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Rio Metro Regional Transit District New Mexico Rail Runner Express Commuter Rail Operations & Maintenance REQUEST FOR PROPOSALS RMRTD Procurement No. 2021-03 Issued: March 29, 2021 Addendum #7 RFP #2021-03 RFP No. 2021-03 Addenda #7 is issued to: respond to vendor questions RFP No. 2021-03 Rio Metro Regional Transit District New Mexico Rail Runner Express Commuter Rail Operations and Maintenance RFP 2021-03 RFI LOG and Request for Information /Clarification or RFP Language Change Form Number Identify RFP Specific Part; Page and Section Question or Request for Clarification to RMRTD ANSWERS RMRTD budget for pass through items are contained in its annual budget and capital plan which includes a 7-year projection by line item. The plan is available at the following link: https://www.riometro.org/DocumentCenter/View/1215/Rio-Metro-Capital- 1 Will RMRTD provide a 8-year history of the pass-through costs associated with this Service? Offeror needs to evaluate the impact of these relatively low margin responsibilities. Plan-Final-May-2020-PDF?bidId= Please provide more detail on the "If Necessary" Oral Interview and Best & Final Offer Scoring. The first 100 points have a somewhat objective scoring criteria but the 50 points 2 RFP Section 5.1 available for Interview and BAFO seem very much subjective. Are they pass-fail in nature or is there a scoring criteria that has not been provided? If necessary, RMRTD will include information/instructions to final offerors invited to participate in oral interviews and BAFO 3 Draft Contract, Section 9 Please provide an insurance program structure (carriers, limits, retentions). See draft contract 4 Draft Contract, Section 9 How much of the insurance is self-insured? See below 5 Draft Contract, Section 9 Is it a 5M SIR? For the NMDOT/RMRTD provided policy it is 5M 6 Draft Contract, Section 9 Do all policies up the tower follow the same terms and conditions? For the NMDOT/RMRTD provided policy, Yes 7 Draft Contract, Section 9 Is our general liability policy intended to be “primary” over the 323M policy? GL Insurance when required under 9(a)(3) or 9(a)(4) is primary. 8 Draft Contract, Section 9 Is the contractor required to provide Railroad Protective Liability Insurance? See draft contract Section 9 When required Under 9(a)(3) must be 5M/10M, When/If required Under 9(a)(4) can be 3M/6M or what RMRTD determines is 9 Draft Contract, Section 9 Will you accept a 3M/6M railroad liability policy vs. 5M/10M? necessary. 10 Draft Contract, Section 9 Does RMRTD have any knowledge of any environmental events on the Service property? There have been no events on the Service Property that we are aware of since NMRX service began No, but we believe NMDOT completed due diligence and an initial site assessment as part of the purchase from BNSF and 11 Draft Contract, Section 9 Does RMRTD have any environmental assessment reports? competed an EA as part of the new / reconstruction for the SF Subdivision 12 Draft Contract, Section 9 Can RMRTD provide a "No Known Loss" letter confirming no previous knowledge of any environmental events? Language may be negotiated into the final contract with the successful offeror Can RMRTD provide a detailed schedule of all RMRTD-owned tanks at Commuter stations and 100 Iron Avenue facility that are being made available to the contractor to use in There is a sewage waste tank at 100 Iron used to service the fleets bathrooms. There are no fuel tanks or other tanks on the 13 Draft Contract, Section 9 the performance of the Service? The information needs to include capacity, age of tank, material, leak detection, single/double wall information, and material stored within. property. NMRX locomotives are fueled by fuel trucks. 14 Exhibit E, RMRTD Inventory Please confirm that the inventory shown that hasn’t been depleted remains the property of RMRTD and can be used by the Contractor in the performance of the Service. Yes 15 Exhibit E, Inventory Snapshot Please confirm that the inventory shown that hasn’t been depleted remains the property of RMRTD and can be used by the Contractor in the performance of the Service. Yes 16 Exhibit E, NMRX Spare Parts Please confirm that the inventory shown that hasn’t been depleted remains the property of RMRTD and can be used by the Contractor in the performance of the Service. Yes 17 Exhibit E, Rolling Stock Info and Materials Inventory Can RMRTD provide updated inventory information prior to the bid due date in order to determine appropriate unreimbursed costs? See Attached 18 Exhibit E, RMRTD Inventory Will the Track Spike inventory be replenished by the contractor at the conclusion of the Year 8 Tie Gang? Yes Is there a comparable spare parts inventory for signal and communications maintenance (switch machines, gate mechanisms, etc. that are valued in excess of $5000 or any 19 Exhibit E, Rolling Stock Info and Materials Inventory other parts that the existing contractor has procured in performance of the contract that will remain the property of RMRTD)? See attached The Inventory Catalog includes all items recommended by the original consultant that designed the service. Over the years, the inventory has been reduced, changed, items deleted and items added based on the spare parts necessary to maintain the fleet The Inventory Catalog provided in Exhibit E has many item quantities at 0 and many others at a very low quantity of 1 or 2. Since the Contractor is required to maintain the without material supply issues. RMRTD believes the inventory is adequate, but fleet without material supply issues. RMRTD inventory with necessary items during the life of the contract: Will the inventory be restored prior to the start of the new contract at the level “necessary” to maintain the fleet believes the inventory is adequate, but will work with the successful offeror to ensure inventory is at the necessary levels to 20 Appendix 6.10 without material supply issues? maintain the fleet without supply chain issues prior to the turnover date. NMRX Signal Inventory- Crossing Materials Description Inventory Qnty Articulating Gates for Luscombe Ln. 2 HXP S IM Cards 3 HXP AXD Cards 4 HXP RS I Cards 12 HXP T RM Cards 8 HXP TLM Cards 4 HXP CPU Cards 6 HXP RYD Cards 7 HXP RMM Cards 5 HXP 3R w/2SIM, sRYD, 2 CPU. 1 TLM 0 HXP 3R Ww/Monitor, RMM, 2TRM, 1 TLM HXP 3 w/IDK, 4hz RSI, RMM, AUX HXP 3R No Monitor, missing: SIM,RMM,RYD,TLM,AXD,TRM,CPU, RSI HXP 3R2, No Monitor, cards: RMM, 2 SIM, 2 TRM, 2 RYD, 2 CPU, 1 TLM 0 HXP 3R2, No Monitor, cards: RMM, TRM, 2 RYD, 2 CPU, 1 TLM PMD 3R All cards except 2 RSI 4 PMD 3R's w/cards P MD 3R w/RYD, 2 CP U PMD 3R w/RYD, RMM, TLM PMD 3R w/RMM, 2TRM, 2 RYD, 2 CPU, TLM PMD 3R w/TRM, 2 CPU PMD 3R w/RMM, 2TRM, 2 RYD, 1 CPU, TLM GCP 3000 D2 w/ 2 Monitors 1 GCP 3000 w/cards GCP 3000 No Monitors w/ 80011, 80012, 80013, 80014, 80015 GCP 3000 Chassis GCP 91075 Crossing Controller Relay 400022x2, 90983x2, 90984x2 1 each GCP Crossing controller 90980A, 4002815 Relay, 90982x1, 90984x1 1 each GCP D2 New 1 Soloid State Flasher Pack 1 SSCC IV 2 SSCCICV's NMRX Signal Inventory- VHLC Description Inventory Qnty VHLC Cabinet 0 SSM Card 5 232 Card 4 Power S upply 3 HLC CLCP Assy-227027 4 VLP Card 6 VGPIO Card 2 VGP / 1 Card 2 CCI Card 5 VS D Card 6 Logic Controller Chassis w/ power supply 1 Logic Controller power supply 3 Logic Controller Card C,L,A board 3 ACP Cards 4 NMRX Signal Inventory-Electro Code Description Inventory Qnty EC4 box missing: 1-213, 1-11A 4 EC4 boxes w/cards EC4 box missing: 7K, 4EH, 212 EC4+ Has all cards EC4H+ w/217, 2-218 4 EC4H boxes w/cards EC4H+ missing 7K EC5 & EC5 VIO card EC4H+ has all cards EC4H+, missing: 215, 210, 230, 212, 218, 2LR EC4H+ has all cards EC4H+ has all cards EC4 w/87K, 2LR, 214, 215, 216, 210, 212, 2LR EC4+ w/230, 218 EC4+ Chassis 220 cards 1/A1, 1B 10 219 cards 9 230 cards 8 218A cards 10 217AX cards 12 216DL cards 12 215D cards 12 213AX cards 12 214PCB cards 12 212PCB cards 12 2R cards 12 7K cards 4 EC4 power supply 10 212A cards 12 214 cards 8 NMRX Signal Inventory - Rectifiers (Battery Chargers) Description Inventory Qnty Cragg M20 ATC 12V 0 Cragg 15 MV 12V 0 Cragg 15 LA 12V 1 Cragg 10 MV 12V 2 NRS 12/20 4 NRS 24/30 3 EPD 120/24 0 La Marche A40R-10-10-15V A1 0 La Marche A40R-10-10-18V 3A1 1 La Marche A40T-20-12V-3A1 1 NRS 12/40 1 ERBC 12/20 M 2 La Marche A40R-40-10-15 VA1 0 La Marche A40R-20-10-15 VA1 Cragg 40ATC 12V Cragg 30ATC 24V NMRX Signal Inventory- Track Circuit " Description Inventory Qnty LOS Timer 2 Track Driver TD1A 6 T D4 4 Track Filters 4 PSO R 2630 Hz The PSO's we have in PS O R No Cards inventory are not produced or PSO R 1450 Hz sold any longer. They are still PSO R 2140 Hz supported for card repairs. PSO R 1770 Hz A new programmable PSO R 790 Hz type of PS O is produced.
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