Elk Valley Community Directed Funds Committee Meeting
September 19, 2014 9:00 am Fernie City Hall
Members: Director Giuliano (Chair), Director McKerracher (Vice Chair), Director Halko, Director Sosnowski, Dan Savage, Michael Hepher, Troy Tobin and John Baher
AMENDED AGENDA VOTING: Unless otherwise indicated on this agenda, all Committee Members have one vote and a simple majority is required for a motion to pass.
Who Votes Count 1. Call to Order
2. Addition of Late Items
3. Adoption of Agenda
4. Adoption of Minutes 4.1 July 11, 2014 Meeting
5. Invited Presentations
5.1 Julie Kelly, Fernie Trails Alliance Association re: Community Trail 5.2 Jude Smith, Elk Valley Regional Economic Development Task Force re: Economic Development Marketing Strategy 5.3 Dan Charest re: Sparwood Ridge Trail
6. Correspondence 6.1 Financial Statement 6.2 EVCDF Workplan Addendum 6.3 Children First – Improve Opportunities for Child Care and Early Childhood Learning Options Addendum 6.4 Route Feasibility Assessment for the Trans Canada Trail: Elko to Sparwood Addendum 6.5 Trans Canada Trail Draft Concept Plan: Sparwood to Elk Pass, BC
7. Unfinished Business Addendum 7.1 Project Information Form – Fernie Trails Alliance Association Addendum 7.2 Project Information Form – Elk Valley Regional Economic Development Task Force Addendum 7.3 Project Information Form – Sparwood Ridge Trail
Amended Agenda Page 2 Elk Valley Community Directed Funds Committee September 19, 2014
8. New Business 8.1 Project Information Form – East Kootenay Brain Injury Association Addendum 8.2 Project Information Form – Fernie Nordic Society
9. Late Agenda Items
10. Adjournment
MINUTES OF THE REGIONAL DISTRICT OF EAST KOOTENAY ELK VALLEY COMMUNITY DIRECTED FUNDS COMMITTEE MEETING HELD AT FERNIE CITY HALL ON JULY 11, 2014
PRESENT Committee Chair Mary Giuliano City of Fernie Director Mike Sosnowski Electoral Area A Director Dean McKerracher District of Elkford Director Lois Halko District of Sparwood Dan Savage Community Representative
ABSENT Troy Tobin Community Representative John Baher Community Representative Michael Hepher Community Representative
COLUMBIA BASIN TRUST Jennifer Krotz Community Liaison
STAFF Andrew McLeod Special Initiatives
Committee Chair Mary Giuliano called the meeting to order at 1:08 pm.
ADOPTION OF AGENDA
MOVED by Director McKerracher Agenda SECONDED by Director Halko
THAT the agenda for the Elk Valley Community Directed Funds Committee meeting be adopted. CARRIED
ADOPTION OF MINUTES
MOVED by Director Sosnowski Minutes SECONDED by Dan Savage
THAT the Minutes of the Elk Valley Community Directed Funds Committee meeting held on February 21, 2014 be adopted as circulated. CARRIED
NEW BUSINESS
Dan Charest / Sparwood Ridge Trail MOVED by Director Sosnowski SECONDED by Director Halko
THAT Dan Charest be invited to present at an upcoming Elk Valley Community Directed Funds Committee meeting to present on the proposed Sparwood Ridge Trial, including information regarding crown land approvals, a sponsoring organization for future responsibility and maintenance, and a detailed budget for project planning and construction. CARRIED OPPOSED: Director McKerracher
EV Economic Initiative / MOVED by Director McKerracher Economic Development SECONDED by Director Halko Marketing Strategy
THAT the Elk Valley Economic Initiative be invited to present at an upcoming Elk Valley Community Directed Funds Committee meeting to present on the proposed Economic Development Marketing Strategy. CARRIED
ELK VALLEY COMMUNITY DIRECTED FUNDS COMMITTEE July 11, 2014 MINUTES PAGE 2
NEW BUSINESS (continued)
Fernie Trails Alliance Association / MOVED by Dan Savage Community Trail SECONDED by Director Sosnowski
THAT the Fernie Trails Alliance Association be invited to present at an upcoming Elk Valley Community Directed Funds Committee meeting to present on the proposed Community Trail, including additional information on alternative funding sources. CARRIED OPPOSED: Director Halko Director McKerracher thinkelkvalley.com MOVED by Director Sosnowski SECONDED by Director McKerracher
THAT in September 2014 the thinkelkvalley.com domain name be registered with Network Solutions for a period of 10 years. CARRIED
Director Mike Sosnowski left the meeting at 3:19 pm.
Director Dean McKerracher left the meeting at 3:23 pm.
AJOURNMENT
The meeting adjourned at 3:30 pm.
CERTIFIED CORRECT
Committee Chair Mary Giuliano Andrew McLeod, Special Initiatives
2014 WORKPLAN ELK VALLEY COMMUNITY DIRECTED FUNDS COMMITTEE ITEM DESCRIPTION STATUS STATUS DATE
To be determined pending roll-out of funding Meeting Date(s) Next regular scheduled EVCDFC meeting Feb 21 strategy and receipt of proposals.
COMPLETE Approval of final plan Feb 21 Plan approved Feb. 21 Community Priorities Plan COMPLETE Publication April 1 100 copies of plan received April 1
COMPLETE Annual appointment of community members, Annual Appointments Annual appoints and re-appointment of two Jan 24 chair and vice chair as per Terms of Reference community members completed at Jan. 24 meeting
Preparation of materials to support the funding COMPLETE Feb 21 allocation process Approved at Feb. 21 meeting
Funding allocation strategy News Release COMPLETE April 15
Website COMPLETE April 15
Advertising COMPLETE April 30 Develop “scoring sheet” to help evaluate quality Project evaluation matrix Pending; to be considered at July 11 meeting June 18 of the project proposals received.
Subject
Special Initiatives
File: Sho 065 001 To: Lee-Ann Crane, CAO From: Andrew McLeod, Special Initiatives Date: September 16, 2014 Subject: Project Information Form – Fernie Trails Alliance pc:
Background and Discussion
The Fernie Trails Alliance is asking for $200,000 to fund the development of the “Community Trail” in the City of Fernie.
The project is not directly linked with either of the trail related priorities identified in the Elk Valley Community Priorities Plan as the proposed trail is entirely contained with the City of Fernie and does not connect with other Elk Valley communities. Other funding sources are available for this project.
Options
Option 1: THAT a letter be sent to Fernie Trails Alliance stating that the Elk Valley Community Directed Funds Committee does not support funding the Community Trail in the City of Fernie at this time.
Option 2: THAT the Fernie Trails Alliance be granted $ for the Community Trail in the City of Fernie.
Subject
Special Initiatives
File: Sho 065 001 To: Lee-Ann Crane, CAO From: Andrew McLeod, Special Initiatives Date: September 16, 2014 Subject: Project Information Form – EV Regional Economic Development Task Force pc:
Background and Discussion
The Elk Valley Regional Economic Development Task Force is requesting $50,000 per year for three years to fund the development of a valley-wide economic development marketing strategy.
The project meets Priority #9 of the Elk Valley Community Priorities Plan: develop an Elk Valley branding and economic development marketing strategy. The project does not appear to be in any direct conflict with the mission, vision and values of the Committee or with the plan’s Project Selection Criteria. Because this project is not eligible for other direct CBT financial support, the Community Directed Funds is an appropriate funding source.
Options
Option 1: THAT a letter be sent to Elk Valley Regional Economic Development Task Force stating that the Elk Valley Community Directed Funds Committee does not support funding the valley-wide economic development marketing strategy request at this time.
Option 2: THAT the Elk Valley Regional Economic Development Task Force be granted $ for the valley-wide economic development marketing strategy.
Subject
Special Initiatives
File: Sho 065 001 To: Lee-Ann Crane, CAO From: Andrew McLeod, Special Initiatives Date: September 16, 2014 Subject: Project Information Form – Sparwood Ridge Trail pc:
Background and Discussion
Dan Charest is requesting $277,027.80 to fund a non-motorized, backcountry trail project connecting Sparwood with the Hosmer area.
The project meets Priority #2 of the Elk Valley Community Priorities Plan: create a multi- use backcountry trail connecting communities. The project does not appear to be in any direct conflict with the mission, vision and values of the Committee or with the plan’s Project Selection Criteria. However, it is unclear if this project has a local community organization willing to sponsor and maintain it, or if the trail would be approved by the province. The immediate benefits of the project will be somewhat restricted to the communities of Sparwood and Hosmer.
Options
Option 1: THAT a letter be sent to Dan Charest stating that the Elk Valley Community Directed Funds Committee does not support funding the Sparwood Ridge Trail project request at this time.
Option 2: THAT Dan Charest be granted $ for the Sparwood Ridge Trail.