Career Services Office | CLERKSHIPS

JUDICIAL CLERKSHIP HANDBOOK

2013 - 2014

TABLE OF CONTENTS

Overview of the Clerkship Program 2 Should I Seek a Clerkship? 3 Where Should I Apply to Clerk? 4 Type of Court 5 State Courts 5 Federal Courts 6 Federal District Court 7 Federal Appellate Court 7 Clerkships with Specialized Courts 8 Bankruptcy Courts 8 U.S. Magistrate Judges 8 U.S. Claims Court 9 U.S. Tax Court 9 Federal Circuit 9 U.S. Court of International Trade 9 U.S. Supreme Court 10 How Do I Apply for Clerkships? 11 Clerkship Application Materials 12 Cover Letter and Resume 13 Transcripts 14 Writing Sample 15 Letters of Recommendation 16 Envelopes and Labels 17 Step-by-Step Instructions 18 Clerkship Interviews, Offers and Acceptances 22

APPENDICES Appendix A: Timeline and Checklist Appendix B: USC Law School Graduates & Students with Clerkships Appendix C: USC Faculty Who Clerked Appendix D: California State Court Hiring Practices Appendix E: Optional Recommender Questionnaire Appendix F: Resources for Researching Judges and Courts Appendix G: Loan Repayment Assistance Program Appendix H: Supplemental Readings Appendix I: Sample Cover Letters Appendix J: Form of Address Appendix K: Mail-Merge Instructions

Table of Contents

OVERVIEW OF THE CLERKSHIP PROGRAM

A judicial clerkship can be a very rewarding work experience for a recent law graduate, and it is a great way to begin your legal career in almost any area of practice. The Law School and the Clerkship Committee strongly support our students’ efforts to apply for judicial clerkships through several means, including the following:

ASSIGNING YOU A CLERKSHIP ADVISOR If you participate in the Clerkship Program, we will assign a member of the Clerkship Committee or the Career Services Office to be your advisor throughout the application process. Your advisor can help you with many aspects of your clerkship applications, including the following:

 Deciding which courts to target  Formulating a list of judges to whom to apply  Selecting an appropriate writing sample  Identifying the best recommenders to approach.

WORKSHOPS, EMAILS AND WEBSITE TO HELP WALK YOU THROUGH THE PROCESS The Career Services Office, with the Clerkship Committee, will host workshops during your 2L Spring semester to explain the nuts and bolts of this logistics-intensive application process. In addition, the CSO will send frequent emails reminding you of upcoming deadlines and providing you with materials to help you prepare your applications. This handbook will serve as a handy reference for assembling your applications. Copies of the handbook, emails, and important instructional materials will be made available on the Judicial Clerkship Website. To access this site, log onto the portal, click on the Careers tab and select Judicial Clerkships from the Quick Links drop down menu. Check this site frequently during the summer for important updates.

UPCOMING WORKSHOPS

Tuesday, February 19, 2013: Nuts & Bolts of Clerkship Applications

PACKAGING AND MAILING YOUR FINAL APPLICATIONS The Career Services Office will help you assemble your final application materials by providing envelopes and scheduling stuffing sessions to package your materials in August prior to the Hiring Plan deadline. For more information about assembling your application materials, please see page 11 of this Handbook.

The Career Services Office will then send up to 100 clerkship applications for you. The Law School will both manage the logistics of sending these applications and absorb the postage costs.

HELPING YOU PREPARE FOR INTERVIEWS As you start receiving interviews with judges, we will help you prepare by presenting a workshop on clerkship interviewing and by coordinating mock interviews for you with Law School graduates who recently clerked. For more information about preparing for clerkship interviews, please see page 23 of this Handbook.

JUDICIAL CLERKSHIP LOAN REPAYMENT ASSISTANCE PROGRAM Law School graduates who are clerking can participate in LRAP to help them manage educational debt burdens during their clerkship. You can read more about participating in LRAP during a judicial clerkship in Appendix G.

Overview of the Clerkship Program

SHOULD I SEEK A CLERKSHIP?

A judicial clerkship is one of the best ways to transition from law school to practicing law, and it can be one of the most rewarding experiences of your legal career. The many benefits of clerking include the following:

 Clerkships are highly valued by firms and other employers. Many law firms pay a clerkship bonus plus salary and partnership credit of one year to encourage judicial clerkships. If you do not already have a job after graduation, a clerkship could help you secure one, whether at a private firm or in the public sector. If you already have a job, a clerkship could significantly increase your value to a law firm or other employer and earn you additional respect as you begin your career.

 Clerkships provide incomparable training to improve your writing, research, and analytical skills. The skills you learn as a clerk are readily transferable to almost any legal practice. Moreover, the intensive learning experience of a clerkship will build your confidence as a new lawyer.

 Clerkships offer behind-the-scenes exposure to the legal decision-making process. You will gain hands-on exposure to appellate or trial practice and insights into how judges make decisions which will assist you in any legal practice.

 Clerkships are great training for both litigators and transactional attorneys. Learning firsthand how judges reach decisions can equip you not just for litigation, but for a corporate or transactional practice as well. Corporate and transactional lawyers can learn how deals that end badly ultimately unfold in litigation. This can help transactional attorneys strategize and structure better deals for their clients.

 Clerkships give you responsibility and autonomy early in your career. As a clerk, you will work on actual cases and assist the judge in deciding important matters that help shape our legal system. Few, if any, jobs available to graduating students offer the kind of responsibility and autonomy a clerk has when participating in judicial decision-making in chambers.

 Clerkships provide a unique opportunity to help shape the law. Judges often discuss many important legal decisions with their clerks and assign their clerks the task of drafting opinions that will become published decisions. You have a chance to affect the outcome of serious legal disputes and draft decisions that shape our society’s legal framework.

 Clerks form lifelong mentoring relationships with their judge. Clerks often work in a close and collegial atmosphere with judges, developing relationships that last a lifetime and can help open a variety of doors for the former clerk. The relationships that clerks build with their fellow clerks are also invaluable.

 Clerkships help you assess other employment opportunities. Even if you already have a job after graduation, a clerkship gives you time to think about the direction you want your legal career to progress. A clerkship also affords you the opportunity to explore the legal markets of other parts of the country without having to settle there permanently.

If you have any questions, please contact Professor Hannah Garry, Chair of the USC Law Clerkship Committee, or Ronald Han in the CSO. In addition, the Clerkship Committee can try to connect you with law graduates who clerked to answer any questions you have and discuss the benefits of clerkships.

Should I Seek a Clerkship? 3

WHERE SHOULD I APPLY TO CLERK? As you decide where to apply for clerkships, you can consider a variety of factors, including the following:

 Type of court. Myriad courts offer clerkship opportunities, including state and federal courts, trial and appellate courts, and specialty federal courts. In addition, you can sometimes seek pro se clerk or staff attorney positions.1 You can read more about these types of courts in the rest of this Section.

 Geographic location. Consider where you would be willing to live for 1-2 years. You can increase your chances of obtaining a clerkship substantially by applying to more remote and less popular geographic locations. In addition, a clerkship can be a great way to briefly experience a part of the country where you would not otherwise live.

 Judge’s status. Consider whether you want to work for an active judge, a senior status judge, or a new appointee. Senior status judges often have smaller caseloads than active judges, and their clerks’ workload may be proportionally less than that of an active judge’s clerks. In addition, while active judges hire more clerks, senior status judges are often overlooked, so applying to senior status judges may increase your chances of securing a clerkship.

 Ideology. We do not advise that you greatly limit your list of judges based on judges’ ideological differences. Clerking for a judge with whom you may disagree can still be a rich learning experience and provide additional training in making arguments to someone with whom you disagree. Moreover, at the trial court level, most cases do not involve political issues but rather straightforward applications of legal principles. In addition, many judges prefer to hire clerks with political opinions that differ from their own to balance out their chambers. Finally, you may well have a greater impact working for a judge whose mind you might be able to change on occasion than a judge with whom you usually agree.

 Length of clerkship. While a clerkship typically lasts only one year, some judges require a two-year commitment. Think about whether you are willing to clerk for two years.

 Clerk’s role and interactions with judges. The tasks required of clerks vary widely from chambers to chambers. Some judges delegate opinion writing to clerks, while others write their own opinions. Some judges maintain a professional, impersonal relationship with their clerks, while others embrace their role as their clerks’ career mentor. Think about the kind of relationship you would like to have with a judge and keep that in mind as you research judges and read their profiles.

 Type of cases you will work on. Many judges handle criminal matters themselves, without involving their clerks. If you have an interest in criminal law, you may want to research which judges use their clerks on criminal matters.

1 Federal district courts with high-volume prisoner litigation often hire pro se law clerks to assist with prisoners’ civil cases, including habeas corpus petitions and civil rights violation actions under 42 U.S.C. §1983. Pro se clerks screen complaints and petitions for substance, analyze them on the merits, and draft recommendations and orders for the judges.

Each federal circuit court has a staff attorneys’ office that employs a number of lawyers as both term and permanent employees. For more information about pro se and staff attorney positions in California see Appendix D.

Where Should I Apply to Clerk? 4

TYPE OF COURT

Tip: All courts provide invaluable learning opportunities. Explore each type of court thoroughly before narrowing your search and consider applying to more than one type of court.

STATE COURTS

In some states, including California, litigators practice primarily in state court, so gaining exposure to state trial court via a clerkship can aid you in your future practice. Moreover, if you are interested in areas of common law or state constitutional law, state courts have primary jurisdiction over these subject areas and a state court clerkship can give you a rich education in them. Finally, clerking for a state supreme court will allow you to be involved in high-level judicial review that is uncommon in the federal system.

Keep in mind that application procedures vary from state to state and from court to court. For example:  Some chambers solicit individual applications. Others require you to apply to a chief judge or central officer for all positions available in that district or division.  Some states require clerks to take and pass the bar in that state.

In California state courts, most judges hire long-term research attorneys rather than annual clerks.

If you are interested in clerking for a state court:

1. Contact the particular courts for more information on how to apply.

2. Review the Vermont Law School Guide to State Judicial Clerkships (available in the CSO and on the Careers section of the Portal).

Where Should I Apply to Clerk? 5

FEDERAL COURTS

The federal court system offers clerkships in the following types of courts:

 U.S. District Courts  U.S. Courts of Appeals  U.S. specialty courts (e.g., International Court of Trade, Bankruptcy Court)  pro se clerk and staff attorney offices  U.S. Supreme Court

Federal courts possess exclusive jurisdiction over federal criminal cases. Federal courts often are also the only courts with jurisdiction to hear cases arising under various federal statutes. Finally, federal courts invariably hear cases where federal agencies or officers are defendants.

District court judges generally have two law clerks and Court of Appeals judges typically have three. Senior judges generally have one less clerk than active judges on the same bench.

Tip: Try not to limit yourself to just trial or appellate courts. Both types of court can provide invaluable learning experiences, and broadening your search will increase your chances of securing a clerkship.

Where Should I Apply to Clerk? 6

Federal District Court

WHAT YOU DO: Trial court clerkships provide broad exposure to litigation. Clerks generally play an integral role in all phases of trial practice and procedure. A clerk’s duties typically include:

 preparing bench memoranda  attending settlement conferences and trials  assisting the judge with pre-trial, trial, and post-trial motions  drafting opinions for publication.

Some federal district court clerkships involve a small amount of travel because some federal judges periodically sit “by designation” in jurisdictions other than their home bench. They may also provide brief exposure to the work of an appellate judge because some district court judges also sit by designation on a court of appeals.

WHAT YOU GAIN: If you want to litigate, you might prefer a trial court clerkship. It provides an unparalleled opportunity to witness the judicial decision-making process from the trial judge’s perspective, gain broad exposure to a variety of litigation strategies and advocacy skills, and learn what constitutes effective lawyering at the trial court level.

Appellate Court

WHAT YOU DO: An appellate clerkship is also a valuable and rewarding experience. Typically, in federal appellate courts, panels consisting of three judges hear cases. On occasion, when a federal circuit is divided, an en banc panel consisting of all or most active judges in the circuit may hear a case. Appellate clerks’ typical duties include the following:

 preparing bench memoranda  assisting the judge in preparing the written disposition of a case, often to be published in official and unofficial reporters  traveling with the judge to locations where the court sits for oral argument periods.

While these duties will not vary significantly by geographic region, the mix of cases filed in various circuits does. For example:

 District of Columbia Circuit: largely devoted to deciding appeals from administrative agency actions.  Fifth Circuit and Eleventh Circuit: many cases involving civil rights and capital punishment.  Second Circuit: prominent in securities law and commercial litigation.  Ninth Circuit: considered one of the most diverse courts of appeal.

WHAT YOU GAIN: As an appellate clerk, even if you will not be directly exposed to trial court practice and procedure, you will gain an invaluable view of how cases move from trial through the appellate process. You will benefit tremendously from the appellate courts’ studied approach to legal issues and significantly improve your legal writing and reasoning skills. By preparing bench memoranda and opinions on issues that span the full legal spectrum, you will become skilled at assessing complex factual situations and preparing well-reasoned resolutions of legal issues. You will regularly address theoretical aspects of law, which is especially valuable if you are contemplating law teaching. Finally, the opinions you help prepare will often address broader implications of legal issues and help shape developing law.

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Clerkships with Specialized Courts

Beyond the district or appellate court positions on which students initially focus, there are many other federal court clerkships available. These positions include clerkships with the following:

 Bankruptcy Courts (several in each circuit, located throughout the country)  Magistrate Judges  United States Claims Court (located in Washington, D.C.)  Tax Court (located in Washington D.C.)  U.S. Court of Appeals for the Federal Circuit (located in Washington, D.C.)  U.S. Court of International Trade.

1. Bankruptcy Courts

Every federal judicial district has a bankruptcy court, and each bankruptcy judge may hire one judicial clerk. Bankruptcy courts increasingly handle complex and interesting matters related to the ongoing operations of businesses seeking bankruptcy protections. Bankruptcy judges make important decisions relating to such seemingly unrelated issues as union-management disputes and the settlement of complex litigation claims. Because of the breadth of the issues that arise in bankruptcy court proceedings, a bankruptcy court clerkship can be of great interest and value, even if you do not anticipate that you will practice in this area. Finally, bankruptcy courts are hearing and motion intensive and provide great exposure to complex commercial litigation.

2. U.S. Magistrate Judges

Each federal district may appoint full- and part-time magistrate judges, who may each hire a judicial clerk. Many magistrate judges hire full-time research attorneys, so it is important to identify the magistrate judges who hire term clerks. If you have questions about how to do this, contact the CSO. The duties of a magistrate judge include the following:  administering oaths on criminal complaints  issuing search and arrest warrants  conducting preliminary hearings in criminal cases  trying persons accused of misdemeanors (with district court authorization)  conducting civil trials with the parties’ consent  reviewing state habeas corpus actions and Social Security Administration decisions.

Magistrates also serve as special masters in civil actions and assist district judges in the conduct of civil and criminal pretrial and discovery proceedings. Clerking for a magistrate may be a useful experience if you are interested in criminal law. Moreover, if you are interested in civil litigation, clerking for a magistrate can give you great hands-on training in the discovery process.

Where Should I Apply to Clerk? 8

3. U.S. Claims Court

The U.S. Court of Federal Claims is an Article I trial court on which judges sit for 15-year terms. The Court of Federal Claims has jurisdiction over claims made against the United States. About one-third of the cases involve various tax refund suits. The court’s jurisdiction also covers government contracts and inverse condemnation suits under the Fifth Amendment.

4. U.S. Tax Court

The U.S. Tax Court is an Article I court comprising 19 judges that tries and adjudicates controversies between taxpayers and the Commissioner of Internal Revenue arising out of IRS- determined tax deficiencies. The Court has an average of 20-25 clerk positions annually. This court also expresses a preference for individuals who have taken federal tax law courses and plan to pursue a career in this field. Refer to http://www.ustaxcourt.gov/lc_program.htm for more detailed information.

5. Federal Circuit

The Court of Appeals for the Federal Circuit’s docket includes the following sorts of appeals:

 appeals from district court cases involving patents from the Court of International Trade (an Article III court that hears cases regarding the value or classification of imports),  Court of Veterans’ Appeals (an Article I court that can hear cases anywhere in the country),  Patent and Trademark Office, and  some other Article I agencies.

6. U.S. Court of International Trade

The Court of International Trade resolves disputes within the international trade community arising out of international import transactions, and it interprets federal statutes affecting international trade. The parties that appear before the Court of International Trade include nations, individuals, foreign and domestic manufacturers, consumer groups, trade associations, labor unions, and concerned citizens.

Where Should I Apply to Clerk? 9

U.S. Supreme Court Clerkships

A Supreme Court clerkship is a rare but great honor and educational experience. Supreme Court clerks typically review petitions for writs of certiorari, prepare bench memoranda to prepare the justice for oral argument, assist in drafting opinions, and work on emergency stay applications to the Court, including those in capital cases.

Most Supreme Court clerks will have clerked for a federal appellate judge the year prior to clerking for the Supreme Court. While some appellate judges are recognized as “feeder” judges for the Supreme Court, you can apply for a Supreme Court clerkship even if you have not clerked for a feeder judge. Justices hire law clerks from a variety of law schools and geographical areas, and sometimes without prior clerkship experience. Occasionally clerks are hired from a law firm or other practice.

You can also apply to retired U.S. Supreme Court justices who each hire one clerk. While there are fewer of these positions, there are usually relatively fewer applicants for them. The work will vary from justice to justice: some retired justices occasionally sit as court of appeals judges, whereas others may concentrate on writing books or articles. In addition, some retired justices associate their clerks with the chambers of a sitting justice, with some justices treating the “extra” clerk as a full member of the chambers team. You should apply to retired justices when you apply to sitting justices, but be aware that they may make interviewing/hiring decisions later than many sitting justices.

If you decide to apply to Supreme Court justices for clerkships, the Law School can assist you by coordinating your faculty letters of recommendation and by putting you in touch with Law School graduates who clerked for the Supreme Court and/or went through the application and interview process. Please contact the CSO for more information.

Citizenship Requirements in the Judiciary

Please note that in general non-U.S. citizens cannot be paid to serve as law clerks, and can only volunteer. Lawful permanent residents who are pursuing citizenship are excepted. Please visit the following website for detailed information: http://www.uscourts.gov/Careers/CareerCitizenshipRequirements.aspx

Where Should I Apply to Clerk? 10

HOW DO I APPLY FOR A CLERKSHIP?

Some judges require paper applications in hard copy. You will compile these materials and the Career Services Office will mail them on your behalf. Other judges require applications through OSCAR, the Online System for Clerkship Application and Review. For your OSCAR applications, you will upload your application materials to the OSCAR system and complete online forms that enable you to send the documents you have uploaded to each individual judge.

This section of the Handbook describes the materials that will comprise your application. This section also sets forth the steps you will take to compile your paper applications so that the Law School can send them out and the steps for uploading your OSCAR applications so the Law School can upload your recommendations. The OSCAR system is in its eighth year of use and still undergoing several changes and improvements to make it easier for you to apply for clerkships. Once the system is finalized for this year, you will receive more information on how to use it from the Career Services Office.

Federal Clerkship Hiring Plan When applying to judges that hire according to the Federal Clerkship Hiring Plan, the Spring semester will be devoted to meeting with your advisors, seeking recommendation letters, researching judges and applying to off plan positions. The Summer should be spent researching judges and compiling the final list of on plan judges to whom you will apply. In June and July, you will finalize your cover letters, resume, and writing sample and begin creating applications on OSCAR. In July and August, you will copy, collate, and stuff or upload your final application documents. Please see Appendix A for a more detailed timeline and checklist.

Off-Plan An increasing number of federal judges are hiring well before the Federal Clerkship Hiring Plan. While there are no uniform dates for judges that do not follow the plan, you should prepare to finalize and submit your application materials as early as possible during the Spring semester. You should also inform your recommenders that you intend to apply Off-Plan and thus will need your recommendation letters early. Be sure to research the judges and courts you are interested in to determine whether they hire Off-Plan. For questions regarding Off-Plan applications, please speak with your Clerkship Advisor and the CSO.

MAJOR CLERKSHIP HIRING PLAN DEADLINES* February 18, 2013: Last day to submit Clerkship Interest Form to CSO March 15, 2013: Last day to initially meet with your Clerkship Advisor March 29, 2013: Last day to request all faculty recommendation letters May 17, 2013: Last day to submit final Judge List spreadsheets to CSO May 17, 2013: Last day to have faculty recommenders submit letters to CSO July 12, 2013: Last day to request RAPs from Registrar July 19, 2013: Last day to secure all non-faculty recommendation letters July 29 - Aug. 1, 2013: Must attend a Stuffing Session with Career Services Office Aug. 9, 2013: Last day to designate all OSCAR recommenders Aug. 18, 2013: Last day to complete all OSCAR applications Aug. 19, 2013: First day judges may receive applications Sept. 3, 2013: First day judges may contact you to schedule interviews Sept. 9, 2013: First day judges may interview you and extend offers

* These dates apply only for applications being sent to judges following the Federal Clerkship Hiring Plan. Judge that do not follow the plan, or Off-Plan Judges, typically hire well in advance of these dates.

How Do I Apply for Clerkships? 11

CLERKSHIP APPLICATION MATERIALS

Cover Letter. A one-page letter stating  your name  law school  year of clerkship you seek  list of contents of your application Emphasize any writing experience, other unique qualifications, or unique connections to the judge (e.g., a geographic connection to the judge’s location). Explain your writing sample if necessary. Should be personally addressed to judges - NO FORM LETTERS! See page 12 for more details.

Resume. Tailor your standard resume for the clerkship application:  always include your GPA  emphasize academic achievement and scholarly work, including demonstrated research and writing ability  include a section on interests – they are good conversation starters for interviews See page 12 for more details.

Transcript. Judges require a law school transcript (RAP) and, in some cases, an undergraduate transcript.  Request Law School RAPs from the Registrar by July 12, 2013.  Request undergraduate transcripts far in advance to give your undergraduate school ample time to process your request

See page 13 for more details.

Writing Sample. A writing sample demonstrates that you can perform the key duty of a clerk: producing clear, well-written, thorough analyses of legal issues. Your writing sample should represent your best, independent work and should not be over-edited by others. See page 14 for more details.

Letters of Recommendation. Judges require 2-3 letters. At least one letter should come from a faculty member. Talk to your Clerkship Advisor about whom to ask for letters of recommendation. See page 15 for more details.

Envelopes and Labels. The Career Services Office will provide you with envelopes. You must create mailing labels addressed to each of your judges, affix them to the envelopes we provide, and stuff the proper, collated materials in each envelope. The Career Services Office will then send your applications. See page 16 for more details.

How Do I Apply for Clerkships? 12

COVER LETTER

The first page in each of your applications will be a one-page cover letter, personally addressed to each judge, introducing yourself and identifying the application materials you have enclosed.

Tip: Every judge has unique application requirements. Check both the Online System for Clerkship Application and Review (OSCAR) and Symplicity and follow each judge’s instructions.

While you can use standard form text, you MUST personalize the letters with the name and address of each judge. You can do this easily by using Microsoft Word’s mail merge function and the spreadsheet of judges you create (described later in this section). You can find mail merge instructions in Appendix K. The CSO will also provide you with a mail merge template with instructions as you get further along in the application process.

The first paragraph of your letter should include the following:  Your name  That you are a 3L student at the University of Southern California Law School  The term for which you seek a clerkship  The materials you have enclosed  Personal connection to the judge, if you have any  Geographic connections, if you have any  Any outstanding achievements, including Editor of Law Review, No. 1 in class, etc.

Where appropriate, you can personalize letters to specific judges by adding a brief second paragraph. This paragraph should highlight unique experiences or qualifications relevant to that judge’s typical docket, including relevant work experience or coursework. Please see Appendix I for sample cover letters.

RESUME

The next piece of your application is your resume. Be sure to go over your resume with your advisor, and have the Career Services Office review your resume. It should include the following:  Local address, phone number, and email address  If you are originally from an area to which you are applying, and you have a permanent address there, include it  Cumulative GPA and percentage cutoff  Most recent semester’s GPA, if appropriate (consult with your advisor).

You can also tailor your standard resume for clerkship applications. To do so, review your resume carefully and revise it to emphasize academic achievement and scholarly work. Your clerkship resume should highlight the following:  Strong academic record o Include High Honors and Honors grades, journal experience, moot court  Strong research and writing skills o Moot court o Note, dissertation, or other major paper o Emphasize the research and writing tasks in each of your job descriptions  Include an “Interests” section (great for interview icebreakers) o Talents, languages or athletic abilities o Hobbies o Political interests, if you know they do not conflict with those of the judge to whom you are applying

How Do I Apply for Clerkships? 13

TRANSCRIPTS

You must include a law school transcript (Record of Academic Performance, or RAP) with each application. You should request enough copies of your RAP to send one with each application. Request your RAP from the Registrar’s Office, in Room 104, no later than July 12, 2013. You may submit a RAP request through the Portal by clicking on “Registration Forms” link on the left side of your home Portal page and then on the “Request RAP” icon.

If you transferred from another law school, you will also need to submit a transcript from your previous law school in the application process. If your other law school charges for copies of your transcript, you may request 3 official copies. You can make Xerox copies for your paper applications and save the official transcripts for your interviews.

For your OSCAR applications, you will enter an unofficial grade sheet. The CSO will provide you with instructions later in the summer.

It is the policy of the Law School to publish only the cutoff for the top ten percent of each class and to not release individual ranking information to students or employers. The only exception to this rule is for clerkship applications if the clerkship advisor, in consultation with the CSO staff, deems it advantageous to the student. If it is determined that you should include your approximate percentage ranking on your applications, you will be required to sign an acknowledgement agreement and we will notify you of your approximate percentage ranking for clerkship purposes only. If it is determined that you should include your exact Law School class rank, we will notify you and ask your permission to request confidential “ranking letters” on your behalf from the Registrar. To ensure that ranking information remains confidential, the Registrar will give the ranking letters to the CSO staff, which will include them in your applications without sharing them with anyone, including you. For OSCAR, the CSO will provide you with further instructions later in the summer on how to ensure your ranking letter is part of your online applications.

Remember, every judge has individual application requirements. Some judges require you to include an undergraduate transcript. Request these transcripts from your undergraduate institution well in advance to be sure you get them in time to include in your applications. For OSCAR applications, you may have to create an electronic version of your undergraduate transcript.

How Do I Apply for Clerkships? 14

WRITING SAMPLE

Your writing sample should demonstrate that you can perform the work of a judicial clerk: produce clear, well-written, and thorough analyses of legal issues. Your writing sample should also reflect your best, independent work – you should not use a writing sample that reflects significant revision and input from professors, employers or others.

Writing samples should be approximately 10 pages in length. Possible writing samples include the following:

 Research memorandum or brief from your summer employment  An excerpt from a Journal or Law Review Note (before it has been heavily edited)  Paper written for a second-year class  Bench memorandum written during a judicial externship

Once you have selected your writing sample, review it several times to make sure there are no spelling, grammatical, formatting or typographical errors.

WRITING SAMPLE FAQ’s

Is it okay to use my memo from first-year Legal Research and Writing or something I wrote in my first summer? We do not recommend that you use a writing sample from your first year. By the time you apply for clerkships in your third year, you have learned a great deal and honed your research and writing skills significantly, so your first-year work will not accurately reflect your abilities.

Should I use my Note? A brief excerpt from your Note can be a good writing sample for appellate court judges, who may wish to see how well you wrestle with theoretical legal concepts. However, be aware that some judges prefer not to receive Notes that are heavily edited and no longer reflect solely your own work. You should use only an earlier version of your Note, and only if that earlier version is a solid writing sample. If your Note is published, you can also provide a copy of the published version in addition to your writing sample.

Should I use something I produced in a summer job? A memo or brief written during the course of summer employment can be a good writing sample, particularly for trial court judges. Trial court clerks must routinely apply legal principles to a set of facts. A memo from summer employment makes a good writing sample if it demonstrates your ability to do so. If you use a writing sample you produced during summer employment, be sure to obtain the permission of your employer and properly redact all identifying information.

How Do I Apply for Clerkships? 15

LETTERS OF RECOMMENDATION

Almost all judges require letters of recommendation. Judges vary in how many letters they require. We recommend that you have at least three letters of recommendation, with at least one, preferably two, of the letters coming from a law professor. You can also request recommendation letters from previous legal employers. Be sure to discuss who would be the best recommenders with your clerkship advisor.

Tip: If you plan to apply Off-Plan, you should notify your recommenders that you will need the recommendations as soon as possible to submit applications during the Spring semester.

Tip: The Law School staff and Career Services Office will print, stuff, and seal all of your FACULTY paper recommendation letters and upload all of your FACULTY OSCAR recommendations. However, non-faculty recommenders must prepare and seal their own letters and provide them to you before the Career Services Office deadline for collating, stuffing, and finalizing your applications for mailing. They must also upload their own letters to OSCAR in time for the release of your OSCAR applications. If you use any outside recommenders, you will have to plan in advance to get the letters from them on time. If you use adjunct professors, the Law School will prepare their letters, provided they are still teaching at the Law School.

The strongest recommendations are detailed, enthusiastic descriptions of your legal skills, personal strengths, abilities, and character. Recommendation letters should describe:  Your research and writing abilities  Your analytical skills  Your capacity for self-directed work  Your ability to work well with others.

Tip: You should request letters from faculty members who know you best, not necessarily those in whose courses you have done well. A detailed letter will carry more weight than one that simply restates your good grades, which a judge can already see on your transcript.

You can help your recommenders write a strong letter by staying in close contact with them and keeping them apprised of what you are doing. As soon as possible, you may also wish to provide your recommenders with some materials to assist them, including the following:  Updated resume  Transcript  Writing sample  A copy of any paper you’ve written for your recommender  One-page bullet point summary highlighting your accomplishments and experiences and any exchanges or interactions you have had with the professor or in their class  If you have served as a Research Assistant (RA), include a summary of your RA work along with a copy of your most important memo  Completed Recommender Questionnaire (see Appendix E).

To include the recommendation letters in your paper applications, you will attend a “stuffing session” with the Career Services Office between July 29th and August 1st. You will bring your collated application materials, including any sealed letters from outside recommenders. The Career Services Office will add your faculty recommendation letters at that time.

How Do I Apply for Clerkships? 16

ENVELOPES AND LABELS

You must prepare mailing labels for each judge, using the same mail merge tools you used to create your cover letters. The Law School will provide you with envelopes, and before or during your stuffing session, you should pick up the envelopes at the CSO, affix the mailing label on each envelope, and stuff that envelope with the application materials for that judge.

Judges have requested that each law school bundle and send all of the school’s applications to each particular judge in one package. After your stuffing session, the Career Services Office will bundle all students’ applications for each individual judge into one package to send to each judge. In addition, the Law School includes in each judge’s package some information about the Law School to help inform judges of the many qualities of USC Law School and our students that set us apart from our peer schools. YOU MUST ATTEND A STUFFING SESSION AND COMPLETE ALL OF YOUR APPLICATIONS. Otherwise, your applications may not be included in each judge’s single package, which will place you at a disadvantage.

How Do I Apply for Clerkships? 17

APPLYING FOR CLERKSHIPS: STEP-BY-STEP INSTRUCTIONS

The clerkship process consists of three major components:  Identifying recommenders and judges to whom you will apply  Compiling your application materials and your final list of judges  Stuffing your applications with the CSO (CSO will then process them for mailing) and completing your OSCAR applications online.

1. Meet with your Advisor (FEBRUARY - MARCH 2013) After you submit your Clerkship Interest Form, in February or March 2013 the Career Services Office will assign you a clerkship advisor. You should meet with your advisor as soon as possible (no later than March 15, 2013), and keep in touch with him or her throughout the clerkship process.

Your advisor can give you feedback on your resume, cover letter, and writing sample. You should also seek your advisor’s input in identifying faculty recommenders. Finally, your advisor may have some very valuable insights into creating the list of judges to whom you will apply.

To ensure that your advisor gives you the most informed and thorough guidance possible, you might wish to provide him or her with the following materials:

 Current resume  Cover letter draft  Writing sample  Law school transcript or unofficial list of grades  List of possible recommenders  Completed Recommendation Questionnaire (see Appendix E).

Finally, keep your advisor informed throughout the process and promptly notify him or her of any interviews and offers you receive.

2. Request Recommendation Letters (MARCH 2013)

No later than March 29, 2013, you must secure a commitment from the faculty members who will write your letters of recommendation. Once the faculty member writes the letter, a team of faculty assistants, working with the CSO, will do the following:  personalize and print the letter for every judge to whom you apply  get all of these letters signed  stuff these letters into envelopes and seal them  deliver them to the CSO to include in your final applications.

If you plan to ask outside recommenders for recommendation letters, ask them as soon as possible and follow up with them regularly. Keep in mind that the Law School will only print, sign and seal letters written by current faculty. The Law School will also print, sign and seal letters written by adjunct faculty, provided that they are still teaching at the Law School. All outside recommenders must personalize, print, sign, stuff, and seal their own letters and provide them to you before July 19, 2013.

How Do I Apply for Clerkships? 18

3. Research Judges and Compile a Judge List Spreadsheet (APRIL - MAY 2013)

Researching Judges

Selecting judges to whom you will apply is one of the most difficult steps in the clerkship process. Keep in mind that, unlike other legal jobs, you must accept the first offer for a clerkship that you receive. Therefore, you should apply only to judges whom you are certain you would like to work for if they make you an offer. Accordingly, good research is essential to identify judges to whom you will apply.

Tip: Unlike other legal jobs, if you receive a clerkship offer from a judge, you must take it. If you turn down an offer, you risk insulting the judge and alienating her colleagues on the bench. Turning down an offer may mean getting no clerkship at all. So, be certain that every judge on your list is a judge for whom you would be willing to work if offered a clerkship.

Start by considering the factors identified in “Section 2: Where Should I Clerk.” Do you want to clerk in the Southeastern United States? The Midwest? For a Federal District Court? For a Bankruptcy Court? Each of these factors can narrow down the list of possible judges.

Once you have identified these basic parameters, you can start researching specific judges. Appendix F lists the many resources available in the Law Library to assist you with this research. At a minimum, be sure to consult the following resources:

Online System for Clerkship Application and Review (OSCAR)/Symplicity: online searchable database that provides judges’ hiring status and application requirements

Almanac of the Federal Judiciary: Extensive biographical information, including attorney comments

Judicial Profiles (Daily Journal): Detailed profiles of California state and federal court judges.

Creating Judge List

Once you have a list of judges, you will submit two spreadsheets to the CSO: one that includes the names, addresses, titles and other contact information for all judges to whom you will submit paper applications, and a second that includes the same information for all judges to whom you will apply through OSCAR. CSO and the faculty will use these spreadsheets to produce your personalized recommendation letters and other essential components of your application. Thus, it is paramount that you submit the spreadsheets to the CSO no later than May 17, 2013. To create these spreadsheets, do the following:

1. Use Symplicity to select judges and add them to a list. Then, convert the list to an Excel spreadsheet. 2. Save this spreadsheet as “{Your First Name} {Your Last Name} Paper Judges”. 3. Review your list and identify the judges who require applications through OSCAR. 4. Cut and paste the lines that include these OSCAR judges into a new spreadsheet. Save this new spreadsheet as “{Your First Name} {Your Last Name} OSCAR Judges”. 5. Email both of these spreadsheets to Ron Han at [email protected].

How Do I Apply for Clerkships? 19

4. Finalize Cover Letter, Resume and Writing Sample (MAY - JUNE 2013)

By the end of June, you should finalize and print your cover letters, resume and writing sample. Once they are final, you can also upload them to OSCAR, for use in your online applications.

 For your cover letters, you should do the following: o Personalize the letters using Microsoft Word’s Mail Merge tool with your Excel spreadsheet of judges’ names. (See Appendix K). o Verify the name and address on each individual letter. o Personalize the text of any cover letters where necessary (e.g., mention a geographic connection in all letters to judges in a particular city, or describe coursework that may be of particular interest to certain judges or certain courts). o For all OSCAR judges, upload their individual cover letters to your OSCAR documents/library, as described in the OSCAR User’s Guide. o For all non-OSCAR judges, print your cover letter on bond quality paper and sign it.

 For your resume, you should do the following: o Edit it to reflect your 2013 summer employment. o Take advantage of the CSO’s resume review service – send your resume directly to Ronald Han at [email protected] for review. o Upload your resume to your OSCAR documents/library (see OSCAR User’s Guide). o Print sufficient copies of your resume on the same paper as your cover letter to include in all of your paper applications.

 For your writing sample, you should do the following: o Select your final writing sample, with the input of your clerkship advisor. o If you plan to use a work product from previous employment: . confirm with the employer that you may use the product as a writing sample . redact or edit the writing sample according to your employer’s request. o Review the writing sample for typos, spelling, grammar, and formatting. Ask a friend or another fresh pair of eyes to review your writing sample as well. o If necessary, draft a brief cover memo explaining the subject of the writing sample, or any redactions, omissions or edits you have made. If appropriate, state that you have your former employer’s permission to use the writing sample. o Make sufficient copies of your writing sample on regular copy paper.

How Do I Apply for Clerkships? 20

5. Request and Pick Up RAPs (July 12, 2013) No later than July 12, 2013, request sufficient copies of your RAP from the Registrar to include in all of your paper applications. Keep in mind that the Registrar is very busy during the summer with registration and the upcoming start of classes. Request your RAPs well in advance to ensure that you receive them on time. If you miss the July 12th deadline, your applications may not be processed in time to be bundled with the other applications.

If any of your judges require undergraduate transcripts, also request those copies as soon as possible. If any of your OSCAR Judges require undergraduate transcripts, you will need an electronic version of this transcript as well. Check with your undergraduate institution about its policy for other electronic versions of transcripts.

6. Designate your Recommenders on OSCAR (JULY - AUGUST 2013) PLEASE NOTE: OSCAR may continue to change over the summer. By email, the CSO will keep you apprised of any changes and provide further instructions about how to use OSCAR.  You do not need to complete your OSCAR applications until August 18, 2013. However, you do have to start your OSCAR applications by August 9, 2013 in order to designate which recommendation letters you want to accompany each OSCAR application. You will receive further instructions about how to do so during the summer.  Once you have designated your recommenders on OSCAR, the CSO will upload electronic versions of your faculty recommendation letters.  Outside recommenders will be responsible for uploading their own recommendation letters. Be sure to inform any outside recommenders of this well in advance.

7. Collate and Assemble Applications (AUGUST 2013)

 Collate your application materials for each judge. Be mindful that different judges require different materials. As you collate, make sure you have the requested materials for each judge.  Use Word’s Mail Merge tool and your Paper Judge List spreadsheet to create mailing labels for each of your judges.  Pick up envelopes in advance from the CSO for all of your paper applications. You can then affix the mailing label to each envelope and stuff it with the materials for that judge.

Tip: To ensure that your applications go out on time, you MUST attend a stuffing session during July 29 - August 1, 2013. The CSO will spend the following week bundling all the applications for each judge, adding materials about the Law School to these packages, and preparing several hundred packages for sending. If you do not submit your materials on time to the CSO, you risk having your applications excluded from this process and going out later.

8. Attend Stuffing Session to Finalize Paper Applications (July 29 - August 1, 2013)  The CSO will contact you via email in July to schedule your 30-minute “stuffing session.” Stuffing sessions will take place before the fall semester. You should bring to your session the already collated application materials for each judge, including mailing labels.  At the stuffing session, the CSO will add your letters of recommendation and seal the envelopes.

9. Finalize OSCAR Applications Because the OSCAR system is very new and continues to undergo significant changes, the CSO will provide you ongoing instructions during the summer, by email.

How Do I Apply for Clerkships? 21

CLERKSHIP INTERVIEWS, OFFERS, AND ACCEPTANCES

INTERVIEWS

The interview is a crucial part of the clerkship application process. Typically, judges schedule interviews with candidates who they believe, based upon the application materials already submitted, are qualified to perform the work of a clerk. The interview is your opportunity to further impress upon the judge that you are intelligent, competent, and mature.

As a clerk, you will work very closely with the judge, your fellow clerks, and chambers staff. For the judge, the interview is the best means of determining whether you are a compatible “fit” for chambers. In addition to confirming that you possess the strong analytical, research, writing and communication skills to perform a clerk’s typical duties, the judge will be especially curious about your personal interests, sense of humor, work style, personality, ability to work independently and as part of a team, and time and project management skills.

The clerkship interview differs from other interviews in some significant ways:  Clerkship interviews place greater emphasis on personality “fit”  Judges may ask more personal questions (i.e., personal background, family background, interests) than the typical legal employer  Some judges make offers on the spot or very soon after the interview.

The Federal Law Clerk Hiring Plan (“the Plan”) specifies the dates on which federal judges can begin contacting you and scheduling interviews. The dates for 2013 are as follows:

2013 CRITICAL DATES FOR CLERKSHIP INTERVIEWS AND OFFERS

August 19, 2013 First day applications may be received by federal judges

September 3, 2013 First day judges may contact students to schedule interviews

September 9, 2013 First day judges may conduct interviews and make offers

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Scheduling the Interview

1. Timing the interview.

When you receive an invitation for an interview, respond promptly and schedule your interview. Keep in mind that some judges make clerkship offers on the spot or very soon after the interview. If you receive an interview invitation from a judge who is high on your list, you will want to interview as soon as possible so that the judge doesn’t make other offers before she even has a chance to interview you.

If, however, you are only secondarily interested in the judge, you may want to put off your interview slightly. You should enthusiastically accept the interview, but try to schedule it for a date in the less-near future. Of course, this entails some risk – if you don’t receive offers from your first-choice judges and you have delayed your second-choice judges’ interviews, they may make their clerkship offers before even meeting you.

2. Get information when you schedule the interview.

At the time you schedule the interview, ask who you will be meeting with – the judge, the judge’s current clerks, the judge’s assistant? Also ask how long the interview is expected to last and where you should park.

3. Notify your advisor and the CSO.

Notify your advisor and the CSO when you schedule any clerkship interviews. Your advisor and/or the CSO may have some valuable knowledge about your judge or contacts with the judge’s former clerks that could help you prepare for the interview.

Bootstrapping Additional Interviews

If you schedule an interview with a judge outside of Southern California, you can attempt to “bootstrap” or add interviews with other judges in the same location. To do this, call the chambers of other judges in that area to whom you have applied, explain that you will be in the area for an interview with another judge, and ask if the judge has had an opportunity to review your application materials and would like to meet with you when you are in town.

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Preparing for the Interview

1. Talk to people who know about the judge.

Judges vary in their approaches to interviews. The first thing you should do to prepare for an interview is learn everything you can about the particular judge’s approach. First, contact anyone who has clerked for the judge, including USC alumni/ae and former employers. Check Appendix B to see if any USC law graduates have clerked for the judge. Also contact any law faculty who may be familiar with the judge. Finally, notify the CSO of your interviews: the counselors in the CSO may be able to share other contacts who clerked for the judge, or valuable background information from USC law students who interviewed with the judge in prior years.

2. Research the judge and the court.

First, know the basic biographical information about the judge, including how to pronounce his or her name.

Second, conduct background research about the federal courts generally and the court or circuit on/in which the judge sits. See Appendix F for more resources on researching courts and judges.

Third, research the specific judge. This research should be a more thorough version of the research you conducted when you decided to apply to this judge. Specifically, you should make sure to read published opinions the judge has written.

3. Know yourself and your application materials.

Be prepared to discuss every experience listed on your resume: why you did it, what you learned from it, what you did and did not like about it, and how the experience will translate to your work as a clerk. Also be prepared to discuss your writing sample, including articulating the thesis and issues succinctly and defending your arguments.

4. Prepare for possible questions or topics of discussion.

Be aware of any current events – particularly news events with legal significance or an effect on the judiciary (e.g., recent Supreme Court appointments, major cases in the relevant circuit, etc.) – and be prepared to discuss them.

Also practice answering the typical questions the judges and clerks may ask you, and prepare questions for the judge and clerks. On the next two pages, you will find some typical questions to help you prepare.

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QUESTIONS A JUDGE OR CLERK MAY ASK YOU

 General questions about your personal history/resume.  Why this [level of] court?  Why me? What do you know about me?  Why do you want to clerk in this city?  Do you plan to return to practice in this region after your clerkship?  How would you describe yourself? What are your strengths/weaknesses?  Why do you think you=d be a good clerk? Why would I want to hire you?  What useful writing experience do you have? Do you like to write?  What are your career goals?  Where do you see yourself in [five, ten, twenty] years?  Where do you want to practice after the clerkship? What sort of practice?  Why did you go to law school?  What was your favorite class in law school? What did you think of [a specific class] or [a specific professor]?  Why did you go to USC? How do you like it? What do you like about it?  Why did you pick your particular note or dissertation topic?  What is your note or dissertation topic? Outline the argument for me. Defend it.  What are your outside interests? What do you like to do for fun?  To which judges have you applied?  What do you think of [hypothetical]?  What do you believe is the clerk=s role?  Do you prefer to work with others or independently?  Do you make decisions quickly or need time to research and reflect before coming to a conclusion?  How would you feel about clerking here for two years?  Can you be objective about the law?  If we disagree about an issue, can you draft an opinion consistent with my view rather than your own?  What recent decision of the Supreme Court [or this court] did you find most interesting?  What questions do you have?

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QUESTIONS YOU CAN ASK THE JUDGE

 What recent opinion that you wrote did you find most interesting?  What recent opinion that you wrote did you find most challenging?  What aspect of judging do you like most?  What is a typical day like?  Do clerks most often communicate with you in person or in writing?  Do you give speeches and write articles? If yes, do your clerks work on these tasks as well as their ordinary judicial clerk duties?  If the judge is chief judge or has senior status, how does this affect the caseload and other responsibilities?  What is the most important quality you look for in a clerk?

QUESTIONS YOU CAN ASK THE JUDGE’S CLERKS

 What recent opinion that you worked on did you find most interesting?  What recent opinion that you worked on did you find most challenging?  What aspect of clerking do you like most?  Is there anything about clerking you don’t like?  What is a typical day like?  What is the process by which a typical case is handled from start to finish?  Do you most often communicate with the judge in person or in writing?  Does the judge give speeches and write articles? Do you help the judge with these tasks?  Do you go to court whenever the judge does, or do you sometimes stay in chambers to work on other tasks?  Do you write bench memos?  Do you draft opinions? If yes, how extensively does the judge edit or rewrite?  Are there other clerks in the building? If yes, how much do you interact with them?  If the judge is chief judge or has senior status, how does this affect the caseload and other responsibilities?

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Conducting the Interview

1. Dress and behavior.

Be early for the interview. Dress as if you were appearing in court and err on the side of formality.

As you approach the courthouse, behave in a courteous and professional manner at all times. The person behind you in traffic or the person sharing the elevator ride with you could be the judge’s clerk, assistant, partner, or trusted colleague!

Stay “on” for the entire interview process, even if the person interviewing you is more casual. The judge’s clerks or chambers staff may approach you less formally than the judge, but they are still evaluating you. The clerks and staff are an integral part of the judge’s decision-making team, and the judge will likely value their input and opinions a great deal.

2. Materials to bring with you.

Bring an extra copy of your application materials, including your resume, RAP, writing sample, and list of references. Provide the judge with any updated information (e.g., your Note is now being published or your contact information has changed).

3. Content of the interview.

There is no standard format or uniformity to clerkship interviews. They can last anywhere from 15 minutes to over an hour, with a half-hour being common. Some judges meet with you first and then introduce you to their clerks, whereas other chambers have applicants meet with the clerks before the judge.

Tip: You must be prepared to accept the first offer you receive. If, after an interview, you determine that you cannot work for the judge, immediately contact the judge’s chambers and withdraw your name from consideration. Be prepared to offer a solid explanation about why you have changed your mind (e.g., you learned in the interview that the judge has his cat in chambers and you are allergic to cats, or because of a change in personal or family circumstances you have determined that you cannot live in the location where the judge sits).

In addition, some judges conduct very substantive interviews, whereas other judges are simply evaluating whether your personalities fit well together.

Judges will often ask you more personal questions than a typical legal employer, including questions about:  political affiliations  personal background  family business connections  interests, hobbies and activities.

More substantive discussions may include questions about the following:  Your thoughts about the judge’s opinions  Your writing sample  Current issues and controversial events.

4. Send a thank-you note to the judge after the interview. Send the judge a thank-you note after the interview. Because of the formality of judicial chambers, we advise that you do NOT send your thank-you note via email. Clerkship Interviews, Offers, and Acceptances

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OFFERS AND ACCEPTANCES

RECEIVING AND RESPONDING TO OFFERS

Generally, when applying for clerkships, you should be prepared to accept the first clerkship offer you receive. Some judges make offers during your interview or soon thereafter and expect you to accept on the spot. You can ask a judge for additional time (a day or two) to consider the offer. However, be aware that this may cause the judge to revoke the offer. If a judge does give you additional time to consider the offer, make every effort to respond within 24 hours.

It is very risky to deviate from the rule of immediately accepting the first clerkship offer you receive. The risks include losing the offer, alienating the judge and other members of the bench with whom the judge speaks, and potentially harming the reputation of the Law School.

If you receive an offer that you are reluctant to accept on the spot, consider the following approaches. In all cases, if a judge grants you additional time to consider a clerkship offer, immediately consult with your advisor, other faculty members, and/or the CSO to get feedback and advice about how to proceed.

“I just received an offer from a judge for a clerkship. Some other judges with whom I interviewed earlier asked me to notify them if I received an offer from someone else before accepting the offer. What should I do?”

First, respectfully thank the judge for the offer. Then politely inform the judge that other judges with whom you have interviewed asked you to notify them of any offers you received, and that you feel obligated to honor their requests before accepting an offer. Commit to responding to the judge within a short time period and honor that commitment.

“I just received an offer from a judge, but I would rather clerk for another judge with whom I interviewed, and I haven’t heard back from her yet. Can I delay accepting the offer I have to see if I receive another offer?”

Again, it is always safest to accept the first offer you receive. You can ask the judge who made you an offer for additional time to consider the offer, but this entails some risk: you may not only lose the offer, but also alienate the judge, other members of the bench with whom the judge may talk about you, and harm the reputation of the Law School. Accordingly, you must handle this situation with great care.

First, respectfully thank the judge for the offer. Ask if you may have additional time to consider the offer. If the judge grants you more time, still try to respond to the judge within 24 hours. During that time, you can call the other chambers in which you are interested, notify them of the offer you have received, and ask if the judge has made a decision. Again, remember that this approach can backfire: you could forfeit the offer you do have by alienating the judge who made the offer and anger the other judge you contact by pressuring her.

THINGS TO DO AFTER YOU ACCEPT AN OFFER

1. Immediately withdraw your applications in writing from all other chambers. 2. Notify your clerkship advisor and the CSO that you have accepted an offer. 3. Ask the judge and/or his or her current clerks if there is anything you should do to prepare for your clerkship. Questions might include the following:  Are there any courses I should take in preparation for my clerkship?  Should I take the bar exam before beginning my clerkship?  How should I prepare for living in the city where chambers are located? Clerkship Interviews, Offers, and Acceptances

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APPENDIX A: Timeline and Checklist

FEBRUARY 2013 FEBRUARY DEADLINES:  February 18, 2013: Submit your Clerkship Interest Form to CSO. S M T W Th F S  February 19, 2013: Attend Nuts & Bolts of Clerkship 1 2 Applciations

3 4 5 6 7 8 9 IN THE WORKS:  Approach potential non-faculty recommenders 10 11 12 13 14 15 16  Start researching judges (see Appendix F)

17 18 19 20 21 22 23

24 25 26 27 28

MARCH 2013 MARCH DEADLINES:  March 15, 2013: Meet with your Clerkship Advisor S M T W Th F S Give documents to Clerkship Advisor:  Optional Recommender Questionnaire (Appendix E) 1 2  Draft standard cover letter to judges  Resume 3 4 5 6 7 8 9  Transcript or a list of courses and grades  Writing sample (ID 1-2 possible writing samples) 10 11 12 13 14 15 16  List of possible recommenders  Tentative list of judges 17 18 19 20 21 22 23  March 29, 2013: Request all faculty recommendation letters and report list of faculty recommenders to CSO 24 25 26 27 28 29 30 IN THE WORKS: 31  Research judges  Ask summer employer for list of associates who clerked  Ask summer employer to provide an opportunity for you to develop strong writing sample early in summer  Begin finalizing your resume and cover letter and consider writing samples

APRIL 2013 APRIL DEADLINES: NONE S M T W Th F S 1 2 3 4 5 6 IN THE WORKS:  Continue researching judges and create Judge List on Symplicity 7 8 9 10 11 12 13  Confirm judges’ application requirements (OSCAR)  Create spreadsheets for OSCAR and non-OSCAR judges 14 15 16 17 18 19 20  Finalize resume and cover letters  Continue to work on writing sample  Follow up with faculty about recommendation letters 21 22 23 24 25 26 27 28 29 30 Appendix A

MAY 2013 MAY DEADLINES:  May 17, 2013: Submit final Judge List Spreadsheets to CSO S M T W Th F S  May 17, 2013: Last day to have faculty recommendations send to CSO 1 2 3 4

5 6 7 8 9 10 11 IN THE WORKS:  Follow up with faculty about recommendation letters 12 13 14 15 16 17 18  Finalize your cover letters, resume, and writing sample  Start collating paper applications 19 20 21 22 23 24 25  Learn how to use OSCAR system and review OSCAR User’s Guide 26 27 28 29 30 31

JUNE DEADLINES: JUNE 2013 NONE

S M T W Th F S 1 IN THE WORKS:  Upload cover letters, resumes, and writing samples to OSCAR 2 3 4 5 6 7 8  Begin creating applications on OSCAR

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30

JULY 2013 JULY DEADLINES:  July 12, 2013: Last day to request RAP sheets from Registrar S M T W Th F S  July 19, 2013: Last day to secure non-faculty recommendation 1 2 3 4 5 6 letters  July 29-August 1, 2013: Attend mandatory stuffing session at 7 8 9 10 11 12 13 CSO. Prior to your stuffing session you must: o Have finalized your all your application materials 14 15 16 17 18 19 20 (resume, cover letter, writing sample) o Picked up manila envelopes from the CSO Picked up any non-faculty recommendations 21 22 23 24 25 26 27 o o Picked up RAP sheets o Printed out mailing labels for all your applications 28 29 30 31 1 o Attend stuffing session with all your application materials collated and stuffed in envelopes – NO EXCEPTIONS!

Appendix A

AUGUST 2013 AUGUST DEADLINES:  August 1, 2013: Last stuffing session date S M T W Th F S  August 9, 2013: Designate all OSCAR recommenders 1 2 3  August 18, 2013: Last day to complete and finalize all OSCAR applications 4 5 6 7 8 9 10  August 19, 2013: First day judges may receive applications

11 12 13 14 15 16 17 IN THE WORKS:  Notify Ronald Han, Professor Garry and Clerkship Advisor of 18 19 20 21 22 23 24 interviews and offers  Fill out clerkship program feedback survey on Portal  Fill out clerkship interview survey(s) after each interview 25 26 27 28 29 30 31

SEPTEMBER 2013 SEPTEMBER DEADLINES:  September 3, 2013: First day judges may contact you to schedule S M T W Th F S interviews 1 2 4 5 6 7  September 9, 2013: First day judges may conduct interviews and 3 extend offers

8 9 10 11 12 13 14 IN THE WORKS:  Attend Clerkship Interviewing Workshop (date TBA) 15 16 17 18 19 20 21  Notify Ronald Han, Professor Garry and Clerkship Advisor of interviews and offers 22 23 24 25 26 27 28  Fill out clerkship program feedback survey on Portal  Fill out clerkship interview survey(s) after each interview 29 30

Appendix A

APPENDIX B: USC Law School Graduates & Students with Clerkships

UNITED STATES SUPREME COURT

Chief Justice Warren E. Burger (Deceased) David G. Boutte, ’73-‘74

Justice Thomas C. Clark (Deceased) Charles Henry Phillips, ’58-‘59

Justice William O. Douglas (Deceased) Michael J. Clutter, ’73-‘74 Janet Meik, ’72-‘73 Richard Jacobson, ’71-‘72 Lewis B. Merrifield, ’66-‘67

Chief Justice William Rehnquist (Deceased) Eric Claeys, ’95-‘96

Chief Justice Earl Warren (Deceased) Professor Scott Bice, ’68-‘69

Justice Byron White (Deceased) Robert W. Loewen, ’76-‘77

Appendix B

FIRST CIRCUIT

Maine, Massachusetts, New Hampshire, Puerto Rico, Rhode Island

U.S. Court of Appeals State Courts

FIRST CIRCUIT MASSACHUSETTS Hon. Juan Torruella Hon. Roderick L. Ireland (Supreme Jud. Michael A. Tomasulo, ’94-‘95 Ct.) Diana Dresser, ’00-‘01

Massachusetts Superior Courts (Western Region) Quesiyah Ali-Chavez, ’00-‘01

Appendix B

SECOND CIRCUIT

Connecticut, New York, Vermont

U.S. Court of Appeals

SECOND CIRCUIT Hon. Dennis Jacobs U.S. Court of International Trade Andrew Silverman, ’10-‘12 NEW YORK United States District Court Hon. Jane A. Restani Anna Chu, ’05-‘07 CONNECTICUT Hon. Alan H. Nevas (D. Conn.) Hon. Donald Pogue Ellen Nachtigall, ’92-‘93 Nataline Viray-Fung, ’10-‘12

NEW YORK Hon. Shirley Wohl Kram (S.D.N.Y.) Christopher Johnstone, ’04-‘-06

U.S. Bankruptcy Courts

NEW YORK Hon. Tina L. Brozman (S.D.N.Y.)(Deceased) Adam S. Hanski

Appendix B

THIRD CIRCUIT

Delaware, New Jersey, Pennsylvania

United States Court of Appeals Hon. Cynthia M. Rufe (E.D. Pa.) Brett McMahon, ’06-‘07 THIRD CIRCUIT Hon. Ruggero Aldisert Hon. Donald W. VanArtsdalen (E.D. Pa.) Kathleen Jones, ’12-‘13 LaVonda Reed, ’97-‘98 David Ciarlo, ’13-‘14 State Courts Hon. Theodore A. McKee Tina Sohaili, ’13-‘14 DELAWARE Christine Harding Hart, ’13-‘14 Chancellor William B. Chandler, III Jacqueline Bird, ’01-‘02 United States District Court Andrew Farthing, ’04-‘05

NEW JERSEY Chancellor William B. Chandler, III Hon. Anne E. Thompson and Vice Chancellor John W. Noble Gregory Hoffman, ’93-‘95 Terri Lilley, ’02-‘03

PENNSYLVANIA Vice Chancellor John W. Noble Hon. Thomas N. O’Neill, Jr. (E.D. Pa.) Paul Kroeger, ’03-‘04 Chad Atkins, ‘93-‘94 Vice Chancellor Donald F. Parsons, Jr. Tenlay Naliboff, ’04-‘05

Appendix B

FOURTH CIRCUIT

Maryland, North Carolina, South Carolina Virginia, West Virginia

United States District Court

MARYLAND Hon. John R. Hargrove (D. Maryland) (Deceased) LaVonda Reed, ’97-‘98

Appendix B

FIFTH CIRCUIT

Louisiana, Mississippi, Texas

U.S. Court of Appeals United States District Court

FIFTH CIRCUIT TEXAS Hon. Harold R. DeMoss, Jr. Hon. Micaela Alvarez (S.D. Tex.) Patrick Lee, ’99-‘00 Victor Elias, ’08-‘09 Victor Elias, ’09-‘10 Hon. John Minor Wisdom (Deceased) Nora Manella, ’75-‘76 Hon. Kenneth M. Hoyt (S.D. Tex.) Jay Gandhi, ’97-‘98 Hon. Priscilla Owen Anna Lee, ’12-‘13 Hon. Lynn Hughes (S.D. Tex.) Lili Shaver, ’91-‘92 Hon. Stephen A. Higginson Elizabeth L. Duquette, ’91-‘93 Steven Stein, ’12-‘13 Melissa Pifko, ’98-‘99 Nancy Morgan, ’99-‘00

Hon. George P. Kazen (S.D. Tex.) Sheri Porath, ’92-‘93

Hon. Phillip R. Martinez (W.D. Tex.) Meredith Edelman, ’07-‘08

Hon. Richard Schell (E.D. Tex.) Patrick Lee, ’98-‘99

Hon. Ewing Werlein, Jr. (S.D. Tex.) Diane Arkow Gross, ’93-‘94

U.S. Bankruptcy Court

TEXAS Hon. Marvin Isgur (S.D. Tex.) Chelsea Dal Corso, ’12-‘13

Appendix B

U.S. Magistrate Judges

TEXAS Hon. Diana Saldana (S.D. Tex.) David Needham, ’13-‘15

Appendix B

SIXTH CIRCUIT

Kentucky, Michigan, Ohio, Tennessee

U.S. Court of Appeals United States District Court SIXTH CIRCUIT Hon. Danny J. Boggs MICHIGAN Ken Berland, ’05-‘06 Hon. Richard A. Enslen (W.D. Mich.) Sharon Tompkins, ’96-‘97 Rose-Ellen Heinz, ’95-‘96 Christopher Alexander, ’97-‘98 Hon. Damon J. Keith Andrea Cohen, ’98-‘99 OHIO Hon. James Carr (N.D. Ohio) Emilie H. Elias, ’70-‘71

Hon. John David Holschuh (S.D. Ohio) Sam Goldberg, ’06-‘07

TENNESSEE Hon. Jon Phipps McCalla (D. Tenn.) Danielle Kudla, ’09-‘10

U.S. Magistrate Judges

TENNESSEE Hon. Tu M. Pham (D. Tenn.) David Lourie, ’10-‘11

Appendix B

SEVENTH CIRCUIT

Illinois, Indiana, Wisconsin

U.S. Court of Appeals

SEVENTH CIRCUIT United States District Court The Hon. John D. Tinder Matthew Watts, ’12-‘13 ILLINOIS Hon. Marvin Aspen (N.D. Ill.) Staff Attorney Lindsay Dinn, ’00-‘01 Mark Kachner, ’04-‘05

Appendix B

EIGHTH CIRCUIT

Arkansas, Iowa, Minnesota, Missouri, Nebraska, North Dakota, South Dakota

U.S. Court of Appeals United States District Court State Court

EIGHTH CIRCUIT MISSOURI MINNESOTA Hon. Roger L. Wollman Hon. Scott O. Wright (W.D. Miss.) Hon. Rosalie Wahl (S.Ct.) Timothy Shattuck, ’92-‘93 Suzanne M. Dohrer, ’90-‘92 Lee Seltman, ’93-‘94

Hon. Stephen N. Limbaugh (E.D. Miss.) Warren Williams, ’09-‘10

Appendix B

NINTH CIRCUIT

Alaska, Arizona, California, Guam, Hawaii, Idaho, Mariana Islands, Montana, Nevada, Oregon, Washington

U.S. Court of Appeals

NINTH CIRCUIT Hon. Richard H. Chambers (Deceased) Hon. Arthur L. Alarcon David G. Boutte, ’72-’73 (Deceased) Heather Manolakas, ’98-‘99 Iian Jablon, ’00-‘01 Hon. Herbert Y. Choy (Deceased) Andrea Ambrose, ’07-‘08 Eric C. Castro, ’79-‘80

Hon. Carlos Bea Hon. Walter Ely (Deceased) Kevin Spark, ’10-‘11 Christopher Murray, ’74-75 Mark W. Shurtleff, ’78-‘79 Hon. Dorothy Nelson Richard W. Buckner, ’81-‘82 Mary Beth LippSmith, permanent Hon. Jerome Farris Hon. John T. Noonan Padraic Foran, ’08-‘09 Chris Lim, ’12-‘13 John Baumann, ’12-‘13

Hon. Robert Boochever Hon. Warren J. Ferguson (Deceased) Gwyn D. Quillen, ’88-‘89 Valerie Flugge, ’83-‘84 Joseph Ybarra, ’02-‘03 Laurie Hasencamp, ’85-‘86 Linda Beres, ’87-‘88 Hon. Melvin Brunetti Karen A. Lash, ’87-‘88 Eric Claeys, ’94-‘95 Susanne Browne, ’95-‘96

Appendix B

Hon. John T. Noonan, Jr. Hon. Ferdinand F. Fernandez Peter Morrissey, ’96-‘97 Deborah Cantrell, ’89-‘90 Jack Davies, ’91-‘92 Hon. Diarmuid F. O’Scannlain Rosalie Murphy, ’91-‘92 Evan Haglund, ’90-‘91 Jean Rosenbluth, ’94-‘95 Kristin Escalante, ’92-‘93 Peter Afrasiabi, ’98-‘99 Ronald Steiner, ’98-‘99 Hon. Richard A. Paez Robert Lu, ’99-‘00 Jean Doherty, ’08-‘09 Charles Pell, ’01-‘02 JoAnne Sweeny, ’02-‘03 Hon. Harry Pregerson Terri Lilley, ’03-‘04 Jamie Hoffman, ’11-‘12 Benjamin Wang, ’05-‘06 Avi Braz, ’07-‘08 Hon. Johnnie Rawlinson David Booher, ’08-‘09 Daniel Ahn, ’05-‘06 Joel Purles, ’09-‘10 Joel Purles, ’08-‘09 Adam Greenberg, ’10-‘11 Aaron Chiu, ’12-‘13 Rachael Greene, ’11-‘12 Theodore (Teddy) O”Reilly, ’12-‘13 Hon. Stephen Reinhardt Amanda Farfel, ’13-‘14 Elizabeth Newman, ’92-‘93

Hon. Raymond C. Fisher Hon. Mary M. Schroeder Alexandra Susman, ’04-‘05 Rita Herscovici, ’96-‘97

Hon. Alfred T. Goodwin Hon. Barry Silverman Donna Prokop Bigi, ’93-‘94 Abraham “Abe” Tabaie, ’11-‘12 Vincent Chuang, ’12-‘13 Hon. Ronald M. Gould Matthew Wickersham, ’05-‘06 Hon. Milan Smith Emily Kuwahara, ’07-‘08 Hon. Cynthia Holcomb Hall Jeremy Lawrence, ’10-11 James Johnston, ’93-‘94 Rachel Capoccia, ’95-‘96 Hon. A. Wallace Tashima Rex Glensy, ’99-‘00 David Lincicum, ’02-‘03 Robert Satterthwaite, ’01-‘02 David Swift, ’04-‘05 Hon. David R. Thompson Navid Soleymani, ’01-‘02 Hon. Proctor Hug Maricela Segura, ’02-‘03 James Spertus, ’91-‘92 Hon. J. Clifford Wallace Hon. Sandra Segal Ikuta Richard B. Kendall, ’79-80 Kyle Casazza, ’07-‘08 Stephen P. Radar, ’81-‘82

Hon. Alex Kozinski Hon. Kim McLane Wardlaw John Major, ’14-‘15 Joanna Sobol McCallum, ’96-‘97 Rueven Cohen, ’98-‘99 Hon. Dorothy Wright Nelson Mark Williams, ’98-‘99 Lisa Kloppenberg, ’87-‘88 Justin Farar, ’00-‘01 Veronica Gentilli-Lidow, ’93-‘94 Geoffrey DeBoskey, ’00-‘01 MaryBeth LippSmith, ’02-‘03 Ryan Hedges, ’02-‘03 Anna Faircloth, ’10-‘11 Hon. Thomas G. Nelson Allison Malin, ’92-‘93 Hon. Paul Watford John Major, ’13-‘14

Appendix B

Hon. Charles Wiggins (Deceased) Hon. Irma E. Gonzales (S.D. Cal.) Christopher Arledge, ’98-‘99 Christine Carr, >94->95 Casey Fleck, ’98-‘99 Lisa Ruesch, >02->03

Hon. William P. Gray (C.D. Cal.) United States District Court (Deceased) Lori N. Berg, ’80-‘81 ARIZONA Stanley L. Friedman, ’85-86 Hon. Robert Broomfield (D. Ariz.) Linda Ferry Parkis, ’97-‘98 Hon. Andrew Guilford (C.D. Cal.) David Clark, ’10-‘11 Hon. Raner Collins (D. Ariz.) Cassandra Jones, ’09-‘10 Hon. Peirson M. Hall (S.D. Cal.) (Deceased) CALIFORNIA C.E. Simpson, ’63-‘34 Hon. Percy Anderson (C.D. Cal.) Torrey Cope, ’05-‘07 Hon. Irving Hill (C.D. Cal.) (Deceased) Diana Kwok, ’09-‘11 Steven B. Katz, ’88-‘89

Hon. Rudi M. Brewster (S.D. Cal.) Hon. Terry J. Hatter (C.D. Cal.) Jeff Baglio, ’93-‘94 Meegan Maczek, ’08-‘09

Hon. Matt Byrne (C.D. Cal.) (Deceased) Hon. A. Andrew Hauk (Deceased) Rex Glensy, >98->99 Brian A. Sun, ’79-‘80 Robert Satterthwaite, >00->01 Gino Kwok, >89->90 Robin Manos, >92->94 Hon. Cormac J. Carney (C.D. Cal.) Pat Schoenburg, >92->94 Bryan Smith, ’05-‘06 Hon. Irving Hill (C.D. Cal.) (Deceased) Hon. Audrey B. Collins (C.D. Cal.) Daniel Schecter, >93->94 Seth Stodder, >95->96 Kelley Poleynard, >97->98 Hon. Marilyn L. Huff (S.D. Cal.) Jorge deNeve, >99->01 Michael Solidum, >99->00 David Booher, ’07-‘08 David Booher, ’09-‘10 Hon. Roger L. Hunt (D. Nev.) Adam Ravitch, ’07-’08 Hon. John G. Davies (C.D. Cal.) (Retired) Marlane Melican, >92->93 Hon. Harry L. Hupp (C.D. Cal.) (Deceased) Ted Russell, >94->95 Peter Juzwiak, >91->92 Dana Treister, >94->95 John Shlusher, >94->95 Sean Carney, >95->96 Tamerlin Godley, >96->97 Jodi Borrelli, >96->97 Robert Lu, >98->99

Hon. Gary Allen Feess (C.D. Cal.) Hon. James M. Ideman (Retired) Alex Cote, >00->01 Michelle Gomez Hertzog, >95->97 Paul Rosen, ’05-‘06 Richard Dircks, >97->98 Michael Lee, ’06-‘07 Hon. Lawrence Irving (Resigned) Hon. Dale S. Fischer (C.D. Cal.) Marc Goodman, >90->91 Temre Beltz, ’05-‘06 Avi Braz, ’06-‘07 Hon. Judith N. Keep (S.D. Cal.) Anna Faircloth, ’11-‘12 (Deceased) Robin Smith, =92->93 Hon. Richard A. Gadbois, Jr. (Deceased) Robert Hodges, >88->89

Appendix B

Hon. William D. Keller (C.D. Cal.) Brian Hom, ’07-’10 (former permanent Hon. Virginia A. Phillips (C.D. Cal.) clerk) Daniel Weiss, ’05-‘06 Maya Roy, ’08-‘09 Hon. Robert J. Kelleher (C.D. Cal.) Kelley Sbarbaro, >93->94 Hon. Edward Rafeedie (C.D. Jessica Pae Boskovich, >00->01 Cal.)(Deceased) Susan Marcella, >88->89 Hon. David V. Kenyon (C.D. Cal.) (Retired) Mark Kemple, >89->90 Victor C. Romero, >93->95 Marsha Hymanson, >89->90 Joan Marsh, >90->91 Hon. George King (C.D. Cal.) Gregory Lesser, >96->97 Rodrigo Castro-Silva, >96->97 H. Tomas Gomez-Arostegui, >97->98 Linda Thomas-Cohen, >97->98 Wendy Imatani Peloso, >97->98 Paul Davis, >98->99 (Deceased) Iian Jablon,=99->00 Emily Yukich, >99->00 Monika Spoerl-Weiner, >00->01 Carol Silberberg, >01->02 Katherine Forster, >01->02 Sean Commons, >01->02 Daniel Seltzer, ’04-‘05 Benjamin Wang, ’04-’05 Bethany Woodard, ’05-‘06 James Finsten, ’05-‘06 Andrew DeFrancis, ’06-‘07 Abraham Tabaie, ’08-‘09 Jessica Hardy, ’06-‘07 John Snow, ’11-‘12 Matthew Dwyer, ’07-‘08 Wen Shen, ’12-‘13 Julie Zankel, ’07-‘08 Ashley Kaplan, ’13-‘14 Jennifer Bryant, ’13-‘14 Hon. William J. Rea (C.D. Cal.) (Deceased) Paul Murphy, >91->92 Hon. John A. Kronstadt (C.D. Cal.) Amy Proctor, ’11-‘12 Hon. Manuel L. Real (C.D. Cal.) Alicia Macklin, (May ’11 – Sept. ’11) Heather Hersh Gilhooly, >98->99 Gregory Ellis, >99->00 Hon. J. Spencer Letts Mani Dabiri, ’05-‘06 Andrew Cowan, >92->93 Jeanine Percival Wright, ’06-‘07 Josh Cavinato, ’08-‘09 Hon. Ronald S. W. Lew (C.D. Cal.) Peter Brejcha, ’09-‘10 Belynda Bridgeland Reck, >92->93 Alex Boone, ’11-‘12 Todd Dickey, >93->94 Bradley Marrett, ’12-‘13 Wendy Olin Clendening, >95->96 Jeffrey Gilbert, ’13-‘14 Smita Reddy, ’09-‘10 Dana Peterson, ’10-‘11 Hon. John S. Rhoades (S.D. Cal.) Jonder Ho, ’11-‘12 Patrick Rezzo, >96->97 Katrina Dela Cruz, ’13-‘14 James Rutten, >97->98

Hon. Lawrence Lydick (Deceased) Hon. Ernest Robles (C.D. Cal.) Anthony Rayburn, >90->91 Amanda Farfel, ’12-‘13

Hon. Howard Matz Hon. Janis Sammartino (S.D. Cal.) Joseph Ybarra, >01->02 Vincent Chuang, ’10-‘11 Sam Yebri, ’06-‘07 Lauren Wright, ’11-‘12 Hon. S. James Otero (C.D. Cal.) Lisa Paez, ’09-‘10 Hon. James V. Selna (C.D. Cal.) Megan Scanlon Kundu, ’07-‘08 Hon. Mariana Pfaelzer (C.D. Cal.) Michael Reynolds, ’09-‘10 Joan Schaffer, >91->92 Chelsea Norell, ’11-‘12 Amy R. Forbes, ’84-‘85 Audrey Tan, ’12-‘13 Jamie Heine, ’13-‘14

Appendix B

Hon. Christina Snyder (C.D. Cal.) Julie Ruhlin, >97->98 Hon. Alan Kay (D. Hawaii) Gena Rodi, >98->99 Eric Sacks, ’91-‘92 Marcus Spiegel, ’05-‘06 Shawna Ganley Hart, ’96-‘97 Lee Linderman, ’11-‘12 Lois Perrin, ’96-‘97

Hon. Alicemarie H. Stotler (C.D. Cal.) NEVADA Jackie Chooljian, >86->87 Hon. James Mahan (D. Nev.) Rosario Herrera Sindel, >89->90 Brianne Jackson, ’12-‘13 Robert Keenan, >90->91 Irene Stewart, >91->92 Hon. Howard D. McKibben (D. Nev.) Jean Rosenbluth, >93->94 Tamara Byram, ’89-‘90 Jean Ann Quinn. ’95-‘98 Claire Goldbloom, ’91-‘92 Peter Afrasiabi, >97->98 Todd Bloomfield, ’92-‘93 Matthew S. Ferguson, >02->03 Amy Melner, ’98-‘99 Kimberly Encinas, ’05-‘06 KimberLee Rotchy, ’00-‘01 Mary Beth Maloney, ’07-‘08 Devon Myers, ’08-‘09 Hon. Philip M. Pro (D. Nev.) Kai Bartolomeo, ’08-‘09 Karen Howard, ’97-‘98 Michael Kniffen, ’09-‘10 Matthew Cave, ’11-‘12 Hon. Edward C. Reed (D. Nev.) Brent Colasurdo, ’12-‘13 Jeffrey Schneider, ’91-‘92 Michelle Abend Bauman, ’92-‘93 Hon. Gary Taylor (C.D. Cal.) (Retired) Vanessa Eisemenn, >00->01 OREGON Daniel Ahn, ‘04-‘05 Hon. Ancer L. Haggerty (D. Oregon) Amanda Bolliger, ’06-‘07 Hon. Gordon Thompson (S.D. Cal.) Kathleen M. McDowell, ’84-‘85 Hon. Robert Mosman (D. Oregon) Jeffrey Makin, ’07-‘08 Hon. Dickran M. Tevrizian, Jr. (C.D. Cal.) (Retired) WASHINGTON Philip A. Baker, ’93-‘94 Hon. John Coughenour (W.D. Wa.) Michael Amerian, >99->00 Liliana Garces, ’99-‘00

Hon. Oliver W. Wanger (E.D. Cal.) Hon. William F. Nielsen (E.D. Wa.) Charles Pell, >00->01 Karla Kraft, ’99-‘00

Hon. David W. Williams (Deceased) Kathleen Soll Goldstein, >93->94

Stephen V. Wilson (C.D. Cal.) Alexander Porter, ’08-‘09 Jeremy Lawrence, ’09-‘10 Julia Mosel, ’09-‘10 Saurabh Anand, ’10-‘11

Death Penalty Habeas Clerk (C.D. Cal.) Tracy Dressner, >90->94

HAWAII Hon. David A. Ezra (D. Hawaii) Tanisha Woodson, ’96-‘97

Appendix B

U.S. Bankruptcy Courts

CALIFORNIA Hon. Calvin K. Ashland (C.D. Cal.) Hon. Mark Wallace (C.D. Cal.) Michael Juarez, >90->91 Erica Lee, ’12-‘13

Hon. Samuel L. Bufford (C.D. Cal.) Alan Feld, =91->92 Mike Neue, >95->96 Maurice Horwitz, ’07-‘08

Hon. Thomas B. Donovan (C.D. Cal.) Andrea Clay, >94->95 Marjon Ghasemi, >00->01 Alison Fleisher Brandon, ’04-‘05

Hon. Arthur M. Greenwald (C.D. Cal.) Nadine Youssef, >00->01 Sarah Stevenson, >01->02

Hon. James R. Grube (N.D. Cal.) Darcey Wong, >97->98

Hon. Meredith Jury Monique Jewett-Brewster, >01->02 Sheri Kanesaka, ’05-‘06

Hon. Victoria Kaufman (C.D. Cal.) Courtney Burten, ’12-‘13

Hon. Kathleen T. Lax (C.D. Cal.) Karin Molina Lackman, >91->92

Hon. Kathleen P. March (Retired) Lei Lei Wang Ekvall, >93->94 Stevie Pyon, >94->95 Reem Bello, >98->99 John Tedford, >99->00

Hon. Ernest Robles (C.D. Cal.) Jason Satterfield, ’06-‘07

Hon. John E. Ryan (C.D. Cal.) Tavi Flanagan, >93->94

Hon. Erithe A. Smith (C.D. Cal.) Malhar S. Pagay, >94->96 Andrew Winchell, >96->97

Hon. Maureen Tighe (C.D. Cal.) Roye Zur, ’10-‘11

Appendix B

Hon. Rudolph J. Gerber (Appellate Ct.) U.S. Magistrate Judges (Retired) Andrew Douglas, >93->94 CALIFORNIA Hon. Volney V. Brown (Retired) CALIFORNIA Allison Malin, >90->91 Hon. Paul Boland (Deceased) Todd Friedland, >96->97 Hon. Jackie Chooljian (C.D. Cal.) Richard Lee, >97->98 Matthew Peterson, ’07-‘08 Hon. Haley Fromholz (Superior Ct.) Hon. Carolyn Turchin Sheila Recio, >98->99 Angela Williams, >94->96 Hon. Ann I. Jones (Superior Ct.) Hon. Jennifer T. Lum (C.D. Cal.) Alison Rose, ’09-‘11 Meeta Dama, ’07-‘09 Hon. Peter J. Meeka and Dan T. Oki Hon. Jean Rosenbluth (C.D. Cal.) (Superior Ct.) Jessica Hardy, ’11-‘12 Michael Fern, ’04-’05

Hon. Jeffrey W. Johnson, Honorable Hon. Donald R. Wright (Court of Appeal) Jennifer T. Lum, and Honorable Patrick J. (deceased) Walsh (C.D. Cal.) Richard Chernick, ’70-‘71 Ryan Williams, ‘01-‘02 Gerard J. Kenny, ’73-‘74

Hon. Patrick J. Walsh (C.D. Cal.) Hon. John Zebrowski (Superior Ct.) David Needham, ’12-‘13 (Retired) Douglas Hewlett, ’14-‘15 Spencer Hart, >91->92

Hon. Carla M. Woehrle Superior Court, Law & Motion Bruce Hall, >96-Present Department Lori Beckwith, >98-Present Minh Tran, >90->91 Laura Greco, >00->01 NEVADA Hon. Lawrence R. Leavitt HAWAII Elayna Youchah, >93->94 Hon. Simeon R. Acoba, Jr. (Supreme Court) Hon. Robert McQuaid Julie Buchwald, ‘00->01 Courtney Miller O’Mara, ’06-‘07 Hon. Robert Klein (Supreme Ct.) State Courts (Resigned) Jessica Horiuchi, >99->00 ALASKA Hon. Walter L. Carpeneti (Supreme Ct.) Hon. Frank D. Padgett (Supreme Ct.) (Ret.) Mariana Aguilar, >00->01 Mindy Applebaum,>90->91

ARIZONA NEVADA Hon. Ruth V. McGregor (Supreme Ct.) Hon. Scott Jordan (Family Court, Reno) Ivy Tseng, ’05-‘06 David Barnier, >95->96

Hon. Scott Bales (Supreme Ct.) Jeff Sklar, ’07-‘08 The Honorable Charles Springer (Supreme Ct.) Hon. Daniel A. Barker (Appellate Ct.) Leslie Davis, >91->92 Eleanor Mercado, ’05-‘06 Jason Murray, >93->94

Appendix B

The Honorable Valorie J. Vega (State District Court) Shaiza Shamim >03->04

WASHINGTON The Honorable H. Joseph Coleman (Washington State Court of Appeals, Seattle) Jeffrey Rhoads, >04->06

The Honorable James M. Johnson (Washington Supreme Court) Matthew Park, ’06-‘07

Appendix B

TENTH CIRCUIT

Colorado, Kansas, New Mexico, Oklahoma, Utah, Wyoming

U.S. Court of Appeals United States District Court State Court

TENTH CIRCUIT COLORADO COLORADO

Hon. Robert H. Henry Hon. Sherman Finesilver (D. Colorado) Hon. Warren O. Martin (Deceased)

Stephanie Baren, ’99-‘00 (deceased) Gage Fellows, ’93-‘94

Nicholas Mosich, ’06-’07 Michael R. Sandona, ’78-‘79

OKLAHOMA

Hon. John C. Porfilio (No longer hires Hon. James O. Browning (D. New Mex.) Hon. Steven W. Taylor (Sup. Ct.) law clerks) Rebekah Strawn, ’12-‘13 Jennifer Chang, ’13-‘14

H. Tomas Gomez-Arostegui, ’98-‘99

UTAH UTAH

Hon. Oliver Seth (Deceased) Hon. Tena Campbell (D. Utah) Hon. Matthew Durrant (Sup. Ct.)

Claudia Caffuzzi, ’92-‘93 Benjamin Bradshaw, ’96-‘97 Brian Rothschild, ’07-‘08

Danica Cepernich, ’10-‘11

Hon. Monroe McKay

Danica Cepernich, ’12-13 WYOMING

Hon. Charles A. Brimmer (D. Wyoming)

Steven Winters, ’92-’93

Appendix B

ELEVENTH CIRCUIT

Alabama, Florida, Georgia

U.S. Court of Appeals United States District Court

ELEVENTH CIRCUIT FLORIDA Hon. Robert Vance (Deceased) Hon. Henry Lee Adams (M.D. Florida) John Segal, ’87-‘88 Lisa Shaw Roy, ’97-‘99

Hon. William P. Dimitrouleas (S.D. Florida) Jennifer C. Staack, ’03-‘04

Hon. Kenneth L. Ryskamp (S.D. Florida) Christina Tsai, ’99-‘00

Hon. Thomas B. Smith David Lourie, ’11-‘12

GEORGIA Hon. Timothy Batten (N.D. Georgia) Matthew Watts, ’11-‘12

Appendix B

D.C. CIRCUIT AND SPECIALTY COURTS LOCATED IN D.C.

U.S. Court of Appeals

D.C. CIRCUIT Staff Attorney Barry Currier, ’71-72

U.S. Court of Claims Hon. Christine Nettesheim Andrew T. Kerr, ’92-‘93 Andrew Kanter, ’95-‘96

U.S. Nuclear Regulatory Commission Atomic Safety and Licensing Board Panel Kirsten Stoddard, ’10-‘12

INTERNATIONAL COURTS

High Court of American Samoa Justice F. Michael Kruse Lisa Yun, ’12-13

Pre- Trial Chamber in the Extraordinary Chambers in the Courts of Cambodia in Phnom Penh Brian Rifkin, ’11 (3 months) Aysha Pamukcu, ’11 (4 months)

International Criminal Tribunal for the Former Yugoslavia President Patrick Robinson Laura Riley, ’10 (6 months)

Samuel Shnider, ’11 (3 months) Trevar Kolodny, ’11 (3 months)

International Criminal Tribunal for Rwanda Jamie Hoffman, ’11 (3 months) Seepan Parseghian, ‘11 (3 months) Shannon Raj, ’11 (3 months)

Appendix B

APPENDIX C: USC Faculty Who Clerked

Faculty and/or Deans Judge/Justice and Court Year

Scott Altman The Honorable Dorothy Nelson 1987-88 U.S. Court of Appeals 9th Circuit

Scott H. Bice Chief Justice Earl Warren 1968-69 U.S. Supreme Court

Rebecca Brown Justice Thurgood Marshall 1985-86 U.S. Supreme Court

The Honorable Spottswood W. Robinson, III 1982-83 U.S. Court of Appeals D.C. Circuit

Alexander M. Capron The Honorable David L. Bazelon 1969-70 U.S. Court of Appeals D.C. Circuit

Catherine Coleman The Honorable Herbert F. Murray 1979-80 U.S. District Court District of Maryland

David B. Cruz The Honorable Edward R. Becker 1994-95 U.S. Court of Appeals 3rd Circuit

Mary L. Dudziak The Honorable Sam J. Ervin, III 1984-85 U.S. Court of Appeals 4th Circuit

Susan Estrich Justice John Paul Stevens 1978-79 U.S. Supreme Court

The Honorable J. Skelly Wright 1977-78 U.S. Court of Appeals D.C. Circuit

Elizabeth Garrett Justice Thurgood Marshall 1989-90 U.S. Supreme Court

The Honorable Stephen Williams 1988-89 U.S. Court of Appeals D.C. Circuit

Hannah Garry The Honorable Rosemary Barkett 2003-04 U.S. Court of Appeals 11th Circuit

Gillian Hadfield The Honorable Patricia M. Wald 1988-89 U.S. Court of Appeals D.C. Circuit

Appendix C

Faculty and/or Deans Judge/Justice and Court Year

Daniel Klerman Justice John Paul Stevens 1993-94 U.S. Supreme Court

The Honorable Richard A. Posner 1992-93 U.S. Court of Appeals 7th Circuit

Jack Lerner The Honorable Fred I. Parker 2000-01 U.S. Court of Appeals 2nd Circuit

The Honorable G. Thomas Van Bebber 1999-00 U.S. District Court District of Kansas

Martin L. Levine The Honorable J. Skelly Wright 1963-64 U.S. Court of Appeals D.C. Circuit

Edward J. McCaffery Chief Justice Robert N. Wilentz 1985-86 Supreme Court of New Jersey

Clare Pastore The Honorable Marilyn Patel 1988-89 U.S. District Court Northern District of California

Linda Basset Puertas The Honorable Christine Snyder 2007-08 U.S. District Court Central District of California

Noel M. Ragsdale The Honorable Charles E. Stewart, Jr. 1976-77 U.S. District Court Southern District of New York

Robert K. Rasmussen The Honorable John C. Godbold 1985-86 U.S. Court of Appeals 11th Circuit

Camille Gear Rich The Honorable Rosemary Barkett 2001-02 U.S. Court of Appeals 11th Circuit

The Honorable Robert L. Carter 1999-00 U.S. District Court Southern District of New York

Stephen Rich Hon. Betty B. Fletcher 2001-02 U.S. Court of Appeals 9th Circuit

Daria Roithmayr The Honorable Marvin J. Garbis 1990-91 U.S. District Court District of Maryland

Appendix C

Faculty and/or Deans Judge/Justice and Court Year

Heidi Rummel The Honorable Thomas Penfield Jackson 1993-94 U.S. District Court District of Columbia

Larry G. Simon Chief Justice Earl Warren 1967-68 U.S. Supreme Court

The Honorable Edward Weinfeld 1966-67 U.S. District Court Southern District of New York

Nancy Staudt The Honorable John T. Noonan 1989-90 U.S. Court of Appeals 9th Circuit

Nomi M. Stolzenberg The Honorable John J. Gibbons 1987-88 U.S. Court of Appeals 3rd Circuit

Appendix C

APPENDIX D: California State Court Hiring Practices

Supreme Court of California:

Each justice determines his or her particular policies for choosing judicial clerks. Currently, the majority of the justices hire full-time staff attorneys instead of annual clerks. If you are interested, you should contact the individual justice to determine his or her timing and procedure for applications.

California Courts of Appeal:

First Appellate District (San Francisco):

Each division within the First Appellate District varies as to how and when it hires staff attorneys (as opposed to clerks). Most of the justices hire career research attorneys. Interested students or graduates should review the Court’s website for vacancies, http://www.courts.ca.gov/careers.htm. Interested applicants can also call the clerk’s office at (415) 865-7300. Bar passage is required.

Second Appellate District (Los Angeles, Ventura):

The Second District requires submission of a resume, cover letter, and writing sample. Each justice interviews and hires individually. Generally, the positions are staff positions, not one- or two-year clerkships. Justice Norman Epstein has a position on a yearly basis for candidates interested in a term judicial clerkship. Only applicants who have passed the California bar or who have passed the bar in another state and are awaiting results of the California Bar Exam will be considered. For information on openings, please refer to http://www.courts.ca.gov/careers.htm. The number for the clerk’s office is (213) 830-7000.

Third Appellate District (Sacramento):

The Third District no longer has year-to-year clerks. Applications for full-time staff attorney positions are considered whenever there is an opening. For information on openings, call the clerk’s office at (916) 654-0209 or review the court’s employment website, http://www.courts.ca.gov/careers.htm.

Fourth Appellate District (San Diego, Riverside, Santa Ana):

The Fourth District also hires full-time career research attorneys. In addition, the Riverside and Santa Ana districts are conducting a pilot program for twelve paid Aelbow-clerk@ positions lasting one or two years. For information on openings, students may call the individual districts at the following numbers: San Diego (619) 744-0760; Riverside (951) 782-2500; and Santa Ana (714) 571-2600.

Fifth Appellate District (Fresno):

The Fifth District hires full-time staff attorneys. Students should call the clerk=s office at (559) 445-5491 or review the court’s website http://www.courts.ca.gov/careers.htm for information on openings. Requirements and procedures will vary depending on the judge.

Sixth Appellate District (San Jose)

The Sixth District generally hires full time career research attorneys. Applications are considered when there are openings. The justices in this district prefer applicants to have

Appendix D appellate court experience and a background in criminal and civil law. Postings for openings are listed at http://www.courts.ca.gov/careers.htm. For more information, students should call (408) 277-1004

Los Angeles Superior Court:

This court generally hires full-time research attorneys to assist the judges assigned to the Alaw and motion,@ Awrits and receivers@ and Acomplex litigation@ departments. There are also a small number of these judges who are hiring law clerks for one-year periods. Visit the website at www.lasuperiorcourt.org to view current openings.

Appendix D

APPENDIX E: RECOMMENDER QUESTIONNAIRE

Name: ______Email Address: ______Cell Phone #:______

1. Why did you want to clerk? ______

2. What are your goals for your legal career? ______

3. Please list the geographic areas where you are willing to clerk and briefly explain your connection to and/or interest in that area. ______

4. Please describe some of your most formative law school experiences. ______

5. Please describe any unique achievements or anything unique about your background that you would want a judge to know. ______

6. On what particular academic or professional areas, if any, have you focused in law school? Please list any relevant courses or activities that demonstrate your focus in an area. ______

7. Please describe any outside interests or hobbies, or unique talents or skills. ______

8. If you have any additional thoughts, please feel free to share them here. ______

Appendix E

APPENDIX F: Resources for Researching Judges and Courts

LIBRARY REFERENCE BOOKS ON JUDGES AND COURTS

All sources listed below can be found behind the Circulation Counter in the Law Library, unless otherwise noted.

I. SOURCES COVERING FEDERAL AND STATE JUDGES

The American Bench (updated biennially) Call No.: KF 8700 A19 A5 2009

A comprehensive biographical reference guide to the American judiciary. Contains biographical information on over 19,000 judges from all levels of federal and state courts. Addresses and telephone/fax numbers of the judges also are provided. For some judges, full biographical information is not provided. Descriptions of the courts are provided, and an alphabetical name index appears at the beginning of the book.

Want's Federal-State Court Directory (updated annually) Call No.: KF 8700 A19 W3 2006

Provides the names, addresses and telephone numbers of all federal court judges (including bankruptcy and magistrate judges) and court clerks. Also provides the names of the justices and court clerks of each state's highest court and the addresses and phone numbers of these courts. Includes organizational charts for the federal and state court systems and lists of federal court vacancies and nominations.

Judicial Yellow Book: Who's Who in Federal and State Courts (updated semiannually) Call No.: KF 8700 A19 J83 2009 Fall

Provides the names, addresses, telephone/fax numbers and biographical information for all federal judges and all state appellate judges. Also includes names and telephone numbers of law clerks and other judicial personnel. For some judges, pictures are provided as well. The ALaw School Index@ in the back lists the judges by the law schools from which they graduated.

Who=s Who in American Law (updated annually) Call No.: KF190 W6 2009-10

Provides short biographical information on lawyers and professionals in law and law- related areas. Includes some judges.

Lawyer=s Almanac (updated annually) Call No.: KF 297 L38 2010

This source is a compendium of information on the legal profession, judiciary and government agencies. The section on the judiciary lists the location of every federal court and the names of all federal judges and chief justices of state supreme courts. The Almanac sets forth the terms and qualifications of judges on the lower state courts, data on the selection process, and results of an annual judicial salary survey.

Appendix F

The Directory of Minority Judges of the United States, 3d Ed. Call No.: KF 8700 A19 D573 2008

A fairly comprehensive listing of racial and ethnic minority judges in the United States. The directory is divided into four sections (African-American, Asian/Pacific Island, Hispanic, and Native American) with a fifth section on tribal court judges. Provides names, addresses and phone/fax numbers.

NAWJ: National Association of Women Judges (NAWJ) 2002 Membership Directory Call No.: KF 8700 A19 N4 2002

Provides names, addresses, and telephone numbers of the members of the NAWJ. Includes state and federal judges at all levels. Also contains the NAWJ by-laws and other information about the organization.

II. SOURCES COVERING FEDERAL JUDGES ONLY

Almanac of the Federal Judiciary (looseleaf; updated semiannually) Call No.: KF 8700 A19 A45 (v.1 and v.2)

A two-volume directory containing extensive biographical information on federal judges. Volume 1 covers the District Courts and Volume 2 covers the Supreme Court and Courts of Appeals. The biographical sketches cover the judges' education, experience, recent decisions and publications, and also include comments from attorneys who have practiced before them. With regard to some judges, only their addresses, telephone numbers and fax numbers are provided. Magistrate judges, bankruptcy judges and judges on special courts (e.g., tax and international trade courts) are included in the District Court volume. This is one of the best sources for biographical information on federal judges.

Bureau of National Affairs, United States Law Week (U.S.L.W.) (looseleaf) Call No.: KF 49 U5 (current volumes kept behind the Circulation Counter as well as in the Library=s looseleaf section)

In addition to summarizing new federal court cases, this looseleaf publication also reports on judicial nominations and confirmations. The AJudicial Nominations@ and AJudicial Confirmations@ sections can be found at the end of the ANew Court Decisions@ issues (in the @General Law@ volume). U.S.L.W. is also available on Westlaw (BNA-USLW) and LexisNexis (Secondary Legal: BNA: BNA United States Law Week) and through the USC Law Library website.

The Third Branch Periodicals Stacks (monthly newsletter; current issues in Open Reserve)

This newsletter of the federal courts contains a @Judicial Milestones@ section that lists new appointments to the federal courts as well as recent elevations, resignations, and retirements.

III. DIRECTORY OF STATE COURTS

Directory of State Court Clerks & County Courthouses (updated annually) Call No.: KF 8700 A19 D574 2010

Appendix F

Provides the addresses and telephone numbers of state courts (including trial level courts). Also contains organizational charts for the state court systems and a list of internet addresses for state court websites.

IV. SOURCES COVERING CALIFORNIA JUDGES ONLY (STATE AND FEDERAL)

California Courts and Judges (updated irregularly) Call No.: KFC 955 A756 2009-2010

Contains biographical information on all the judges within the state of California. Covers California state courts (including the trial level courts), the District and Bankruptcy Courts in California, the Ninth Circuit Court of Appeals, and the U.S. Supreme Court. Also contains a textual discussion of California government and the California court system. Magistrate and bankruptcy judges, superior and municipal court commissioners, as well as many Retired and former judges are included. Addresses and telephone/fax numbers of judges and courts are provided as well.

Judicial Profiles (Daily Journal Corporation) (thirteen volumes; looseleaf) Call No.: KFC 955 J842

Contains detailed profiles of state and federal court judges in California. Each profile consists of an article about the judge, a biographical sketch, and for most of the judges, a list of comments on either trial court or appellate court procedure (both from the judge and attorneys who have practiced before him/her). The articles themselves are reprints of articles featured in the Daily Journal newspapers. This is one of the best sources for information on California judges, particularly state court judges at the trial level.

California Directory of Attorneys (Daily Journal Corporation) (updated semiannually) Call No.: KF 192 C3 C253 2010

This directory of California lawyers also includes the names, addresses, and telephone numbers of all state and federal judges within the State of California.

Parker Directory of California Attorneys, Vol. II (updated annually) Call No.: KF 192 C15 P241 2009

Includes a quick reference guide providing the names, addresses and telephone numbers of all state and federal judges within the State of California.

V. HANDBOOK FOR LAW CLERKS

Chambers Handbook for Judges, Law Clerks and Secretaries (Federal Judicial Center, 1994) Call No.: KF 8771 C42 1994 (Open Reserve)

Provides students with an understanding of what will be expected of them as law clerks. Discusses court protocol, rules of ethics, legal research and writing, and the federal court system (including civil, criminal, and appellate procedure).

Appendix F

WESTLAW AND INTERNET SOURCES OF INFORMATION

I. JUDICIAL INFORMATION SOURCES ON WESTLAW

Westlaw also has databases that can be searched for information on judges and judicial clerkships:

A. AFJ

The AFJ database is the online version of the Almanac of the Federal Judiciary (See Appendix D). Coverage is current through 2002. (The database is no longer being updated.) Unlike its print counterpart, it does not include attorneys' comments about the profiled judges.

Sample search in AFJ: To locate profiles of the California District Court Judges, using the court field:

co(district /5 california)

B. WLD-JUDGE

This database contains profiles of both federal and state judges. A search template is provided to facilitate field searching.

C. MARQUIS

The MARQUIS database is the online equivalent of the Who's Who in America directories, which provide biographical information on prominent U.S. citizens, including many judges. MARQUIS is updated annually.

II. ON THE INTERNET

The Web also contains some useful information about judges and clerkships.

A. www.uscourts.gov

The U.S. Courts website contains links to all of the websites for each individual federal court. 1. http://www.uscourts.gov/ttb/

The Third Branch is also available online, as part of the U.S. Courts website. The Third Branch is a newsletter of the federal courts (see Appendix F, II).

B. https://lawclerks.ao.uscourts.gov

The Federal Law Clerk Information System is part of the U.S. Courts website. It allows prospective applicants to search a national database of federal law clerk vacancies.

Appendix F

C. www.judicialclerkships.com

This website, created by the former Director of Judicial Clerkship Counseling and Programs at Yale Law School, provides information on researching and applying for judicial clerkships, as well as on the judicial clerkship experience. There are links to other clerkship websites, and a AClerkship Guru@ who is said to provide Apersonalized@ information and advice.

D. www.jurist.law.pitt.edu/law_student9.htm

This web page is part of the University of Pittsburgh School of Law=s Jurist website. It provides useful links and information, including the judicial clerkship handbooks of a number of law schools.

E. http://www.fjc.gov/public/home.nsf/hisj

The Federal Judicial Center website has a section which provides links to biographical information on federal judges.

F. USC Law School Portal

The Career Services Office maintains a section on judicial clerkships on the USC Law School portal (under Information for Law Students Only). Please log into the portal for more information.

G. http://www.uscourts.gov/judicialvac.cfm http://senate.gov/legislative/legis_act_nominations.html

These websites contain information on newly nominated and confirmed judges. These resources are particularly useful when searching for federal clerkships after the traditional clerkship season.

III. FINDING JUDICIAL OPINIONS ONLINE

Both LexisNexis and Westlaw can be used to find opinions written by a particular judge. Use the segment (LexisNexis) and field (Westlaw) functions when doing this type of searching. For example, to find opinions by U.S. California District Court Judge Audrey Collins of the Central District of California:

LexisNexis: Sample Search in AU.S. District Court Cases@ Source: writtenby(audrey /2 collins)

Westlaw: Sample Search in DCT database: ju(collins) and co(cal)

IV. FINDING ARTICLES ONLINE

You also can find articles about judges and their work on the bench on both LexisNexis and Westlaw.

A. LexisNexis

You can search most LexisNexis news sources at once by choosing the News Group File, All Source in the News and Business folder. If you want to limit your search to the legal newspapers available on LexisNexis, choose the Legal News Publications Source instead.

Appendix F

Take advantage of the atleast feature when searching for news articles on LexisNexis. This feature allows you to specify how many times your term(s) must appear in the articles (e.g., judge /2 audrey /2 collins and atleast4(collins)). Other techniques you can use to exclude articles that make only brief mention of your judge include limiting your search to the person or headline segment (e.g., person(audrey pre/2 collins)) or running a Natural Language search.

For the full text of law reviews and/or bar journals available on LexisNexis, you can search the full text law review source (Secondary Legal; US and Canadian Law Reviews, Combined) and/or the full text bar journal source (Secondary Legal; Bar Journals, Combined).

You also can search the Legal Resource Index on LexisNexis (Secondary Legal; Annotations & Indexes; Legal Resource Index), an online equivalent of LegalTrac. This database indexes approximately 900 legal journals and newspapers (including the Los Angeles Daily Journal, which regularly publishes California judicial profiles). Remember that this database is only an index and does not include the full text of the articles.

B. Westlaw

The news databases on Westlaw also can be useful when trying to find articles about particular judges. To search all of the news databases on Westlaw at once, choose the ALLNEWS database. To limit your search to all of the legal newspapers available on Westlaw, search the LEGALNP database. To pull up articles that discuss a judge in some depth, do a Natural Language search or limit your Terms and Connectors search to the index (IN) and/or title (TI) field (e.g., a search such as IN(collins +1 audrey) will locate those articles which mention Judge Audrey Collins in the index terms assigned to the article).

For law reviews and bar journals available on Westlaw, you can search the JLR database. You also can search the Legal Resource Index on Westlaw by choosing the LRI database. This database is equivalent to LegalTrac and the ALegal Resource Index@ Source on LexisNexis.

If you have any questions about using LexisNexis, Westlaw, or the Internet to help you find out about clerkship opportunities or to obtain information about particular judges, please stop by the Law Library Reference Office or call the office at (213) 740-6482.

Appendix F

Resources Available in the Career Services Office

Congressional Quarterly=s Judicial Staff Directory Directory listing all members of the federal and state judiciaries. Information includes names, positions, addresses, phone numbers, staff members, secretaries, deputies, and in some instances, law clerks. The directory contains all members of the Courts of Appeals, District Courts, Bankruptcy Courts, Magistrate Courts, state courts, and members of specialty courts such as the Claims Court in Washington, D.C.

NALP Federal and State Judicial Clerkship Directory Directory containing individual clerkship questionnaires completed by each chambers and compiled by NALP. Not all chambers submitted completed questionnaires, and some are therefore not represented in this directory. (Last updated in 2000.)

NALP State Judicial Clerkship Directory Directory containing individual clerkship questionnaires completed by participating chambers and compiled by NALP. (2003 edition)

Vermont Law School Guide to State Judicial Clerkship Procedures A state-by-state listing of available clerkships. The information includes a description of the application procedures for each court and the salary paid to judicial clerks.

Judicial Externship Files Files of information about Los Angeles and Orange County area judges. This information is gathered in connection with judicial externships and includes clippings and student-authored evaluations of the judge and chambers.

New Jersey State Judicial Clerkship Binder Information on New Jersey state court judicial clerkships.

Chambers Handbook for Judges= Law Clerks and Secretaries Handbook providing an overview of chambers operations and the work of the federal courts. This resource does not, however, provide detailed procedures on every aspect of a law clerk=s or secretary=s daily tasks or review the procedures of each individual court because the duties of law clerks and judicial secretaries vary from court to court.

The American Bench: Judges of the Nation Directory containing biographical information for federal and state court judges. Also provides facts on jurisdiction and structure of the courts on which the judges serve.

Want=s Federal-State Court Directory Directory listing contact information for all federal and state judges, alternative dispute resolution organizations, and Canadian courts.

Appendix F

U.S. Supreme Court Application Basics (article)

The Directory of Minority Judges of the United States Directory of contact information for minority judges throughout the country.

Behind the Bench: The Guide to Judicial Clerkships Resource providing useful information on each stage of the clerkship application process, including an overview of the various types of courts, information on how to best choose judges and prepare successful applications, advice on how to make the most of the interview, and information on how to prepare for a clerkship.

Appendix F

APPENDIX G: Loan Repayment Assistance

The Law School has established a Judicial Clerkship Loan Repayment Assistance Program (LRAP) to help law students with significant debt burdens who wish to pursue judicial clerkships. The Law School will provide graduates with loan funds to assist them in making student loan payments while they are in the clerkship. Repayment of the Law School=s LRAP loan begins once the graduate leaves the clerkship for higher-paying employment. The graduate will have up to three years to repay the loan and a minimum monthly payment of $100 plus interest will be required. If the graduate takes a lower-paying public interest job after clerking, further loan repayment assistance may be available under the standard LRAP terms.

For example, a graduate who takes a judicial clerkship in Los Angeles for $55,000 will be required to provide a contribution of $7,000 (20% of salary above $20,000) to loan payments for the year of the clerkship. The Law School will provide loan funds to cover the remaining loan payments for that year. Upon completion of the clerkship, the graduate will begin repaying the Law School the LRAP loan funds which were advanced. If the graduate takes a lower-paying public interest job after clerking, further loan repayment assistance may be available under the standard LRAP terms.

Students who do not qualify for LRAP assistance because they do not have a high enough level of outstanding student loan debt may wish to contact their lender(s) to request a forbearance or a temporarily adjusted payment schedule. This is another way to avoid delinquency or default while keeping monthly loan payments manageable during the clerkship year.

Appendix G

APPENDIX H: Supplemental Readings

If you are interested in learning still more about clerking for judges or the judicial clerkship hiring process, you might look at one or more of the following articles and books, which are written from a variety of perspectives.

Articles

China, Julie, Tips for my Fellow Wannabes, 50 Federal Lawyer 5 (June 2003)

Adams, Edward S., A Market-Based Solution to the Judicial Clerkship Selection Process, 59 Maryland Law Review 129 (2000)

Harp, Susan, Clerking: Something Every First Year Law Student Should Know, 29 Stetson Law Review 1291 (2000)

Kenney, Sally J., Puppeteers or Agents? What Lazarus=s Closed Chambers Adds to Our Understanding of Law Clerks at the U.S. Supreme Court, 25 Law and Social Inquiry 185 (2000)

Bleich, Jeff and Kelly Klaus, White Marble Walls and Marble White Males, 46 Federal Lawyer 24 (September 1999)

Gatland, Laura, A Clerkship for White Males Only?, 28 Student Lawyer 34 (October 1999)

Gatland, Laura, The Ins and Outs of Judicial Clerkships, 28 Student Lawyer 38 (October 1999)

Messinger, Scott, The Judge as Mentor: Oliver Wendell Holmes, Jr., and His Law Clerks, 11 Yale Journal of Law and the Humanities 119 (1999)

Washington, Linn, Bringing More Blacks to Clerking, 13 National Bar Association Magazine 34 (January/February 1999) (available on Westlaw, 13-FEB NBAM 34)

Wichern, Nadine J., A Court of Clerks, Not of Men: Serving Justice in the Media Age, 49 DePaul Law Review 621 (1999)

Berger, Ronald C. and Robert C. Zundel, Jr., Reflections on the Court of Appeals: New York State Court of Appeals: Reflections of Two Law Clerks, 48 Syracuse Law Review 1487 (1998)

Crowley, Mary Lou, Reflections on the Court of Appeals: Reflections of a Law Clerk, 48 Syracuse Law Review 1473 (1998)

Bowman, Nicole, To Be or Not to Be...What Could a Judicial Clerkship Do For Your Future Legal Career?, 24 Student Lawyer 18 (May 1996)

Caplow, Stacy, From Courtroom to Classroom: Creating an Academic Component to Enhance the Skills and Values Learned in a Student Judicial Clerkship Clinic, 75 Nebraska Law Review 872 (1996)

Appendix H

Melickian, Mark, Clerking for a Judge Will Make You Appreciate the Value of Clarity and Accuracy in Legal Writing, 24 Student Lawyer 11 (May 1996)

Becker, Edwards R. and others, The Federal Judicial Law Clerk Hiring Problem and the Modest March 1 Solution, 104 Yale Law Journal 207 (1994)

Chen, Jim, The Mystery and the Mastery of the Judicial Power, 59 Missouri Law Review 281 (1994)

Green, Linda H., The Spotless Reputation and Federal Law Clerk Employment Negotiations, 25 University of Memphis Law Review 127 (1994)

Rhinehart, Lynn K., Is There Gender Bias in the Judicial Law Clerk Selection Process?, 83 Georgetown Law Journal 575 (1994)

Norris, Trenton H., The Judicial Clerkship Selection Process: An Applicant's Perspective on Bad Apples, Sour Grapes, and Fruitful Reform, 81 California Law Review 765 (1993)

Jones, John P., Some Ethical Considerations for Judicial Clerks, 4 Georgetown Journal of Legal Ethics 771 (1991)

Wald, Patricia M., Selecting Law Clerks, 89 Michigan Law Review 152 (1990)

Mahoney, J. Daniel, Law Clerks: For Better or For Worse?, 54 Brooklyn Law Review 321 (1988)

Martucci, William C., The Appellate Judicial Clerkship: An Overview of an Institution, 43 Journal of the Missouri Bar 471 (1987)

Symposium of Judicial Clerkships, 35 Journal of Legal Education 129 (1986) Articles include: Judicial Clerkships and Elite Professional Culture The Virtues of Alternatives The Brighter Side of Clerkships The Judge as a Mentor: A Personal Memoir Judicial Clerkships: A Judge=s View

Crump, David, How Judges Use Their Law Clerks, New York State Bar Journal 43 (May 1986)

Crump, David, Law Clerks: Their Roles and Relationships With Their Judges, 69 Judicature 236 (December 1985)

Judicial Clerkships: A Symposium on the Institution, 26 Vanderbilt Law Review 1123 (1973)

For additional articles on clerking, search the full text news and journal databases and/or the Legal Resource Index on LexisNexis or Westlaw (See Appendix G, part V).

Books

G. A. Munneke, The Legal Career Guide: From Law Student to Lawyer (4th ed., 2002)

D. M. Strauss, Behind the Bench: The Guide to Judicial Clerkships (2002)

Appendix H

E. Lazarus, Closed Chambers: The First Eyewitness Account of the Epic Struggles Inside the Supreme Court (1998)

R. J. Aldisert, The Judicial Process (2d ed., 1996)

R. A. Posner, The Federal Courts: Crisis and Reform (1985)

F. Coffin, The Ways of a Judge: Reflections from the Federal Appellate Bench (1980)

J. B. Oakley & R. S. Thompson, Law Clerks and the Judicial Process: Perceptions of the Qualities and Functions of Law Clerks in American Courts (1980)

Appendix H

APPENDIX I: Sample Cover Letters

Usually, the cover letter is the least important part of your application B unless you do it wrong. Judges will decide whom to interview based on resumes, recommendations, transcripts, and writing samples. Accordingly, the sample cover letters that follow are short and sweet: they aim not to distract from the heart of the application.

If you do write a more detailed cover letter, you must write carefully. A cover letter is, in essence, a piece of advocacy. Be mindful of how it will sound to your audience, and consider whether to write different letters to different judges. For more information about cover letters, see page 12 of this Handbook, and see Appendix K for instructions on conducting mail merges and customizing letters. This appendix includes several simple form letters to get you started. If you have specific questions about your cover letters, ask the CSO.

Appendix I

SAMPLE LETTER

[Name and address – same heading as your resume]

[date]

The Honorable [full name of judge] [full address of chambers]

Dear Judge [last name]:

[paragraph stating that you wish to apply for a clerkship for a particular year or years, listing enclosures and naming your recommenders]

[if you choose briefly to highlight additional information (see above), paragraph describing additional facts about yourself]

[optional concluding paragraph volunteering to supply more information if needed]

Respectfully,

[your typewritten name]

Enclosures

Appendix I

SAMPLE LETTER

[Name and address – same heading as your resume]

[date]

The Honorable [full name of judge] [full address of chambers]

Dear Judge [last name]:

I would like to be considered for a 20__-20__ clerkship in your chambers. I will be graduating from the University of Southern California Law School in May 20__. A resume, transcript, and letters of recommendation from [____, ____, and ____] are enclosed. [If you know that the judge requires a writing sample, enclose it, list it and explain it, if necessary, here.]

I would welcome the opportunity to interview with you at your convenience.

Respectfully,

[your name]

Enclosures

Appendix I

SAMPLE LETTER: BASIC

[Name and Address - same heading as your resume]

[date]

The Honorable [full name of judge] [full address of chambers]

Dear Judge [last name]:

I am a third-year law student at the University of Southern California, and I wish to apply for a clerkship in your chambers in the 20__-20__ term. A resume, transcript, writing sample, and letters of recommendation from [____, ____, and ____] are enclosed. Should you require additional information, please do not hesitate to let me know.

Respectfully,

[your name]

Enclosures

Appendix I

SAMPLE LETTER: GEOGRAPHIC CONNECTION TO THE JUDGE

[Name and address – same heading as your resume]

[date]

The Honorable [full name of judge] Supreme Court State of Tennessee Middle Grand Division 100 Supreme Court Building Nashville, TN 37219

Dear Justice [last name]:

I am a third-year law student at the University of Southern California, and I wish to apply for a clerkship in your chambers for the year following my graduation. As a native of Tennessee, I have a special interest in clerking in the Nashville area.

A resume, transcript, writing sample, and letters of recommendation [from ____, ____, and ____] are enclosed. Should you require additional information, please do not hesitate to let me know.

Respectfully,

[your name]

Enclosures

Appendix I

SAMPLE LETTER: INCLUDING DETAILS ABOUT BACKGROUND

[Name and Address - same heading as your resume]

[date] The Honorable [full name of judge] United States Court of Appeals for the Ninth Circuit Street Address City, State Zip Code

Dear Judge [last name]:

I am writing to apply for a clerkship in your chambers for the 20__-20__ term. [Or, if it=s a district court, @I am writing to apply for a clerkship in your chambers to begin in the summer of 200_.@]

I am a third-year student at the University of Southern California Law School, where I am in the top 10 percent of my class [or, @and my exact class rank is being sent to you under separate cover,@ or, “and my exact class rank is being sent to you in a sealed letter included in the enclosed materials”]. I am on the Interdisciplinary Law Journal and am writing my note on the practical impact of the Violence Against Women Act [or give the title of the note]. Currently, I am working as a research assistant for Professor X, on a project regarding Y. This summer I will be working for Canouille, Siouem and Howe in Los Angeles.

Enclosed you will find my resume, a writing sample, [ranking letter from the Law School Registrar,] and letters of recommendation from [____, ____, and ____]. I am available for an interview at your convenience and can be reached at (213) XXX-XXXX.

Respectfully,

Jane Doe Enclosures

Appendix I

APPENDIX J: Form of Address

The following are the forms of address for different courts. Please note: do not abbreviate “The Honorable” to “The Hon.”

FEDERAL COURTS United States Supreme Court

Addressee Cover Letter and Envelope Address Salutation

The Chief Justice The Honorable (full name) Dear Chief Justice (last Chief Justice of the United States name): The Supreme Court 1 First Street, N.E. Washington, D.C. 20543

Associate Justice The Honorable (full name) Dear Justice (last name): Associate Justice The Supreme Court 1 First Street, N.E. Washington, D.C. 20543

United States Court of Appeals

Addressee Cover Letter and Envelope Address Salutation

Chief Judge The Honorable (Full name) Dear Judge (last name): Chief Judge United States Court of Appeals for the (number-th) Circuit Address

Senior Judge The Honorable (Full name) Dear Judge (last name): Senior Judge United States Court of Appeals for the (number-th) Circuit Address

Judge The Honorable (Full name) Dear Judge (last name): United States Court of Appeals for the (number-th) Circuit Address

Appendix J

United States District Court

Addressee Cover Letter and Envelope Address Salutation

Chief Judge The Honorable (Full name) Dear Judge (last name): Chief Judge United States District Court for the (District Name) Address

Senior Judge The Honorable (Full name) Dear Judge (last name): Senior Judge United States District Court for the (District Name) Address

Judge The Honorable (Full name) Dear Judge (last name): United States District Court for the (District Name) Address

United States Magistrate

Addressee Cover Letter and Envelope Address Salutation

Judge The Honorable (Full name) Dear Judge (last name): United States Magistrate Judge United States District Court for the (District Name) Address

United States Bankruptcy

Addressee Cover Letter and Envelope Address Salutation

Chief Judge The Honorable (Full name) Dear Judge (last name): Chief Judge United States Bankruptcy Court for the (District Name) Address

Judge The Honorable (Full name) Dear Judge (last name): United States Bankruptcy Court for the (District Name) Address

Appendix J

Other Federal Courts

Addressee Cover Letter and Envelope Address Salutation

Chief Judge The Honorable (Full name) Dear Judge (last name): Chief Judge (Name of Court) Address

Senior Judge The Honorable (Full name) Dear Judge (last name): Senior Judge (Name of Court) Address

Judge The Honorable (Full name) Dear Judge (last name): (Name of Court) Address

STATE COURTS State Supreme Court

Addressee Cover Letter and Envelope Address Salutation

Chief Justice The Honorable (Full name) Dear Justice (last name): Chief Justice (Name of State Supreme Court) Address

Justice The Honorable (Full name) Dear Justice (last name): (Name of State Supreme Court) Address

Other State Courts (Please note that the proper form of address for state courts varies from state to state. Confirm the proper form of address with the court before finalizing your cover letters).

Addressee Cover Letter and Envelope Address Salutation

Chief Judge The Honorable (Full name) Dear Judge (last name): (Title of Judge) (Name of Court) Address

Judge The Honorable (Full name) Dear Judge (last name): (Name of Court) Address

** Please note for the COURT OF CHANCERY, the proper salutation is “Dear Chancellor” or “Dear Vice Chancellor”

Appendix J

APPENDIX K: Mail Merge Instructions

MAIL MERGE INSTRUCTIONS IN Microsoft WORD XP

The following is designed to assist you in your pursuit of a judicial clerkship. These instructions are designed to work with WORD XP, which has been installed in the library.

In order to perform a mail merge, you will need the judgeselections.txt file that you downloaded after making your on-line judge selections. This file contains the names, addresses, and other variable text, such as the appropriate salutation. You should have also emailed copies of the judgeselections.txt in an Excel file to [email protected] (please write “Clerkship Judge Lists” in the subject line of the email) so your letters of recommendation can be prepared. The Excel file must be in alphabetical order by judges’ last names.

Note: All directions are written using the mouse to click the buttons and Pull Down Menu items. What you are to click is indicated in bold. In addition, the following instructions use brackets to enclose the items you should type. Do not type the brackets. Depending on the keyboard you use, the “return” key may be labeled either {Enter} or {Return}, but the function is the same. We use {Return} in the following instructions.

1. Click File, New, and choose Blank Document.

2. Click Tools, Letters and Mailings and choose Mail Merge Wizard. The Merge Wizard will appear on the right side of your screen.

3. From the list, choose what kind of document you’d like to create: Letter; Email Message; Envelopes; Label; Directory. (For this example, we will use Letter.)

4. At the bottom of the box, click the link that says, Next: Starting document.

5. The next box asks how you want to set up your letters. From the list, choose how you want to set up your letter, either in the current document, (from a template or an existing document) and then click the link at the bottom of the box that says Next: Select recipients.

6. On the Select Recipients Dialog box, you want to choose Use an existing list and then click the Browse link.

7. The Select Data Source dialog box opens. Browse to the area where you saved the judgeselections.txt file and double click on it to select it as your data source file.

8. The Mail Merge Recipients dialog box should open with a list of the judges you have saved. Click OK. This will return you back to your blank document.

9. Click the Next: Write your letter link at the bottom of the Mail Merge Wizard.

10. Type the {date} and then {Enter} twice.

Appendix K

11. Enter the judge address fields. On the Mail Merge Wizard, click on the More Items link. The Insert Merge Field dialog box will appear. Double Click on all the fields in the list to add them to you document. Click Close.

12. You will now need to format the address block properly by adding spaces and line breaks. Add spaces and line breaks so that your address block looks like the following:

«Judge_Prefix» «Judge_First» «Judge_Middle» «Judge_Last» «Judge_Suffix» «Judge_Address_Title» «Court_Name» «Judge_Address1» «Judge_Address2» «Judge_City», «Judge_State» «Judge_Zip»

13. Type {Enter} twice to go to the Greeting Line and type: {Dear Judge}, then, from the Mail Merge Wizard, click on the More Items link. Make the following selections from the More Fields dialog box:

Judge_Last

Click Close

Insert a {:} after Judge_Last

Your Greeting Line should look like this:

Dear Judge «Judge_Last»:

14. Type {Enter} twice and begin typing your letter.

15. When you have finished typing your letter, click Next: Preview your letters link on the Mail Merge Wizard.

16. If everything looks ok, click Next: Complete the merge link on the Mail Merge Wizard.

17. From here, you can print your letters or preview and/or edit individual letters.

Appendix K

MAIL MERGE INSTRUCTIONS IN Microsoft WORD 97

The following is designed to assist you in your pursuit of a judicial clerkship. These instructions are designed to work with Word 97.

In order to perform a mail merge, you will need the judgeselections.txt file that you downloaded after making your on-line judge selections. This file contains the names, addresses, and other variable text, such as the appropriate salutation. You should have also emailed copies of the judgeselections.txt in an Excel file to [email protected] (please write “Clerkship Judge Lists” in the subject line of the email) so your letters of recommendation can be prepared. The Excel file must be in alphabetical order by judges’ last names.

Note: All directions are written using the mouse to click the buttons and Pull Down Menu items. What you are to click is indicated in bold. In addition, the following instructions use brackets to enclose the items you should type. Do not type the brackets. Depending on the keyboard you use, the “return” key may be labeled either {Enter} or {Return}, but the function is the same. We use {Return} in the following instructions.

1. Open Microsoft Word 97 and choose File, New and choose Blank Document

2. Click Tools and then choose Mail Merge. The Mail Merge Helper dialog box will open.

1 - Main document

Click on Create and choose the type of document you want to create. For this example, we’ll use Form Letters. Choose Active Window

2 - Data Source

Click on Get Data and Choose Open Data Source

Change Files of type: to “All files (*.*)”

Browse to where you have saved judgeselections.txt and double click on the file

Click on Edit Main Document

3. Type the {Date} and then {Enter} twice

4. Click on Insert Merge Field and create an address block that looks like the following:

«Judge_Prefix» «Judge_First» «Judge_Middle» «Judge_Last» «Judge_Suffix» «Judge_Address_Title» «Court_Name» «Judge_Address1» «Judge_Address2» «Judge_City», «Judge_State» «Judge_Zip»

Appendix K

5. Type {Enter} twice to go to your greeting line. Type {Dear Judge}, Click on Insert Merge Field and create a greeting line that looks like the following:

Dear Judge «Judge_Last»:

6. Type {Enter} twice and begin typing your letter. See examples from Appendix I.

7. When you have finished typing your letter and want to complete the mail merge process, click Tools, Mail Merge

3 - Merge the data with the document

Click Merge

Where it says Merge to: Choose New document

Click Merge

8. You can now scroll down to edit/preview your letters.

Appendix K