TIMARU DISTRICT COUNCIL
MINUTES OF A MEETING OF THE TIMARU DISTRICT COUNCIL TO CONSIDER SUBMISSIONS TO THE COUNCIL ANNUAL PLAN, HELD IN THE COUNCIL CHAMBER, DISTRICT COUNCIL BUILDING, 2 KING GEORGE PLACE, TIMARU ON TUESDAY 4 JUNE 2013 AT 9.00AM
PRESENT Mayor Janie Annear (Chairman), Clrs Coughlan, Earnshaw, Fraser, Kennedy, Lyon, Mulvey, Odey, Oliver, Taylor and Tierney
IN ATTENDANCE Chief Executive (PH Nixon), Group Manager District Services (AA Harper), Group Manager Regulatory Services Manager (C English), Group Manager Corporate Services (T Rogers), Group Manager Community Services (S Matson), Corporate Planning Manager (M Low), Drainage and Water Manager (G Hall) (part meeting), Council Secretary (J Brownie)
OPENING PRAYER Craig Winnington, Cornerstone Christian Centre, Temuka, offered a prayer for the work of the Council
1 DRAFT ANNUAL PLAN 2013/14 The Council considered a report by the Corporate Planning Manager on submissions to the draft 2013/14 Annual Plan, including a summary of submissions and comments from Council officers.
Verbal Submissions The following submitters spoke in support of their written submissions and answered questions from Councillors: Owen and Shirley Burt – dog parks (sub 12); Colin Truman – Caroline Bay Trust Aoraki Centre (sub 50); Squeaky Wheel – Ron Paulin – recreation and leisure, roading and footpaths (sub 55); Mike Thomas – Rangitata-Orari water race scheme (sub 26); Ian Kerse – Rangitata-Orari water race scheme (sub 28); Alister Millar - Tainui Farm – Rangitata-Orari water race scheme (sub 32); Geraldine Community Board – Rosie Morten – roading and footpaths (sub 7); Orari Estate Ltd/Rangitata South Irrigation Scheme – Ian Morten – Rangitata- Orari water race scheme (subs 19 & 20); Martin Rupert - Rangitata-Orari water race scheme (sub 33); Rangitata Water Ltd – Gerard Richardson - Rangitata- Orari water race scheme (sub 38), Rooney Farms Ltd – Gerard Richardson - Rangitata-Orari water race scheme (sub 39); John Bray - Rangitata-Orari water race scheme (sub 41); Phillip Donehue - Rangitata-Orari water race scheme (sub 42); SC Women’s Community Centre Trust – Isobel Mayman and Lawrence Rawstorn – rates rebate (sub 62); SC Federated Farmers – Bob Douglas and Ivon Hurst – various (sub 67); James Campbell – Benvenue cliffs and lighthouse (sub 69); McGregor Simpson – rates, roading and footpaths (sub 70); Sally Haugh – natural burial sites (sub 72); Sport Canterbury SC – Verna Parker – various (sub 77); SC Chamber of Commerce – Wendy Smith and Nigel Davenport – various (sub 56); Aoraki Development Business and Tourism – Wendy Smith and William Rolleston – various (sub 57).
823508 1 Council Annual Plan Minutes 4 June 2013 Written Submissions The following written submissions were received:
Allan Barr (sub 1), Helen Read (sub 2); Glynis Sowman (sub 3), Dan McAuliffe (sub 4), Joan Stanley (sub 5), Environment Canterbury (sub 6), Democrats for Social Credit – Heather Smith (sub 8), Tony Kerr (sub 9), Annette Jarrold (sub 10), Garfield Hayes (sub 11), Mark Hervey (sub 13), Maree Johnston (sub 14), DC McKenzie (sub 15), Barry Everett (sub 16), Pam O’Neill (sub 17), Elisabeth Allen (sub 18), Waybrooke Dairy Farm Ltd – John Wells (sub 21), Hugh Gorringe (sub 22); Tim Exton & Karen Mile (sub 23), Jean Goodwin (sub 24), Moffitt Dairy Ltd – Hughan Pedlow (sub 25), AM Walker (sub 27), Hamish Brown (sub 29), PS Schaab (sub 30), Roger Fagg (sub 31), Ross Grant (sub 34), Patrick Daly (sub 35), Daniel Stack (sub 36), Chelsea McAuley (sub 37), Evan & Victoria Thatcher (sub 40), SC Historical Society - Ray Bennett (sub 43), Sophie Enersen (sub 44), Melissa Patterson (sub 45), Juanita Cootes (sub 46), Amber Haines (sub 47), Lisa Pierce (sub 48), Kerry Anne West (sub 49), Rachael Bason (sub 51), John Fitzgerald (sub 52), Aorangi & Harding Memorials (sub 53), National Council of Women SC branch (sub 54), Tayler & Sons Ltd - Nick Tayler (sub 58), Enviroschools Foundation – Kristen Price (sub 59), Pye Group Ltd - Leighton & Michelle Pye (sub 60), Joanne Hansen (sub 61), Jodie Chittock (sub 63), Turley Farms - Murray Turley (sub 64), Jatarna Brennan (sub 65), Jeanette Cooke (sub 66), Automobile Association – Kathryn Wells (sub 68), Tony Brown (sub 71), Richard Dale (sub 73), Bee Friendly Farming Group – Kath Stewart (sub 74), Raymond & James Bowan (sub 75), Ronald & Anna Clearwater (sub 76), Community & Public Health – Dr Daniel Williams (sub 78), Timaru District Council (sub 79), Tom O’Carroll (sub 80), JS Ellery (sub 81), SC Aviation Heritage Centre (sub 82).
Declarations of Interest Clr Coughlan declared an interest in the Women’s Community Centre Trust, withdrew from the Council table and did not vote on this issue.
Clr Kennedy declared an interest in the Community and Public Health submission, withdrew from the Council chamber and did not vote on this issue.
Submissions Received and Noted After due consideration the Council resolved to receive and note the following submissions: Helen Read (sub 2), Democrats for Social Credit (sub 8), Tony Kerr (sub 9), Garfield Hayes (sub 11), DC McKenzie (sub 15), Barry Everett (sub 16), Jean Goodwin (sub 24), PS Schaab (part sub 30), Patrick Daly (sub 35), SC Historical Society – Ray Bennett (sub 43), Colin Truman (sub 50), SC Chamber of Commerce – Wendy Smith (sub 56), Aoraki Development Business and Tourism – Wendy Smith (Sub 57), Enviroschools Foundation – Kristen Price (sub 59), Joanne Hansen (sub 61), Jeanette Cooke (sub 66 part), SC Federated Farmers – Bob Douglas and Ivon Hurst (sub 67), James Campbell (sub 69), McGregor Simpson (sub 70), Bee Friendly Farming Group (sub 74).
823508 2 Council Annual Plan Minutes 4 June 2013 Decisions Made on Submissions The following decisions on submissions were made:
Sub 1 Allan Barr - CBD Upgrade
Proposed Clr Earnshaw Seconded Clr Stevens
“That the submission be received and considered as part of the CBD upgrade plan development.”
MOTION CARRIED
Sub 3 Glynis Sowman, sub 12 Owen and Shirley Burt - Dog Parks
Proposed Clr Lyon Seconded Clr Kennedy
“That the submitter be advised that the possibility of establishing a dog park was extensively considered at the recent Bylaw Hearing and while there are no plans at present to establish a dog park in the District, it may be revisited at some point in the future.”
MOTION CARRIED
Sub 4 Dan McAuliffe – Rates, and Roading and Footpaths
Proposed Clr Lyon Seconded Clr Kennedy
“That the request regarding rates be received and noted, and the comments regarding roading and footpaths be considered as part of the Council Streetscapes Policy review.”
MOTION CARRIED
Sub 5 Joan Stanley – Heavy Vehicles
Proposed Clr Coughlan Seconded Clr Earnshaw
“That the submission be received and noted and Council liaise with NZTA regarding progress with the implementation of the strategy to widen the heavy traffic route through Timaru, and alternative methods of reducing the noise pollution from heavy vehicles be investigated (eg road surface, restriction on use of air brakes, signage etc).”
MOTION CARRIED
Sub 6 Environment Canterbury – Orari-Opihi-Pareora Water Management Committee Honoraria
Proposed Clr Kennedy Seconded Clr Odey
823508 3 Council Annual Plan Minutes 4 June 2013 “That Council agrees to continue to fund one quarter of the honoraria and travel costs for the OOP Zone Committee.”
MOTION CARRIED
Sub 7 Geraldine Community Board – New Footpaths Budget
Proposed the Mayor Seconded Clr Stevens
“That the Geraldine new footpaths budget be increased by $10,000 for 2013/14 funded by an increase in the Geraldine works and services rate.”
MOTION CARRIED
Sub 10 Annette Jarrold CBD Upgrade
Proposed Clr Earnshaw Seconded Clr Odey
“That the submission be received and considered as part of the CBD upgrade plan development.”
MOTION CARRIED
Washdyke Creek Beautification
Proposed Clr Earnshaw Seconded Clr Odey
“That the submitter be advised that improvements for the Washdyke Creek/SH 1 area are currently being planned by ECan, but following implementation of this work, Council could possibly liaise with landowners and community groups to facilitate native plantings to beautify the area.”
MOTION CARRIED
Sub 13 Mark Hervey - Airport
Proposed Clr Kennedy Seconded Clr Coughlan
“That the airport parking and landscaping issues be further investigated and reported to the District Services Committee for in depth consideration.”
MOTION CARRIED
Sub 14 Maree Johnston – Morgans Road/Wai iti Road/Barnes Street Intersection
Proposed Clr Kennedy Seconded Clr Earnshaw
“That Council confirms support for the construction of a roundabout at the Morgans Road/Wai iti Road/Barnes Street intersection for construction in the
823508 4 Council Annual Plan Minutes 4 June 2013 2013/14 Annual Plan year subject to financial assistance from the NZ Transport Agency.”
MOTION CARRIED
Sub 17 Pam O’Neill and sub 18 Elisabeth Allen - Social Housing
Proposed Clr Kennedy Seconded Clr Earnshaw
“That the tenants be thanked for their submissions and advised that the submissions will be considered as service requests and will be investigated and addressed as appropriate.”
MOTION CARRIED
Rangitata-Orari Water Race Scheme Sub 19 Orari Estate Ltd – Ian Morten, sub 20 Rangitata South Irrigation Scheme – Ian Morten, sub 21 Waybrooke Dairy Farm Ltd – John Wells, sub 22 Hugh Gorringe, sub 23 Tim Exton/Karen Mile, sub 25 Moffitt Dairy Ltd – Hughan Pedlow, sub 26 Mike Thomas, sub 27 AM Walker, sub 28 Ian Kerse, sub 29 Hamish Brown, sub 32 Tainui Farm – Alistair Millar, sub 33 Martin Rupert, part sub 34 Ross Grant, sub 36 Daniel Stack, sub 38 Rangitata Water Ltd - Gerard Richardson, sub 39 Rooney Farms Ltd – Gerard Richardson, sub 40 Evan & Victoria Thatcher, sub 41 John Bray, sub 42 Phillip Donehue, sub 58 Tayler & Sons Ltd – Nick Tayler, sub 60 Pye Group Ltd – Leighton & Michelle Pye, sub 64 Turley Farms – Murray Turley, part sub 71 Tony Brown, sub 73 Richard Dale, sub 75 Raymond & James Bowan, sub 76 Ronald & Anna Clearwater, sub 80 Tom O’Carroll, sub 81 JS Ellery
Proposed Clr Coughlan Seconded Clr Odey
a “That the Rangitata-Orari water race scheme continues in its current form for the 2013/14 year and that staff liaise further with consumers to consider actual stockwater demand, race relocations and optional withdrawal from the scheme, and to meet with consumers in early 2014 to consult on these matters further and the future of the scheme, and
b That a report be prepared on how to address the issue of landowners not receiving a service they are paying for, and appropriate rating options available.”
MOTION CARRIED
Sub 30 (part) PS Schaab – Cemeteries, and Roading and Footpaths
Proposed Clr Kennedy Seconded Clr Stevens
“That the submission regarding cemeteries be received and noted, and in regard to the footpath concerns, the current policy of urban property owners being responsible for mowing the property frontage grass berm be confirmed.”
MOTION CARRIED
823508 5 Council Annual Plan Minutes 4 June 2013 Sub 31 Roger Fagg -World War One Remembrance
Proposed Clr Earnshaw Seconded Clr Coughlan
“That the 100th anniversary of World War 1 be referred to Council’s Cultural and Learning facilities (library, museum, art gallery) and other local organisations for a coordinated response to the anniversary, including appropriate funding opportunities.”
MOTION CARRIED
The Council considered the request to build a memorial to commemorate the 100th anniversary. However, the Council believes there are already enough war memorials in the District and an additional, separate memorial is not necessary.
Sub 34 (part) Ross Grant - Roading and Footpaths
Proposed Clr Mulvey Seconded Clr Lyon
“That a report be prepared on options for possible remedial work to improve the safety and condition of Rangitata Island Road and Orton-Rangitata Mouth Road prior to the 2014/15 year, at the same time taking into account the wider road maintenance situation across the district.”
MOTION CARRIED
Cloth Nappy Workshop Sub 37 Chelsea McAuley, sub 44 Sophie Enersen, sub 45 Melissa Patterson, sub 46 Juanita Cootes, sub 47 Amber Haines, sub 48 Lisa Pierce, sub 49 Kerry Anne West, sub 51 Rachael Bason, sub 63 Jodie Chittock, sub 65 Jatarna Brennan
Proposed Clr Earnshaw Seconded Clr Coughlan
“That some options be investigated for ways in which a cloth nappy programme might operate as a community-based initiative with some level of support from Council, and a report be submitted to the District Services Committee for consideration.”
MOTION CARRIED
Sub 50 Colin Truman – Caroline Bay Trust Aoraki Centre It was suggested that some of the issues raised in Mr Truman’s submission could be considered after the first year of operation of CBay. Some matters could not be disclosed as they were commercially sensitive.
Sub 52 John Fitzgerald, sub 66 (part) Jeanette Cooke – Local Alcohol Policy
Proposed Clr Kennedy Seconded Clr Taylor
823508 6 Council Annual Plan Minutes 4 June 2013 “That the submissions be received and noted and the information be referred to the Local Alcohol Policy process.”
MOTION CARRIED
Sub 53 Aorangi & Harding Memorials – Les Jones - Cemeteries
Proposed Clr Coughlan Seconded Clr Earnshaw
“That a report be prepared on the possibility of introducing a permit system for cemetery monuments or requiring the installation to be carried out by a member of the NZ Master Monumental Masons Association.”
MOTION CARRIED
Sub 54 National Council of Women – Theatre Royal, Social Housing and Various
Theatre Royal
Proposed Clr Earnshaw Seconded Clr Kennedy
“That as part of the CBD refresh, safety at the rear of the Theatre Royal be looked at (lighting, walkway surface), and the National Council of Women be asked for more detail on its request for the rear of the theatre, and the other comments in the submission be received and noted.”
MOTION CARRIED
Social Housing It was noted that the council is currently unable to access funding from the government’s Social Housing Fund due to government policy.
Sub 55 Squeaky Wheel – Ron Paulin
Proposed Clr Stevens Seconded Clr Earnshaw
“That the submission be received and noted and Council consider any opportunities that may arise for improving cycling safety in the District.”
MOTION CARRIED
Sub 62 Women’s Community Centre Trust – Isobel Mayman and Lawrence Rawstorn
Proposed Clr Fraser Seconded Clr Lyon
“That a report be prepared on rates payable for organisations that have leases with the Council to review the situation and look at any inconsistencies that may exist between the rental arrangements.”
MOTION CARRIED
823508 7 Council Annual Plan Minutes 4 June 2013 Sub 68 NZ Automobile Association
Proposed Clr Earnshaw Seconded Clr Odey
a “That the submission be received and noted b The submitter be advised of the LTP review programme and opportunities available for input when it has been developed c That the non-right turn from Bank Street into Church Street be more closely monitored.”
MOTION CARRIED
Sub 71 (part) Tony Brown – Arundel-Belfield Road
Proposed Clr Odey Seconded Clr Taylor
“That the seal extension of Arundel-Belfield Road is not completed in the 2013/14 year.”
MOTION CARRIED
Sub 72 Sally Haugh – Natural Burial Areas
Proposed Clr Kennedy Seconded Clr Mulvey
“That a report be prepared on the viability of establishing natural burial areas in all/any of the District’s cemeteries, and that consideration be given to provision for a natural burial area when planning a new Timaru cemetery.”
MOTION CARRIED
Sub 77 Sport Canterbury SC – Verna Parker - Various
Proposed Clr Kennedy Seconded Clr Mulvey
“That the submission be received and noted and that the offer of Sport Canterbury to work with Council in developing a Sport and Recreation Strategy be accepted.”
MOTION CARRIED
Sub 78 Community and Public Health – Dr Daniel Williams - Various
Smokefree spaces
Proposed Clr Earnshaw Seconded Clr Coughlan
“That all skateparks in the District be smokefree areas, in order to be consistent with the District’s playgrounds.”
MOTION CARRIED
823508 8 Council Annual Plan Minutes 4 June 2013
Active Transport It was suggested that Council investigate what can be achieved within existing budgets and working with Community and Public Health in regard to promoting active transport.
The balance of the submission was received and noted.
Sub 79 Timaru District Council – General
Proposed Clr Coughlan Seconded Clr Taylor
“That the changes suggested be included in the final 2013/14 Annual Plan.”
MOTION CARRIED
Sub 82 SC Aviation Heritage Centre – Airport Control Tower The Council noted that the airport control tower could be needed at some point in the future and therefore Council cannot give a long term undertaking that the tower will continue to be leased to the SCAHC indefinitely.
Proposed Clr Coughlan Seconded Clr Kennedy
“That a report be prepared on the future of the Airport Control Tower and the SC Aviation Heritage Centre be invited to speak to the meeting at which the report is presented.”
MOTION CARRIED
Overall Resolution
Proposed Clr Earnshaw Seconded Clr Fraser
a “That Council has considered the submissions to the draft 2013/14 Annual Plan, and has given regard to Sections 76, 77, 78, 80, 81 and 82 of the Local Government Act 2002. These sections cover all aspects of Council decision-making. In particular, Council has considered the views and preferences of persons likely to be affected by, or who have an interest in the matter.
b That the changes to the Draft Annual Plan 2013/14 identified, be incorporated in the final document to be adopted on 25 June 2013.”
MOTION CARRIED
The Mayor thanked everyone who had been involved in the preparation of the Annual Plan.
The meeting concluded at 3.25pm.
______Chairman
823508 9 Council Annual Plan Minutes 4 June 2013