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REGULAR COUNCIL with COMMITTEE of the WHOLE MEETING MONDAY, MARCH 20, 2017 Page REGULAR MEETING OF CITY COUNCIL WITH COMMITTEE OF THE WHOLE CITY HALL, 10105 12A STREET, DAWSON CREEK MONDAY, MARCH 20, 2017 AT 8:30 AM AGENDA Page 1. CALL MEETING TO ORDER 2. NEW/COUNCILLOR BUSINESS 3. MINUTES 5 - 13 3.1 Minutes of the Regular Meeting of Council (March 6, 2017) for adoption. 4. BUSINESS ARISING 5. CORRESPONDENCE 14 5.1 Letter from Matt Lindgren, Facilities Manager, School District No. 59 (February 24, 2017) re: Request for Confined Space Rescue Services Outside of the Fire Protection Area. 15 5.2 Letter from Gerry Slykhuis, Secretary Treasurer's Office, School District 59 (February 20, 2017) re: O'Brien School - Lease of Premises. 16 5.3 Letter from Connie Patterson, President, Dawson Creek Exhibition Association (March 3, 2017) re: Request for Rental Fee of Encana Event Centre Parking Lot to be Waived. 17 - 18 5.4 Email from Angie Allwood, A/District Manager - Peace District, Ministry of Transportation & Infrastructure (February 22, 2017) re: Request for Local Information to Display on a New Kiosk at the South Taylor Hill Chain Off Area . Page 1 of 228 REGULAR COUNCIL WITH COMMITTEE OF THE WHOLE MEETING MONDAY, MARCH 20, 2017 Page 19 - 20 5.5 Letter from Leonard Hiebert, Director, Electoral Area 'D', Peace River Regional District (March 7, 2017) re: Expansion of the Dawson Creek Rural Fire Protection Service Area. 21 5.6 Email from Ally Fleck, BC Healthy Living Alliance (March 9, 2017) re: Request for Support - Communities on the Move. 22 - 23 5.7 Letter from Dan Popowich, CEO, Commissionaires BC (March 1, 2017) re: Non- Core Policing & Bylaw Enforcement Services. 24 - 25 5.8 Letter from Shirley Bond, Minister of Jobs, Tourism and Skills Training and Minister Responsible for Labour and Greg Kyllo, Parliamentary Secretary, The BC Jobs Plan (March 13, 2017) re: Request to Assist with Information Distribution for Canada Starts Here: The BC Jobs Plan. 6. DELEGATIONS (9:00 A.M.) 26 6.1 Bonnie Lehmann, Canadian Cancer Society in attendance re: Canadian Cancer Society's Daffodil Month Proclamation. 27 6.2 Chelsea Mottishaw, Watershed Coordinator, City of Dawson Creek, Crystal Brown, Northern Health and Kit Fast, Dawson Creek Watershed Society in attendance re: World Water Day Proclamation. 28 6.3 Peter Nilsen, Energy Manager and Melanie Turcotte, Sustainability Clerk in attendance re: Earth Hour 2017 Proclamation. 29 6.4 Theresa Gladue, Gladys Ingram, Yuka Yamanda, Literacy Society, Friendship Centre in attendance re: International Day for Elimination of Racial Discrimination. 7. REPORTS 30 - 34 7.1 Report No. 17-040 from the Director of Infrastructure re: RFQ 2017-03 Raw Water Reservoir. 35 - 47 7.2 Report No. 17-042 from the Director of Infrastructure re: Tender 2017-04 Trucked Waste Receiving Facility. 48 - 121 7.3 Report No. 17-041 from the Director of Development Services re: Cost Implications of Proposed BC Transit Service Changes. Page 2 of 228 REGULAR COUNCIL WITH COMMITTEE OF THE WHOLE MEETING MONDAY, MARCH 20, 2017 Page 122 - 124 7.4 Report No. 17-028 from the Director of Corporate Administration re: Policy Update - Hiring of Management Personnel. 125 - 139 7.5 Report No. 17-045 from the Director of Corporate Administration re: Notice on Title for Building Code & City Bylaw Infractions 1137 - 105th Avenue. 8. BYLAWS 8.1 Northeast Inter-Community Business Licence Bylaw No. 4342 for consideration of adoption. 9. MAYOR'S BUSINESS 9.1 Mayor's Update(s): 1. South Peace Mountain Bike Association. 2. Legion Fundraiser. 3. George Dawson Inn Restaurant Opening. 4. Treaty 8 Chief's Meeting. 5. Child Care Meeting. 6. CBC TV Program Interview. 140 - 164 9.2 South Peace Health Services Society. 10. DIARY 10.1 Residential Development Committee - Follow-up (Rooming Houses, Parking, Business Licenses & Non-Conforming Uses). 11. CONSENT CALENDAR 165 - 178 11.1 Consent Calendar items to be received: 1. Tourism Advisory Committee Meeting Minutes. 12. STRATEGIC PRIORITIES CHART 179 - 180 12.1 Strategic Priorities Chart. 13. QUESTION AND ANSWER PERIOD 14. MEDIA QUESTION PERIOD Page 3 of 228 REGULAR COUNCIL WITH COMMITTEE OF THE WHOLE MEETING MONDAY, MARCH 20, 2017 Page 15. COMMITTEE OF THE WHOLE REPORTS 181 - 183 15.1 Report from the Staff Sergeant. 184 - 186 15.2 Report from the Fire Chief. 187 - 189 15.3 Report from the Director of Corporate Administration. 190 - 193 15.4 Report from the Chief Financial Officer. 194 - 202 15.5 Report from the Director of Infrastructure. 203 - 208 15.6 Report from the Director of Community Services. 209 - 214 15.7 Report from the Director of Development Services. 215 - 225 15.8 Quarterly Report from Tourism Dawson Creek. 226 - 228 15.9 Report from the Airport General Manager. 15.10 Verbal Report from Ryan MacIvor, General Manager, Spectra Venue Management. Page 4 of 228 ITEM 3.1 MINUTES OF THE REGULAR MEETING OF CITY COUNCIL City Hall, 10105 – 12A Street, Dawson Creek, BC on MONDAY, MARCH 6, 2017 COUNCIL PRESENT STAFF PRESENT Mayor Dale Bumstead- Chair Duncan Redfearn, Chief Administrative Officer Councillor Paul Gevatkoff Brenda Ginter, Director of Corporate Administration Councillor Terry McFadyen Shawn Dahlen, Director of Infrastructure Councillor Charlie Parslow Kevin Henderson, Director of Development Services Councillor Mark Rogers Kelsey Bates, Recording Secretary COUNCIL ABSENT Councillor Cheryl Shuman Councillor Shaely Wilbur 1. CALL TO ORDER Call to order The Chair called the meeting to order at 8:30 am. 2. NEW AND COUNCILLOR BUSINESS 2.1 Encroachment on PARSLOW/ROGERS, City Property That staff be directed to prepare a report on the implementation, cost and policy amendments relating to a proactive approach concerning encroachment by City property owners onto City parks. Councillor Parslow explained that the City’s current bylaw enforcement system is reactive as opposed to proactive, as seen with the Chamberlain Nature Park encroachments. As Council moves forward, these matters should be dealt with in a proactive way by ensuring that the Bylaw Department is checking the City parks for encroachments. Councillor Gevatkoff suggested that City staff should be constantly watchful on any City property. Bylaw staff should be directed not to wait for complaints but be constantly monitoring City property, which could go a long ways toward solving encroachment issues. GEVATKOFF/MCFADYEN, That the motion be amended by replacing “City Parks” with “all City owned property”. In response to the Mayor, Councillor Gevatkoff explained that the proposed City property monitoring would not be a zoning enforcement issue, but strictly encroachments on City land such as walkways and parks, and further noted that it is much harder to deal with encroachments once the construction is done. The Chair called the Question to the Amendment. CARRIED The Chair called the question to the Motion as amended. CARRIED Page 5 of 228 ITEM 3.1 Minutes of the Regular Meeting of City Council –March 6, 2017 Page 2 of 9 2.2 Purchasing Equity in ROGERS/MCFADYEN, City Facilities Whereas, the City has allowed others to purchase equity in City of Dawson Creek facilities, and Whereas, the City would like to further develop the proposed conference centre and other undeveloped areas to provide additional suites and conference centre rooms within the Encana Events Centre, and Whereas, the development of these areas could be a private public partnership, Therefore, be it resolved that staff provide a report regarding the pros and cons of Council allowing residents to purchase equity in the City of Dawson Creek facilities. In response to the Mayor, the Chief Administrative Officer advised that staff would have to review the recently renewed contract with Global Spectrum to see if this request would be possible. In response to Councillor Parslow, Councillor Rogers provided the Shell Water Reclaim Facility as an example of a private company buying equity in a City facility. The Chief Administrative Officer advised that Global Spectrum has previously indicated the conference centre would lose money. Councillor Parslow expressed his opposition on developing another unsustainable service. Councillor Rogers explained that Council had previously stated there should be more activity and use at the Encana Events Centre and that it would be the private sector purchasing the equity, not the public. The report is being requested to list the pros and cons of entering into these types of private partnerships in order to finish parts of the Centre. The Mayor noted that all these facilities are operated through lease agreements, which would have to be reviewed first, and that during budget review it may not be the best use of staff time. DEAFEATED OPPOSED: MAYOR BUMSTEAD, COUNCILLORS MCFADYEN, GEVATKOFF & PARSLOW The Chair continued with the regularly scheduled Agenda items at 9:00 am as the Delegation had not yet arrived. 2.3 Fees for the RV Sani ROGERS/GEVATKOFF, Dump That the City charge a fee to each user for the RV Sani Dump Station that is due to be completed in May of 2017. Councillor Rogers explained that Council invested a lot of money in the RV Sani dump and that the maintenance, water use and operating expenses should be offset by revenue. Page 6 of 228 ITEM 3.1 Minutes of the Regular Meeting of City Council –March 6, 2017 Page 3 of 9 Fees for the RV Sani Councillor Parslow noted that the suggestion to charge a user fee has been discussed Dump (continued) by the Mile 0 Park Society many times. It has been stated that coin boxes have been historically been targets of vandalism. He inquired as the whether the costs of repair and replacement generated by vandalism would be worth it. The Director of Infrastructure advised that $30,000 was received for the RV Sani dump through a grant application from Northern Development Initiative Trust.
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