Secretary Job Description HOPE Lutheran Church, River Falls Wisconsin

Secretary Job Description HOPE Lutheran Church, River Falls Wisconsin

Position Purpose: To perform general secretarial and reception duties as needed and keep records on prospective new members, acknowledge memorial gifts, maintain financial records together with other financial duties

Qualifications:

·  Strong human relation and phone skills and ability to work with volunteers

·  Proficient computer skills and ability to learn Church Windows. Training will be available.

·  Ability to work well with others

·  Commitment to maintaining confidentiality

·  Sound accounting and cash management practices

Responsibilities:

General

·  Answer telephone and reception duties

·  Sort and distribute mail

·  Provide secretarial support for ministries as needed

·  Assist with special mailings as requested

·  Assist with additional printings when requested

o  Annual Report

o  Special bulletins – Christmas, Easter

o  Wedding and funeral bulletins as needed

·  Utilize volunteers for assistance when appropriate and possible

Financial Duties

·  Oversee the receipt, deposit and disbursements of all church funds

·  Prepare checks for the Treasurer

·  Along with the Treasurer, oversee Church Windows

·  Prepare monthly financial records for Executive and Council and Ministries

·  Oversee the VANCO/Simply Giving Direct Deposit

·  Coordinate the MIF4Kidz application and gift process for baptisms

·  Help Stewardship Committee with the Annual Pledge Drive

Office Management

·  See to the maintenance of all office equipment and computer systems

·  Keep accurate membership records (baptisms, weddings, deaths, new members, members addresses, phone number and emails)

·  Type and prepare the Annual Report with documents provided by HOPE’s Ministries and leadership

·  Distribute monthly ministry reports and agenda prior to Council meetings

·  Update Membership list, church photo gallery and directory

·  Assist with organization of the church calendar

Communication

·  Responsible for oversight of the church website, social media and other external communication

·  Publish “This Week @ HOPE” on a weekly basis

·  Participate in Communication Ministry monthly meeting

Weekly

·  Make weekly bank deposits of offerings

·  Reconcile offerings to bank deposits

·  Report weekly contributions to Church Treasurer and Executive Ministry

·  Record weekly attendance in Church Windows

·  Notify worship volunteers of their role in Sunday worship

Monthly

·  Report monthly contributions

·  May be asked to attend special meetings such as Annual Meeting to report financial giving statements, etc.

Yearly Duties

·  Prepare and present records for audit at end of year

·  Prepare annual report of yearly gifts and contributions for inclusion in annual report for annual congregational meeting

Occasional Duties

·  Communicate information for fund raising programs and special projects dealing with contributions or members

·  Make office supply purchases & worship supplies (Christ candle, baptism certificates, etc…)

Prospective New Members

·  Review attendance pads for address changes and visitors

·  Provide pastor with name, address and phone number of worship visitors and maintain a prospective new member list.

Memorial Gift Acknowledgment

·  Send acknowledgments to surviving family members of memorial gifts given in their loved one’s honor

Work Guidelines:

·  Weekly hours: 24-26 hours per week, Monday through Thursday

·  Hourly wage: $14.00

If you are interested in scheduling an interview please send your resume to

HOPE Lutheran Church, 3337 Kingsbarn Ave., River Falls, WI 54022

or email your resume to