COMMISSIONERS:

Andy Thomas, Chair

Teddy Manos, Vice Chair

Collin Bruner, Secretary-Treasurer

Dale Aren

Eduardo Curry

Lisa King

Mattese Lecque

David Bennett, Executive Director

Commission Update ______

June 13, 2018

Commission Meeting – Monday, June 18, 2018 - CCPRC Headquarters at 5:30 pm

Commission Meeting Agenda Highlights

Employee Retirement Acknowledgement: Employees with 20 or more years of service will be recognized for their contributions to the agency.

Old Business: None

New Business:

Planning and Capital Projects Update:

Kevin Bowie will give an overall update on the Planning and Capital Projects as well as the approved 5-Year Capital Improvements Plan Projects.

Action Items:

Six items will require Commission action on Monday evening (supplemental information attached).

1 Pitch your tent In the land of Hope Becoming the grommet of inspiration To which others are tethered

Often cries are raised in desperation Audible only in our frequency to understand Registering to this collective consciousness Engaging a servant hearts to take action

Challenged by the example set Moved to create a living legacy Summoning fortitude to try Pressing forward to make a difference

Though longitude and latitude may separate us We blend seamlessly and unify Intersecting in a commonality of purpose Emerging stronger for the experience

Brian J. Sullivan CPRP, MPA, CPSI Director of Parks and Recreation Village of Hawthorn Woods, IL

2 CHARLESTON COUNTY PARK AND RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, JUNE 18, 2018

AGENDA I. Call To Order And Welcome Thomas

A. Introduction of Guests and Notification to Media

II. Public Comments/Presentations Thomas

A. Public Comments B. Employee Retirement Acknowledgement

III. Approval of Minutes Thomas

A. (ACTION) Approval of May 21, 2018 Regular Commission Meeting Minutes

IV. Old Business

A. None

V. New Business

A. Planning and Capital Projects Report Bowie B. Financial Report McManus a. Audit Notification b. 2019 Budget Update c. (ACTION) Copier Services Contract Approval d. (ACTION) Janitorial Services Contract Approval C. (ACTION) Agency Policies Review and Approvals Bowie D. (ACTION) Facility Naming (Meggett County Park) Bowie E. (ACTION) Facility Naming (West County Aquatic Center) Bowie F. (ACTION) Pool Naming (In Memory of Genesis Holmes) Bowie

VI. Next Meeting A. Regular Commission Meeting, Monday, July 16, 2018, 5:30pm at CCPRC Headquarters, Charleston, SC

3 UNAPPROVED MINUTES CHARLESTON COUNTY PARK & RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, MAY 21, 2018

Commission Members Present: Mr. Andy Thomas, Mr. Collin Bruner, Mr. Eduardo Curry, and Ms. Mattese Lecque

Commission Members Absent: Mr. Teddy Manos, Ms. Dale Aren, and Ms. Lisa King

Staff Present: Mr. David Bennett, Mr. Kevin Bowie, Mr. Charlie McManus, Ms. Donna Gueldner, Ms. Gina Ellis-Strother, Ms. Jan Coulter, Ms. Julie Hensley, Ms. Patty Newshutz, Mr. Phil Macchia, Mr. Steve Hutton, Mr. Tommy Hale, Ms. Allison Foster, and Ms. Shanté Ellis

Legal Counsel Absent: Mr. Dwayne Green

Guests Present: Mr. John Mott

I. Call to Order and Welcome

A. Introduction of Guests and Notification to Media

The Charleston County Park & Recreation Commission met on Monday, May 21, 2018 at the CCPRC Headquarters, Charleston, SC. Ms. Lecque, Meeting Designated Chair, called the meeting to order and welcomed those in attendance. Ms. Lecque informed those present that notification of the meeting had been sent to the local news media and others requesting notification and asked that the record reflects the Commissioners present.

II. Public Comments

A. Mr. Mott reviewed the benefits of the proposed Lincolnville Lakes Trail and requested CCPRC support the trail and visit: www.goo.gl/1BS7kB for more information. Ms. Lecque noted that the information would be turned over to staff for further investigation.

III. Approval of Minutes

Mr. Thomas resumed Commission Chair duties upon arrival at 4:41 pm.

B. (ACTION) Approval of minutes of April 16, 2018 Regular Commission Meeting

Motion to approve the minutes of the April 16, 2018 Regular Commission Meeting was made by Ms. Lecque, seconded by Mr. Curry, and approved by the Commission. (#077-1718)

IV. Old Business

A. None

V. New Business

A. Planning and Capital Projects Report

Mr. Bowie presented an update on the following Commission approved Capital Projects:  HQ Emergency Building Repair Update

4 Mr. Bowie informed the Commission of the emergency repairs that are continuing to be required for the Headquarters building. He reminded the Commission that the work was originally budgeted as an operations repair and maintenance project, but transitioned into a Capital Project in March. The agency has been invoiced $115, 205 to date with an estimated completion total of less than $150,000.  Ms. Hensley reported that a new property has come available near the Limehouse Boat Landing near Stono River County Park (future park site). She noted that the agency could potentially gain 40-50 parking spaces. She stated that DNR has potential grants to assist with the acquisition of the property. Mr. Curry asked what was needed to prep the land for parking. Ms. Hensley confirmed Mr. Thomas requested information on the current usage and need for the site. She asked if the Commission would like to pursue inquiry on the property. Mr. Thomas asked what would the next steps be if the Commission decided to pursue. Ms. Hensley was asked by Mr. Thomas to gather additional patron use information if staff would like the Commission to pursue the purchase.  In Progress: o Folly Beach Fishing Pier RFP closes May 28, 2018 o James Island Fishing Dock RFP closes June 28, 2018 o Stono River Phase 1 Construction RFP within 60 days o Wannamaker County Park Design and Construct Dog Park within 60 days o McLeod Stabilization o Cooper River Marina Evaluation Study o Splash Zone Attraction . Mr. Bowie and Ms. Newshutz reported that the project will not meet it’s original deadline, but the challenge that arose was not PRC’s fault. Mr. Thomas inquired as to how it will be resolved. Ms. Newshutz noted that the focus is to get the facility open for the public and the issues will be resolved on the backend of the project. Mr. Thomas asked that the Commissioners be reminded of a contractors previous work delays prior to making a bid award. o Beachwalker Gatehouse and Boardwalk Replacement . Mr. Curry asked for an update on the parking alternatives being reviewed. Mr. Bennett noted that meetings with Kiawah have been ongoing. He also noted that a parking queuing software is being researched.  Complete: o Palmetto Islands County Park Board Walk (grant funding received) o Schroder Community Center

 Postponed: o Whirlin’ Waters Attraction – Summer 2019

B. Financial Report

Mr. McManus presented and reviewed the financial reports for the month of March; there were no further questions from the Commission. Mr. Thomas inquired about the dip in attendance and if it is due to weather. Mr. Macchia confirmed.

a. (ACTION) SCDNR Grant for CRM’s Boat Pump Out System

Motion to accept the Boat Pump Out System Grant from the South Carolina Department of Natural Resources to provide 75% funding for the operation and maintenance of the Cooper River

5 Marina’s boat pump out system for the period July 1, 2018 – June 30, 2019 was made by Mr. Bruner, seconded by Mr. Curry, and approved by the Commission. (#078-1718)

b. (ACTION) 2018 Park and Recreational Development (PARD) Grant

Motion to accept a PARD grant totaling $27,251.81 to provide funding for renovating and resurfacing two existing outdoor courts at the Schroder Community Center was made by Mr. Curry, seconded by Ms. Lecque, and approved by the Commission. (#079-1718)

VIII. Next Meeting

Regular Commission Meeting, Monday, June 18, 2018, 5:30pm at CCPRC Headquarters, Charleston, SC

There being no further business, the meeting adjourned at 5:09 pm.

Respectfully submitted,

Andy Thomas, Chair Shanté Ellis, Executive Administrative Manager

6 April 2018 Checks Over $7,500

Date Check # Vendor Description Amount General Agency 4/6/2018 21419 FRS Charleston Whirlin' Waters concession equipment $ 9,124.39 4/6/2018 21453 Water Safety Products Lifeguard swim suit inventory $ 11,686.82 4/12/2018 21479 Adams Outdoor Advertising Digital Billboads-various events $ 7,725.00 4/12/2018 21571 SCE&G Agency electric $ 42,309.93 4/12/2018 21579 The Caterer Cajun Festival food cost $ 27,952.22 4/19/2018 21610 Tyler Technologies Inc. Annual mx agreement(time and attendance) $ 8,022.00 4/19/2018 21686 Schroder's Services LLC Headquater's exterior building repairs $ 22,515.00 4/19/2018 21687 Smith Turf and Irrigation Co. Stump grinder $ 15,484.00 4/26/2018 21712 Duffield Aquatics, Inc. Waterpark chlorine $ 9,325.37 4/26/2018 21739 Charleston Water System Agency water $ 8,495.32

Capital Improvement Projects 4/16/2018 12 Stantec Consulting Services Inc Stono River design $ 31,469.25 4/16/2018 13 Treat & Woodman, LLC James Island Campground bathhouse construction $ 97,863.21 4/16/2018 14 Wildwood Contractors Schroder outdoor courts construction $ 107,192.70 4/2/2018 15 Brantley Construction Services, LLC Splash Zone demolition $ 61,161.29 4/16/2018 18 Brunson Construction Co. Hollywood Pool consulting $ 23,725.00 4/16/2018 20 Seamon Whiteside & Assoc Inc Wannamker Park master plan $ 14,693.34 4/16/2018 21 Vortex USA Inc. Splash Zone water feature equipment $ 482,324.80 4/26/2018 22 Brantley Construction Services, LLC Splash Zone pool construction $ 441,000.90 4/26/2018 24 Glick/Boehn Associates Inc. Folly Beach County Park infrastructure replacement design $ 53,588.50

7 8 9 10 11

May 14, 2018

Charlie Mcmanus Chief Financial Officer Charleston County Park and Recreation Commission 861 Riverland Drive Charleston, SC 29412

Dear Charlie,

Attached is a copy of the engagement letter for the audit of the 2018 financial statements for the Charleston County Park and Recreation Commission (the “Commission”). Please note that it is important that the Executive Director and the Chairperson of the Commission review and sign the engagement letter. In addition, we have attached an additional letter of required communications with those charged with governance (“Commission Letter”) that should be provided to all members of the Commission. This Commission Letter is required by auditing standards and is to create a more direct line of communication between the external auditors and the Commissioners.

As outlined in the attached engagement letter, the audit fee for the 2018 audit will be $40,000 plus any cost associated with implementing GASB #75 on accounting and financial reporting for other postemployment benefits (retiree health insurance). We look forward to starting the interim audit work in July 2018.

If you have any questions, please do not hesitate to call Emily Sobczak at (706) 714-4366.

Sincerely,

Greene Finney, LLP Certified Public Accountants

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May 14, 2018

Charleston County Park and Recreation Commission 861 Riverland Drive Charleston, SC 29412

We are engaged to audit the financial statements of the governmental activities and each major fund, of the Charleston County Park and Recreation Commission (the “Commission”) for the year ended June 30, 2018. Professional standards require that we provide you with the following information related to our audit. Please feel free to contact us, as we would also be glad to meet with you to discuss this information.

Our Responsibility under U.S. Generally Accepted Auditing Standards and Government Auditing Standards

As stated in our engagement letter dated May 14, 2018, our responsibility, as described by professional standards, is to express opinions about whether the financial statements prepared by management with your oversight are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our audit of the financial statements does not relieve you or management of your responsibilities.

As part of our audit, we will consider the internal control of the Commission. Such considerations are solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control.

As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will also perform tests of the Commission’s compliance with certain provisions of laws, regulations, contracts, and grants. However, providing an opinion on compliance with those provisions is not an objective of our audit.

Required Supplementary Information

Generally accepted accounting principles provide for certain required supplementary information (“RSI”) to supplement the basic financial statements. Our responsibility with respect to the budgetary comparison schedule – General Fund, pension plan schedules, and other post-employment benefit plan schedules, which supplement the basic financial statements, is to apply certain limited procedures in accordance with generally accepted auditing standards. However, the RSI will not be audited and, because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance, we will not express an opinion or provide any assurance on the RSI.

Planned Scope and Timing of the Audit

An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested.

Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Material misstatements may result from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. We will generally communicate our significant findings at the conclusion of the audit. However, some matters could be communicated sooner, particularly if significant difficulties are encountered during the audit where assistance is needed to overcome the

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difficulties or if the difficulties may lead to a modified opinion. We will also communicate any internal control related matters that are required to be communicated under professional standards.

We expect to begin our interim audit work in July 2018 and our year-end audit work in September 2018. We expect to issue our report by October 31, 2018. Emily Sobczak is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it.

This information is intended solely for the use of the Commissioners and management of the Commission and is not intended to be, and should not be, used by anyone other than these specified parties.

Very truly yours,

Greene Finney, LLP Certified Public Accountants

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May 14, 2018

Charleston County Park and Recreation Commission 861 Riverland Drive Charleston, SC 29412

We are pleased to confirm our understanding of the services we are to provide the Charleston County Park and Recreation Commission (the “Commission”) for the year ended June 30, 2018. We will audit the financial statements of the governmental activities and each major fund, including the related notes to the financial statements, which collectively comprise the basic financial statements, of the Commission as of and for the year ended June 30, 2018. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (“RSI”), such as management’s discussion and analysis (“MD&A”), to supplement the Commission’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Government Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the Commission’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist principally of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited:

1. Budgetary Comparison Schedule – General Fund. 2. Pension Plan Schedules. 3. Other Post-Employment Benefit Plan Schedules.

Audit Objectives

The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements taken as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the Commission and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the Commission’s financial statements. Our reports will be addressed to the Commissioners. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or other-matter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or may withdraw from this engagement.

We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the

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report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that Commission is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements.

Audit Procedures—General

An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse.

Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.

Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We generally request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards.

Audit Procedures—Internal Controls

Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

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An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards.

Audit Procedures—Compliance

As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the Commission’s compliance with provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

Other Services

We will also assist the Commission in preparing the financial statements (including conversion entries), related notes, pension plan schedules, other post-employment benefit plan schedules, and will provide other general accounting assistance and internal audit services through agreed upon procedures (“nonaudit services”) in conformity with U.S. generally accepted accounting principles and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the nonaudit services in accordance with applicable professional standards. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.

Management Responsibilities

Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial Information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements.

Management is also responsible for making all financial records and related information available to us and for the accuracy and the completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the entity from whom we determine it necessary to obtain audit evidence.

Your responsibilities also include adjusting the financial statements to correct material misstatements and confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole.

You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the entity involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws,

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regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report.

Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information.

With regard to using the auditor’s report, you understand that you must obtain our prior written consent to reproduce or use our report in bond offering official statements or other documents. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.

You agree to assume all management responsibilities relating to the nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with nonaudit services and that you have reviewed and approved the nonaudit services (i.e. financial statements, notes, pension plan schedules, other post-employment benefit plan schedules, general accounting assistance, and internal audit services) prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them.

The Commission hereby promises that it will make every diligent effort to maintain proper books and records that accurately reflect its business activities, that it will be completely truthful with Greene Finney, LLP (“GFLLP”) and that GFLLP may rely upon both oral and written statements and responses to questions. The Commission further promises to immediately advise GFLLP if it becomes aware of any inaccuracy in its record-keeping or dishonesty in any of its business dealings, including its statements to GFLLP. The Commission acknowledges that the promises are the cornerstone of its relationship with GFLLP, are made to induce GFLLP to accept this audit engagement, and that GFLLP would not accept this audit engagement without such promises.

Engagement Administration, Fees, and Other

We will provide copies of our reports to the Commission; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection.

The audit documentation for this engagement is the property of GFLLP and constitutes confidential information. However, subject to applicable laws or regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a federal or state agency, or its designee, providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of GFLLP personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies.

The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by a federal or state agency. If we are aware that a federal awarding agency,

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pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

We expect to begin interim audit work in July 2018 and our year-end audit work in September 2018. We expect to issue our report before October 31, 2018. Emily Sobczak is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fee for these services will be $40,000 plus any cost associated with implementing GASB #75 on accounting and financial reporting for other postemployment benefits (retiree health insurance). The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you in advance and arrive at a new fee estimate before we incur the additional costs. Any services that you may require outside of those related to the audit discussed above will be billed at our hourly standard rate of Partners, $190 per hour; Managers, $140 per hour; Supervisors, $110 per hour; Senior Staff, $85 per hour; Staff, $70 per hour. Our invoices for these fees will be rendered each month as work progresses and are payable upon presentation.

Auditor’s Expectations of Management

Our fee is based upon certain expectations that we have of work that will be completed by the Commission, which is included in our interim and year-end client assistance packages.

Conclusion

Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our 2014 peer review accompanies this letter.

We appreciate the opportunity to be of service to the Charleston County Park and Recreation Commission and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.

Very truly yours,

Greene Finney, LLP Certified Public Accountants

RESPONSE:

This letter correctly sets forth the understanding of the Charleston County Park and Recreation Commission.

Signature: ______Signature: ______

Title: Executive Director Title: Commission Chairperson

Date: ______Date: ______

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MEMORANDUM

TO: David Bennett FROM: Charles McManus DATE: June 12, 2018 RE: Copier Services – Konica Minolta Business Solutions U.S.A. Inc. Contract Approval

Request approval to award copier services under the NASPO Cooperative Agreement to Konica Minolta Business Solutions U.S.A. Inc., for a five-year lease period. The overall total yearly lease cost will be $39,108.00 for a total of 31 copiers. Delivery, toner, maintenance, set-up, stewardship efficiencies, and initial training will be provided for all machines.

Recommend approval to award copier services under the NASPO Cooperative Agreement to Konica Minolta Business Solutions U.S.A. Inc., for a five-year lease period for a yearly total of $39,108.00 with the funds coming from the General Agency GL Line: 11102700 82430 0000.

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MEMORANDUM

TO: David Bennett & Kevin Bowie FROM: Shanté Ellis DATE: June 8, 2018 RE: Agency Policy Approvals

Part of the Agency’s Accreditation process includes an annual Commission review of agency policies. In addition, accreditation requires Commission approval for new or updated policies. Directors collectively reviewed & approved the recommended changes (listed on page 3 of the attached policies) for Commission review and approval. Recommend review and approval of the recommended changes outlined on page 3 of the attached Agency Policies as written.

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AGENCY POLICIES

23 AGENCY POLICY & PROCEDURES MANUAL REVIEWS Charleston County Park & Recreation Commission Approved: TBD 2018 Next Review: January 2019

REVIEWERS DUE DATE APPROVED Division Directors June 2018 June 5, 2018 Commission June 2018

24 UPDATES AND REVIEWS AGENCY POLICY & PROCEDURE MANUAL

CAPRA Standard: 1.6.1 Approved: TBD 2018 Next Review: January 2019

REVIEWER CHANGES SECTION DATE Kevin Bowie Added Agency to first paragraph “& 001 6/5/18 Procedures” to the first paragraph Gina Ellis- Added “where” to Procedure (Standard 001 6/5/18 Strother Operating)  Addresses how, when, where, or who Kevin Bowie Updated # 2 under the Process section from 001 6/5/18 Superintendent to Executive Management Kevin Bowie Updated #4 Agency Procedure or Policy to 001 6/5/18 reflect updated titles and agency hierarchy Kevin Bowie Updates section #4 Agency Procedure or 001 6/5/18 Policy after or from a-b to 1-2 Kevin Bowie Updated Donations of Property and Equipment 002 6/5/18 from Executive Staff to Executive Director or designee Kevin Bowie Removed Tips/Business Gifts Section 002 6/5/18 Charlie Removed Parklands Foundation Section 002 6/5/18 McManus Kevin Bowie Moved/Added policy for gifts, donations, and 002 6/5/18 bequests above and below $25,000 from Revenue Policy Kevin Bowie Removed non-resident differential fees for all 002 6/5/18 programs in the quarterly program guide and their related references. Steve Hutton Removed Policy 004: Canoe & Kayak 004 6/5/18 Program Trip Policy Charlie Added Policy 008: Financial Risk Management 009 6/5/18 McManus Policy Gina Ellis- Updated A1 from “Begins with” to “Includes” 011 6/5/18 Strother Kevin Bowie Updated A3 from “Section 1(b)” to “Section 011 6/5/18 A(2)”

25 Kevin Bowie & Removed “three (3) proposed names” from 011 6/5/18 Charlie section B. McManus Added “option(s) for facility names” from section B. Kevin Bowie Removed “affirmative vote of 2/3rds of the 011 6/5/18 total”. Charlie Removed “Statement” from title 012 6/5/18 McManus Added “Policy” to title Kevin Bowie Removed statement regarding expanding on a 012 6/5/18 policy in the Personnel, Policies, and Procedures Manual. Charlie Added “or digitized” to paragraph 3 013 6/5/18 McManus Charlie Added “designated divisional representative” to 013 6/5/18 McManus paragraph 4 Shanté Ellis Updated example dates 013 6/5/18 Kevin Bowie & Updated Depreciable Land Improvements, 014 6/5/18 Charlie Buildings and Building Improvements, McManus & Infrastructure to any costing more than $50,000 Kevin Bowie & Updated Machinery, Equipment & Vehicles to 014 6/5/18 Charlie any costing more than $20,000 McManus Kevin Bowie & Removed Intangible Assets 014 6/5/18 Charlie McManus Kevin Bowie & Removed “transfers” and “transferred” from the 014 6/5/18 Charlie Responsibilities paragraph McManus Kevin Bowie Removed policy for gifts, donations, and 015 6/5/18 bequests above and below $25,000 Kevin Bowie & Removed Commission Audit Committee #1a-c 016 6/5/18 Charlie McManus Kevin Bowie & Removed “(defined as annual budgets greater 016 6/5/18 Charlie than $500,000) from #4 McManus Patty Updated “Board” to “Commission” 017 6/5/18 Newshutz Kevin Bowie & Added “at a minimum” to #12 (i.e. Debt Service 018 6/5/18 Charlie fund balance) McManus Kevin Bowie & Removed #16 (i.e. inter fund annual 018 6/5/18 Charlie examination) McManus Kevin Bowie & Removed “…and Operating Funds an amount 019 6/5/18 Charlie equal to at least 20% of the following year’s McManus

26 budgeted expenditures” from Financial Reserve Policies #1.

Added “…Fund an amount equal to at least 3 to 6 months of the following year’s budgeted expenditures.” Kevin Bowie & Removed Financial Reserve Policies #3 (i.e. 019 6/5/18 Charlie reserves transfer of previous year’s McManus expenditures) Patty Updated “Board” to “Commission” 019 6/5/18 Newshutz Kevin B & Removed Policy 020: Expenditure Policy due 020 6/5/18 Charlie to it being superseded by budgetary process. McManus Patty Updated “Board” to “Commission” 020 6/5/18 Newshutz Shanté Ellis Updated Policy Numbers to reflect additions 004-024 6/5/18 and removals Kevin B & Removed “and the numerical weighting for 024 6/11/18 Charlie each factor” and “The numerical weighting McManus applied must be approved by the Executive Director or designee.” from Article 3 Method of Source Selection section #3e Kevin B & Removed Bid Security paragraph from Article 024 6/11/18 Charlie 5 – Procurement of Construction, Architect – McManus Engineer and Land Surveying Services section

27 Pending Update Approval CCPRC POLICY NO: 001 DATE: TBD

CCPRC POLICY NO: 001 Last Approved: February 25, 2013 (Policy Approved February 25, 2013 Regular Commission Meeting Motion # 051-1213)

SUBJECT: GENERAL INFORMATION/FORMAT/UPDATES AUTHORITY: COMMISSION

GENERAL INFORMATION The Agency Policy & Procedures manual is stored on the agency intranet. All staff with network access can view this information, and hard copies are located in each facility. The manual is kept up to date with new policies as they are approved by the Commission and Standard Operating Procedures as they are approved by Executive Management. The manual is reviewed annually by the Administrative Procedures Committee.

FORMAT/UPDATES This process outlines the means by which policy or procedure can be proposed for addition or change, and how the proposal proceeds through initiation, review, and implementation. The purpose of this process is to allow for appropriate review and input, and to ensure that there are no conflicts with existing policies and procedures.

DEFINITIONS Agency Policy  Addresses what and/or why  Basic principles and guidelines to direct and limit actions in pursuit of long-term goals  Requires Commission approval, or is mandated by Federal, State or Local statutes

Procedure (Standard Operating)  Addresses how, when, where, or who  Fixed, step by step sequence of activities or course of action that must be followed in the same order to perform a task  Narrower application, prone to change

PROCESS 1. Proposal to add or change a policy or procedure is discussed with Division Director by initiating staff.

2. Division Director reviews the need for proposed policy or procedure change or addition with Executive Management. Criteria for approval:  Must not conflict with existing policy or procedure  Must have a documented need  Must allow for review by appropriate parties

28 Pending Update Approval CCPRC POLICY NO: 001 DATE: TBD

SUBJECT: GENERAL INFORMATION/FORMAT/UPDATES AUTHORITY: COMMISSION PAGE 2

3. Divisional Procedure: a) Division Director approves final wording b) Reviewed by appropriate Executive staff c) Division Director implements procedure by notifying all division staff

4. Agency Procedure or Policy: 1. Executive Management reviews proposed wording for policy or procedure change or addition with Executive Director (or Executive Management Designee). 2. Executive Director (or Executive Management Designee) reviews proposed policy or procedure change or addition with all Directors at Directors meeting. 3. Directors provide concerns to Executive Director (or Executive Management Designee) by established deadline. 4. Executive Director (or Executive Management Designee), and Staff Attorney (if applicable) modify, approve or disapprove final wording. 5. Approved procedures are posted in the manual with explanation to all staff.

OR

1. Approved proposed policy changes or additions go to Commission Committee, as appropriate and then to Commission for final approval. 2. Approved policy changes are posted in the manual with explanation to all staff.

(Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

29 Pending Update Approval CCPRC POLICY NO: 002 DATE: TBD

CCPRC POLICY NO: 002 Last Approved: May 20, 2013 Policy Approved May 20, 2013, Regular Commission Meeting Motion #069-1213

SUBJECT: ACCEPTANCE OF GIFTS AND DONATIONS AUTHORITY: COMMISSION

It is the policy of the Commission, pursuant to Enabling Legislation, to accept gifts and donations in the following manner:

DONATIONS OF PLANTS AND WILDLIFE Donations of plants and/or wildlife must be in accordance with the agency’s Stewardship Policy. Removal of natural resources from the parks is prohibited.

DONATIONS OF PROPERTY/EQUIPMENT Authorized donations of property and equipment may be recorded as a charitable deduction for the donor. Division Director approval is required prior to the acceptance of any property or equipment donation. Factors involved in the consideration of a donation may include insurance, storage, inventory, environmental impact, maintenance, compatibility, condition and liability. Refer to the agency’s capitalization policy and procedures to determine how the donation needs to be recorded. Report the receipt of a donation to the Executive Director or designee for the purpose of acknowledgement. As appropriate, donors will be acknowledged with signage and recognition events.

Gifts, donations, and bequests shall be evaluated for their benefit to the Commission. Those totaling less than $25,000 will be accepted only by approval of the Executive Director and more than $25,000 will be accepted only by approval of the Commission.

(Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

30 Pending Update Approval CCPRC POLICY NO: 003 DATE: TBD

CCPRC POLICY NO: 003 Last Approval Date: August 19, 2013 (Policy Approved August 19, 2013 Regular Commission Meeting Motion # 009-1314

SUBJECT: USER FEE POLICY AUTHORITY: COMMISSION

GENERAL INFORMATION

It is the policy of the Commission to establish fees and charges for its facilities, pursuant to Enabling Legislation*, Commission Bylaws** and CCPRC Rules & Regulations***. As part of the budgeting process, fees and charges are proposed based on staff research of local and regional facilities and attractions. Staff recommendations are submitted according to Policy No. 001, and brought to the Commission for approval. When new facilities and programs are offered outside of the budget planning timeframe, fees are established following the same process. All print publications and website carry the statement, “Park fees, operating schedules, and hours are subject to change without notice.”

*Enabling Legislation (10) To fix rates and charges for the use of any facilities which might be established;

** CCPRC Bylaws ARTICLE IV SECTION 2: To acquire, by gift or purchase, lands or interest thereon, to operate parks, to acquire any equipment useful in the operation of its facilities; to prescribe rules and regulations governing the use of its facilities; and to fix rates and charges for the use of its facilities.

***CCPRC Rules & Regulations:

FEES The Commission or its authorized representatives are authorized to lease the use of equipment and Commission property and charge a fee for the use of facilities to individuals, private or public organizations. The Commission shall set the charge and fees for the use of Commission equipment, Commission property and facilities.

(Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

31 CCPRC POLICY NO: 004 DATE: October 21, 2013

SUBJECT: ACQUISITION OF PARK AND RECREATION LANDS POLICY AUTHORITY: COMMISSION

It is the policy of the Commission to acquire lands for park and recreation use, pursuant to Enabling Legislation and Commission Bylaws.

References:  Enabling Legislation: Section V: (5) To acquire, by gift or purchase, lands or interest thereon whereupon to;

 CCPRC Bylaws: Article IV Section 2: To acquire, by gift or purchase, lands or interest thereon, to operate parks, to acquire any equipment useful in the operation of its facilities; to prescribe rules and regulations governing the use of its facilities; and to fix rates and charges for the use of its facilities.

Policy: A. CCPRC shall conduct an open space analysis and develop standards for identifying parkland needs. 1. Standards shall consider, at a minimum, population and existing park facility locations. 2. The standards shall be updated periodically in conjunction with comprehensive planning efforts.

B. CCPRC shall have criteria for land acquisition. 1. The uniqueness and value of the natural and cultural resources shall be factors that are considered. 2. The property must be evaluated to determine that it is suitable for the intended use. 3. Parkland can be acquired through a combination of donation, dedication, or acquisition of fee simple property or conservation easements.

C. CCPRC shall have criteria for acceptance of gifts of real property. 1. Land proposed for donation is subject to the same standards as land considered for acquisition by other methods. 2. The site must be suitable for development, management, and the intended use.

(Policy Approved October 21, 2013 Regular Commission Meeting Motion # 030-1314)

32 CCPRC POLICY NO: 005 DATE: October 21, 2013

SUBJECT: NATURAL AND CULTURAL RESOURCE MANAGEMENT AND ENVIRONMENTAL STEWARDSHIP POLICY AUTHORITY: COMMISSION

The Charleston County Park & Recreation Commission (CCPRC) recognizes the importance of healthy, stewarded parks for providing valuable natural services and contributing to a high quality of life.

CCPRC shall protect, preserve, monitor, plan and manage the natural environment of current and future park lands including but not limited to: meadows, fields, woodlands, streams, creeks, ponds, lakes, marshes, wetlands, and plant and animal life.

CCPRC shall maintain a high standard of environmental quality and stewardship to ensure preservation of significant and sensitive natural areas to provide for current and future needs while minimizing adverse human impacts.

CCPRC recognizes that cultural resources are non-renewable and a valued legacy of our community. CCPRC shall use best management practices for the acquisition, protection, and interpretation of cultural resources including but not limited to: structures, places, objects and relics.

CCPRC shall be proactive and work to continuously improve and increase effective stewardship efforts throughout its operations and facilities.

CCPRC shall incorporate community awareness, participation, interpretation, and education to foster a culture of environmental stewardship in staff, residents, and visitors.

(Policy Approved October 21, 2013 Regular Commission Meeting Motion # 030-1314)

33 CCPRC POLICY NO: 006 DATE: October 21, 2013

SUBJECT: ENVIRONMENTAL SUSTAINABILITY POLICY AUTHORITY: COMMISSION

The Charleston County Park & Recreation Commission (CCPRC) recognizes the need for sustainability in its operations and facilities in order to continually provide high quality services to current and future visitors while maintaining fiscal responsibility.

CCPRC shall lead by example and shall promote sound, cost-effective environmental practices locally, regionally, and nationally. CCPRC shall serve as a resource and encourage local businesses to improve their sustainability and profitability. CCPRC shall serve as an example of sustainable environmental practices and shall increase environmental awareness through education of staff, residents, visitors, customers and vendors.

CCPRC shall proactively maintain high standards and shall use available best management practices to administer sustainability programs, including but not limited to: conserving water, conserving energy, preserving land and water resources, reducing emissions and lowering its carbon footprint, improving fleet vehicle and heavy equipment efficiency, purchasing environmentally-friendly products and services, minimizing waste, and minimizing chemical and pesticide use.

CCPRC shall incorporate environmentally responsible elements in design, construction, operation, retrofitting, and administrative processes where appropriate and cost effective. CCPRC shall utilize available technologies, products and programs (LEED certification, Energy Star rating, etc.) to meet sustainability goals.

(Policy Approved October 21, 2013 Regular Commission Meeting Motion # 030-1314)

34 CCPRC POLICY NO: 007 DATE: December 16, 2013

SUBJECT: DEVELOPMENT OF AREAS AND FACILITIES POLICY AUTHORITY: COMMISSION

The PROST Comprehensive Plan (see attached) was adopted by the Commission in 2013 to serve as a 10-year guide for: 1) New Park Master Plan Priorities and Recommendations 2) Existing and Future Park Facility Expansion and Improvement Priorities and Recommendations 3) Trails Master Plan Update 4) Open Space Acquisition Priorities and Recommendations 5) Budgeting and Funding Priorities and Recommendations

The plan included capital improvements recommendations for a 10-year period (see attached).

The Capital Improvement Committee will meet as necessary to objectively prioritize and evaluate new projects against previously identified projects or needs. This process helps compare costs, benefits and merits of individual projects in order to make the best use of available funding resources. Projects receiving the highest priority after Committee review and Executive Director approval will be included in the 5 Year CIP Plan and Budget for review by the Commission.

References:

 The PROST Comprehensive Plan  CIP 5-year Budget  Enabling Legislation  CCPRC Bylaws

(Policy Approved December 16, 2013 Regular Commission Meeting Motion # 039-1314)

35 Pending Commission Approval CCPRC POLICY NO: 008 DATE: TBD

SUBJECT: FINANCIAL RISK MANAGEMENT POLICY AUTHORITY: COMMISSION

GENERAL INFORMATION

The Commission is subject to certain risks that affect our ability to operate, serve our clients and protect assets. These include risks to employees and volunteers, liability to others and risk to property. The Commission will strive to protect its assets against financial consequences of accidental losses that are catastrophic in nature and preserve the Commission’s assets and service capabilities from destruction or depletion.

Management has the ultimate responsibility to control risk. Control includes making decisions regarding which risks are acceptable and how to address those that are not.

The Commission requires close coordination and cooperation from all staff for identification of potential risks and prompt notification of claims for losses sustained.

The Executive Director or designee will be responsible for developing written procedures.

RISK MANAGEMENT FUNCTIONS  Identification and analysis of risk and assessment of loss potential - Obtain information from the Commission to determine potential losses and what protections need to be put in place.  Eliminating or minimizing risks - Implement loss prevention and safety programs, other mechanisms for risk avoidance and ways in which risk can be transferred to other parties.  Implementing loss funding and risk financing mechanisms - Once the potential losses are ascertained, the Commission shall evaluate the costs which would be incurred in order to provide restoration for damages sustained and evaluate funding options to ensure the availability of funds.  Claims control and litigation management - Once damages have been sustained, the Commission is responsible for providing restoration in a cost-effective manner and managing litigation that may arise. The Commission will also control costs by obtaining restitution from legally responsible parties.

(Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

36 CCPRC POLICY NO: 009 DATE: November 18, 2013

SUBJECT: OPERATIONAL COORDINATION & COOPERATION AGREEMENT POLICY AUTHORITY: COMMISSION

It is the policy of the Commission that its lands and facilities be available for customer usage, pursuant to the Rules and Regulations document. The Executive Director or his designee shall create a process to review exceptions to established procedures. Parklands and facilities may be used by local agencies, schools and other public and private agencies through Cooperative Agreements and Memoranda of Understanding.

(Policy Approved November 18, 2013 Regular Commission Meeting Motion # 033-1314)

37 CCPRC POLICY NO: 010 DATE: November 18, 2013

SUBJECT: AGENCY-OWNED EQUIPMENT AND PROPERTY POLICY AUTHORITY: COMMISSION

It is the policy of the Commission that equipment pools are established when there exist opportunities for the agency to operate more effectively and efficiently, and procedures shall be developed to ensure proper training, use and care of the various equipment pool. Purchases must be requested through the budget process.

(Policy Approved November 18, 2013 Regular Commission Meeting Motion # 033-1314)

38 Pending Update Approval CCPRC POLICY NO: 011 DATE: TBD

CCPRC POLICY NO: 012 Last Approved: November 27, 2006 (Policy Approved November 27, 2006, Regular Commission Meeting Motion #043-0607)

SUBJECT: PRC NAMING POLICY AUTHORITY: COMMISSION

A. All PRC facilities shall be identified by an official name that: 1. Includes a geographical locator; 2. After the geographical locator, includes a name that clearly identifies the type of facility, use, purpose, locality, and/or traditional name of the land where the facility is located. 3. In rare and extraordinary instances, Section A(2) may be suspended to name a facility in honor of a distinguished deceased individual who valuably and/or meritoriously contributed to the acquisition, development and/or improvement of the facility proposed to be named in his or her honor.

B. Prior to the opening of any new PRC facility, PRC staff is directed to present to the Commission option(s) for facility names that are compliant with this policy. The Commission may choose among the proposed names or adopt another compliant name. Any act to name or rename a facility must be approved by the Commission.

C. Facility component parts shall be exempt from this policy, except as follows: 1. Facility component parts shall be identified by a name that clearly identifies the type of component part, use, purpose, locality, and/or traditional name of the land where the component part is located. 2. At its discretion, the Commission may act to name or re-name any facility component part, subject to the affirmative vote of 2/3rds of the total Commission.

(Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

39 Pending Update Approval CCPRC POLICY NO: 012 DATE: TBD

CCPRC POLICY NO: 013 DATE: December 16, 2013 (Policy Approved December 16, 2013 Regular Commission Meeting Motion # 039-1314)

SUBJECT: RISK MANAGEMENT POLICY AUTHORITY: COMMISSION

The Charleston County Park and Recreation (CCPRC) is firmly committed to providing all of its employees with a safe and healthy work environment and to ensure that no one is exposed to unnecessary hazards which could cause injury or death.

In addition to employee safety, the commission recognizes that we are here to serve the public and in doing so will provide our customers, visitors and everyone who uses our facilities with a safe and hazard free environment.

Accidents and injuries to employees and patrons can have an adverse financial impact on CCPRC. Having an effective Risk Management Policy can reduce those impacts and minimize loss in reduction of worker compensation claims, insurance rates, and exposure to litigation. The intent of this policy will be maintained by the implementation of an effective Safety Program to eliminate or reduce the causes of injuries and losses. The Safety Program will address six basic points: 1. Employee Education and Training – to develop competent and safety conscious employees. 2. Self Inspection – to identify and eliminate hazards. 3. Accident Investigation – to learn what causes accidents and how to prevent them in the future. 4. Recordkeeping – to preserve accident data for use in accident investigation efforts. 5. Risk Identification and Control – to identify and eliminate/reduce hazards through effective control measures. 6. Counseling and Disciplinary Action – to correct poor practices and unsafe work habits.

Aside from the obvious physical and health damage, accidents can adversely affect employee productivity, increase maintenance expenses, raise insurance premiums and create customer dissatisfaction. Employees at every level are individually and collectively responsible for safety.

(Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

40 Pending Update Approval CCPRC POLICY NO: 013 DATE: TBD

CCPRC POLICY NO: 014 DATE: April 28, 2008 (Policy Approved April 28, 2008, Regular Commission Meeting Motion #105-0708)

SUBJECT: RECORDS MANAGEMENT POLICY AUTHORITY: COMMISSION

GENERAL INFORMATION

As a public body supported in part by public funds, and in adherence to SC law, CCPRC has uniform guidelines for retention and disposal of records, to promote cost effective management of records and give the agency legal authorization to dispose regularly of obsolete records and to reduce the amount of paper that is kept in storage.

A record is any recorded information that supports the activity of the business or organization that created it. All records have a life cycle: they are created, stored, and disposed or archived. Records must be available for retrieval, reproduction, authentication, and must be reliable. If not managed effectively, they can cost the agency time and money as well as open the door to risk of litigation or exposure.

Official copies are the copy of record and should be printed or digitized and filed appropriately. Convenience copies are duplicates and can be disposed of at any time. Transitory and personal messages that do not support government business as well as convenience or duplicate copies of email records should be deleted from personal files and mailboxes when no longer needed.

The File Retention Schedule for the Agency is posted in Iris/Agency Info. All records must be destroyed per the schedules by the Agency De-Clutter Day following the destruction date. When records are destroyed, a Records Destroyed Form must be completed and forwarded to the designated divisional representative. (in accordance with provisions of Title 30, Code of Laws of South Carolina, 1976, Sections 30-1-10 through 30-1-140, as amended.)

The Records Retention Committee meets quarterly to disseminate information relating to the Agency’s Record Retention Policy, according to the SC Public Records Act, performs audits of each division’s records, recommends additional records for retention and logs records destroyed.

The Records Disaster/Recovery Plan is located in the Executive Hurricane Plan.

PROCEDURES

RECORD RETENTION COMMITTEE – This committee meets quarterly to disseminate information relating to the Agency’s Record Retention Policy, according to the SC Public Records Act, performs audits of each division’s records, recommends additional records for retention and logs records destroyed.

41 Pending Update Approval CCPRC POLICY NO: 013 DATE: TBD

SUBJECT: RECORDS MANAGEMENT AUTHORITY: COMMISSION PAGE 2

DESTRUCTION PROCEDURES

FISCAL YEAR RECORDS: The date of destruction would be 3 years after the end of the fiscal year in which the record was created.

Since CCPRC’s fiscal year ends June 30, and this is the busiest time of the year, we have allowed ourselves until the following “Agency De-Clutter Days” (early February) for record destruction.

Example:

Record Group Number 3033 ALL DEPARTMENTS 14771 BIDS Retention: 3 years, then destroy

If the bid was submitted in July 2017 it’s retention would begin June 30, 2018. Three years retention would end June 30, 2021. Agency destruction would be no later than Agency De-Clutter Days 2022.

CALENDAR YEAR RECORDS: The date of destruction would be 3 years after the end of the calendar year in which the record was created.

Example:

Record Group Number 3033 HUMAN RESOURCES 14796 APPLICATION FILE (NOT HIRED) Retention: 2 years after rejection of application, then destroy

If the application was rejected in October 2017 its retention would begin December 31, 2017. Two years retention would end December 31, 2019. Agency destruction would be no later than Agency De-Clutter Days 2020.

(Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

42 Pending Update Approval CCPRC POLICY NO: 014 DATE: TBD

CCPRC POLICY NO: 015 DATE: October 21, 2013 (Policy Approved October 21, 2013, Regular Commission Meeting Motion #030-1314)

SUBJECT: CAPITALIZATION POLICY AUTHORITY: COMMISSION

GENERAL INFORMATION

Capital assets are major assets that benefit more than a single fiscal period. Typical examples are land, improvements to land, easements, buildings, vehicles, machinery, equipment, computer software, and infrastructure. Capital assets are reported at their actual or estimated historical cost.

The capitalization threshold for various asset categories will be as stated in the following table:

Asset Category Items to be Capitalized Land All, regardless of cost Non-Depreciable Land Improvements All, regardless of cost Depreciable Land Improvements Any costing more than $50,000 Buildings and Building Improvements Any costing more than $50,000 Machinery, Equipment & Vehicles Any costing more than $20,000 Infrastructure Any costing more than $50,000

RESPONSIBILITIES

The Asset Management Department will:

 Maintain a listing of all capital assets owned by the Commission.  Conduct random inventory checks on capital assets.  Track all capital purchases and disposals.  Verify all capital asset related activities are recognized in the Commission financial statements.

Note: The IT Department will maintain a physical inventory of all hardware and software using the designated asset management software.

All Commission employees are responsible for informing the Asset Management Department when a capital asset is acquired or disposed using the designated procedure.

(Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

43 Pending Update Approval CCPRC POLICY NO: 015 DATE: TBD

CCPRC POLICY NO: 016 DATE: April 27, 2009 (Policy Approved April 27, 2009, Regular Commission Meeting Motion #097-0809)

SUBJECT: REVENUE POLICY AUTHORITY: COMMISSION

GENERAL INFORMATION

The Commission creates value for the public by providing park and recreation services to their constituents. A stable revenue stream is essential for two reasons: 1) Sufficient and stable revenues are needed to consistently produce the programs and services that constituents prefer. 2) The value created is not just a function of the services the constituents receive, it is also what and how they pay for those services. Revenue streams that are fair and consistent will be more acceptable to the public than those which are not.

The Executive Director or designee will be responsible for developing written procedures.

REVENUE POLICIES

1. The Commission will strive to maintain a diversified and stable revenue system to aid in sheltering it from the impact of short-term fluctuations in any one revenue source. Revenues will be evaluated to determine short-term and long-term stability. 2. Revenue estimates will be based on reasonable expectation and be as realistic as possible. 3. An aggressive policy of collecting revenues owed to the Commission will be followed. 4. The Commission should pursue relevant grant opportunities. All potential grants will be carefully evaluated for: a. Consistency with the Commission’s mission; b. Matching requirements, to include both dollar and level of effort matches; and c. The impact on services due to termination or reductions in grant funding. 5. The Commission will not solicit donations of any kind from current or prospective vendors except for activities that are approved by the Executive Director. Sponsorship of Commission programs/events, leased displays at events, charitable contributions to the Parklands Foundation funds and professional reciprocal agreements (trades) are excluded. The Commission may choose to limit participation within business sectors based on the best interest of the Commission. 6. Restricted revenue (grants, gifts, bonds) shall only be used for the purpose intended and avoided if the Commission would be adversely impacted. 7. Proceeds from the sale of Commission assets that are no longer of use to the Commission shall accrue to a revenue account based upon Generally Accepted Accounting Principles.

(Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

44 Pending Update Approval CCPRC POLICY NO: 016 DATE: TBD

CCPRC POLICY NO: 017 DATE: April 27, 2009 (Policy Approved April 27, 2009, Regular Commission Meeting Motion #097-0809)

SUBJECT: ACCOUNTING AND FINANCIAL REPORTING POLICY AUTHORITY: COMMISSION

GENERAL INFORMATION

A written accounting and financial reporting policy is important for two reasons:  To make sure the Commission has access to the information it needs in order to make timely and accurate decisions; and  To let the Finance staff know what information is expected of them and when it is expected to be delivered.

Accounting and financial reporting is not an internal finance function alone. Any accounting and reporting policy should address the annual audit, internal audit function and management reports to aid in decision making.

The Executive Director or designee will be responsible for developing written procedures.

ACCOUNTING AND FINANCIAL REPORTING POLICIES

1. The Commission’s accounting system shall be maintained in such a way so to conform to Generally Accepted Accounting Principles established by the Governmental Accounting Standards Board with the objective of obtaining an unqualified opinion from the Commission’s independent auditor. 2. An annual audit will be performed by an independent certified public accounting firm and followed by a management letter and official annual financial report. 3. Budget to actual reports will be prepared and provided to the Board for regularly scheduled Commission meetings for major funds. 4. The Commission will perform and disclose financial reviews to any federal, state or local government as required. (Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

45 Pending Update Approval CCPRC POLICY NO: 017 DATE: TBD

CCPRC POLICY NO: 018 DATE: April 27, 2009 (Policy Approved April 27, 2009, Regular Commission Meeting Motion #097-0809)

SUBJECT: CAPITAL BUDGET AND PLANNING POLICY AUTHORITY: COMMISSION

GENERAL INFORMATION

To fulfill its mission, the Charleston County Park & Recreation Commission makes ongoing strategic capital investments throughout the park system using an appropriate mix of funding sources including bond proceeds and fund balance.

The Capital Budget and Planning Policy will include all capital-related activities for all the Commission’s locations. Capital assets are an integral component of the park system and should be developed and preserved accordingly.

The Executive Director or designee will be responsible for developing written procedures.

SCOPE

A five-year Capital Improvement Plan (CIP) will be developed and updated annually. Capital expenditures and projects are those that meet or exceed the Commission’s capitalization threshold.

Projects will be developed and worked on by senior management and the CIP Committee with final approval given by the Commission. Capital projects information must be properly documented and up-to-date. Any significant changes in scope must be approved by the Executive Director or designee.

FUNDING

When current funding resources are available, consideration will be given first to those capital assets with the shortest useful life and/or to those capital assets whose nature makes them comparatively more difficult to finance with bonds or lease financing.

As capital projects, by their nature, often have significant implications on the operating budget, these costs will be considered when making the investment decision. After initial project activities have been completed, the Executive Director or designee will review the project and determine if it is in the best interest of the Commission to move forward with funding the project pending Commission approval if required by the Procurement Policy. Additionally, the impact of a capital project on others should be considered and costs shared where appropriate.

46 Pending Update Approval CCPRC POLICY NO: 017 DATE: TBD

SUBJECT: CAPITAL BUDGET AND PLANNING POLICY AUTHORITY: COMMISSION PAGE 2

BUDGET

Project lists will be generated by each division, reviewed, prioritized and sent to the CIP Committee during the budget season. The CIP Committee will review all divisional lists and compile a master list that will be used to budget accordingly.

Capital expenditures must not exceed resources available for capital spending. Funding resources include special revenue (grants), bonds or lease financing, fund balance or any mixture of the aforementioned.

The first year of the Commission-approved five-year CIP will become the annual capital budget for that fiscal year.

PROJECTS

Every capital project will have a manager who will: a) Prepare a project proposal; b) Ensure that required phases are completed on schedule; c) Authorize expenditures; d) Ensure all regulations and laws are observed; and e) Periodically report project status.

CAPITAL ASSETS

Asset maintenance must compete for funds with a variety of other potential projects; however, deferring maintenance or asset replacement has the potential for reducing the Commission’s ability to provide services and/or threatening public health, safety and overall quality of life. Therefore, the Commission will: a) Complete an inventory that addresses the physical condition of its assets; b) Compare asset conditions to identify where maintenance/rehabilitation is most needed in order to budget more precisely; c) Evaluate infrastructure in order to make investment decisions; d) Ensure adequate resources are allocated to preserve the Commission’s existing assets before targeting resources for expansion purposes that also have operating and maintenance obligations; and e) Monitor and communicate progress.

(Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

47 Pending Update Approval CCPRC POLICY NO: 018 DATE: TBD

CCPRC POLICY NO: 019 DATE: April 27, 2009 (Policy Approved April 27, 2009, Regular Commission Meeting Motion #097-0809)

SUBJECT: DEBT MANAGEMENT POLICY AUTHORITY: COMMISSION

GENERAL INFORMATION

The Commission may issue debt to pay for capital projects and other capital assets.

The Executive Director or designee will be responsible for developing written procedures.

DEBT MANAGEMENT POLICIES

1. The Commission should only use long-term debt for capital projects and equipment when: a. Current revenues are not sufficient to use pay-as-you-go funding; or b. The useful life of the project or equipment equals or exceeds the term of financing. 2. When interest rates and corresponding borrowing costs are high, projects funded with bond proceeds should be examined closely to determine if their inclusion is warranted. 3. The Charleston County Park and Recreation Commission shall not issue debt obligations or use debt proceeds to finance operating expenses. 4. Article 10, Section 14 of the South Carolina Constitution allows the Commission to borrow an amount equal to 8 % of the fair market value of assessed property. 5. A long-term debt management plan shall be developed annually that shall: a. Contain all outstanding debt from all funds; b. Provide for the issuance of new debt at reasonable intervals; and c. Show the impact on the ad valorem tax rate. The plan will strive to avoid erratic fluctuations in the ad valorem tax rate. 6. When financially feasible, General Obligation Bonds and other debt securities should mature in 15 years or less. However, large obligations may, at the Commission’s discretion, be financed over a longer term. 7. All debt obligations shall be in compliance with all applicable laws. 8. The Commission shall work closely with our financial advisors to determine: a. Whether alternative financing sources may be preferable to the issuance of bonds; b. Which early redemption features, if any, are most advantageous to the Commission; and c. Whether competitive or negotiated sales of bonds are in the best interest of the Commission.

48 Pending Update Approval CCPRC POLICY NO: 018 DATE: TBD

SUBJECT: DEBT MANAGEMENT POLICY AUTHORITY: COMMISSION PAGE 2

9. The Commission will employ competent legal counsel to assist in preparing bond documents, assisting with bond strategy and procuring bond payment trustees. 10. General obligation bonds will be amortized on a level principal to the extent practical. 11. Revenue bonds will be amortized on a level debt service basis to the extent practical considering related forecasted revenues. 12. The Commission shall maintain at a minimum, the Debt Service fund balance equal to total principal and interest payments that are due between July 1st and December 31st of the following fiscal year. 13. The Commission shall comply with general financial reporting and certification requirements embodied in bond covenants and maintain a system of records keeping and reporting to meet the arbitrage rebate requirements of the Internal Revenue Code. 14. The Commission may undertake refinancing of outstanding debt when such refinancing allows the Commission to realize significant debt service savings. 15. The Commission will strive to achieve and maintain the highest credit rating awarded by the municipal bond rating agencies. 16. Capital leases may be considered in accordance with the Capital Budget and Planning Policy. (Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

49 Pending Update Approval CCPRC POLICY NO: 019 DATE: TBD

CCPRC POLICY NO: 021 DATE: January 28, 2008 (Policy Approved January 28,2008, Regular Commission Meeting Motion #097-0809)

SUBJECT: FUND BALANCE POLICY AUTHORITY: COMMISSION

GENERAL INFORMATION

Adequate reserves are the cornerstone of financial flexibility. They are necessary for any government to help meet its fiscal responsibility. Advantages of adequate reserves include the ability to:  Weather sudden decreases in revenue due to natural disasters such as hurricanes;  Maintain good standing with bond rating agencies; and  Avoid interest expense by funding capital projects with reserves instead of debt

The Executive Director or designee will be responsible for developing written procedures.

TERMINOLOGY 1. Non-spendable fund balance- is inherently non-spendable, such as the principle of an endowment or inventories. 2. Restricted fund balance- has externally enforceable limitations on use of fund balance imposed by creditors, grantors or laws and regulations of other governments. 3. Committed fund balance- fund balance in which limitations are imposed by the Commission via board resolution. 4. Assigned fund balance- fund balance consisting of amounts that are earmarked for an intended use. These decisions may be made by the Executive Director or designee. 5. Unassigned fund balance- is the least constrained by purpose and is the remaining balance after considering all the aforementioned categories. The last three categories of committed, assigned and unassigned fund balance together make up what is called “unrestricted fund balance”. All amounts referenced in this policy apply to balances at June 30th unless otherwise noted. FINANCIAL RESERVE POLICIES

1. The Commission shall maintain an unassigned fund balance in, currently, the General Fund an amount equal to at least 3 to 6 months of the following year’s budgeted expenditures. 2. The Commission shall maintain Debt service fund balance equal to total principal and interest payments that are due between July 1st and December 31st of the following fiscal year.

50 Pending Update Approval CCPRC POLICY NO: 019 DATE: TBD

SUBJECT: FUND BALANCE POLICY AUTHORITY: COMMISSION PAGE 2

3. If any fund does not meet the minimum level, a plan of action will be adopted by the Commission to restore fund balance to the minimum level. 4. External auditors will report to the Commission regarding compliance with the Fund Balance policy shall be made no later than the December Commission meeting for the preceding fiscal year ending June 30th. (Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

51 Pending Update Approval CCPRC POLICY NO: 020 DATE: TBD

CCPRC POLICY NO: 022 DATE: April 27, 2009 (Policy Approved April 27, 2009, Regular Commission Meeting Motion #097-0809)

SUBJECT: INTERNAL CONTROL POLICY AUTHORITY: COMMISSION

PURPOSE & SCOPE

An important part of the delegated accountability for the financial management of Commission resources is the establishment and implementation of adequate internal controls. Internal control is a broadly defined process designed to provide reasonable assurance regarding the achievement of the following objectives:  Ensuring the effectiveness and efficiency of operations;  Safeguarding of assets against loss and unauthorized use or disposition;  Ensuring the validity, accuracy and reliability of accounting records and financial reports; and  Promoting adherence to prescribed management policies, procedures and regulatory requirements. This policy describes the internal control components used to achieve the objectives noted above and identifies those with responsibility for ensuring the efficacy of guidelines designed to implement this policy and related policies of the Commission.

The Executive Director or designee will be responsible for developing written procedures.

STATEMENT

RESPONSIBILITY FOR INTERNAL CONTROL

Senior staff, managers and supervisors are responsible for establishing and maintaining a system of internal controls and for promoting a positive and supportive attitude toward them at all times by:  Conducting or assigning a designee required periodic review of divisional and/or departmental operating procedures to ensure that the principles and guidelines of internal control are being followed;  Establishing controls where new types of transactions occur; and  Improving upon existing controls if control weaknesses are detected. Because not all areas have sufficient resources to provide optimal control at all times, estimates and judgments must be exercised to assess the costs, benefits and risks involved. The costs associated with internal control should not exceed the benefits derived.

52 Pending Update Approval CCPRC POLICY NO: 020 DATE: TBD

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Audit and Advisory Services (Internal and External Auditors) are responsible for reviewing the adequacy of internal controls within the Commission and reporting their findings to the appropriate level of management or the Commission.  Senior staff, managers and supervisors are required to take prompt and responsive action on all findings and recommendations made by both internal and external auditors.  The audit process is completed only after senior staff, managers and supervisors receive the result of the audit and action has been taken to (1) correct identified weaknesses, (2) produce improvements or (3) demonstrate that management action is not warranted.

INTERNAL CONTROL COMPONENTS

Internal control for the Commission consists of five interrelated components. These are derived from the way senior staff, management and supervisors run a division, department or facility and are integrated with the management process. Senior staff, management and supervisors have responsibility for ensuring and demonstrating that all five components of control are operating effectively.

Control Environment The control environment set by a Division or Department manager establishes a strong sense of ethics and integrity within the workgroup, influencing the control conscientiousness of its employees. Control environment factors include an manager’s integrity; the ethical values and competence of his/her employees; the way an administrator assigns authority and responsibility, and organizes and develops the unit’s employees. A manager can help promote a good control environment by:  Holding regular team and one-on-one meetings;  Periodically evaluating staff training needs and providing for staff development;  Clearly communicating performance expectations to staff and providing periodic constructive feedback; and  Clearly articulating positions on ethical issues relating to business so that staff receive a clear, unambiguous message to act in an ethical manner.

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Risk Assessment Every manager faces risks from external and internal sources that must be assessed. A precondition to risk assessment is the establishment of clear business objectives that are consistent and relate directly to those of the total organization. Risk assessment is the process of the identification and analysis of relevant risks to achievement of objectives and forming a basis for determining how the risks should be managed. This should be a disciplined, documented and on-going process that is communicated to staff members as well as management.

Control Activities The control activities are the implementing tools of internal control policy. They include a range of activities as diverse as approvals, authorizations, verifications, reconciliations, reviews of operating procedures, security of assets and segregation of duties. The general guidelines for control activities are outlined below.

Separation of Duties Individual duties are separated so that one person’s work routinely serves as a complementary check on another’s work. No one person has complete control over more than one "key" processing function or activity, such as authorizing, approving, certifying, disbursing, receiving or reconciling.

Authorization and Approval Proposed transactions are authorized when they are proper and consistent with Commission policies, procedures and the organization's plans. Transactions are approved by the person with delegated approval authority. Approval authority is usually conferred on the basis of some special knowledge or competency.

Custodial and Security Arrangements The responsibility for the physical security (custody) of assets is separated from the related record-keeping (accounting) for those assets. Unauthorized access to assets and accounting records is prevented.

Review and Reconciliation Commission accounting records and documents are 1) examined by employees who possess sufficient understanding of the financial system to verify that recorded transactions actually took place and were made in accordance with prescribed policy and procedures and 2) compared with core financial system reports and financial statements to verify their reasonableness, accuracy and completeness.

54 Pending Update Approval CCPRC POLICY NO: 020 DATE: TBD

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Information and Communication Pertinent information must be identified, captured and communicated in a form and timeframe that enables a manager and staff to carry out their responsibilities efficiently. Information systems produce reports containing operational, financial and compliance related information that make it possible to run and control a government or enterprise activity. Effective communication must also occur in a broader sense, flowing down, across and up the organization. All staff must understand their own role in the internal control system as well as how individual activities relate to the work of others.

Monitoring Internal control systems need to be monitored by a process that assesses the quality of the system’s performance over time. Ongoing monitoring occurs in the course of normal operations and includes regular management and supervisory activities. In addition, separate operational evaluations are conducted based upon the assessment of risks and the effectiveness of ongoing monitoring procedures. Adequate supervision of personnel and other monitoring activities are required to ensure the reliability of accounting and/or operational controls by pointing out errors, omissions, exceptions and inconsistencies in the application of procedures.

(Policy Approved Date, Regular Commission Meeting Motion # 000-0000)

55 CCPRC POLICY NO: 021 DATE: August 23, 2010

SUBJECT: INVESTMENT POLICY AUTHORITY: COMMISSION

GENERAL INFORMATION

A written investment policy is fiscally prudent, essential to maximizing investment income and ensures sufficient liquidity to pay for expenditures of the Commission. Such a policy also helps with decision making and demonstrates to rating agencies that the Commission is fiscally well managed.

The Executive Director or designee will be responsible for developing written procedures.

INVESTMENT POLICIES

1. The Executive Director or designee shall be responsible for the investment of all Commission Funds and shall develop written procedures and controls that are consistent with this policy. 2. Investments shall be made with the utmost care in order to ensure the safety of the funds invested. 3. Commissioners and staff directly involved with investment decisions shall refrain from any personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Individuals involved with such decisions shall disclose any financial institutions with which they conduct business and/or any investments that could be related to the Commission’s portfolio. 4. The Commission will comply with the South Carolina Code of Laws Section 6-5-10 regarding investment activities which includes maintaining a diverse portfolio. 5. To ensure the Commission is not penalized for early withdrawal of an investment, adequate consideration should be given to liquid investments to meet the operating obligations of the Commission as they come due. 6. The Commission shall periodically check to ensure that adequate collateralization is maintained on all deposits in excess of Federal Deposit Insurance Corporation (FDIC) limits. 7. In order to measure the best use of Commission funds, investment activity shall be reported to the Commission on a semi-annual basis. Information to be included shall include amounts transferred in and out, earnings and any fees associated with the investments.

It is encouraged that Commission funds be invested in a manner that will provide sufficient availability of funds for operating and debt service needs while balancing the investment income needs of the Commission, and the desire of the Commission to place funds with locally owned financial institutions.

56 CCPRC POLICY NO: 021 DATE: April 27, 2009

SUBJECT: INVESTMENT POLICY AUTHORITY: COMMISSION PAGE 2

a) Operating/Deposit accounts should be maintained with financial institutions having a wide variety of services and adequate locations that allows Commission staff reasonable access for making daily Commission deposits, cashing Commission checks, and processing Commission credit card receipts from customers. b) Excess deposits from facility deposit accounts shall be transferred to a main Commission operating account as needed. c) The Commission primary operating account should endeavor to maintain a balance of operating capital of at least two to three months of annual expenditures. d) Funds in excess of the two to three months of annual expenditures and not expected to be used for near term operations shall be placed with locally based financial institutions offering competitive investment rates for short term investments. e) Funds of accounts that are considered long-term in nature, or funds considered not to be needed for current operating needs within one year should be invested with the State and Local Government Investment Pool operated by the South Carolina State Treasurer. f) The Commission should limit investment with any one banking institution to not more than ½ of 1% of the total institution deposits as reported quarterly to the Federal Deposit Insurance Corporation (FDIC). g) The allocation is to be used as a goal and may be changed due to financial conditions of the marketplace and local conditions.

(Policy Approved August 23, 2010, Regular Commission Meeting Motion #011-1011)

57 CCPRC POLICY NO: 022 DATE: April 27, 2009

SUBJECT: LONG-TERM FINANCIAL PLANNING POLICY AUTHORITY: COMMISSION

GENERAL INFORMATION

Each year, during the budget cycle, staff will analyze historical data and prepare a five-year forecast that includes estimated operating costs and revenues. This forecast will help staff to meet this policy’s goal: to maintain long-term fiscal solvency by identifying significant future expenses, liabilities, problems and resources that are not included or recognized in the annual budget. This policy will also ensure:  The Commission has sufficient long-term information to guide financial decisions;  The Commission has sufficient resources to provide the core programs and services the community expects; and  Potential risks to on-going operations are identified in the long-term financial process and communicated on a regular basis. While a Long-Term Financial Plan (LTFP) can be used efficiently with an annual budget, it does not replace the annual budget process; conversely, it shapes the development of the budget and provides long-term solutions to structural problems that often persist over time. The Executive Director or designee will be responsible for developing written procedures.

FORECASTING

If the forecast produced is not positive for the coming five years, senior management and other designated staff will strive to balance the Commission’s operating position for those five years. This will require staff to identify and plan alternative strategies needed to address the forecasted issues.

LONG-TERM FINANCIAL PLANNING AND OTHER PLANNING PROCESSES

As aforementioned, the essential purpose of the Long-Term Financial Plan (LTFP) is to identify any possible gaps between the Commission’s revenue and expenditures over a five-year span and to supply the Commission with recommendations on how to close such gaps. Furthermore, the LTFP will serve as a support mechanism for other planning processes through which the LTFP recommendations are implemented.

Strategic planning and the budgeting process are most closely related to the LTFP. A strategic plan will be very effective in aligning the goals of the Commission with its actions. Furthermore, by using a strategic budgeting process, the budget, itself, will link with the strategic plan to ensure priorities are identified and funded.

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The LTFP will act in accord with these other plans to provide critical information to these planning processes at key junctures. This will ensure other planning processes will be better able to set achievable goals in light of available resources and set the Commission on a course to close any financial gaps identified by the LTFP.

IMPLEMENTATION

Action will be taken on any gap-closing strategies that may require any governing body approval and will require action along a number of fronts that may result in:  Structural realignments;  Revenue enhancements;  Decreases in expenditures; and  New project strategies.

LONG-TERM BALANCE

A multi-year financial plan exists where future issues and possible solutions are identified, if not implemented; revenue and expenditure decisions are made primarily from a long-term perspective making structural balance a clear goal of the Long-Term Financial Plan.

(Policy Approved April 27, 2009, Regular Commission Meeting Motion #097-0809)

59 CCPRC POLICY NO: 023 DATE: April 27, 2009

SUBJECT: OPERATING BUDGET POLICY AUTHORITY: COMMISSION

GENERAL INFORMATION

The objective of the Operating Budget policies is to ensure that sound fiscal management practices are followed in accordance with Generally Accepted Accounting Principles (GAAP) in operating and maintaining the park system. Exceptions to the GAAP in proprietary funds include:  Capital expenditures and the redemption of bonds and leases are recorded as expenditures and are recorded in the Capital Budget; and  Depreciation and amortization costs are not budgeted as these are not cash transactions. These policies are goals that the Commission seeks to achieve in its decision making. However, since financial conditions are variable and circumstances may change to meet operating needs, it may not be practical or financially desirable to always meet these policies. Therefore, these policies are designed to guide, not govern, financial decision-making and may not be fully achieved within any given budget period. The Operating Budget policies exclude Capital, Special Revenue and Debt Service funds. FISCAL YEAR

The fiscal year of the Commission is July 1 to June 30.

BUDGET ADOPTION

The Commission will annually adopt a balanced budget in accordance with a schedule provided by the appropriate governing body as the yearly operating budget. It is important senior management and designees are actively involved in the development of the agency’s budget as well as provide input and recommendations based upon historical financial and performance data.

BUDGETARY CONTROL

Senior management will monitor and control expenditures, revenue and program performances while promoting a positive and supportive attitude toward budgetary policies.

In the event a purchase exceeds the budgeted amount, employees may fill out a Budget Amendment Request (BAR) to move money from another account to cover the exceeding expense.

The BAR has to be approved by appropriate senior management prior to the money being moved. Change Orders will follow the Procurement Policy.

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BALANCED BUDGET

The Commission’s goal is to pay for all recurring expenditures with recurring revenues and to ensure non-recurring expenditures do not exceed non-recurring revenues. Any new program or new expenditure must be justified throughout the budgeting process.

LONG-TERM FORECASTS

The Commission will analyze historical data and prepare a five-year forecast, which will be updated annually, that includes estimated operating costs and revenues. Five-year forecasts will be used to create financial strategies to ensure long-term fiscal solvency by identifying significant future expenses, liabilities or problems.

REVENUE

The Commission will endeavor to maintain diverse revenue streams in order to lessen the impact of fluctuations in any one revenue stream. Revenues will be estimated using a conservative approach to avoid budget shortfalls throughout the fiscal year.

EXPENDITURES

The Commission seeks to maximize the value the public receives through its spending. Accordingly, staff should develop budgetary tools and methods to measure and maximize value, particularly by critically examining past and existing spending patterns to ensure they continue to provide value.

The budget will provide for adequate maintenance of park facilities and equipment and for the replacement of equipment as per replacement standards to sustain an acceptable level of services and prevent a physical deterioration of the Commission’s assets.

OPERATIONS

The Commission will pursue new program operations only when adequate funding is available and will strive to keep costs to a minimum.

61 CCPRC POLICY NO: 023 DATE: April 27, 2009

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The Commission will seek to maintain current service levels for all essential services. However, if the Commission needs to reduce expenditures, essential services will receive first priority for funding. As across the board cuts do nothing to identify problem areas, staff will identify low- priority services for reduction or elimination before reducing essential services.

The Commission will not begin new programs or services without adequate funding or without estimating future revenue and expenditures and their impact on the operating budget.

(Policy Approved April 27, 2009, Regular Commission Meeting Motion #097-0809)

62 CCPRC POLICY NO: 024 DATE: July 17. 2017

SUBJECT: PROCUREMENT POLICY AUTHORITY: COMMISSION

ARTICLE 1 - GENERAL PROVISIONS

PURPOSE AND APPLICATION

The purpose of these policies is to provide for the fair and equitable treatment of all persons involved in public purchasing by the Charleston County Park and Recreation ("Commission"), to maximize the purchasing value of public funds in procurement, and to provide safeguards for maintaining a procurement system of quality and integrity.

These policies apply to the procurement of supplies, services, and construction by the Commission after the effective date of these policies. These shall apply to every expenditure of public funds irrespective of their source. These policies repeal all previously issued policies, rules, or customs pertaining to public procurement for the Commission. These policies shall become effective at 12:01 A.M. on July 18, 2017. Upon adoption of these policies the Commission shall publicly disclose on the Commissions web site.

PUBLIC AWARENESS TO PROCUREMENT INFORMATION

Procurement information shall be a public record to the extent required by Chapter 3 of Title 30 (The Freedom of Information Act), South Carolina Code of Laws, 1976 (as amended), with the exception that commercial or financial information obtained in response to a "Request for Proposals" or "Requests for Quotations" which is privileged and confidential shall not be disclosed without the written consent of the party supplying the information.

COMPLIANCE WITH FEDERAL AND STATE REQUIREMENTS

Where procurement involves the expenditure of federal or state assistance or contract funds, the Commission and its staff shall comply with such federal or state laws, which are mandatorily applicable, and shall authorize additional procedures not presently reflected in these policies.

STANDARDS OF CONDUCT

All actions involving the procurement of supplies, services, or construction for the Commission shall comply with the provisions of Chapter 13, of Title 8, (State Ethics Act), South Carolina Code of Laws, 1976 (as amended).

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DEFINITIONS

The words defined in this section shall have the meanings set forth below whenever they appear in this Code, unless:

1. the context in which they are used clearly requires a different meaning; OR 2. a different definition is prescribed for a particular Article or provision.

1. Business means any corporation, partnership, individual, sole proprietorship, joint-stock company, joint venture, or any other private legal entity.

2. Change Order means a written order signed by the Executive Director or designee, directing the contractor to make changes which the Changes clause of the contract authorizes.

3. Construction means the process of building, altering, repairing, improving, or demolishing any public structure or building, or other public improvements of any kind to any public real property.

4. Contract means all types of agreements, regardless of what they may be called, for the procurement of supplies, services, or construction.

5. Contract Modification means any written alteration in specifications, delivery point, rate of delivery, period of performance, price, quantity, or other provisions of any contract accomplished by mutual action of the parties to the contract.

6. Contractor means any person having a contract with a governmental body.

7. Data means recorded information, regardless of form or characteristic.

8. Designee means a duly authorized representative of a person holding a superior position.

9. Person means any business, individual, union, committee, club, other organization, or group of individuals.

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10. Procurement means buying, purchasing, renting, leasing, or otherwise acquiring any supplies, services, or construction. It also includes all functions that pertain to the obtaining of any supply, service, or construction, including description of requirements, selection and solicitation of sources, preparation and award of contracts.

11. Procurement Officer means any person duly authorized to enter into contracts and make written determinations with respect hereto.

12. Services means the furnishing of labor, time, or effort by a contractor or supplier. This term shall not include employment agreements or collective bargaining agreements.

13. Small Purchases means the acquisition of budgeted low cost services or supplies on an informal basis, addressing competition at certain dollar limits. Where the estimated base cost of an individual item or service will not exceed $35,000, the procurement may be made under small purchase procedures provided, however, that procurement requirements shall not be artificially divided so as to constitute a small purchase.

14. Supplies mean all property, including but not limited to equipment, materials, insurance, and leases of real property, excluding land or a permanent interest in land.

Article 2 - Procurement Organization

AUTHORITY AND DUTIES

1. Principal Public Procurement Officer. The Commission's Executive Director may designate a staff person to serve as the principal public procurement officer for the Commission, and shall be responsible for the procurement of supplies, services, and/or construction in accordance with these policies.

2. Duties. In accordance with these policies, the Principal Public Procurement Officer shall:

a. procure or supervise the procurement of all supplies services and construction needed by the Commission;

b. establish and maintain programs for the inspection, testing, and acceptance of supplies services, and construction.

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PROCUREMENT AUTHORITY

The general authority relating to the procurement of supplies, services and construction is hereby vested in the Executive Director and may be further delegated by the Executive Director as he/she deems necessary.

COLLECTION OF DATA CONCERNING PUBLIC PROCUREMENT

The Procurement Officer shall cooperate with the Commission appointed auditor in the preparation of statistical data concerning the procurement, usage and disposition of all supplies, services, and construction.

Article 3 – Source Selection and Contract Formation

METHOD OF SOURCE SELECTION

Unless otherwise required by law, all Commission contracts or purchases utilizing public funds shall be awarded by an appropriate procurement process, pursuant to the following sections of these policies:

1. Competitive Sealed Bidding

a. Condition for Use. Except as authorized in sub-articles Negotiated Procurement: Competitive Sealed Requests for Proposals through Utilization of State Purchasing Contracts. herein, contracts of $35,000 or greater shall be awarded by competitive sealed bidding.

b. Invitation for Bids. An Invitation for Bids (IFB) shall be issued, and shall include a purchase description and pertinent contractual items and conditions applicable to the procurement.

c. Public Notices. Public notice on the IFB shall be given not less than ten (10) calendar days prior to the date set forth therein for the opening of bids. Such public notice may include public publication in a newspaper of general circulation, website, trade publications, South Carolina Business Journal. If a product or service is offered by only a limited number of sources, direct notification to these sources is acceptable.

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d. Bid Opening. Bids shall be opened publicly in the presence of one or more witnesses at the time and place designated in the IFB. The amount of each bid, and such other relevant information as may be specified by regulation, together with the name of each bidder, shall be recorded; the record and each bid shall be open to public inspection after award. The Executive Director or designee may require mandatory attendance at pre-bid conferences as a condition precedent to bidding. If attendance at the conference is mandatory, bids shall not be considered or opened from bidders who fail to attend the conference.

e. Bid Submission and Bid Evaluation. All responsive bids shall be considered for award without alteration or correction, except as authorized in these policies. No bids shall be opened or considered if a bidder fails to attend a mandatory pre-bid conference. Bids shall be evaluated based on the Commission's requirements, which may include criteria to determine acceptability such as inspection, testing, quality of workmanship, delivery, and suitability for a particular purpose. Other objective criteria than those included in the IFB may be utilized, and the Commission specifically reserves this right to use criteria, other than cost, in addition to those outlined in the IFB. The Commission reserves the right to base its awards on criteria other than cost, and may accept bids in such instances when it is deemed most advantageous to the Commission. If a bid that is not the lowest dollar cost is accepted, the reasons for acceptance must be fully documented and approved by the Executive Director or designee, using the current approval authority

f. Correction or Withdrawal of Bids: Cancellation of Awards. Withdrawal of inadvertently erroneous bids before award may be permitted if there is reasonable evidence of a clerical or mathematical error. After bid opening, no changes in bid prices, or other provisions of bids prejudicial to the interest of the Commission or fair competition, shall be permitted. Correction of bid may be permitted where there is clear and convincing evidence of both (1) a mathematical or clerical error which is apparent from the four corners of the bid and (2) clear and convincing evidence of the intended bid in the sole opinion and at the discretion of the Commission. Except as otherwise provided, all decisions to permit the correction or withdrawal of bids, or to cancel awards or contracts based on bid mistakes, shall be supported by written documentation.

The Commission has the authority to reject any or all bids or may request a rebid. Bids shall remain valid and in effect for 60 days from the date of bid opening.

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g. Award. The contract may be awarded by the Commission, within 60 days by written notice to the lowest, responsible, and responsive bidder whose bid meets the requirements outlined in the IFB, as determined by the Commission. In the event the recommended bid award exceeds available funds, as certified by the Commission Staff, the Executive Director or designee is authorized, in situations where time or economic considerations preclude re-solicitation of work of a reduced scope, to negotiate an adjustment in the bid price, including changes in the bid requirements, with the low responsive and responsible bidder, in order to bring the bid within the amount of available funds. In the event an agreement cannot be reached with the low bidder, the Executive Director or designee is authorized to negotiate with each successive low bidder in order to bring the bid within the amount of available funds. Additional criteria as defined in Bid Acceptance and Bid Evaluation, may be utilized.

2. Negotiated Procurement: Competitive Sealed Requests for Proposals

a. Conditions for Use. For contracts of purchases of $35,000 or more, the Executive Director or designee may determine that the use of competitive sealed bidding is either not practicable or not advantageous (such as procurement of professional services or when price is not deemed the most appropriate basis for award) to the Commission, a contract or purchase may be awarded by competitive sealed proposals for procurement.

b. Request for Proposals. Proposals shall be solicited through a Request for Proposals (RFP).

c. Request for Qualifications. Prior to receiving requests for proposals, the Procurement Officer may solicit requests for qualifications of firms interested in submitting proposals. The Procurement Officer may limit competition to three prospective contractors who are deemed qualified to perform work of the character required in the request for proposals; however, the Procurement Officer should insure full and open cooperation among those firms who are qualified.

d. Public Notice. Public notice of the RFP and/or requests for qualification shall be given in the same manner as provided in Competitive Sealed Bidding, Public Notice.

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e. Proposal Opening. Proposals shall be evaluated and scored by staff as to whether Commission requirements have been met. Staff may determine that only a limited number of proposals fall within the competitive range and limit further negotiations with such contractors in accordance with subsection (f) below. Proposals shall be available for public inspection after the contract award; however, proprietary or confidential information marked as such in each proposal shall not be disclosed without prior written consent of the offeror.

f. Discussion with Responsible Offerors and Revisions to Proposals. At the discretion of the evaluation staff, discussion may be conducted with qualified offerors who submit proposals and who fall within the competitive range for the purpose of clarification to assure full understanding of, and responsiveness to, the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals, and such revisions may be permitted after submissions and prior to award for the purpose of obtaining best and final offers. In conducting discussions there shall be no disclosure of any confidential information derived from proposals submitted by competing offerors or of any competitor's fee structure. Vendors shall stipulate in writing those parts of their proposals deemed to be confidential. After discussion and interviews staff may solicit best and final offers from offerors, and conduct final evaluation.

g. Award. The contract shall be awarded to the responsible offeror whose proposal is determined in writing to be most advantageous to the Commission, taking into consideration the requirements outlined in the RFP. The recommendation shall contain the basis on which the award is made. Other objective criteria than those included in the RFP may be utilized, and the Commission specifically reserves this right to use criteria in addition to those outlined.

3. Competitive Best Value Bidding or Negotiating

a. Conditions for Use. When the staff determines that the use of competitive sealed bidding or negotiating is either not practicable or not advantageous to CCPRC, a contract may be entered into by competitive best value bidding or negotiating subject to the provisions of Competitive Sealed Bidding and the ensuing regulations, unless otherwise provided for in this section.

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b. Best Value Bidding or Negotiating. The purpose of best value bidding or negotiating is to allow factors other than price to be considered in the determination of award for specific goods and/or services based on pre-determined criteria identified by staff.

c. Public Notice. Adequate public notice of the request for the solicitation shall be given in the same manner as provided in Public Notices.

d. Bid Opening or RFP/RFQ Closing. At bid opening or closing, the only information that will be released is the names of the participating bidders or offerors. Cost information will be provided after the ranking of bidders or offerors and the issuance of award.

e. Evaluation Factors. The best value bid or offer shall state the factors to be used in determination of award. Cost must be a factor in determination of award. Best value bid or offer evaluation factors may be defined to include, but are not limited to, any of the following as determined by the agency in its sole discretion and not subject to protest:

(1) Operational costs that the CCPRC would incur if the bid or offer is accepted; (2) Quality of the product or service, or its technical competency; (3) Reliability of delivery and implementation schedules; (4) Maximum facilitation of data exchange and systems integration; (5) Warranties, guarantees, and return policy; (6) Vendor financial stability;

(7) Consistency of the proposed solution with the CCPRC's planning documents and announced strategic program direction; (8) Quality and effectiveness of business solution and approach; (9) Industry and program experience; (10) Past performance; (11) Vendor expertise with engagement of similar scope and complexity; (12) Extent and quality of the proposed participation and acceptance by all user groups; (13) Proven development methodologies and tools; (14) Innovative use of current technologies and quality results; and (15) Corporate experience

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4. Small Purchases: Requests for Quotations

a. Purchase of goods or service between $5,000 - $35,000 Procurement of goods or services where the estimated base cost of an individual item or service for budgeted items less than $35,000 but more than $5,000 may be made through small purchase procurements and be supported by three written or documented quotations from qualified sources with the approval of the Executive Director or designee. Formal advertising of such procurements shall not be required; however, the Procurement Officer must receive at least three written or documented prices from three qualified sources. The Procurement Officer shall establish a list of qualified sources and afford all interested suppliers or providers of services an opportunity to compete for such work. Requests for prices from such suppliers of goods or services shall be made on a random, rotational basis so as to afford maximum competition among prospective contractors. Upon receipt of three documented or written quotations, the award may be made to the lowest offeror using the Commission's internal purchase order and/or standard short form contract for supplies, services or construction, if applicable.

b. Purchase of goods or services under $5,000. Staff may contract with vendors of services or goods on a random, rotational sole source basis judged to be in the best interest of the agency. Purchases shall be documented using the Commission's standard internal purchase order and/or short form contract.

5. Sole Source Procurement

A contract or purchase may be made for supplies and services, or construction item without competition when the Executive Director or designee determines in writing that there is only one practical source for the required supply, service, or construction item and provisions of the Authorization of Purchases are met.

6. Emergency Procurement

Notwithstanding any other provisions of these policies, the Executive Director or designee may make, or authorize others to make, an emergency procurement when there exists a threat to public health, welfare, or safety under emergency conditions, significant waste of resources, or where normal daily operations are affected; provided that such emergency procurements shall be made with such competition, and such public notice, as is practicable under the circumstances. If an emergency procurement is in the amount of $5,000 or more, the Commission shall be informed of said procurement at the next Commission meeting following such action and the Executive Director or designee shall provide a written justification of the emergency.

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7. Architect-Engineers and Land Surveying Services.

See Selection Process for Architect-Engineer and Land Surveying Services

8. Utilization of State Purchasing Contracts.

Items available through state purchasing agreements need not be acquired by the competitive bidding process as defined in the Procurement Policies. State contracts will be utilized when available and appropriate.

CANCELLATION OF INVITATION FOR BIDS (IFB), REQUESTS FOR PROPOSALS (RFP), OR REQUESTS FOR QUOTATIONS (RFQ)

An IFB, RFP, or RFQ, or other solicitation may be cancelled, or any or all bids or proposals may be rejected in whole or in part, when it is in the best interest of the Commission. The reason for cancellation shall be made part of the Commission records.

RESPONSIBILITY OF BIDDERS AND OFFERORS

Determination of Responsibility. After receipt of bids or proposals, staff shall conduct a pre-award survey to evaluate the responsibility of a prospective contractor in accordance with this section.

1. Commission Standards of Responsibility. Factors to be considered in determining whether the standards of responsibility have been met include whether a prospective contractor has:

a. the appropriate financial, material, equipment, facility, personnel resources, and expertise, or ability to obtain them;

b. a satisfactory record of performance and integrity;

c. qualified legally to contract with the Commission; and

d. supplied all necessary information in connection with the inquiry concerning responsibility.

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2. Duty of Contractor to Supply Information. The prospective contractor shall supply information requested by the Executive Director or designee concerning the responsibility of such contractor. If such contractor fails to supply the requested information, the Executive Director or designee shall base the determination of responsibility upon any available information or may find the prospective contractor non-responsible if such failure is unreasonable.

3. Demonstration of Responsibility. The prospective contractor may demonstrate the availability of necessary financing, equipment, facilities, expertise, and personnel by submitting upon request:

a. evidence that such contractor possesses such necessary items;

b. an acceptable plan to subcontract for such necessary items; or

c. a documented commitment form, or explicit arrangement with, a satisfactory source to provide the necessary items.

4. Justification for Contract Award. Before awarding a contract, the Executive Director or designee must be satisfied that the prospective contractor is responsible.

5. Written Determination of Non-responsibility. If a bidder or offeror who otherwise would have been awarded a contract is found non-responsible, a written determination of non- responsibility setting forth the basis of the finding shall be prepared by the Executive Director or designee. The final determination shall be made a part of the procurement file.

A written determination of non-responsibility of a bidder, or offeror, may be made after a diligent pre-award survey. Failure to timely or properly complete other public or private contracts or provisions Commission contracts may consider grounds for a finding of non- responsibility. The failure of a bidder, or offeror, to promptly supply information in connection with an inquiry as to responsibility may be grounds for a determination of non- responsibility.

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PRE-QUALIFICATION OF SUPPLIERS, OR CONTRACTORS

Prospective suppliers or contractors may be pre-qualified for particular types of supplies, services, and construction. If the Executive Director or designee deems it necessary all interested suppliers or contractors shall be afforded a reasonable opportunity to pre-qualify so as to maximize competition. Pre-qualification may be made on the basis of specific prior experience, prior performance with the Commission, certification and other appropriate criteria by the Commission or its staff. If pre-qualification is required for a specific procurement, bids or quotations shall not be received from suppliers or contractors who do not pre-qualify.

COST OR PRICE DATA

A prospective supplier or contractor may be required to submit cost or pricing data when the contract is expected to exceed $35,000, or prior to any change order or contract modification, including adjustments to contracts required in connection with the initial pricing of the contract.

A contractor, actual or prospective, required to submit cost or pricing data in accordance with this section, shall certify that, to the best of his knowledge and belief, the cost or pricing data submitted is accurate, complete, and current as of a mutually specified date prior to the award of the contract, or the pricing of the change order or contract modification.

Any contract awarded, change order, or contract modification, under which submission and certification of cost or pricing data are required, shall contain a provision stating that the price to the Commission, including profit or fees, shall be adjusted to exclude any significant sums by which the Commission finds that such price was increased because the contractor-furnished cost or pricing data was inaccurate, incomplete, or not current as the date agreed upon between the Commission and the contractor.

CONTRACT FORMATION

Subject to the limitations of this section, any type of contract which will promote the best interest of the Commission may be used; provided however, that the use of a cost-plus-a-percentage-of- cost contract is prohibited. Written contracts or internal purchase orders authorized by the Executive Director or designee are required. For contracts more than $5,000 and under $35,000 the Commission will normally use a standard short form contract. For contracts in excess of $35,000 the Commission may adopt standard forms for construction, architect, engineer and service contracts. With the approval of the Executive Director or designee, Division Directors may enter into routine contracts or service agreements, so long as funds are certified as available for

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1. Blanket Purchase Agreement. A contract for supplies or services may be entered into for a period of time not to exceed five (5) years unless approved by the Commission, using a blanket purchase agreement provided the term of the contract and the conditions of renewal or extension, if any, are included in the solicitation and funds are available for the first fiscal period at the time of contracting. Payment and performance obligations for succeeding fiscal periods shall be subject to the availability and appropriation of funds therefor.

a. General. A Blanket purchase Agreement is a simplified method of filling anticipated repetitive needs for small quantities of supplies or services by establishing "charge account" with qualified sources of supply. Blanket Purchase Agreements are designed to reduce administrative costs in accomplishing small purchases by eliminating the need for issuing individual purchase documents.

b. Alternate Sources. To the extent practicable, Blanket Purchase Agreements for items of the same type should be placed concurrently with one or more suppliers. All competitive sources shall be given an equal opportunity to furnish supplies or services under such agreements.

c. Terms and Conditions. Blanket Purchase Agreements shall contain the following provisions:

(1) Description of Agreement. A statement that the supplier shall furnish supplies or services, described therein in general terms, if and when requested by the Procurement Officer during a specified period and within a stipulated aggregate amount, if any. Blanket Purchase Agreements may encompass all items that the supplier is in a position to furnish.

(2) Extent of Obligation. A statement that the Commission is obligated only to the extent of authorized calls actually placed against the Blanket Purchase Agreement.

(3) Notice of Individuals Authorized to Place Calls and Dollar Limitations. A provision that a list of names of individuals authorized to place calls under

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the Blanket Purchase Agreement, and the dollar limitation per call for each individual shall be furnished the supplier.

(4) Delivery Tickets. A requirement that all shipments under the Blanket Purchase Agreement shall be accompanied by delivery tickets or sales slips which shall contain the following minimum information:

(a) name of supplier; (b) blanket purchase agreement number; (c) date of call; (d) itemized list of supplies or services furnished; (e) quantity, unit price, and extension of each item less applicable discounts; and (f) date of delivery.

(5) Invoices. An individual invoice for each delivery shall be provided.

d. Calls against Blanket Purchase Agreement. Calls against Blanket Purchase Agreements generally will be made orally, except that informal correspondence may be used when ordering outside the local trade area.

e. Receipt and Acceptance of Supplies or Services. Acceptance of supplies or services shall be indicated by signature and date on the delivery ticket or sales slip after verification and notation of any exceptions.

f. Time Limit. Blanket Purchase Agreements shall not be for any period in excess of five (5) years. All Blanket Purchase Agreements will expire on June 30 of the fiscal year in which that agreement is initiated. 2. Determination Prior to Use. Prior to the utilization of a multi-year contract, it shall be determined in writing:

a. that estimated requirements cover the period of the contract and are reasonably firm and continuing; and

b. that such a contract will serve the best interest of the Commission by encouraging effective competition or otherwise promoting economics in Commission procurement.

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3. Cancellation Due to Unavailability of Funds in Succeeding Fiscal Periods. All multi-year contracts shall contain a clause stating that when funds are not appropriated, or otherwise made available, to support continuation in a subsequent fiscal period, the contract may be cancelled by the Commission.

RIGHT TO INSPECT PLANT

The Commission may, at reasonable times, inspect the part of the plant or place of business of a contractor or any subcontractor which is related to the performance of any contract awarded or to be awarded by the Commission and the books and records of such contractors and subcontractors.

RIGHT TO AUDIT RECORDS

The Commission may, at reasonable times, audit the books and records of any person who has submitted cost or pricing data to the extent that such books and records relate to such cost or pricing data. Any person who receives a contract, change order, or contract modification shall maintain such books and records that related to such cost or pricing data for five (5) years from the date of final payment under the contract, unless a shorter period is otherwise authorized in writing.

The Commission shall be entitled to audit the books and records of a contractor or subcontractor under any contract or subcontract to the extent that such books and records relate to the performance of such contract or subcontract. Such books and records shall be maintained by the contractor or subcontractor for a period of five (5) years from the date of final payment under the prime contract and subcontract unless a shorter period is otherwise authorized in writing.

REPORTING OF ANTI-COMPETITIVE PRACTICES

When, for any reason, collusion or other anti-competitive practices are suspected among any bidder or offerors, a notice of the relevant facts shall be transmitted to the Commission's attorney for possible legal action.

PROCUREMENT RECORDS

1. Contract File. All determinations and other written records pertaining to the solicitation, award, or performance of a contract shall be maintained in a contract file by the Procurement Officer.

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2. Retention of Procurement Records. All procurement records shall be retained and disposed of in accordance with appropriate records retention guidelines and schedules. If a contract is being funded in whole or in part by assistance from a federal agency, than all procurement records pertaining to that contract shall be maintained for five (5) years from the closeout date of the assistance agreement or the final disposition of any controversy arising out of the assistance agreement.

MAXIMUM PRACTICABLE COMPETITION

All specifications developed in the procurement process shall be drafted as to promote overall economy for the purpose intended and encourage maximum free and open competition in satisfying the Commission's needs, and shall not be unduly restrictive.

Article 4 - Financial Authorization and Approval of Purchases

AUTHORIZATION OF PURCHASES

Commission staff members are authorized to procure budgeted items of supplies, services, and construction within the provisions of these policies.

1. Budgeted Expenditures. For expenditures budgeted by line item in the current fiscal year budget, unit purchases in the amount of $35,000 or greater shall be given public notice and come before the Commission for award and approval based upon an appropriate procurement process. Budgeted unit expenditures less than $35,000 need not come before the Commission for award or approval so long as the award is made to the lowest responsive and responsible bidder. For purchases of $5,000 to $35,000, at least three written or documented quotations from qualified sources shall be solicited and purchase based upon the most economical and responsible quotation received. Budgeted unit expenditures of $1.00 to $5,000 shall be purchased on a random, rotational sole source basis judged to be in the best interest of the agency.

PROGRESS PAYMENTS AND RETAINAGE

Routine progress payments, retainage, and matching funds expended as a result of Commission approved or awarded contract commitments under Authorization of Purchases shall not come before the Commission for approval.

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AUTHORITY TO NEGOTIATE AND ENTER INTO CONTRACTS, APPROVE EXPENDITURES, AND ISSUE CHANGE ORDERS

Within the limits outlined in Authorization of Purchases, the Executive Director or designee is authorized to negotiate and enter into contracts for supplies, services, and construction on behalf of the Commission. Moreover, the Executive Director or designee may sign contracts, letters of agreement, memorandum of understanding, and other instruments on behalf of the Commission.

Authority to negotiate, enter into, and administer routine contracts, service orders, receipt documents, and other instruments may be further delegated to Division Directors or their subordinates. This includes the authority to approve or issue unilateral change orders or modifications subject to the following limitations:

Approval authority for contract modifications are as follows:

Contract Amounts CCPRC Staff Approval Authority $200,000.00 or greater 12% of contract $150,000.00 to $199,999.00 14% of contract $100,000.00 to $149,999.00 16% of contract $ 50,000.00 to $ 99,999-00 18% of contract $ 1.00 to $ 49,999.00 20% of contract

The sum of all change orders to a given project shall not exceed the above limits without prior Commission approval.

Every contract modification, change order, or contract price adjustment under a construction contract with the commission in accordance with the above schedule shall be subject to prior approval by the Executive Director or designee after receiving a report as to the effect of the contract modification, change order, or contract price adjustment on the total project budget or the total contract budget.

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EXEMPTIONS

The following list includes samples of supplies and services that are exempt from the procurement procedures outlined in this policy. Additions and deletions shall be made by regulation:

1. Advertising time or space in newspapers, radio, television, professional journals or publication. 2. Original works of art for public display. 3. Published books, maps, periodicals, and technical pamphlets 4. Postage stamps and postal fees and U.S. Post Office Box rentals. 5. Professional training, including travel and lodging. 6. Conference facilities 7. Maintenance or equipment that must be provided by the original equipment manufacturer or an authorized dealer. 8. Chemicals, including pesticides and pool (water park) maintenance supplies 9. Services provided by public utilities (gas, electricity, water and sewer) subject to rate regulation by the Public Service Commission. 10. Credit card purchases for gas, oil charges only. 11. Professional dues and registration and membership fees. 12. Attorney’s and legal services. 13. License agreements for computer software, after such software has been purchased subject to the provisions of the ordinance. 14. Procurement of copyrighted educational films, filmstrips, slides and transparencies, CD ROM documents, data bases, computer maintenance and computer assisted instructional materials, interactive video programs and other related material made available by technology that can only be obtained from the company providing the information. 15. Purchase of goods, products and services from the South Carolina Department of Corrections, Division of Prison Industries. 16. Payment to the State against purchases made from the State. 17. All insurance premiums. 18. All payments to Federal and State agencies (i.e., unemployment taxes, fees, etc.) 19. Purchases for the purpose of resale.

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LEASES OF BUSINESS PERSONAL PROPERTY

a. Definition. A lease is a contract for use of the equipment or other supplies, under which Title does not pass to the Commission unless there is a purchase option, where Title may pass to the Commission at some future time. b. Conditions. A lease may be entered into provided: 1. It is in the best interest of the Commission. 2. All conditions for renewal and costs of termination are set forth in the lease, and 3. The lease shall be obtained utilizing normal procurement procedures. c. Lease with Purchase Option. A purchase option in a lease may be exercised only if the lease containing the options was awarded under competitive sealed bidding, or competitive proposals, or the lease supply or equipment is the only supply or equipment that can meet the Commission’s requirements as determined, in writing, by the requesting Division Director and approved by the Executive Director or designee. d. Option Provisions. When a contract is to contain an option for renewal, extension, or purchase, notice of such provision shall be included in the solicitation. Exercise of the option is always at the discretion of the Executive Director or designee and not subject to agreement or acceptance by the Lessee and/or Vendor.

Article 5 – Procurement of Construction, Architect – Engineer and Land Surveying Services

MANAGEMENT OF CONSTRUCTION CONTRACTING

The Executive Director or designee, upon Commission approval, shall have discretion to select the appropriate method of construction contracting management for a particular project. In determining which method to use, the Executive Director or designee shall consider the CCPRC's requirements, its resources, and the potential contractors’ capabilities. The Executive Director or designee shall have the discretion to use construction contracting administration, construction management services, design-build services, or turnkey management services.

CONTRACT PERFORMANCE AND PAYMENT BONDS

Required Amounts. When a construction contract is awarded in excess of $35,000, the following bonds or security shall be delivered to the Commission and shall become binding on the parties upon the execution of the contract.

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a. a performance bond satisfactory to the Commission, executed by a "T listed" surety company authorized to do business in this State or otherwise secured in a manner satisfactory to the Commission, in an amount equal to one hundred (100%) percent of the price specified in the contract; and

b. a payment bond satisfactory to the Commission, executed by a "T listed" surety company authorized to do business in this State or otherwise secured in a manner satisfactory to the Commission, for the protection of all persons supplying labor and materials to the contractor or its subcontractors for the performance of the work provided for in the contract. The bond shall be in an amount equal to one hundred (100 %) percent of the price specified in the contract.

1. Authority to Require Additional Bonds. Nothing in this section shall be construed to limit the authority of the Commission to require a performance bond or other security in addition to those bonds, or in circumstances other than specified in this section.

BOND FORMS AND COPIES

1. Bond Forms. The Executive Director or designee, may promulgate by procedure the form of bonds required by this section.

2. Certified Copes of Bonds. Any person may request and obtain from the Commission a certified copy of a bond upon payment of the cost of reproduction of the bond and postage, if any. A certified copy of a bond shall be prima facie evidence of the contents, execution, and delivery of the original.

CONTRACT CLAUSES AND THEIR ADMINISTRATION

All contracts for supplies, services, and construction may include provisions necessary to define the responsibilities and rights of the parties to the contract. The Executive Director or designee, may issue clauses appropriate for supply, service, or construction contracts, including but not limited to one or more of the following subjects:

1. the unilateral right of the Commission to order in writing or orally, changes in the work within the scope of the contract; 2. the unilateral right of the Commission to order in writing or orally, temporary stoppage of the work or delaying performance that does not alter the scope of the contract;

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3. variations occurring between estimated quantities of work in a contract and actual quantities; 4. defective pricing; 5. liquidated damages; 6. specified excuses for delay or non-performance; 7. termination of the contract for default; 8. termination of the contract in whole or in part for the convenience of the Commission; 9. suspension of work on a construction project ordered by the Commission; 10. site conditions differing from those indicated in the contract, or ordinarily encountered, except that differing site conditions clauses need not be included in a contract; 11. listing of the names, location, and amounts of work to be performed by subcontractors; 12. adjustments in price resulting from the use of contract clauses required in this section shall be computed in one or more of the following ways:

a. by agreement on a fixed price adjustment before commencement of the pertinent performance or as soon thereafter as practicable; b. by unit price specified in the contract or subsequently agreed upon; c. by the cost attributable to the events or situations under such clauses with adjustment of profit of fee, all as specified in the contract or subsequently agreed upon; d. in such other manner as the contracting parties may mutually agree; or e. in the absence of agreement by the parties, by unilateral determination by the Commission of the reasonable costs allocable, either directly or indirectly to the events or situations under such clauses as accounted for in accordance with generally accepted accounting principles, and with adjustments of profit or fee, as appropriate.

13. A contractor shall be required to submit cost or pricing data if any adjustment in contract price is subject to the provisions of Cost or Price Data. The entire contract amount shall be approved by the Commission. 14. The Executive Director or designee may establish standard contract clauses for use in Commission contracts.

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SELECTION PROCESS FOR ARCHITECT-ENGINEER AND LAND SURVEYING SERVICES

It is the policy of the Commission to publicly announce all anticipated architectural, engineering, and land surveying contracts greater than $35,000, excluding reimbursable expenses, and to negotiate such contracts on the basis of demonstrated competence and qualifications at fair and reasonable prices.

If a construction project that is a continuation or an additional phase of a development and in which the architect, engineer or land surveying of previous construction of that development was selected by one of the above processes, the Commission has the right to continue using the services of the same architecture, engineering or land surveying firm without going through one of the above selection processes.

A selection committee comprised of appropriate staff members, augmented by Commissioners as necessary, to be determined by the Commission, will review statements of qualifications and performance data in the selection process. This selection committee will make recommendation of the architect-engineer and land surveying services contracts to the full Commission for selection.

1. Selection Process. The Executive Director or designee shall get proposals from no less than three firms regarding the contract and shall select from among them the firms deemed most qualified to provide the required services. The selection shall be made in order of preference, based on criteria established by the Executive Director or designee.

If a construction project that is a continuation or an additional phase of a development and in which the architect, engineer or land surveying of previous construction of that development was selected by one of the above processes, the Commission has the right to continue using the services of the same architecture, engineering or land surveying firm without going through one of the above selection processes.

2. Negotiation. The Executive Director or designee shall negotiate a contract with the highest qualified firm for architect-engineer or land surveying services at a compensation which is considered to be fair and reasonable to the Commission. In making this decision the Executive Director or designee shall take into account the established value, the scope, the complexity, and the professional nature of the services to be rendered. Should the Executive Director or designee be unable to

84 negotiate a satisfactory contract with the firm considered to be most qualified, negotiations with that firm shall be formally

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terminated. The Executive Director or designee shall then undertake negotiations with the second most qualified firm. Should the Executive Director or designee be unable to negotiate a contract with any of the selected firms, the Executive Director or designee shall select additional firms in order of their competence and qualifications, and the Executive Director or designee shall continue negotiations in accordance with this section until an agreement is reached. The duties of the Executive Director or designee in regards to this section may be further delegated.

EXCEPTION FOR SMALL ARCHITECT-ENGINEER AND LAND SURVEYING SERVICES CONTRACTS

Procurement Procedures for Small Contracts. The Executive Director may approve the selection of small architect-engineer or land surveying services which are estimated not to exceed Thirty-Five Thousand Dollars ($35,000), excluding reimbursable expenses, by direct negotiation and selection, taking into account:

(a) the nature of the project, (b) their capability to produce the required services within a reasonable time, (c) past performance, and (d) eligibility to meet project budget requirements.

Maximum fees allowed are Thirty-Five Thousand Dollars ($35,000), excluding reimbursable expenses, during a twelve month period to any one firm for any one project. Large projects may not be broken down into smaller ones to circumvent the maximum fee limit.

Article 6 – Legal and Contractual Remedies

AUTHORITY TO RESOLVE PRE-AWARD CONTROVERSIES AND BID PROTESTS

Within ten (10) days of the notice of intent to award, an aggrieved prospective bidder or offeror may protest the prospective award of a contract in writing to the Executive Director or designee. Except in cases of an emergency, the Commission shall not award any contract until the Executive Director or designee resolves the protest. The protestor shall provide notice to the Executive Director or designee of the factual and legal grounds of the protest and simultaneously provide notice of the protest to all other bidders or offerors. Protests not received within ten (10) days of intent to award, shall be rejected as untimely. The Executive Director or designee is authorized to hear from all parties in the protest and shall schedule an informal administrative hearing if

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SUBJECT: PROCUREMENT POLICY AUTHORITY: COMMISSION PAGE 25 requested in the notice of protest. The hearing will be scheduled within ten (10) days of the notice. A protest to the Executive Director or designee constitutes an administrative remedy and is a condition precedent to any judicial action or litigation. Subject to Commission approval the Executive Director or designee shall issue a written decision within ten (10) days of the hearing; or if no hearing is requested, within ten (10) days of the protest. Receipt of a written decision is a condition precedent to any other judicial or administrative remedy. Within ten (10) days of receipt of the decision of the Executive Director or designee, any aggrieved party may pursue further legal or administrative remedies.

AUTHORITY TO RESOLVE POST AWARD CONTRACT CONTROVERSIES AND CLAIMS

1. Claims less than $5,000.. Any contractor who claims the Commission has breached any obligation under its contracts or this code (except in the case of bid protests) must first request a hearing before the Executive Director or designee. The Executive Director or designee may schedule a hearing and attempt to resolve such controversies. If the controversy is not satisfactorily resolved, any party may seek arbitration of any such claims in accordance with the applicable rules of the American Arbitration Association, provided however, that the aggregate amount of such claims presented to arbitration may not exceed $5,000, and the Commission does not consent to arbitration of any controversy or claims which exceed $5,000 in the aggregate.

2. Claims exceeding $5,000. Contractors must first seek a decision of the Executive Director or designee. Thereafter, such claims shall be presented to non-binding mediation in accordance with the prevailing mediation rules and of the American Arbitration Association. Thereafter, either party may pursue any legal or equitable remedies through litigation.

AUTHORITY TO DEBAR AND SUSPEND

After reasonable notice to the person involved and reasonable opportunity for that person to be heard, the Executive Director or designee, after consultation with the Commission's attorney, shall have authority to debar a person for cause from consideration for award of contracts. The same officer, after consultation with the Commission's attorney, shall have authority to suspend a person from consideration for award of contracts if there is probable cause for debarment.

1. Causes for Debarment or Suspension. The causes for debarment or suspension include the following:

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a. conviction for commission of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of such contract or subcontract;

b. conviction under State or Federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense involving moral turpitude or indicating a lack of business integrity or business honesty which currently, seriously, and/or directly affects responsibility as a Commission contractor; c. conviction under State or Federal antitrust statutes arising out of the submission of bids or proposals; d. violation of contract provisions, as set forth below, of a character which is regarded by the Executive Director or designee to justify debarment action; (1) failure to perform a significant Commission contract in accordance with the specifications or within the time limit provided in the contract; OR

(2) a recent record of failure to perform or of unsatisfactory performance in accordance with the terms of one or more contracts, provided that failure to perform or unsatisfactory performance caused by acts beyond the control of the contractor shall not be considered to be a basis for debarment. e. any other cause the Commission determines to be so serious and compelling as to affect responsibility as a contractor, including debarment by another government entity for cause; or f. violation of the ethical standards set forth in the South Carolina State Ethics Act.

2. The Executive Director upon consultation with the Commission's attorney, shall issue a written decision within thirty (30) days to debar or suspend. The decision shall:

a. state the reasons for the action taken; and

b. inform the debarred or suspended person involved of his rights to administrative review as provided in Authority to Debar and Suspend.

A copy of the decision shall be mailed, or otherwise furnished, immediately to the debarred or suspended person and any other party intervening. A decision under this section shall be final and conclusive.

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Article 7 – Intergovernmental Relations

COOPERATIVE PURCHASING AUTHORIZED

DEFINITIONS

The following words, terms and phrases shall have the meanings ascribed to them, except where the context clearly indicates a different meaning:

Cooperative Purchasing shall mean procurement conducted by, or on behalf of more than one (1) public procurement unit.

Public Procurement Unit shall mean any county, city, town, and any other subdivision of the State or public agency of any such subdivision, public authority, educational, health or other institution, and any other entity which expends public funds for procurement of supplies, services, or construction.

The Executive Director may either participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the procurement of supplies, services, or construction with one or more Public Procurement Units in accordance with an agreement entered into between the participants. Such cooperative purchasing may include, but is not limited to, joint or multi-party contracts between Public Procurement Units.

The Commission may sell to, acquire from, or cooperatively use any supplies belonging to another Public Procurement Unit.

Agreements may be made for the common use or lease of warehousing facilities, capital equipment, and other facilities with another Public Procurement Unit under the terms agreed upon between the parties and for the procurement of supplies, services, or construction items through contracts established by the Purchasing Division of the State of South Carolina as provided in Chapter 35 of Title 11 (State Consolidated Procurement Code), South Carolina Code of Laws, 1976.

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Article 8 – Small Business Enterprise Program (SBE)

DEFINITIONS AND CLARIFICATIONS

(1) A business enterprise shall be eligible for certification under the Small Business Enterprise Program, hereafter known as SBE, if it meets the following requirements:

a. Gross sales receipts do not exceed $7.5 million annually as averaged over the preceding three years. b. The owner(s) is actively involved in day-to-day management and control of the business. c. The business has been actively in service for at least the preceding twelve months. d. Business license(s), and any applicable county taxes and fees are current.

(2) Once the gross annual receipts of a business exceed $7.5 million, as averaged over the previous three years, it will no longer be eligible and will be graduated from the program.

STATEMENT OF POLICY

(1) The main focus of the SBE Program is to provide opportunities for the inclusion of certified small businesses in the procurement process and to provide management and technical assistance to these businesses to increase their readiness to compete in the procurement process. While the SBE program is a race and gender-neutral program, it is, nevertheless, expected that CCPRC will endeavor to follow the general spirit of CCPRC’s policies regarding full participation of minority and women owned business enterprise participation in CCPRC’s contracts and procurement.

(2) The Good Faith Effort (GFE) of the Policy is intended to encourage prime contractors, who are not SBE certified companies, to contact certified SBE companies concerning opportunities for subcontracts for CCPRC construction projects at or above $25,000. The GFE component requires a prime contractor to provide documentation of SBE certification and/or to make documented contracts with certified SBE contractors for sub-contracts for construction projects. Non-compliance with the GFE component or failure to document compliance may result in a bid or proposal being deemed non- responsive.

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PROGRAM ELIGIBILITY AND CERTIFICATION

CCPRC will accept into its SBE program by reciprocity any business certified or qualified for eligibility with Charleston County’s SBE program. To apply, a business will complete Charleston County’s SBE Certification Application and return it to the Procurement Department of Charleston County. The application form can be downloaded from the Internet at www.charlestoncounty.org, www.ccprc.com or the Charleston County office will fax or mail the form upon request.

At any time during the certification process, businesses are encouraged to contact the Charleston County SBE Program Manager for assistance in completing or tracking the application. The Charleston County Park and Recreation Commissions, Contract Coordinator, can also provide technical assistance in completing the application.

The certification process is complete when the business receives written notification from the Charleston County’s Procurement Department and provides a copy of this notification to CCPRC. In the event Charleston County de-certifies a business, or the business graduates from the County’s program, the CCPRC reciprocity will likewise be revoked.

IMPLEMENTATION

(1) The SBE Program applies to CCPRC’s contracting and procurement programs for construction projects at or above $25,000 through the prime contractor and/or prime and sub-contractor relationship. The provisions of the SBE program take precedence over any conflicting procedures or previously employed methods of procurement. CCPRC’s Contract Coordinator and/or designee will review all proposals or bids for construction projects for compliance with SBE program requirements.

(2) Each solicitation shall include information to all potential prime contractors of the GFE requirement and contain SBE Compliance Guideline and Forms in the bid documents.

(3) A certified SBE must perform a Commercially Useful Function (CUF). CCPRC will verify over the course of the contract term that CUFs are being performed by certified SBE sub-contractors.

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(4) The Executive Director or designee shall recommend Annual SBE Aspirational Goals to the Contract Coordinator for construction contracts valued at or above $25,000. The following SBE outreach efforts are mandatory:

a. Contractors may be a certified SBE and/or shall be required to subcontract a specified percentage of the total contract to one or more certified SBE companies. The Executive Director or designee may consult with CCPRC’s Contract Coordinator to determine the percentage goal on each contract, taking into consideration local market conditions and the input from user departments.

b. If there are no SBEs certified to perform the scopes of work required by a contract, no SBE Aspirational Goal or mandatory subcontract requirement will be established.

(1) The provisions of the CCPRC Procurement Policy, Legal and Contractual Remedies, shall apply in connection with the grievance of any item contained in this segment of the SBE Program by any Bidder, Offeror or Contractor.

Article 9 – Local Preference Option

This option allows the lowest local Bidder (defined as a Bidder whose Business is physically located and operating within the limits of Charleston County) who is within 5% or $10,000, whichever is less, of the lowest non-local Bidder, to match the bid submitted by the non-local Bidder and thereby be awarded the contract. This preference shall apply only when (a) the total dollar purchase is $10,000 or more; (b) the vendor has a valid Charleston County business license or valid business license issued by one of the municipalities within Charleston County, which was issued at least twelve (12) months prior to bid opening date; (c) the vendor has a physical business address located and operating within the limits of Charleston County and has been doing business in the County for a period of twelve (12) months or more.

(Policy Approved July 17, 2017, Regular Commission Meeting Motion #006-1718)

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MEMORANDUM

TO: David Bennett FROM: Charles McManus DATE: June 5, 2018 RE: Janitorial Services Contract Approval

A Request for Proposal was advertised and issued for Janitorial Services for Headquarters and 102 Wappoo Creek Units 3 and 6 for a base year with two (one) year options. Five firm responded.

Cleaning Sensations, LLC provided the best overall proposal which included technical and cost factors. The contractor submitted a proposal for not to exceed base year total of $18,900.00 with two optional years for a total of $56,700.00.

Recommend approval to enter into a contract with Cleaning Sensations, LLC in the amount of not to exceed $18,900.00 for base year, with option to renew for two one year options with the funds coming from the approved General Agency Operating budget.

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MEMORANDUM

TO: David Bennett FROM: Kevin Bowie DATE: June 12, 2018 RE: Facility Naming (Meggett County Park)

An official name needs to be given to the property located at 7247 Ethel Post Office Rd in Meggett. The property was purchased in 2007 and is 475 acres. Staff have diligently been working to provide public access to the property and its trails. Staff recommends naming the facility Meggett County Park.

Motion to accept staff’s recommendation to name the property located at 7247 Ethel Post Office Road as Meggett County Park.

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MEMORANDUM

TO: David Bennett FROM: Kevin Bowie DATE: June 12, 2018 RE: Facility Naming (West County Aquatic Center)

An official name needs to be given to the pool complex located in Town of the Hollywood. Staff recommends naming the facility West County Aquatic Center.

Motion to accept staff’s recommendation to name the pool complex located in the Town of Hollywood the West County Aquatic Center.

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MEMORANDUM

TO: David Bennett FROM: Kevin Bowie DATE: June 12, 2018 RE: Pool Naming (In Memory of Genesis Holmes)

Staff would like to recommend that the pool under construction in the Town of Hollywood be officially named in memory of Genesis Holmes.

Motion to accept staff’s recommendation to name the pool under construction in the Town of Hollywood in memory of Genesis Holmes.

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TOP STORY 3 festivals, newly opened water parks and more fun this weekend in Charleston By Liz Foster [email protected] May 3, 2018

Looking to make a splash this weekend in Charleston? Head to Whirlin' Waters or Splash Island for the season opening. Or, attend an art festival, boat festival or music festival. We've got the roundup of the best things to do this weekend, and a lot of it involves spending some time in the sunshine. Check 'em out, y'all.

Water parks opening weekend The pollen is still hanging around a bit (bad) and the daily temps are beginning to creep up (so far so good), but the best news since sliced bread is that Charleston area water parks are ready to kick off their weekends-only openings. Whirlin’ Waters Adventure Waterpark at Wannamaker Coun- Whirlin' Waters Adventure Waterpark at North ty Park (North Charleston) and Splash Island at Palmetto Is- Charleston's Wannamaker County Park will open for lands County Park (Mount Pleasant) open to the public for weekends only this Saturday. Saturdays and Sundays only, beginning this Saturday. Whirlin’ File/Staff postandcourier.com Waters is the largest park in the Charleston area and features the Otter Bay pool area, Big Splash Tree House, Lily Pad University Blvd., North Charleston; Splash Island at Palmetto Lagoon, Big Kahuna wave pool, Tubular Twister and the Rip Islands County Park, 444 Needlerush Parkway, Mount Pleas- Tide Run, full of slides, sprays, geysers and buckets of water. ant Splash Island boasts a body flume, activity pool, slides and PRICE: Whirlin’ Waters: $19.99 general admission; $14.99 waterfalls. Whirlin’ Waters and Splash Island also will be under 48”; $9.99 seniors; free for ages 2 years and younger; Splash Island: $6.99 general admission; $5.99 under 48”; open to keep folks cool on Memorial Day (Monday, May 28), $3.99 seniors; free for ages 2 years and younger and will open daily on June 2. MORE INFO: 843-795-4386, ccprc.com/1657/Waterparks Splash Zone at James Island County Park, with island-play structures, slides, a lazy river and leisure pool, is working on a North Charleston Arts Fest new rainforest-themed play complex. Splash Zone will not be Imagine pooling together all major genres of art and putting open until the new project is completed, expected for late them into one big weekend of entertainment, cultural May (fingers crossed). awareness and education. It's the 36th annual North Charleston Arts Fest, which runs through Sunday, May 6. WHEN: 10 a.m.-6 p.m. weekends only, beginning Saturday, May 5 Here’s a little glimpse at some of the larger offerings.

PRICE: All events have free admission WHERE: Whirlin’ Waters at Wannamaker County Park, 8888

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3 festivals — continued

WHEN: 11 a.m.-5 p.m. Saturday, May 5 and Sunday, May 6 WHERE: Charleston Area Convention Center Complex, 5001 Coliseum Drive (free parking)

Arty Block Party Touted as an Art Market & Street Dance, this event on Friday in the Olde Village will combine an art walk with vendor booths from local artists and arts-related businesses and or- ganizations, as well as music from the “smooth and soulful” Zandrina Dunning Experience, which is indeed an experience, and Swift Technique, a “fiery funk extravaganza” out of Philly. Local artist and musician Kris Manning also will lead a com- Roving entertainers will be part of the North munity art project, “The Wishing Wall,” and the kids can get Charleston Arts Fest Expo this weekend. some entertainment from Good Clean Fun and comedy jug- File/Staff postandcourier.com gler and cyclist Mark Lippard. Food and beverages will be MORE INFO: 843-740-5854, northcharlestonartsfest.com available for purchase from neighboring restaurants and bars.

Arts Fest Expo WHEN: 5-9 p.m. Friday, May 4 The Arts Fest Expo at the Charleston Area Convention Center WHERE: East Montague Ave. Complex on Saturday and Sunday will have a little bit of everything for everybody: Instrumental Music & Live Art Children’s Festival Luau Demonstrations including Brazilian jazz and original Aloha, y’all! The interactive Children’s Festival Luau at Felix art, photography and homemade crafts. Youth Entertainment Davis Community Center on Friday will include outdoor games with magicians, storytellers, children’s theater and jugglers. (think giant limbo), inflatables, hands-on art activities and Variety & Cultural Heritage with a diversity of local, regional touch tanks, Hawaiian and Polynesian dance demonstrations and national cultural and musical genres and acts. from the Pacific Islands Dance Arts of the Carolinas, Instrumental Exploration with hands-on instruction for guitar, stilt-walker Mike Weakley, balloon fun from Carolina Party piano, bass, violin and drums, as well as rhythm sticks, Artists, drumming and dance from Adande and additional chimes, a xylophone and other youth-appropriate local artists and craftspeople. instruments. Roving entertainers (a la mimes and more), original visual art exhibitions in a variety of styles, more than WHEN: 9 a.m. 1 p.m. Friday, April 4 40 artisans of all types, kids’ creative stations (origami, batik, WHERE: Felix Davis Community Center, 4800 Park Circle etc.) and the ever-popular inflatables. And yes, food and beverage vendors will be on-site.

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S.C. Aquarium holds first public sea turtle release of 2018 on Thursday Bon voyage Coral and Rhaegal! By Connelly Hardaway May 9, 2018

Tomorrow, Thurs. May 10 at 2 p.m., head to IOP County Park for the first public sea turtle release of 2018. The South Carolina Aquarium will release Coral, a Kemp's Ridley sea turtle found last summer floating near Edisto Island, and Rhaegal, a loggerhead sea turtle discovered at Little Island Park in Virginia Beach, Va. and transferred to S.C. via the Virginia Aquarium. Coral and Rhaegal bring the total of sea turtles released by the aquarium over the past decade to 251.

In partnership with the South Carolina Department of Natural Resources (SCDNR), the Aquarium's Sea Turtle Care Center works to rescue, rehabilitate, and release sea turtles that strand along the South Carolina coast (and, in Rhaegal's case, beyond). The Sea Turtle Care Center currently has 14 patients Rhaegal is released after six months of rehab. in its care.

Cool off this summer at Whirlin' Waters, Splash Island, and Splash Zone The most fun you can have in a bathing suit By Katie Lyons May 9, 2018

Have the best summer ever at one of Charleston County Park and Recreation's three area waterparks. Starting Sat. June 2 the three parks will be open daily from 10 a.m. to 6 p.m.

Whirlin' Waters is the largest waterpark in Charleston and is located in North Charleston and at Wannamaker County Park. This park is perfect for all ages with areas for toddlers, teens, and adults and feature the Tubular Twister and Rip Tide Run mat racer slide. Splash Island is tucked deep in Mt. Pleasant at new rainforest-themed family play complex to open the Palmetto Islands County Park and is geared toward early summer. toddlers to pre-teens with slides, sprays, a swirling water ride and a body flume. Splash Zone, located in James Island If you plan to visit the waterparks regularly be sure to invest County Park, features island-style play structures, slides, a in the seasonal Basic Splash Pass ($59.99) which allows large leisure pool, and a lazy river. Be on the lookout for a unlimited admission to both the Splashes, or the Super Splash Pass ($89.99) which includes Whirlin' Waters. 4

TOP STORY Sea turtle public release at Isle of Palms Thursday, year's first nest laid By Bo Petersen [email protected] May 9, 2018

A young loggerhead and a young Kemp's ridley sea turtle head back to the sea Thursday after being treated at the South Carolina Aquarium — the first releases this year that people can watch.

The releases will take place at 2 p.m. on the beach at Isle of Palms County Park. Access to the park is $10. Viewing from the beach is free.

The loggerhead, Rhaegal, is a 55-pounder found cold-stunned and near death in Virginia in November.

Cold stunning is like hypothermia.

The Kemp's ridley, Coral, was found near Edisto Island in July after being struck by a boat. Rhaegal, a young loggerhead sea turtle, will be released to the Loggerheads are the most prevalent turtles along the South ocean Thursday after being treat for cold stunning. Carolina coast, laying thousands of nests most years. Kemp's Provided by South Carolina Aquarium ridleys are the rarest and most imperiled. On Tuesday, the first nest of the year was laid, a loggerhead, on Daufuskie Island. In 2017, 5,251 nests were laid — 5,233 of them loggerheads. The others were green sea turtles. An average 128 sea turtles strand each year in South Carolina waters. About 10 percent are found live, according to the S.C. All seven species of sea turtles seen locally are considered Department of Natural Resources. threatened or endangered species. The care center usually admits between 20 and 30 sea turtles The two releases are the 250th and 251st turtles to be each year, many in critical condition and some too sick to successfully returned to the ocean after treatment at the save. aquarium's care center. They are among 14 turtles currently at the center.

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TOP STORY Hundreds attend first S.C. Aquarium sea turtle release of 2018

By Gregory Yee [email protected] May 10, 2018 May 10, 2018

Lillian McMullan stood with her mother, waiting with growing Herriott and her daughter were among hundreds in a crowd anticipation for the big red van to arrive at Isle of Palms that watched as the red van arrived carrying its precious County Park. cargo: a pair of rehabilitated sea turtles on their way back to the ocean. Thursday was a special day for 6-year-old McMullan. She got to skip class at Ashley Hall, the private all-girls school in The first was Rhaegal, one of three cold-stunned loggerhead downtown Charleston, and spent that afternoon at the beach sea turtles transferred to Charleston from the Virginia to watch the S.C. Aquarium's first public sea turtle release of Aquarium, according to a statement by the S.C. Aquarium's 2018. Sea Turtle Care Center. Rhaegal had a low body temperature, low heart rate and was found to be suffering pneumonia. She and her classmates have been learning about sea turtles as part of a school project and recently raised $1,000 for the He was released after six months in recovery, according to the aquarium, said McMullan's mother, Candice Herriott. statement. Coral, a Kemp's ridley sea turtle, was also released Thursday, according to the statement. She suffered a boat strike, was found floating off Edisto Island in July 2017 and spent 11 months in recovery.

In the past several years, staff at the Sea Turtle Care Center have seen an increase in turtles that get tangled in discarded fishing lines, nets and other equipment, said Willow Melamet, the center's manager. There has also been a significant increase in the number of boat strikes.

"They're coming in with fairly severe injuries," Melamet said. "Because they are reptiles, things just take longer. Things like boat strike injuries can take quite a while, several months."

Coral, a 68-pound Kemp's ridley sea turtle, is carried to the In cases like debilitated turtle syndrome, the reptiles can take Atlantic by volunteers at the Isle of Palms County Park Thursday, more than a year to recover, she said. May 10, 2018, after just under a 10 months stay at the Sea Turtle Care Center at the South Carolina Aquarium. Andrew J. Center staff hope to release at least five more turtles in the Whitaker/ Staff By Andrew Whitaker next month, Melamet said. The schedule will likely quiet [email protected] down for several weeks while staff concentrate on rehabili- tating the rest of the turtles before it picks up again toward "It's really special," Herriott said. "I'm really proud of the the end of the summer. school. This is what makes the world better, community As of Thursday, the center has rehabilitated and released 251 awareness and support." turtles, according to a statement.

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Hundreds attend — continued

First public sea turtle release of the year at the Isle of Palms

Children and adults gathered at the Isle of Palms County park Thursday, May 10, 2018, for the first public release at the Sea Turtle Care Center at the South Carolina Aquarium.

For children like 8-year-old Piper Firestone, seeing the turtles was a unique experience.

She and her sister Avery, 5, were attending a release for the first time, and had seen Coral and Rhaegal at the aquarium while the animals were still in recovery. Rhaegal, a 70-pound loggerhead sea turtle, is carried to the Atlantic by volunteers at the Isle of Palms County Seeing them go back into the wild was an experience worth Park Thursday, May 10, 2018, after just over a five months stay cutting a school day short, their mother Liz said. at the Sea Turtle Care Center at the South Carolina Aquarium. Andrew J. Whitaker/ Staff By Andrew Whitaker "It was amazing," Piper said after both turtles were released. [email protected] "It was one of the best experiences of my life."

South Carolina News Rehabilitated sea turtles return home from SC coast By: WCBD Staff Updated: May 11, 2018 01:54 PM EDT

ISLE OF PALMS, S.C. (WCBD) - Two rehabilitated sea turtles The other, named Rhaegal, spent six months in recovery after were released back into the Atlantic Ocean off of the South being stunned by cold water off the coast of Virginia. Carolina coast Thursday. The South Carolina Aquarium Sea Turtle Care Center has After months of rehab at the South Carolina Aquarium in rehabilitated and released 251 sea turtles and is currently Charleston, two seas turtles returned home from Isle of helping 14 turtles recover from injuries. Palms County Park. Out of the nearly 130 sea turtles that become stranded on This marked the first public beach release of the year for the South Carolina beaches each year, only 10 percent are trans- aquarium’s Sea Turtle Care Center. ported to the care center alive.

Last July, one of the turtles named Coral was hit by a boat and spotted floating near Edisto Island.

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Local News Event on Folly Beach teaches people with physical disabilities how to surf By: Spencer Connolly Updated: May 13, 2018 10:25 AM EDT

FOLLY BEACH, S.C. (WCBD)- Lowcountry parks are for every- one to enjoy, regardless of physical abilities.

On Saturday, the Charleston Couny Parks and Recreation Commission held a "Wheel to Surf" event, which gives people with physical disabilities the change to experience surfing. Participants were given modified surfing equipment and guidance from adaptive surfing staff.

This event was held at Folly Beach County Park. In March, the Charleston County Parks and Recreation Commission opened an accessible beach path and other accessible amenities at this park thanks to a grant from the Christopher and Dana Reeve Foundation.

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Don't divert greenbelt funding May 31, 2018 (1)

When Charleston County voters endorsed the half-cent sales Greenbelt Advisory Board in a 5-4 vote. Many local tax in 2016, they did so in support of specified transportation jurisdictions have taxing authority they can use for parks. So projects — and for greenbelts. does the Charleston County Park and Recreation Commission.

The ballot question asked voters to approve a special sales The greenbelt program can only depend on the limited and use tax “for financing the costs of greenbelts.” Not for amount of funds raised by the half-cent sales tax. The parks or playground equipment. revenue should be applied for that purpose wholly, as envisioned by the ballot language in the referendum. The voters expect the county to use the money to increase greenbelt acreage, rather than divert half of the funding to a After approval of a 2004 referendum that first provided variety of urban parks that won’t achieve the goals of the money for the county greenbelt program, 30 percent of its greenbelt program. funding was given for municipal park purchases. The current level of rampant development hardly recommends more Those goals include blunting the effects of urban sprawl, funding for urban parks and less funding for greenbelts, as providing for flood control and water quality, preserving wild- recommended by the Greenbelt Advisory Committee. life habitat and maintaining traditional agricultural uses. The pressures of development are not abating. Forest and Of course, the greenbelt program does provide for outdoor farmland are at risk. Urban sprawl is rampant, with its recreation in many instances, but it is not primarily a parks attendant problems of traffic congestion, habitat loss and and recreation program. Nor was it sold to the voters as such flooding. in 2016 — any more than the transportation component of the half-cent sales tax was portrayed as a major funding Greenbelts help create a barrier to over-development. source for extending I-526. Strategically used, they offer protection for traditional rural uses, and for historically black settlement areas in rural Yet County Council is considering that ill-advised road Charleston County. allocation, too. County Council members today should reject plans to divert The $2 billion sales-tax program approved by the voters greenbelt funding, and protect this vital program. envisioned specific uses, and council should consider it a mandate from those who also elect them.

The ballot question put the greenbelt share at $210 million.

Council should be duty-bound to follow the voters’ directive to support the greenbelt program, not turn half the money over for urban parks, as recommended in April by the

Greenbelt funds were used to purchase and preserve land around the Angel Oak on Johns Island. (Paul Zoeller/postandcourier.com)

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Poetry series brings African American poets to McLeod Plantation to illuminate the experience and legacy of American slavery By The Charleston Chronicle | May 14, 2018

James Island Arts Council, in collaboration with Charleston The workshop topic is “Memory and Imagination”, and is County Parks & Recreation Commission (CCPRC), the City of designed to appeal to the general public as well as students Charleston Office of Cultural Affairs, the SC Humanities and expert poets. “Poems are made of memories and Council, and South Arts in partnership with the SC Arts imagination,” says Ms. Nelson. “Sometimes when we don’t Commission and the National Endowment for the Arts, know what to write, we need look no farther than the person announces its fifth presentation in the series Poetry at next to us. In this workshop, we will look at some poems McLeod, featuring Marilyn Nelson. based on memory, and have fun writing based on our own memories and those of others in the room. Writing and reading poetry is a great way to get to know ourselves and others better.”

Marilyn Nelson begins her visit to James Island on Friday, June 1, 2018, at 1:30 p.m., with a lecture at the Lowcountry Senior Center, 865 Riverland Drive, on the topic of poetry and empathy. This program is free and open to the public.

Marilyn Nelson, daughter of a Tuskegee Airman and finalist for several National Book Awards, has composed extensively on the lives of African Americans, including Emmett Till, George Washington Carver, and a slave named Fortune. Author or translator of seventeen poetry books and the memoir How I Discovered Poetry, her collections include The Fields Of Praise: New And Selected Poems, which won the 1998 Poets’ Prize; Carver: A Life In Poems, which won the The poetry reading and reception are at MPHS, 325 Country 2001 Boston Globe/Hornbook Award and the Flora Stieglitz Club Drive, James Island, on Sunday, June 3, 2018, from Straus Award; and Fortune’s Bones, which was a Coretta Scott 2:00-4:00 p.m. The reading and reception are free to the King Honor Book and won the Lion and the Unicorn Award for first 50 who come for poetry. CCPRC Gold Pass holders are Excellence in North American Poetry. Nelson’s honors include encouraged to use their passes. Each Gold Pass provides four two NEA creative writing fellowships, the 1990 Connecticut free entrances to the park. Additional guests will have to pay Arts Award, a Fulbright Teaching Fellowship, a fellowship from MPHS’s admission fee. After the reading, guests are invited on the J.S. Guggenheim Memorial Foundation, and the Frost a guided tour of MPHS. Medal. She was the Poet Laureate of the State of Connecticut A free public poetry workshop taught by Ms. Nelson will take from 2001-2006. place Saturday, June 2, 2018 from 2:00-4:00pm at James

Island Town Hall, 1238-B Camp Rd, Charleston, SC 29412.

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Poetry serices —continued

McLeod Plantation Historic Site, owned and operated by Family CCPRC, is an important Gullah heritage site preserved for its by Marilyn Nelson cultural and historical significance. MPHS is keen to create opportunities for dialogue regarding slavery and its legacy on My master/father sent me up from South James Island and beyond. The reading will take place under Carolina to Boston as a nine-year-old. the McLeod Oak, near the kitchen-house and the owners’ My mother’s illiterate silence has been a death. quarters, consistent with McLeod’s history as an outdoor I wonder if she still labors in his fields. cotton factory. His sister, dutiful but cold as snow,

This innovative series is the first and only project in the nation gave me a little room in her house, below to bring African American poets to a plantation site to the stairs with the Irish servants, who hated me illuminate the experience and legacy of American slavery. for the fatal flaw in my genealogy. The series focuses on poets associated with Cave Canem: For the first time in my life I am at home A Home for Black Poetry, an educational organization whose in this bevy of scholars, my first family. fellows include South Carolina’s recent National Book Award Here, the wallpapers welcome me into every room, winners Terrance Hayes and Nikky Finney, and Pulitzer Prize and the mirrors see me, not my pedigree. winners Tyehimba Jess and Natasha Tretheway, who was also My sisters, Jerusha, Emilia, Elizabeth … a Poet Laureate of the United States. Many of these poets But Mama’s unlettered silence is a death. create art based on their research into the lives of certain enslaved Americans.

Poetry at McLeod is funded by the SC Humanities Council, The Marilyn Nelson, “Family” from Faster Than Light: New and Poetry Society of SC, the Town of James Island, and South Arts Selected Poems, 1996-2011. Copyright © 2012 by Marilyn in partnership with the SC Arts Commission and the National Nelson. Reprinted by permission of Marilyn Nelson. Endowment for the Arts.

For more information, please visit www.facebook.com/ jamesislandarts, www.jamesislandarts.org, or call 843-795- 4141.

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TOP STORY Beach Santa gifts Isle of Palms visitors candy canes, lessons in recycling By Bo Petersen [email protected] May 26, 2018

On the Isle of Palms, it's a merry, merry day. Kids are The candy canes are for the kids who chase after him, their squealing in the surf. Sunbathers sprawl out on their towels. parents in tow. If they ask, they get a lesson in recycling Santa kicks back in his beach chair. responsibility. Santa isn't out there just to work on his tan.

Yep, Beach Santa — decked out in the big white beard, red Hogue, 67, is a retired Maryland shop teacher who used to do swimming trunks and red muscle shirt with a few candy canes Santa dress-up events. He relishes the resemblance and the draped from the neck hem. attention. He'll tell the kids he's down here to bring back seashells for elves who have never seen them and that the And oh yeah, the old man is jolly, until he weaves around the reindeer are out in the marsh resting for the ride home. other beach-goers to make his way down the shore with a litter grabber and bucket instead of sack of toys. "It's a nice thing and it brings some happiness to people. We need more happiness," he said. A few Sundays ago, Santa came away with 240 pieces, stuff like plastic shreds, drink lids with straws, plastic shovels, When Santa first showed up at the Isle of Palms County Park broken beer bottles, semi-crushed cans and cigarette butts — last summer, "you kind of wondered, what is he doing?" said "cigarette butts galore," said Howard Hogue, of Moncks Laura Edwards, an assistant park manager. But "people love Corner. "I pick up so many I don't even count them." him. The kids run up to him to get their pictures taken. He's just become a staple."

He's become enough of a staple that he got the tag, Beach Santa. And he just won a Community Pride award for his volunteer anti-litter efforts.

"He's like a one-man show on Isle of Palms," said Marlo Ann Shedlock, of the Clemson University Extension-based pride beautification program.

At home, Hogue does nautical-themed craft work, model ships and wall designs, drawing on his shop skills. The beach thing came from doctor's orders to diet and exercise. The litter patrol came after the first day when he found himself stooping over repeatedly to pick trash out of the sand Howard Hogue, also known as Beach Santa, spends the morning as he walked. collecting trash left on the Isle of Palms beach Sunday, May 20, 2018. Hogue, who lives in Moncks Corner, has collected thousands of articles of broken

glass, metal caps, plastic and cigarette butts along the waterfront. Grace Beahm Alford/ Staff by Grace Beahm Alford [email protected]

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Beach Santa — continued

At least a few times per week he's at the park. Lately he's When a Charleston Park and Recreation Commission swim taken to documenting how much he collects each day on his instructor lost a fin in the water, Hogue found it down the 1-mile patrol. beach the next day. He took it home, Christmas-wrapped it and presented it to her as an early gift — from Santa, Edwards Since April, he's done more than 25 rounds and picked up said. more than 1,580 pieces. And along the way, he's tugged loose more than a few smiles. "He's just fantastic to see," she said.

Local News Officials offer beach safety tips By: Natalie Price Updated: May 13, 2018 09:46 PM EDT

ISLE OF PALMS, S.C. (WCBD) - What begins as a fun day at the How you react to being caught in one can be the difference beach can turn tragic in seconds. between life and death.

According to the CDC, drowning is the fifth leading cause of "Swim parallel to shore to get out of that rip current. That's unintentional death in the U.S. and it's especially common for the best thing you can do, you can't fight against it. Or relax, children. it'll pull you out a little bit then it'll dissipate," Edwards said.

There are common sense things you can do to prevent it. Officials say they don't want you to be afraid, they want you to be smart and prepared. "The best thing you can do out here is keep an eye on your kids. Know where your children are," said Laura Edwards, an "Stay by the lifeguards. Stay in the lifeguarded area. Chest assistant manager at Isle of Palms County Park. deep, just go chest deep. And keep an eye on your kids, keep an eye on your loved ones, don't be out there swimming However, kids aren't the only ones who could get into trouble alone, swim with a friend," Edwards said. in the water. One of the most dangerous things you can encounter is a rip current, a powerful but narrow channel of One thing they don't want you to be is a hero. Never go out to fast moving water that moves away from the shore. It can rescue someone on your own. take you out with it in just seconds. They will grab onto you. Our lifeguards hand that rescue can "If you do get stuck in a rip current, you can't fight against it," to the swimmer, and they back up. Because they can grab Edwards said. onto your very easily. So no, it's never good advice to to go out if you're by yourself to get a distressed swimmer. Call Charleston county reported 57 rip current rescues last year. 911," Edwards said.

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Beach Safety Reminders Just in Time for Summer By The Charleston Chronicle | May 25, 2018

Summertime is finally here which means our beaches will swim back to the shore in a diagonal direction to move away become popular destinations for some fun in the sun! from the rip current. In addition, swimmers are urged to The Charleston County Park and Recreation Commission wave to get the lifeguards’ attention so they can assist in a (CCPRC) operates Folly Beach County Park (FBCP), Isle of rescue. Palms County Park (IOPCP), Folly Beach Commercial District When storms arise at the beach, lightning strikes are (3rd St. West to 2nd St. East) and Kiawah Beachwalker Park possible. If lightning is spotted within 10 miles of a county (KBP) which all offer seasonally lifeguarded ocean access. beach park, everyone must exit the beaches and seek shelter. Even with highly trained lifeguard staff on hand, it is crucial The beaches cannot be re-opened until there is a 30 minute for beach-goers to familiarize themselves with important buffer following the last lightning strike and the all-clear is safety tips to help reduce the number of accidents that occur given. on beaches. Other Helpful Tips: While CCPRC lifeguards are trained and on alert for swimmers in trouble, parents are strongly advised to keep a  Observe and obey lifeguard warning flags and signs constant watch on their children at all times. With schools  Be aware of hazardous water conditions at all times closing for the summer, CCPRC recommends that parents teach their children to always look for the lifeguards in the  Wear sunscreen and sunglasses to prevent harmful sun event that they get separated from their parents. Parents are exposure to report missing children to the lifeguard staff immediately  Keep our beaches and oceans clean! so that the search process can begin. In 2017 alone, 163 people reported missing were found at CCPRC beaches Flags and Symbols: thanks to lifeguard staff.  Red over Yellow: Designated lifeguarded swimming area between flags. CCPRC offers the only public guarded beaches in Charleston County and therefore recommends always swimming  Yellow: Use caution. Rough water or possible danger- under the careful watch of these ocean lifeguards. Last year, ous sea life. out of the 64 rescues made, 57 of them were due to rip  Yellow with Black Circle: Surfboards and other currents. It is essential for beach-goers to learn how to non-powered watercraft are prohibited. identify rip currents and be able to escape from them.  Red: No swimming. The water is closed due to Lifeguards are currently on duty at the beach parks (IOPCP, dangerous currents, severe storms or lighting. Possible FBCP and KBP) every day from 10 a.m. – 6 p.m. through dangerous sea life. mid-August.  Purple: Sea pests. There are a higher than normal Rip currents are identified by choppy and different colored number of dangerous marine animals in the water (this is water, a break in a wave pattern or foam and seaweed not intended to notify of the presence of sharks) moving out towards the sea. CCPRC advises swimmers not to panic or swim against the current if you are caught in one. For more safety tips and additional information about The best way to escape is to swim along the shoreline and CCPRC’s beach parks, visit CharlestonCountyParks.com.

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Safety precautions in place as Charleston County water parks open this weekend by Bill Burr May 2, ,2018

Mt. Pleasant, S.C. (WCIV) — The soothing sounds of running stuck underwater for nine minutes before being rescued by water will soon be replaced by children splashing in the pool police responding to the scene. He was in stable condition at Splash Island water park in Mount Pleasant. following the incident.

As maintenance crews clean the swimming area, Nikki Bowie, Bowie said the Charleston County Parks have safety safety program manager for Charleston County Parks, precautions already in pace. inspects the perimeter before a crowd arrives on Saturday. Bowie explained as she pointed to drain grates in the lazy river at Splash Island. She said each grate is reinforced according to federal guidelines.

It was a chilling scene she hopes will never happen here as parents and kids return to Charleston County water parks for another season of fun.

"Please ask the lifeguards, ask the supervisors, we'd be glad to talk to you," Bowie said.

Charleston County Parks uses 200 lifeguards at its three water parks, and about 70 lifeguards at its three beach parks including Folly Pier. County officials say every lifeguard is "A big thing that we like to tell the parents is even though certified, and they take part in training sessions throughout you're at the water park with lifeguards, you still need to s the season. upervise your children. So the lifeguards are there as a last level of defense, but you should know where your children Splash Island in Mt. Pleasant and Whirlin’ Waters in North are at all times," Bowie said. Charleston will open on weekends only through

She’s responsible for making sure all levels of precautions are May. Splash Zone on James Island is temporarily closed until in place. upgrades are completed. "If you or your child don't know how to swim, we have life jackets available for free that we can put on you," she said. Officials expect it to open by A near-drowning March 19 at a lazy river at a North Myrtle Memorial Day. Beach hotel resort has raised awareness of Charleston County Parks officials.

During that incident, a boy opened a drain cover and became

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GO COLUMBIA Summer road trips: Places every South Carolinian should visit at least once BY LEZLIE PATTERSON May 21, 2018 03:24 PM Updated 2 hours 20 minutes ago

COLUMBIA, S.C. — Part of a vacation’s appeal is the “getting springs. Stay tuned for those, as we’ll explore some in the away” aspect. But in Columbia, you can “get away” without weeks to come. But before you discovered the lesser known, going very far at all. you need to make sure you’ve experienced the well known.

With a smidgen of Blue Ridge Mountains to the west, and Here are some spots that every South Carolinian should have 187 miles of shoreline against the Atlantic Ocean to the east, at least a passing acquaintance with — and all are less than a South Carolina has plenty of vacation destinations. three-hour drive from downtown Columbia. (Distances and And Columbia is right in the middle of it all, which means travel time calculated from the State House.) those beaches and mountains, as well as everything in Beaches between, are not more than three hours (or so) away. Can you say "day trips"? South Carolina has plenty of beaches that everyone should visit at least once — if not once a year: Memorial Day kicks off the unofficial start of summer this weekend, which gives us roughly 70 days — or 11 weekends Folly Beach (124 miles; 2 hours, 9 minutes): Folly Beach — to enjoy before school resumes in August. That’s not promotes itself as “one of America’s last true beach towns” nearly enough time to fit in all the day trips you could plan in on “The Edge of America.” The appeal of this 12-square-mile South Carolina. barrier island is its "funky, laid-back, come-as-you-are” feel. A few steps from the beach, downtown Folly features an There are sun-drenched and sandy options, woodsy and eclectic array of locally owned stores and restaurants. mountain breezy, urban romps with trendy bars and Fun bohemian clothing, beach knickknacks and surf shops are restaurants; there are things that will scare you, educate you, mixed with seafood restaurants, casual cafes and one-of-a- and make you say “what the…?” kind bars. USA Today readers last month voted Folly their Many of South Carolina’s vacation spots are pretty well fourth favorite beach in South Carolina. www.visitfolly.com. known, and many are (deservedly) repeat destinations. Isle of Palms (127 miles; 2 hours, 11 minutes): Originally "South Carolina's traditional destinations are as thrilling opened as a recreational area for the privileged, this semi- as they were when you visited them as a child," said Duane tropical retreat, bordered by beautiful beaches and a net- Parrish, director of the South Carolina Department of Parks, work of marsh creeks, has lost none of its original charm. The Recreation & Tourism. "Great beaches, amazing golf, fun oceanfront Isle of Palms County Park includes a beach, picnic family entertainment, outstanding seafood restaurants and areas and a playground . www.discoversouthcarolina.com. postcard sunrises." Hilton Head Island (152 miles; 2 hours, 30 minutes): With 12 But some places, even native Sandlappers may not be aware miles of beaches, 33 world-class golf courses, 300 tennis of — like underwater ghost towns, secret beaches or magic courts, more than 250 restaurants and hundreds of years of

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Summer road trips—continued

rich and vibrant history, it’s understandable that people Alabama Theatre, the Carolina Opry, the NASCAR Racing travel hundreds of miles to visit Hilton Head. Southern Living Experience, Wild Water and Wheels and numerous miniature recently ranked Hilton Head Island's beaches as the best in golf courses. www.discoversouthcarolina.com. the South. www.hiltonheadisland.org. Pawleys Island (139 miles; 2 hours, 50 minutes): Situated on Kiawah Island (139 miles; 2 hours, 31 minutes): The barrier the south end of the Grand Strand, Pawleys Island is a island has 10 miles of beaches, preserved maritime forests, picturesque seaside community that offers a tranquil and sand dunes, marshes and a golf course consistently included welcoming atmosphere to vacationing visitors throughout on top course lists. The S.C. Golf Course Rating Panel earlier the year. Famous for its “arrogantly shabby” Cypress this year ranked the Sanctuary Course No. 1 in the state, and cottages, the vibe on the island is a reflection of these old, a professor who's made a career ranking and studying classic homes — grandiose, but uninterested in putting up a beaches last year listed Beachwalker Park at Kiawah No. 10 in facade. www.pawleysisland.com. the nation. www.kiawahisland.org. The content of this article is shorten to highlight just those Edisto Beach (136 miles; 2 hours, 28 minutes): This is a references and categories to Charleston County Parks. Please favorite beach among Sandlappers looking for a quiet go the website for complete content. getaway because of its lack of commercial businesses. If you’re looking for a place with noise and a lot of activity, go About this series somewhere else. www.edistobeach.com. This is the first in a series about road trips within South Myrtle Beach and North Myrtle Beach (152 miles; 2 hours, 47 Carolina. These may be places you knew about, but minutes): The hub of the Grand Strand has 60 miles of throughout the summer, GoColumbia will also explore some beaches across 12 distinct communities. Entertainment of South Carolina's lesser-known attractions. includes Broadway at the Beach, Ripley’s Aquarium, the Myrtle Beach SkyWheel, WonderWorks Science Center,

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Outdoors Calendar: May 20, 2018 By Tommy Braswell Special to The Post and Courier May 20, 2018

Take a Kid Fishing Day

The Take a Kid Fishing Day, hosted by the Folly Beach Anglers, will be held from 9 a.m.-1 p.m. June 2 at the Folly Beach Pier. The event for kids 16 and under is free and fishing equipment is provided while supplies last. Pre-registration is not required. Trophies and prizes are awarded in the following categories — girls 6-under, girls 7-11 and girls 12-16 and boys 6-under, boys 7-11 and boys 12-16. All fish must be legal by S.C. Department of Natural Resources rules. No sharks or stingrays are allowed. Visit fbakt.org or contact Randy Carter 8-10 a.m. and 10 a.m.-noon each day. The cost is $75 and at [email protected]. each class is limited to 10 anglers. Kids will learn to fish, crab and throw a cast net. All supplies will be provided. Parents Fishin' For a Mission are welcome to join but are advised to purchase a saltwater St. Andrew's Church of Mount Pleasant's 2018 Fishin' For a fishing license. Call 843-881-3644 to register. Mission inshore tournament will be held June 2 with the Mount Pleasant, Folly Pier tournaments banquet and auction June 8 at the Omar Shrine Convention Center. Eligible species are sheepshead, flounder, trout and The Mount Pleasant and Folly Beach Piers have announced redfish. Check-in will be 3-3:30 p.m. June 2 at Toler's Cove their Cast Off Fishing Tournament schedules. Mount Pleasant Marina. The entry fee is $90 per boat. Visit WeAreStAn- will hold tournaments June 16, Sept. 1 and Oct. 13. The Folly drews.com. Entry forms are available at Haddrell's Point tournaments are June 30, Aug. 11 and Sept. 29. Awards are Tackle or contact Champ Smith at 843-224-1811. for the largest game fish catch in each of the following cate- gories: Adult Angler, Lady Angler, Youth Angler (12 and un- Fishing for the Cure der), Senior Angler (60+) and Total Weight of Five Fish. Tour- The Carolina Lady Anglers' 21st Fishing for the Cure tourna- nament registration fees are $10 for ages 13 and up, $9 for ment will be held June 2 with the weigh-in from 4-6 p.m. at members of the military, $8 for seniors and ages 12 and un- the Charleston Maritime Center. The captain's meeting is 6 der, or $5 for fishing pass holders. The final tournaments at p.m. May 30. Categories include king mackerel, Spanish each pier will have a similar award and pricing structure; mid- mackerel, bluefish, sheepshead, flounder, ladyfish and dog- season tournaments will offer awards for the top three big- fish. The entry fee is $40 with youth 12 and under $10. Visit gest fish category. Registration is at charlestoncounty- carolinaladyanglers.org for information. parks.com/fishing.

Kids Fishing Classes Let Us Know, Items can be submitted by emailing [email protected] and braswell- Haddrell's Point Tackle is offering Kids Fishing Classes June 5, [email protected]. 6 and 7. Classes are for youth ages 4-10 and will be held from

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Health Notes May 14, 2018

Beachside Yoga Wednesday Superhero Dance What: Sunset yoga series at Folly Beach County Park guided by a professional instructor. All fitness levels are welcome. What: People with special needs and their families and When: 6 p.m. May 14 caregivers are invited to the Superhero Special Needs Dance Where: Folly Beach County Park, 1100 West Ashley Ave. Party. Attendees are asked to dress as their favorite super hero. Snacks and refreshments will be provided. Price: $8-$10 More Info: 843-795-4386, ccprc.com/1804/Beachside-Yoga When: 6-8 p.m. May 16 Tuesday Where: Cooper River Room at Mount Pleasant Memorial Waterfront Park, 99 Harry M. Hallman Jr. Blvd. Creekside Yoga Price: $4-$5 More Info: 843-795-4386, https://bit.ly/2wxIE7d What: Yoga along Horlbeck Creek with certified yoga instructors guiding through a flowing series of yoga postures Saturday that focus on alignment and breath to build flexibility and Wilderness First Aid strength. Open to all levels. Well-behaved leashed dogs and children in strollers are welcome. What: This intensive 2-day hands-on certification, taught by Wilderness Medical Associates, covers how to deal with medi- When: 8:30 a.m. Tuesdays and Thursdays cal emergencies in the wilderness, at summer camp or on the Where: Palmetto Island County Park, 444 Needlerush trail. Class supplements lectures with realistic simulations. Parkway, Mount Pleasant Price: $8-$10 When: May 19-20 More Info: 843-795-4386, https://bit.ly/2rwN5JI Where: James Island County Park, 871 Riverland Drive Yoga in the Meadow Price: $237 More Info: 843-795-4386, bit.ly/2jNHeMz What: The sights and sounds of the outdoors provide the Price: $30 backdrop for this yoga class with teachers to guide More Info: 843-471-7845, facebook.com/thetownmarketonji participants through a flowing series of yoga postures, while Sunday maintaining a focus on alignment and breath to build heat, flexibility and strength. Open to all fitness levels. Sprint Triathlon Series

When: 6 p.m. Tuesdays and Thursdays What: Race one of the five-race Charleston Sprint Triathlon Where: James Island County Park, 871 Riverland Drive Series features a 600-yard freshwater swim, 12-mile bike ride Price: $8-$10 and 5K flat run. More Info: 843-795-4386, https://bit.ly/2G6EJhk When: 7:15 a.m. May 20 Where: James Island County Park, 871 Riverland Drive Price: $43-$222

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Uncle Sam Jam celebrates July 4 on the Mount Pleasant Pier May 14, 2018

Charleston County Parks invites the Lowcountry to celebrate  July 13 – Friday Night Boogie with DJ Jim Bowers the Fourth of July holiday at the Mount Pleasant Pier. Known  July 14 - Shaggin’ on the Cooper with The Sneakers as Uncle Sam Jam, this annual event is the perfect spot to enjoy a fantastic Independence Day party.  August 11 - Shaggin’ on the Cooper with Vinyl Daze

Dance to live music from the band Ellen Drive as they  September 8 - Shaggin’ on the Cooper with Recollections perform at the end of the pier Wednesday, July 4. Gates open at 7 p.m. and live music starts at 8 p.m. and continues For details or to purchase tickets, call 843-795-4386, throughout the evening. visit www.CharlestonCountyParks.com, or download the Charleston County Parks app. These events are brought to At the foot of the Arthur Ravenel Jr. Bridge, stretching 1250 you by Coca-Cola, Dasani and your Charleston County Parks. feet out into Charleston Harbor, the scenic Mount Pleasant Pier will be a great spot to watch the area’s best fireworks Operated by the Charleston County Park & Recreation displays and celebrate Independence Day. Commission (CCPRC), the Mount Pleasant Pier is located at 71 Harry Hallman Blvd. at the foot of the Ravenel Bridge. Beverages will be available for purchase on site; treats and snacks will also be on hand at the pier’s Riverwatch Cafe and Charleston County Parks is celebrating 50 years and still Gift Shop. Outside alcohol and coolers are prohibited. Food shining in 2018! The mission of CCPRC is to improve the and beverage fees are not included in ticket price. quality of life in Charleston County by offering a diverse system of park facilities, programs and services. The large Limited tickets will be sold for the Uncle Sam Jam, so reserve park system features over 11,000 acres of property and your spot soon! Admission is $10, or $8 in advance. There will includes four land parks, three beach parks, three dog parks, be no refunds issued or rain dates scheduled for this event. a skate park, two landmark fishing piers, three waterparks, Buy tickets early - this event will sell out! 19 boat landings, a climbing wall, a challenge course, a historic plantation site, an interpretive center, an equestrian Other Upcoming Music Events on the Mount Pleasant Pier: center, cottages, a campground, a marina, as well as  May 11 – Friday Night Boogie with DJ Jim Bowers wedding, meeting and event facilities. The park system also offers a wide variety of recreational services – festivals,  May 12 – Shaggin’ on the Cooper with the Shem Creek camps, classes, programs, volunteer opportunities, and more. Boogie Band For more information, call 843-795-4386, visit www.charlestoncountyparks.com, or download the  June 8 – Friday Night Boogie with DJ Jim Bowers Charleston County Parks app.

 June 9 – Shaggin’ on the Cooper with The Coppertones

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5 Around Town: A beer garden, triathlon, fishing tournament, and RiverDogs 5K

Thursday, May 17th 2018, 9:53 am EDT Friday, May 18th 2018, 8:42 am EDT

CHARLESTON, SC (WCSC) - Craft beers, fishing on the pier, a General Admission is $25 in advance or $35 at the gate. race at the Joe, and the first triathlon of the season fill this Admission includes five beer tasting tickets and a weekend around the Lowcountry. commemorative mug. A brew pass for $75 includes early admission at 11:30 a.m., unlimited tastings from all the Charleston Sprint Triathlon Series breweries. A designated driver ticket for $15 is also available. Click here for tickets and more information. Athletes will swim, bike, and run their way around James Island County Park on Sunday as the Charleston Sprint Run Charlie Run 5K Triathlon Series kicks off its 28th season. Runners will race to home plate at Joe Riley Park for a The first in a five-race series begins Sunday at 7:15 a.m. RiverDogs 5K. The race includes a 600-yard swim in the lake, a 12-mile bike The 15th annual Run Charlie Run 5K starts at 4 p.m. at the ride through the park, and finishes with a 5K run. Races in stadium and the finish line is inside at home plate. The the series are also scheduled for June 17, July 8, July 29, and race benefits the campaign for the MUSC Shawn Jenkins Aug. 12. Children's Hospital. The race on Sunday also features a high school team Registration is $30 and includes the race, a ball cap, dinner competition for youth and high school students in the and beer, and a ticket to Saturday night's game. Click here for Charleston area. more information. On-site registration is open the Saturday prior to each race Cast Off Fishing Tournament Series from 5 to 6:30 p.m. at the James Island County Park Conference Center. Registration is $54 for each of the first Charleston County's summer fishing tournament series four races. Discounts are available if you register for continues Saturday at the Folly Beach Pier. multiple races. Click here for more information. The Cast Off Fishing Tournament Series includes four Saturday Charleston Beer Garden tournaments and "Take a Kid Fishing Day" on Folly Beach. Dozens of Carolina craft beers will be on tap Saturday at Prizes for the May tournaments are given for the largest game Patriots Point for the 2018 Charleston Beer Garden. fish catch and the total weight of five fish. Prizes are awarded in three categories: adult, women, and youth. The 21-and-older event includes 60 craft brews from 30 breweries from North and South Carolina. The pop-up beer On-site registration begins at 6 a.m. and tournament runs garden will take over the Grove at Patriots Point from from 6 a.m. to 2 p.m. Registration fees are $10 for anyone 12 to 7 p.m. In addition to drinks, the event also includes beer 13 and older, $9 for members of the military, and $8 for games, a homebrewers' village, and the vendor village. seniors and anyone 12 or younger. Click here for more details.

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The biggest bounce house ever created is coming to Charleston and other weekend events By Liz Foster [email protected] May 10, 2018

From 10,000 square feet of bouncing to devouring delicious WHEN: 1-7 p.m. Friday, May 11; 8 a.m.-7 p.m. Saturday, May 12 and Sunday, May 13 baklava, here are some of the best ways to spend your Charleston weekend. WHERE: Middleton Woodlands, 4279 Ashley River Road, Charleston Big Bounce America PRICE: Tickets sold per session: $12-$25 MORE INFO: thebigbounceamerica.com Sugarhill Gang said to “jump on it.” Van Halen said you

“might as well jump.” Kris Kross will “commence to make you jump, jump.” There’s no choice but to catch the drift because Hops & Vines Big Bounce America is coming to Middleton Woodlands for a Hops & Vines will weekend of letting go in “the world’s largest bounce house return to McLeod ever assembled.” Plantation for its Ten-thousand square feet of fun. Folks of all ages can catch second year on big-air on the basketball court, plummet down a giant slide Thursday, with an into a “massive ball pit” and compete on the obstacle course, additional evening all with a DJ’s “specially curated soundtrack” to help keep scheduled for May you moving. But that’s not all. There is a Bounce Village with 24. This event, presented by Charleston County Parks, will additional inflatables for those big and small, a Ninja Run and feature live music (Dave Landeo May 10; Emily Curtis May food vendors. “Shoes off, party on!” is the mantra and don’t 24), beer and wine, and a food truck to keep your bellies full fret if you’re not necessarily a “jumper;” there will be other (Dashi May 10; Braised in the South May 24). McLeod, games and activities to partake in. a former sea island cotton plantation, was established in 1851 and is a preserved Gullah/Geechee heritage site. Interpreters will offer a tour of the grounds at the start of each evening, illustrating the historical and cultural importance of the Lowcountry locale throughout genera- tions.

WHEN: 5:15 p.m. tour, 5:30-7:30 p.m. event, Thursday, May 10 and 24 WHERE: McLeod Plantation, 325 Country Club Drive, James Island PRICE: $15 advance; $20 at-the-gate; ticket price includes two drink tickets($5 each additional drink ticket) MORE INFO: 843-795-4386, ccprc.com/3181/Hops-Vines

The Big Bounce America will be at Middleton Woodlands Friday-Sunday. Provided

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The biggest bounce —continued

Outdoor Movies Wannamaker County Park in North Charleston will kick off its summer Movie Night series on Saturday with a screening of That time of year is here. Pixar’s “The Incredibles.” The June screening will be “The Lion If you haven’t seen Pixar’s “Coco” yet, or the kids want to see King” and “Coco” will circle back in July. August’s film hasn’t it again, the Town of Summerville will screen the film on Fri- been confirmed yet. Be sure to take your blankets and chairs day in Gahagan Park. The evening will begin with live music for comfort and leashed pets are allowed to join you. Food and children’s activities and food and beverage vendors will and beverages will be available for purchase. have some goodies available for purchase. Blankets and WHEN: Just after sunset, Saturday May 12 chairs are permitted, but tents and pets are not. WHERE: Wannamaker County Park, 8888 University Blvd., WHEN: 5:30 p.m. Friday, May 11 (movie begins at dark) North Charleston WHERE: Gahagan Park, 515 W. Boundary St., Summerville PRICE: Free with general park admission ($2 per person; free for ages 2 years and younger) PRICE: Free admission MORE INFO: 843-795-4386, ccprc.com/1667/Wannamaker- MORE INFO: 843-871-6000, bit.ly/2K41CEe Movie-Night

Outdoor Movies North Charleston's Wannamaker County Park will screen "The Incredibles" on Saturday. © 2004 Buena Vista Pictures Distribution

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Home and Garden May 6, 2018

Open Weekend Where: Mount Pleasant Pier, 71 Harry M. Hallman Jr. Blvd.

Price: $8-$10 What: Charleston County Parks and Recreation will begin oper- ating weekends in May More Info: 843-795-4386, ccprc.com

When: 10 a.m.-6 p.m. May 6—May 20, weekends Saturday Where: Splash Island Waterpark, 444 Needlerush Parkway, Adaptive Recreation Mount Pleasant; Whirlin’ Waters Adventure Waterpark, 8888 University Blvd., North Charleston What: This program offers individuals with physical disabilities the opportunity to learn to surf. For inquries, contact Sydney More Info: 843-795-4386, ccprc.com Morgan, accessibility aide with the Charleston County Park and Thursday Recreation Commission: 843-810-8296, or smor- [email protected]. Hops and Vines When: 9 a.m.-2 p.m. May 12 What: Hops and Vines returns with a performance from Dave Landeo and food from Dashi food truck. Beer, wine and food Where: Folly Beach County Park, 1100 W. Ashley Ave. will be available for purchase. No dogs or bicycles will be per- Price: Free mitted. More Info: 843-795-4386, ccprc.com When: 5:30-7:30 p.m. May 10 May 20, 2018 Where: McLeod Plantation Historic Site, 325 Country Club Drive, Today Charleston Sprint Triathlon Price: $15-$20 What: Race one of the five-race Charleston Sprint Triathlon Se- More Info: 843-795-4386, ccprc.com ries features a 600-yard freshwater swim, 12-mile bike ride and Friday 5K flat run. Folly Bird Walks When: 7:15 a.m. May 20 Where: James Island County Park, 871 Riverland Drive What: This beach bird walk will focus its search on the northeast end of Folly Beach, home to a diverse species of birds including Price: $43-$222 the Painted Bunting and Wilson's Plover. More Info: 843-795-4386, ccprc.com When: 8:30 -10:30 a.m. May 11 Friday Where: Lighthouse Inlet Heritage Preserve, 1746 E. Ashley Ave., Moonlight Mixer Folly Beach

Price: $5-$7 What: Join DJ Jim Bowers and Charleston County Parks on the Folly Beach Pier for a night of shag dancing and music under the More Info: 843-795-4386, ccprc.com stars. Friday Night Boogie When: 7-11 p.m. May 25

What: The summertime dance series returns this Friday. Food Where: Folly Beach Pier, 101 E. Arctic Ave. will be available for purchase. Price: $8-$10 When: 7 p.m. May 11 More Info: 843-795-4386, ccprc.com 24

“We visited McLeod Plantation on April 19 for the 10:30 tour with docent Paul.

I can’t tell you how memorable the tour was and how much we appreciated the truthful presentation of the history of life on the Plantation. While we didn’t ever imagine the enslaved life was good by any measure, our docent’s presentation allowed us to better understand the horrific ordeal of enslavement. It was tough to hear, it was emotional, but we are better in- formed which is a good thing. When we tell friends and family of our visit I am committed to tell the story from the perspec- tive of enslaved peoples. It seems like the least we can do.

Again thank you and the Charleston County Parks for telling this important story.”

Visitor – McLeod Plantation Historic Site

“Very appropriate activities for that age group. Changed activities often enough to hold their attention. Good indoor/ outdoor balance.”

Wee Wild Ones Participant – Caw Caw Interpretive Center

“Great venue, family friendly, good value, attracts a very pleasant crowd, just an overall nice event!”

Wine Down Wednesday Customer – Old Towne Creek County Park

“This is a great paddle and it is always fun to see and experience the boundaries of a county park. Both Tess and Christina were very knowledge and made sure that the whole group enjoyed the experience. They also made sure everyone was safe.”

Canoeing at Caw Caw Participant – Caw Caw Interpretive Center

“Ms. Lindsay’s scheduling of the program around the attention span of toddlers is wonderful. Very well thought out sched- ule and content.”

Wee Wild Ones Participant – Caw Caw Interpretive Center

“The program greatly exceeded my expectations. I came in with more knowledge than what was expected of a "beginner," and Chris ended up going well beyond the planned curriculum for the program while making sure that the other students (who were less experienced) were not left behind. Highly recommended!”

Canoeing Program Participant – Offsite Program

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Community Pride of Charleston County recently recognized three community members, with a CCPRC connection, at their annual luncheon for their efforts to reduce litter and educate the public about the dangers of littering.

Fiona Yang and Saniya Thomas, 6th graders at Mason Prep School, recently spearheaded an “anti-cigarette butt” campaign at 11 of our boat landings. They created and posted educational flyers as part of Mason Prep’s year-long service learning project targeting plastic pollution. Since many people are not aware cigarette butts are made of plastic and are one of the most pervasive forms of litter, their project was a natural fit with our boat landings’ “Pack It In, Pack It Out” philosophy. Fiona and Saniya were awarded the Johnnie Dodds Education Award “which is given to individuals or youth groups who perform outstanding community service through clean up or beautification efforts.”

In addition, Howard Hogue, affectionately known as “Beach Santa”, was awarded the Captain Pride Award “which is given to the top 10 individuals, businesses, governments, or civic organizations that have undertaken tasks that have significantly improved the environment.” For the last 3 years, Beach Santa has traveled several times a week, April-September from Moncks Corner to Isle of Palms County Park to walk a 3 block stretch of beach, cleaning up litter and educating and delighting visitors and residents alike. He is also is quick to offer a candy cane, pose for a picture, or listen to achild’s Christmas wish.

We appreciate the support from these young and young-at-heart environmentalists!

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We are officially up and running with the start of our CSTS season as of May 20th. Record attendance and great weather were just a few of the perks. We are also proud of our partner Palmetto TRIbe for showing up with their “A-Game” on Sunday. This youth-centered triathlon group took several of our finisher medals for the day. We are happy to announce the following podium finishers:

 Kelsey Kraft, 1st In Age Group and 9th Female Overall – second fast- est female swim time of the day!

 Eliza Rehmann, 3rd in Age Group

 Sully Nofsinger, 2nd in Age Group

We look forward to an ongoing relationship with Palmetto TRIbe as our July 28th Youth Triathlon partner for 7-14 year olds!

H2O Moves

H2O Moves aquatic fitness classes – one of our most popular -- will return for the summer season starting May 29th! Classes are held throughout the county at Splash Zone, Splash Island, and Whirlin’ Waters.

The latest addition to the series is H2O Moves with Tots. This pro- gram is designed for parents/guardians and their 12-36 month old children and begins the first week of June at Palmetto Islands Coun- ty Park’s Splash Island in Mount Pleasant.

Bring on the warm weather!

Starlight Yoga

Starlight Yoga returns to Folly Beach County Park on the evening of June 7th. We couldn’t be more thrilled to have our longtime partner Ji Hwang teaching the class to the sounds of the ocean. Stars, sparkles, smiles, and sun salutations will be in abundance!

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Our Wee Wild Ones program has quickly become one of our favorite programs to implement in the parks. Although CCPRC’s Interpretation Department has offered programs for preschool children from ages 4 to 5, Wee Wild Ones provides an opportunity to reach an even younger audience. Children ages 1-3 years old, along with an accompanying adult, enjoy nature through hands-on activities, games, music, and art. Wee Wild Ones gives youngest children the chance to tap into their curiosity while dispelling any nature-related fears for both adults and children.

The Wee Wild Ones program series has been wildly popular. Each of the four previously held programs sold out with a waitlist. While there are other similar programs in the Charleston area for this audience, CCPRC provides a great program at an affordable price, allowing the little ones of Charleston County to get excited about the outdoors and the plants and animals that call this place home. Lindsay Patterson CCPRC Environmental Education Specialist, leads a nature walk with the Wee Wild Ones program

When they're not busy fighting the forces of evil and saving the world, super heroes enjoy a chance to cut loose and party with their friends – and we did just that at our Super Hero Dance for people with Special Needs! On May 16th, CCPRC hosted a Super Hero Dance Party for our friends with special needs and their sidekicks...their families and caregivers! Because saving the world is hard work, we served tasty treats and cool drinks. We had 177 super heroes in attendance and everyone enjoyed a fun night of dancing.

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Back for the second year in a row, McLeod Plantation hosted two Hops and Vines events this spring. The first event took place on Thursday, May 10th with Dave Landeo and Dashi Food Truck. The second event took place on Thursday, May 24th with Emily Curtis and Braised in the South (Winner of 2017 Food Network’s Great Food Truck Race). Guests enjoyed live music, wine, beer, and food truck fare all while exploring the grounds of McLeod Plantation. This season we also had the local brewery Rusty Bull as an event sponsor, which was well received by all.

Many guests learned about the history of the site through complimentary tours or the interactive interpretation tent. The first event had 324 participants, and while the second date was a little smaller due to inclement weather, we still had 199 people in attendance!

On May 18th, Sk8 Charleston hosted a Hawaiian Luau. A bowl jam (informal contest) was held in the intermediate bowl with prizes provided by the event sponsor. A local punk band, played along the deck of the bowl while a local food truck sold delicious BBQ and Mac-n-Cheese. This was our most successful monthly promo to date. One hundred and eighty people attended; more than double the typical Friday night’s attendance.

The majority of our guests wore their finest Hawaiian shirts, grass skirts, etc…

The weather cooperated and the Luau went on without a hitch. Everyone had a good time. Aloha!

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Johns Island County Park hosted its first “Angel Oak Elementary 5K Run” the middle of May. This school fundraiser had almost 100 participants. It was the first visit to the park for several of the visitors. It was a great day for runners and observers.

The Accessibility Team wrapped up with another successful Wheel to Surf Event on Saturday, May 12 at Folly Beach County Park! Adaptive surfing staff from partner organizations Ocean Cure, Adaptive Surf Project, Adap- tive Expeditions, and Coastal Adaptive Sports helped to provide instruction and assistance in a controlled environment. PRC Outdoor staff provided a PFD (personal flotation device) fitting station while the Accessibility team helped to facilitate registration and setup. Overall, we saw a total of 24 participants all with different abilities. Thanks to our volunteers and staff who helped make this special day so successful!

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Passes sold through Corporate Online Pass Sales and Satellite Sales:

 443 Gold Passes, 238 Super Splash Passes, 82 Basic Splash Pass and 306 waterpark tickets

Sponsored Events in May:

Yappy Hour Shaggin' on the Cooper Hops & Vines Friday Night Boogie Coke Dasani Rusty Bull Dasani

Charleston Animal Society Gnarly Head Wines Charleston Bath Experts Greystar Properties

Mixson Link Apartments EventHaus

Cast Off Monthly Special Needs Movies at Wannamaker Moonlight Mixer Fishing Tournament Superhero Dance Coke Dasani Domino’s Domino’s Rainbow Child Care Pier 101 Dick’s/Field & Stream WOW! Cable Mike Dupree Attorney Chas Cotton Exchange Water's Edge Inn/ Regatta Inn

Charleston Sprint Triathlon Series Publix O2 Fitness Hanckel Marine Blue Sky Endurance ATI Atlantic Esthetics Frametastic Afford-a-bike Bagel Nation Live For Wellness Chiropractic Muscles Kneaded

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Charleston RiverDogs : CCPRC staff promoted the agency’s summer camps, festivals, programs and sold passes on May 5.

Roper St. Francis: CCPRC staff promoted the agency’s summer camps, festivals, programs and sold passes on May 8 & 10.

Sedgefield Intermediate School: Alice Jones, with WCP Maintenance, represented CCPRC at Sedgefield Intermediate School’s Career Day on May 9. She shared with 3rd through 5th grade students the opportunities available for work and play in their Charleston County Parks. Students’ curiosity was broad, from waterparks to alligators. Alice’s joy of sharing our parks was apparent.

Blackbaud: CCPRC staff promoted the agency’s summer camps, festivals, programs and sold passes on May 16.

Booz Allen Hamilton: CCPRC staff promoted the agency’s summer camps, festivals, programs and sold passes on May 17.

BoomTown!: CCPRC staff promoted the agency’s summer camps, festivals, programs and sold passes on May 30.

Total Calls In: 11,959

Average Talk Time: 3.01

Average Wait Time: 0.42

photo by Jeff Muse, our roving Stewardship Interpretive Aide.

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Website Visits Pageviews  May 2018: 142,288  May 2018: 425,754

 May 2017: 141,771  May 2017: 433,819

Top 10 CCPRC.com Pages Visited 1. Camping & Lodging 6. Splash Pass Membership 2. Whirlin’ Waters Adventure Waterpark 7. McLeod Plantation Historic Site 3. Splash Zone Waterpark 8. Splash Island Waterpark 4. James Island County Park 9. Folly Beach County Park 5. North Charleston Wannamaker County Park 10. Gold Pass Membership

Top Visitor Locations Top Referral Sites 1. Charleston, SC 1. Facebook.com (mobile), 51.8% 2. Mount Pleasant, SC 2. Only inYourState.com, 11.2% 3. Charlotte, NC 3. Charleston CVB.com, 5.7% 4. Summerville, SC 4. CharlestonWeddingGuide.com, 1.9% 5. Goose Creek, SC 5. RVParkReviews.com, 1.2%

Social Media Marketing Most Popular Facebook Post of the Month

 Facebook Page Likes: 49,233  Reach: 4,876

 Facebook Reach: 81,636

 Twitter Followers: 7,156

 Twitter Impressions: 7,378

 Instagram Followers: 5,454

Email Marketing  Open Rate: 41.5%

 Click-Through Rate: 22.73%

 Opens By Device:

 Mobile: 48.3%

 Desktop: 51.7% 33

Attendance Attendance Attendance Attendance YTD 1718 YTD 1617 YTD 1718 YTD1718 YTD 1617 YTD 1617 Variance Variance % % 147,000 161,486 -14,486 25,607 30,391 -4,784 -16% -9% PICP SI 682,923 732,097 -13,675 -49,174 44,042 57,717 -24% -7% JICP SZ 105,609 319,744 367,759 -16,505 -48,015 89,104 -16% -13% WW WCP 158,753 193,717 -34,964 TOTAL 22,507 22,369 -18% CAW 138 1% 25,987 20,385 5,602 JoICP 27%

299,582 333,533 -33,952 FBPier -10% Total Facility Attendance 1617 vs. 1718 1617 Attendance Total Facility YTD 1617 YTD Variance YTD 1718 Vehicles Vehicles 213,663 253,576 -39,913 MPPier -16% % 25,797 28,569 68,736 74,670 -2,772 -5,934 BWP -10% BWP -8% 35,080 35,616 75,305 85,036 -9,730 FBCP -11% -536 FBCP -2% 155,650 170,615 -14,965 58,670 65,433 -6,763 -10% IOP -9% IOP 119,547 129,618 -10,071 TOTAL Bulow 3567 3894 -327 -8% -8% Laurel Hill Laurel 4,860 4,748 112 2% Old TowneOld -2946 -80% 3686 740 Occupancy Occupancy YTD 1718 YTD 1617 29,027 27,472 McLeod 1,555 6% Campsites 70,561 68,570 1,991 79% 81% LIHP 3% Cottages 11,033 23,522 12,489 57% 55% 88% SK8 2,143,373 2,342,384 -199,012 Marina TOTAL 96% 97% -8%

34 HUMAN RESOURCES UPDATE

Diversity Mission Statement: The Charleston County Park and Recreation Commission will provide high quality park facilities, programs, and services to the ever-changing community we serve by recruiting, training, and retaining a qualified and diverse staff.

Current Staff Statistics: May 2018 EEO Information

FULL TIME PART TIME TOTAL OF ALL EMPLOYEES EMPLOYEES EMPLOYEES

Number of Employees 176 973 1149

White 146 777 923

Hispanic 5 22 27

African American 18 138 156 Asian 2 12 14 Indian 1 1 2 Two or more Races 4 23 27 Male 99 397 496

Female 77 576 653

35 HUMAN RESOURCES UPDATE

Volunteer Coordinator Report May 2018

Activity Category Hours Volunteers

ADAPTIVE RECREATION SURFING 271 52 CHARLESTON SPRINT TRIATHLON SERIES 92 22 CHARLESTON OUTDOOR FESTIVAL 10 1 CHEERS ON THE PIER 8 3 COMMUNITY RECREATION 6 1 DAY PARK VOLUNTEER 2 1 FRIDAY NIGHT BOOGIE 23 5 HEADQUARTERS 30 2 HOPS & VINES 18 5 MCLEOD PLANTATION 68 6 MOONLIGHT MIXER 18 4 MULLET HAUL 5K & 10K TRAIL RUN 5 1 SHAGGIN’ ON THE COOPER 21 5 SPECIAL NEEDS DANCE PARTY 29 10 THE GREEN TEAM 6 1 WINE DOWN WEDNESDAY 13 4 Total Hours 620 Previous Report Year to Date Hours 9845.46 Fiscal Year to Date Volunteer Hours 10,465.46

The Value of Volunteer Hours:

The equivalent of one full time employee is 162.5 hours per month. The monthly cost with salary and benefits for a specialty level 207 full time employee is $4003 per month.

620 volunteer hours/ 162.5 = 3.81 full time employees Monthly savings = 4003 x 3.81 = $15,251.43

36 Planning & Capital Projects Update

This month, our primary contractor, Brantley Construction, has been working with Vortex to continue installing the new waterpark feature. The new play feature is really starting to take shape. The pool contractor is installing depth marker tiles and grouting waterline tile on the inside of the pool. A temporary fence has been installed around the construction zone to allow public access to the other Splash Zone features. Work will continue for the next couple of weeks completing the final details in preparation of the DHEC inspection. Training for CCPRC staff is scheduled for the final week of the project.

The Request for Proposals (RFP) for Architect/Engineering (A/E) services to replace the Folly Beach Fishing Pier was is- sued on April 26. A pre-proposal meeting was held May 10 at the Folly Beach Fishing Pier with 12 A/E firms in attend- ance. The Folly Pier built in 1995 has reached the end of its useful life due to deteriorating wood piles by marine boring worms. Proposals are due June 28 and will be reviewed by staff. It is anticipated the evaluation team will submit an A/E firm for contract approval during the July Commission Meeting.

37 1 Planning & Capital Projects Update—continued

On May 31, the substantially complete walk though was conducted. A few minor punch items are now underway and final completion is anticipated to be June 30. Our contractor, Huss, Inc., did a good job and paid close atten- tion to details. A grant from the South Carolina National Heritage Corridor for $100,000.00 was used on this pro- ject.

Barn

Garage Privy

Brunson Construction, the design build team, are currently nearing completion of the permit set of documents. The design team met with CCPRC internal staff and reviewed the design and are working on the design mark-ups and comments prior to submitting for permits. The ground breaking for the Hollywood site is scheduled for August 2018.

Cooper River Marina—Master Plan

Applied Technology and Management (ATM), our consultant, presented the Cooper River Marina assessment results to the Commission during April’s Commission meeting. Based on discussion to proceed to the next step of study, PRC is entering into a contract with ATM to develop a Master Plan for the Cooper River site to evaluate potential uses that will expand the park to provide for a more diverse user base.

James Island County Park—Fishing Dock Replacement

The RFP for Marine Engineering services to replace the James Island County Park Fishing Dock was issued in April. Four consultants offered proposals. Johnson, Mirmiran, and Thompson (JMT) was ultimately chosen by the selection committee to design, generate construction plans and specifications, lend permitting assis- tance, and provide Construction Administration services to replace the dock.

The Capital Design Staff provides assistance with the plan- May 2018 ning of some projects and facilitates the Design Review Meggett County Park—Trailhead and Parking Process. The following are projects that were reviewed Cooper River Marina—Bathhouse Renovation and have received approval since the previous Commis-

sion Meeting: 38 2 Planning & Capital Projects Update—continued

Johnson, Mirmiran, & Thompson, Inc. (JMT) completed their initial inspection of the Beachwalker concession stand, the boardwalk around it, and the shower deck. Some basic repairs were recommended and will be accomplished in the coming weeks by park staff. During the busy summer season, JMT will work on construction drawings and obtaining the necessary permits to reconfigure the entrance, replace the gatehouse, make further repairs to the concession stand, and replace most of the boardwalk at Beachwalker County Park.

James Island County Park - Splash Zone Waterfall Painted April 2018 Cooper River Marina — Assessment Study April 2018 Folly Beach Fishing Pier—Piling Encapsulations April 2018 JICP Campground— Bath Houses Renovation April 2018 Folly Beach County Park —Sand Monitoring June 2018 McLeod Plantation—Stabilization II June 2018 Schroder Community Center Dugout Covers January 2018 Schroder Community Center Outdoor Courts Renovations May 2018 Old Towne Creek County Park—Building Stabilization August 2017 Palmetto Islands County Park—Boardwalks 2A & 2B Replacement February 2018 Mullet Hall Equestrian Center—Stable Repairs January 2018

Folly Beach County Park—New Dunes House Folly Beach Fishing Pier –Replacement Cooper River Marina–Master Plan James Island County Park - Splash Zone New Waterpark Attraction James Island County Park—New Primitive Campground Restroom Wannamaker - Whirlin’ Water New Waterpark Attraction Rural Recreation – Hollywood Swimming Complex Isle of Palms shade shelters Beachwalker County Park—Gatehouse and Boardwalk Replacement James Island County Park—Fishing Dock Replacement 39 Johns Island County Park—Entry Drive Improvements 3 Planning & Capital Projects Update cont’d

Julie Hensley’s 28-year career at CCPRC will come to an end on June 29th. As a participant in the South Carolina Retirement Systems’ Teacher & Employee Retention Incentive (TERI) program, she will be one of many employees to retire throughout the state as the TERI program sunsets. Julie was first hired as CCPRC’s Planning Division’s Park Design Coordinator and then held the positions of Senior Design Manager and Assistant Director of Planning before her current appointment as the Director of Planning and Resource Management. It was 1990 as James Island County Park was preparing to open to the public after the devastation of Hurricane Hugo when Julie began her career at CCPRC. Since that time, she has managed over 130 consulting and construction contracts totaling over $27,000,000. Julie said she is “very proud to have had an essential olr e in shaping and expanding CCPRC’s park system”. Most notably, the land acquisition initiative that was afforded by the half- cent sales tax program between 2006 and 2018, whereby nearly 6,000 acres were added to CCPRC’s park system. This effort created 13 new park sites and expanded four existing park sites. “It was very satisfying that we reached our land acquisition acreage goal and filled gaps in areas that were lacking park facilities.” A igb part of the land acquisition program’s success can be attributed to leveraging the $36,000,000 regional parkland funding allotment through grants, acquisition artnerp s, and donations. Julie was responsible for over $6,000,000 in grants that helped to further these efforts. Julie says she intends to keep very busy doing private consulting as a Landscape Architect. She is looking forward to having more time ot travel, garden, tackle home improvement projects, enjoy friends and family and take up a few new hobbies and volunteer efforts. She will also continue to be an open space and trails enthusiast. Happy trails, Julie!

Statement of Purpose: Through careful planning and analysis, the Planning Division strives to balance meaningful public access with the protection natural and cultural resources. Thoughtful park planning ensures that we continue to improve the quality of life for future generations, in keeping with the agency’s mission.

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