Philip Seccombe John Campion Police and Crime Police and Crime Commissioner Commissioner West Mercia for

Warwickshire Police and Estates Management Strategy 2018 - 2025

Bromsgrove

Police and Fire

Station

1 Estates Management Strategy 2018 - 2025

The alliance Police and Crime Commissioners The Police and Crime Commissioners (PCC) own and are responsible for the property portfolio that the police operate out of. They have a duty to ensure that property portfolio is effective and efficient and delivers value for money on behalf of local communities.

Protecting people from harm and keeping communities safe is the essence of policing and community safety in Warwickshire. I want our Building a safer West Mercia… estate to be fit for purpose and backing the force with the efficiently support the delivery of investment and resources to be police services. responsive to changing demands.

Warwickshire PCC West Mercia PCC Philip Seccombe John Campion

2 Estates Management Strategy 2018 - 2025

Shared principles and vision 2018 - 2025 The One Public Estate Programme encourages co-location with other public bodies and third sector partners with the opportunity We are aiming for the most effective and efficient property to provide seamless services to the public. We will work in portfolio to support effective and efficient policing. partnership with others wherever possible to take advantage of these opportunities. We will only have new single agency We will explore alternative uses for redundant sites or dispose buildings where there are sound operational reasons. of them to reduce running costs. We will have regard to the views of the public we serve and This alliance Estate Management Strategy (EMS) will ensure partners in making decisions about our property assets. the property portfolio continues to support the delivery of police services. Our property portfolio will promote greater information connectivity that underpins the introduction of smarter mobile Transformation of services is vital to ensure all aspects of working. policing can meet changing demand and continue to protect people from harm. We will remodel the property portfolio to Buildings will provide a modern, fit for purpose and pleasant support new ways of policing as we embrace and adopt new working environment reflective of a modern police force. technology and other changes across the alliance. We will look to occupy only those assets necessary to support a Collaboration between the two forces and with other partners modern police service. offers new opportunities for integration and space sharing. Shared space will drive down the running costs of the property Where assets are held for organisationally strategic reasons we portfolio without reducing services. The introduction of the will look to maximise income from them. Policing and Crime Act 2017 offers an opportunity to transform We will invest in the property portfolio to ensure it best supports co-location with other emergency services into collaborative policing demands where needed. ventures.

3 Estates Management Strategy 2018 - 2025

Warwickshire Police and West Mercia Police

With a total Together they form population one of the largest A strategic alliance was formed between the police approaching police areas covering forces of Warwickshire and West Mercia in 2011 with an area of the intent of sharing resources and protecting the 2030 delivery of service to the public. 1.8m m2 3,738 The population is predicted to exceed Encompassing... 2m+

With an additional County councils

The drivers for this were financial Unitary authorities challenges and The two policing areas combined the requirement to have significant demographic and 146k deliver services more geographic characteristics Additional new efficiently. homes already planned over District councils that period

4 Estates Management Strategy 2018 - 2025

The current alliance property portfolio

Total floor space exceeds

m2 ft2 175 120,000 Or 1.25m Property assets Annual running Maintenance backlog costs exceed is approximately Split over 10m 125 £12m £ locations

Strategically held assets generate approximately These range from £150K Modern purpose Buildings dating back Rental income built facilities to the early 1800’s annually

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Strategy 2018 to 2025 - major projects

OCC Hindlip OCC Warwickshire OPU The new The new The former HQ is Project underway to facility is due facility is due being marketed with relocate this OPU to go live in to go live in disposal anticipated base to improve 2018/19. 2018/19. early 2019. operational efficiency.

Hindlip works - Development of master plan for future use and enhanced utilisation of available space on the site together with reception refurbishment, creation of conference rooms with full AV/IT connectivity and consolidation of Forensics Services onto the site.

OPE Shropshire OPE Hereford - OPE Warwickshire HWFRS HQ Working with partners Developing Developing Co-location at Hindlip to look at a number proposals for joint proposals for a joint with opportunity of co-location sites with partners disposal of site with to secure shared opportunities. the local authority. resource savings.

6 Estates Management Strategy 2018 - 2025

An initial 2017 asset review has This has been formulated In addition to the reduction identified 25 properties that are into a 2018/19 Disposal in maintenance liability 2018 - 2019 either surplus, underutilised or Programme that will see it is anticipated that sales offer less complicated co-location running costs substantially will generate capital opportunities. reduced. receipts.

A number of co- We will continue to monitor new The demand for new regional location opportunities housing development plans facilities including custody, will be progressed and ensure that s106 or CIL transport and other operational and completed within contributions are secured to requirements will be reviewed and this period. offset additional policing demand. development options produced.

7 Estates Management Strategy 2018 - 2025

Assets will be reviewed following Those assets that are still Surplus assets not held the roll out of the new Local able to satisfactorily support for strategic purposes 2019 - 2021 Policing policy and changes policing will be retained and will be considered implemented through the funds invested through planned for disposal or Transformation Agenda. maintenance and refurbishment. redevelopment.

8 Estates Management Strategy 2018 - 2025

The impact of the police The performance of retained Development modernisation changes will be assets will be reviewed of new regional 2021 - 2025 evident and the fitness of the and a programme of facilities will be remaining assets will be assessed refurbishment formulated rolled out during against demand. and implemented. this period.

9 Estates Management Strategy 2018 - 2025

Co-location with partners Carbon Management and Energy Plan

We will continue to develop our network of potential partners 2018 will see the development and adoption of a Carbon and secure future co-location efficiencies in particular with: Management and Energy Plan.

• Fire and rescue services All of our retained assets will be assessed for their energy and • Health services sustainability performance.

• Offender management and other criminal justice agencies We will look to install LED lighting throughout the portfolio and • Local authorities consider solar PV and other energy efficient measures where • Multi agency hubs the business case is supportive.

We will not restrict ourselves to these partners, but will seek to We will investigate and pursue all Eco Grant opportunities and maximise our property portfolio and the opportunities presented take advantage of supportive funding available. with any organisation that has compatible objectives.

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Property Management Systems Estates Delivery Plan

2018 will see the implementation of a new Property The Estates Delivery Plan will track the status of each individual Management System by our estates management provider asset against the overarching EMS. Place Partnership Ltd. This will be instrumental in formulating the Planned Maintenance This will allow a far more accurate view of asset performance Programme and using funds more efficiently. and allow far more detailed interrogation of asset data. It will also encompass any recommendations arising from the It will also assist with the planned maintenance programme. adoption of the emerging Carbon Management and Energy Plan.

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Glossary

PCC Police and Crime Commissioner

EMS Estate Management Strategy

OCC Operations Communications Centre

OPE One Public Estate Programme

OPU Operational Policing Unit

HWFRS Hereford & Worcester Fire and Rescue Service

Author: Rob Kindon - Strategic Estates Manager

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