Sample Volunteer Letter

July 15, 2014

NAME ADDRESS

Dear ______:

I am pleased you have offered to volunteer as an assistant coach in the Athletic Department at Philadelphia University. The initial volunteer period will be from September 1, 2014 and ending May 31, 2015 and you will be assigned to the ______team. The need for a volunteer in the future will be determined by necessity and recommendation of the head coach. This is strictly a volunteer position for which no compensation will be paid. This volunteer position is subject to the results of a criminal background investigation, indicating a clean clearance and showing no previous conviction.

You will be responsible for assisting with or performing all the duties of an assistant soccer coach. These duties include, but are not limited to assisting with recruiting potential student athletes and providing a well supervised program of practices and competitions for the Varsity ______Team. You will receive your specific assignments and take direction from the Head ______Coach.

You also agree to follow all NCAA, CACC (Central Atlantic Collegiate Conference) and Philadelphia University rules and regulations as stated in the University’s Handbook and the Department of Athletics Coach’s Manual. Your volunteer appointment may be terminated if you are found to be in serious and/or deliberate violation of these rules and regulations. In addition, even though you are a volunteer, you are required to take the NCAA Coach’s Certification Exam by no later than thirty days after the official start of your respective sport season. In addition, each coach is permitted to attempt to take the test multiple times throughout the academic year. However, failure to pass the NCAA Coaches Certification Test at the conclusion of the academic year will result in your inability to serve as a volunteer coach in the following year. Additionally, you will not be issued keys or a Philadelphia University ID since you will not be a part of the Ddatatel payroll system.

Please sign and date this letter to confirm your acceptance of the above terms and conditions required of University volunteers, and return the signed original to the attention of Erin Mann, Administrative Assistant for the Director of Athletics.

Sincerely,

Thomas Shirley Director of Athletics Head Coach Women’s Basketball

Signature: ______Date:______