PLYMOUTH BOARD OF SELECTMEN

TUESDAY, MAY 8, 2018

1820 COURTROOM, 26 COURT STREET, PLYMOUTH, MA – 7:00 PM

______7:00PM - CALL TO ORDER

Ken Tavares, Chairman of the Board, called the meeting to order at 7:00 p.m. and asked the Board to call the Executive Session to order.

Present: Kenneth A. Tavares, Chairman Anthony F. Provenzano Jr, Vice Chairman John Mahoney Shelagh Joyce Betty Cavacco

Melissa Arrighi, Town Manager Marlene McCollem, Assistant Town Manager

______7:01PM – PUBLIC COMMENT

Gerry Sirrico came up first saying he wanted to address three separate issues. The first issue was the Training Green and how it is being used as a staging area for the work being done on Pleasant Street. He said there are pipes piled up, a backhoe parked there and its ruining the grass, which is a shame. The second issue was the South Street Lights Project. He said they’re working great but the never finished cleaning up that area around the intersection. Lastly, Mr. Sirrico suggested that Town Meeting Article 8 should be broken out by department. He said in the past the equipment was listed in detail, but it wasn’t this past meeting.

Robert Spencer came up next saying that when the Spring Town Meeting was over he asked Christine Pratt about the parking deck. He said she told him that project was a dead issue and wouldn’t happen. Mr. Spencer then heard that they got a lower bid and would be building it. He went on to say he doesn’t have an issue with the parking deck itself, but rather the fact that they spent thousands of dollars on the current parking lot only to have to rip it all up.

Bruce Oliver came up and wanted to talk about recreational marijuana within the Town of Plymouth. He read a letter that he wrote which is included in the weekly packet. He spoke about his concerns he has about neighboring towns that opted out of selling recreational marijuana will cause more people to come to Plymouth. He also said that allowing marijuana shops in our town will send the message to our youth that smoking dope is okay.

Kevin Lynch came up saying he has picked up over 86 pounds of trash since he brought the issue to the Board of Selectmen a couple of months ago. He then wanted to talk about a suggestion that he had made in the past in regards to an information center. He said people are crying out for the Board to listen to them, respond to them, and to inform them. Mr. Lynch said there needs to be dialogue and what he is proposing is to use the Shallop Room on the fourth floor as it has cameras, microphones and can seat at least 14 people. He said citizens should be allowed once a week on a rotating basis to sit with one Selectman and five Town Meeting Members and discuss local issues. He finished by requesting a formal reply from the Board of Selectmen at a future meeting.

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______7:16PM – FRIENDS OF ELLISVILLE MARSH

Eric Cody, President and Co-Founder of the Friends of Ellisville Marsh, came up to give a presentation on the state and proposed repairs to Ellisville Marsh. Mr. Cody gave some brief background history and information on Ellisville Marsh. He said it consists of 71 acres and for centuries was a center for fishing and agriculture in Plymouth. He showed some pictures that covered the layout of the Marsh as well. Mr. Cody then talked about how the inlet has become blocked and showed a graphic of how it looks now as compared to how it should look, adding that the water backing up will be detrimental to the marsh. He said this project would be funded through grants and fundraising by the Friends of Ellisville Marsh. After his presentation he told the Board that they are looking for their support with a long-term approach to keeping the inlet open. He asked that the Board sign a letter of support that will be sent to the Secretary of Energy and Environmental Affairs urging Secretary Beaton to take action in moving this project forward.

Selectman Mahoney asked about the jetty and confirmed what the height of it would be after the project. He also asked what their intent was for the inlet, to which Eric Cody said they want to straighten that inlet out but they wanted to delay as long as they could to get all of their permitting in order. He added that the inlet did not look like that until the damage from March Nor’easter. He finished by saying that next March they plan on reopening the inlet. Selectman Mahoney then asked what the timeframe was for this work, to which Mr. Cody said about two or three days.

Vice Chairman Provenzano commended him on their work and then asked him if he had a figure on what they have expended in funds over the last five years, to which Eric Cody said that the initial permitting cost $70,000 which included testing and surveys. He added that typically they spend a few thousand dollars annually for maintenance.

Chairman Tavares said the time has come, over the years we have just gotten by. He said that time is of the essence and we need to get David Gould involved along with our State Delegation. He said he would like to put together the letter within the next couple of weeks.

Eric Cody wanted to say that the Town’s Department of Environmental Affairs has been great, and particularly David Gould and Kim Tower. He said they were great sources of moral support during this project.

Selectman Mahoney suggested that David Gould along with Mr. Cody, identify the decision makers and invite them down to Plymouth for a site tour of the area.

______7:37PM – TOWN MANAGER’S REPORT

Airport Building Melissa Arrighi, Town Manager, began her report talking about the Airport Administration Building project. She said the bid opening was on April 19th and the low bidder was Rubicon Corporation at $3,900,000. She added that MassDOT is working on the grant offer which will fund that bid plus the project management along with final design and code compliance costs but that the Airport would need an additional $85,000 to $90,000 of funds. They plan on coming to Fall Town Meeting to specifically address these funds.

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Awards Melissa Arrighi wanted to recognize a few awards that Town Staff received. The first was presented to Police Chief Mike Botieri for his ground-breaking work in easing the drug crisis. He was given the 2018 Theresa Murray Public Service Award during the Annual Law Day observances last Tuesday at the Plymouth Trial Courts. The second award was presented to the Town’s DPW, Albanese D&S, and Environmental Partners for Project of the Year based on disaster or emergency construction, and a third award also given to the Town’s DPW was for Exceptional Performance in Adversity. She said both awards were for the catastrophic sewer force main failure.

1749 Courthouse Roof Melissa Arrighi, Town Manager, said that Selectman Cavacco, Bill Keohan, Wayne Walkden, Silvio Genoa, Donna Curtin and herself met to discuss options in regards to the 1749 Courthouse Roof, which is leaking and needs repairs. She went on to say that insurance would cover an asphalt roof but a wood shingle roof would keep in the historical keeping of the building. Ms. Arrighi said that a wooden roof would not be covered by insurance. She also said that is you decide to go with a wooden roof they would have to go to Fall Town Meeting to obtain funding which also means they would have to do a temporary repair at an additional cost as well.

Vice Chairman Provenzano asked how much the insurance claim was for and what the difference would be if we went with the wooden roof, to which Melissa Arrighi said she believes that we won’t be reimbursed unless we go with the asphalt roof.

Selectman Cavacco said the wooden roof would cost about $100,000 which we would have to go to Town Meeting for appropriation, but if we do that and make temporary repairs we could be in trouble if we get another big storm. She also said that Wayne Walkden strongly suggests that we go with the full asphalt repair for the safety of the building and then go to Fall Town Meeting about the wooden roof.

Selectman Mahoney said this is a unique building to Plymouth and the community and it’s a special place. He said that we need more information on what the insurance company will allow us to do with the claim before we make a decision.

Donna Curtin, Chairman of the 1749 Courthouse Committee, came up and said the committee has been concerned about this roof for a couple of years so we applied for a federal grant from the Institute of Museum and Library Services to have an architectural conservation assessment done to the building. She said they received that report and it identified the older timber roof structure that dates back to the late 17th century as the most critical architectural element of the 1749 Courthouse. So their concern with the roofing is not aesthetics, it’s the preservation of the roof framing that has three 17th century king post trusses that are still intact and almost pristine. Mr. Curtin said that if we go with the asphalt roofing then per building codes we would have to place a plywood underlayment down which would completely change the ventilation that the building has and compromise the integrity of those trusses.

The Board agreed to wait and get the pricing for the asphalt roof verses the wood shingle roof, as well as clarifying the insurance claim before making a decision.

PAGE 3 OF 8 ______7:55PM - LICENSES AND ADMINISTRATIVE NOTES

LICENSES

On a motion by Anthony Provenzano Jr and seconded by Betty Cavacco, the Board approved a One Day All Alcohol License for Amy Babineau Hardy for a Wedding Reception being held on May 12, 2018 from 1:00pm to 6:00pm at Memorial Hall. Voted 5/0

On a motion by Anthony Provenzano Jr and seconded by John Mahoney, the Board approved a One Day Wine and Malt License for Mayflower Brewing Company for an Open House being held on May 19, 2018 from 12:00pm to 7:00pm in their Outdoor Area. Voted 5/0

On a motion by Anthony Provenzano Jr and seconded by John Mahoney, the Board approved a One Day Wine and Malt License for a Charity Golf Classic being held on June 23, 2018 from 12:00pm to 8:00pm in their Outdoor Area. Voted 5/0

On a motion by Shelagh Joyce and seconded by John Mahoney, the Board approved a One Day Wine and Malt License for Spectacle Management for a Concert being held on May 10, 2018 from 4:30pm to 10:30pm at Memorial Hall. Voted 5/0

On a motion by Betty Cavacco and seconded by John Mahoney, the Board approved a Change of Manager for 99 Restaurants of Boston LLC to Zolton Phillips. Voted 5/0

On a motion by Anthony Provenzano Jr and seconded by John Mahoney, the Board approved a Fortune Teller’s License for Jaclyn Frank, 12 Samoset Street. Voted 5/0

On a motion by Betty Cavacco and seconded by John Mahoney, the Board approved the following Licenses for Plymouth Rockreation LLC:

- One Pedi-Cab License - Three Pedi-Cab Vehicle Licenses - Two Pedi-Cab Operator Licenses o Barry Leonard, 34 Shoals Avenue, Plymouth, MA o PJ Drennan, 3 Sandy Lane, Pembroke, MA

ADMINISTRATIVE NOTES

On a motion by Anthony Provenzano Jr and seconded by Shelagh Joyce, the Board approved the Open Meeting Minutes from the April 17, 2018 Selectmen’s Meeting. Voted 5/0

On a motion by Anthony Provenzano Jr and seconded by Shelagh Joyce, the Board approved the Open Meeting Minutes from the April 24, 2018 Selectmen’s Meeting. Voted 5/0

On a motion by John Mahoney and seconded by Anthony Provenzano Jr, the Board approved and executed an Acceptance of Deed for a Drainage Easement located at 747 Federal Furnace Road in Plymouth. Voted 5/0

On a motion by Anthony Provenzano Jr and seconded by Shelagh Joyce, the Board approved and executed a License Agreement with Global Montello Corporation for the grading and ongoing maintenance of a portion of town-owned property located at 20 Long Pond Road identified as Lot 2-1A on Assessor’s Map 83 which borders the licensee’s property located at 22 Long Pond Road. Voted 5/0

PAGE 4 OF 8 On a motion by Betty Cavacco and seconded by John Mahoney, the Board Accepted a Donation from Tom Petrocelli and Janet McLaughlin in the amount of $1000 to be used for the purchase of a Protective Vest for the Plymouth Police K9 Unit. Voted 5/0

On a motion by Anthony Provenzano Jr and seconded by John Mahoney, the Board approved and executed a Memorandum of Agreement between the Town of Plymouth and the Friends of Plymouth Dog Park. This Agreement was previously approved by the Selectmen in June of 2017 but had two amendments per the Stanton Foundation. Voted 5/0

On a motion by John Mahoney and seconded by Shelagh Joyce, the Board appointed the following Harbor Master positions for three year terms beginning immediately and terminating on May 8, 2021:

Shellfish Constables - David Gould, Director of Marine and Environmental Affairs - Chad Hunter, Harbor Master - Richard Furtado, Assistant Harbor Master - Robert Bechtold, Assistant Harbor Master - Michael Dawley, Assistant Harbor Master - Kerin McCall, Natural Resources - Nathan Cristofori, Natural Resources Warden - Mark Brulport, Natural Resources Warden - Michael Cahill, Natural Resources Warden

Herring Warden - David Gould, Director of Marine and Environmental Affairs - Chad Hunter, Harbor Master - Richard Furtado, Assistant Harbor Master - Robert Bechtold, Assistant Harbor Master - Michael Dawley, Assistant Harbor Master - Nathan Cristofori, Natural Resources Warden - Mark Brulport, Natural Resources Warden - Michael Cahill, Natural Resources Warden

______8:01PM - COMMITTEE LIAISON / DESIGNEE UPDATES

Selectman Mahoney wanted to give an update for the Nuclear Decommissioning Citizens Advisory Group (NDCAP). He said there were 21 members on the committee and that 17 were in attendance at the last meeting. He then went over the votes taken during the meeting which were in regards to the Letter from the State Delegation with the five key points. He finished by saying he has a prior commitment on Thursday, June 7th and cannot make that meeting, he then invited any member of the Board of Selectmen to attend as his designee. Vice Chairman Provenzano agreed to attend that meeting in Selectman Mahoney’s absence.

Bruce Oliver then commented that he was having trouble hearing the Board’s comments and asked if they could look into getting the hearing assisted equipment installed in the 1820 Courtroom like the system in the Great Hall, to which Chairman Tavares said we will absolutely look into what accommodations we can make.

PAGE 5 OF 8 ______8:04PM - OLD BUSINESS / LETTERS / NEW BUSINESS

Selectman Cavacco said that as some people know, she is the Chairperson of the White Horse Beach Parking District. She said they’ve had a few meetings which can be contentious so she is asking for the expertise of this Board to guide her through this process. She said there are three things that they want to proceed with and they are having lines painted, putting up the proper legal signage, and a commitment from the Town of Plymouth to enforce the parking rules. She said her Board feels that if we can get these three things in place by Memorial Day they will have an idea of what is left to be done.

Chairman Tavares asked if everything like the position of the lines has been decided, to which Selectman Cavacco said they will follow the Traffic Rules and Order already in place for the Town of Plymouth.

Selectman Joyce asked that once we paint the lines and put up the proper signage would we lose any parking spots, to which Selectman Cavacco said it will not reduce legal parking, however it will hopefully reduce illegal parking. Selectman Joyce also mentioned handicap spots, to which Selectman Cavacco said they were working with the Disability Commission.

Melissa Arrighi, Town Manager, asked that they clearly state in the motion where they wanted the signs to be put so she can give direction to DPW. Also she said we need to know where the illegal signs are that they would like to have taken down.

Selectman Cavacco said that first they needed to do the painting on the corners to ensure that emergency vehicles can get through without parked cars blocking passage. She then gave a list of areas where they wanted painted lines and signage as follows:

- Beach and Taylor, Beach and Pine, Beach and Sycamore, Beach and Hemlock - Asiaf and Taylor, Asiaf and Pine, Asiaf and Sycamore, Asiaf and Hemlock - Pearl and Taylor, Pearl and Pine, Pearl and Sycamore, Pearl and Hemlock - Hilltop and Taylor, Hilltop and Pine, Hilltop and Sycamore, Hilltop and Hemlock - Kevin and Taylor, Kevin and Pine, Kevin and Sycamore, Kevin and Hemlock

Vice Chairman Provenzano asked if these lines and signs would indicate the no-parking areas, to which Selectman Cavacco said yes, they would indicate no-parking in a particular distance from each of the intersections so emergency vehicles can navigate the area. She said they would also like to paint cross-hatches in front of all of the fire hydrants. Selectman Cavacco then said we should really add the intersections of Abington and Taylor, Thomas and Taylor, Williams and Taylor, and Homer and Taylor. She also said they would like to install a couple of bike racks near the portable bathrooms.

Selectman Mahoney asked if these requests were ever in the cue because we have talked about these in the past, to which Melissa Arrighi said no, they were never put into the cue. She added that there were discussions but never a decision made on what exactly they wanted for signage so there wasn’t a formal request made to the Board. Selectman Mahoney then asked if Fire Chief Bradley and DPW Director Jonathan Beder, to which Melissa Arrighi said yes they both are.

Chairman Tavares said there is a lot of work to get done so we should put this into a scheduled format. He also said he would like to see all of this completed before Memorial Day. He finished by thanking the DPW for placing the trash barrels on White Horse Beach so early this year.

PAGE 6 OF 8 Selectman Joyce said that about a month ago we had the Plymouth South High School Hockey Team in to celebrate their championship win and wanted to share other good news. She said on May 21st there will be a National Signing Day for students who agree to pursue a STEM Degree (Science, Technology, Engineering and Math). She said there are four young men that will be signing and she said they deserve to be recognized as well.

Vice Chairman Provenzano said that at last week’s meeting the Chairman talked about the traffic light at Standish and Samoset and that he has heard comments from folks as well as driving through that light regularly. He said that he’ll admit, sometimes it is backed up all the way to Speedway, but even though it is backed up he said he was able to make it through the intersection on one light cycle. He said he feels the light works reasonably well and he’s not ready to throw in the towel on it just yet.

Selectman Cavacco said there has been a lot of buzz on social media saying that many people have received their demand notice on their excise tax without ever getting their original bill, adding that a lot of people don’t appreciate the late fee. She then asked if we could post and official statement to clear up this matter that would be great, as she knows there have been several phone calls.

Selectmen Cavacco also wanted to mention that a few weeks ago David Gould was at one of the Selectmen’s Meetings and we talked about the pile of boulders in the Bert’s parking lot. Mr. Gould stated that the pile would be removed in a few days and they are still there.

Selectman Cavacco also asked for a status update on town vehicles that needed to be lettered, as well as addressing the tinted windows. She said a resident has been in contact with her and sent her some documentation that the tinted windows that we have in some of the town vehicles is illegal, saying you can only have tinted windows if you are law enforcement or have a doctor’s note from a physician.

Selectman Cavacco then talked about the Harbor Committee and asked if they had been invited to one of our future meetings, to which Vice Chairman Provenzano said he went to one of their meetings last week and said he believes they would like to come to one of the Board’s June meetings.

Selectman Mahoney said that Election Day is a week from Saturday and suggested putting signs up at 11 Lincoln Street directing people to the New Town Hall as well as utilizing Twitter and Facebook to get the word out to minimize voters showing up at the old address.

Selectman Mahoney also said that during Public Comment someone brought up transparency. He said next week we’ll be setting water, sewer, and solid waste rates and wanted to make sure that we let the public know by again tweeting and posting on Facebook. He also said that in regards to the sewer situation, he hopes that Lynne Barrett, Finance Director, doesn’t pull any punches and explains clearly how we are going to approach that debt, to which Melissa Arrighi said they have been meeting regularly and will have a comprehensive presentation for next Tuesday’s meeting.

Selectman Cavacco said that she would like the Board to look into the safety of everyone in this building. She said she has talked with the Town Manager about the possibility of having metal detectors placed at the entrance of Town Hall.

Selectman Cavacco also wanted to mention that the Plymouth Youth Foundation held their big fundraiser over the weekend and some of the Board members attended. She said they raised over $50,000 in just three hours. She said they announced the winner of the Jeep and she is from Plymouth. Selectman Cavacco said that this was the past fundraiser as President

PAGE 7 OF 8 of the Foundation as she will be stepping down so she can focus more on her responsibilities serving the Town of Plymouth as a Selectman.

Chairman Tavares said that this past Saturday he was able to attend dedication of the Mormon Meeting House. He said it’s an impressive building and he spoke to members of the congregation and they are committed to doing good work.

______8:35PM - ADJOURNMENT

On a motion by Anthony Provenzano Jr and seconded by Shelagh Joyce, the Board voted to adjourn the Open Session at 8:35pm and go into Executive pursuant to Massachusetts General Laws, Chapter 30A, Section 21, Paragraph 3; to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigation position of the public body and the chair so declares; and Paragraph 6; to consider the purchase, exchange, lease or value of real property, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the governmental body. Voted 5/0

 Chapter 61 – 144R Long Pond Road  Public Employee Committee - Negotiations

By Roll Call: Tavares-Yes, Provenzano-Yes, Mahoney-Yes, Joyce-Yes, Cavacco-Yes

Recorded by: Christopher Badot Administrative Assistant, Board of Selectmen

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