Contents
Patron General Committee 2 2012/2014 3 General Committee Meeting Message from President Attendance List Term 2012/2013 4 5 Committees, Sub-Committees Management Team & Organizing Committees 2012/2014 7 11 Staff Reports of the General Committee on the Affairs of The Club 12 - Finance 13 Reciprocal Clubs - Food & Beverage - House & Grounds - Internal Audit - General Committee’s 33 Response Calendar of Activities from July 2012 to June 2013 - Legal & Constitutional Rules - Membership 34 - Recreation & Entertainment Financial Statement for the Year Ended 31 December - Sports 2012 and Auditors’ Report - Staff Affairs & Establishment - Tender Board
th 36 Minutes of the 27 Annual Attendance List of the General Meeting 27th Annual General Meeting 66 75 Minutes of the Attendance List of the Extraordinary Meeting Held Extraordinary Meeting on 10 March 2013 Held on 10 March 2013
th 78 87 Notice of the 28 Annual General Meeting 90
The Raintree of Kuala Lumpur | Annual Report 2012 1 Patron
YAM TUNKU NAQUIYUDDIN IBNI TUANKU JAAFAR D.K.N.S D.K.Y.R S.P.N.S P.P.T
2 The Raintree of Kuala Lumpur | Annual Report 2012 General Committee 2012/2014
Sitting left to right : James Lee Soon Chiong, Winson Han Mean Kwong and Barry Chong Kim Teck Standing left to right : Peter Lim Chee Min, Chow Seck Kai, Peter Yu Kok Ann and Ismail Hassan
Not in photo : Gordon B. Reid
President Treasurer Winson Han Mean Kwong Peter Lim Chee Min
Vice President Committee Members James Lee Soon Chiong Ismail Hassan Peter Yu Kok Ann Secretary Chow Seck Kai Barry Chong Kim Teck Gordon B. Reid
The Raintree of Kuala Lumpur | Annual Report 2012 3 General Committee Meeting Attendance List Term 2012/2014
1. Mr. Winson Han Mean Kwong - President - 12
2. Mr. Lee Soon Chiong, James - Vice President - 12
3. Mr. Barry Chong Kim Teck - Secretary - 11
4. Mr. Peter Lim Chee Min - Treasurer - 12
5. En. Ismail Hassan - Committee Member - 10
6. Mr. Peter Yu Kok Ann - Committee Member - 9
7. Mr. Chow Seck Kai - Committee Member - 12
8. Mr. Gordon B. Reid - Committee Member - 9
Total number of scheduled meetings held - 12
4 The Raintree of Kuala Lumpur | Annual Report 2012 Message from President
Dear Members On behalf of the General Committee, I am pleased to present to you the Report of the General Committee for the period under review and the Audited Accounts for the year ended 31 December 2012.
The period under review has been challenging and exciting for the General Committee. The strategic vision of “Revive the Spirit, Build a Culture”, together with the seven underpinning values set during the last GC’s term, continue to guide this General Committee in seeking to achieve the objectives of the Club. These include many unresolved tasks carried forward from earlier General Committees, such as the urgent need to bring improvements to the physical facilities, Food & Beverage, and the revamp of the Constitutional Rules. All of these have been given the priority required.
On the facilities front, approval for five substantial projects was obtained at the EGM held on 7th July 2013, and the due process of tendering and subsequent work on each of the projects is now underway.
Food & Beverage – a portfolio placed under my direct care – has received particular attention. I am pleased to state (based on feedback from the Members and users) that the quality of food and service has improved since the Club took over direct responsibility for F & B in August 2012. The need to be competitive and not to incur losses remains a challenge, but one which your General Committee and, equally important, the management believe we can meet. Members’ support is however also important, indeed crucial, to the success or failure of our F & B operations. I do encourage all of you to come and try out our new catering.
The long-running task of reviewing the Constitutional Rules of the Club is in the final stages of completion, and an EGM will be held later this year to deliberate and obtain the approval of Members for the proposed changes.
Another key, if lower-profile initiative has been in the area of human resource management. The management structure has been revamped and strengthened to enable effective reporting by HODs to their superiors. Changes have also been made to the management line-up, with the creation of the position of Operations Manager, filled by a new appointee Mr. Alex Chan, and the recruitment of Puan AnisahJaafar to fill up the position of Accounts & Admin Manager. Mr. David Siew, who served the Club for a number of years as General Manager, left us earlier this year upon expiry of his contract. His position is now filled by Mr. Alex Chan, as Acting General Manager.
The Raintree of Kuala Lumpur | Annual Report 2012 5 Still on the staffing front, the Collective Agreement between the Club and the Union was finally signed after more than a year of negotiation. The Club Employee Handbook has also been updated to incorporate the latest employment practices. In order to bring about further improvements in performance, discipline and productivity, a Performance Improvement Program has been put in place.
Financially, the Club registered a larger deficit (RM 175,675) than in the previous year (RM 78,091). The main reason for this was a sharp fall in slot machine revenue from RM 1,568,974 in 2011 to an all-time low of RM 1,296,686 – a drop of RM 272,288. Slot machine revenue has long been an important element in covering or even exceeding operational deficits – which is a concern to the Club as any disruption could have serious implications for our finances. That is why the need to look beyond slot machine revenue to finance the Club’s operations has been a preoccupation of successive General Committees over the years. Your present General Committee will continue to seek to address this problem. In that context, and on a more positive note, administration expenses have shown an improvement, with a reduction over the last two years. We have also seen a welcome increase in membership-related revenue, helped by the progress we have made in increasing membership numbers and reducing the long- standing number of unsold Terminated Members.
Finally, I would like to take this opportunity to thank my colleagues on the General Committee for spending so many hours of their valuable time in attending monthly GC meetings, special GC meetings (sometimes necessarily called at short notice) and MINs, not to mention the many sub-committee meetings under their respective portfolios as well as many discussion sessions with the management. I must also thank members serving in the sub-committees and elected committees like the Tender Board, Election Committee and Internal Audit Committee, as well as the management and staff, for their significant contributions of different kinds to making the Club a better place for its Members and stakeholders. Without these major contributions from all the foregoing, the Club would not run well or be the welcoming place that it is.
6 The Raintree of Kuala Lumpur | Annual Report 2012 Committees, Sub-Committees & Organizing Committees 2012/2014
ELECTION COMMITTEE
Committee Members - Low Teik Yam Yeo Sek Khoon
TENDER BOARD
Chairman - Peter Lim Chee Min Committee Members - Henry Kok King Yan Looi See Chiong Stephen Chu Teck Ming Amzar Ahmad Ng Boon Kuan
INTERNAL AUDIT COMMITTEE
Chairman - Dr. Robert Yee Wai Mun Committee Members - Dr. Chow Chun Khiong Chew Soo Yew (Resigned – June 2013) Tan Kok Heng Melvin Song Khong Ping (Appointed – 22.06.2013) Liu Tiam Keong (Appointed – 22.06.2013)
LEGAL & CONSTITUTIION COMMITTEE
Chairman - Barry Chong Kim Teck Deputy Chairman - Winson Han Mean Kwong Committee Members - Aric Low Han Men Gordon B. Reid Chow Seck Kai
FINANCE COMMITTEE
Chairman - Peter Lim Chee Min Deputy Chairman - Peter Yu Kok Ann Committee Member - Benjamin Siew Sau Chee Chow Seck Kai
The Raintree of Kuala Lumpur | Annual Report 2012 7 MEMBERSHIP/PR/COMMUNICATION COMMITTEE
Chairman - Gordon B. Reid Deputy Chairman - Peter Lim Chee Min Committee Members - Ir. Bruce Chan Siew Keat Dr. Michael Chiam Tow Hui Ng Boon Kuan Robert Gerald Clarke
SPECIAL PROJECTS DEVELOPMENTCOMMITTEE
Chairman - Peter Yu Kok Ann Deputy Chairman - Ismail Hassan Committee Members - Ben Kam Kwan Beng Cheng Heng Jui Pang Tse Shing Terry Wong Mun Yew William Ho Chee Weng
HOUSE & GROUNDS COMMITTEE
Chairman - Ismail Hassan Deputy Chairman - Peter Yu Kok Ann
STAFF AFFAIRS & ESTABLISHMENT COMMITTEE
Chairman - Winson Han Mean Kwong Deputy Chairman - Chow Seck Kai
FOOD &BEVERAGE COMMITTEE
Chairman - Winson Han Mean Kwong Deputy Chairman - Ismail Hassan
ENTERTAINMENT COMMITTEE
Chairman - Chow Seck Kai Deputy Chairman - James Lee Soon Chiong Committee Members - Lester Lai Yoong Seong Irene Teh Betty Ng Esther Choo
SPORT SECTION
SPORTS & RECREATION
Chairman - James Lee Soon Chiong Deputy Chairman - Chow Seck Kai
8 The Raintree of Kuala Lumpur | Annual Report 2012 BADMINTON ORGANIZING COMMITTEE
Convenor - Chew Eng Lai Committee Members - Dr. Teoh Kok Soo Wong Chee Wing James Chin Wei Mean Teh Swee Khiam
GOLF ORGANIZING COMMITTEE
Convenor - Jacqueline Ng Sau Peng Committee Members - Ainuddin Hamid (Resigned – June 2013) James Lai Kim Hon Tay Hoon Lim (Appointed – July 2013) Mohd Izham Ismail (Appointed – July 2013)
DARTS ORGANIZING COMMITTEE
Convenor - Ir. Ching Chin Chuan Committee Members - Gubdave Singh Jimmy Chong Lip Chee Ng Kim Fan Gary Looi Hock Sing Choong Hon Khean
SNOOKER ORGANIZING COMMITTEE
Convenor - Leo Yap Hon Luong Committee Members - Lau Wai Huan Adnan Zainy Mohd Zain Stephen Chu Teck Ming
SQUASH ORGANIZING COMMITTEE
Convenor - Lt. Kol Dr Wong Foot Meow Committee Members - Goh Kim Leong Tan Kok Heng Eddie Wong Poh Lum Ong Tee Lim
TABLE TENNIS ORGANIZING COMMITTEE
Convenor - George Lu Kee Sir Committee Members - Gary Looi Hock Sing Chan KamPooi Won Yoo Wai Lee Shyan Luen Justin Lee Lynne Lim Kuai Feng
The Raintree of Kuala Lumpur | Annual Report 2012 9 TENNIS ORGANIZING COMMITTEE
Convenor - Shane Reza Lai Committee Members - Yeo Sek Khoon Terry Wong Mun Yew Dr. Lau Bek Tian Mark Yeo Hock Choon (Appointed – July 2013) Ron Chin Hoi Wei (Appointed – July 2013)
RECREATION SECTION
BALLROOM ORGANIZING COMMITTEE
Convenor - Ngan Lee Fan
CHILDREN’S LIBRARY ORGANIZING COMMITTEE
Convenor - Margaret Liew Siat Fee Committee Members - Rona Wong Selina Liew Martina Mary Morrissey Hajjah Rohani Rahim
KARAOKE ORGANIZING COMMITTEE
Convenor - Lester Lai Yoong Seong Committee Members - Ngan Lee Fan Betty Ng Esther Chan Irene Teh
LATINO/PILATES ORGANIZING COMMITTEE
Convenor - Margie Kok
LINE DANCING ORGANIZING COMMITTEE
Convenor - Anna Wong Siew Wan Committee Members - Michelle Kong Shirley Teh Betty Ng Esther Chan
MAHJONG ORGANIZING COMMITTEE
Convenor - Allen Tee ChoonPung Committee Members - Jeffrey Low Kim Kiat Peter Leong Kim Swee
10 The Raintree of Kuala Lumpur | Annual Report 2012 Management Team
General Manager Membership/Admin & HR David Siew (Retired - 31 May 2013) Executive Norliza Md Noor Acting General Manager Alex Chan (Appointed - 1 June 2013) Admin & HR Executive Shirley Lieng Accounts & Admin. Manager Anisah Jaafar (Appointed – 15 April 2013) Recreation Executive Noraini Othman Marketing & Comm. Manager Mohd Yahya Hamsain Assistant Maintenance Executive (Appointed – 15 July 2013) Perumal a/l Ponnan
Senior Accounts Executive Assistant Housekeeping Executive Surina Low Abdullah Hanizah Syima Rozali
Senior F&B Executive Management Trainee Hadi Abdul Aziz Syakir Ikhwan Hashim
Senior S & R Executive Executive Chef Brian Ho Chee Fai Dino Ramsi
The Raintree of Kuala Lumpur | Annual Report 2012 11 Staff
12 The Raintree of Kuala Lumpur | Annual Report 2012 Reports of the General Committee on the Affairs of The Club
The Raintree of Kuala Lumpur | Annual Report 2012 13 Finance Report
Committee Members
Chairman - Peter Lim Chee Min Deputy Chairman - Peter Yu Kok Ann Committee Member - Benjamin Siew Sau Chee - Chow Seck Kai
The Committee held two meetings on 16 October 2012 and 27 February 2013 to discuss the following matters:
1. Fixed deposit as at 30 September 2012 less separation and members refundable deposit stood at RM4.5 million.
2. Sport and Recreation budget – The Committee proposed a budget of RM250,000 (with 10% variance) for 2013 to the General Committee. Approved budget for 2013 is RM220,000.
3. Committee and Sub-committee members’ meal allowance to be fixed at RM18 per pax.
4. Accounts for the year ended 31 December 2012 to be audited.
5. The enhancement required under the new Club Management system – Finance module.
We have pleasure in presenting a summary of the financial report of The Raintree Club of Kuala Lumpur for the year 2012.
Financial Summary
2012 2011 Variance RM’000 RM’000 RM’000 Operation Income 2,838 2,799 39 Administration Expenditure (3,503) (3,498) (5) Operation Deficit (665) (699) 34 Fund for Club Activities (572) (692) 120 Total Deficit (1,237) (1,391) 154 Other Income - Slot Machine 1,296 1,569 (273) - FD Interest (Net of Tax) 174 152 22 Non cash item - Depreciation (409) (408) (1) Net Deficit (176) (78) (98)
For the year ended 31 December 2012, The Club recorded a net deficit of RM176,000 as compared to a lower deficit of RM78,000 in 2011.
14 The Raintree of Kuala Lumpur | Annual Report 2012 The increase in deficit is mainly due to lower slot machine takings in 2012 compared to 2011. The unfavourable variance in the slot machine takings is however offset by:
• Increase in operation income contributed by an increase of RM120,000 in miscellaneous revenue (liquidated damages fee, transfer fee and penalty on minimum spending by members); • Decrease in expenditure incurred for fund for Club activities by RM120,000; and • RM22,000 increase in FD interest.
Operation Income Composition
2012 2011 Variance RM RM RM Members’ subscriptions 2,138,700 2,125,700 - F & B outlets (22,684) 65,315 (<100%) Concessionaires’ outlets 66,883 78,497 (15%) S & R - Coaching commission 52,228 47,690 10% S & R - Locker rental 87,320 86,079 - Miscellaneous revenue 515,969 395,798 30% 2,838,416 2,799,079
Administration Expenditure Composition
2012 2011 Variance RM RM RM Personnel emoluments & benefits * 2,304,919 2,345,504 - Energy costs & utilities 826,093 812,533 - Repairs & maintenance 180,726 202,904 (11%) Quit rent & assessment 59,464 59,464 - Administration & others 582,375 567,672 - 3,953,577 3,988,077
* Include staff related expenses classified under Fund for Club Activities
The Raintree of Kuala Lumpur | Annual Report 2012 15 Club Performance 2008 to 2012
For the last five years, The Club deficits have been mainly funded by the slot machine income.
16 The Raintree of Kuala Lumpur | Annual Report 2012 Food & Beverage
In mid-August 2012, The Club took over the operations of the Food & Beverage operations from Classic Menu Sdn Bhd.
Since then, The Club has received generous compliments from members on the increase in quality of food prepared.
The improvement in quality of food was an accumulation of several factors such as a new team of experienced chefs and new suppliers.
Moving forward, we have taken note on suggestions from members and the team is consistently looking at improving further the quality of food and services.
In late 2013, the new Food & Beverage Point-of-Sales system will be installed and will contribute to improved process flow and In early 2014, the kitchen and a portion of the Kenanga Coffeehouse will undergo upgrading works to replace and to install new equipment.
There are several main objectives that will be the focus for the Food & Beverage team next year.
Those objectives are to complete the upgrading works for the kitchen and Kenanga Coffeehouse, re-brand the currently non-operational restaurant named Lila Sari, 1 additional dining outlet and improving service level of the Food & Beverage staff.
The Club is also seeing an increase in banqueting due to the fact members are now more confident in the quality of food and the services rendered.
The Raintree of Kuala Lumpur | Annual Report 2012 17 House & Grounds
The House and Grounds Sub-Committee held regular monthly meetings to discuss and implement measures for improvement towards the betterment of the Club facilities.
Housekeeping
The Housekeeping Department is very mindful of The Club’s old furniture and fittings which constantly give rise to maintenance issues. We are looking into the feasibility of changing the old furniture and fittings to produce a more conducive environment for members. At the same time, Housekeeping has also given attention to members’ complaints and suggestions to make The Club a better place.
Maintenance
Tasks carried out for the year as follows.
1. Repainted and fixed additional down light fittings and installed new 3.0hp wall mounted split unit air-conditioner at Mahjong Room. 2. Intalled new 30hp water cooled package unit for Lilasari Restaurant. 3. Constructed ramps at Sport Pavillion and Bowling Alley entrance. 4. Replaced new 20hp water cooler package unit for Kenanga Coffee House. 5. Replaced new evaporator coils and compressors for Male and Female changing rooms and air- conditioner package units. 6. Installed new 2.0hp wall mounted split unit air-condition at Dahlia Meeting Room. 7. Repainted Cabanas hut roof. 8. Skimmed and repaired Squash Courts no1-4 and 6. 9. Upgrade landscaping works around club house. 10. Replaced two LCD monitors and projector at Karaoke Lounge. 11. Installed new 2.0hp cassette type split unit air-conditioner at Sport and Recreation office. 12. Replaced new control panel and related wiring for Male Locker sauna room. 13. Replaced 4 units new sunlounger at Swimming Pool. 14. Replaced 2.5hp compressor for Adult reading room wall mounted split unit air- conditioner. 15. Purchased new sound system for Teratai Bar entertainment. 16. Replaced new barrier gate at Club main entrance. 17. Create new parking lot for handicap.
House and Grounds follow-up task.
1. To upgrade the hot water system in the Male and Female Changing rooms.
2. To install new awning fronting the Swimming Pool leading to the Children Library.
3. To ensure The Club facilities are regularly maintained to pristine condition.
18 The Raintree of Kuala Lumpur | Annual Report 2012 Security
The Security Department has improved over the past one year. Improvement had been made in terms of the facility, change of attire and gear.
Security Appearances
1. A standard security guard uniform consists of lanyard attached with a whistle over his left shoulder and his baton stick onto their belt. The whistle is used for traffic control and the baton is for self-defence purpose.
2. The security guards are also equipped with safe comfortable shoes for patrolling The Club.
3. All the uniforms are custom-made uniform.
Security Manpower
There are currently 9 active duty guards under the security department (6 Malaysian and 3 of foreign nationals).
Security Facilities
The old guard house at the old main entrance has been changed into a rest area for the security guards to rest before continuing their shifts.
Security Measures
The security guards are continuously inspecting the staff’s bag pack/handbag, motorcycle to ensure that any items that belong to The Club are not taken out of The Club as the staff leaves The Club.
Pest control is also part of the security guards important duty in ensuring The Club surrounding is free from any dangerous reptiles and keeping the Club environment safe at all times. There was an incident where a security guard caught a python. The python was then taken away by the Malaysian Civil Defence Department (JPAM).
Future Security Plans
• To replace the current faulty CCTVs. This is to ensure the security of the premise is well guarded.
• Fire drill would be on forthcoming. Plan to instil awareness in fire safety measures.
The Raintree of Kuala Lumpur | Annual Report 2012 19 Internal Audit
Internal Audit Committee
Dr. Robert Yee Wai Mun (Chairman) Mr. Tan Kok Heng Dr. Chow Chun Khiong Mr. Melvin Song Khong Ping Mr. Liu Tiam Keong
IAC Annual Report for 2012-2013
The Internal Audit Committee would like to present our 2012-2013 report. In this report we have also made a number of recommendations to the Club.
1. Operation of the Slot Machine
IAC noted that prior to the expiry of the agreement for the operation of the slot machine on 27 February 2009 the company Euro Computer wrote to the Club expressing their wish to exercise clause 1(ii) to extend the agreement for another five years. There was no acknowledgement to this letter.
However there were several general committee meetings discussing this matter and further correspondence between Euro Computer and the Club but we found no conclusion to the matter.
We also noted that Euro Computer had increase their contribution to the sports fund from RM20,000 to RM30,000.
However we have sighted a photocopy of a letter dated 25 February 2009 signed by the Secretary of Raintree Club to Euro Computer “ agreeing to renew the agreement for a further period of 5 years to expire on 27 February 2014 ...” although there was no resolution by the General Committee. We also noted that when cash was collected and removed from the slot machines by the operator regularly, only one member of Management of Raintree Club was present.
We recommend that to safeguard the interest of the Club and reduce the risk of collusion between the two parties, that there should be a second member of the Club’s management present, as over a million of Ringgit of cash collected from the slot machines each year.
This second staff member should be present on a rotation basis to reduce further the risk of collusion between the operator and the management staff.
2. Expenditure for meals at the Club
The Committee noted that the expenditure on meals for the Club’s Committee Meetings increased from $19,875 in 2011 to $23,140 in 2012, an increase of 16.4%. We also noted that “ Business Entertainment” increased 34.4% from $13,352 in 2011 to $ 17,950 in 2012.
20 The Raintree of Kuala Lumpur | Annual Report 2012 The IAC noted that the meals provided to the General Committee for the last 6 months of 2012 ranged from $30 to $45 per person. However, the amount that was allotted to the General Committee and members of the other Business Committees of the Club was $25 and $15 respectively.
3. Lawsuit between Raintree Club , the 5 previous General Committee Members, and Club’s ex Lawyer Mr. Venu Nair (2009-2010)
The legal suit against the 5 ex GC members, and the Club’s lawyer Venu Nair, to recover the $25,000, allegedly taken illegally from the Club to pay for their legal expenses is now in it’s 4th year.
When Raintree Club initiated the lawsuit in 2010 with the Secretary of the Raintree Club (Benjamin Siew) as the Plaintiff, when the latter was not registered with the Registrar of Society. The General Committee has to take ultimate responsibility for this mistake, which cost the Club many thousands of Ringgit.
The lawsuit was dismissed by the K.L Magistrate’s Court because the lawsuit was filed by the Secretary of the Raintree Club who was not registered with the Registrar of Society, and therefore not deemed by the Court to be the Official Bearer of the Club. The Magistrate Court awarded costs to the 5 Defendants and Venu Nair. Raintree Club’s appeal to the High Court was also dismissed.
Raintree Club had to pay court costs amounting to $18,600 to the Defendants. The legal fees was $3500.
2012 Lawsuit between Raintree Club (Benjamin Siew), and the 4 ex General Committee Members (2009-2010)
In 2012, the Raintree Club initiated the same lawsuit against the 4 ex General Committee Members to recover the $25,000 allegedly taken illegally from the Club at the K.L. Sessions Court.
One of the original ex General Committee Member was left out of the lawsuit for reasons not known to us. Raintree Club’s ex lawyer Mr.Venu Nair was also not named in this lawsuit.
Raintree Club engaged another law firm Mei Fun and Rajashree for this purpose. The Session Court judge dismissed the attempt by the 4 ex GC Members to strike out the lawsuit, and awarded costs of $6000 to Raintree Club.
The defendants appeal to the K.L. High Court to strike out the lawsuit was also dismissed, costs of $8000 was awarded to the Club. The Defendants (4 ex GC Members ) further filed an appeal to the Court of Appeal. The Court of Appeal also dismissed the appeal to strike out the lawsuit, awarded costs of $2000 to the Club. He then ordered Trial at the K.L. Sessions Court.
Raintree Club has incurred over $25,000 in legal fees in this 2012 lawsuit against the 4 ex GC members, in their attempt to recover the $25,000 allegedly taken illegally from the Club before they left office.
The Club will incur more legal costs with the forth coming trial in Sessions Court. The date of 27th August 2013 has been set for preparation for the trial.
The Raintree of Kuala Lumpur | Annual Report 2012 21 General Committee’s Response
In response to the 2013 Report of the Internal Audit Committee (IAC) the General Committee would like to provide further insight onto the issues mentioned in the report.
Operation of the Slot Machines
The Club has for years engaged the services of the company Euro Computer in the operation of the slot machines. This policy was adopted after the Club had painfully discovered that adequate experience and expertise are essential to produce results. The Club signed a service agreement with Euro Computer on 15 December 2003 to appoint the company as service provider for the operation of the slot machines for a period of five (5) years with an option given to the company to renew for another five years. The first five years of the contract ended on 27 February 2009. Euro Computer exercised the option to extend the contract to 27 February 2014 as stated in the IAC Report. The General Committee at that time was working under a hostile environment and although a signed letter by the Secretary was tabled at a meeting, the meeting deliberately chose not to make a decision. It has to be noted and stressed at this point that regardless of whether the said letter was sent or not, under the terms of the 2003 agreement, the Club was obliged to extend the option when it was exercised.
Expenditure for Meals at the Club
The General Committee takes the view that an increase of 16.4% from RM19,875/- to RM23,140/- as mentioned in the IAC Report for meals provided to all the committees in the club commensurate with the activities, involvement and the time spent by members of all the elected committees and sub-committees. As for the term “Business Entertainment” as mentioned in the IAC Report, it has to be noted that the Club is not a trading enterprise and such expenditure if it is correctly described and allocated would be incurred during members’ activities.
The IAC Report stated that meals provided to each member of the General Committee for the last six (6) months ranged from RM30/- to RM45/- each month. The Management’s analysis gave an average of RM27/- as there were many more GC meetings held beyond the monthly meetings. The General Committee would like to highlight that each member of the General Committee holds at least two portfolios in the activities of the Club and as such it would be wrong to assume that there is only one meeting held by the General Committee and their respective Sub-committees each month.
Lawsuits
When the suit was first filed in 2009, the General Committee had been advised by the then General Manager that Mr Benjamin Siew had been registered as the Club’s Secretary before the Club proceeded with the summons. The contents of the IAC Report on the legal actions against the five (5) previous General Committee members seems to suggest and point towards one direction; i.e. no actions should be taken to claim back the RM 25,000/-. This suit is not merely to recover the money which in the opinion of the General Committee was wrongly used for personal matters but it is the sacrosanct responsibility of a General Committee to protect and ensure that Club’s assets are legitimately used for the benefit of the Club. The General Committee fears a precedent would be set if the Club is to turn a blind eye on this RM 25,000/- matter.
22 The Raintree of Kuala Lumpur | Annual Report 2012 Legal & Constitutional Rules
The Club is engaged in the following cases either as Plaintiffs or Defendants.
1) KL Sessions Court Summons No. 52-11252-03/2012 between Benjamin Siew Sau Chee (representing the Club as the Plaintiff) against Chan Chow Wang, Rattan Singh, Micheal Ng Soon Seng, Ong Liang Beng and Hor Ah Kow. The claim is to recover the sum of RM25,000-00 which the four (4) former General Committee members had purportedly utilized to fund their PERSONAL suits against the Club.
2) KL Session Court no. B52-244-05/2013 between Chan Chow Wang against Winson Han Mean Kwong, James Lee Soon Chiong, Barry Chong Kim Teck, Peter Lim Chee Min, Peter Yu Kok Aun, Ismail Hassan, Chow Seck Kai, Gordon B Reid, Suntoro Tjoe, Ainuddin Abdul Halim and Michael Chong. Mr. Chan Chow Wang is seeking the Court’s intervention to reverse the three (3) years suspension which the Club had imposed against him.
The General Committee shares the same concerns as Members that the Club will have to spend in what appears to be a want on waste of money on legal fees to recover the sum of RM25,000-00.
The General Committee is faced with a bigger dilemma for not taking action.
If the Club does not pursue this claim, the Club will be sending a very wrong message to any future General Committee members.
The General Committee views this as its sacrosanct task to protect the Club’s assets.
A very strong message must be sent to all current and future General Committee members to strictly observe and uphold the General Committee’s sacred role of safeguarding Club’s assets amongst its other responsibilities.
There have also been many calls to review the Club Rules during the Club’s general meetings.
Although the Rules have so far served the Club reasonably well, the Club has to catch up with changing times to keep the Rules “current”.
The LCRSC have met numerous times to discuss these amendments which will be tabled at the AGM or at a later EGM.
The Raintree of Kuala Lumpur | Annual Report 2012 23 Membership
The Membership and PR Committee’s (MPRC) primary role is to interview and screen all applications in order to maintain the high standard of membership of the Club.
Applicants who meet the criteria are recommended to the General Committee for final approval.
During the period under review (June 2012 to June 2013), the MPRC conducted thirteen (13) sets of membership interviews.
A total of one hundred and nineteen (119) applications were processed and approved as follows:-
Membership Category Applicants Received Applicants Approved Individual 94 94 Corporate 2 2 Term 23 23 Total 119 119
Promoting Membership
The MPRC also has responsibility for recommending ways to increase membership.
As Members may be aware, the Club has for a very long time had a significant number (more than 200) of unsold Terminated Memberships.
Reducing that number substantially is a priority goal of the new MPRC and General Committee.
To that end, the MPRC proposed, and the General Committee agreed in November 2012, to offer two special promotional rates for memberships purchased from the Club, as follows:-
1. A reduced individual membership ‘Entrance Fee’ of RM7,500.00 instead of the previous RM9,000.
2. A further reduced ‘bulk purchase’ rate of RM6,500 for any company, institution or group of people committing to purchase a minimum of five memberships at one time.
These discounts, together with the pre-existing special Entrance Fee of RM5,000 for Members’ Children (2nd Generation) and Members’ Siblings, have had a significant positive impact on the sales of Terminated Memberships.
In the twelve (12) months since their introduction, the Club has sold twenty-seven (27) Terminated Memberships, including eight (8) 2nd Generation, one Sibling and eighteen (18) bulk purchase.
24 The Raintree of Kuala Lumpur | Annual Report 2012 As a result, at the end of June 2013, the number of Terminated Memberships stood at 196.
This is a large reduction on one year previously (June 2012), when there were 228 Terminated Memberships.
Also at the end of June 2013, the total Membership roll of The Raintree Club stood at 1828, sub-divided as follows:-
Membership Category No of Members Individual 1588 Corporate 181 Term 52 Honourable 2 Vacant 5 Total 1828
Members’ Introduction Nights
The MPRC also organises Members’ Introduction Nights (MINs), at which new Members are formally introduced to the General Committee.
Four (4) Members’ Introduction Nights were held in the period under review, as follows:-
2012 2013 18th February 2012 19th January 2013 16th March 2013 11th May 2013
The Raintree of Kuala Lumpur | Annual Report 2012 25 Recreation & Entertainment
Karaoke
“RAINTREE - 2012 INTER CLUB CHAMPION”
Interest in Karaoke singing in the Club took an upswing during the year. The Club’s Team comprised of Xian Zhi, Irene Teh, Steven Chu, Stanley Tan and James Lee became champion club in the 2012 Inter-Club Karaoke Competition comprising of seven (7) teams from the Klang Valley. Steven Chu also won the individual title.
The Club hosted the 2013 competition on 24 August 2013. An impressive team consisting of four (4) solo singers and one (1) duet pair was selected from our recently held Raintree Annual Karaoke Competition to represent the Club in the competition.
The Club’s 2013 Annual Karaoke was held recently in June 2013. It was the biggest turnout in years for a karaoke event with nineteen (19) contestants and every table in the Cerating Hall fully sold out on that night.
Karaoke activities during year include a celebration party for the 2012 champion and a friendly karaoke sing along with Penang Sports Club.
Dance Sports
The Dance Sports comprise of 4 dance and exercise group sections namely Aerobics, Ballroom & Latin, Line Dance & Latino/Pilates.
These various Dance Sports have grown spontaneously as putting music to exercise always provide exciting and varied forms of cardiovascular and/or body conditioning and dance variation moves to help build up fitness level. It also inculcates group participation and interaction and are conducted by our trained and professional instructors.
On 21 July 2013, The Ballroom & Latin Dance Organizing Committee held a Ballroom Latin jamming. The said jamming, conducted by The Club’s Ballroom & Latin guru, Mr. Wong Kai Hong, emphasized the dancers’ leg action and body movements. Another jamming will be held in future since we received good reviews and comments from members and guests.
The Line Dance section has organized a few monthly jamming for year 2012/2013. On 18 November 2012, the Line Dance Committee successfully organised the Line Dance Hi Tea Workshop which attracted almost 200 participants.
This time around we had line dance workshop conducted by line dance instructors with their own choreographers. A health & wellness talk by medical practitioner was also held with Q & A session together with bazaar sales for women items such as clothes, shoes, handbag etc. The next annual line dance party will be held on 5 October 2013.
The Dance Sports Organising Committee together with the various instructors will continue to enhance the various dance sports and plan more interesting and varied activities for the participation and enjoyment of all the members.
26 The Raintree of Kuala Lumpur | Annual Report 2012 Sports
Badminton
Introduction of BOC Members
The Convenor, Mr. Chew Eng Lai, of Badminton Organizing Committee welcomes the following members to the committee for year 2012/2014. The Members are Mr. Wong Chee Wing, Mr. James Chin, Mr. Teh Swee Khiam and Dr. Teoh Kok Soo.
The new members are assigned to the following positions:- a) BADMINTON FRIENDLIES/TOURNAMENTS Mr. Wong Chee Wing – Raintree Badminton Team Captain Mr. Teh Swee Khiam – Assistant Captain b) IN-HOUSE COMPETITIONS/CARNIVALS Mr. James Chin & Dr. Teoh Kok Soo
Raintree Club- Badminton Annual Championship
The 2012/2013 Badminton Annual Championship held on 8 & 9 December 2012 attracted a total of 31 entries, from both young and old members. The youngest player to register is Mr. Lennord Teh, age 7 years old, son of Mr. Teh Swee Khiam.
A total of 9 entries received from the Under-18 years Junior category and the remaining from the Senior Members of the club.
The 2 days competition were keenly contested and following winners/runners up were:-
OPEN MEN’S SINGLES CHAMPION KOH EU JIUNN RUNNERS-UP ANG JUN YIK
OPEN MEN’S DOUBLES CHAMPION DAVID KOK/ERIC KHOO RUNNERS-UP WONG CHEE WING/TEH SWEE KHIAM
JUNIOR BOY’S SINGLES CHAMPION KOH EU JIUNN RUNNERS-UP DAVID WONG
VETERAN MEN’S DOUBLES CHAMPION DAVID KOK/ERIC KHOO RUNNERS-UP WONG CHEE WING/THE SWEE KHIAM
SENIOR VETERAN MEN’S DOUBLES CHAMPION SEAH KIM NGO/ EO CHIN INN RUNNERS-UP CHEW ENG LAI/CC CHING
The Raintree of Kuala Lumpur | Annual Report 2012 27 Hadyai & Trang Trip - Badminton Team
A total of 11 players (inclusive of a junior Lady partner) & 4 supporters registered for the trip. It was a memorable trip for those who went and were treated like VIPs especially in Trang.
Raintree Badminton Team put up a strong display and resistance event though we were beaten by our Thai neighbours on the overall results.
Raintree Sports Dinner & Prize Presentation
The event was held on 12 January 2012 at Raintree Club and was attended by 30 or more players from the badminton group comprising of young and senior players.
Special thanks to Mas Koh Eu Jiunn (2012 Open Men’s Singles & U-18 Junior’s Singles) and his family who attended the function with full support.
Badminton Carnival – 26 January 2013
The first carnival for year of the Snake was held on 26 January 2013. The support given was very encouraging with an attendance of 22 players, both young and senior players and also a few new faces.
The players were divided into two groups namely “Team Cobra” and “Team Python” with “Team Cobra” emerging as winners. The event was graced with the presence of Mr. James Lee, Raintree Vice President & Sports Chairman, who gave away the prizes to winners.
Badminton Friendly – Raintree vs Kelab Darul Ehsan(Away Game), 17 Mar 2013
A total of 13 players with 3 Juniors registered for the event on 17 Mar 2013, hosted by Kelab Darul Ehsan. This event consists of 3 Mixed Doubles, 2 Juniors Doubles and 5 Men’s Doubles.
Raintree was unable to field any Ladies players in the line-up and KDE was very sporting to field in the Ladies in the Men’s event.
All games were keenly contested and the result turned up in favour of Raintree Club. We won 3 games, drew 5 games and KDE won 2 games.
KDE was very generous and entertained our Raintree players to a buffet lunch. The day ended with an exchange of souvenirs by both Clubs, with Raintree looking forward to host the next friendly event in the near future.
BOC/GC Invitation vs STAFF Invitation April 20th 2013
This annual event was hosted by the Raintree Club Badminton Committee (BOC) on 20 April 2013 at Raintree Club.
Both the team players from BOC/GC and STAFF Teams had a wonderful evening full of fun and fellowship interaction.
It was a very keenly contested event and results were very close. We believe it was not important which team won but the camaraderie was great.
28 The Raintree of Kuala Lumpur | Annual Report 2012 Two most improved players for the event are:-
• Raintree Vice President and Sport Chairman - Mr. James Lee and Club Senior Sports • Executive - Mr. Brian Ho.
Both were awarded with souvenirs for their outstanding performance. The event was graced by Club’s Vice President and Sport Chairman, Mr. James Lee who later during dinner gave away prizes and souvenirs to the Members of BOC and Staff.
In his message, he hoped that this event will be held annually and possibly a bi-annual affair.
Raintree Mid-Year Carnival, held on Saturday, 1 June 2013
“Team A” under the Captaincy of Mr. Teh Swee Khiam won with a narrow margin of 11 points to 7 points, out of a total of 9 matches played in the Badminton Hall.
A total of 17 players participated. The event concluded with the presentation of prizes to both teams by the Sports chairman, Mr. James Lee.
Badminton Friendlies – Raintree Club vs Royal Lake Club held on 15 June 2013
A total of 16 players registered for the above event. Raintree Club was at full strength with the best players available for the friendlies.
Also representing Raintree Club were some top lady players namely Ms. Amanda Khoo, Ms. Stacy Chuah and Mrs. Jennifer Leow partnering the men in Men’s Doubles.
Two Juniors also participated namely Ms. David Wong and Ms. Joshua Khong. The future looks bright with the two Juniors representing the Club.
Raintree Club came out victoriously with a narrow margin of 6 games to 5. The evening was full of fun and fellowship extended by us to Royal Lake Club.
Coming Events
1. September 2013 – Junior & Mixed Doubles – Annual Badminton Championship 2. October 2013 – Seniors/Veteran/Senior Veteran – Annual Badminton Championship 3. November 2013 – Badminton Carnival
The Raintree of Kuala Lumpur | Annual Report 2012 29 Staff Affairs & Establishment
In 2013, the Staff Affairs and Establishment Sub-Committee began to place more of a focus of making people the heart of what we do, by putting people first.
A people first HR approach is about recognising The Club’s staff are people, first and foremost, and therefore must be treated differently than other resources in The Club.
The ongoing process by the Sub-Committee to provide counseling and guidance to improve the staff’s efficiency and productivity is one of the initiatives undertaken.
On 16 May 2013, The Club signed the Collective Agreement 2012-2014 with Club Employees Union Peninsular Malaysia.
The Club was represented by the President/Staff Affairs Chairman, Mr. Winson Han Mean Kwong, Deputy Chairman of Staff Affairs, Mr. Chow Seck Kai and Hon. Treasurer, Mr. Peter Lim Chee Min while the Club Employees Union Peninsular Malaysia was represented by the President, En. Mokhtaruddin Johan, General Secretary, En. Rudy Rusly and Treasurer, Cik Siti Azura Abdul Jalil.
The traditional 29th Annual Staff Dinner celebration was held at the Cerating Hall on 1st May 2013.
About 150 Raintree staff, spouses and the General Committee members attended the event.
The theme for the night was “Crazy colour night”. The event started with a “Cake Cutting” ceremony by the President, Mr. Winson Han Mean Kwong, the General Committee and Organising Committee members.
With the prize giving ceremonies to the winners of Karaoke Competition, Best Dressed Male & Female awards, Bowling Competition and No Medical Leave awards, the event was truly a remarkable night to remember.
Staff movement during the period September 2012 to June 2013:
Appointment Alex Chan Kok Yun - Operation Manager (later appointed as Acting General Manager on 1 June 2013) AnisahJaafar - Accounts and Administration Manager Hadi Abdul Aziz - Senior F&B Executive
Retirement David Siew, PJK - General Manager (retired on 31st May 2013)
Resignation Zainal Abidin Hashim - F&B Executive
30 The Raintree of Kuala Lumpur | Annual Report 2012 Headcount As At 30 June 2013
0 - 5 6 - 10 11 - 15 ABOVE 15 TOTAL YEARS YEARS YEARS YEARS GENERAL MANAGER GENERAL MANAGER 1 0 0 0 1 EXECUTIVES HOUSEKEEPING 1 0 0 0 1 ACCOUNTS/ADMINISTRATION 1 0 0 2 3 SPORTS & RECREATION 1 1 0 0 2 MAINTENANCE 0 0 0 1 1 COMMUNICATION & EVENTS 0 0 0 0 0 FOOD & BEVERAGE 7 0 0 0 7 SECURITY 0 0 0 0 0 MEMBERSHIP/FRONT DESK 0 0 0 1 1 MANAGEMENT TRAINEE 1 0 0 0 1 TOTAL MANAGEMENT 12 1 0 4 17
0 - 5 6 - 10 11 - 15 ABOVE 15 TOTAL YEARS YEARS YEARS YEARS GENERAL STAFF HOUSEKEEPING 2 5 1 1 9 ACCOUNTS/ADMINISTRATION 1 0 1 3 5 SPORTS & RECREATION 1 2 2 3 8 MAINTENANCE 0 2 0 0 2 COMMUNICATION & EVENTS 0 0 0 0 0 FOOD & BEVERAGE 10 0 0 0 10 SECURITY 4 3 0 0 7 MEMBERSHIP 1 0 0 3 4 TOTAL GENERAL STAFF 19 12 4 10 45
Actual staff force: 62
The Raintree of Kuala Lumpur | Annual Report 2012 31 Tender Board
During the year the Tender Board reviewed two tenders and recommended to the General Committee for approval;
SUPPLY AND INSTALLATION OF A 30HP WATER COOL PACKAGE FOR LILA SARI
The tender was awarded to Delta Equipment & Power SdnBhd at the cost of RM 39,800.00
SUPPLY OF SOUND SYSTEM FOR CERATING BALLROOM
The tender was awarded to LS Music SdnBhd at the cost of RM 46,780.00
32 The Raintree of Kuala Lumpur | Annual Report 2012 Reciprocal Club
INTERNATIONAL AFFILIATED CLUBS
1. Indonesia Petroleum Club (Jakarta Pusat, Indonesia) 2. Baguio Country Club (Baguio City, Phillipines 3. Manila Polo Club (Makati, Manila, Phillipines) 4. Royal Brunei Yacht Club (Bandar Seri Begawan, Brunei) 5. The Hollandse Club (Singapore) 6. Singapore Recreation Club (Singapore) 7. City Tattersalls (Sydney, Australia) 8. American Club in China (Taipei, Taiwan) 9. The St. James Club (London, England) 10. Sallskapet Club (Stockholm, Sweden) 11. The Rand Club (Johannesburg, South Africa) 12. The Glencoe Club (Calgary, Alberta, Canada) 13. Royal Automobile Club of Australia (Sydney, Australia) 14. The Hong Kong Cricket Club (Hong Kong) 15. The Royal Scots Club, Edinburgh (Scotland) 16. The Raffles Town Club, 1 Plymouth Avenue (Singapore) 17. The Tanglin Club, 5 Steven Road (Singapore) 18. The Aranda Country Club (Singapore) 19. Bombay Gymkhana Club (India)
AFFILIATED MALAYSIAN CLUBS
1. Penang Sports Club Penang 2. Kelab Desa Rantau Petronas, Kemaman, Terengganu Darul Iman 3. Tuanku Jaafar Golf and Country Club Senawang, Negeri Sembilan 4. Segamat Country Club, Johor Darul Takzim 5. Fraser’s Golf & Country Club, Pahang Darul Makmur 6. Astana Golf & Country Club, Kuantan, Pahang Darul Makmur 7. Black Forest Golf & Country Club, Bukit Kayu Hitam, Kedah Darul Aman 8. Penang Swimming Club, Tanjung Bungah, Penang 9. Royal Ipoh Club, (Kelab Di-Raja Ipoh), Perak Darul Ridzuan 10. The Ipoh Swimming Club, Perak Darul Ridzuan
The Raintree of Kuala Lumpur | Annual Report 2012 33 Calendar of Activities from July 2012 to June 2013
YEAR 2012
JUNE Badminton Doubles League 2012 12 - 29 June RSUC Interclub Invitational Darts Tournament 2012 8 - 10 June @ Royal Sungai Ujong Club Tennis Friendly with Tropicana Golf and Country Club (Away) 16 June 11th Annual Karaoke Competition 2012 16 June Table Tennis Triangular (Raintree/Royal Selangor Club 17 June /Royal Lake Club) (Away) Half Hour Swim Challenge 24 June
JULY Golf Annual Stableford Classic @ Temple Park Golf Resort 4 July Tennis Friendly with Lake View Club (Away) 21 July Badminton “Hungry Ghost” Carnival 28 July Table Tennis Friendly with Emmanuel Evangelical 29 July Free Church (Away)
AUGUST Squash Friendly with National University of Singapore (Home) 11 August Junior Tennis Championships 25 Aug - 9 Sept
SEPTEMBER Inter-Club Karaoke Competition @ Eurasian Club 1 September Royal Lake Club 13th Merdeka Darts Invitational Tournament 1 - 2 September 1 Malaysia Golf Medal @ Danau Golf Club (Stableford) 12 September 27th Annual General Meeting 23 September Friendly with Sunway Lagoon Club (Badminton/Snooker/ 29 September Table Tennis/Squash (Home)
OCTOBER 13th Raintree Tunku Naquiyuddin International Jumbo 5 - 7 October Squash Doubles 2012 Tennis Friendly with Royal Selangor Golf Club (Away) 6 October Annual Darts League 2012 19 Oct – 18 Nov Line Dance Quarterly Jamming 26 October Badminton Autumn Carnival 27 October
NOVEMBER Darts Mixed Doubles Carnival 16 November Line Dance Hi-Tea Workshop 18 November Table Tennis Annual Championship 2012 18 & 24 November Golf Patron vs President Team Golf Challenge 28 November Sports Trip to Haadyai and Trang Club 30 Nov – 3 Dec
34 The Raintree of Kuala Lumpur | Annual Report 2012 DECEMBER 8th Penang Speedo Masters Swimming Championship 2012 (Away) 1 December Darts Annual Championship 2012 7 December Tennis Friendly with Tropicana Golf Club (Home) 8 December Annual Badminton Championship 2012 8 - 9 December Annual Strokeplay Golf Championship 2012 12 December (Seremban International Golf Club) Penang Sports Club Invitational Tennis Tournament 2012 (Away) 14 - 16 December Annual Snooker and Billiards Championship 2012 15 - 16 December Annual Squash Championship 2012 14, 17 & 21 Dec New Year’s Eve Dinner & Dance 2012 31 December
YEAR 2013
JANUARY Sports & Recreation Annual Dinner 2012 12 January Members’ Introduction Night 19 January 14th International Jumbo Doubles for President Cup 24 - 27 January @ Tanglin Club Singapore Triangular Darts Challenge (GC vs Darts OC vs Raintree Staff) 25 January Snake Year 2013 Badminton Carnival 26 January Table Tennis Friendly with Star Elite Team Puchong (Home) 28 January New Year Golf Medal @ Perangsang Templer Golf Club 29 January
FEBRUARY Junior Singles Tennis Championship 2013 2 - 3 Feb & 23 - 24 Feb
MARCH Extraordinary General Meeting 10 March Members’ Introduction Night 16 March Badminton Friendly with Kelab Darul Ehsan (Away) 17 March Tennis Doubles Round Robin 20 Mac to 3 April Quarterly Golf Medal @ Kelab Rahman Putra 27 March Tennis Friendly with Keppel Club Singapore (Home) 29 March
APRIL Table Tennis League (Every Monday & Thursday) April Badminton Friendly BOC/GC vs Raintree Staff 20 April Golf Easter Medal @ TasikPutri Golf Club Rawang 30 April
MAY 29th Annual Staff Dinner 1 May Members’ Introduction Night 11 May Mother’s Day Celebration 12 May Union Collective Agreement 2012/2014) Signing Ceremony 16 May Raintree Invitational Inter-Club Tennis Tournament 2013 24 - 26 May
JUNE Mid-Year Badminton Carnival 1 June 17th Triangular Golf Championship @ Tasik Puteri Golf 9 June & Country Club Multi Sports Friendly with Royal Lake Club (Home) 15 June Latin Ballroom Jamming 21 June 12th Annual Karaoke Competition 2013 22 June
The Raintree of Kuala Lumpur | Annual Report 2012 35 Financial Statement for the Year Ended 31 December 2012 and Auditors’ Report
36 The Raintree of Kuala Lumpur | Annual Report 2012 266 175,800 RM 3,212,064 1,058,294 7,383,161 8,441,721 .01.2011 24,481,613 27,869,477 36,311,198 01 284
171,605 RM 3,190,876 1,313,484 7,284,308 8,598,076 Club 24,481,613 27,844,094 36,442,170 1.12.2011 3 -
2 214,167 RM 3,142,906 1,724,673 6,930,935 8,655,608 24,481,613 27,838,686 36,494,294 31.12.201
- 266 175,800 RM 1,058,294 7,383,161 8,441,721 14,917,579 15,093,379 23,535,100 01.01.2011 - 284
171,605 RM 1,313,484 7,284,308 8,598,076 Group 14,713,543 14,885,148 23,483,224 31.12.2011
- - 214,167 RM 1,724,673 6,930,935 8,655,608 14,482,725 14,696,892 23,352,500 31.12.2012 3 4 5 5 6 Note Kuala Lumpur aintree
Assets Non-Current Assets plant and equipment Property, Investment in a subsidiary Long term trade receivables Current Assets Receivables, deposits and prepayments recoverable Tax Cash and cash equivalents Total Assets Kelab R (Society No. 3301) and its subsidiary Statements of Financial Position at 31 December 2012 The accompanying notes form statements. an integral part of the financial
The Raintree of Kuala Lumpur | Annual Report 2012 37 - 2,573 7,880 502,793 712,507 712,507 (28,300) RM 3,496,489 9,103,335 1,594,493 24,387,617 11,211,074 11,923,581 36,311,198 1.01.2011 (19,080,572) 0 - 2,573 7,790
(4,567) 509,741 706,806 706,806 RM 9,103,335 1,595,818 Club 43,496,489 24,516,107 11,219,257 11,926,063 36,442,170 1.12.2011 (18,975,815) 3 2 2,573 9,602 4,669 10,783 563,176 631,080 635,749 RM 9,103,335 1,641,229 43,496,489 24,538,630 11,319,915 11,955,664 36,494,294 (18,968,642) 31.12.201
- - 2,573 7,880 502,793 712,507 712,507 (28,300) RM 1,594,493 2,107,739 2,820,246 43,496,489 20,714,854 23,535,100 (22,753,335) 01.01.2011 - - 2,573 7,790
(4,567) 509,741 706,806 706,806 RM 1,595,818 2,115,922 2,822,728 Group 43,496,489 20,660,496 23,483,224 (22,831,426) 31.12.2011
- 2,573 9,602 4,669 10,783 (continued) 563,176 631,080 635,749 RM 1,641,229 2,216,580 2,852,329 43,496,489 20,500,171 23,352,500 (23,007,101) 31.12.2012 1 7 8 9 10 1 Note Kuala Lumpur aintree
Equity Capital funds Members’ fund Cumulative deficit account Total Equity Liabilities Non-Current Liabilities Amount due to a subsidiary deposits Members’ refundable benefits Retirement Members’ bowling fund Members’ golf fund Current Liabilities Payables and accruals liability Tax Total Liabilities Total Equity and Liabilities Kelab R (Society No. 3301) and its subsidiary Statements of Financial Position at 31 December 2012 The accompanying notes form statements. an integral part of the financial
38 The Raintree of Kuala Lumpur | Annual Report 2012 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
Income and Expenditure Statements for the Year Ended 31 December 2012
Note Group Club 2012 2011 2012 2011 RM RM RM RM Operation Income Members’ subscriptions 2,138,700 2,125,700 2,138,700 2,125,700 Food and beverage outlets 12 (22,684) 65,315 (22,684) 65,315 Concessionaires’ outlets 13 66,883 78,497 66,883 78,497 Sports and recreational - Coaching commission 52,228 47,690 52,228 47,690 - Locker rental 87,320 86,079 87,320 86,079 Miscellaneous revenue 14 515,969 395,798 515,969 395,798 2,838,416 2,799,079 2,838,416 2,799,079 Less: Administration Expenditure Personnel emoluments and benefits 15 1,854,847 1,855,185 1,854,847 1,855,185 Energy costs and utilities 16 826,093 812,533 826,093 812,533 Repairs and maintenance 17 180,726 202,904 180,726 202,904 Quit rent and assessment 59,464 59,464 59,464 59,464 Administration and others 18 582,375 567,672 582,375 567,672 (3,503,505) (3,497,758) (3,503,505) (3,497,758) Operating deficit (665,089) (698,679) (665,089) (698,679) Less: Fund for Club Activities Sports and recreational activities 19 565,807 611,868 565,807 611,868 Club activities and events 18,311 64,074 18,311 64,074 Raintree ball - (113) - (113) Members’ introduction nite (12,075) 16,122 (12,075) 16,122 (572,043) (691,951) (572,043) (691,951) Total deficit (1,237,132) (1,390,630) (1,237,132) (1,390,630) Add: Slot machines income 20 1,296,686 1,568,974 1,296,686 1,568,974 Interest income 21 219,048 189,287 219,048 189,287 278,602 367,631 278,602 367,631 Less: Depreciation of property, plant and equipment 3 (409,000) (408,014) (226,152) (225,166) (Deficit)/Surplus Before Tax (130,398) (40,383) 52,450 142,465 Tax Expense 22 (45,277) (37,708) (45,277) (37,708) (Deficit)/Surplus After Tax 8 (175,675) (78,091) 7,173 104,757
The accompanying notes form an integral part of the financial statements.
The Raintree of Kuala Lumpur | Annual Report 2012 39 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
Statement of Total Recognised Gains and Losses for the Year Ended 31 December 2012
The Group and the Club have not recognised gains and losses other than the (deficit)/surplus after tax for the year and previous year.
The accompanying notes form an integral part of the financial statements.
40 The Raintree of Kuala Lumpur | Annual Report 2012 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
Statements of Cash Flows for the Year Ended 31 December 2012
Note Group Club 2012 2011 2012 2011 RM RM RM RM Cash Flows from Operating Activities (Deficit)/Surplus before tax (130,398) (40,383) 52,450 142,465 Adjustments for: Depreciation of property, plant and equipment 3 409,000 408,014 226,152 225,166 Interest income 21 (219,048) (189,287) (219,048) (189,287) Retirement benefits charged 10 124,065 46,793 124,065 46,793 Operating surplus/(deficit) before changes in working capital 183,619 225,137 183,619 225,137 Changes in working capital: Receivables, deposits and prepayments (537,161) (209,289) (537,161) (209,289) Payables and accruals (75,726) (5,701) (75,726) (5,701) Cash generated from/ (absorbed by) operations (429,268) 10,147 (429,268) 10,147 Retirement benefits paid 10 (70,630) (39,845) (70,630) (39,845) Tax paid (40,325) (37,725) (40,325) (37,725) Net cash used in operating activities (540,223) (67,423) (540,223) (67,423) Cash Flows from Investing Activities Interest received 219,048 189,287 219,048 189,287 Acquisition of property, plant and equipment (178,182) (203,979) (178,182) (203,979) Net cash used in investing activities 40,866 (14,692) 40,866 (14,692)
The accompanying notes form an integral part of the financial statements.
The Raintree of Kuala Lumpur | Annual Report 2012 41 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
Statements of Cash Flows for the Year Ended 31 December 2012 (continued)
Note Group Club 2012 2011 2012 2011 RM RM RM RM Cash Flows from Financing Activities Members’ refundable deposit 45,411 1,325 45,411 1,325 Net payment to members’ golf fund 1,812 (90) 1,812 (90) Members’ fund 15,350 23,733 15,350 23,733 Net cash from/(used in) financing activities 62,573 24,968 62,573 24,968 Net decrease in cash and cash equivalents (436,784) (57,147) (436,784) (57,147) Cash and cash equivalents at 1 January (i) 7,138,514 7,195,661 7,138,514 7,195,661 Cash and cash equivalents at 31 December (i) 6,701,730 7,138,514 6,701,730 7,138,514
(i) Cash and Cash Equivalents
Cash and cash equivalents included in the statements of cash flows comprise the following statements of financial position amounts:
Group and Club 2012 2011 RM RM Cash and bank balances 252,061 865,721 Fixed deposits with licensed banks (excluding deposits pledged) 6,449,669 6,272,793 6,701,730 7,138,514
The accompanying notes form an integral part of the financial statements.
42 The Raintree of Kuala Lumpur | Annual Report 2012 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
Notes to the Financial Statements
Principal Activities and Place of Business
Kelab Raintree Kuala Lumpur is incorporated under the Societies Act, 1966.
The principal activities of Kelab Raintree Kuala Lumpur are the provision of sports and recreational activities and food and beverage services to the members of the Club.
Kelab Raintree Kuala Lumpur’s address of the principal place of business is as follows:
Kelab Raintree Kuala Lumpur Jalan Wickham Off Jalan Ampang Hilir 55000 Kuala Lumpur Malaysia
The financial statements were approved by the Club’s General Committee on 24 April 2013.
1. Basis of Preparation
(a) Statement of Compliance
The financial statements of the Club have been prepared in accordance with Malaysian Financial Reporting Standards (MFRSs), generally accepted accounting principles and the Companies Act, 1965 and the Societies Act, 1966 in Malaysia.
Adoption of New and Revised Malaysian Financial Reporting Standards And Interpretations
On 19 November 2011, the Malaysian Accounting Standard Board (‘MASB’) issued a new MASB approved accounting framework, the Malaysian Financial Reporting Standards Framework (‘MFRS Framework’). The MFRS Framework is to be applied by all Entities Other Than Private Entities for annual periods beginning on or after 1 January 2012, with the exception of entities that are within the scope of MFRS 141 Agriculture (‘MFRS 141’) and IC Interpretation 15 Agreements for Construction of Real Estate (‘IC 15’), including its parents, significant investor and venture (herein called ‘Transitioning Entities’). Transitioning Entities will be allowed to defer adoption of the new MFRS Framework for an additional two years. Consequently, the adoption of the MFRS Framework by Transitioning Entities will be mandatory for annual period beginning on or after 1 January 2014.
The Group and the Club do not fall within the scope of the Transitioning Entities and thus, during the year, the Group and the Club have adopted the following new and revised Malaysian Financial Reporting Standards and Interpretations (collectively referred to as ‘MFRSs’), issued by the MASB and effective for the financial periods beginning on or after 1 January 2012:
MFRSs that do not have significant impacts on these financial statements
The following new and revised MFRSs issued by the MASB, effective for financial periods beginning on or after 1 January 2012, have been adopted, but the adoptions do not have a significant impact on the financial statements:
MFRS 2 Share-based Payment MFRS 3 Business Combinations MFRS 5 Non-current Assets Held for Sale and Discontinued Operations
The Raintree of Kuala Lumpur | Annual Report 2012 43 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
1. Basis of Preparation (continued)
(a) Statement of Compliance (continued)
MFRS 7 Financial Instruments: Disclosures MFRS 8 Operating Segments MFRS 101 Presentation of Financial Statements MFRS 102 Inventories MFRS 107 Statement of Cash Flows MFRS 108 Accounting Policies, Changes in Accounting Estimates and Errors MFRS 110 Events after the Reporting Period MFRS 111 Construction Contracts MFRS 112 Income Taxes MFRS 116 Property, Plant and Equipment MFRS 117 Leases MFRS 118 Revenue MFRS 119 Employee Benefits MFRS 120 Accounting for Government Grants and Disclosure of Government Assistance MFRS 121 The Effects of Changes in Foreign Exchange Rates MFRS 123 Borrowing Costs MFRS 124 Related Party Disclosures MFRS 127 Consolidated and Separate Financial Statements MFRS 128 Investment in Associates MFRS 131 Interests in Joint Ventures MFRS 132 Financial Instruments: Presentation MFRS 133 Earnings per Share MFRS 136 Impairment of Assets MFRS 137 Provisions, Contingent Liabilities and Contingent Assets MFRS 138 Intangible Assets MFRS 139 Financial Instruments: Recognition and Measurement MFRS 140 Investment Property
MFRSs that have been issued but are not yet effective
The Group and the Club have not adopted the following MFRSs that have been issued by the MASB but are not yet effective:
MFRS 9 Financial Instruments MFRS 10 Consolidated Financial Statements MFRS 11 Joint Arrangements MFRS 12 Disclosure of Interests in Other Entities MFRS 13 Fair Value Measurement MFRS 119 (as revised in 2011) Employee Benefit MFRS 127 (as revised in 2011) Separate Financial Statements MFRS 128 (as revised in 2011) Investment in Associates and Joint Ventures
The new MFRSs will take effect on 1 January 2013, and the Group and the Club will adopt these MFRSs during the financial year beginning on 1 January 2013.
MFRS 9 requires all recognised financial assets that are within the scope of MFRS 139 Financial Instruments: Recognition and Measurement to be subsequently measured at amortised cost or fair value. Specifically, debt investments that are held within a business model whose objective is to collect the contractual cash flows, and that have contractual cash flows that are solely payments of principal and interest on the principal outstanding are generally
44 The Raintree of Kuala Lumpur | Annual Report 2012 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
1. Basis of Preparation (continued)
(a) Statement of Compliance (continued)
measured at amortised cost at the end of subsequent accounting periods. All other debt investments and equity investments are measured at fair values at the end of subsequent accounting periods.
The most significant effect of MFRS 9 regarding the classification and measurement of financial liabilities relates to the accounting for changes in the fair value of a financial liability (designated as at ‘fair value through profit or loss’) attributable to changes in the credit risk of the liability. Specifically, under MFRS 9, for financial liabilities that are designated as at ‘fair value through profit or loss’, the amount of change in the fair value of the financial liability that is attributable to changes in the credit risk of that liability is presented in other comprehensive income, unless the recognition of the effects of changes in the liability’s credit risk in other comprehensive income would create or enlarge an accounting mismatch in profit or loss. Changes in fair value attributable to a financial liability’s credit risk are not subsequently reclassified to profit or loss.
MFRS 10 replaces the parts of MFRS 127 Consolidated and Separate Financial Statements that deal with consolidated financial statements. IC Interpretation 112 Consolidation – Special Purpose Entities has been withdrawn upon issuance of MFRS 10. Under MFRS 10, there is only one basis for consolidation, that is control. In addition, MFRS 10 includes a new definition of control that contains three elements: (a) power over an investee, (b) exposure, or rights, to variable returns from its involvement with the investee, and (c) the ability to use its power over the investee to affect the amount of the investor’s returns. Extensive guidance has been added in MFRS 10 to deal with complex scenarios.
MFRS 11 replaces MFRS 131 Interests in Joint Ventures. MFRS 11 deals with how a joint arrangement of which two or more parties have joint control shall be classified. IC Interpretation 113 Jointly Controlled Entities – Non-monetary Contributions by Venturers has been withdrawn upon the issuance of MFRS 11. Under MFRS 11, joint arrangements are classified as joint operations or joint ventures, depending on the rights and obligations of the parties to the arrangements. In contrast, under MFRS 131, there are three types of joint arrangements: jointly controlled entities, jointly controlled assets and jointly controlled operations.
In addition, joint ventures under MFRS 11 are required to be accounted for using the equity method of accounting, whereas jointly controlled entities under MFRS 131 can be accounted for using the equity method or proportionate consolidation accounting.
MFRS 12 is a disclosure standard and is applicable to entities that have interests in subsidiaries, joint arrangements, associates and/or unconsolidated structured entities. In general, the disclosure requirements in MFRS 12 are more extensive than those in the current standards.
MFRS 13 establishes a single source of guidance for fair value measurements and disclosures about fair value measurements. MFRS 13 defines fair value, establishes a framework for measuring fair value, and requires disclosures about fair value measurements. The scope of MFRS 13 is broad; it applies to both financial instrument items and non-financial instrument items for which other MFRSs require or permit fair value measurements and disclosures about fair value measurements, except in specified circumstances. In general, the disclosure requirements in MFRS 13 are more extensive than those required in the current standards.
The amendments to MFRS 119 change the accounting for defined benefit plans and termination benefits. The most significant changes relate to the accounting for defined benefit obligations and plan assets. The amendments require the recognition of changes in defined benefit obligations and in fair value of plan assets when they occur, and hence eliminate the
The Raintree of Kuala Lumpur | Annual Report 2012 45 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
1. Basis of Preparation (continued)
(a) Statement of Compliance (continued)
‘corridor approach’ permitted under the previous version of MRFS 119 and accelerate the recognition of past service costs. The amendments require all actuarial gains and losses to be recognised immediately through other comprehensive income in order for the net pension asset or liability recognised in the consolidated statement of financial position to reflect the full value of the plan deficit or surplus.
At the date of financial statements are authorised for issue, the impacts of the adoptions of these MFRSs are yet to be reasonably estimated. Hence, the impacts on the adoption of new accounting policies are not disclosed.
The following revised MFRS will take effect on 1 July 2012, and the Group and the Club will adopt these MFRSs during the financial year beginning on 1 January 2013.
Amendment to MFRS 101 Presentation of Financial Statements
The amendments to MFRS 101 retain the option to present profit or loss and other comprehensive income in either a single statement or in two separate but consecutive statements. However, the amendments to MFRS 101 require additional disclosures to be made in the other comprehensive income section such that items of other comprehensive income are grouped into two categories: (a) items that will not be reclassified subsequently to profit or loss; and (b) items that will be reclassified subsequently to profit or loss when specific conditions are met. Income tax on items of other comprehensive income is required to be allocated on the same basis.
The following MFRSs are not relevant or have no significant impacts on the Group and the Club:
Amendment to MFRS 1 First-time Adoption of Malaysian Financial Reporting Standards IC Interpretation 20 Stripping Costs in the Production Phase of a Surface Mine
MFRSs that affect the reported results and / or financial position
MFRS 1 First-time Adoption of Malaysian Financial Reporting Standards
The impact of the changes is disclosed, as follows:
Transition to the Malaysian Financial Reporting Standards (‘MFRS Framework’)
On 19 November 2011, the MASB issued a new MASB approved accounting framework, the MFRS Framework. The financial statements of the Group for the year ended 31 December 2012 are the first financial statements prepared in accordance with the MFRS Framework. Previously, the Group prepared its financial statements in accordance with the Financial Reporting Standards in Malaysia.
Accordingly, the Group has prepared financial statements which comply with the MFRS for periods beginning on or after 31 December 2012, together with the comparatives period data as at and for the year ended 31 December 2011, as described in the accounting policies. The Group’s transition date is 1 January 2011. The Group prepared its opening MFRS statement of financial position at that date.
46 The Raintree of Kuala Lumpur | Annual Report 2012 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
1. Basis of Preparation (continued)
(a) Statement of Compliance (continued)
In presenting its first MFRS financial statements, the Group is required to restate the comparative financial statements to amounts reflecting the application of MFRS Framework. The Group has applied all the mandatory exceptions and some of the exemptions from full retrospective application of the MFRSs.
(b) Basis of Measurement
The financial statements have been prepared on the historical cost basis.
(c) Functional and Presentation Currency
The financial statements are presented in Ringgit Malaysia (RM), which is the functional currency of the Club.
2. Significant Accounting Policies
The accounting policies set out below have been applied consistently to the periods presented in these financial statements, and have been applied consistently by the Group entity.
(a) Basis of Consolidation
(i) Subsidiary
The Club is the beneficial owner of the entire issued share capital of Raintree Developments Berhad (“RDB”), a company incorporated in Malaysia. The shares are registered in the name of HSBC (Malaysia) Trustee Berhad who acts as trustee for the Club in accordance with a Trust Deed dated 26 January 1983.
The consolidated financial statements comprise of the financial statements of the Club and of RDB. RDB is consolidated using the acquisition method of accounting. The difference between the acquisition cost and the fair values of RDB’s net assets is reflected as goodwill or negative goodwill as appropriate.
Investment in a subsidiary is stated in the Club’s statement of financial position at cost less impairment losses.
RDB does not draw up an income statement as all expenses incurred by RDB are borne by the Club. The Club provides funds to RDB as and when required to enable RDB to meet its obligations as and when they fall due.
(ii) Transactions Eliminated on Consolidation
Intra-group balances, and any unrealised income and expenses arising from intra-group transactions, are eliminated in preparing the consolidated financial statements.
Unrealised gains arising from transactions with equity accounted investees are eliminated against the investment to the extent of the Group’s interest in the investee. Unrealised losses are eliminated the same way as unrealised gains, but only to the extent that there is no evidence of impairment.
The Raintree of Kuala Lumpur | Annual Report 2012 47 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
2. Significant Accounting Policies (continued)
(a) Basis of Consolidation (continued)
(iii) Goodwill
Goodwill (negative goodwill) arises on the acquisition of subsidiary.
For acquisition prior to 1 January 2006, goodwill represents the excess of the cost of the acquisition over the Group’s interest in the fair values of the identifiable assets and liabilities.
With the adoption of FRS 3 beginning 1 January 2006, goodwill represents the excess of the cost of the acquisition over the Group’s interest in the net fair value of the identifiable assets, liabilities and contingent liabilities of the acquiree.
Goodwill is measured at cost and is no longer amortised but tested for impairment at least annually or more frequently when there is objective evidence of impairment. When the excess is negative (negative goodwill), it is recognised immediately in the income and expenditure statement. With the adoption of FRS 3, the carrying amount of negative goodwill at 1 January 2006 is derecognised with a corresponding adjustment to the opening balance of cumulative account.
Goodwill is allocated to cash-generating units and is tested annually for impairment or more frequently if events or changes in circumstances indicate that it might be impaired.
(b) Property, Plant and Equipment
(i) Recognition and Measurement
Items of property, plant and equipment are stated at cost less any accumulated depreciation and any accumulated impairment losses.
Cost includes expenditures that are directly attributable to the acquisition of the asset and other costs directly attributable to bringing the assets to working condition for its intended use, and the costs of dismantling and removing the items and restoring the site on which they are located. The cost of self-constructed assets also includes the cost of materials and direct labour. Purchased software that is integral to the functionality of the related equipment is capitalised as part of the equipment.
The cost of property, plant and equipment recognised as a result of a business combination is based on fair value at acquisition date. The fair value is the estimated amount for which a property could be exchanged on the date of valuation between a willing buyer and a willing seller in an arm’s length transaction after proper marketing wherein the parties had each acted knowledgeably, prudently and without compulsion. The fair value of other items of plant and equipment is based on the quoted market prices for similar items.
When significant parts of an item of property, plant and equipment have different useful lives, they are accounted for as separate items (major components) of property, plant and equipment.
Gains and losses on disposal of an item of property, plant and equipment are determined by comparing the proceeds from disposal with the carrying amount of property, plant and equipment and are recognised net within “other income” or “other operating expenses” respectively in the income and expenditure statement.
48 The Raintree of Kuala Lumpur | Annual Report 2012 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
2. Significant Accounting Policies (continued)
(b) Property, Plant and Equipment (continued)
(ii) Subsequent Costs
The cost of replacing part of an item of property, plant and equipment is recognised in the carrying amount of the item if it is probable that the future economic benefits embodied within the part will flow to the Group and its cost can be measured reliably. The carrying amount of the replaced part is derecognised. The costs of the day-to- day servicing of property, plant and equipment are recognised in the income and expenditure statement as incurred.
(iii) Depreciation
Depreciation is recognised in the income and expenditure statement on a straight- line basis over the estimated useful lives of each part of an item of property, plant and equipment. Freehold land is not depreciated. Property, plant and equipment under construction are not depreciated until the assets are ready for their intended use.
The estimated useful live for the current and comparative periods are as follows:
Building 50 years Improvements 5 years Furniture, fittings and office equipment 5 years Lighting, general equipment and machinery 5 years Kitchen and bar equipment 5 years Slot machines and sports equipment 5 years
(c) Receivables
Receivables are initially recognised at their cost when the contractual right to receive cash or another financial asset from another entity is established.
Subsequent to initial recognition, receivables are stated at cost less allowance for impairment.
Receivables are not held for the purpose of trading.
(d) Cash and Cash Equivalents
Cash and cash equivalents consist of cash on hand, balances and deposits with banks. For the purpose of the statement of cash flows, cash and cash equivalents are presented net of pledged deposits.
(e) Impairment of Assets
(i) Financial Assets
All financial assets are assessed at each reporting date whether there is any objective evidence of impairment as a result of one or more events having an impact on the estimated future cash flows of the assets. Losses expected as a result of future events, no matter how likely, are not recognised. For an investment in equity instrument, a significant or prolonged decline in the fair value below its cost is an objective evidence
The Raintree of Kuala Lumpur | Annual Report 2012 49 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
2. Significant Accounting Policies (continued)
(e) Impairment of Assets (continued)
(i) Financial Assets (continued)
of impairment. An impairment loss, in respect of loans and receivables is recognised in the income and expenditure statement and is measured as the differences between the asset’s carrying amount and the present value of estimated future cash flows discounted at the asset’s original effective interest rate. The carrying amount of the asset is reduced through the use of an allowance account.
(ii) Other Assets
The carrying amounts of other assets are reviewed at each end of the reporting period to determine whether there is any indication of impairment. If any such indication exists, the asset’s recoverable amount is estimated.
The recoverable amount of an asset of cash-generating unit is the greater of its value in use and its fair value less costs to sell. In assessing value in use, the estimated future cash flows are discounted to their present value using a pre-tax discount rate that reflects current markets assessments of the time value of money and the risks specific to the asset. For the purpose of impairment testing, assets are grouped together into the smallest group of assets that generates cash inflows from continuing use that are largely independent of the cash inflows of other assets or group of assets (the “cash-generating unit”).
An impairment loss is recognised if the carrying amount of an asset or its cash generating unit exceeds its recoverable amount. Impairment losses are recognised in the income and expenditure statement. Impairment losses recognised in respect of cash-generating units are allocated first to reduce the carrying amount of the other assets in the units (groups of units) on a pro rata basis.
Impairment losses recognised in prior periods are assessed at each reporting date for any indications that the loss has decreased or no longer exists. An impairment loss is reversed if there has been a change in the estimates used to determine the recoverable amount. An impairment loss is reversed only to the extent that the asset’s carrying amount does not exceed the carrying amount that would have been determined, net of depreciation or amortisation, if no impairment loss had been recognised. Reversal of impairment losses are credited to the income and expenditure statement in the year in which the reversals are recognised.
(f) Employee Benefits
(i) Short-Term Employee Benefits
Short-term employee benefit obligations in respect of salaries, annual bonuses, paid annual leave and sick leave are measured on an undiscounted basis and are expensed as the related service is provided.
The Club’s contribution to the statutory pension funds are charged to the income and expenditure statement in the year to which they relate. Once the contributions have been paid, the Club has no further payment obligations.
50 The Raintree of Kuala Lumpur | Annual Report 2012 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
2. Significant Accounting Policies (continued)
(f) Employee Benefits (continued)
(ii) Defined Benefits Plan
The Club operates an unfunded defined benefits scheme for eligible employees and a provision is made for all eligible employees based on the terms as stipulated in the Collective Agreement between the Club and Club Employees Union Peninsular Malaysia.
The Club’s net obligation in respect of the defined benefit scheme is calculated by estimating the amount of the future benefits that employees have earned in return for their service in the current and prior periods and that benefit is discounted to determine the present value. Any unrecognised past service costs and the fair value of any plan assets are deducted. The discount rate is the yield at the balance sheet date on high quality corporate bonds that has maturity dates approximating the terms of the Club’s obligations and that are denominated in the same currency in which the benefits are expected to be paid. The calculation is performed annually by a qualified actuary using the projected unit credit method.
When the benefits of a plan are improved, the portion of the increased benefit relating to past service by employees is recognised as an expense in the income and expenditure statement on a straight-line basis over the average period until the benefit become vested. To the extent that the benefits vest immediately, the expense is recognised immediately in the income and expenditure statement.
(g) Payables
Payables are measured initially and subsequent at cost. Payables are recognised when there is a contractual obligation to deliver cash or another financial asset to another entity.
(h) Revenue Recognition
(i) Goods Sold
Revenue from sale of goods is measured at the fair value of the consideration receivable and is recognised in the income and expenditure statement when the significant risks and rewards of ownership have been transferred to the buyer.
(ii) Services
Revenue from services rendered is recognised in the income and expenditure statement upon completion of the transaction at the end of the reporting period.
(iii) Subscriptions
Monthly subscriptions from members are recognised on accrual basis.
(iv) Interest Income
Interest income is recognised in the income and expenditure statement as it accrues, taking into account the effective yield on the asset.
The Raintree of Kuala Lumpur | Annual Report 2012 51 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
2. Significant Accounting Policies (continued)
(i) Tax Expense
Tax expense comprises current and deferred tax. Tax expense is recognised in the income and expenditure statement except to the extent that it relates to items recognised directly in equity, in which case it is recognised in equity.
Current tax is the expected tax payable on the taxable income for the year, using tax rates enacted or substantively enacted at the end of the reporting period, and any adjustment to tax payable in respect of previous years.
Deferred tax is recognised using the balance sheet method, providing for temporary differences between the carrying amounts of assets and liabilities for reporting purposes and the amounts used for taxation purposes. Deferred tax is not recognised for the following temporary differences arising from the initial recognition of goodwill, the initial recognition of an asset or liability in a transaction which is not a business combination and affects neither accounting nor taxable profit (tax loss). Deferred tax is measured at the tax rates that are expected to be applied to the temporary differences when they reverse, based on the laws that have been enacted or substantively enacted by the end of the reporting period.
Deferred tax liability is recognised for all taxable temporary differences.
A deferred tax asset is recognised to the extent that it is probable that future taxable profits will be available against which temporary difference can be utilised. Deferred tax assets are reviewed at each reporting date and are reduced to the extent that it is no longer probable that the related tax benefit will be realised.
(j) Provision
Provision is made when there is a present obligation, legal or constructive, as a result of past event, when it is probable that an outflow of resources will be recognised to settle the obligation, and a reliable estimate of the amount can be made.
52 The Raintree of Kuala Lumpur | Annual Report 2012 178,182 409,000 408,014 RM Total 34,841,816 35,019,998 20,128,273 20,537,273 14,482,725 14,713,543 33,380 17,118 46,210 29,948 12,637 RM 2,606,913 2,640,293 2,576,965 2,594,083 and Sports Equipment Slot Machines and
12,038 19,957 29,945 37,864 19,545 RM Bar 2,055,467 2,067,505 2,017,603 2,037,560 Equipment Kitchen 24,388 55,469 58,967 123,065 154,146 4,277,219 4,301,607 4,123,073 4,178,542 RM Machinery Equipment and Lighting, General Lighting, 98,376 51,522 83,451 38,206 130,305 3,751,637 3,850,013 3,668,186 3,719,708 RM Furniture, Equipment Fittings and Office Fittings and Office 10,000 264,934 278,659 RM 7,742,446 8,007,380 6,653,200 6,908,134 14,650,580 14,660,580 Building and Improvements - - - - - RM Land 7,500,000 7,500,000 7,500,000 7,500,000 Freehold Kuala Lumpur aintree
Group Cost At 1 January 2012 Additions At 31 December 2012 Accumulated Depreciation At 1 January 2012 for the year Depreciation At 31 December 2012 Net Book Value At 31 December 2012 At 31 December 2011 - 2011 Depreciation Kelab R (Society No. 3301) and its subsidiary 3. Property, Plant and Equipment Nasional Berhad 1983 to 2013. from rental from (“TNB”) free land belonging to RDB is leased Tenaga A certain portion of freehold
The Raintree of Kuala Lumpur | Annual Report 2012 53 178,182 226,152 225,166 RM Total 3,142,906 3,190,876 18,199,394 18,377,576 15,008,518 15,234,670 33,380 17,118 46,210 29,948 12,637 2,606,913 2,640,293 2,576,965 2,594,083 RM and Sports Equipment Slot Machines 12,038 19,957 29,945 37,864 19,545 2,055,467 2,067,505 2,017,603 2,037,560 RM Kitchen and Bar Equipment 24,388 55,469 58,967 123,065 154,146 4,277,219 4,301,607 4,123,073 4,178,542 RM Machinery Equipment and Lighting, General 98,376 51,522 83,451 38,206 130,305 3,751,637 3,850,013 3,668,186 3,719,708 RM Furniture, Equipment Fittings and Office Fittings and Office
10,000 82,086 95,811 5,508,158 5,518,158 2,622,691 2,704,777 2,813,381 2,885,467 RM and Building Improvements (continued) Kuala Lumpur aintree
Club Cost At 1 January 2012 Additions At 31 December 2012 Accumulated Depreciation At 1 January 2012 for the year Depreciation At 31 December 2012 Net Book Value At 31 December 2012 At 31 December 2011 - 2011 Depreciation Kelab R (Society No. 3301) and its subsidiary 3. Property, Plant and Equipment
54 The Raintree of Kuala Lumpur | Annual Report 2012 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
4. Investment in a Subsidiary
Club 2012 2011 RM RM Unquoted shares at cost 24,481,613 24,481,613
The principal activity of the subsidiary, its place of incorporation and the interest of the Club is as follows:
Name of Principal Country of Effective Company Activity Incorporation Ownership Interest 2012 2011 % % Raintree Developments Berhad Holding of property Malaysia 100 100
5. Receivables, Deposits and Prepayments
Group and Club 2012 2011 RM RM Non-Current Long term trade receivables 320,251 296,257 Less: Allowance for impairment (106,084) (124,652) 214,167 171,605 Current Trade Members’ current accounts 886,490 750,619 Less: Allowance for impairment (20,850) (20,850) 865,640 729,769 Non-Trade Other receivables 767,431 498,453 Deposits 88,902 82,562 Prepayments 2,700 2,700 859,033 583,715 1,724,673 1,313,484
Long term trade receivables are amounts receivable from terminated memberships which amount to RM320,251 (2011 – RM296,257) and which are not expected to be receivable.
6. Cash and Cash Equivalents
Group and Club 2012 2011 RM RM Fixed deposits with licensed banks 6,678,874 6,418,587 Cash and bank balances 252,061 865,721 6,930,935 7,284,308
The Raintree of Kuala Lumpur | Annual Report 2012 55 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
6. Cash and Cash Equivalents (continued)
Included in deposits placed with licensed banks is an amount of RM187,500 (2011 – RM187,500) which is pledged as security to a licensed bank for bank guarantee facility granted to the Club for utility and government tax facilities.
7. Capital Funds
This represents entrance fees for Club membership from approved members.
8. Cumulative Deficit Account
Group Club 2012 2011 2012 2011 RM RM RM RM Balance at 1 January (22,831,426) (22,753,335) (18,975,815) (19,080,572) (Deficit)/Surplus after tax (175,675) (78,091) 7,173 104,757 Balance at 31 December (23,007,101) (22,831,426) (18,968,642) (18,975,815)
9. Amount Due to a Subsidiary - Club
The amount due arose principally from the transfer of certain property, plant and equipment to the Club and is not repayable within the next twelve months.
10. Retirement Benefits
Group and Club 2012 2011 RM RM Present value of unfunded obligations 563,176 509,741
Movements in the liability for defined benefit obligations
Liability for defined benefit obligations at 1 January 509,741 502,793 Expenses recognised in the income and expenditure statement (Note 15) 124,065 46,793 633,806 549,586 Benefits paid by the plan (70,630) (39,845) Liability for defined benefit obligations at 31 December 563,176 509,741
The expense is recognised in personnel emoluments and benefits.
Actuarial Assumptions
Principal actuarial assumptions at the end of the reporting period (expressed as weighted averages).
Group and Club 2012 2011 % % Discount rate at 31 December 5.0 5.0 Future salary increases 5.0 5.0
56 The Raintree of Kuala Lumpur | Annual Report 2012 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
10. Retirement Benefits (continued)
Assumptions regarding future mortality are based on published statistics and mortality table. It reflects the expected demographics experiences of the Club’s employees.
11. Payables and Accruals
Group and Club 2012 2011 RM RM Trade Trade payables 135,690 105,331 Non-Trade Other payables 294,560 458,873 Accruals 200,830 142,602 631,080 706,806
12. Operating Results of Food and Beverage Outlets
Group and Club 2012 2011 RM RM Net commission received 215,076 171,056 Less : Personnel emoluments and benefits: Salaries, allowances, bonus, EPF and SOCSO (187,348) (69,257) Less : Energy costs and consumables: Laundry and supplies 15,293 28,373 Less : Repairs and maintenance: Kitchen and bar equipment, music and audio 23,954 20,913 Replacements 312 10,576 (24,266) (31,489) Less : Entertainers and promotional expenses: Beer subsidy 794 1,878 Barnite 3,298 1,122 Artists and entertainers 36,587 29,888 Wine testing 760 480 (41,439) (33,368) Net operating (loss)/gain (22,684) 65,315
There is no disclosure of revenue and cost of sales for Food and Beverage outlets as the Club had privatised the Food and Beverage operations since June 2000. After the privatisation, the Club recognises a net commission in the income and expenditure statement. The above expenses incurred are in respect of the Club’s expenses which cannot be claimed from the caterer. The net commissions from the operations of these outlets are computed based on the terms and conditions in the agreement entered into between the Club and the caterer.
The Club took over the Food and Beverage operation from the caterer during the current year.
The Raintree of Kuala Lumpur | Annual Report 2012 57 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
13. Operating Results of Concessionaires’ Outlets
Group and Club 2012 2011 RM RM Hair dressing 48,973 43,320 Beauty parlour 17,910 35,177 Sports and recreational – Concessionaries’ outlets 66,883 78,497
14. Miscellaneous Revenue
Group and Club 2012 2011 RM RM Assignment fees - 1,500 Entrance fees – term member 57,000 67,500 Interest receivable on overdue members’ account 26,996 26,643 Liquidated damages fee 54,000 22,000 Nominee fees 550 2,050 Penalty on minimum spending by members 164,116 125,532 Processing fees 5,400 15,850 Reinstatement fees 500 3,000 Sales of souvenirs 38,157 25,349 Transfer fees 168,400 106,250 Visiting guest fees 850 124 515,969 395,798
15. Personnel Emoluments and Benefits
Group and Club 2012 2011 RM RM Annual staff day 11,250 9,990 Meal 123,817 119,812 Medical claim for staff 36,237 117,078 Medical claim for staff’s family 19,869 22,624 Part time wages 102,569 43,080 Retirement benefits (Note 10) 124,065 46,793 Salaries, allowances, bonus, EPF and SOCSO 1,353,774 1,399,227 School uniform/book allowances 18,200 21,500 Staff laundry 7,240 8,623 Staff overtime 30,955 43,139 Staff travel and transportation 11,136 11,046 Uniform 15,735 12,273 1,854,847 1,855,185
58 The Raintree of Kuala Lumpur | Annual Report 2012 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
16. Energy Costs and Utilities
Group and Club 2012 2011 RM RM Electricity 674,815 649,794 Fuel 27,900 29,102 Housekeeping, laundry and garbage disposal 54,023 52,541 Water 69,355 81,096 826,093 812,533
17. Repairs and Maintenance
Group and Club 2012 2011 RM RM Landscaping 13,437 3,850 Building 5,684 42,522 Furniture and fittings 36,198 27,377 Gym equipment 7,378 3,721 Machinery and equipment 86,735 84,130 Replacement expenses (consumable) 31,294 41,304 180,726 202,904
18. Administration and Others
Group and Club 2012 2011 RM RM Advertising 21,662 3,850 Impairment loss/(reversal of) for receivables - Non-Current (18,569) (15,000) - Current - (716) Astro - - Auditors’ remuneration - Current 16,960 16,960 - Prior year - - Bank charges and commissions 79,768 79,772 Communication - - Computer maintenance 17,850 17,173 Decoration and flowers 15,983 11,800 Entertainment 17,950 13,353 Insurance 116,837 103,899 Legal fees 12,555 2,442 Licensing expenses 21,963 15,584
The Raintree of Kuala Lumpur | Annual Report 2012 59 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
18. Administration and Others (continued)
Group and Club 2012 2011 RM RM Magazines, publications and newsletters 85,761 101,021 Meeting expenses (including Annual General Meeting) 23,141 19,876 Training and development 424 6,750 Printing and stationery 30,405 34,634 Professional fees 32,431 17,906 Sundries 42,859 60,450 Telephone, postage and telecommunication 55,567 59,135 Website 8,828 18,783 582,375 567,672
19. Funds for Sports and Recreational Activities
Group and Club 2012 2011 RM RM Revenue 4,121 12,440 Less : Direct expense (119,856) (133,989) Gross loss (115,735) (121,549) Less : Personnel emoluments: Salaries, allowances, bonus, EPF and SOCSO 437,200 480,918 Staff overtime 6,762 9,401 Part time 6,110 - (450,072) (490,319) Net loss (565,807) (611,868)
20. Slot Machines Income
Group and Club 2012 2011 RM RM Gross collection 3,247,280 3,858,497 Less : Jackpot payouts (236,721) (270,768) Net collections 3,010,559 3,587,729 Less : Gaming tax 649,456 777,699 Operating expenses 1,064,417 1,241,056 (1,713,873) (2,018,755) Net profit 1,296,686 1,568,974
60 The Raintree of Kuala Lumpur | Annual Report 2012 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
21. Interest Income
Group and Club 2012 2011 RM RM Fixed deposits interest 219,048 189,287
22. Taxation
Recognised in the income and expenditure statements
Group and Club 2012 2011 RM RM Current Tax Expense Malaysian - Current year 45,278 37,540 - (Over)/underprovision in prior year (1) 168 45,277 37,708 Taxable income Interest income 219,048 189,287 Tax calculated using Malaysian tax rate of 26% (2011 – 26%) 56,953 49,215 Effect of using different tax rates for chargeable income of RM100,000 (11,675) (11,675) (Over)/underprovision in prior year (1) 168 Tax expense 45,277 37,708
23. Litigation
The Club has no lawsuits pending as at the year end. All the legal cases have been settled during the year.
24. Financial Instruments
Financial Risk Management Objectives and Policies
Exposure to credit and interest rate risks arise in the normal course of the Group’s operations. The nature of these risks and the Group’s management of these risks are summarised below:
Credit Risk
The General Committee monitors credit risk on an ongoing basis. Credit evaluations are performed on all potential members before the Group approves the new applicants as members.
As at the end of the reporting period, there was no significant concentration of credit risk. The maximum exposure to credit risk for the Group is represented by the carrying amount of each financial asset.
The Raintree of Kuala Lumpur | Annual Report 2012 61 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
24. Financial Instruments (continued)
Interest Rate Risk
The Group places cash balances with reputable banks to generate interest income for the Group. The Group does not use derivate financial instruments to hedge its interest rate risk in cash and cash equivalents.
Effective Interest Rates and Repricing Analysis
In respect of interest-earning financial assets, the following table indicates its effective interest rates at the end of the reporting period and the periods in which they mature, or if earlier, reprice.
Group and Club 2012 2011 Effective Effective Interest Within Interest Within rates Total 1 year rates Total 1 year % RM RM % RM RM Financial Assets Deposits placed with 2.85 – 3.42 6,678,874 6,678,874 2.5 - 3.4 6,418,587 6,418,587 licensed banks
Fair Values
Recognised Financial Instruments
The carrying amounts of receivables, cash and cash equivalents, and payables, approximate their fair value due to the relatively short term nature of these financial instruments.
The aggregate fair value of the other financial liability carried on the end of the reporting period as at 31 December, are shown below:
Group and Club 2012 2011 Carrying Fair Carrying Fair Amount Value Amount Value RM RM RM RM Amount due to a subsidiary (**) 9,103,335 -* 9,103,335 -* Retirement benefits 563,176 -* 509,741 -* Bowling fund 2,573 -* 2,573 -* Golf fund 9,602 -* 7,790 -*
* No disclosure of fair value is made for amount due to a subsidiary, retirement benefits, bowling fund and golf fund as it is not practicable to determine its fair value with sufficient reliability since this balance has no fixed terms of repayment. However, the Group does not anticipate the carrying amount recorded at the statement of financial position to be significantly different from the values that would eventually be received or settled.
** Amount due to a subsidiary is solely presented under the Club’s financial statement.
62 The Raintree of Kuala Lumpur | Annual Report 2012 Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
Statement by the General Committee
In the opinion of the General Committee, the financial statements set out on pages 37 to 62 are drawn up in accordance with Financial Reporting Standards, the Companies Act, 1965 and the Societies Act, 1966 in Malaysia so as to give a true and fair view of the financial position of the Group and of the Club at 31 December 2012 and of their financial performance and cash flows for the year then ended.
Signed on behalf of the General Committee in accordance with a resolution of the General Committee:
...... President HAN MEAN KWONG
...... Treasurer LIM CHEE MIN
Kuala Lumpur, Date : 24 April 2013
The Raintree of Kuala Lumpur | Annual Report 2012 63 OMAR ARIF & CO. (AF0786) Chartered Accountants
Suite 1612, Level 16, Plaza Pengkalan, Batu 3, Jalan Ipoh, 51200 Kuala Lumpur. Tel : (603) 4043 3422 Fax : (603) 4042 4653 Email : [email protected]
Independent Auditors’ Report to the Members of Kelab Raintree Kuala Lumpur (Society No. 3301) and its subsidiary
Report on the Financial Statements
We have audited the financial statements of Kelab Raintree Kuala Lumpur which comprise the statements of financial position as at 31 December 2012 of the Group and of the Club, and the income and expenditure statements, statement of total recognised gains and losses and statements of cash flows of the Group and of the Club for the year then ended, and a summary of significant accounting policies and other explanatory information, as set out on pages 37 to 62.
General Committee’s Responsibility for the Financial Statements
The General Committee of the Club are responsible for the preparation and fair presentation of these financial statements that give a true and fair view in accordance with Financing Reporting Standards, the Companies Act, 1965 and the Societies Act, 1966 in Malaysia, and for such internal control as the General Committee determine are necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditors’ Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with approved standards on auditing in Malaysia. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on our judgement, including the assessment of risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, we consider internal control relevant to the Club’s preparation of financial statements that give a true and fair view in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Club’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by the directors, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Opinion
In our opinion, the financial statements have been properly drawn up in accordance with the Financial Reporting Standards and the Companies Act 1965 in Malaysia so as to give a true and fair view of the financial position of the Group and of the Club as of 31 December 2012 and of their financial performance and cash flows for the year then ended.
64 The Raintree of Kuala Lumpur | Annual Report 2012 Report on Other Legal and Regulatory Requirements
In accordance with the requirements of the Companies Act 1965 in Malaysia, we also report that in our opinion: a. the accounting and other records and the registers required by the Act to be kept by the Club and its subsidiary of which we have acted as auditors have been properly kept in accordance with the provisions of the Act. b. we are satisfied that the financial statements of the subsidiary that have been consolidated with the Club’s financial statements are in form and content appropriate and proper for the purposes of the preparation of the financial statements of the Group and we have received satisfactory information and explanations required by us for those purposes. c. Our audit report on the financial statements of the subsidiary did not contain any qualification or adverse comment made under Section 174(3) of the Act. d. The receipts and expenditures and the assets and the liabilities of the Club during the year ended 31 December 2012 are in accordance with the Act, the Societies Act 1966 in Malaysia and the Revised Constitutional Rules of the Club.
Other Matters
This report is made solely to the members of the Group and the Club, as a body, in accordance with Section 174 of the Companies Act 1965 and the Societies Act, 1966 in Malaysia and for no other purpose. We do not assume responsibility to any other person for the content of this report.
OMAR ARIF & CO. SELVARAJAH JEBARETNAM (AF 0786) CA(M), ACA, CA(NZ) Chartered Accountants [2834/08/13 (J)] Chartered Accountant Partner
Kuala Lumpur, Date : 24 April 2013
The Raintree of Kuala Lumpur | Annual Report 2012 65 Minutes of the 27th Annual General Meeting
Minutes of the 27th Annual General Meeting at the Cerating Hall, The Raintree of Kuala Lumpur on Sunday, 23rd September 2012 at 10.00am.
PRESENT
Ir. Bruce Chan Siew Keat - President (Chairman) Mr. James Lee Soon Chiong - Vice President Mr. Benjamin Siew Sau Chee - Secretary M.r Peter Yu Kok Ann - Treasurer Mr. Barry Chong Kim Teck - Committee Member Mr. Winson Han Mean Kwong - Committee Member Mr. Peter Lim Chee Min - Committee Member Mr. Heng Yee Choon - Committee Member Mr. Lawrence Lee Kok Weng - Committee Member En. Ismail Bin Hassan - Committee Member Mr. Chow Seck Kai - Committee Member and 130 other Members
IN ATTENDANCE
Mr. David Siew General Manager Mr. Selvarajah Omar Ariff & Co
1. Confirmation of the presence of the Quorum
1.1 The Secretary confirmed that the quorum was present at 10.30am.
2. President’s Address
2.1 The President called the Meeting to order at 10.30am when there was the required quorum.
2.2 The President in his message acknowledged and thanked the General Committee and the Sub Committees for their contribution. He highlighted the need to focus on strategies to increase the revenue, attracting new memberships, improve the quality of food and beverages, services and also to up keep facilities to be consistent with a vibrant club.
3. Item 2: Confirmation of the Minutes of 26th Annual General Meeting held on 11th September 2011
3.1 Dr. John Thavaselvam Kanagaratnam (M/Ship No. 0237-0) proposed and Mr . Gordon B. Reid (M/Ship No. 1096-4) seconded the minutes of the 26th Annual General Meeting to be confirmed and adopted.
3.2 The House then voted unanimously to adopt the minutes of the 26th Annual General Meeting.
66 The Raintree of Kuala Lumpur | Annual Report 2012 4. Item 3: Matters Arising
4.1 Mr. Looi Chee Siong (M/Ship No. 0972-6) and Dr. Michael Chiam referred to page 110 (item 5.22), and enquired about the status of the progress on the review of the Constitution.
4.2 The Chairman replied that the amendment of the Constitution has not been completed. He said that the next General Committee will continue with the task to review and make the necessary proposals for the amendment of the Constitution.
4.3 Dr. Michael Chiam suggested setting a time period of six (6) months for the new Committee Members to table the proposed amendments to the Members.
4.4 Mr. Paul Ong Siew Keat (M/Ship No. 1518-9) also concurred that the next committee had to urgently address the constitutional amendments.
4.5 Mr. Robert Gerald Clarke (M/Ship No. 0141-0) suggested that the Club should consider engaging a professional lawyer to assist in the review of the Constitution.
4.6 Dr. Michael Chiam Tow Hui (M/Ship No. 1522-8) believed that the Club would have enough resources to help out as the incoming Secretary, Mr. Barry Chong Kim Teck is a lawyer himself.
4.7 Mr. Barry Chong Kim Teck (M/Ship No. 0971-3) fully agreed with Dr. Michael Chiam Tow Hui’s. He believed this club do have qualified and dedicated people who are committed to the task of reviewing the constitution. He suggested that the House gives this Committee one year and by the next Annual General Meeting the constitutional amendments should be ready for review.
4.8 Mr. Robert Gerald Clarke (M/Ship No. 0141-0) proposed that an external expert lawyer should be engaged to review the Constitutional Rules and to table the first report within six (6) months.
4.9 Mr. Henry Kok King Yan (M/Ship No. 0304-9) said that if the Club really needed to engage a lawyer, he suggested engaging the incoming Secretary who is a lawyer, if there is no conflict of interest and perhaps to charge a lower fee.
4.10 At 11:00am, the Chairman temporarily ceased any further discussions and invited the Election Committee to take control of the meeting and to proceed with election process.
4.11 The Election Committee proceeded with the selection of the Scrutineers for the Election.
The six (6) members who had volunteered to be Scrutineers were:
1) Mr. Ronald Au How Chew @ Aw Haw Chaw (M/Ship No. 1893-7) 2) Mr. Jimmy Chong Lip Chee (M/Ship No. 0480-2) 3) Mr. Looi Chee Siong (M/Ship No. 0972-6) 4) Ms. Suseela Loretta Lee (M/Ship No. 0418-7) 5) Mr. Chew Eng Lai (M/Ship No. 0248-0) 6) Mr. Wong Chee Wing (M/Ship No. 1317-8)
The Raintree of Kuala Lumpur | Annual Report 2012 67 Mr. Yeo Sek Khoon on behalf of the Election Committee brought to the attention of the floor the following two (2):
i) There was a letter written to the management of the club seeking clarification of the nomination of Mr. Gordon B. Reid. Mr. Gordon B. Reid was not in the country when he was nominated but he did sign, scanned and forwarded the duly signed nomination form to the Club within the time period allowed. The Election Committee decided to accept his nomination as they felt the constitution did not prohibit members from filing and forwarding in digital form their nomination forms from another country.
ii) For this upcoming election, two (2) of the candidates standing for the same post were proposed by the same person. Again the constitution did not prohibit this and the Election Committee decided to accept both the nomination.
The balloting started at 11.30 am and would close at 3.00 p.m.
4.12 Dr. Michael Chiam Tow Hui (M/Ship No. 1522-8) referred to Mr. Yeo Sek Khoon’s explanation on the first point, and asked who that person was.
4.13 Mr. Gordon B. Reid (M/Ship No. 1096-4) replied that he was the person who had signed and sent the nomination from via the net.
4.14 Dr. Michael Chiam Tow Hui (M/Ship No. 1522-8) asked whether the nomination form could be accepted if that was not an original copy.
4.15 Mr. Yeo Sek Khoon (M/Ship No. 0189-2) responded that the nomination form although sent via the net in digital form was acceptable.
4.16 Mr. Yeo Sek Khoon (M/Ship No. 0189-2) called upon the candidates and asked them to declared their willingness and eligibility to serve in the various positions which they had offered themselves to the Club. The following candidates had been nominated as the Office Bearers for the Term 2012/2014:
To elect the following Office Bearers as follows:
(i) Mr. Winson Han Mean Kwong President (ii) Mr. James Lee Soon Chiong Vice President (iii) Mr. Lawrence Lee Kok Weng Vice President (iv) Mr. Barry Chong Kim Teck Secretary (v) Mr. Peter Lim Chee Min Treasurer (vi) Mr. Peter Yu Kok Ann Committee Member (vii) En. Ismail Bin Hassan Committee Member (viii) Mr. Gordon B. Reid Committee Member (ix) Mr. Chow Seck Kai Committee Member
All the above candidates had declared their willingness to serve the Club.
Dr. John Thavaselvam Kanagaratnam (M/Ship No. 0237-0) noted that there were two candidates who had withdrawn from the election and the 3rd candidate, Mr. Solomon Jacob had written in to withdraw his election due to his busy schedule. Therefore there were only 4 members standing for the post of Committee Members.
68 The Raintree of Kuala Lumpur | Annual Report 2012 The meeting resumed after the Election Committee had commenced the election process.
4.17 Mr. James Lai Kim Hon (M/Ship No. 0454-3) suggested that an officer of the ROS should be engaged instead of consulting an external Professional to review the Constitutional Rules. The Officer of the ROS may be the best person to review our Rules.
4.18 The Chairman responded that the amendment of the Rules should be decided by the new General Committee.
4.19 Mr. Jimmy Chong Lip Chee (M/Ship No. 0480-2) commented that the Constitutional was not an issue as it had served the Club well all these while.
4.20 Dr. Michael Chiam Tow Hui (M/Ship No. 1522-8) referred to page 114 (item 8.5), he suggest that capital expenditure of more than RM15,000.00 should go through Tender Board. He added that he would like to make a ruling that this should be confined to capital expenditure and not operational expenditure.
4.21 The Chairman noted Dr. Michael Chiam Tow Hui’s comment and replied that the new General committee could address this issue.
4.22 Dr. Michael Chiam Tow Hui (M/Ship No. 1522-8) referred to page 119 (item 9.2), and stated that he was aware that some of the former Directors of Raintree Development Berhad had been issued a fine for the late submission of the Annual Report to Registrar of Companies.
4.23 The Chairman clarified that five of the seven previous General Committees serving as Directors of Raintree Development Bhd. had failed to sign the Annual returns thereby causing considerable delay to its submission which is statutory requirement. SSM had issued a fine to all of the Directors individually. Save and except for Dr. Michael Chiam Tow Hui and Mr. Chow Seck Kai who had been exonerated after having written to the SSM to explain the situation. As far as the club was concern, the then other 5 Directors/General Committee members would not be indemnified by the Club for the penalties imposed upon them by the SSM.
4.24 The Chairman then continued with the General Committee’s Report.
4.25 En. Abdul Rahim Aziz (M/Ship No. 0136-8) provided a brief summary on the Internal Audit Report. The internal Audit had observed that the collection of Member’s subscription could be improved; that there was an increased membership termination and that the quality of the food and beverages could be improved. He suggested that the Club should look at ways to resolve these problems particularly in the food and beverage.
4.26 Mr. Yap Yok Foo (M/Ship No. 1519-2)suggested that the Club should consider selling off the property and return the proceeds to the Members.
4.27 The Chairman replied that the General Committees were not empowered to consider this option. The General Committee’s role was to ensure that the Club operated in accordance to constitutional requirements.
4.28 Mr. Henry Kok King Yan (M/Ship No. 0304-9) mentioned that that he has been asked by a fellow member Mr. Chin Fook Tow to suggest banning smoking in Teratai Bar.
The Raintree of Kuala Lumpur | Annual Report 2012 69 4.29 The Chairman asked Mr. Henry Kok if he was putting this as a motion to which he replied in the affirmative. The motion was seconded by Mr. Yap YokFoo (M/Ship No. 1519).
4.30 Mr. Yeo Sek Khoon (M/Ship No. 0189-2) pointed that when the General Committee tried to implement the no smoking policy in both the Karaoke room and the Bar. The Bar’s patronage dropped significantly.
4.31 Dr. John Thavaselvam Kanagaratnam (M/Ship No. 0237-0) reminded that similar no smoking policy had failed in other clubs notably the Batik Bar of The Lake Club.
4.32 Dr. Michael Chiam Tow Hui (M/Ship No. 1522-8) suggested that The Club should take a poll survey instead of taking a motion at this point in time.
4.33 Mr. Gordon B. Reid (M/Ship No. 1096-4) mentioned that since the last time when the club banned smoking in the Bar, the patronage was reduced substantially. He urged the General Committee to reconsider the implication before passing such a measure.
4.34 The Chairman said that the motion was in place. Unfortunately the most regular patronage of the Teratai Bar are smokers. There had been few non-smokers visiting the Bar even when smoking was prohibited previously in the Teratai Bar.
4.35 Mr. Henry Kok King Yan (M/Ship No. 0304-9) said that he would agree to amend the motion toprohibit smoking in Teratai Bar on every Friday night.
4.36 The Chairman asked whether there was a seconder for the amended proposal.
Mr. Henry Kok King Yan (M/Ship No. 0304-9) proposed and Mr. Looi Chee Siong (M/ Ship No. 0972-6) seconded the no smoking in Teratai Bar on every Friday night.
He then asked whether there was anymore debate for the amended proposal.
4.37 Mr. Gordon B. Reid (M/Ship No. 1096-4) suggested that the new General Committee be allowed to study the matter and revert to the members at the next EGM or AGM. He feared that a decision made now would not give flexibility to the next General Committee.
4.38 Dr. Michael Chiam Tow Hui (M/Ship No. 1522-8) still felt that a poll survey be made than deciding the matter at this meeting.
4.39 The Chairman replied that Members who had taken the time to attend the meeting today had the right to decide by way of voting on the motion. Even though that may affect the Members who were not at the meeting. He mentioned that everyone should be aware of the consequences of the vote in this motion which had been adequately debated.
He asked the Members to put a vote on the motion:
“That it is proposed to ban smoking in Teratai Bar on every Friday”.
A vote was taken on Mr. Henry Kok King Yan’s proposal:- In Favour - 11 Against - 30
The motion was not carried. Smoking in Teratai Bar is to be maintained.
70 The Raintree of Kuala Lumpur | Annual Report 2012 5. Item 4: To receive the General Committee’s Report on the affairs of the Club for the proceeding year
5.1 The Chairman further asked for the proposal and seconder for the General Committee’s Report on the affairs of the Club for the proceeding year.
Dr. Michael Chiam Tow Hui (M/Ship No. 1522-8) proposed and Ms. Suseela Loretta Lee (M/Ship No. 0418-7) seconded to receive the General Committee’s Report on the affairs of the Club for the proceeding year.
5.2 Mr. James Lai Kim Hon (M/Ship No. 0454-3) asked to amend the following in the Annual Report 2011 under page 8 of the Sub-Committees & Organizing Committees 2010/2011:
i) To add En. Ainuddin Hamid as a Member of the Disciplinary Panel ii) To insert Mr. Paul Ong Siew Keet as a Chairman under the Disciplinary Panel iii) To amend the name of Dr. Suntoro Tjoe
5.3 The Chairman noted Mr. James Lai Kim Hon’s comment.
6. Item 5: To receive the Audited Accounts for the year ended 31st December 2011 and the Auditor’s Report there on
6.1 Mr. Raassen, Christiaan, A.N (M/Ship No. 1244-1) asked when the last evaluation was done on the property of the Raintree Club.
6.2 The Chairman replied that the evaluation of the Club’s asset had not been done.
6.3 Mr. Raassen, Christiaan, A.N (M/Ship No. 1244-1) mentioned that the last evaluation was done around year 1991.
6.4 The Chairman thanked Mr. Raassen, Christiaan, A.N (M/Ship No. 1244-1)comment and said that the Club would continue to strive to be vibrant. We have not done any valuation because there was no agenda to dispose the Club and our responsibility was to continue to make this club vibrant.
6.5 Mr. Yap Yok Foo (M/Ship No.1519-2) agreed that selling the property would benefit the members as the Club is located on valuable land.
6.6 The Chairman responded that it was beyond the context of this Meeting as the constitution did not allow discussing on disposing of property at this juncture.
6.7 Mr. Daniel Chi Kok Leong (M/Ship No. 1446-5) agreed we have to continue as a Club and should focus on making it better than what it is now. He proposed to direct Mr. David Siew to make a comprehensive study of the Club in terms of improving the Club. He was impressed by the incoming President expanding members’ options rather than continue with the current situation.
In his view, there were two main areas, namely the Sports and Food & Beverages that would potentially attract the Members to join the Club. He found that Food & Beverages were not attracting members. Some of the other Clubs were famous for business lunches. He further suggested that a team should be set up to generate ideas on how to improve Food & Beverage as well as to generate revenue for the Club.
The Raintree of Kuala Lumpur | Annual Report 2012 71 6.8 The Chairman thanked Mr. Daniel for his good suggestion.
6.9 Mr. James Lai Kim Hon (M/Ship No. 0454-3) proposed and was seconded by Mr. Daniel Chi Kok Leong (M/Ship No. 1446-5)to receive the Audited Accounts for the year ended 31st December 2011 and the Auditor’s Report thereon. The House voted unanimously in favour of the proposal. The Chairman thanked the Auditor, Omar Arif & Co for their attendance.
7. Item 6: To appoint Auditors for the ensuring year and to authorize the General Committee to fix their remuneration
7.1 The Chairman informed the House that Omar Ariff & Co have agreed to continue to be Auditors of the Club.
The Agenda to re-appoint Omar Ariff & Co as Auditor of the Club for the ensuing year and to authorize the General Committee to fix their remuneration was put to the House and was voted unanimously in favour of the motion.
8. Item 7: To consider and if thought fit, to pass with or without modification, the following Resolution as proposed by the General Committee
8.1 The Chairman asked the permission of the House to deliberate and pass the Resolution. He asked the Secretary to explain the resolution.
8.2 The Secretary explained that the House need to appoint a new Trustee Company as the existing HSBC (Malaysia) Trustee Berhad wrote in to terminate their services. The General Manager provided the names of some of the potential Trustee Companies for consideration.
8.3 The Chairman informed that Raintree Development Bhd has only issued and owned one (1) share which is currently held in trust by HSBC (Malaysia) Trustee Berhad.
8.4 Mr Gordon B. Reid (M/Ship No. 1096-4) asked whether the Trustee was paid.
8.5 The Chairman replied that a sum of money was paid to HSBC (Malaysia) Trustee Berhad.
8.6 Mr. Gordon B. Reid (M/Ship No. 1096-4) asked for the meaning on item 7(b).
8.7 Mr. Barry Chong Kim Teck (M/Ship No. 0971-3) explained that the shares would be held by the Trust Company by way of Trust Deed. The appointment of a lawyer was to assist the preparation of the Trust Deed.
8.8 Mr. Looi Chee Siong (M/Ship No. 0972-6) enquired how many shares were involved.
8.9 The Chairman responded that there was only one (1) golden share.
8.10 Mr. Raassen, Christiaan, A.N (M/Ship No. 1244-1) asked whether we still have a quorum.
8.11 Mr. Aric Low Han Men’ clarified that a quorum was needed at the time we started the meeting.
8.12 Mr. Raassen, Christiaan, A.N (M/Ship No. 1244-1)referred to the last report regarding the value of the club.
72 The Raintree of Kuala Lumpur | Annual Report 2012 8.13 The Chairman responded that the Club would not know the accurate value of the Club.
8.14 Mr. Aric Low Han Men (M/Ship No. 1741-7) suggested that the issue about possibility of selling and closing the Club should follow the Constitution which needed a Resolutionto be submitted, tabled and voted upon. All the members must be informed. They should not put a motion here and now for voting.
8.15 The Chairman noted Mr. Aric Low Han Men’s suggestion and said that 3/5 of 1,200 people were needed to be here to vote on the disposal of property.
He further asked that a vote be taken on the below Resolution:
“That HSBC (Malaysia) Trustee Berhad had given us notice of their resignation as Custodian Trustee pursuant to Trust Deed dated 26th January 1983. To seek the approval of the House to mandate the General Committee to appoint a new trustee Company and a legal firm to conveyance of the trust property”.
A vote was taken on Agenda 7: In Favour - 29 Against - 0
It was resolved that the House had mandated the General Committee to appoint a new Trustee Company and a legal firm to convey the trust property.
9. Item 8: To elect the following Office Bearers for the Term 2012/2014
9.1 The following Office Bearers for the Term 2012/2014 had been elected.
(i) Mr. Winson Han Mean Kwong President (Chairman) (ii) Mr. James Lee Soon Chiong Vice President (iii) Mr. Barry Chong Kim Teck Hon. Secretary (iv) Mr. Peter Lim Chee Min Hon. Treasurer (v) Mr. Chow Seck Kai Committee Member (vi) En. Ismail Bin Hassan Committee Member (vii) Mr. Peter Yu Kok Ann Committee Member (viii) Mr. Gordon B. Reid Committee Member
10. Item 9: To elect five (5) Ordinary Members to the Tender Board
10.1 The following members had been elected to the Tender Board:
(i) Mr. Henry Kok King Yan Tender Board Member (ii) Mr. Looi Chee Siong Tender Board Member
12. Item 11: To elect five (5) Ordinary Members to the Internal Audit Committee
12.1 The following member(s) had been elected to the Internal Audit Committee:
(i) Dr. Robert Yee Wai Mun Internal Audit Committee
The house allowed the incoming General Committee to appoint the remaining four (4) ordinary members to the Internal Audit Committee.
The Raintree of Kuala Lumpur | Annual Report 2012 73 13. Item 12: To transact any other business for which due notice shall have been given in accordance with the Constitutional Rule 45(iii) of the Club
13.1 The Chairman mentioned that there were no resolutions received and therefore no other business to transacted.
13.2 The Chairman thanked the Members for their contribution and for attending the Annual General Meeting.
14. There being no other business to transact, the Meeting ended at 12.55 p.m. with a vote of thanks to the Chair.
CONFIRMED :-
HAN MEAN KWONG CHONG KIM TECK PRESIDENT SECRETARY
74 The Raintree of Kuala Lumpur | Annual Report 2012 Attendance List of the 27th Annual General Meeting
NO MEMBERSHIP NO NAME 1 15192 YAP YOK FOO 2 15781 WONG CHEE FEI 3 15286 LOKE KOK HENG DAVID 4 15875 LEE GOK LAN VICKY 5 15969 DANIEL WOO TUCK CHEONG 6 16434 DR. CHEE ARIFFIN BIN HASSAN 7 16515 LAU LIN FOO 8 16586 WONG KUM HORNG 9 16638 KOK WENG SHENG 10 16696 LEI WEI ZOO 11 16816 HOE YAK WAH, MASEO 12 17417 LOW HAN MEN, ARIC 13 17462 TONG BEE LENG 14 17598 PHOON MAY PING 15 17608 NINA LIM MEI YEN 16 17718 TAN KEK MENG 17 18063 WONG KOK JONG 18 18393 GRASSHOFF HERBERT 19 18526 WONG YEE ONN 20 18937 AU HOW CHEW @ AW HAW CHAW 21 19583 DR. DING SENG 22 19910 TAN KAH HOOI, GERORGE 23 10236 YOW CHING YOKE/YOW FOONG HOW 24 10508 PETER LEE HEE TIT 25 10511 WON YOO WAI 26 10553 KENNY HOH WEI LOONG 27 10964 GORDON B REID 28 11002 SIOW HENG MUN 29 11057 TOH YEW BOON, PAUL 30 11060 MAS RIZAL BIN ABD RAHIM 31 11196 CHAN SIEW KEAT 32 11222 KHAIRIL ANWAR BIN ABD RAHIM 33 12085 PHON MAY KUEN 34 12289 LAI WAI KIT 35 12328 CHU TECK MENG, STEPHEN 36 15189 ONG SIEW KEET, PAUL 37 15228 CHIAM TOW HUI MICHAEL 38 12441 RAASSEN CHTISTIAAN A.N 39 12768 LEOW HUEY YAN
The Raintree of Kuala Lumpur | Annual Report 2012 75 40 12946 FREDERICK PEREIRA 41 12991 CHIN FOOK TOW 42 13042 HAN MEAN KWONG, WINSON 43 13110 WONG WAI POH, RAYMOND 44 13178 WONG CHE WING 45 13301 LAW KOK HONG 46 13657 SHANE REZA LAI 47 13990 THE SIMON 48 14203 LOOI HOCK SENG 49 14614 ALLBERT ANTHONY 50 14708 CHOO JIUN JYE 51 372 MANIARASU A/L LAKSHMANAN 52 495 TAN LEH KIN 53 628 CHOO JIUN LOONG 54 1096 TEE CHOON PUNG 55 1300 LAU KET SIM 56 1384 LAWRENCE LEE KOK MENG 57 1410 ROBERT GERALD CLARKE 58 1711 LEE CHONG FATT 59 1889 CHAN SWEE CHEONG 60 1892 YEO SEK KHOON 61 2163 PANG TSE SHING 62 2338 NG KIM FAN 63 2341 LAU YOONG SEONG, LESTER 64 2370 DR. THAVASELVAM KANAGARATNAM 65 2480 CHEW ENG LAI 66 2891 YEE KANG WING, MICHAEL 67 3049 KOK KING YAN, HENRY 68 3528 MURUGHIAH A/L ADAIKALAM 69 3599 DTK. NICHOLAS S. ZEFFERYS 70 4174 CHING JIH WEN 71 4323 EDMOND ANTHONY 72 4543 LAI KIM HON 73 4763 SOH GUAN LIM 74 4802 CHONG LIP CHEE 75 4873 TEE TEONG HENG 76 5021 JANET CHEAH MEE MOI 77 5209 PANG AH SEN @ PEN AH SEN 78 5212 LIM HING SHIANG, DAINEL 79 5555 LIM CHEE MIN, PETER 80 5429 CAROL SENG DAI HOONG 81 5571 LIM RUBY 82 5791 BEE FUH CHIANG, NICHOLAS 83 6020 SEAH KIM NGO 84 6088 YEOW CHEE KONG 85 6237 KONG HEIN HAU
76 The Raintree of Kuala Lumpur | Annual Report 2012 86 7155 WONG HIN KOON 87 7427 BOEY HONG YEW JIMMY 88 7757 BEE HANG PENG 89 7825 CHOO KOK WAH 90 7838 YU KOK ANN 91 7977 VANUGOPAL A/L SUBRAMANIAM 92 8251 ROBERT YEE WAI MUN 93 8523 STEVEN LOO SIEW FATT 94 8866 ONG KHENG HENG 95 8989 SIEW SAU CHEE, BENJAMIN 96 9263 CHIN YOUNG MING 97 9360 LEE SOON CHIONG, JAMES 98 9399 ISMAIL HASSAN 99 9467 CHOONG HON KHEAN,EDDIE 100 9713 CHONG KIM TECK, BARRY 101 9726 LOOI SEE CHIONG 102 301 DR. LAU BEK TIAN 103 1368 ABDUL RAHIM AZIZ 104 1371 KHOR CHIH WEI 105 6237 KONG HEIN HAU 106 8730 WONG ZUN HAUR 107 11986 SONTORO TJOE 108 10553 HON WEI LOONG 109 7427 JIMMY BOEY 110 9111 CHOW SECK KAI 111 10236 YOW CHING YOKE/YOW FOONG HOW 112 1410 ROBERT GERALD CLARKE 113 4187 SUSEELA LORETTA LEE 114 12289 W. KIT CHAI 115 9551 LEE PENG JOO 116 1119 TAN KOON GUAN 117 14614 ALBERT ANTHONY 118 5429 CAROL SENG DAI HOONG 119 8251 ROBERT YEE WAI MUN 120 6020 SEAH KIM NGO 121 2891 MICHAEL YEE 122 OOO97 LEONARD THAM 123 9263 CHIN YOUNG MING 124 14465 CHI KOK LEONG 125 10063 WONG KOK JONG 126 6693 LEONG KIM SWEE 127 13116 RAYMOND WONG WAI POH 128 6596 SALBIAH SHUIB 129 1096 TEE CHOON PUNG 130 495 KAREN TAN LEH KIN
The Raintree of Kuala Lumpur | Annual Report 2012 77 Minutes of the Extraordinary General Meeting held on 10 March 2013
Minutes of the Extraordinary General Meeting at the Cerating Hall, The Raintree of Kuala Lumpur on Sunday, 10th March 2013 at 10.00am.
PRESENT
Mr. Winson Han Mean Kwong - President (Chairman) Mr. James Lee Soon Chiong - Vice President Mr. Barry Chong Kim Teck - Secretary Mr. Peter Lim Chee Min - Treasurer En. Ismail Hassan - Committee Member Mr. Peter Yu Kok Ann - Committee Member Mr. Chow Seck Kai - Committee Member Mr. Gordon B. Reid - Committee Member and 118 other Members
IN ATTENDANCE
Mr. David Siew Nai Keong - General Manager
The Secretary confirmed that a quorum was present at 10.15am.
The President, Mr. Winson Han Mean Kwong called the Meeting to order. He welcomed and thanked Members for their attendance.
In his opening speech the President highlighted:
1. That this Extraordinary General Meeting was called under Rule 44 and not under Rule 64 of the Club’s Revised Constitutional Rules (“the Constitution”). The reasons for the change are stated in the Special Report of the General Committee.
2. That the purpose of this Extraordinary General Meeting is to provide an opportunity to Mr . Chan Chow Wang (M/Ship No. 0615-6) and Mr. Michael Ng Soon Seng (M/Ship No. 1153- 6) to appeal to the members against the inposition of their three (3) years suspension.
3. Apart from deciding whether Mr. Chan and Mr. Michael Ng had been fairly reprimanded, one of the objectives of the meeting was to determine whether the rights of members to elect their representatives as stated in the Constitution have been eroded by the actions of some General Committee members and whether such erosion should be allowed to be continued in the future. It begs the queation whether a General Committee has the unilateral right to suspend a duly elected President, Secretary and or the members who exercised their constitutional rights to petition for an Extraordinary General Meeting to be held.
4. That the meeting would highlight to the members that all duly elected General Committee Members are bound to uphold the Constitutional Rules and to safeguard and protect the fundamental rights and interest of the members.
78 The Raintree of Kuala Lumpur | Annual Report 2012 5. That members at this meeting should, in their assessment of whether the duration of the suspension period is reasonable, take into account of past incidents when members were suspended for less serious misconduct.
Before concluding his speech, the President advised that since he was the co-complainant and that since the Vice President had declined to chair the meeting, the President proposed that the immediate past president Ir. Bruce Chan Siew Keat (M/Ship No. 1119-6) should chair the meeting.
Ir. Bruce Chan Siew Keat (M/Ship No. 1119-6) has no objection to chair the meeting provided the House agrees to nominate him to chair the meeting.
Mr. Looi See Chiong (M/Ship No. 0972-6) proposed and seconded by Mr. Imran Nadarajah (M/ Ship No. 0881-1) that Ir. Bruce Chan Siew Keat (M/Ship No. 1119-6) to be elected the Chairman for this Meeting. The House unanimously agreed to elect Ir. Bruce Chan Siew Keat to chair this Meeting.
The Chairman, Ir. Bruce Chan Siew Keat (M/Ship No. 1119-6) confirmed that the Resolution was proposed by the General Committee as a result of the appeal submitted by Mr. Chan Chow Wang (M/Ship No. 0615-6) and Mr. Michael Ng Soon Seng (M/Ship No. 1153-6).
In his confirmation the President said Mr. Chan Chow Wang (M/Ship No 0615-6) and Mr. Michael Ng Soon Seng (M/Ship No. 1153-6) two of the five members of the previous General Committee who were suspended for three (3) years after being found guilty by the Disciplinary Panel appealed against the length of the suspension in accordance with Rule 64. The appeal was defective because it did not comply with the requirements of Rule 64. Nevertheless, the General Committee accorded them the opportunity to appeal to the House under Rule 44 to enable the members to make a decision and to bring a closure to this matter.
Mr. Gordon B. Reid (M/Ship No. 1096-4) said this Meeting was also about giving an opportunity to members to give their views on the suspension and thereafter to make a right and final decision on the appeal of the two members despite the technical defects of their appeals.
The Secretary, Mr. Barry Chong Kim Teck (M/Ship No. 0971-3) mentioned that the General Committee had two options, one was to do nothing because the appeals are defective and secondly to allow Mr. Chan Chow Wang (M/Ship No. 0615-6) and Mr. Michael Ng Soon Seng (M/Ship No. 1153-6) to appeal to the members under Rule 44so that Mr. Chan Chow Wang (M/Ship No. 0615-6) and Mr. Michael Ng Soon Seng (M/Ship No. 1153-6) could not claim that they were denied the opportunity to be heard due to technical grounds and to use this as their basis to challenge our decision in Court.
En. Imran Nadarajah (M/Ship No. 0881-1) commented that the Disciplinary Panel and General Committee had made the decision in accordance with the Club’s Constitution. He further commented that the House was now made to decide on the decision that was already made. If the House overruled the decision of the Disciplinary Panel and General Committee the responsibility would be taken off from the two committees. He opined that as long as the Disciplinary Panel and General Committee had carried out the right procedures they should take responsibility on the decision as entrusted by the Members. The General Committee should move on instead of asking the floor to make the decision.
Mr. Gordon B. Reid (M/Ship No. 1096-4) replied that General Committee was here to exercise their responsibilities entrusted to them on matters pertaining to disciplinary issues. There was the principle of fairness that the General Committee would like to put into the equation. The
The Raintree of Kuala Lumpur | Annual Report 2012 79 General Committee wanted to be fair to the respondents and calling this meeting was not for purpose of avoiding responsibility. He apologized for the inconvenience to the Members. He said the General Committee did not abandon its responsibilities by seeking confirmation from the members on the decision made. The General Committee had made a decision on the disciplinary matter. The appeal made under Rule 64 unfortunately was technically wrong. However, in order to give an opportunity to the appeal to be heard by members the General Committee called for this meeting under Rule 44.
Mr. Steven Wong Chong Che (M/Ship No. 0974-2) sought clarification on the rationale behind the suspension.
Mr. Goh Kim Leong (M/Ship No 1538-3) sought clarification on why this complaint was not brought up during the Chairman’s term in the General Committee.
The Chairman, Ir. Bruce Chan Siew Keat replied that although the complaint was lodged during his term but by the time the Disciplinary Panel had finished their assessment on the merit of the complaint his term in the General Committee had completed.
Mr. Goh Kim Leong (M/Ship No 1538-3) asked for the rationale of having a Disciplinary Committee if the General Committee was making all the decisions regarding the suspension period.
The President, Mr. Winson Han Mean Kwong, in reply to the question, informed the floor that in accordance with the Constitutional Rules the Disciplinary Committee would make a decision after holding a formal enquiry on any disciplinary cases. It would then submit a report and recommendation of the action to be taken to the General Committee. The General Committee would then consider the report and impose the punishment in accordance with the Constitutional Rules.
Mr. Goh Kim Leong (M/Ship No. 1538-3) commented that he was concerned of whether there is any fairness after having taken into consideration the following:-
1. That the General Committee has overruled the Disciplinary recommendations. 2. That the bringing up of cases that occurred 3 years ago and such practice may lead to future General Committees bringing up old cases (e.g. 5 years old) for disciplinary action. 3. That the suspension of 3 years was a long a time (commented that the Club might as well expel the Members). 4. That during suspension the members were required to pay the monthly subscription and they were not allowed to transfer the membership, hence causing hardship to the Members.
Mr. Andrew Saw Tsan Chuan (M/Ship No 1409-6) commented that the degree of punishment meted out was disproportionate to the severity of the breaches of discipline that the two Members have been found guilty of.
Mr. Roshan Milan (M/Ship No 1517-6) expressed that the punishment was very harsh and accused the General Committee of playing politics.
The Chairman Ir. Bruce Chan Siew Keat explained to the Houses that the Appellants Mr. Chan Chow Wang (M/Ship No. 0615-6) and Mr. Michael Ng Soon Seng (M/Ship No 1153-6) would be invited to make their presentation. There would be Q&A session immediately after each presentation. The two members will be asked to leave after that for the House to deliberate on the decision.
80 The Raintree of Kuala Lumpur | Annual Report 2012 Mr. Henry Kok King Yan (M/Ship 0304-9) asked if the Appellants would further challenge the suspension or the verdict of the appeal, if it was not in their favour. He opined that all required disciplinary action procedures had been carried through before the decision was made.
Mr. Chan Chow Wang (M/Ship No. 0615-6) presented his appeal.
He said that he first joined the Club in 1991 and was first appointed as a member of the Tender Committee in 1996 and subsequently was elected as the Vice President in 1998 and again in 2008. He said that all the years he had tried to follow the Rules and by-laws of the Club and acted according to the wishes of the Members and to the constitution of the Club. He apologized for any error of judgment and mistakes made to all the Members of the Club. He told the House that he was not here to fight against the verdict but to appeal the sentence. The Disciplinary Committee in November 2012 made a finding that he was guilty with the other four General Committee members of serious wrong doings involving bad faith with malice and had recommended 3 months suspension. However the General Committee had enhanced the suspension to 3 years taking effect from 6 November 2012. Since then all five of them were not allowed to come to the Club nor use any facilities whatsoever. He felt that the 3 years suspension was extremely harsh. He would accept 3 months suspension and even 4 months for the interest of harmony in the Club. He appealed to the House to revoke the extended suspension.
Mr. Michael Ng Soon Seng (M/Ship No. 1153-6) was next to present his appeal.
He said that he has been a member since 1994. The decisions that he was penalized for were the decisions that were made by the General Committee. There were eight (8) General Committee members then but only five (5) faced the disciplinary actions. He said he had been penalized personally when it was a General Committee decision. He considered the three (3) years suspension to be extremely harsh. He agreed to accept three (3) months suspension.
The Chairman Ir. Bruce Chan Siew Keat opened the floor for Q&A session.
Mr. Daniel Chi Kok Leong (M/Ship No 1446-5) said that the first respondent was very clear as he had apologized and appealed against the sentence while the second respondent seems to be appealing against the verdict itself and not just the sentence and he sought clarification from the second respondent.
Mr. Michael Ng Soon Seng (M/Ship No. 1153-6) responded that he was here to appeal for the three (3) years suspension as being extremely harsh and not whether he was right or wrong.
Mr. Lawrence Lee Kok Weng (M/Ship No. 0150-4) sought clarifications on the following matters:
1. The reasons why Mr. Chan Chow Wang being a lawyer who knows the legality of court order proceedings (Consent Order) but yet violated it by signing and giving orders with the rest of the General Committee to suspend both the members’ elected President and the Secretary and even announced their suspension in the Samanea publication.
2. Whether Mr. Chan would take legal action against the Club if today’s members’ decision was not in his favour.
3. Whether Mr. Michael Ng Soon Seng had at Lila Sari in the presence of few members threatened to suspend members who called for EGM.
4. Whether Mr. Michael Ng Soon Seng had instructed the management to close Cerating Hall to prevent the Members from holding EGM.
The Raintree of Kuala Lumpur | Annual Report 2012 81 In his reply Mr. Chan Chow Wang said he was only the Vice President and Dr. Michael Chiam Tow Hui was the President at that time when the petition to hold an EGM was brought to the attention of the General Committee. There was full attendance of the General Committee members at that meeting. The Secretary brought in the petition for the EGM. There was mention that a number of the signatories have been withdrawn and hence in that case for the General Manager was instructed to verify whether there was a mistake. He had no objections at all for the EGM to be conducted. The matter was adjourned and there is a period of 21 days notice for the announcement of an EGM to be held. However before the decision on the EGM was made the Secretary had already sent out the notice for the EGM. He felt that he and the rest could not be faulted for obstruction as the EGM was held. On the day of the EGM he was not able to attend and he believed that the President was around and after all it was a Members meeting. The Secretary was also around to handle the EGM.
Mr. Chan protested that the four issues he and the other ex-GC members were found guilty of did not involve the court order. As such it should not be mentioned.
In his reply Mr. Michael Ng Soon Seng admitted he had made the threat to suspend members for calling any EGM. However, such action required a decision of the General Committee. The closing of the Cerating Hall in the morning of the EGM was a General Committee’s decision.
Mr. Patrick Soo Kim Yeu (M/Ship No. 1179-8) sought clarification why Mr. Michael Ng Soon Seng went along with the General Committee decision instead of deciding for himself.
Mr. Michael Ng Soon Seng said that whether he had agreed or not it was not important as it was based on the majority decision. The General Committee decided on the matter and there was 8 General Committee present at that meeting.
Dr. Michael Chiam Tow Hui (M/Ship No. 1522-8) was called upon by the Chairman to provide some explanation. Dr. Michael Chiam Tow Hui (M/Ship No. 1522-8) replied that he was not present at the said meeting.
Mr. Roshan Milan (M/Ship No. 1517-6) proposed a motion to end the Q&A for the meeting to move forward and was seconded by Mr. Melvin Song Khong Ping (M/Ship 1715). The House voted unanimously and the motion was passed.
On the request of the Chairman, Mr. Chan Chow Wang and Mr. Michael Ng Soon Seng left the meeting but were allowed to stay at the adjoining room until the decision on the appeal has been made.
The Chairman then called upon Mr. Gordon Reid, a member of the General Committee to explain on the resolutions.
Mr. Gordon B. Reid (M/Ship No. 1096-4) told the floor that that he was elected to the General Committee at the last AGM and he was also one of the General Committee that deliberated on the 3 years suspension. He wanted to focus on the points that seem to be of concern and continuously being deliberated. He reminded that the case for the 3 years suspension had been detailed in the special Report.
Mr. Gordon then highlighted the following issues:
Comments that the General Committee was biased in the decision
Mr. Gordon replied that the comment had no basis. The 3 members of the General Committee namely Mr. Peter Lim Chee Min, Mr. Winson Han Mean Kwong and Mr. Chow Seck Kai who
82 The Raintree of Kuala Lumpur | Annual Report 2012 were involved in the disciplinary matter from the beginning did not partake in the debate or in the decision making. They were not present at the general committee meeting when the case was heard.
The General Committee after a thorough debate felt that a strong punishment need to fit the magnitude of the offence and the damage that had caused to the Club. The other reason was to send the right message on the importance of the rules and principles of the Club.
Comments that punishment was harsh and was not proportionate to the offence
Mr. Gordon told the floor the General Committee was surprised that the Disciplinary Committee had recommended a 3 Months suspension for actions of not only abusing the Club’s Constitution but also acted in bad faith and with malice.
He then referred to points in the Special Report that stated:
The 5 former General Committee members had used great measures to violate the right of members to hold an EGM. It was only at a General Meeting that the Members could exercise their right to choose or remove his representative. The five ex-GC members had gone beyond the constitution to keep themselves in Office.
Apart from the four charges that the 5 ex-GC members had been found guilty of, there were also other charges made against them, such as the suspension of the members’ elected President and the Secretary. They were also found guilty by the High Court of contempt of court and were fined.
The Chairman then opened the floor to Q&A on Mr Gordon B. Reid presentation.
Mr. Melvin Song Khong Ping (M/Ship No 1715-8) asked whether it should be more appropriate for the General Committee to refer back to the Disciplinary Committee when it finds the seriousness of the matter.
Mr. Gordon B. Reid replied that the according to the constitution the General Committee has the ultimate power to make the final decision. The Disciplinary Committee was to report its findings and to make recommendations.
Mr. Henry Kok King Yan (M/Ship No. 0304-9) asked whether that the House would consider reducing the sentence to say 6 months in consideration of the apologies given.
The Chairman replied Resolution 2 gave such opportunity if the House would to choose.
Mr. Goh Kim Leong (M/Ship No. 1538-3) asked for clarifications on the duties and responsibilities of the Disciplinary Committee and whether the General Committee can overrule their decisions if they feel that it did not complied with the general rules. He added that a degree of trust should be placed onto the Disciplinary Committee once they were appointed.
The Chairman directed the question to the General Committee for a reply.
Mr. Barry Chong Kim Teck (M/Ship No. 0971-3) explained that the Disciplinary Committee makes recommendations to the General Committee and it is up to the General Committee to accept those recommendations. The General Committee does not question the findings of guilt or facts of the Disciplinary Committee but the General Committee has the discretion whether to accept or vary the recommendations of punishment of the Disciplinary Committee.
The Raintree of Kuala Lumpur | Annual Report 2012 83 Mr. Gordon B. Reid said that in the Special Report the justification on the disagreement on the recommendations of the Disciplinary Committee was stipulated and variations had been done in a transparent way.
Mr. Shanmugam Manickam (M/Ship No 1354-7) said in the report it was stated that the appeal by the respondents were defective but the General Committee wished to achieve final closure on the matter through this EGM. However it was noted that Resolution No 2 only confined to the two of which the appeal was defective and not to the other 3 that were sentenced.
Mr. Gordon B. Reid said that the other 3 did not appeal within the 21 days that was provided in the constitution and that if the respondents did not appeal then they are deemed to have accepedthe decision of the General Committee.
Mr. Shanmugam Manickam (M/Ship No. 1354-7) would like to make a point that since the appeal mentioned earlier was defective, technically the two respondents did not make any appeal.
Mr. Aric Low Han Men (M/Ship No 1741-7) said that the Special Report had stated clearly for a request for proper closure of the matter. He further stated that Rule 44 still gives the ultimate say to the Members and even if the decision was made under Rule 44 (i) the respondents can still petition for another EGM by securing the signature of 100 members to challenge the decision before going to court for the ultimate final decision.
Mr. Lawrence Lee Kok Weng (M/Ship No. 0138-4) proposed a motion to close on the Q&A session and was seconded by Mr. Henry Kok King Yan (M/Ship No. 0304-9). The motion was put to vote. The House voted unanimously and the motion was passed.
The Chairman then called for volunteers to act as asscrutineers/observers. He added that the staff would be counting the votes.
The staff counting the votes will be Mr. Alex Chan the Operations Manager, Puan Norliza Md Noor, Membership Executive, Puan Surina Low Abdullah, Madam Shirley Lieng Sheau Lee, Laison Executive. En. Imran Nadarajah (M/Ship No 0881-1), Mr. Looi See Chiong (M/Ship No. 0972-6), Mr. Jimmy Chong Lip Chee (M/Ship No. 0480-2) and Mr. Aric Low Han Men (M/Ship No. 1741-7) volunteered to be scrutineers/observers.
The Chairman called for the vote on Resolution No 1 which states:
“It is hereby resolved that voting at this Extraordinary General Meeting shall be by secret ballot except for this resolution”.
The resolution was unanimously passed and accepted.
The Chairman called for the vote by ballot on Resolution No 2 which states:
“It is hereby resolved that the imposition of a three year suspension of the membership rights of Mr. Chan Chow Wang (M/Ship No. 0615-6) and Mr. Michael Ng Soon Seng (M/Ship No. 1153-6) by the General Committee on 6th November 2012 is commensurate with the serious wrongdoings committed by them, and thus shall stay.”
Before the voting process was carried out:
Mr. Henry Kok King Yan (M/Ship No. 0304-9) proposed a motion for a lighter sentence.
84 The Raintree of Kuala Lumpur | Annual Report 2012 Mr. Gordon b. Reid highlighted that if the House voted for Resolution No 2 then the 3 years suspension shall be taken into account and if the resolution was not carried then the matter would end.
Mr. Imran Nadarajah (M/Ship No. 0881-1) moved the motion that the suspension be imposed for 18 months instead of 3 years. The motion was seconded by Mr. Benjamin Siew Sau Chee (M/Ship No. 0898-9).
Mr. Goh Kim Leong (M/Ship No. 1538-3) moved the motion that suspension to be imposed for 6 months. The motion was seconded by Mr. Tan Kek Meng (M/Ship No 1711-8).
Mr. Chong Sun Ming (M/Ship No. 0809-9) asked on the status of the other three ex-GC members.
The Chairman said that the meeting was only to consider the appeal by Mr. Chan Chow Wang and Mr. Michael Ng Soon Seng as the other three ex -GC members did not appeal.
En. ShanmugamManickam (M/Ship No. 1354-7) highlighted that although the General Committee had proposed a resolution but the members were empowered to change the resolution the way they deem seem fit. In the spirit of reconciliation he appealed that the three other ex-GC members be included in the resolution.
Mr. Barry Chong Kim Teck (M/Ship No. 0971-3) said that under Rule 64 it was very clear that any members disagreeing with the decisions of the Disciplinary Committee should submit their appeal within 21 days. This rule would then be breached if the resolution is to be amended to include the other three ex-GC members.
Mr. Gordon B. Reid said that the EGM held was due to the appeal by the two respondents and had nothing to do with the other three ex-GC members.
Mr. Aric Low Han Men (M/Ship No. 1741-7) who introduced himself as a member of the Legal Constitutional Rules Sub-Committee clarified that any resolution made outside the scope of the purpose of this meeting would be ultra virus.
Mr. Jimmy Chong Lip Chee (M/Ship No.0480-2) agreed with Mr. Aric Low Han Men comments.
Ms. Fong Mei Li (M/Ship 0913-1) commented that it was not correct to say there was no suspension if the resolution for 3 years was voted not in favour as 3 months had passed.
Mr. Aric Low Han Men (M/Ship No. 1741-7) said that technically if the resolution for 3 years is voted rejected /defeated the record of suspension would be rectified to show that there was no suspension imposed.
The Chairman confirmed on that.
The Chairman said the House would vote on three motions instead of one.
En. Imran Nadarajah (M/Ship No. 0881-1) proposed to vote on the motions. His proposal seconded by Mr. Barry Chong Kim Teck (M/Ship No. 0971-3).
The Chairman called upon Mr. Aric Low Han Men (M/Ship No. 1741-7) to explain on the process of voting.
The Raintree of Kuala Lumpur | Annual Report 2012 85 Mr. Aric Low Han Men briefed that each Member needed to show their registration card in order to be allowed to vote by secret ballot. The voting would begin with Resolution No. 2 for the suspension of 3 years and should this resolution be rejected than the voting would move to Resolution No 3 for suspension of 18 months and if this resolution was also rejected than the voting would move to Resolution No. 4 for suspension of 6 months. If this last resolution was also rejected then it would mean the suspension would be revoked and that the record of the two respondents will be expunged to show no suspension had been imposed. The voting would be done one resolution at a time. There would be no proxy votes. The members would place the ballots in the ballot box and the staff of Raintree Club would count the votes.
Mr. Gordon B. Reid reminded that if Resolution No 2 is carried Resolution 3 & 4 would not be voted upon.
Mr. Alan Low Chong Yeow (M/Ship No. 0500-5) proposed to vote for all three resolutions at the same time.
The Chairman said the process had been created and hence should be followed. The first voting will be on Resolution No 2.
RESULT
Resolution No 2
“It is hereby resolved that the imposition of a three-year suspension of the membership rights of Mr. Chan Chow Wang (M/Ship No0615-6) and Mr. Michael Ng Soon Seng (M/Ship No1153- 6)by the General Committee on 6 November 2012 is commensurate with serious wrongdoings committed by them, and thus shall stay”.
The Chairman announced the votes for Resolution No 2. The number of votes for the resolution was 55 for and 44 against and spoilt votes 1.
The Chairman declared Resolution No 2 carried as passed by a majority of 11 votes.
Upon completion of the voting process the Chairman handed over the chair to the President, Mr. Winson Han Mean Kwong.
The President thanked Ir. Bruce Siew Keat for chairing the meeting and with that; and on behalf of the General Committee the President thanked all the members for attending the EGM.
The Meeting ended at 1.00pm.
CONFIRMED:-
WINSON HAN MEAN KWONG CHONG KIM TECK PRESIDENT SECRETARY
86 The Raintree of Kuala Lumpur | Annual Report 2012 Attendance List of the Extraordinary General Meeting held on 10 March 2013
NO MEMBERSHIP NO NAME 1 0009-7 LEONARD THAM WAI HOONG 2 0017-8 LIM BOON HIONG 3 0029-1 CHANDRAN A/L N. J. PILLAI 4 0030-1 DR LAU BEK TIAN 5 0039-8 CHENG HEOK PENG 6 0109-6 TEE CHOON PUNG 7 0110-6 BETTY NG 8 0134-2 WONG FOOT MEOW 9 0138-4 LAWRENCE LEE KOK WENG 10 0150-4 LOW FAR NAM 11 0171-1 LEE CHOONG FATT 12 0189-2 YEO SEK KHOON 13 0190-2 LAU MENG YUEN 14 0193-1 FONG MEI LI 15 0211-8 SUHAIMI MOHAMAD 16 0233-8 NG KIM FAN 17 0234-1 LAI YOONG SEONG 18 0241-9 LOW WAN CHING 19 0260-0 CHIN TUCK KAI 20 0263-9 TAN KOK HENG 21 0282-0 WONG CHIN KEAT 22 0304-9 KOK KING YAN, HENRY 23 0352-8 MURUGIAH A/L ADAIKALAM 24 0373-5 ONG ME GOO @ ONG MEE GEOK 25 0386-1 CHIEW HAR CHEONG 26 0388-7 LOW TUCK CHOY 27 0398-4 CHOW CHUN KHIONG 28 0417-4 CHING JIH WEN 29 0454-3 LAI KIM HON 30 0467-9 LOW LEA KIM 31 0474-7 LOW TEIK YAM 32 0480-2 CHONG LIP CHEE 33 0500-5 LOW CHONG YEOW, ALAN 34 0502-1 CHEAH MEE HON 35 0515-7 JUSTIN LEE SHYAN LUEN 36 0518-6 CHUAH SOON GUAN 37 0520-9 PANG AH SEN @ PEN AH SEN 38 0521-2 LIM HING SIANG 39 0555-5 LIM CHEE MIN, PETER
The Raintree of Kuala Lumpur | Annual Report 2012 87 40 0571-7 YEOH GAIK CHOO 41 0626-6 LAU HEE CHON 42 0654-1 WONG TAI POH 43 0669-3 LEONG KIM SWEE 44 0717-7 LOENRAAD HENRICUS 45 0742-7 BOEY HONG YEW, JIMMY 46 0747-2 PETER ANTHONY DAS 47 0766-3 LOY TECK CHYE 48 0770-2 LOO NGET FAH @ LOO KAN FONG 49 0772-8 ADNAN ZAINY 50 0781-2 TAN KHING SIONG 51 0782-5 CHOO KOK WAH 52 0783-8 YU KOK ANN 53 0797-7 VANUGOPAL A/L SUBRAMANIAM 54 0809-9 CHONG SUN MING 55 0825-1 ROBERT YEE WAI MUN 56 0834-5 KOH KIM SIANG 57 0837-4 GOH WING SING 58 0852-3 STEVEN LOO SIEW FATT 59 0856-5 DARREN LONG 60 0881-1 IMRAN NADARAJA 61 0898-9 SIEW SAU CHEE, BENJAMIN 62 0911-1 CHOW SECK KAI 63 0926-3 CHIN YOUNG MING 64 0929-2 TERENCE OH SEONG LYE 65 0936-0 LEE SOON CHIONG, JAMES 66 0939-9 ISMAIL BIN HASSAN 67 0946-7 CHOONG HON KHEAN, EDDIE 68 0955-1 LEE PENG JOO 69 0971-3 CHONG KIM TECK, BARRY 70 0972-6 LOOI SEE CHIONG 71 0974-2 WONG CHONG CHE, STEVEN 72 1007-4 LEE KOK SER, HARVEY 73 1100-2 SIOW HENG MUN 74 1105-7 PAUL TOH 75 1016-8 JOHNNY CHOY SHUN YEONG 76 1021-0 CHING ENG SEONG 77 1023-6 YOW CHING YOKE 78 1024-9 CHOW HEAP WENG 79 1051-1 WON YOO WAI 80 1055-3 HOW WEI LOONG 81 1056-6 TAN KEE PENG 82 1080-9 LIMPHAIK LOOI ,VIVIANNE 83 1096-4 GORDON REID 84 1119-6 CHAN SIEW KEAT, BRUCE 85 1163-3 CHAN KAN HING
88 The Raintree of Kuala Lumpur | Annual Report 2012 86 1175-6 GUBDAVE SINGH 87 1179-8 PATRICK K. Y. SOO 88 1198-9 SUNTORO T. JOE 89 1232-8 CHU TECK MING 90 1236-0 LAI KWONG MENG 91 1251-9 PHILIP TEH CHUI BOK 92 1260-3 PHIL CAPTAIN 93 1292-0 ONG GHEE SAI 94 1304-2 HAN MEAN KWONG, WINSON 95 1306-8 KEE WAI LUM 96 1338-5 ERNEST PUUNG 97 1354-7 SHANMUGAM MANICKAM 98 1386-4 CHOW XIAN HUI 99 1396-1 SCOTT LING 100 1409-6 SAW TSAN CHUAN, ANDREW 101 1420-3 LOOI HOCK SING 102 1446-5 CHI KOK LEONG 103 1477-9 GORNAM SINGH 104 1497-3 STANLEY GOH 105 1517-6 ROSHAN MILAN 106 1522-8 DR MICHAEL CHIAM 107 1527-3 PANG TSE WOON 108 1538-3 GOH KIM LEONG 109 1542-2 LEONG KIM MING 110 1578-1 WONG CHEE FAI 111 1596-9 DANIEL WOO 112 1618-8 DATO JALIL A. RAHMAN 113 1634-0 NAHARUDIN BIN ALI 114 1681-6 WINNIE HOE YAK WAH 115 1700-6 CHUAH SIEW KHENG 116 1715-8 SONG KHONG PING, MELVIN 117 1741-7 LOW HAN MEN, ARIC 118 1771-8 TAN KEK MENG 119 1803-4 CHEW SOO YEW 120 1826-7 LOW WEI KAH 121 1847-4 EDWIN SILVESTER DAS 122 1890-8 ARASLINGAM 123 1893-7 AU HOW CHEW 124 1914-3 LEE MEI LING 125 1919-8 CHUA LEONG WAH 126 1951-2 TAY HOON LIM
The Raintree of Kuala Lumpur | Annual Report 2012 89 Notice of the 28th Annual General Meeting
NOTICE IS HEREBY GIVEN that the 28th Annual General Meeting of The Raintree of Kuala Lumpur will be held at the Cerating Hall, The Raintree of Kuala Lumpur, Lot 1022, Jalan Wickham, Off Jalan Ampang Hilir, 55000 Kuala Lumpur on Sunday, 22nd September 2013 at 10.00 a.m. for the purpose of:
AGENDA
1. President’s Address; 2. To confirm the Minutes of 27th Annual General Meeting held on 23 September 2012; 3. To confirm the Minutes of Extraordinary General Meeting held on 10 March 2013; 4. To receive the General Committee’s Report on the affairs of The Club for the preceeding year; 5. To receive the Audited Accounts for the year ended 31 December 2012 and the Auditors’ Report thereon; 6. To appoint Auditors for the ensuing year and to authorise the General Committee to fix their remuneration; and 7. To transact any other business for which due notice shall have been given in accordance with the Constitutional Rule 45 (iii) of The Club.
By Order of the General Committee
CHONG KIM TECK (BARRY) HON. SECRETARY
Date : 28 August 2013
90 The Raintree of Kuala Lumpur | Annual Report 2012