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A Comparative Analysis of Reference Management Software in the Digital Era 197 Chapter 23 A Comparative Analysis of Reference Management Software in the Digital Era S.S. Rawat K. and N. Kandpal National Library of Veterinary Sciences, ICAR-Indian Veterinary Research Institute, Izatnagar – 243 122, U.P. E-mail: [email protected] INTRODUCTION Citations are an important component of any research activity (i.e. any research paper or thesis). It plays a major role and contributes to the quality of literature acceptance by researchers. Sometimes, common mistakes are occurring during the bibliographic composition such as references not in prescribed format or incomplete and outdated references. Such type of common errors can be avoided by using reference management software/tools. Students or researchers use citations in their research article or thesis citation/bibliography as the same are mandatory. The silly type of errors can be completely avoided by using reference/bibliography management tools.2 Utility of this citation implementation is well established among researchers and students. The bare-bones cosecant of any summons administration software is to store, systematize, initialize appeal within the manuscript. By using of this software researchers can willingly trace of ponder and ease to alter for expert written document they engrave. There are several software parcel which are valid for composing citations similar to Reference Manager, Endnote and Ref Works. But, these are owned versions and expensive for researchers scholars, scientists, etc. Especially expert work always esteem as most viable. Reference management software, citation management software, company reference software or personal bibliographic management software is software for scholars and authors to use for recording and utilizing bibliographic citations (references) as well as managing project references 198 NCALUC-2019 on Role of Agricultural Libraries in the Networked Digital Environment either as a company or an individual. Once a citation has been recorded, it can be used time and again in generating bibliographies, such as lists of references in scholarly books, articles and essays. Reference management software has been driven by the rapid expansion of scientific literature. References and bibliography lists are available in articles, theses, books, etc. All the related information regarding any article or other publication as – author name(s), titles of articles, books and journals name, date of publication, volume and issue numbers of articles and page numbers for identification and tracking of publications. Citations are various styles of citation formats such as American Chemical Society (ACS) style, Modern Language Association (MLA) style, American Psychological Association (APA) style, Chicago Manual of Style (CMS), etc. It is essential for research, education, social activities and publications to present the knowledge. It is a violation (person’s ownership/stealing idea of others) of copyright act, if failing the citation. The important of citations in any manuscript is as follows- P To acknowledge other work and give proper credit to the work of others as well as to avoid the risk of plagiarism. P To enable readers to track the used sources to avoid the overlapping research. Objectives P Discuss about various citation management software and features. P To explain about various citation management software for reference management and its application for publication of research. P To motivate research scholars and create their own databases to disseminate information. What is Citation Management Software? According to Online Dictionary Library and Information Science (2017), a reference management software is “Application software designed to enable researchers to collect bibliographic references quickly and easily, cite them properly, organize them effectively, and share them with others”. Another definition has given by Telstar’s Dictionary (2017), a reference management software “enables an author to build a library of references by entering the details of each reference in a structured format. They usually support mechanisms for organizing sets of references by tagging or use of ‘folders’, and will generate references, citations or bibliographies in a range of referencing styles”. Why Citation Management Software? Citation management software is very useful for researches and others like as authors, scientists and librarian etc., for handling reference and utilizing bibliographic citations data collection. Reference data can be collected/handled manually but software provides greater flexibility and efficiency manage. The need of the Citation Management Software is highly essential because of the following important reasons: P Citations, references, bibliographies are fundamental and given the proper directions to the new good research. A Comparative Analysis of Reference Management Software in the Digital Era 199 P They serve as new directions for foundation research and Effective managing of references is very important. P Collecting, organizing, using references is one of the tiresome job and time consuming process. P It is most complicated aspect of being a researcher and handling is a tedious work. Features Main Key features of citation management software (CMS) are given as under: P The software is user friendly and it is easy to plug in with MS-Word. P Open Source Software (OSS) are also available in the market. Researchers are use free OSS and manage their citation data by the same. P It works online and offline mode and no need of extra supporting software for the same. P Data manage by software is faster than the manual collecting and writing reference. P Managing data from software is error free and easy to handling like as import and export bibliographic record in different file format. P Easy to save and organize, share your bibliographical information to others. And Importing/ exporting of citations from databases and websites. P Easy gather metadata from PDF, websites and other documents and offer data storage options. P Standard formats like RIS and BibTex to apply in research. P Organization of citations within the RM database and adding notes and annotations to citations. P Searching and sorting within the database for different parameter. Common Citations Management Tools (Software) The common citation or reference software are discussed as under. It also provides details of various common feature of the software, supported OS and other properties of the software. MENDELEY The Mendeley was developed by three German PhD students in London in the end of year 2007 and after this software of mendely was in the name of Dmitri Ivanovich Mendeleyev who developed the periodic table of elements and Gregor Mende who is known as father of modern genetics” (Mendeley, 2010). It has special provision of additional space on purchase separately for the institutional version of the software. Mendeley announce in the year of 2013, that the software also installed in iPhone and iPad. Mendeley is a tool who help us to manage citations and PDFs using a desktop client version or through web version for network environment. Mendeley incorporates plug-in for Word or OpenOffice, so you can create citations/bibliographies as you write a research articles.It is easy to use and also freely available 2GB storage for the desktop version. It is taken over by Elsevier recently and It established in 2008. It is available as a free software with an option 200 NCALUC-2019 on Role of Agricultural Libraries in the Networked Digital Environment to upgrade at cost. It offers both desktop and web version compatible across platforms and having copy and paste option. ZOTERO It is most basic level of a reference manager. It is designed to store, manage, and cite bibliographic references, such as books and articles. Zotero is one of the powerful tools for collecting and organizing research information and sources. The name Zotero originates from the Albanian language “to master or acquire” (Dingemanse, 2008). It is developed by a group of Librarians and free open source software but it is charging for data storage only. It is freely available standalone and plug-in with Firefox, Safari and Chrome browsers. ENDNOTE EndNote is developed by Thomson Routers in 1988 and presently takes care by Clarivate Analytics. It is a commercial reference management software package, used to manage bibliographies and references when writing essays and articles. Most bibliographic databases allow users to export references to their EndNote libraries. EndNote can automatically format the citation into any of over approximate 2,000 different styles of references used by users like as Anthropos, APA and MLA. The Windows base system, EndNote creates a file with an *.enl extension, along with a *.data folder containing various MySQL files with *.myi and *.myd extensions. EndNote can export citation libraries as HTML, plain text, Rich Text Format, or XML. From version X.7.2, one library can be shared with up to 14 other EndNote users. The Endnote X8.2 version runs on windows 10 operating System. RefWorks The RefWorks is one of the popular citation or bibliography management software. It is a web based software introduced in 2001 by ProQuest. The software allows user to import, store, organize and manage bibliographic information. It is frequently use for text citations and bibliography. The RefWork software available in both web based version and desktop and Works on all major
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