KTJ Parent Handbook 2021 - 2022 Contents

Introduction and Guiding Principles 4 Library 40 Academic Enrichment 5 Lost Property 41 Accreditations and Memberships 6 Make Up 41 After School Care 6 Meals 41 Air Conditioning 6 Medication 42 Airports 7 Mobile Phones 42 Assemblies: Primary 7 Mufti Day 43 Assemblies: Secondary 8 Music Tuition 43 Assessment 8 National Curriculum 43 ATM 8 Notice Period 44 Attendence and Absence 9 Online Safety 44 Behaviour and Sanctions 10 Parent Portal 44 Bicyclyes and Skateboards 11 Parent Teacher Committee 45 Boarding 11 Parent Teacher Meetings 45 Breakfast Club 11 Parent Webinars 45 Bring Your Own Device 12 Passports & Visas 46 Bus Service 12 Personal Data Protection 46 Cafe Diem 13 Personal Goals 46 Calendar 13 Personal Possessions 47 Careers Guidance 13 Personal, Social and Health Education 48 Charitable Work 15 Prep 48 Coffee Mornings 15 Reading 48 Commuications, Concerns & Complaints 16 Religious Worship 50 Counselling 17 Reports 50 Curriculum Overview 17 Rewards 51 Daily Routine 19 Safeguarding & Protection 51 Departure Card & Permission Slips 19 Saturday Evening Entertainment 51 Drop-Off & Pick-Up Times 20 Scholarships 52 Drugs 21 School Calendar 52 Electronic Devices 21 School Closure 52 English as an Additional Language 22 School Rules 52 Entry Points & Exit Points 22 Security 53 E-Purse 23 Seesaw 53 Examinations 23 Senior Leadership Team 54 Exeats 24 Smoking 54 Extra-Curricular Activities (ECAs) 24 Snacks 55 Fees 25 Social Media 55 Financial Aid 26 Sport 56 Google Classroom 27 Strategic Plan 56 Governors 27 Student Cards 57 Hair 28 Student Portal 57 Health & Safety 28 Study Leave 57 Health Centre 28 Sun Protection 58 Holiday Homework 29 Sustainability 58 Home Language 29 Tattoos 58 Homework 30 Terms & Conditions 59 House Bank 31 Term Dates 59 House Night 31 Toilets 59 House System 31 Trips 59 ICT 33 Trustees 60 Image of Students 33 Tuck Shop 61 Induction of New Students 34 Uniform 61 Insurance 34 University Applications 64 International Early Years Curriculum (IEYC) 35 Useful Contacts 64 International Primary Curriculum (IPC) 35 Vaping 65 Jewellery and Acessories 36 Vehicles 65 Laundry 36 Visiting the Campus 65 Leadership Opportunities 37 Weekend Leave 66 Learner Characteristics 38 Wifi 66 Learning Support 39 Work Experience 66 Legal Guidelines 39 Zoom 66 Introduction Academic Enrichment

Kolej Tuanku Ja’afar was founded in 1991, making us one of the most well-established Provision of a holistic education is fundamental to KTJ’s ethos. We believe that students international schools in Malaysia. Our Founding Trustees are three members of the Negeri should have access to a wealth of resources and opportunities to develop their interests, Sembilan Royal Family, YAM Tunku Naquiyuddin, YAM Tunku Dara and YAM Tunku Imran. They broaden their horizons and deepen their world perspective. Academic interests should not were inspired by their own British boarding education and wanted to establish a school with be compartmentalised and we encourage students to take an interdisciplinary approach to similar values and the same high quality British education in Malaysia. The School is named in their learning. For the most competitive global universities, sticking only to the confines of the honour of their late father, who was King of Malaysia and a great supporter of the School in its examination syllabuses is not enough. Students are expected to engage in a broad range of early days. independent research and reading to support their academic interests.

Over the years the School has grown and developed, but our state-of-the-art facilities still sit on To facilitate this, the School offers a wide range of academic enrichment, including: a lush and green, 80-acre campus surrounded by the beautiful countryside. As a charity, we have no owners and any profits made by the School are reinvested in the quality of education which • The Extended Project Qualification (EPQ): A research-based A Level, which emulates the we provide to your children. KTJ is a warm and caring community and it is driven by a strong set academic skills required at university and culminates in a 5000-word academic essay. of values and principles. • Subject-specialist ECAs which nurture academic engagement in a subject (e.g. Robotics Club, Tech Club, Economics Society) or support students in their preparations for university We hope your connection with KTJ will be a long and fruitful one. Whether your family is new admissions tests, such as the BMAT, LNAT and TSA. to KTJ or you have been with us for some time, this handbook will prove a useful source of • A program of events organised with the support of the Oxford and Cambridge Society information for you. Malaysia and to which students from other schools are invited. Currently, we offer a debate forum, an engineering workshop and a moot (for aspiring lawyers) annually. • The opportunity to attend other events organised by the Oxford and Cambridge Society Malaysia. • Opportunities every week to attend enrichment talks and presentations delivered by members of staff or invited guests who are experts in a particular field. Guiding Principles • Opportunities to enter national and international competitions in fields such as economics and finance, engineering and mathematics. • Wider learning days, where the school timetable is suspended to enable interdisciplinary At the heart of KTJ and its approach are our Guiding Principles. learning. • Access to the school subscription to JSTOR, an academic database used by universities. Vision:

To be the school of choice in South East Asia, empowering students to become responsible In addition, students have access to the KTJ Academic Enrichment Portal, which contains a wide leaders of a sustainable, global community. range of learning and research opportunities, including Massive Open Online Courses (MOOCS) delivered by leading global universities and suggested reading lists for subject specialisms. In Mission: addition to the school library, the Sixth Form Centre has a growing library of books focused on academic enrichment and preparation for highly-competitive university courses. To nurture and inspire our diverse learning community, providing a holistic, British-style day and boarding school education in a Malaysian setting.

Values:

Integrity, empathy and mutual respect.

4 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 5 Accreditations and Memberships Airports

The School is accredited by the Council of International Schools (CIS). As part of its accreditation Kuala Lumpur International Airport is the main airport of Malaysia. It has two terminals, KLIA and to CIS, KTJ subscribes to the CIS Code of Ethics: KLIA2. It is located 45 minutes away from KTJ. KLIA 2 normally receives passengers travelling • To fulfil the promises stated in our guiding statements, policies, contracts and promotional with low cost airlines, such as Air Asia and Jetstar; whilst KLIA 1 handles other operators, materials; including national carriers. The School can organise for students to be taken to the airport, and to • To strive for excellence; be supervised checking in if necessary (fees may apply). • To nurture a culture of care in which the education, safety and well-being of students and others are paramount; Getting to KTJ • To comply with applicable laws and regulations; At KLIA or KLIA2 there are airport taxis, limousines and minivans available for hire. Look for • To respect the dignity and equality of all individuals, groups and cultures; the taxi and limousine counters, just after customs, prior to exiting the arrivals gates. Fixed • To promote global citizenship. fares according to destination zones are to be paid at the counters. Please be aware of touts approaching unwary visitors offering their services as you exit the arrival lounges. They operate We are one of only two schools in Malaysia to be admitted into the prestigious UK-based illegal taxis and often over-charge; safety levels for such touts are also a concern. On arrival at Headmasters’ and Headmistresses’ Conference (HMC), which also includes amongst its the airport, it is recommended that students take an official metered taxi to the School - ‘Kolej members well known and esteemed British boarding schools such as Eton College, Winchester Tuanku Ja’afar, Mantin’ is the address to give at one of the official taxi booths. College, Harrow School and Wycombe Abbey School. Getting to KLIA or KLIA2 from KTJ In addition, KTJ is a member of several other organisations, including AIMS (the Association of The School has a pool of regular licensed taxi drivers who have had security checks and who International Malaysian Schools), COBIS (the Council of Overseas British International Schools), service all of our transport requirements. Trips to the airport (and elsewhere) by taxi can be FOBISIA (the Federation of British International Schools in Asia), BSA (the Boarding Schools’ arranged through the houseparent. The cost can either be paid directly to the driver or charged to Association) and ISBA (Independent Schools’ Bursars Association). parents via the school bill.

Through AIMS, COBIS and FOBISIA, our students have access to a wide range of events and competitions with other schools, including in the fields of sport, creative writing, art and film- making. Assemblies

Primary School After School Care Weekly assemblies are held at 8.50am every Friday for Years 1-6. These gatherings are a chance for us to learn about common interests, to celebrate success, to reward achievement and to share and showcase talents. The assemblies are run by the Head of Primary, Deputy Head of After school care is available for Primary School students between the end of ECAs and Primary or a class and their teacher. 5.00pm. There is an additional charge for this service. Please contact [email protected]. Children must be collected by 5.00pm. Sharing assemblies are held each year, where parents will get the opportunity to come into school and watch classes present on an aspect of their recent learning. Each class or year group will also lead an assembly about one of our school values or IPC personal goals. Dates for these assemblies are published on the school newsletter, WhatsApp communications and through your child’s class teacher on Seesaw and Google Classroom. For sharing assemblies, parents are Air Conditioning encouraged to join us for refreshments from 8.25am in the Canteen. Each Key Stage (Years 1-2 and Years 3-6) will also hold a fortnightly ‘celebration assembly’ to In order to create a comfortable and conducive environment for learning, teaching and living, award certificates relating to school and other achievements of children. This will be led by Key air conditioning is installed in most areas of the School. In the boarding houses it is operational Stage Leaders, the Deputy Head of Primary or Head of Primary. when required in several shared areas, and from 7.00pm to 7.00am in the student bedrooms. KTJ is an eco-friendly school which champions sustainability, and so the use of air conditioning is regulated.

6 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 7 Secondary School Secondary School assemblies take place every Wednesday at 10.40am in the Auditorium. There is often a theme or themes for each assembly or series of assemblies. Assemblies are used to Attendance and Absence explore the School’s values and ethos, current affairs and world issues, issues relevant to young people (e.g. mental health awareness) and global perspectives. Attendance Term dates are published on our website in order to give parents and students as much notice as Many elements of assemblies are led by students, either in leadership roles or as members of possible of when school is in session. Attendance is compulsory when the School is in session. clubs and societies. Assemblies are also used to recognise the achievement of students. Lateness Parents are not normally invited to assembly. Permission is required in advance from the Principal It is important that day students arrive at school on time so that registers can be taken. to attend. Illness Parents are asked not to send their child to school if they are unwell. In the case of illness or other unforeseen absence, parents of day students should inform the School as early as possible of their child’s absence, and preferably by 8.00am. They can do this by emailing the Primary School Assessment ([email protected]) or the Secondary School ([email protected]). Unexplained Absence Where a student is registered absent without explanation, the School will contact parents to The School has an Assessment Policy which is available on the Parent Portal. In the Primary ascertain whether their child should be in school. School this is supplemented by a Primary School Marking Policy, which is also available on the portal. Unfit for PE/Games/ECAs It is the School’s general policy to ensure the fullest participation in physical education and Most of the assessment that takes place during the academic year is ‘formative assessment’, swimming lessons, and even if a student is unable to take part he/she should attend the lesson. which can happen in many ways. Teachers use this type of assessment to consistently check Students who are medically exempt may either take on a leadership role, for example officiating on what their students know, understand, and can do, and then plan future lessons accordingly. or coaching their peers, or carry out alternative exercise to help with their rehabilitation and to More formal assessments in the form of ‘tests’ will also take place throughout the year, at optimise their well-being. Students unfit for physical ECAs should either speak to or email the different times, depending on the requirements of each subject. Tests are carried out during teacher in charge with a copy of their medical slip prior to the session. Attendance at the session lessons. is not required.

In the Primary School students in Year 6 sit the CAT4 test. This is a cognitive ability test which Requests for Absence assesses verbal, non-verbal, quantitative and spatial ability skills. Results of this test are not Requests for absence for matters such as dentist or doctor appointments can be directed to the shared with parents. The test is used to help Secondary School teachers ensure that they can class teacher in the Primary School or the houseparent in the Secondary School. f you need to provide fully for the students’ needs as they move into Form 1. pick up your child during the course of the school day for an appointment, you should meet him/ her at the Main Reception Foyer in Secondary or the Primary School Foyer. Students in Forms 1-4 sit internal examinations annually; while students in Forms 5 and 6 sit trial examinations in preparation for external examinations. See the section below on ‘Examinations’. In the Primary School, where an absence request is for more than one day, permission is required from the Head of Primary School. In the Secondary School, houseparents will deal with absence Students in Form 3 sit the Cambridge Checkpoint in Mathematics. requests of up to two days. Requests for absence of a longer period should be directed to the Principal.

We would ask that parents make such requests before making any bookings, purchasing tickets, etc. Please note that it is unlikely that the School will authorise requests for absence due to family ATM holidays during term time. The School will not usually authorise absence to attend concerts, plays or sporting events as a spectator. We will usually authorise absence to take part in competitions, to compete in sport at a high level, or to participate in other pursuits, such as music at a high There is an ATM on campus, run by the Arab-Malaysian Bank (Ambank). All local and foreign level. Such authorisation is, however, subject to a student’s academic commitments and progress cards are accepted. The ATM is located at the Arc. and we would expect the frequency of requests to be kept to a minimum.

Poor Attendance The School monitors and reviews attendance records of students. Where a student has a poor attendance record, the School will invite parents to a meeting to discuss the matter. 8 KTJ Parent Handbook 2021-22 Behaviour and Sanctions Bicycles and Skateboards

The School expects high levels of behaviour from its students. In line with these expectations and Boarders are permitted to bring bicycles and skateboards to school and safety helmets need to ensure that everyone in the community is treated fairly and with respect, there are school rules to be worn at all times when either of these are being used. Cyclists are permitted to use and sanctions in place. school roads (including the red track) but must obey the road rules around the campus. Those skateboarding are only permitted to do so in the Waterfront area and also the Waterfront car park Primary School (after school hours). Students will not be permitted to cycle or skate outside of the KTJ campus. Every classroom has a poster displaying the Golden Rules (developed by Jenny Mosley, a leading author and educational consultant in the area of behaviour management). The teachers and children review the rules at regular intervals and these form the basis of our expectations of how we treat each other and the choices we make. Boarding

KTJ was initially established as a boarding school and boarding remains central to our culture. Around three-quarters of our Secondary students board and the School believes that a boarding We are gentle environment has a number of advantages in its pursuit of its Mission of ‘providing a holistic, (we don’t British-style day and boarding school education’. Both boarding students and day students hurt others) (called ‘day boarders’ in the Secondary School) benefit from this. We look after We are kind property and helpful We accept boarders from the final year of Primary School (Year 6) and throughout all years of the Secondary School. Our youngest boarders have a separate boarding house, Naquiah House, (we don’t waste (we don’t hurt which caters for their needs. It is compulsory for all Sixth Form students to board. or damage other people’s property) feelings) Most of our boarding students board seven days a week, but weekly and flexi options are Golden available. Depending on space, we can offer short-term boarding for day students whose parents Rules need to be away from home.

Enquiries about boarding places should be directed to our Admissions Team on [email protected]. We work hard We listen (we don’t my. More general enquiries about boarding can be directed to your child’s houseparent or to Mr. (we don’t Gary Slade, the Acting Director of Boarding ([email protected]). waste our own We are honest interrupt) or other’s time) (we don’t cover up the truth) Breakfast Club

The Primary School offers families the opportunity to drop their child off at Breakfast Club from Secondary School 6.45 / 7.00 am before school begins each day (at an additional cost). Breakfast Club includes a School Rules and sanctions for the Secondary School are outlined in KTJ Rules and Sanctions balanced morning food option as well as structured opportunities for play and activities before and Secondary School Rewards and Discipline Policy, which are both available on the Parent school begins. This option is particularly useful for working parents who need to drop their child Portal. off at school earlier before travelling to work in Kuala Lumpur, Selangor or other destinations that require lengthy periods of travel. The School’s Exclusions Policy is also available on the Parent Portal. For more information about the Primary School Breakfast Club, please contact the Primary School Office ([email protected]).

10 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 11 Bring Your Own Device Café Diem

The Secondary School operates a Bring Your Own Device (BYOD) Policy. This means all students The School has its own cafe, known as Cafe Diem, which serves snacks, hot and cold drinks and are expected to bring a laptop or tablet to their lessons and to use it in their schoolwork. ice creams. It is open from 10.00am to 6.00pm, Monday to Saturday and 1.00pm to 6.00pm on Sundays. Hours will vary on exeats and public holidays. Secondary students may visit the cafe We do not specify a particular type of laptop or tablet and we are happy for students to use during break, lunch and after school; Sixth Form students can also visit the cafe during study Windows-based, Android-based or iOS systems. We want to ensure students choose a laptop periods. No food is sold during lunch time until 1.30pm. or tablet with which they are happy. The minimum specifications for devices can be found on the Parent Portal. Students can pay either with cash or with a student card, provided there is money in the student’s account. There are secure charging stations in the library in the Secondary School, where students may charge their devices during the school day. The cafe is only open to parents and visitors when accompanied by a member of staff or attending a school event at the cafe. Students have a responsibility for taking care of their devices and keeping them secure. Responsibility for insuring the item rests with the parents. Bus Service Calendar A calendar of school events can be found on the Parent Portal under ‘School Life’, ‘School The School operates several bus routes. All buses are KTJ vehicles and driven by members of the Calendar’. School’s Fleet Team. Most buses also have a bus monitor on board.

The School’s website lists the routes on which the buses operate, timings and costs. A booking form can be requested from the Primary School ([email protected]) or the Secondary School ([email protected]). Careers Guidance Please note that only some routes offer a second return service after Secondary ECAs finish on Mondays, Tuesday, Thursdays and Fridays; and not all routes operate on a Saturday. The School understands that effective career guidance encourages students to reflect on who they are and what they want to become, and to think critically about the relationships It is expected that parents will ensure that they wait at the KTJ bus stop in the morning until between their educational choices and future lives. Careers guidance can challenge students to their child is collected by the bus. Please note that the bus cannot wait for latecomers. It is also understand what it means to be personally effective and to grasp what employers are looking for. expected that parents will ensure that they are at the KTJ bus stop in the evening when their child is dropped off. At KTJ we have a comprehensive program designed to help every student to make informed decisions about his/her future. Career-related learning forms part of the PSHE program. It is an In the case of an emergency, parents can make contact with their child’s bus by telephoning: essential part of self-reflection and target setting in students’ work on the Purposeful Learning 019 418 3362. Plan and is part of the individualised guidance we give to students at key stages in their school life.

An overview of key elements of the program in Forms 3-5 is outlined on the next page. For Sixth Form, please see the section on University Applications.

The School has employed a full time Higher Education & Careers Guidance Counsellor, who is available for both parents and students for advice and support at any time. He can be contacted on [email protected].

In addition to the support offered by staff, students have access to the KTJ Careers portal, which gives a wealth of information on different careers and pathways. 12 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 13 Form 3 Term 1: Careers testing • Morrisby pre-aptitude test (interests) • Individual meetings with Mentor to discuss the results of the Charitable Work & Community Morrisby Test • Opportunity to speak with the Higher Education and Careers Counsellor Service • Students complete goals and plans in Purposeful Learning Plan Term 2: IGCSE options support • Individual meetings with Mentor The School works with a number of charities. In particular, we have strong ties with the En Xin • Information and guidance on options and pathways for parents Charity, based on the nearby town of Mantin. The En Xin Charity supports people in need in the and students through webinars, presentations and assemblies local community in a number of ways, including running a daily ‘soup kitchen’. It also works • Taster Day for students to sample IGCSE subjects and speak with Myanmar refugees housed in Seremban. Many KTJ students volunteer to help with En Xin’s to subject specialists education program, as well as leading donation drives on behalf of the charity.

Term 3: Career learning in the • Wider learning day The Leo Club and Interact Club in the Secondary School are linked to the international Lions Club curriculum and Rotary Club respectively. They work on a variety of charitable projects each year with the Form 4 support of Lions and Rotary. Term 1: Careers testing • Full interest and aptitude Morrisby Test Any queries or enquiries about our charitable work can be directed to our Outreach & • Individual meetings with Mentor to discuss the results of the Morrisby Test and academic progress in relation to career Sustainability Officers: ideas • Opportunity to speak with the Higher Education and Careers Primary School: TBC Counsellor Secondary School: Mr. Lance Gerow ([email protected]). • Students complete goals and plans in Purposeful Learning Plan Term 2: Work experience • Work experience and career learning in the • Wider learning day curriculum Term 3: Throughout the year • KTJ Careers Fair and presentations by KTJ alumni Coffee Mornings (exploring university and career • KTJ Medics Fair options) • University presentations and engagement events The Primary School holds regular coffee mornings for parents. These involve a presentation or • Oxbridge Outreach workshop on an aspect of the School or education, followed by refreshments. Details are sent to Form 5 parents via the Primary School Newsletter. Term 1: Careers testing • Full interest and aptitude Morrisby Test, if not completed in Form 4 • Individual meetings with Mentor to discuss academic progress in relation to career ideas and post-Form 5 options • Students complete goals and plans in Purposeful Learning Plan Term 2: Post Form 5 pathways • Scheduled meeting with the Higher Education and Careers Counsellor and completion of ‘Considering my options after Form 5’ • Individual meeting with Mentor following IGCSE trial results and forecast grades • Follow-up meetings with other school staff, as necessary • Year group assembly on pathways available after Form 5 • Webinars and presentations for parents and students • Taster Day for students to sample A Level subjects and speak to subject specialists Term 3: Throughout the year • KTJ Careers Fair and presentations by KTJ alumni (exploring university and career • KTJ Medics Fair options) • University presentations and engagement events • Oxbridge Outreach 14 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 15 Communication, Concerns & Counselling

Complaints The School has two well-qualified counsellors who offer counselling services to students on both a voluntary and a referral basis. Counselling helps students understand themselves and their situations better, providing them with new ways to cope with problems or issues that cause them The first port-of-call for parents in communicating with the School about their child will usually be concern, thereby ameliorating their self-esteem and wellbeing. Confidentiality is essential to the the class teacher in the Primary School or the houseparent in the Secondary School. However, formal counselling process. Children who are considered ‘Gillick-competent’ can have access to there are separate arrangements in place for reporting absence - see the entry on ‘Attendance counselling without their parents’ permission and against their parents’ wishes. An individual’s and Absence’ above. wishes about confidentiality may be overridden by a paramount duty to protect a child’s welfare. The best way to communicate with staff is by telephoning the School or sending an email to the The School’s Counselling Policy is available on the Parent Portal. member of staff. Urgent matters should always be addressed via telephone. Staff endeavour to reply to all emails within one working day.

The School primarily uses email to communicate messages to the parent body. It is therefore important that we have an up-to-date email address for all parents. In addition, some messages are sent to Primary School parents via a WhatsApp broadcast group. Curriculum Overview

The School would prefer that parents raise any concerns or worries with us as soon as possible. Primary School In most cases we can address these quickly and put your mind at ease. Again, the first port-of- In our Early Years phase, we follow the International Early Years Curriculum (IEYC) which call will usually be the class teacher in the Primary School or the houseparent in the Secondary incorporates all of the learning goals outlined within the Early Years Foundation Stage (EYFS) School. There is also the option to contact the relevant member of the Senior Leadership Team - Framework and ‘Development Matters’ guidance for early years providers in the United Kingdom. see the ‘Senior Leadership Team’ entry below for areas of responsibility and contact details. In Key Stages 1 and 2, we follow the English National Curriculum for English, mathematics Where a concern is more serious, the School has a Complaints Policy which is available in the and science. The National Curriculum is designed to give teachers, students, parents, and Policies and Handbooks section of our website. the community a clear understanding of the skills and knowledge that young people will gain at school. This is a rigorous and challenging curriculum which prepares the children well for secondary school and which integrates fully with the International Primary Curriculum (IPC), which we use for the other primary subjects. Corporal Punishment The IEYC and IPC are used throughout the Primary School allowing for a smooth transition between Early Years and Key Stage 1 (Years 1-2). The IEYC and IPC are used by schools in over 90 different countries and are comprehensive, enquiry-based, creative curricula with clear KTJ does not allow any form of corporal punishment. This prohibition includes the administration processes of learning and specific learning goals for every subject. of corporal punishment to a student during any activity, whether or not within the school premises, and applies to all members of staff, including volunteers and contract staff. At KTJ, we believe that learning is more successful when students are actively involved in gathering and processing information, interacting and co-operating with others. The IEYC and We do not believe that corporal punishment has a place in today’s society and we encourage IPC programs have been designed for innovation, and to engage and inspire children of all families not to use it at home. Where we believe such punishment at home is having an impact on abilities through stimulating, child-centered, cross-curricular units of work. a child, the School will engage with parents. The curriculum is a thematic one, teaching science, history, art, geography, society and Physical Restraint international concepts through a wide range of themes such as ‘The Earth and Beyond’, ‘The We hope that the use of any physical force will not become necessary. However, should this ever Circus’ and ‘Earth-Movers!’. be required then the School’s Physical Restraint and Safe Touching Policy will be followed. This policy is available on the Parent Portal. Secondary School In Forms 1-3 students study a broad range of subjects: English, mathematics, science, art, design technology, drama, geography, history, music and information & communication technology. In addition, they choose two languages from Malay, Chinese and French. All Malaysians are required to choose Malay as one of their languages. Students for whom English 16 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 17 is not their first language may have EAL substituted for one of their language options. In addition, all students have lessons in swimming, physical education and PSHE. Daily Routine In Forms 4-5 students all students are required to pursue courses in IGCSE English (first or second language) and mathematics. In addition, they select seven other IGCSE subjects, Primary The daily routines for Secondary students can including at least one modern language and one science. All students are required to tak non- be found on our website. examined courses in PE and PSHE. Optional subjects are: 8:25 Registration • Accounting 8.30 - 8.50 Lesson 1 (guided reading) • Additional mathematics (by invitation) • Art and design • Biology 8.50 - 9.40 Lesson 2 • Business studies • Chemistry 9.40 - 10.30 Lesson 3 • Chinese (first, second or foreign language) • Computer science 10.30 - 10.50 Break time and snack • Design technology (resistant materials) 10.50 - 11.40 Lesson 4 • Drama • Economics 11.40 - 12.15 Lesson 5 (KS1) • English literature • Food and nutrition 11.40 - 12.30 Lesson 5 (KS2) • French • Geography 12.15 - 1.15 Lunch (KS1) • History • Malay (first or foreign language) 12.30 - 1.30 Lunch (KS2) • Music • Physical education 1.15 - 2.15 Lesson 6 (KS1) • Physics. 1.30 - 2.30 Lesson 6 (KS2) Some students are asked to substitute EAL or a course in transferable skills for an IGCSE option. 2.15 - 2.30 Story time (KS1) In the Sixth Form, students select three or four subjects to study at A Level from the following list: • Accounting 2.40 - 3.40 ECAs • Art and design • Biology • Chemistry • Computer science • Design technology • Drama and theatre Departure Cards & • Economics • English literature Permission Slips • Geography • History • Physics. When leaving the School, boarding students are given an official departure card (for overnight) In addition, students can choose to take the Extended Project Qualification (EPQ), as well as or an official permission slip (for the day), signed by a member of house staff. The student has to courses to prepare them for IELTS and SATs. hand the card or slip in at the guardhouse to be allowed to leave.

Further details of the Secondary School curriculum can be found in the curriculum overview booklets on our website.

18 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 19 Drop Off & Pick Up Times Drugs

Students can be dropped off and picked up at the points and within the times below. Except The School has a zero-tolerance policy on the use of legal and illegal drugs for recreational where special arrangements have been made, you should not drop off your child earlier than the purposes by staff and students. Our Abuse of Drugs and Illegal Substances Policy can be found stated times or pick up your child later than the stated times, as the School cannot guarantee on our Parent Portal. your child will be supervised. Students who are caught taking drugs at school or who supply drugs to others can expect to be If you are late for a pick up due to unforeseen circumstances, please notify either the staff in your permanently excluded (expelled) from the School. The School will also take action where images child’s house (Secondary) or the Primary School Office. are posted online of a KTJ student taking drugs outside of school.

Drop off and pick up locations Primary Drop off and pick up In front of the hardcourt

Secondary Drop off At the Main Entrance

Secondary Pick up Auditorium car park Electronic Devices

Primary School students are able to use the School’s wide range of ICT resources, including Primary drop off and pick up times laptops and iPads, to support their learning. Students are not permitted to bring their own personal mobile devices to school, unless under exceptional circumstances and where prior Mon, Wed and Fri Drop off 7.45 - 8.25am permission has been given to their parents by the Head of Primary. In these circumstances, the mobile device should be given to the child’s class teacher upon arrival at school at the beginning Tues and Thurs Drop off 8.00 - 8.25am of the day. The class teacher will register and record this device and return it to the child at the No ECA Pick up 2.30pm end of the day.

ECA Pick up 3.40pm Any students who bring a mobile device to school without prior permission will have this confiscated. The device will be returned and sent home at the end of the day. The class teacher After school care Pick up By 5.00pm will also record this on the School’s management information system and notify parents to remind them of the School’s policy and guidelines.

Day students should only bring to school electronic devices which they will require in their Secondary drop off and pick up times learning or which will allow them to contact their parents for pick-up arrangements. Mon, Wed and Fri Drop off 7.30 - 7.55am Secondary school students are expected to have a laptop or tablet which they can use in their Tues, Thurs and Sat Drop off 7.45 - 8.25am lessons. Please see the ‘Bring Your Own Device’ section above. The Primary School holds class Mon - Fri Pick up 3.30 - 6.15pm sets of tablets and laptops.

Sat Pick up 1.00 - 1.30pm Boarding students are permitted to bring devices that will be used for entertainment and social purposes. They are expected to comply with School Rules and with laws within Malaysia in all of their online activities on their devices. Where students use their devices in contravention of the School Rules, they can expect them to be confiscated for a period of time.

The School reserves the right to confiscate device chargers and batteries which are dangerous or do not comply with statutory requirements.

20 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 21 English as an Additional E-Purse Language Parents of students in the Secondary School can pre-load their student cards with money, which students can then spend in the Tuck Shop, Cafe Diem or the School Shop. This is a great way to The School offers specialist English as an Additional Language (EAL) support to students whose help your child to manage his/her spending. Details of how to put money on your child’s card can first language is not English. We have dedicated EAL teachers based in both the Primary and be found on the Parent Portal. Secondary Schools.

Further information can be found in our EAL Policy, available on the Parent Portal. Where a student requires intensive EAL support, the School may make an additional charge, but this will be agreed with parents in advance and usually forms part of an admissions offer. Examinations

There are no examinations set in the Primary School.

Secondary School students sit internal, end-of-year examinations in Forms 1-4 as part of their Entry & Exit Points preparation for IGCSE and A Level examinations. These examinations take place in June and results are reported to parents. All units of IEYC and IPC in the Primary School have a strong international theme and incorporate Students in Forms 5 and 6 have trial examinations administered by the School in Term 2 of the modern technology throughout. Each theme starts with a ‘WOW’ day (Entry Point) in order academic year. Results are reported to parents. to introduce the theme to children and to create a sense of enquiry and excitement before starting their studies. At the end of the unit we celebrate student progress with an Exit Point that The School offers IGCSE, AS and A Level examinations to its students. Most of these showcases the different areas of learning within each topic. Parents are encouraged to join us for examinations are through the CAIE (Cambridge Assessment International Examinations), however, both the Entry and Exit Points to share in their children’s learning. Dates for these are published a few subjects opt for the Pearson Edexcel board. The main sitting is in May and June each on the school newsletter, WhatsApp communications and through your child’s class teacher on year, however, students on the 18-month A Level program will sit examinations in November and Seesaw and Google Classroom. January of their Upper Sixth year, and these slots are also available to other students who wish to retake AS examinations in individual subjects.

Any student wishing to retake an AS examination is required to seek approval from the relevant Head of Department and the Head of Sixth Form.

Entry costs for external examinations are added to parents’ bills.

IGCSE, AS and A Level results are published to students via the Student Portal. These are available through the Parent Portal as well, but this is reliant on your child setting their preferences to allow you to see the results.

Any queries about examinations, including entries, results and remarks, should be directed to our Exams Office: [email protected].

22 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 23 Exeats

An ‘exeat’ is a short holiday, usually of two or three days, which helps to give staff and students a break during term time. Exeats are particularly important in the boarding environment. Not all exeats are holidays for the Primary School - please see the Term Dates on our website for arrangements.

Boarding students are welcome to remain in school during exeats. They will be well supervised by staff and entertainment will be arranged for them - this often includes a visit to a KL mall. There is no additional charge for boarders remaining in school during exeat.

Please ensure you observe the start and finish times of exeats. These are published on the Term Dates page of our website.

Extra-Curricular Activities (ECAs)

Extra-curricular activities (ECAs) are a central part of life at KTJ. KTJ’s mission is to provide a Secondary School ‘holistic education’, meaning that we expect our students to extend their learning beyond the The ECA program has two slots on Mondays, Tuesdays, Thursdays and Fridays: 4.00pm-4.55pm classroom. There are a wide range of ECAs on offer, and students are encouraged to get fully and 5.00pm-5.55pm. Students sign up for ECAs at the start of each term using an online system. involved in them. Participation in ECAs helps students to make friends, develop new skills, A magazine giving details about all the activities on offer is published online prior to the sign up improve their time management, to become part of a team, to learn the importance of helping and students also attend an ‘ECA Fair’, during which they can ask questions to find out about other people and to develop leadership skills, amongst many other things. what each activity involves. ECAs cover a wide range of areas, including sports, music, art, drama, public speaking, All Form 1 to 2 students are expected to join at least two sports and one other ECA per week academic enrichment, hobbies and charitable and community service. and they are welcome to take part in more, as long as they are able to balance their work and other commitments. Other Secondary students are expected to take part in at least two ECAs per Many ECAs are led by teachers and other members of staff, often tapping into particular passions week. or areas of expertise. Others are led by external, visiting teachers and coaches who provide expertise in specialist areas.

Most ECAs are included within the fees, though there is an additional charge for some. Where this is the case, parents will be alerted to the fact and asked to agree before their child commits to the ECA. Fees Primary School The School sends out invoices for fees to parents ahead of the start of each term and fees are ECAs run from 2.40pm to 3.40pm, Monday to Friday for students in Key Stage 1 and 2. Students due by the first day of term. If you fail to pay fees on time, you risk your child being unable to are strongly encouraged to participate, with different options each day. Parents are sent a list of return to school. ECAs at the start of each term and are asked to sign their child up. We prefer parents to pay fees by direct bank transfer. Details of how to do this are on the Children in our Reception class are able to join ECAs on Mondays Wednesdays and Fridays and invoice. Please ensure you quote your child’s code (printed on the top right of the invoice) in the parents are able to select their choice of activity from the list provided at the beginning of each reference. term. 24 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 25 You can pay by credit card through our website.

Cheque payments are possible and should either be sent to the Accounts Department at Google Classroom the school address or handed in at Reception marked as for the attention of the Accounts Department. Please ensure you write your child’s code (printed on the top right of the invoice) on Google Classroom is an online learning platform that we use to connect with our students. the back of the cheque. Students login using their KTJ username and are added to one ‘Classroom’ for each of their classes. Within the Classroom, students receive announcements about upcoming events in the Cash payments will not be accepted for payments of more than RM5,000. Cash payments must ‘stream’ and can access course materials or assignments in the ‘classwork’ area. Teachers can be made directly to the Accounts Department in person. also mark work and provide grades and feedback to students through Google Classroom.

Please do not ask your child to pass on a cheque or cash to the School to pay fees. When teachers set assignments in Google Classroom, if there is a specific date for the work to be completed by, this deadline automatically is synched with the student’s Google Calendar. This Please do not pay a cheque or cash directly into our bank account. It is difficult for the School to helps our students keep up to date with deadlines. To further help with organisation, students trace the origin of such payments. receive an email every time the teacher posts an announcement or an assignment or returns a marked piece of work with feedback. It is possible to turn these notifications off, however, we School fees are payable in advance. Each term there are likely to be some additional charges recommend that all students leave them turned on. - these are paid in arrears. The School will ask for your agreement on any charge over RM100, except where the charge is for intentional or reckless damage caused by your child.

The School will send a receipt to acknowledge your payment, but please note that this can take two to three weeks to arrive. Governors Parents can benefit from a 5% discount on fees by paying the full year in advance. Otherwise, it is expected that fees will be paid termly. It is worth noting that though the length of the terms varies, tuition and boarding fees for each of the three terms within the academic year are the The Board of Governors is an advisory body, which includes all Trustees and several other same, in order to allow parents to plan financially. No discounts are offered on either tuition or members appointed by the Founding Trustees. The role of the Governors to provide expert advice boarding fees for periods when students are on study leave. For study leave arrangements, and opinion. Governors meet annually and their meeting is chaired by the Chairman of Trustees, please see the section on ‘Study Leave’ below. who is also the Chairman of Governors.

If you have any queries about your school bill, you can contact our Accounts Department at A list of current Governors can be found on our website. [email protected].

If you are having trouble paying your bill, please contact the Director of Finance & School Services, Mr Tim James, at [email protected].

Financial Aid

Where parents have enrolled their child in the School in good faith and later find themselves in financial difficulty, the School will consider whether it can help. In asking for help, parents need to be prepared to explain their situation honestly and provide documentary proof.

Enquiries about financial aid should be directed to the Director of Finance & School Services, Mr. Tim James, at [email protected].

26 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 27 Hair Holiday Homework

Primary School Students’ hairstyles must not be of an attention-seeking variety, nor are excessively fashionable styles allowed. Hair must be neat, short and conservative in style. Girls with long hair must have it All students are encouraged to spend time reading, pursuing hobbies and researching topics of tied back. interest during the holidays. However, students will not usually be set formal homework (prep) activities to complete over the holidays. All boys must be clean-shaven. Sideburns must be no longer than mid-ear. Secondary School Variations to these rules will be allowed on religious or cultural grounds, but the permission of the All students are encouraged to spend time reading, pursuing hobbies and researching topics of Head of Secondary (Pastoral) or the Head of Primary must be sought. interest during the holidays.

Holiday work is not usually set for students in Forms 1-3, although sometimes teachers will encourage students to carry out research or project-based tasks.

Students in Forms 4 and above are expected to spend some time over each holiday consolidating their understanding of their IGCSE or A level courses. This is particularly important Health & Safety for these year groups in the holidays prior to trial and public examinations. They may be set work to complete by their teachers.

The School takes health and safety very seriously. We have our own Health & Safety Officer who oversees matters in school. He is supported by the OSHA Committee, which meets termly and contains representatives from all areas of the School. Home Language There are procedures in place for fire, lockdown, lightning and bomb threats. These procedures are available on request from [email protected]. Developing a strong mother tongue has been proven to enhance cognitive and emotional development in children. At KTJ, we celebrate and foster the growth of all our students’ All risky activities inside and outside of school, and all trips, are risk assessed. In addition, where languages, whilst improving English proficiency. needed, staff are given specialist safety training. We highly encourage parents to help support the development of their child’s cognitive and The School’s Health and Safety Policy is available on request. Please email [email protected]. language skills by communicating and reading with their children at home both in English and their mother tongue.

We are always ready to meet with parents to discuss ways to help their child’s language development. At KTJ, we strive to expand our mother tongue resources and are happy to receive Health Centre donations of resources or suggestions.

The School has its own well-equipped Health Centre, run by a qualified doctor and qualified nurses. The centre is open 24 hours a day during term time.

Parents can contact the Health Centre at [email protected] or 019 272 3362.

The School has a panel of hospitals and clinics to which students can be taken if necessary. Any charges that are accrued in such visits will be passed onto the parents.

Further details of the health and medical procedures for students can be found in Section 8 of the KTJ Parent Contract, which is available on our website.

28 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 29 Homework House Bank

Primary School The House Bank, run by the houseparent of each boarding house, is a facility for boarding The main aims of setting homework are to reinforce learning, establish positive study habits, students to deposit and withdraw money. It provides a safe and easy way for students to ensure promote independent learning and give parents a greater insight into their child’s academic that they do not run out of money throughout the term. Parents may give houseparents a certain progress. The nature of homework-based tasks is left to the discretion of the teacher but may amount of money to be added into their child’s House Bank, or transfer an amount to the school’s consist of a passage of reading, spelling, mathematics, some personal research or a short account which can then be transferred into the House Bank. The opening times of House Bank extension or reinforcement of learning previously undertaken. Time spent on homework will are determined and published by the respective houseparents. vary according to the age of the child. Please ensure that homework tasks are undertaken in an appropriate environment away from distractions. All houses have a house safe where money, passports and other valuable items can be stored safely. Information regarding how and when homework is set will be given by each child’s class teacher at the beginning of the year.

Secondary School Homework is referred to as ‘prep’ in the Secondary School and has the function of preparing students for future lessons, as well as giving students the opportunity to carry out learning House Night activities independently. Sometimes, prep learning is ‘flipped’, which means that the student will acquire new knowledge and understanding through their prep work. At other times, prep tasks are set which give students a chance to practise demonstrating their knowledge, understanding Each house in the Secondary School will designate the first Saturday or first Sunday of term as and skills and for teachers to be able to assess and provide feedback on the student’s ‘House Night’. This is an opportunity for all students and staff in the house to enjoy a bonding performance. experience, usually involving some fun activities and food. Despite the name, this event might take place during the day. To help students in Forms 1-5 to structure their prep assignments, prep is set according to a published timetable. These timetables are available on the Parent Portal, under ‘School The houseparent will make parents aware of arrangements in advance and of any costs. Information & Policies’, ‘Documents & Policies’. All boarding students are expected to attend and day students are strongly encouraged to participate. Form 1, 2 and 3 students are set prep for two different subjects each evening. Each piece of prep should take approximately 30 minutes to complete. House Night takes place on a closed weekend, which means boarders are not permitted to return home for the weekend unless there are exceptional circumstances. Form 4 and 5 students are set prep for three different subjects each evening. For Form 4, each piece of prep should take approximately 30 minutes to complete. This time increases to approximately 45 minutes per subject in Form 5.

Sixth Form students are expected to manage their time so that they are able to meet the prep deadlines set by their teachers. Sixth Form students should expect to complete 3-4 hours of prep House System work for each subject they study per week.

Supervised prep time is standardised across the week in the boarding houses. First prep (for all Primary School boarding students) runs from 7.45pm to 8.45pm, Monday to Friday and from 8.00pm to 8.45pm The Primary School operates a student house system. Each student and member of staff is on Sundays. Second prep (for Form 5 and Sixth Form boarding students) runs from 9.15pm to allocated membership to one of four houses: Frangipani, Hibiscus, Orchid or Rafflesia. 10.00pm on the same days. Day students are encouraged to maintain a similar routine to help them organise their independent studies. The houses have their own name and colour and house points will be given out during the week by staff. These house points will be added together to make a cumulative total for each house. Each week in assembly the winning house will be announced and awarded 1-4 points, depending on their position that week. At the end of each term, the House Point Trophy and prize will be given to the house that has been allocated the most points throughout the term.

30 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 31 The school calendar incorporates several inter-house sporting events, such as the swimming gala and sports days, at which houses may accumulate further points. For inter-house events, children are expected to wear a house T-shirt; these can be purchased at the Primary School Office. ICT

Whenever possible, siblings are allocated membership of the same house. Each house has two All students will be provided with a school network account. This includes a school email address Year 6 representatives who act as House Captains in their houses. They also act as the house with the domain ktj.edu.my. Staff will never contact a student through a personal email address. representative on special occasions, such as whole school assemblies and the announcements of house point scores. In the Primary School, the teaching of ICT skills are integrated into all curriculum subjects with students given regular opportunities to learn and practise these within lessons. Children are taught the importance of online safety which is also reinforced through PSHE activities, assemblies, awareness days and parent education workshops and events.

In the Secondary school, students recieve ICT and Computing lessons from Form 1 through to Form 3. Computer Science is an optional subject at IGCSE and A Level.

In Secondary, students are taught about e-safety in their ICT lessons and this is backed up through topics covered in PSHE lessons with Mentors.

The School uses the Google Suite, which includes Google Classroom, where teachers will Secondary School post work, notes and notices for students. It also includes Google Chat, which is used in the There are ten houses in the secondary school. There are three houses for junior students all Secondary School for quick communication between teachers and students. In the Primary named Naquiah, but split up into boys’, girls’ and day students. There are four senior boys’ School, teachers and students use Gmail and Google Classroom to communicate online. In the houses and three senior girls’ houses. Each house has its own colour and mascot, and students event of school closures or online learning, students are able to access their learning through wear their house shirts with pride. various platforms such as Google Classroom, Seesaw (Primary) and Zoom.

Each House has a Houseparent and a team of tutors to look after the students. The boarding The School has an Acceptable Use Policy which governs the use of software, hardware and the Houses also have a resident matron. They help oversee the students academic and pastoral school network, including students’ use of their personal devices at school. progress and encourage the students in their houses to grasp opportunities to develop holistically as a KTJ student.

There are a number of house competitions throughout the year including House Singing, House Drama, House Swimming, House Cross-Country, House Quizzes. These are keenly contested and strongly supported by the students and staff in each house. Images of Students

By signing the KTJ Parent Contract (see Section 10.5), parents are agreeing to the School using their child’s image or photograph in marketing and advertising materials, including but not limited to printed advertisements, social media and video. If you do not wish us to use your child’s image or photograph in our marketing and advertising materials, please contact the Registrar on [email protected].

The School’s policy is to limit biographical data in any publication. For example, we will usually only publish images of students with their first name and year group. It is our policy to only publish full names with images of students with the express permission of a parent. If the student is 18 years of age or older, the responsibility to give permission rests with the student.

Parents may take photographs or videos at school events, but we ask you to be mindful of what you post on social media. It is likely that an image will include other students whose parents may have different views on the posting of such images on social media. Images of students in swimming costumes should not be posted on social media under any circumstances.

KTJ Parent Handbook 2021-22 33 Induction of New Students International Early Years Primary School Curriculum The induction program for Primary School students begins during the admissions process where children spend time in their new classes working alongside teachers, learning assistants and The International Early Years Curriculum (IEYC) is used in the Primary School which covers all peers. Regular communication is given to both parents and children to help them prepare for their of the learning areas of the UK’s Early Years Foundation Stage Statutory Framework. For further first day of school. details see the section on ‘Curriculum’ above.

When children arrive for the first day, they and their families are met and welcomed by a At the start and end of each topic, parents are invited into school for an Entry or Exit point. See member of the Registrar’s team, a member of the Primary Leadership Team and a class ‘buddy’. the section above on ‘Entry and Exit Points’. Students then receive an age-appropriate induction process that is led by their class teacher and supported by learning assistants, Key Stage leaders and the Primary Leadership Team. At More detailed information on the IEYC can be found on their website. the beginning of the academic year, parents are invited to a welcome meeting with the Head and Deputy Head of Primary to help give additional information about the School. Parents will also receive a copy of their child’s timetable as well as information about the planned learning and other activities in each term.

Secondary School The Secondary School runs an induction program for all new students joining at the start of Term International Primary 1 and Term 2 each year. For students joining at other times, individual arrangements are made.

In addition, KTJ Year 6 students undergo an induction program in Term 3 as part of their transition Curriculum from primary to secondary school. Year 6 students from other schools who are joining KTJ are invited to take part in the induction activities where possible. Parents are also invited to an The International Primary Curriculum (IPC) is a core subject and is used in the Primary School induction afternoon prior to their children’s entry into the Secondary School. for a wide range of areas including science, geography, history, design technology, society and international (global citizenship). For further details see the section on ‘Curriculum’ above. Mr Suresh Naidu, Head of Secondary (Pastoral), is in charge of induction. He can be contacted at [email protected]. At the start and end of each topic, parents are invited into school for an IPC Entry and Exit point. See the section above on ‘Entry and Exit Points’.

More detailed information on the IPC can be found on their website. Insurance

The School has a group hospitalisation insurance policy for students, which is offered to the parents. There is an additional charge for this.

Each student is included in a group personal accident policy against death or permanent disablement subject to the general exclusion stated in the policy. The School’s policy is available on request from [email protected].

Parents must make their own insurance arrangements if they require any additional coverage for their child’s person or property while at school, or in order to protect their fees liability.

34 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 35 Jewellery & Accessories Leadership Opportunities

During lessons There are numerous leadership opportunities for students in both Primary and Secondary • Girls can wear a pair of small earrings (one in each ear lobe). They are not allowed to wear Schools. jewellery items anywhere other than on the ears. • Boys are not allowed to wear rings or earrings. Belt buckles must be small and nondescript. Primary School • Finger rings, ankle chains, friendship bands or sleepers are not allowed. Students in Years 1-6 are able to join the Student Council. Representatives are elected through a • Neck chains can be worn provided they are not visible. class voting system at the beginning of each school year and work alongside the Head of Primary on behalf of their classmates. Meetings are held weekly with Student Council members providing At other times feedback to their peers each week on the matters discussed. • Girls may wear multiple rings or studs on their ears. The wearing of visible piercings anywhere other than on the ears will require written permission from parents. Students in Year 6 can also apply to be School Prefects or to be House Captains. Our Primary • Provided there is written permission from parents, boys may wear rings or studs after 7.45pm. Prefect Team consists of two Head Prefects, two Deputy Prefects and a team of School Prefects This allowance is only applicable during students’ private time. They may not do so during who work together on a range of outreach, school improvement and student-led projects. school sanctioned activities, e.g. the Saturday Evening program or school trips. House Captains are elected by students in each House at the beginning of each year. House • Sleepers can be used to keep holes open but they must not be noticeable. Captains work closely alongside the Head of Primary PE to support sporting events and house competitions throughout the year. Points to note • Items of particular religious significance can be worn by boys or girls at all times, provided Other leadership opportunities in the Primary School include Library Monitors and Eco-Warriors permission is first obtained from either the Head of Primary School or the Head of Secondary as well as a wide range of internal class-based leadership positions across the school. (Pastoral), as appropriate. • These rules apply to students going on school trips, whether or not they are wearing school Secondary School uniform. Students in all years are eligible to put their names forward for membership of the Student • Students are not allowed to get any form of piercing during school trips/outings. Council. Elections take place at the beginning of the school year. The council has a board of five, • In the interest of safety, items of jewellery should not be worn during games or sporting who are chosen by vote, from amongst Form 4 students in Term 3 each year. activities. All Sixth Form students who would like a leadership role can put forward their preferences during the Lower Sixth year. Voting and selection take place in March and April. The roles available include School Prefect, House Captain and leadership roles within clubs and ECAs. All Lower Sixth who express an interest will be allocated a responsibility. Laundry Form 2 and 3 students are eligible for House Captain roles with Naquiah House, and Form 4 students are eligible for the Junior House Captain role within senior houses.

There is a laundry service available for boarding students every morning except on Sundays, public holidays and exeats. The usual pick-up time for laundry is approximately 7.30am. Fresh laundry is returned by break time, normally 48 hours later, in the laundry room in each house. Laundry books and specific house-coloured laundry bags are provided by the house matron.

All clothing should be clearly labelled, and students should complete the laundry form accurately and should report any missing or damaged items immediately. Students will not be asked to pay for laundry, but items that are dry cleaned or hand washed and items such as towels, comforters and bedsheets/mattress protectors, which are over and above the weekly allowance set by the School, will be chargeable to parents.

Although the charge of the laundry service for clothing is included in the boarding fees, older boarders in senior houses have the alternative option of using the washing machines available in each house to wash their own clothes.

36 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 37 Learner Characteristics Learning Support

To best prepare our learners to become successful and responsible leaders of a sustainable, The School offers specialist Learning Support to students who have a learning difficulty or need global community, we actively work on developing a range of their skills, qualities and extra help with their academic studies. We have dedicated Learning Support teachers based in dispositions which we call the KTJ Learner Characteristics. both the Primary and Secondary Schools.

The graphic below shows our Primary Learner Characteristics as the middle petals of a flower. Further information can be found in our Learning Support Policy, available on the Parent Portal. These are based on the Personal Learning Goals that are central to the International Primary Where a student requires intensive Learning Support, the School may make an additional charge, Curriculum. The outer petals are our Secondary Learner Characteristics. These develop the but this will be agreed with parents in advance and usually forms part of an admissions offer. themes of the Primary Learner Characteristics. Underpinning all the KTJ Learner Characteristics are our values.

Students, and staff, consciously work on their own ability to express the School values and Learner Characteristics through the learning that takes place in the classroom as well as through the learning that takes place through all other sports, ECAs, trips and activities on offer. Legal Guidelines

It is important for all our students to be aware of the laws of Malaysia. This is especially so when they are out of school. We particularly advise all our international students to familiarise themselves with the following guidelines.

Age of criminal responsibility 18 years. If you are above 18 and found guilty in a court of law, then you will be charged as an adult. If you are below 18 years, you can be fined, placed in a reform school and expelled from the country, among other punishments. However, in some cases you can still be sentenced like an adult. Age of legal smoking 18 years. Smokers under the age of 18 can be fined RM1,000.

Age to legally enter nightclubs 21 years. If you are under 21 years of age, your parents, guardians or houseparent will be called. You will not be released until one of them comes to take you home. If you are a Muslim, certain Syariah laws may also apply. Age to stay in a hotel Depends on the hotel’s management. You are advised to check with the hotel directly before making a reservation. Illegal drugs Illegal for all ages. If you are caught taking or in the possession of illegal drugs, you can be fined, placed in a reform school and ex- pelled from the country, among other punishments. However, in some cases you can can still be sentenced like an adult. Alcohol 21 years. If you are under 21 years of age, your parents, guardians or houseparent will be called. You will not be released until one of them comes to take you home. If you are a Muslim, certain Syariah laws may also apply.

The above are general guidelines only. KTJ will not be liable for any problem caused directly or indirectly from the use of any of the above guidelines.

38 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 39 Library Lost Property

The School has two libraries, one in the Primary School and one based in the Arc in the In the Primary School, lost property items are stored at the Primary reception area. Students and Secondary School. Both libraries offer spaces for students to work and to elaxr during break and parents should contact Ms Sheila in the office or via email ([email protected]) for all enquiries. lunchtimes. They also offer a variety of books for students to borrow.

Students who wish to borrow a book should take it to the Librarian’s desk where it will be signed out to them through the School’s library system. Books are normally on loan for two weeks, however, students may negotiate to borrow books for longer periods of time. Students should return books by the due date. Failure to return a book by the end of a term will result in the student being charged for the cost of a replacement book. Makeup In addition to books, the library in the secondary school is resourced with desktop computers, daily newspapers as well as periodicals and cultural and educational magazines. Students may use these resources within the library. No student is permitted to wear makeup when in school uniform. On the upper floor of the secondary library there are three ‘thinking rooms’, which are small rooms that students may book for collaborative work. In addition, the Liang library (a self- contained area on the upper floor) is available for quiet study.

Students may drink water from their water bottles in the library. No other food or drink should be brought or consumed in the library. Meals

The libraries are run by our three, full-time librarians. The School aims to provide a variety of high quality and healthy food to students. All meals served in the Primary and Secondary Schools are included within fees.

Primary School All students are provided with a morning snack and lunch. Students who attend after-school care also receive a snack and drink at 4:00 pm.

Secondary School Day Students Day students are provided with lunch and afternoon tea. Students can purchase items from Cafe Diem throughout the school day and from the Tuck Shop at break time, after school and after evening prep. Day students can attend breakfast or dinner by prior arrangement. A charge will usually be applied for this.

Secondary School Boarding Students Boarding students are provided with breakfast, lunch, afternoon tea and dinner. Students can purchase items from Cafe Diem throughout the school day and from the Tuck Shop at break time, after school and after evening prep.

Further details are provided in the Dining Hall and Canteen Policy available on the Parent Portal.

40 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 41 Medication Mufti Day

In most cases, students are not permitted to carry medication in school or keep it in their The School occasionally holds mufti days. These are used to raise money for charities. On such dormitory. days, students are permitted to wear their own clothes. There will be a donation to be made, usually RM5.00, for doing so. If a day student requires medication to be administered during the school day, this should be handed into the Health Centre, House Matron or the Primary School Reception with clear There are rules as to what is appropriate mufti day dress, as follows: instructions on use.

Medication of boarding students should be handed into the boarding house matron on arrival. Again, clear instructions on use need to be provided. Skirts Knee level or below.

The Health Centre will contact parents if they have any questions or concerns about medication. Shorts Similar length to PE shorts or longer.

In exceptional circumstances, students may be permitted to carry medication in school or keep Tops Sleeved, high necklines and covers the whole body. it in their dormitory. Permission of the School Doctor is required and an assessment of the student’s ability to act safely. This provision is usually reserved only for those aged 16 and above. Symbols, logos and words Non-offensive. All medication that is stored by students in their dormitory must be stored under lock and key. Footwear Slippers are allowed unless students have a Design Technology or Science lesson, where closed shoes must be worn for health and safety reasons. Caps, sunglasses and sarongs Not permitted.

Jewellery and hair Usual school rules apply. Mobile Phones PE lessons Students can wear their own appropriate sports attire.

Students in the Primary School are not permitted to carry mobile phones.

Students in the Secondary School are permitted to carry mobile phones. There are clear rules on how and where these can be used. Signs are posted around the School indicating where use is Music Tuition allowed and of what sort. Students have the opportunity to sign up for individual music tuition for a range of different The School’s Mobile Devices Policy is available on the Parent Portal. instruments, including singing. There is an additional charge for this and details are circulated to

parents at the beginning of each term.

National Curriculum

In Years 1-6 the School follows the English National Curriculum in English, Mathematics and Science. In Forms 1-3 the School follows the English National Curriculum in all subjects.

42 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 43 Notice Period Parent Teacher Commitee

Parents are required to give one full term’s notice of their intention to withdraw their child from The Primary School has a Parent Teacher Committee (PTC). The committee allows parent and the School. Failure to provide sufficient notice will result in parents forfeiting their deposit. Notice teacher representatives to work together to introduce new initiatives, offer suggestions and take should be given to the Principal in writing by letter or email. a role in planning and organising school and community events. Representatives from the PTC meet with the Primary Leadership Team on a regular basis to share ideas and plan upcoming Where a family is unsure of future plans, the option of provisional notice is offered. This can events and celebrations. remain in place for up to one year. Please see Section 3.2 of the KTJ Parent Contract for details. Each year group has a parent representative on the committee and these parents help to liaise with the wider parent community about PTC-led events. In order to help with succession planning, the PTC aims to have two coordinators who will lead the team each year. Ideally, each coordinator will serve for two years with the more experienced coordinator helping prepare the less-experienced coordinator for the following academic year.

Elections for PTC coordinators and other positions are held at the beginning of each academic Online Safety year. If you would like more information about the PTC, take a look at the PTC noticeboard by the Primary School Reception or send an email to [email protected]. The School takes online safety very seriously. Students are taught about the risks online and given guidance on how to protect themselves.

The School has filters in place to prevent access to inappropriate websites.

The School’s Online Safety Policy is available on the Parent Portal. Parent Teacher Meetings

Bookings for parent teacher meetings are made via a system called School Cloud, which is accessed through the Parent Portal. The School will alert parents as to when bookings are open. This facility also allows for meetings to be conducted via video conferencing when necessary.

Parent Portal Primary School Parent teacher meetings take place twice per year, in Term 1 and Term 2. Parents can book a time At KTJ we recognise the importance of communicating our students’ progress with their parents in advance to see their child’s class teacher and specialist teachers to discuss their progress, to help students learn effectively and gain the most from their education. The iSAMS Parent attainment and other aspects of their development. There is also an opportunity to meet with a Portal is an efficient online tool that we use and it allows parents to keep up to date with their child’s EAL or Learning Support teacher, if applicable. child’s school progress. Secondary School A username and password will be provided by the School via email and the Parent Portal can be Parent teacher meetings take place twice per year, in October and February. All Secondary accessed from the school website or at https://ktj.parents.isams.cloud. teachers are available for these meetings, which is held in the MPH on a Saturday.

The Parent Portal features include: • Access to new and historical student school reports. • The ability to view student timetables and attendance. • The ability to view events and post notices to teachers. • The opportunity to view school fee information and to print past and present invoices. Parent Webinars • The option to make changes to your contact information, to update information on our iSAMS database. From time to time, the School runs Webinars for Parents offering advice, support and guidance Any queries about the portal or difficulties with logging in should be directed to: for parents and their children. All webinars are recorded and made available via our YouTube [email protected]. channel for parents who cannot join live.

44 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 45 Passports & Visas

Overseas boarders are expected to hand their passports to their Houseparents for safekeeping upon arrival. During outings, students are advised to carry a copy of their passport for identification purposes by authorities.

Student visa applications or renewals are arranged by the Registrar’s Office. The procedure normally takes approximately four to six weeks to complete by the Malaysian Immigration Department. Any renewed/new passports need to have visas transferred to them from the old passport. The passport must be valid for at least 12 months in order to apply for a new visa or for a visa renewal.

For student visa enquiries, please contact [email protected].

Personal Data Protection

The School aspires to high standards in terms of personal data protection. Our Personal Data Protection and Retention Policy is available on our website; as is our Personal Data Protection Notice for Parents.

Personal Goals or Primary Learner Characteristics Personal Possessions In the Primary School we place great importance on our Personal Goals (also called the Primary Learner Charactersitcs) in everything we do. These are represented in our KTJ flower mascot (see The School cannot be held responsible for any possessions, including money or valuables, on next page), which depicts the need to nourish these attributes to grow through the watering which are mislaid, lost or stolen. Lending and borrowing money, buying or selling or exchanging can and flower concept. Students discuss these goals in the learning across all year levels and personal possessions are not allowed. Money should be kept on the person of the student or we celebrate students demonstrating these during our weekly assemblies. lodged with the class teacher or houseparent.

These Personal Goals go on to form the basis of our Secondary School Learner Characteristics, Boarders are advised to ‘bank’ pocket money with their Houseparent. See section on ‘House which expand on these ideas. This ensures a smooth transition from the Primary School to the Bank’ above. Secondary School for students. Please see the ‘KTJ Learner Characteristics’ heading for more information. Money or valuables must not be left unattended and when not on the person of the student should be kept under ‘lock and key’ in lockers or other suitable storage. In the Secondary School all students are provided with a locker in their house. Boarding students also have a lockable drawer in their dormitory. 46 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 47 It is crucial that the importance of reading is reinforced at home and so parent participation is strongly encouraged. This may include: Personal, Social and Health • Listening to your child read; • Taking turns reading; • Asking questions about the story, such as ‘What was your favourite part and why?’; Education (PSHE) • Looking at characteristics or distinguishing features of the main characters; • Explaining an event in one of the illustrations; • Asking your child to summarise the story; Personal, Social and Health Education (PSHE) aims to provide students with information, • Relating the story to real-life experiences, if applicable. knowledge and skills to function effectively in the wider world by making informed choices and opinions. The program runs in both the Primary and Secondary Schools. In the Primary it forms Reading should be done on a daily basis. Whilst there is no set amount of time that children the basis of Circle Time while in the Secondary it is delivered in Mentoring sessions. should read with their parents, we would encourage that parents set daily reading routines that enable children to access a wide range of reading activities. Regular reading will have a positive In some years of the Secondary School, PSHE will include a unit of Sex and Relationships impact on children’s learning and is essential for all areas of the curriculum. Education. The Head of Secondary (Pastoral) will write to parents ahead of this unit, explaining what is covered in the unit and giving parents the option to withdraw their child from these lessons.

The School’s PSHE Policy is available on the Parent Portal.

Prep

See the entry for ‘Homework’ above.

Reading

Primary School At KTJ, we aim to instill a love of books and reading for pleasure as soon as children join the Accelerated Reader Program school in Nursery. Children have access to a wide range of books, stories and other reading Key Stage 2 students in the Primary School follow the Accelerated Reader Program (AR). In material and it is important that students practise reading both at school and at home regularly. the Primary School, teachers use this to track progress and attainment each term through a Studies have proven that reading helps to develop cognitive skills and language ability in both series of ongoing quizzes and assessments. AR uses assessment data to identify books which English and a child’s mother tongue. appropriately challenge each student and teachers support this through their regular guided reading lessons. Children are still encouraged to read a wide selection of books that naturally Children are given a guided reading book each week and will use this during their daily guided interest them and are able to loan these from the class or school library. reading lessons that take place at the beginning of each day. Students also have the opportunity to take home a school library book of their choice to read and this can be changed either during Form 1 and 2 students in the Secondary School also follow the Accelerated Reader Program. their weekly timetabled lesson or at other times when the library is open. This is designed to help students develop their reading proficiency in English. They take a STAR Reading Test each term which measures their reading level and tracks their progress in reading over the two years. This helps their English teacher direct them towards appropriate reading material. Naturally, their teachers will encourage the students to read a wide range of books in different genres as well as those they enjoy through the AR Program itself. There are regular reading lessons in the library devoted to this end. 48 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 49 Religious Worship Rewards

The school community respects all of its members’ rights to practise their religion. We also strive Primary School to develop our community’s understanding of different faiths through a wide range of activities, In the Primary School, students are able to earn individual and collective house points for societies and ECAs. We have an active Islamic Society and Christian Fellowship; these groups, themselves and the benefit of their respective house. In addition to the clear focus on the and others, organise a number of school-wide events and activities annually. School’s values, an emphasis is also placed on the development of the Personal Learning Goals with students able to earn house certificates or Star of the Week awards for consistently On Fridays, we have an extended lunch break, and our Ustaz leads prayers, in our Surau, for our demonstrating these characteristics. Muslim students. On Sundays, there are a number of options for students to visit local churches. The school celebrates all major religious holidays and on special occasions helps to facilitate transportation to places of worship so that students can celebrate their faith. Secondary School In the Secondary School, we offer a tiered rewards system encompassing daily praise, a team approach through houses, and a focus on the School’s values by using our fortunate status to assist and help those less fortunate than us through a charitable and giving outlook. Reports The Rewards and Discipline Policy is available on the Parent Portal.

Reports are published on the Parent Portal. Parents are strongly encouraged to read their child’s report with them and to discuss the comments as well as the grades. These discussions are a great time to celebrate progress and discuss the next steps. Safeguarding & Child Protection Primary School Written reports detailing students’ learning are published twice a year, in December and June. The terms ‘safeguarding’ and ‘child protection’ are often used interchangeably in international Parents receive a written comment for English, mathematics, PE and swimming, modern schools. At KTJ, we define ‘safeguarding’ as actions we take and procedures we put in place to foreign languages and music. In addition, class teachers also provide a general comment which provide a safe environment for our students. We define ‘child protection’ as actions we take when discusses children’s learning over the course of the term or year. children have been subjected to harm and to protect those children from further harm.

In addition to a written comment, teachers will also assess children over key learning objectives KTJ believes safeguarding and child protection are everyone’s responsibility and we are within each subject. Students are given a beginning, developing or mastering (B, D, M) grade for committed to safeguarding and promoting the welfare of all children and young people in our each objective to provide an indication of their ongoing attainment in each subject. care. In order to ensure we do all we can to protect our students, we have low thresholds for reporting and work on the premise that ‘it could happen here’. Secondary School Teachers write reports for all students at the end of Terms 1 and 2 and, for Forms 1 to 4 and Our Safeguarding Policy is available on our website. Should you need to contact the the Lower Sixth at the end of Term 3. Reports contain information about the progress made in Safeguarding Team at KTJ, you can do so by emailing [email protected]. each subject, along with details of what the student needs to work on in order to make further progress. Reports also contain a summary from the houseparent about their achievements and contributions to the house, sports, drama, music, clubs, societies and all of the many other activities that take place. In addition, students write a self reflection that is included with their report.

Reports will include grades that indicate the academic level of achievement in each subject. Saturday Evening Entertainment Grade descriptors are published alongside reports, to give an explanation of what the achievement of a certain grade means a student is able to do. The Secondary School organises various activities on Saturday evenings for boarding students. The events are published in advance. The events usually start at 8.00pm (9.00pm during Ramadan) and generally last about an hour. Parents are invited to some of the events and these are indicated in the school calendar. 50 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 51 We are gentle Scholarships (we don’t We look after hurt others) We are kind property and helpful The School offers Sixth Form Academic Scholarships; Music Scholarships for students entering (we don’t waste (we don’t hurt Forms 3-6; and Squash and Golf Scholarships for students of any age. Details of the criteria, how or damage other people’s property) feelings) to apply and deadlines for applications can be found on our website. Golden For further information please contact [email protected]. Rules

We work hard We listen (we don’t (we don’t waste our own We are honest interrupt) or other’s time) (we don’t cover up School Calendar the truth)

The school calendar is available to view on the Parent Portal. Secondary School The Secondary School rules are underpinned by the school values and reflect our desire to ensure all students are responsible members of the KTJ community. Teenagers are likely to push boundaries from time and time and so there is a clear set of rules and sanctions, which is shared with students regularly. The aim is always to make any disciplinary situation into a learning School Closures experience for the student. The Rewards and Discipline Policy is available on the Parent Portal.

Occasionally the School may need to close at short notice, because of an unforeseen circumstance, such as poor air quality caused by haze. In such circumstances, the School will endeavour to convey information to parents by 6.00pm on the evening before closure via email, Security text message or WhatsApp message and a notice on our website. The safety of the students is a top priority for KTJ. The School has a guard house situated at the During such closures, boarding students can remain in school, but day students are expected to entrances, where the school-employed guards will monitor the movements of everyone passing stay at home. through. The guards also patrol the campus on a regular basis day and night.

During a closure, teaching and learning does not stop and is delivered via Zoom, Google See also the section on ‘Visiting the Campus’ below. Classrooms and Seesaw.

School Rules Seesaw

Primary School Primary School students have their own Seesaw accounts which are updated frequently either by In the Primary School, every classroom has a poster displaying the Golden Rules (developed by themselves or by their teachers. Parents receive log-in details for their child’s individual account Jenny Mosley, a leading author and educational consultant in the area of behaviour management). and will be able to see examples of work as well as photographs, videos and voice notes. Parents The teachers and children review the rules at regular intervals. Alongside our school values, these are also encouraged to comment on this work, as this is a very powerful and motivating feature in form the basis of our expectations of how students treat each other and the choices they make. which students like to engage. 52 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 53 Senior Leadership Team Snacks

Primary School students are provided with a snack at break time each morning. The Senior Leadership Team at KTJ comprises nine members of staff. Secondary School students are provided with afternoon tea at 3.30pm each weekday in the Role Name Contact Details Dining Hall. They can also purchase snacks from Cafe Diem, the Tuck Shop and vending Principal: The School’s CEO, with overall Dr. Glenn Moodie [email protected] machines. responsibility for the running of the School. Director of Finance & School Services: The Mr. Tim James [email protected] School’s CFO and COO, with responsibility for areas including finance and estates. Head of Primary School: Responsible for the Mr. Kris Davis [email protected] Social Media Primary School as a whole and one of the School’s two safeguarding leads. Head of Secondary (Academic): Responsible Mrs. Anna Fournier [email protected] The School publishes news and celebrates the successes of its students on social media. A live for all academic matters in the Secondary feed from each platform can be viewed on the website’s media wall. School. Head of Secondary (Pastoral): Responsible for Mr. Suresh Naidu [email protected] KTJ’s social media platforms include: all pastoral matters in the Secondary School • Facebook: @ktjschool and for student discipline, as well as one of the • Instagram: @ktjschool School’s two safeguarding leads. • LinkedIn: @Kolej Tuanku Ja’afar (KTJ) Head of Secondary (Operations): Responsible Pn. Noorsham bt [email protected]. • Soundcloud: @ktjschool for the day-to-day operations of the Secondary Abd Rashid my • Twitter: @ktjschool School and in some cases the School as • YouTube: @kolejtuankujaafar a whole, including calendar, exams, IT and statutory compliance. Parents of children in the Primary School can also join the KTJ PTC Parent Group on Facebook. Acting Director of Boarding: Responsible for Mr. Gary Slade [email protected] the boarding provision in the Secondary School, as well as extra-curricular activities and trips. Director of Human Resources: Responsible for Mr. Ragvinger Singh [email protected] the School’s HR functions, as well as the Health Centre. Deputy Head of Primary: Responsible for Ms. Michelle [email protected] curriculum development and assessment in Fletcher the Primary School and supporting the Head of Primary.

Smoking

Smoking and vaping are prohibited on the school campus. The School has a graduated range of sanctions in place for students caught smoking or vaping.

54 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 55 Sport Student Cards

Sport plays an integral part in the life of the School. All students from Early Years through to Form All Secondary School students are issued with a student card when they join the school. The 5 have weekly PE and swimming lessons. Students in Forms 1-5 are also required to take at least cards are used for: one ECA sport weekly. • Printing and photocopying; • Entry into boarding houses; The School offers the following sports: • Access to the gym (for Sixth Form students who have carried out a gym induction); • Athletics • Payment at the cafe, shop and tuck shop (see entry on ‘E-purse’ above). • Badminton (Secondary only) • Basketball • Benchball (Primary only) • Cricket • Cross Country • Dance (Secondary only) Student Portal • Disc Golf (Secondary only) • Fencing • Football Students have access to their own portal similar to the Parent Portal, where they can access their • Golf timetable, examination results and the school calendar, amongst other items. • Hockey (Secondary only) • Inline skating (Primary only) If a student has any issues logging onto the portal, they should contact [email protected] for • Karate help. • Netball (Secondary girls only) • Rugby (Secondary boys only) • Squash • Swimming • Table tennis • Taekwondo • Tee-ball (Primary only) Study Leave • Tennis • Touch rugby When students sit formal examinations they do not also attend lessons. • Ultimate frisbee (Secondary only) • Volleyball (Secondary only) For school examinations, such as end of year examinations for Forms 1 to 4 and trial • Wall climbing examinations for Form 5 and the Sixth Form, the timetable is planned so that the examinations • Yoga are taken over the space of just a few days. Students who have periods of time when they do not have an examination are expected to study independently in their house, the library or a The School enters AIMS and FOBISIA sports competitions, as well as taking part in district and classroom independently for their next examination(s). state competitions with government schools. In addition, there are one-off fixtures arranged with local international schools. For public examinations (IGCSEs, AS and A levels), the timetable is dictated by the examination board and study leave will last for a number of weeks. In May/June and October/November, study leave begins at least the day before the first examination and continues until the bulk of the examinations are over.

For students taking just one subject or module in an examination series, the day before an Strategic Plan examination is given as study leave.,Students are expected back into lessons the afternoon after a morning examination or the morning after an afternoon examination.

The School’s current strategic plan, known as Vision 2030, is available on our website. Exact dates for study leave vary year on year and are published to students in good time.

56 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 57 Sun Protection Terms & Conditions

Wherever possible, lessons that involve students spending time outdoors will be scheduled for The terms and conditions under which the School agrees to educate your child are set out in the times of the day when the sun is not at its strongest. KTJ Parent Contract, which all parents sign when their child first joins the School. This outlines the obligations of parents and of the School. In the Primary School, children should bring their KTJ sun hat to school each day and must wear this when taking part in uncovered, outdoor activities. If a student is scheduled to be A copy of the contract can be found in the Policies and Handbooks section of our website. learning outdoors that day, for example outdoor PE, it is advisable for parents to apply a high factor, water resistant sunscreen (SPF 50+) before their child arrives at school. If parents would like their children to reapply sunscreen later in the day then this should be done by the student themselves, or with the help of a teacher or learning assistant.

In the Secondary School, students are reminded of the need to stay ‘sun safe’ regularly. They are encouraged to apply sunscreen, cover up and drink plenty of water when outside. Sunscreen is Term Dates available for sale in the School’s Tuck Shop.

Signs at key spots around the campus remind students of how to stay safe in the sun. Term dates are published on the School’s website. We try to publish these as far in advance as possible so that families can plan holidays and other commitments without the need for their children to miss any school. Sustainability Toilets The School aims to be as sustainable as possible in its approach and to teach students about the importance of sustainability. As part of this, we have a recycling system and generate some of our own electricity through more than 3,000 solar panels. Adults visiting the campus should only use toilets that are designated for adults and must not enter or use those assigned for children. Adult toilets are clearly signposted. Parents are welcome to place their recyclable items in the School’s recycling bins when visiting the School.

The School’s Sustainability Policy is available on the Parent Portal. Trips

The School runs residential trips for students in Years 3-6, Forms 1-4 and Lower Sixth. The cost Tattoos of most trips is included within the fees and students are expected to attend if at all possible. These trips help to build spirit within the year group, as well as challenging students to build character by stepping outside of their comfort zones. Students should not display any tattoos or body art at any time during school or social hours.

58 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 59 Year Group Destination* Length Timing Year 3 KTJ sleepover 1 night Term 3 Tuck Shop Year 4 Melaka 2 nights Term 1 The Secondary School has a tuck shop, where students can buy snacks, drinks and essential Year 5 Bukit Tinggi 3 nights Term 2 items such as toothpaste and soap. The Tuck Shop is open at breaktime, Monday to Saturday, and 3.20pm-5.30pm and 8.45pm-9.15pm, every day. In the evening, students are able to buy Year 6 Tioman Island 4 nights Term 3 freshly-cooked food, including nasi lemak, burgers and potato wedges. Form 1 Port Dickson 3 nights Term 1

Form 2 Janda Baik 3 nights Term 1

Form 3 Gopeng 3 nights Term 1 Form 4 Mersing 3 nights Term 1 Uniform Lower 6 Outward Bound School 6 nights First week of the summer (not included in Malaysia, Lumut holidays Primary School School fees) Uniform Boys Girls * Destinations are subject to change. Cardigan KTJ School design

In addition, the School runs a wide variety of day and residential trips, both within Malaysia and Shirts KTJ School design overseas. In some cases, these trips form part of the academic curriculum; while other trips are Shorts KTJ School design part of ECAs, house activities, sporting fixtures, charitable activities, and the like. Skirts KTJ School design - knee or ankle All trips are required to go through a rigorous approval process, including an assessment of the length risks. Trousers KTJ grey uniform material, shoe length

For any trip costing more than RM100, the School will always ask parents for permission in Socks White socks advance. Shoes Black, polishable, ankle-height, formal shoes (not trainer style)

Headscarf (Tudung) Plain white Trustees Makeup Must not be worn in school House shirts Official school house t-shirts must be worn for all house events if participating The Board of Trustees is made up of six members, one of whom is the Chairman of the Board. Three of these Trustees, including the Chairman, are the Founding Trustees. In addition, the Primary PE / Swimming / ECAs Founding Trustees nominate one Trustee, and two are nominated by debenture holders, one by Sime Darby and one by Shell Malaysia Ltd. The uniform listed should be worn for all timetabled PE and swimming lessons or for ECAs that require a change of clothing. For children who have PE or swimming before break time, they A list of current Trustees can be found on our website. may wear their PE kit to school to maximise lesson time. For swimming, children are able to wear their school uniform over the top of their swimming kit if they have swimming before break time. The Board is able to appoint associate members. Currently, there are no associate members. Children should change back into their full school uniform - including appropriate footwear - after their lessons. The Board is legally responsible for the School and for appointing the Principal. Their focus is on the strategic direction of the School. They provide guidance and a critical friend to the Senior For ECAs which require a change of clothing, KTJ PE kit should be worn and students can Leadership Team, and especially to the Principal and the Director of Finance & School Services. change into this after lunchtime at their teacher’s discretion. 60 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 61 Uniform Boys Girls *May be used by Muslims on Friday and when external religious activities take place. Girls who wish to wear a veil all the time may do so but the veil should be white in colour and plain when KTJ PE shirt KTJ Primary PE shirt (No house shirts are to be worn for PE lessons) worn with the uniform or Baju Kurung. Short / Skorts KTJ branded shorts only KTJ branded skorts only Secondary PE uniform (also allowed for Drama lessons) Sports leggings May be worn in lessons for valid reasons This is to be worn for all timetabled PE, Drama and swimming lessons. For sporting ECAs, suitable sporting attire for the activity taking place will be acceptable. Socks Black or white sports socks

Shoes Appropriate footwear is required for the activity that is being taught, ie: running, Uniform Boys Girls football or basketball shoes KTJ PE shirt No house shirts are to be worn for PE lessons. KTJ maroon and white sports tour shirts can also be worn. Swimming costume Suitable swimming attire to be worn (no board shorts) Slippers / appropriate footwear required for poolside use Short / Skorts KTJ branded shorts only KTJ branded skorts only

Goggles Advisable Sports leggings May be worn in lessons for valid reasons

Swimming cap Compulsory Socks Black or white sports socks

Swimming towel Compulsory Shoes Appropriate footwear is required for the activity that is being taught, ie: running, football or basketball shoes

Secondary School Swimming costume Suitable swimming attire to be worn (no board shorts)

Uniform Boys Girls Goggles Advisable Belt A black belt is optional but it must be understated without any obvious Swimming cap Compulsory branding. Blazers KTJ uniform material, grey for F6, maroon for F1-F5 - to be worn for first and last Swimming towel Compulsory assembly of term, formal events and Speech Day. Ties KTJ official ties - maroon for F6, grey for F1-F5. To be worn for assemblies and official school functions. Trousers KTJ grey uniform material, shoe length Skirts KTJ School design - knee or ankle length

Shirts KTJ uniform material. Tucked in at all times

Blouses KTJ uniform material - not to be tucked in

Socks Black or grey socks, above the White socks (ankle socks allowed but must ankle be visible) Shoes Black, polishable, ankle-height, formal shoes (not trainer style)

Headscarf (Tudung) Plain white

Religious dress *Baju Melayu (grey) *Baju Kurung (grey baju and maroon sarong) *Samping (maroon) Hair Natural colour and acceptable Natural colour, tied back and neat length, and no facial hair. Makeup Must not be worn in school

House shirts Official school house t-shirts must be worn for all house events if participating 62 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 63 University Applications Vaping

The School’s Sixth Form Team leads our university applications provision. The School provides Smoking and vaping are prohibited on the school campus. The School has a graduated range of comprehensive guidance for Upper Sixth students, including help with selecting courses and sanctions in place for students caught smoking or vaping. universities, support with applications, practice for interviews, preparation lessons for admissions tests and enrichment opportunities. The School offers preparation lessons for SATs, IELTS and all of the common UK universities admissions tests. There are also sessions for those applying for Oxford and Camrbidge and those applying for medical courses.

The School offers the same level of support to students who apply for university the year after completing their A Levels with KTJ. Vehicles

The Sixth Form Team is led by Ms. Emma Davidson, Head of Sixth Form. The speed limit on all roads on the campus is 20km/h. Anyone driving on campus is expected to obey this limit and to follow the other road rules in place. Cars and motorcycles must only be parked in designated areas. Drivers should be mindful of the possibility of children on the road.

No student is permitted to drive a car or motorcycle to school or to be a passenger in a car or on a motorcycle driven by another KTJ student without the express approval of the Principal. Useful Contacts Parents who would like their child to drive to school should contact him at [email protected].

No student is permitted to drive a car or a motorcycle within the campus of KTJ or to drive a car For contact details of members of the Senior Leadership Team, please see the section above or motorcycle at school for anything other than journeys to and from school. entitled ‘Senior Leadership Team’.

Role Name Contact Details Principal’s Chief of Staff Ms. Anne Soosay [email protected]

Principal’s PA Ms. Harvinder Kaur [email protected] Visiting the Campus

Finance Manager TBC 06 758 2824 Except during drop off or pick times, it is important that any visit you make to the School is Primary Office Manager Ms. Sheila Dass [email protected] registered in advance. If you make an appointment to see a member of staff, he/she will notify 06 758 5105 our security guards to expect you. If you wish to meet your child at their boarding house or drop Head of Sixth Form Ms. Emma Davidson [email protected] items off to them at the house, you should contact the houseparent to make arrangements.

Director of Music TBC When you arrive at the guard house, security guards will confirm your details and issue with a visitor’s badge, which you must wear at all times during your visit. If you were not expected, you Head of PE and Sport (Second- Mr. Peter Moss [email protected] should expect a delay while security guards contact relevant staff. ary)

Head of PE and Sport Mr. Daniel Romeril [email protected] Parents should never wander around the campus without staff supervision. (Primary) Director of Athletics and Events Mr. Les Frost [email protected] When parents of boarding students wish to come to the School to visit their child or deliver items (Secondary) to their child, the respective houseparent must first be informed of their arrival, preferably 24 Head of Student Support Mr. Deryk Fournier [email protected] hours in advance, so that they can inform the guard house. In the interests of safety, parents who (Learning Support and English as arrive without prior notification can expect to be held at the guard house while the guards check an Additional Language) whether they may be permitted entry. Health Centre Dr. Devan [email protected] 019 272 3362 See also the entries on ‘Drop Off and Pick Up Times’ above.

64 KTJ Parent Handbook 2021-22 KTJ Parent Handbook 2021-22 65 Weekend Leave

Boarding students may go home at weekends, with parental permission, as long as they have completed all of their school commitments. Parents need to seek permission from Houseparents in advance. Sixth Form students also have the privilege of Day Outings (again with parental and Houseparent permission) on weekends and public holidays. Students who go out overnight should return by 7.30pm on Sunday. In special circumstances parents can request that students who go home for the weekend can return prior to the start of the school day (8.00am) on Monday

Wifi

Most areas of the School, including classrooms and boarding houses have wifi coverage. Students are expected to use this wifi rather than to rely on 4G connections. Wifi in the boarding houses is turned off between 11.30pm and 6.30am.

Work Experience

As part of the careers related learning in the Secondary School, all students in Form 4 will be given the opportunity to participate in work experience in an area of their choice. This will occur in the third term, after their end of year examinations. Lower Sixth students are also encouraged to participate in work experience during the longer December and July breaks. Students who are considering applying medicine, dentistry or veterinary science will need to ensure that they are engaging in regular community projects, work experience and job shadowing, as is an important part of the application process.

Zoom

During periods when face-to-face lessons are unable to take place, the School ensures teaching and learning can continue online. Amongst the most used platforms by the School is the video- conference system, Zoom. Students are kept safe while engaging in online learning through Zoom by strict adherence to safeguarding practices, which are aligned with international standards.

66 KTJ Parent Handbook 2021-22 ktj.edu.my