant have been removed. Ongoing actions have been carried over to the new draft 2019/2020 Delivery Program and Operational Plan.
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