MINUTES AAA Tasmanian Division Meeting

Thursday, 8th September 2016, 0900‐1300

Hobart Airport Boardroom

Chair: Melinda Percival

Attendees: Mel Percival Hobart Airport (Chair) Paul Hodgen Launceston Airport (Deputy Chair) Matt Cocker Hobart Airport Rod Parry Hobart Airport Peter Holmes Launceston Airport Ilya Brucksch‐Domanski Launceston Airport Michael Wells Burnie Wynyard Airport Peter Friel Devonport Airport Brent Mace Devonport Airport Andrew Goodlace AAA Rod Sullivan Burnie Wynyard Airport Kent Quigley Airservices Australia Charles Kahl Fulton Hogan Ben Foot Flinders Island Ken McGivern Downer Tom Griffiths Airports Plus Pty Ltd Gary Lawther West Coast Gail Wilson Hobart Airport Amy McDougall Hobart Airport Apologies: Caroline Wilkie AAA Marcus Stephens Downer Group Stuart Hurd Hobart Airport Bernard Smith BGPS Consulting Marco Mercuri BP Ross Ioakim Downer Group Nicole Stones King Island Airport Michael Cullen Launceston Airport

1. Welcome and Introductions Mel Percival, Chair of AAA TAS Division opened the meeting and thanked members for attendance. The minutes from last TAS Divisional meeting held in Launceston were tabled and

noted by members. Michael Wells moved their acceptance and this was seconded by Paul Hodgen. 2. Division Elections Andrew Goodlace advised the meeting that divisional board roles are to be held for 2 years going forward. Mel Percival was elected as Chair (nominated by Rod Parry, 2nd Peter Holmes) with Paul Hodgen as Deputy (nominated by Mel Percival seconded by Michael Wells). The role of Division Secretary will be shared between the Chair and Deputy. The Chair thanked all for their continued support. 3. AAA National Update Andrew Goodlace, AAA Education Manager, provided members with a summary update of major topics and initiatives undertaken by the AAA and upcoming focus areas. This summary included: . AAA Staff Update . Recent Airport Practice Notes . New Airport Practice Notes (under development) Introduction to Airfield Lighting . New Airport Practice Note (under development) Introduction to Airfield Pavements . Major Projects for 2016 – including online education, mentoring program, MOS 139 Review and the Regional Airport Infrastructure Study (ACIL Allen) Project and action plan. . AAA Online Education and Training Update – including online training and AMPAP . Policy Focus 2016 . Policy and Advocacy – Submissions Overview . Policy and Advocacy – Government Engagement Overview . AAA Mentoring Program Update . AAA Committees, Working Groups & Networking Groups Update . AAA Events Update including the Airport Operations Forum “Ops Swap” (held in May), Airport Safety Week 2016 (17‐21 October), AAA National Conference and Exhibition (21‐ 25 November, Canberra) and the AAA National Airport Industry Awards (23 November 2016, Canberra). 4. Around the table Devonport (Peter Friel) Devonport Airport have completed their Runway overlay. They have undertaken a large project regarding conduct of inspections and audits in tablet form. Changed traffic management at Airport. Hobart Airport (Rod Parry) Hobart Airport continues to have several projects underway. Projects completed include the new staff car park, taxi bullring, first part of the terminal redevelopment, car rentals in terminal building, car rental vehicles in new area close to the terminal building. Grueber Avenue is expected to open towards the end of November. The Runway extension project will start towards the end of September. The next 5 year strategic plan and our visions and values have been approved. Hobart Airport had 2.3m passengers this year. West Coast (Gary Lawther) There has been a change in Council on the West Coast with a new manager to be appointed. The Airport has upgraded gates, CASA surveillance completed – with no alerts. Gary spent several days in Devonport recently, which he found very useful.

Launceston (Peter Holmes) Launceston Airport have had significant staffing changes which include engaging Ilya Brucksch‐ Domanski as Planning and Development Manager. CASA are snowed under at present and have been slow responding to a required PAPI exemption. Work is proceeding on taxi way Delta with a preferred tenderer. Wildlife hazard management review has been completed by Avisure. On completion of a full OTS audit no non compliances were issued. Launceston Airport are in the process of purchasing a second X‐RAY for the screening point and hope to have it up and running by November. Waiting on board approval regarding airside relocation of retail precinct in the Terminal Building. Launceston (Paul Hodgen) Off airport testing of PFAS has been conducted by Air Services at the direction of the TAS EPA, with adjoining neighbours to be provided with results. Launceston airport is seeking a copy of the report. Ex‐gratia rates are an ongoing issue. Retail project is being brought to a close. Virgin Australia Cargo commenced recently – with flights 4 times a week, plus existing Qantas Freight flights. Mel and Paul working on tourism infrastructure dispersal around provision of large screens for display of social media posts. An emerging off airport car park threat exists. The airport is currently undertaking aeronautical and terminal lease negotiations with Qantas Group. Hobart (Mel Percival) Ex‐gratia rates valuation to be revisited at the behest of the Deputy Secretary. An echidna tracking program was featured on ABC recently, discussing the joint program between UTAS and Hobart Airport. Burnie/Wynyard (Michael Wells) Burnie have had a very good year all round with regards to passenger numbers and finance. During recent fires on the North West Coast the airport was a fire base for 6 weeks. Burnie/Wynyard (Rod Sullivan) Burnie have gone live with an ATO refresher training course, identifying core competencies. Completion of this course conferring an upgrade to Cert 3. Airservices Australia Update (Kent Quigley)

 Airservices Australia has confirmed reduction of 20 percent of its staff.  Safety of the nation’s passenger aircraft would not be compromised by the staff reductions as a “detailed and rigorous assessment” was conducted on each individual redundancy to determine any potential impact on the safety of Airservices Australia traffic controller or aviation rescue fire‐fighting operations.  Airservices Australia has quarantined the frontline service delivery staff from these changes.  The reduction in employees form part of Airservices Australia 12‐month transformation program called “Accelerate”, which will reduce 15 percent of its costs or about $150m and make the organisation more efficient. Accelerate hopes to achieve a simpler operating model, better management of assets and delivery of projects, reduced paperwork and process and better use of systems.  Changes are not just about refocusing the operating model but it’s also about reviewing projects and asset management to make sure they are as efficient as it possibly can be.  Airservices Australia has recorded a loss – it’s first in two decades of more than $10m for the 2015‐2016 year.

 Airservices Australia assets and projects refocus is a significant area for improvement. Assets and projects are at the core of how Airservices Australia deliver existing and new services to industry but they can contribute significantly to Airservices Australia costs.  Airservices Australia may elect not to operate their own towers under a new operating model. 5. Disability Access Facilitation Plans (Paul Hodgen) An review was provided on the activity underway in the current update of the of the Launceston Airport Disability Access Facilitation Plan (DAFP), including references used and consultation engaged in, together with facilitation improvements implemented at the airport and on its website. The plan is at the desktop publishing stage and will be published in around 3‐4 weeks. 6. Armed Offender Training, Active Armed Aggressor (Peter Holmes) In the context of the recent international attacks at Zavantem (Brussels) and Ataturk (Turkey) International Airports, Peter Holmes (Launceston Airport) provided a brief overview of recent examples followed by the measures that Australia Pacific Airports Launceston (APAL) have implemented. Key areas discussed included:  Recent international incidents.  APAL focus including preventative security measures and awareness training.  Key areas of vulnerability in particular in generally unregulated areas that may be open an accessible.  Use of vehicles as a weapon, citing the recent incident in Nice, France and what APAL has in place to control traffic (traffic calming measures) including the segregation of commercial and private vehicle lanes and reduced dwell time at front of house to manage risk.  The APAL localised response including risk analysis undertaken and the existing threat level at APAL.  Next steps including TasPol direction on training and strategic and tactical managements for airport employees and tenants. 7. Aerodrome Technical Inspection Outcomes (Tom Griffiths) Tom Griffiths (Airports Plus) provide an overview of the annual technical inspection (ATI) process with a key message being that a thorough ATI process is essential. Noting in particular that ATI’s should consist of:  Measure safety of the airside facilities and OLS  Should show trends on the condition of facilities to allow for budget planning  Pavement and drainage  OLS survey  Airside electrical testing  Specific facilities that are important to the safety of aircraft operations; and  Check implementation of the procedures in the Airport Manual, including Wildlife Management, and a check of all published documents  The first three have specific, legislated qualifications while the last two do not, but maybe they should Tom also noted the corrective actions that should be undertaken when issues may be identified during the inspection process and what plans to put into place. Examples were also provided of the types of recent issues that Tom has identified that were picked up during routine technical inspections. Examples related to recent upgrades or

maintenance works which had been delivered below standard in most cases where the contractor responsible had not been closely supervised by the relevant project manager/technical inspector. Some recent good examples were also cited. Note of caution that CASA more recently have become more interested in technical inspection reports in particular Corrective Actions. These are more likely to translate into NCN’s if no corrective action is taken. Key conclusions were that ATI’s should be conducted in a thorough manner, be accepted and acted on, works should be adequately supervised to ensure you get what you pay for (from consultants) and adequate measures are in place to hold consultants/contractors to account if works aren’t completed to the appropriate standard. 8. ASAF/RICM update (Matt Cocker) Matt Cocker (Hobart Airport) provided an update on the recent (July 2016) ASAF/RICM meetings. 9. Runway Overlay and PAPI lighting Project (Peter Friel) Peter Friel (Devonport Airport) provided an overview of their recent Runway Overlay and PAPA lighting Project. Key areas discussed included:  Fulton Hogan secured the contract.  Project was very successful having learnt lessons from Launceston Airport.  There was a 1% variation in cost with no downtime due to weather.  All is now up and running well.  TBAR has been replaced. 10. Update from the Islands (King Island and Flinders Island)(Ben Foot) Ben Foot (Flinders Island) provided an update on recent activities at King and Flinders Island Airports. Key items discussed:  Continuing to keep up with maintenance.  Some weather delays in maintenance works in the last quarter.  Manager of King Island Airport was recently advertised. 11. Access Update – Hobart/Launceston (Mel Percival) Mel Percival provided an overview of a meeting held in July with State Government recognising how important Airports are to the State in connection with their stated 1.5m passenger target for 2020. Mel noted that a time sensitive freight study is being undertaken by State Growth with results due by the end of October. The Access Working Group is working towards producing an end of year report. TICT had their board meeting the previous day (7th September) with the following points noted:  Around 3 years ago Government reduced Tourism Tasmania funding as a result Tourism Tasmania is only focused on generating demand.  The supply side of visitor experience has no current owner in Government.  A visitor engagement strategy is being developed.  A survey is being conducted around the lack of beds available in Hobart. Mel asked advised that the group discussed Uber and AirBNB implications for airports.

12. Other business No other business was raised. 13. Next Meeting Dates to be distributed/confirmed at a later date for 2017 (March in Flinders Island + September in Devonport). 14. Meeting Close The meeting closed at 1pm following by lunch and short tour of Airport Projects.