COUNCIL MEETING
Commencing at 3.00pm
on
Tuesday 25 June 2013
Council Chamber District Council Building King George Place Timaru
TIMARU DISTRICT COUNCIL
Notice is hereby given that an Ordinary meeting of the Timaru District Council will be held in the Council Chamber, District Council Building, King George Place, Timaru on Tuesday 25 June 2013 at 3pm.
**The meeting will be preceded by a citizenship ceremony at 2pm.
LOCAL AUTHORITIES (MEMBERS’ INTERESTS) ACT 1968 Councillors are reminded that if you have a pecuniary interest in any item on the agenda, then you must declare this interest and refrain from discussing or voting on this item, and are advised to withdraw from the meeting table.
Peter Nixon CHIEF EXECUTIVE
TIMARU DISTRICT COUNCIL 25 JUNE 2013 AGENDA
Item Page No No 1 Opening Prayer – John Heyhoe, Geraldine Anglican Parish 2 Apologies 3 Public Forum 4 Identification of Urgent Business 5 Identification of Matters of a Minor Nature 6 1 Confirmation of Minutes - Council Meeting - 14 May 2013 7 8 Confirmation of Minutes – Annual Plan Hearing 4 June 2013 8 18 Schedule of Functions Attended by the Mayor and Deputy Mayor and Councillors 9 20 Schedule of Functions Attended by the Chief Executive Contract Let by the Chief Executive Under Delegated 10 22 Authority 11 23 Annual Plan 2013/14 12 25 Balanced Budget Requirement 13 27 Resolution to Set Rates 14 Recommendations from Standing Committees 15 33 Receipt of Community Board and Committee Minutes 16 Consideration of Urgent Business Items 17 Consideration of Minor Nature Matters 18 Public Forum Items Requiring Consideration 19 34 Exclusion of the Public 1 35 Confirmation of Minutes – Tenders Subcommittee 2 38 Confirmation of Minutes – Council meeting Receipt of Public Excluded Community Board and 3 40 Committee Minutes 4 41 Readmittance of the Public
TIMARU DISTRICT COUNCIL FOR THE MEETING OF 25 JUNE 2013
Report for Agenda Item No 6
Prepared by Peter Nixon Chief Executive
Confirmation of Minutes – Council Meeting 14 May 2013
______
Minutes of the May Council meeting.
Recommendation
That the minutes of the Council meeting held on 14 May 2013, excluding the public excluded items, be confirmed as a true and correct record.
Timaru District Council Council Meeting 826044 1 25 June 2013 TIMARU DISTRICT COUNCIL
MINUTES OF A MEETING OF THE TIMARU DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBER, DISTRICT COUNCIL BUILDING, KING GEORGE PLACE, TIMARU ON TUESDAY 14 MAY 2013 AT 3PM
PRESENT Mayor Janie Annear (Chairman), Clrs Coughlan, Earnshaw, Fraser, Kennedy, Lyon, Mulvey, Stevens, Taylor and Tierney
APOLOGIES Clr Odey Danny Gresham – Geraldine Community Board
IN ATTENDANCE Chief Executive (PH Nixon), Group Manager Community Services (S Matson), Group Manager Corporate Services (T Rogers), Group Manager District Services (AA Harper), Group Manager Regulatory Services (C English), Corporate Planning Manager (M Low), Council Secretary (J Brownie)
OPENING PRAYER John McMullan of the Wilson Street Baptist Church offered a prayer for the work of the Council.
1 PUBLIC FORUM Ron Bishop – Promoting Timaru Mr Bishop spoke to the Council about publications he had produced and ideas he has for promoting Timaru in different ways.
2 IDENTIFICATION OF MINOR NATURE ITEM
Proposed Clr Tierney Seconded Clr Coughlan
“That the letting of two tenders be discussed as a minor nature item at this meeting.”
MOTION CARRIED
3 CONFIRMATION OF MINUTES – HEARINGS COMMITTEE MEETING – 4 FEBRUARY 2013
Proposed Clr Earnshaw Seconded Clr Mulvey
“That the minutes of the Hearings Committee meeting held on 4 February 2013, excluding the public excluded item, be confirmed as a true and correct record.”
MOTION CARRIED
4 CONFIRMATION OF MINUTES – COUNCIL MEETING - 9 APRIL 2013
Proposed Clr Kennedy Seconded Clr Taylor
Timaru District Council Council Meeting 826044 2 25 June 2013
“That the minutes of the Council meeting held on 9 April 2013 be confirmed as a true and correct record.”
MOTION CARRIED
5 SCHEDULE OF FUNCTIONS ATTENDED BY THE MAYOR, DEPUTY MAYOR AND COUNCILLORS
Proposed Clr Coughlan Seconded Clr Kennedy
“That the schedule of functions attended by the Mayor, Deputy Mayor and Councillors be received, noting that Clr Coughlan attended the Catholic Women’s League conference rather than ‘opened’ it.”
MOTION CARRIED
6 SCHEDULE OF FUNCTIONS ATTENDED BY THE CHIEF EXECUTIVE
Proposed Clr Kennedy Seconded Clr Stevens
“That the schedule of functions attended by the Chief Executive be received and noted.”
MOTION CARRIED
7 AFFIXING OF THE COMMON SEAL
Proposed Clr Taylor Seconded Clr Stevens
“That the affixing of the Common Seal to the following documents be noted: Date Document
9 April 2013 Stock Certificate – Computershare Investor Services Ltd
17 April 2013 Warrant of Appointment Neil James Keenan – Dog Control Officer.”
MOTION CARRIED
8 CONTRACTS LET BY THE CHIEF EXECUTIVE UNDER DELEGATED AUTHORITY
Proposed Clr Earnshaw Seconded Clr Fraser
“That the following information on contracts let by the Chief Executive under delegated authority, be received:
Timaru District Council Council Meeting 826044 3 25 June 2013 Contract Number / Number Price Range Successful Description of $ Tender and Price Tenders
Contract 2073 – 2 $369,763.00 Hadlee and Brunton Caroline Bay to Stormwater Upgrade $495,560.40 $369,763.00 Tenders were evaluated by the Weighted Attribute Method
Contract 2087 – 3 $149,080.00 Beeby Contracting Guthrie Street Kerb to Ltd and Channel $176,400.06 $149,080.00 Replacement Tenders were evaluated by the Lowest Price Conforming Method.”
MOTION CARRIED
9 FINANCIAL AND WORK PROGRAMME REPORT FOR THE PERIOD ENDED 31 MARCH 2013 The Council considered a report by the Group Manager Corporate Services and Corporate Planning Manager reporting progress against Council’s work programme and financial results for the period ended 31 March 2013. Councillors asked questions relating to a number of activities.
Clr Fraser suggested that in regard to the level of service under Democracy, to ‘Communicate with the community’ provision be made on Council’s website for a repository of some of Council’s public documents historically, to allow members of the public to view the documents, look at any changes that have been made over the years and make comments. It was suggested that this possibility be looked at when Council’s website is upgraded.
Proposed Clr Stevens Seconded Clr Lyon
“That the report be received and noted.”
MOTION CARRIED
10 2013 LOCAL AUTHORITY ELECTIONS – EARLY PROCESSING OF VOTES (File E2/2) The Council considered a report by the Electoral Officer seeking approval for the early processing of returned voting documents for the 2013 local authority elections.
Proposed Clr Tierney Seconded Clr Mulvey
“That the Council resolves that the returned voting documents for the 2013 Local Authority Elections are to be processed during the voting period pursuant to Section 79 of the Local Electoral Act 2001 and the Local Electoral Regulations 2001.”
MOTION CARRIED
Timaru District Council Council Meeting 826044 4 25 June 2013 11 2013 LOCAL AUTHORITY ELECTIONS – ORDER OF CANDIDATE NAMES (File E2/2) The Council considered a report by the Electoral Officer seeking a decision on the order of candidates’ names on the voting papers for the 2013 local authority elections.
Clr Earnshaw referred to research indicating that the order of candidates names on voting papers can have an effect of up to 10%. Clr Stevens reported that he had examined the results of the previous two local authority elections in regard to the Timaru Ward and found that in 2010, the order of names was a 4% factor in the result but in 2007 the order of names had a 15% influence on the results.
Proposed Clr Tierney Seconded Clr Fraser
“That Option 3 – Random Order (all voting documents have a different order) be used for voting documents for the 2013 Local Authority Elections.”
MOTION CARRIED
12 RECOMMENDATIONS FROM RESOURCE PLANNING AND REGULATION COMMITTEE – 23 APRIL 2013 12.1 Building Advisory Services Delegations Register The Council considered a recommendation from the Resource Planning and Regulation Committee of 23 April to approve the delegations outlined in the Building Services Delegation Register.
Proposed Clr Mulvey Seconded the Mayor
“That the Council approves the delegations outlined in the Building Services Delegation Register.”
MOTION CARRIED
12.2 Review of Council’s Gambling Machine and Board (TAB) Venue Policy The Council considered a recommendation from the Resource Planning and Regulation Committee on the Gambling and Board Venue Policy.
Proposed Clr Mulvey Seconded the Mayor
“That the existing Class 4 Gambling Machine and Board Venue Policy be adopted and that the Council agrees to undertake a Social Impact Assessment prior to reviewing the policy again in 2016.”
MOTION CARRIED 12.3 Swimming Pools Submission The Council considered a recommendation from the Resource Planning and Regulation Committee on Council’s submission on proposed changes to the Fencing of Swimming Pools Act 1987.
Proposed Clr Mulvey Seconded the Mayor
Timaru District Council Council Meeting 826044 5 25 June 2013 “That Council endorses the submission, subject to the amendments made at the Resource Planning and Regulation Committee meeting on 23 April, on proposed changes to the Fencing of Swimming Pools Act 1987.”
MOTION CARRIED
13 RECEIPT OF MINUTES OF COMMUNITY BOARD AND COMMITTEE MEETINGS
Proposed Clr Fraser Seconded Clr Kennedy
“That the minutes of the following meetings be received: Geraldine Community Board 16 April 2013 Community Development Committee 23 April 2013 Resource Planning and Regulation Committee 23 April 2013 District Services Committee 23 April 2013 Policy and Development Committee 23 April 2013.”
MOTION CARRIED
14 CONSIDERATION OF MINOR NATURE ITEM Advice of Tenders Let The District Services Manager reported briefly on the outcome of the Tenders Subcommittee meeting held earlier in the day, which approved the letting of tenders for two contracts of significant value – the utilities maintenance contract, awarded to City Care Ltd and the construction of the Elginshire Street extension at Washdyke, awarded to Fulton Hogan Ltd.
15 EXCLUSION OF THE PUBLIC
Proposed Clr Stevens Seconded Clr Taylor
“That the Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act: Confirmation of Minutes Hearings Committee Section 7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. Confirmation of Minutes Council Meeting Section 7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons Confirmation of Minutes Tenders Subcommittee Section 7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely
Timaru District Council Council Meeting 826044 6 25 June 2013 unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. TDHL directorship Section 7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons.”
MOTION CARRIED
16 READMITTANCE OF THE PUBLIC
Proposed Clr Kennedy Seconded Clr Taylor
“That the public be readmitted to the meeting.” MOTION CARRIED
The meeting concluded at 4pm.
______Chairman
Timaru District Council Council Meeting 826044 7 25 June 2013 TIMARU DISTRICT COUNCIL FOR THE MEETING OF 25 JUNE 2013
Report for Agenda Item No 7
Prepared by Peter Nixon Chief Executive
Confirmation of Minutes – Council Annual Plan Hearing 4 June 2013
______
Minutes of the Annual Plan Hearing.
Recommendation
That the minutes of the Council Annual Plan Hearing held on 4 June 2013, be confirmed as a true and correct record.
Timaru District Council Council Meeting 826044 8 25 June 2013 TIMARU DISTRICT COUNCIL
MINUTES OF A MEETING OF THE TIMARU DISTRICT COUNCIL TO CONSIDER SUBMISSIONS TO THE COUNCIL ANNUAL PLAN, HELD IN THE COUNCIL CHAMBER, DISTRICT COUNCIL BUILDING, 2 KING GEORGE PLACE, TIMARU ON TUESDAY 4 JUNE 2013 AT 9.00AM
PRESENT Mayor Janie Annear (Chairman), Clrs Coughlan, Earnshaw, Fraser, Kennedy, Lyon, Mulvey, Odey, Oliver, Taylor and Tierney
IN ATTENDANCE Chief Executive (PH Nixon), Group Manager District Services (AA Harper), Group Manager Regulatory Services Manager (C English), Group Manager Corporate Services (T Rogers), Group Manager Community Services (S Matson), Corporate Planning Manager (M Low), Drainage and Water Manager (G Hall) (part meeting), Council Secretary (J Brownie)
OPENING PRAYER Craig Winnington, Cornerstone Christian Centre, Temuka, offered a prayer for the work of the Council
1 DRAFT ANNUAL PLAN 2013/14 The Council considered a report by the Corporate Planning Manager on submissions to the draft 2013/14 Annual Plan, including a summary of submissions and comments from Council officers.
Verbal Submissions The following submitters spoke in support of their written submissions and answered questions from Councillors: Owen and Shirley Burt – dog parks (sub 12); Colin Truman – Caroline Bay Trust Aoraki Centre (sub 50); Squeaky Wheel – Ron Paulin – recreation and leisure, roading and footpaths (sub 55); Mike Thomas – Rangitata-Orari water race scheme (sub 26); Ian Kerse – Rangitata-Orari water race scheme (sub 28); Alister Millar - Tainui Farm – Rangitata-Orari water race scheme (sub 32); Geraldine Community Board – Rosie Morten – roading and footpaths (sub 7); Orari Estate Ltd/Rangitata South Irrigation Scheme – Ian Morten – Rangitata- Orari water race scheme (subs 19 & 20); Martin Rupert - Rangitata-Orari water race scheme (sub 33); Rangitata Water Ltd – Gerard Richardson - Rangitata- Orari water race scheme (sub 38), Rooney Farms Ltd – Gerard Richardson - Rangitata-Orari water race scheme (sub 39); John Bray - Rangitata-Orari water race scheme (sub 41); Phillip Donehue - Rangitata-Orari water race scheme (sub 42); SC Women’s Community Centre Trust – Isobel Mayman and Lawrence Rawstorn – rates rebate (sub 62); SC Federated Farmers – Bob Douglas and Ivon Hurst – various (sub 67); James Campbell – Benvenue cliffs and lighthouse (sub 69); McGregor Simpson – rates, roading and footpaths (sub 70); Sally Haugh – natural burial sites (sub 72); Sport Canterbury SC – Verna Parker – various (sub 77); SC Chamber of Commerce – Wendy Smith and Nigel Davenport – various (sub 56); Aoraki Development Business and Tourism – Wendy Smith and William Rolleston – various (sub 57).
Timaru District Council Council Meeting 826044 9 25 June 2013 Written Submissions The following written submissions were received:
Allan Barr (sub 1), Helen Read (sub 2); Glynis Sowman (sub 3), Dan McAuliffe (sub 4), Joan Stanley (sub 5), Environment Canterbury (sub 6), Democrats for Social Credit – Heather Smith (sub 8), Tony Kerr (sub 9), Annette Jarrold (sub 10), Garfield Hayes (sub 11), Mark Hervey (sub 13), Maree Johnston (sub 14), DC McKenzie (sub 15), Barry Everett (sub 16), Pam O’Neill (sub 17), Elisabeth Allen (sub 18), Waybrooke Dairy Farm Ltd – John Wells (sub 21), Hugh Gorringe (sub 22); Tim Exton & Karen Mile (sub 23), Jean Goodwin (sub 24), Moffitt Dairy Ltd – Hughan Pedlow (sub 25), AM Walker (sub 27), Hamish Brown (sub 29), PS Schaab (sub 30), Roger Fagg (sub 31), Ross Grant (sub 34), Patrick Daly (sub 35), Daniel Stack (sub 36), Chelsea McAuley (sub 37), Evan & Victoria Thatcher (sub 40), SC Historical Society - Ray Bennett (sub 43), Sophie Enersen (sub 44), Melissa Patterson (sub 45), Juanita Cootes (sub 46), Amber Haines (sub 47), Lisa Pierce (sub 48), Kerry Anne West (sub 49), Rachael Bason (sub 51), John Fitzgerald (sub 52), Aorangi & Harding Memorials (sub 53), National Council of Women SC branch (sub 54), Tayler & Sons Ltd - Nick Tayler (sub 58), Enviroschools Foundation – Kristen Price (sub 59), Pye Group Ltd - Leighton & Michelle Pye (sub 60), Joanne Hansen (sub 61), Jodie Chittock (sub 63), Turley Farms - Murray Turley (sub 64), Jatarna Brennan (sub 65), Jeanette Cooke (sub 66), Automobile Association – Kathryn Wells (sub 68), Tony Brown (sub 71), Richard Dale (sub 73), Bee Friendly Farming Group – Kath Stewart (sub 74), Raymond & James Bowan (sub 75), Ronald & Anna Clearwater (sub 76), Community & Public Health – Dr Daniel Williams (sub 78), Timaru District Council (sub 79), Tom O’Carroll (sub 80), JS Ellery (sub 81), SC Aviation Heritage Centre (sub 82).
Declarations of Interest Clr Coughlan declared an interest in the Women’s Community Centre Trust, withdrew from the Council table and did not vote on this issue.
Clr Kennedy declared an interest in the Community and Public Health submission, withdrew from the Council chamber and did not vote on this issue.
Submissions Received and Noted After due consideration the Council resolved to receive and note the following submissions: Helen Read (sub 2), Democrats for Social Credit (sub 8), Tony Kerr (sub 9), Garfield Hayes (sub 11), DC McKenzie (sub 15), Barry Everett (sub 16), Jean Goodwin (sub 24), PS Schaab (part sub 30), Patrick Daly (sub 35), SC Historical Society – Ray Bennett (sub 43), Colin Truman (sub 50), SC Chamber of Commerce – Wendy Smith (sub 56), Aoraki Development Business and Tourism – Wendy Smith (Sub 57), Enviroschools Foundation – Kristen Price (sub 59), Joanne Hansen (sub 61), Jeanette Cooke (sub 66 part), SC Federated Farmers – Bob Douglas and Ivon Hurst (sub 67), James Campbell (sub 69), McGregor Simpson (sub 70), Bee Friendly Farming Group (sub 74).
Timaru District Council Council Meeting 826044 10 25 June 2013 Decisions Made on Submissions The following decisions on submissions were made:
Sub 1 Allan Barr - CBD Upgrade
Proposed Clr Earnshaw Seconded Clr Stevens
“That the submission be received and considered as part of the CBD upgrade plan development.”
MOTION CARRIED
Sub 3 Glynis Sowman, sub 12 Owen and Shirley Burt - Dog Parks
Proposed Clr Lyon Seconded Clr Kennedy
“That the submitter be advised that the possibility of establishing a dog park was extensively considered at the recent Bylaw Hearing and while there are no plans at present to establish a dog park in the District, it may be revisited at some point in the future.”
MOTION CARRIED
Sub 4 Dan McAuliffe – Rates, and Roading and Footpaths
Proposed Clr Lyon Seconded Clr Kennedy
“That the request regarding rates be received and noted, and the comments regarding roading and footpaths be considered as part of the Council Streetscapes Policy review.”
MOTION CARRIED
Sub 5 Joan Stanley – Heavy Vehicles
Proposed Clr Coughlan Seconded Clr Earnshaw
“That the submission be received and noted and Council liaise with NZTA regarding progress with the implementation of the strategy to widen the heavy traffic route through Timaru, and alternative methods of reducing the noise pollution from heavy vehicles be investigated (eg road surface, restriction on use of air brakes, signage etc).”
MOTION CARRIED
Sub 6 Environment Canterbury – Orari-Opihi-Pareora Water Management Committee Honoraria
Proposed Clr Kennedy Seconded Clr Odey
Timaru District Council Council Meeting 826044 11 25 June 2013 “That Council agrees to continue to fund one quarter of the honoraria and travel costs for the OOP Zone Committee.”
MOTION CARRIED
Sub 7 Geraldine Community Board – New Footpaths Budget
Proposed the Mayor Seconded Clr Stevens
“That the Geraldine new footpaths budget be increased by $10,000 for 2013/14 funded by an increase in the Geraldine works and services rate.”
MOTION CARRIED
Sub 10 Annette Jarrold CBD Upgrade
Proposed Clr Earnshaw Seconded Clr Odey
“That the submission be received and considered as part of the CBD upgrade plan development.”
MOTION CARRIED
Washdyke Creek Beautification
Proposed Clr Earnshaw Seconded Clr Odey
“That the submitter be advised that improvements for the Washdyke Creek/SH 1 area are currently being planned by ECan, but following implementation of this work, Council could possibly liaise with landowners and community groups to facilitate native plantings to beautify the area.”
MOTION CARRIED
Sub 13 Mark Hervey - Airport
Proposed Clr Kennedy Seconded Clr Coughlan
“That the airport parking and landscaping issues be further investigated and reported to the District Services Committee for in depth consideration.”
MOTION CARRIED
Sub 14 Maree Johnston – Morgans Road/Wai iti Road/Barnes Street Intersection
Proposed Clr Kennedy Seconded Clr Earnshaw
Timaru District Council Council Meeting 826044 12 25 June 2013 “That Council confirms support for the construction of a roundabout at the Morgans Road/Wai iti Road/Barnes Street intersection for construction in the 2013/14 Annual Plan year subject to financial assistance from the NZ Transport Agency.”
MOTION CARRIED
Sub 17 Pam O’Neill and sub 18 Elisabeth Allen - Social Housing
Proposed Clr Kennedy Seconded Clr Earnshaw
“That the tenants be thanked for their submissions and advised that the submissions will be considered as service requests and will be investigated and addressed as appropriate.”
MOTION CARRIED
Rangitata-Orari Water Race Scheme Sub 19 Orari Estate Ltd – Ian Morten, sub 20 Rangitata South Irrigation Scheme – Ian Morten, sub 21 Waybrooke Dairy Farm Ltd – John Wells, sub 22 Hugh Gorringe, sub 23 Tim Exton/Karen Mile, sub 25 Moffitt Dairy Ltd – Hughan Pedlow, sub 26 Mike Thomas, sub 27 AM Walker, sub 28 Ian Kerse, sub 29 Hamish Brown, sub 32 Tainui Farm – Alistair Millar, sub 33 Martin Rupert, part sub 34 Ross Grant, sub 36 Daniel Stack, sub 38 Rangitata Water Ltd - Gerard Richardson, sub 39 Rooney Farms Ltd – Gerard Richardson, sub 40 Evan & Victoria Thatcher, sub 41 John Bray, sub 42 Phillip Donehue, sub 58 Tayler & Sons Ltd – Nick Tayler, sub 60 Pye Group Ltd – Leighton & Michelle Pye, sub 64 Turley Farms – Murray Turley, part sub 71 Tony Brown, sub 73 Richard Dale, sub 75 Raymond & James Bowan, sub 76 Ronald & Anna Clearwater, sub 80 Tom O’Carroll, sub 81 JS Ellery
Proposed Clr Coughlan Seconded Clr Odey a “That the Rangitata-Orari water race scheme continues in its current form for the 2013/14 year and that staff liaise further with consumers to consider actual stockwater demand, race relocations and optional withdrawal from the scheme, and to meet with consumers in early 2014 to consult on these matters further and the future of the scheme, and b That a report be prepared on how to address the issue of landowners not receiving a service they are paying for, and appropriate rating options available.”
MOTION CARRIED
Sub 30 (part) PS Schaab – Cemeteries, and Roading and Footpaths
Proposed Clr Kennedy Seconded Clr Stevens
“That the submission regarding cemeteries be received and noted, and in regard to the footpath concerns, the current policy of urban property owners being responsible for mowing the property frontage grass berm be confirmed.”
MOTION CARRIED
Timaru District Council Council Meeting 826044 13 25 June 2013 Sub 31 Roger Fagg -World War One Remembrance
Proposed Clr Earnshaw Seconded Clr Coughlan
“That the 100th anniversary of World War 1 be referred to Council’s Cultural and Learning facilities (library, museum, art gallery) and other local organisations for a coordinated response to the anniversary, including appropriate funding opportunities.”
MOTION CARRIED
The Council considered the request to build a memorial to commemorate the 100th anniversary. However, the Council believes there are already enough war memorials in the District and an additional, separate memorial is not necessary.
Sub 34 (part) Ross Grant - Roading and Footpaths
Proposed Clr Mulvey Seconded Clr Lyon
“That a report be prepared on options for possible remedial work to improve the safety and condition of Rangitata Island Road and Orton-Rangitata Mouth Road prior to the 2014/15 year, at the same time taking into account the wider road maintenance situation across the district.”
MOTION CARRIED
Cloth Nappy Workshop Sub 37 Chelsea McAuley, sub 44 Sophie Enersen, sub 45 Melissa Patterson, sub 46 Juanita Cootes, sub 47 Amber Haines, sub 48 Lisa Pierce, sub 49 Kerry Anne West, sub 51 Rachael Bason, sub 63 Jodie Chittock, sub 65 Jatarna Brennan
Proposed Clr Earnshaw Seconded Clr Coughlan
“That some options be investigated for ways in which a cloth nappy programme might operate as a community-based initiative with some level of support from Council, and a report be submitted to the District Services Committee for consideration.”
MOTION CARRIED
Sub 50 Colin Truman – Caroline Bay Trust Aoraki Centre It was suggested that some of the issues raised in Mr Truman’s submission could be considered after the first year of operation of CBay. Some matters could not be disclosed as they were commercially sensitive.
Sub 52 John Fitzgerald, sub 66 (part) Jeanette Cooke – Local Alcohol Policy
Proposed Clr Kennedy Seconded Clr Taylor
“That the submissions be received and noted and the information be referred to the Local Alcohol Policy process.”
MOTION CARRIED
Timaru District Council Council Meeting 826044 14 25 June 2013
Sub 53 Aorangi & Harding Memorials – Les Jones - Cemeteries
Proposed Clr Coughlan Seconded Clr Earnshaw
“That a report be prepared on the possibility of introducing a permit system for cemetery monuments or requiring the installation to be carried out by a member of the NZ Master Monumental Masons Association.”
MOTION CARRIED
Sub 54 National Council of Women – Theatre Royal, Social Housing and Various
Theatre Royal
Proposed Clr Earnshaw Seconded Clr Kennedy
“That as part of the CBD refresh, safety at the rear of the Theatre Royal be looked at (lighting, walkway surface), and the National Council of Women be asked for more detail on its request for the rear of the theatre, and the other comments in the submission be received and noted.”
MOTION CARRIED
Social Housing It was noted that the council is currently unable to access funding from the government’s Social Housing Fund due to government policy.
Sub 55 Squeaky Wheel – Ron Paulin
Proposed Clr Stevens Seconded Clr Earnshaw
“That the submission be received and noted and Council consider any opportunities that may arise for improving cycling safety in the District.”
MOTION CARRIED
Sub 62 Women’s Community Centre Trust – Isobel Mayman and Lawrence Rawstorn
Proposed Clr Fraser Seconded Clr Lyon
“That a report be prepared on rates payable for organisations that have leases with the Council to review the situation and look at any inconsistencies that may exist between the rental arrangements.”
MOTION CARRIED Sub 68 NZ Automobile Association
Proposed Clr Earnshaw Seconded Clr Odey
Timaru District Council Council Meeting 826044 15 25 June 2013 a “That the submission be received and noted b The submitter be advised of the LTP review programme and opportunities available for input when it has been developed c That the non-right turn from Bank Street into Church Street be more closely monitored.”
MOTION CARRIED
Sub 71 (part) Tony Brown – Arundel-Belfield Road
Proposed Clr Odey Seconded Clr Taylor
“That the seal extension of Arundel-Belfield Road is not completed in the 2013/14 year.”
MOTION CARRIED
Sub 72 Sally Haugh – Natural Burial Areas
Proposed Clr Kennedy Seconded Clr Mulvey
“That a report be prepared on the viability of establishing natural burial areas in all/any of the District’s cemeteries, and that consideration be given to provision for a natural burial area when planning a new Timaru cemetery.”
MOTION CARRIED
Sub 77 Sport Canterbury SC – Verna Parker - Various
Proposed Clr Kennedy Seconded Clr Mulvey
“That the submission be received and noted and that the offer of Sport Canterbury to work with Council in developing a Sport and Recreation Strategy be accepted.”
MOTION CARRIED
Sub 78 Community and Public Health – Dr Daniel Williams - Various
Smokefree spaces
Proposed Clr Earnshaw Seconded Clr Coughlan
“That all skateparks in the District be smokefree areas, in order to be consistent with the District’s playgrounds.”
MOTION CARRIED
Active Transport It was suggested that Council investigate what can be achieved within existing budgets and working with Community and Public Health in regard to promoting active transport.
The balance of the submission was received and noted.
Timaru District Council Council Meeting 826044 16 25 June 2013 Sub 79 Timaru District Council – General
Proposed Clr Coughlan Seconded Clr Taylor
“That the changes suggested be included in the final 2013/14 Annual Plan.”
MOTION CARRIED
Sub 82 SC Aviation Heritage Centre – Airport Control Tower The Council noted that the airport control tower could be needed at some point in the future and therefore Council cannot give a long term undertaking that the tower will continue to be leased to the SCAHC indefinitely.
Proposed Clr Coughlan Seconded Clr Kennedy
“That a report be prepared on the future of the Airport Control Tower and the SC Aviation Heritage Centre be invited to speak to the meeting at which the report is presented.”
MOTION CARRIED
Overall Resolution
Proposed Clr Earnshaw Seconded Clr Fraser
a “That Council has considered the submissions to the draft 2013/14 Annual Plan, and has given regard to Sections 76, 77, 78, 80, 81 and 82 of the Local Government Act 2002. These sections cover all aspects of Council decision-making. In particular, Council has considered the views and preferences of persons likely to be affected by, or who have an interest in the matter.
b That the changes to the Draft Annual Plan 2013/14 identified, be incorporated in the final document to be adopted on 25 June 2013.”
MOTION CARRIED
The Mayor thanked everyone who had been involved in the preparation of the Annual Plan.
The meeting concluded at 3.25pm.
______Chairman
Timaru District Council Council Meeting 826044 17 25 June 2013 TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 25 JUNE 2013
Report for Agenda Item No 8
Prepared by Peter Nixon Chief Executive
Schedule of Functions Attended by the Mayor, Deputy Mayor and Councillors
______
Functions Attended by the Mayor 1 May Radio New Zealand interview
2 May Chaired Timaru District Holdings Ltd board meeting Attended NZTA function in Christchurch
7 May Attended Bluestone School Heroes Day
8 May Presented submission on Psychoactive Substances Bill to Select Committee in Wellington Radio interview
9 May Met with Otago Regional Council representatives Visited dairy re psychoactive substances Met with Rotary representative
14 May Chaired Tenders Subcommittee meeting Chaired TDHL teleconference meeting Chaired Council meeting
15 May Met with ADBT tourism representatives Chaired Safer Communities Committee meeting Media conference call Attended meeting with Wairarapa Water Use Project Team
16 May Visited Geraldine Attended Child Cancer Volunteer dinner
18 May Attended Hospice Society function
20 May Took part in TV3 debate on psychoactive substances
21 May Met with Professor Leo from Otago University Chaired public meeting on psychoactive substances
Timaru District Council Council Meeting 826044 18 25 June 2013 22 May Radio interview Chaired workshop on TDHL debt facilities Met with Canterbury TV representatives
23 May Attended Local Government Superannuation Trust meeting
24 May Met with Aoraki Polytechnic representative Attended Sport SC Awards
25 May Attended Timaru Host Lions Club 50th anniversary
28 May Attended funeral for Adrienne Rooney
29 May Participated in Civil Defence exercise Attended Aoraki Polytechnic Steering Group meeting
30 May Attended opening of Farmers Mill – new flour mill
4 June Chaired Annual Plan Hearing
5 June Radio interview Continuation of Annual Plan Hearing
7 June Attended Zone 5 and 6 meeting in Queenstown
10 June Hosted Rotary Club afternoon tea
12 June Radio interview
13 & 14 June Attended Rural Provincial Sectors meeting in Wellington
Functions Attended by the Deputy Mayor in Addition to Councillor Duties
20 May Attended Zero Waste Awards
24 May Attended St Johns District Awards
Recommendation
That the report be received and noted.
Timaru District Council Council Meeting 826044 19 25 June 2013 TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 25 JUNE 2013
Report for Agenda Item No 9
Prepared by Peter Nixon Chief Executive
Schedule of Functions Attended by the Chief Executive
______
Functions Attended by the Chief Executive 1 May Te Ana Whakairo audioconference
2 May TDHL Board meeting
3 May Attended Working Smarter webinar
6 May Attended Infrastructure webinar
8 May Attended Alpine Energy Ltd shareholders meeting
9 May Met with Otago Regional Council representatives
14 May Attended Tenders Subcommittee meeting Attended Council meeting
15 May Attended meeting with Wairarapa Water Use Project Team
20 May Attended Chamber of Commerce function
21 May Attended Better Local Government webinar Met with Rockpoint Corporate Finance representative Attended public meeting on psychoactive substances
22 May Attended workshop on TDHL debt facilities Met with Canterbury TV representatives
29 May Attended Chamber of Commerce Business After 5
30 May Attended opening of new flour mill
31 May Attended Civil Defence Emergency Management Group meeting
Timaru District Council Council Meeting 826044 20 25 June 2013 4 June Annual Plan Hearing
5 June Annual Plan Hearing continuation Te Ana Whakairo teleconference meeting
7 June Attended Zone 5 & 6 meeting in Queenstown
11 June Attended Standing Committee meetings
12 June Attended meeting re Centre of Excellence for Health of Older Persons
13 & 14 June Attended Rural Provincial Sectors meeting in Wellington
Recommendation
That the report be received and noted.
Timaru District Council Council Meeting 826044 21 25 June 2013 TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 25 JUNE 2013
Report for Agenda Item No 10
Prepared by Peter Nixon Chief Executive
Contract Let by the Chief Executive Under Delegated Authority
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Recommendation
That the following information on a contract let by the Chief Executive under delegated authority, be received.
Contract Number / Number Price Range Successful Description of Tender and Price Tenders $
Geraldine Parks/Cemetery 4 $91,049.41 SICON Ltd Grounds Maintenance to $161,397.70 $91,049.41
Tenders were evaluated by the Weighted Attribute Method
The above prices are GST exclusive
Timaru District Council Council Meeting 826044 22 25 June 2013 TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 25 JUNE 2013
Report for Agenda Item No 11
Prepared by Tina Rogers Group Manager Corporate Services
Mark Low Corporate Planning Manager
Annual Plan 2013/14 (File C5/17/1)
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Purpose of Report The purpose of this report is to adopt the Timaru District Council 2013/14 Annual Plan.
Background The Annual Plan 2013/14 represents Year 2 of the 2012-22 Timaru District Long Term Plan (LTP). It includes the budget, work programme and fees proposed for the 2013/14 financial year along with variations to the LTP 2012-22 document.
It has been consulted on, using the Special Consultative Procedure.
Options Section 95 of the Local Government Act 2002 requires the Council to prepare and adopt an Annual Plan for each financial year. The Plan must be adopted before the commencement of the year to which it relates.
Identification of Relevant Legislation, Council Policy and Plans Local Government Act (LGA) 2002 Timaru District Council LTP 2012 - 2022
Assessment of Significance This matter is significant under the Council’s Significance Policy and has been consulted on using the Special Consultative Procedure under Section 83 and 85 of the LGA.
Consultation Consultation included: Pre-consultation with community boards on projects in their communities Summary delivered via the High Country Herald on Wednesday 17 April to all Timaru District residents Document mailout to interested parties Media releases and publicity through Council Noticeboard Availability via hard copy through the Council offices and libraries Webpage and online submission opportunity on Council’s website.
Timaru District Council Council Meeting 826044 23 25 June 2013 The Draft Annual Plan 2013/14 was consulted on from 13 April to 13 May 2013 and 82 submissions were received on a wide range of issues. A public hearing was held on Tuesday 4 June. All changes made by Council have been incorporated in the final document.
Other Considerations There are no other considerations relevant to this matter.
Funding Implications There are no funding implications associated with this report.
Conclusion The adoption of the Annual Plan 2013/14 is the final step in the corporate planning process. The Plan is based on Year 2 of the 2012-22 LTP and has been through the appropriate consultative processes.
Recommendation
That the Timaru District Council Annual Plan 2013/14 is adopted in accordance with Section 95 of the Local Government Act 2002.
Timaru District Council Council Meeting 826044 24 25 June 2013 TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 25 JUNE 2013
Report for Agenda Item No 12
Prepared by Tina Rogers Group Manager Corporate Services
Balanced Budget Requirement (File C5/17/3)
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Purpose of Report The purpose of this report is for Council to resolve to permit an unbalanced budget in the 2013/14 Annual Plan.
Background In its forecast Statement of Comprehensive Income, Council is reporting a surplus due to forecast income including grants and subsidies specifically provided by external parties to fund capital expenditure projects. These grants and subsidies are not available to meet day to day forecast operating expenses. Expenditure associated with these grants and subsidies is recorded in the Forecast Statement of Financial Position, not the Forecast Statement of Comprehensive Income. Forecast interest income on Special Funds invested is allocated to and reinvested with those special funds and is therefore also not available to meet forecast day to day operating costs.
Council fully funds depreciation on assets and maintains investments to match depreciation special fund balances. Timaru District Council is of the opinion that it is financially prudent not to have a balanced budget in the Forecast Statement of Comprehensive Income and, due to the matters noted above, it is necessary for forecast income to exceed forecast expenditure in the Forecast Statement of Comprehensive Income.
Therefore in line with Subsection 2 of Section 100 of the Local Government Act 2002, it is financially prudent for the Council to project operating revenues at a different level from that required by Subsection 1 of Section 100 of the Local Government Act 2002.
Options To permit an unbalanced budget for the year commencing 1 July 2013.
Identification of Relevant Legislation, Council Policy and Plans Section 100 of the Local Government Act 2002 states as follows:
"Balanced Budget Requirement - 1) A local authority must ensure that each year’s projected operating revenues are set at a level sufficient to meet that years projected operating expenses.
Timaru District Council Council Meeting 826044 25 25 June 2013 2) Despite Subsection (1), a local authority may set projected operating revenues at a different level from that required by that subsection if the local authority resolves that it is financially prudent to do so, having regard to –
a) the estimated expenses of achieving and maintaining the projected levels of service provision set out in the long term Council Community Plan, including the estimated expenses associated with maintaining the service capacity and integrity of assets through their useful life; and
b) the projected revenue available to fund the estimated expenses associated with maintaining the service capacity and integrity of assets throughout their useful life; and
c) the equitable allocation of responsibility for funding the provision and maintenance of assets and facilities throughout their useful life; and
d) the funding and financial policies adopted under Section 102."
Assessment of Significance This matter is not deemed significant under the Council’s Significance Policy.
Consultation Consultation has been included as part of the consultation on the Annual Plan.
Other Considerations There are no other considerations relevant to this matter.
Funding Implications The budget has previously been reviewed by Council.
Recommendation
That in accordance with Section 100 of the Local Government Act 2002, the Council resolves to permit an unbalanced budget in the Annual Plan for the year commencing 1 July 2013.
Timaru District Council Council Meeting 826044 26 25 June 2013 TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 25 JUNE 2013
Report for Agenda Item No 13
Prepared by Tina Rogers Group Manager Corporate Services
Resolution to Set Rates (File R1/2)
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Recommendation
That the attached resolution to set and assess rates for the year commencing on 1 July 2013, and ending on 30 June 2014, be adopted.
Timaru District Council Council Meeting 826044 27 25 June 2013 TIMARU DISTRICT COUNCIL
RESOLUTION TO SET RATES Timaru District Council has adopted its Annual Plan for 2013-14. It has made no changes to its proposed rating policy as a result of submissions received during the special consultative procedure and is now moving to set and assess the rates described in its rating policy.
1 That the Timaru District Council set the following rates under the Local Government (Rating) Act 2002, on rating units in the district for the financial year commencing 1 July 2013 and ending on 30 June 2014. Such rates shall become due and payable by instalments on the dates prescribed in clause 13 of this resolution.
2 All rates and charges are inclusive of the Goods and Services Tax (GST).
3 General Rate
That pursuant to Section 13(2)(b) and Section 14 of the Local Government (Rating) Act 2002 a general rate set as a rate in the dollar on the land value of all rating units within the Timaru District, assessed on a differential basis as described below:
Timaru District - Accommodation $0.01192 Timaru District - Commercial Central $0.01192 Timaru District - Commercial Other $0.01192 Timaru District - Community Services $0.00283 Timaru District - Industrial $0.01192 Timaru District - Primary $0.00101 Timaru District - Recreational $0.00283 Timaru District - Residential General $0.00283 Timaru District - Residential Multi Unit $0.00580
4 General Charge
That pursuant to Section 15(1)(a) of the Local Government (Rating) Act 2002 a uniform annual general charge of $460.00 be assessed on every rating unit within the Timaru District.
Provided that where any two or more separate rating units are owned by the same ratepayer; used jointly as a single unit and are contiguous or separated only by a road, railway, drain, water race, river or stream they shall be deemed to be one unit for the purpose of the setting and assessing of this uniform annual general charge.
5 Community Works and Services Rates
That pursuant to Section 16(3)(b) and (4)(a) of the Local Government (Rating) Act 2002 a targeted community works and services rate set as a rate in the dollar on the land value of all rating units within each of the community areas where the service is provided. Geraldine $0.00150 Rural $0.00005 Temuka $0.00220 Timaru $0.00146
Timaru District Council Council Meeting 826044 28 25 June 2013 6 Aquatic Centre Rate
That pursuant to Section 16(3)(a) and (4)(a) of the Local Government (Rating) Act 2002 a targeted uniform annual aquatic centre charge on each rating unit or per separately used or inhabited part of a residential rating unit.
Aquatic Centre Rate $106.00
7 Rural Fire Protection Rate
That pursuant to Section 16(3)(b) and (4)(a) of the Local Government (Rating) Act 2002 a targeted rural fire protection rate set as a rate in the dollar on the land value of all rating units excluding the urban areas of Pleasant Point, Geraldine, Temuka and Timaru.
Rural Fire Protection $0.00008
8 Community Board Charges
That pursuant to Section 16(3)(b) and (4)(a) of the Local Government (Rating) Act 2002 a targeted uniform annual Community Board charge on every rating unit within each of the Temuka, Geraldine and Pleasant Point Wards.
Geraldine $2.00 Pleasant Point $5.00 Temuka $3.50
9 Sewer Charge
That pursuant to Section 16(3)(b) and (4)(a) of the Local Government (Rating) Act 2002 a targeted annual charge for sewerage disposal set on each water closet or urinal connected either directly or through a private drain to a public sewerage drain subject to the proviso that every rating unit used exclusively or principally as a residence of not more than one household shall be deemed to have not more than one water closet or urinal.
Sewer Charge $348.00
10 Waste Management Charge (Refuse Collection)
That pursuant to Section 16 (4)(b) of the Local Government (Rating) Act 2002 a differential targeted rate on all rateable and non-rateable land to which the “three bin” waste collection service is actually provided (a) of $318.00 per standard size “three bins” provided to each rating unit in the urban area; (b) of $405.00 per large “three bins” provided to each rating unit in the urban area; (c) of $317.00 per standard size “three bins” provided to each rating unit outside the urban area; and (d) of $405.00 per large “three bins” provided to each rating unit outside the urban area; and (e) of $69.00 per additional small recycling bin provided to each rating unit; and (f) of $79.00 per additional large recycling bin provided to each rating unit; and (g) of $111.00 per additional small compost bin provided to each rating unit; and
Timaru District Council Council Meeting 826044 29 25 June 2013 (h) of $132.00 per additional large compost bin provided to each rating unit; and (i) of $138.00 per additional small rubbish bin provided to each rating unit; and (j) of $198.00 per additional large rubbish bin provided to each rating unit.
11 Water Charges
That pursuant to Section 16(3)(b), (4)(a) and (b) and section 19 of the Local Government (Rating) Act 2002 targeted rates for the supply of water in the following areas as follows.
(a) Geraldine, Pleasant Point, Peel Forest, Temuka, Timaru and Winchester urban supplies
A differential annual charge of $234.00 on each rating unit or separately used or inhabited part of a residential rating unit receiving an ordinary water supply and $117.00 on all rating units situated within 100 metres from any part to the water works to which water can be but is not supplied within the urban areas.
(b) Rural
(i) The Rangitata-Orari Water Supply District A rate of $17.00 per hectare.
(ii) The Te Moana Downs Water Supply District a) A charge of $175.00 for each unit of water supplied; b) A charge of $353.70 for each tank except where there is more than one tank to any rating unit as a technical requirement of the scheme, in which case only one charge will apply.
(iii) The Orari Township Water Supply District A charge of $364.00 for each unit of water supplied.
(iv) The Seadown Water Supply District a) A rate of $13.50 per hectare; b) A charge of $338.00 for each domestic supply; c) A charge of $135.00 for each woolshed and other farm buildings which are separately supplied.
(v) Beautiful Valley Water Supply District A rate of $3.69 per hectare.
(vi) Downlands Water Supply District On so much of the rating unit appearing on Valuation Rolls number 24640, 24660, 24670, 24680, 24690, 24700, 24710, 24820, 24840, 24850, 24860, and part 25033, as is situated within the Downlands Water Supply District.
a) A charge of $409.00 for each ordinary domestic supply within the Pareora Township and for halls within the scheme. b) A charge of $701.50 per school within the Pareora Township. c) In addition a charge of $395.00 for each hotel, motel, market garden, golf club, sawmill, racecourse, shop, commercial or industrial premises and all other supplies of an extraordinary nature, within the Pareora Township.
Timaru District Council Council Meeting 826044 30 25 June 2013 d) In addition a charge of $292.00 for each separate connection (excluding Pareora Township) to the water supply except where there is more than one connection to any rating unit as a technical requirement of the scheme, in which case only one charge will apply. e) In addition to the charge assessed in (d) above, a charge of $117.00 per unit of water or where water supplied in one half units a charge of $58.50 per half unit.
(c) Water by Meter
A targeted rate for water supply, set under Section 19 of the Local Government (Rating) Act 2002 per cubic metre of water consumed to any rating unit situated in the following areas which has been fitted with a water meter:
Geraldine $0.57 Pleasant Point $0.57 Seadown $0.80 Temuka $0.57 Timaru $0.57 Winchester $0.57
12 Community Centre Charges
That pursuant to Section 16(3)(b) and (4)(a) of the Local Government (Rating) Act 2002, the following Community Centre Charges in respect of each dwelling unit in each Community Centre Area which lies within the defined area in each case.
Claremont Community Centre $20.00 Fairview Community Centre $30.00 Kingsdown Community Centre $36.00 Otipua Community Centre $20.00
13 Instalment Dates
The above rates and charges are due and payable on the following dates:-
All Ratepayers
Instalment Due Date
1 20 September 2013 2 20 December 2013 3 20 March 2014 4 20 June 2014
Timaru District Council Council Meeting 826044 31 25 June 2013 14 Method of Calculation of Each Instalment
All Ratepayers Instalments 1-4: Each instalment will be equal to one quarter (1/4) of the total year’s rates (2013/2014).
15 Discount
That pursuant to Section 55 of the Local Government (Rating) Act 2002, the following discount will apply:-
A discount of 2.50% will be allowed on the total rates set, if the 2013/2014 rates, including any current additional charges, are paid in full on or before 20 September 2013.
16 Additional Charges
That pursuant to Section 57 of the Local Government (Rating) Act 2002 the District Council prescribes the following additional charges to be added to unpaid rates:-
(a) An Additional Charge
An additional charge under section 58(1)(a) of 10% of the amount of the unpaid instalment or portion of instalment will be added if not paid on or before the instalment due date.
(b) Further Additional Charges
A further additional charge under section 58(1)(b) and 58(1)(c) of 10% of the amount of the unpaid rates, including any additional charges previously imposed will be added on 20 September 2013 and 20 March 2014 to all previous years’ rates and penalties remaining unpaid as at those dates.
17 Payment of Rates
That rates shall be payable at any of the following places:
Timaru District Council offices, King George Place, Timaru Temuka Library, Information and Service Centre, 72-74 King Street, Temuka Geraldine Library and Service Centre, 76 Talbot Street, Geraldine
between the hours of 9.00am to 5.00pm, Monday to Friday.
Timaru District Council Council Meeting 826044 32 25 June 2013 TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 26 JUNE 2013
Report for Agenda Item No 15
Prepared by Peter Nixon Chief Executive
Receipt of Community Board and Committee Minutes
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Minutes of Community Board and Committee Meetings
Recommendation
That the minutes of the following meetings be received:
Temuka Community Board 27 May 2013 Community Development Committee 11 June 2013 Resource Planning and Regulation Committee 11 June 2013 District Services Committee 11 June 2013 Policy and Development Committee 11 June 2013
Timaru District Council Council Meeting 826044 33 25 June 2013 TIMARU DISTRICT COUNCIL
FOR THE MEETING OF 25 JUNE 2013
Report for Agenda Item No 19
Prepared by Peter Nixon Chief Executive
Exclusion of the Public
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Recommendation That the Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act:
Confirmation of Minutes - Council Meeting Tenders Subcommittee Temuka Community Board Policy & Development Committee
Section 7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons.
Section 7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information
Section 7(2)(h) The withholding of the information is necessary to enable the Council to carry out, without prejudice or disadvantage, commercial activities.
Timaru District Council Council Meeting 826044 34 25 June 2013