Contents Patron General Committee 2 2012/2014 3 General Committee Meeting Message from President Attendance List Term 2012/2013 4 5 Committees, Sub-Committees Management Team & Organizing Committees 2012/2014 7 11 Staff Reports of the General Committee on the Affairs of The Club 12 - Finance 13 Reciprocal Clubs - Food & Beverage - House & Grounds - Internal Audit - General Committee’s 33 Response Calendar of Activities from July 2012 to June 2013 - Legal & Constitutional Rules - Membership 34 - Recreation & Entertainment Financial Statement for the Year Ended 31 December - Sports 2012 and Auditors’ Report - Staff Affairs & Establishment - Tender Board th 36 Minutes of the 27 Annual Attendance List of the General Meeting 27th Annual General Meeting 66 75 Minutes of the Attendance List of the Extraordinary Meeting Held Extraordinary Meeting on 10 March 2013 Held on 10 March 2013 th 78 87 Notice of the 28 Annual General Meeting 90 The Raintree of Kuala Lumpur | Annual Report 2012 1 Patron YAM TUNKU NAQUIYUDDIN IBNI TUANKU JAAFAR D.K.N.S D.K.Y.R S.P.N.S P.P.T 2 The Raintree of Kuala Lumpur | Annual Report 2012 General Committee 2012/2014 Sitting left to right : James Lee Soon Chiong, Winson Han Mean Kwong and Barry Chong Kim Teck Standing left to right : Peter Lim Chee Min, Chow Seck Kai, Peter Yu Kok Ann and Ismail Hassan Not in photo : Gordon B. Reid President Treasurer Winson Han Mean Kwong Peter Lim Chee Min Vice President Committee Members James Lee Soon Chiong Ismail Hassan Peter Yu Kok Ann Secretary Chow Seck Kai Barry Chong Kim Teck Gordon B. Reid The Raintree of Kuala Lumpur | Annual Report 2012 3 General Committee Meeting Attendance List Term 2012/2014 1. Mr. Winson Han Mean Kwong - President - 12 2. Mr. Lee Soon Chiong, James - Vice President - 12 3. Mr. Barry Chong Kim Teck - Secretary - 11 4. Mr. Peter Lim Chee Min - Treasurer - 12 5. En. Ismail Hassan - Committee Member - 10 6. Mr. Peter Yu Kok Ann - Committee Member - 9 7. Mr. Chow Seck Kai - Committee Member - 12 8. Mr. Gordon B. Reid - Committee Member - 9 Total number of scheduled meetings held - 12 4 The Raintree of Kuala Lumpur | Annual Report 2012 Message from President Dear Members On behalf of the General Committee, I am pleased to present to you the Report of the General Committee for the period under review and the Audited Accounts for the year ended 31 December 2012. The period under review has been challenging and exciting for the General Committee. The strategic vision of “Revive the Spirit, Build a Culture”, together with the seven underpinning values set during the last GC’s term, continue to guide this General Committee in seeking to achieve the objectives of the Club. These include many unresolved tasks carried forward from earlier General Committees, such as the urgent need to bring improvements to the physical facilities, Food & Beverage, and the revamp of the Constitutional Rules. All of these have been given the priority required. On the facilities front, approval for five substantial projects was obtained at the EGM held on 7th July 2013, and the due process of tendering and subsequent work on each of the projects is now underway. Food & Beverage – a portfolio placed under my direct care – has received particular attention. I am pleased to state (based on feedback from the Members and users) that the quality of food and service has improved since the Club took over direct responsibility for F & B in August 2012. The need to be competitive and not to incur losses remains a challenge, but one which your General Committee and, equally important, the management believe we can meet. Members’ support is however also important, indeed crucial, to the success or failure of our F & B operations. I do encourage all of you to come and try out our new catering. The long-running task of reviewing the Constitutional Rules of the Club is in the final stages of completion, and an EGM will be held later this year to deliberate and obtain the approval of Members for the proposed changes. Another key, if lower-profile initiative has been in the area of human resource management. The management structure has been revamped and strengthened to enable effective reporting by HODs to their superiors. Changes have also been made to the management line-up, with the creation of the position of Operations Manager, filled by a new appointee Mr. Alex Chan, and the recruitment of Puan AnisahJaafar to fill up the position of Accounts & Admin Manager. Mr. David Siew, who served the Club for a number of years as General Manager, left us earlier this year upon expiry of his contract. His position is now filled by Mr. Alex Chan, as Acting General Manager. The Raintree of Kuala Lumpur | Annual Report 2012 5 Still on the staffing front, the Collective Agreement between the Club and the Union was finally signed after more than a year of negotiation. The Club Employee Handbook has also been updated to incorporate the latest employment practices. In order to bring about further improvements in performance, discipline and productivity, a Performance Improvement Program has been put in place. Financially, the Club registered a larger deficit (RM 175,675) than in the previous year (RM 78,091). The main reason for this was a sharp fall in slot machine revenue from RM 1,568,974 in 2011 to an all-time low of RM 1,296,686 – a drop of RM 272,288. Slot machine revenue has long been an important element in covering or even exceeding operational deficits – which is a concern to the Club as any disruption could have serious implications for our finances. That is why the need to look beyond slot machine revenue to finance the Club’s operations has been a preoccupation of successive General Committees over the years. Your present General Committee will continue to seek to address this problem. In that context, and on a more positive note, administration expenses have shown an improvement, with a reduction over the last two years. We have also seen a welcome increase in membership-related revenue, helped by the progress we have made in increasing membership numbers and reducing the long- standing number of unsold Terminated Members. Finally, I would like to take this opportunity to thank my colleagues on the General Committee for spending so many hours of their valuable time in attending monthly GC meetings, special GC meetings (sometimes necessarily called at short notice) and MINs, not to mention the many sub-committee meetings under their respective portfolios as well as many discussion sessions with the management. I must also thank members serving in the sub-committees and elected committees like the Tender Board, Election Committee and Internal Audit Committee, as well as the management and staff, for their significant contributions of different kinds to making the Club a better place for its Members and stakeholders. Without these major contributions from all the foregoing, the Club would not run well or be the welcoming place that it is. 6 The Raintree of Kuala Lumpur | Annual Report 2012 Committees, Sub-Committees & Organizing Committees 2012/2014 ELECTION COMMITTEE Committee Members - Low Teik Yam Yeo Sek Khoon TENDER BOARD Chairman - Peter Lim Chee Min Committee Members - Henry Kok King Yan Looi See Chiong Stephen Chu Teck Ming Amzar Ahmad Ng Boon Kuan INTERNAL AUDIT COMMITTEE Chairman - Dr. Robert Yee Wai Mun Committee Members - Dr. Chow Chun Khiong Chew Soo Yew (Resigned – June 2013) Tan Kok Heng Melvin Song Khong Ping (Appointed – 22.06.2013) Liu Tiam Keong (Appointed – 22.06.2013) LEGAL & CONSTITUTIION COMMITTEE Chairman - Barry Chong Kim Teck Deputy Chairman - Winson Han Mean Kwong Committee Members - Aric Low Han Men Gordon B. Reid Chow Seck Kai FINANCE COMMITTEE Chairman - Peter Lim Chee Min Deputy Chairman - Peter Yu Kok Ann Committee Member - Benjamin Siew Sau Chee Chow Seck Kai The Raintree of Kuala Lumpur | Annual Report 2012 7 MEMBERSHIP/PR/COMMUNICATION COMMITTEE Chairman - Gordon B. Reid Deputy Chairman - Peter Lim Chee Min Committee Members - Ir. Bruce Chan Siew Keat Dr. Michael Chiam Tow Hui Ng Boon Kuan Robert Gerald Clarke SPECIAL PROJECTS DEVELOPMENTCOMMITTEE Chairman - Peter Yu Kok Ann Deputy Chairman - Ismail Hassan Committee Members - Ben Kam Kwan Beng Cheng Heng Jui Pang Tse Shing Terry Wong Mun Yew William Ho Chee Weng HOUSE & GROUNDS COMMITTEE Chairman - Ismail Hassan Deputy Chairman - Peter Yu Kok Ann STAFF AFFAIRS & ESTABLISHMENT COMMITTEE Chairman - Winson Han Mean Kwong Deputy Chairman - Chow Seck Kai FOOD &BEVERAGE COMMITTEE Chairman - Winson Han Mean Kwong Deputy Chairman - Ismail Hassan ENTERTAINMENT COMMITTEE Chairman - Chow Seck Kai Deputy Chairman - James Lee Soon Chiong Committee Members - Lester Lai Yoong Seong Irene Teh Betty Ng Esther Choo SPORT SECTION SPORTS & RECREATION Chairman - James Lee Soon Chiong Deputy Chairman - Chow Seck Kai 8 The Raintree of Kuala Lumpur | Annual Report 2012 BADMINTON ORGANIZING COMMITTEE Convenor - Chew Eng Lai Committee Members - Dr. Teoh Kok Soo Wong Chee Wing James Chin Wei Mean Teh Swee Khiam GOLF ORGANIZING COMMITTEE Convenor - Jacqueline Ng Sau Peng Committee Members - Ainuddin Hamid (Resigned – June 2013) James Lai Kim Hon Tay Hoon Lim (Appointed – July 2013) Mohd Izham Ismail (Appointed – July 2013) DARTS ORGANIZING COMMITTEE Convenor - Ir. Ching Chin Chuan Committee Members - Gubdave Singh Jimmy Chong Lip Chee Ng Kim Fan Gary Looi Hock Sing Choong Hon Khean SNOOKER ORGANIZING COMMITTEE Convenor - Leo Yap Hon Luong Committee Members - Lau Wai Huan Adnan Zainy Mohd Zain Stephen Chu Teck Ming SQUASH ORGANIZING COMMITTEE Convenor - Lt. Kol Dr Wong Foot Meow Committee Members - Goh Kim Leong Tan Kok Heng Eddie Wong Poh Lum Ong Tee Lim TABLE TENNIS ORGANIZING COMMITTEE Convenor - George Lu Kee Sir Committee Members - Gary Looi Hock Sing Chan KamPooi Won Yoo Wai Lee Shyan Luen Justin Lee Lynne Lim Kuai Feng The Raintree of Kuala Lumpur | Annual Report 2012 9 TENNIS ORGANIZING COMMITTEE Convenor - Shane Reza Lai Committee Members - Yeo Sek Khoon Terry Wong Mun Yew Dr.