WINSLOW & DISTRICT LOCAL AREA FORUM

DATE: 5 December 2017 TIME: 7.00 pm St Laurence Rooms, High LOCATION: St, Winslow, MK18 3AB

AGENDA

Item Time Page No 1 Apologies for Absence / Changes in Membership 7:00

2 Declarations of Interest To disclose any Personal or Disclosable Pecuniary Interests

3 Action Notes 5 - 10 To confirm the notes of the meeting held on 28 September 2017.

4 Chairman's Update 7:10

5 Question Time 7:15 There will be a 20 minute period for public questions. Members of the public are encouraged to submit their questions in advance of the meeting to facilitate a full answer on the day of the meeting. Questions sent in advance will be dealt with first and verbal questions after.

6 Petitions None received

7 Transport for (TfB) Update 7:35 11 - 34 Mr C Richardson to present a report for information and discussion.

8 Thames Valley Neighbourhood Police Update 7:45 PC I Carter to present a verbal update for information.

9 Fire Authority Update 7:55 Andy Maloney to give an update for information and discussion.

10 Walk to School Maps 8:05

Visit democracy.buckscc.gov.uk for councillor information and email alerts for meetings, and decisions affecting your local area.

Kathryn Newton to give an update for information and discussion.

11 HS2 Update 8:10 Mrs J Copcutt, Assurance & Community Engagement, Buckinghamshire County Council HS2 team.

12 A413 Sustainable Travel Scheme 8:20 Akintayo Akonyosade and Corinne Randall to present a report for information.

13 Winslow Big Society Update 8:30 Vron Corben to present an update for information.

14 AVDC Update 8:40 35 - 38

15 Bucks County Council Update 8:45 39 - 44

16 Local Priorities Update 8:50 45 - 50 Mr S Garwood to present a report for information and discussion.

17 Agenda Items for Future Meetings 8:55

18 Date of Next and Future Meetings 9:00 6 March 2018 (moved from 8 March which clashed with Winslow Town Council).

Members

County Councillors and District Councillors:

John Chilver, Buckinghamshire County Council (Chairman)

Janet Blake, Buckinghamshire County Council Neil Blake, Vale District Council Ashley Bond, District Council Mark Cowdrey, Parish Council Ben Everitt, Aylesbury Vale District Council John Gilbey, Parish Council Netta Glover, Buckinghamshire County Council Kevin Hewson, Aylesbury Vale District Council Ian Hook, Parish Council Llew Monger, Aylesbury Vale District Council Roy Van de Poll, Winslow Town Council Susan Renshell, Aylesbury Vale District Council Sir Beville Stanier, Aylesbury Vale District Council Rob Symonds (), North Marston Parish Council Judy Welch, Dunton Parish Council Ian Whipp, Newton Longville Parish Council Peter Wright, Parish Council

Parish and Town Councils:

Creslow Dunton Granborough Great Horwood Hardwick Little Horwood Mursley Newton Longville North Marston Oving Whitchurch Winslow

Partner Agencies: , Bucks Fire and Rescue, Voluntary Sector representatives

Member Services Contact : Nichola Beagle, Tel 01296 382662, Email [email protected] If you would like to attend a meeting, but need extra help to do so, for example because of a disability, please contact us as early as possible, so that we can try to put the right support in place.

Agenda Item 3

ACTION NOTES

MEETING: Winslow & District Local Area Forum DATE: 28 September 2017 7.05 pm to 9.00 pm St Lawrence Rooms, High St, Winslow, LOCATION: Buckingham MK18 3AB

John Chilver (Buckinghamshire County Council) (Chairman), John Gilbey (Great Horwood Parish Council), Llew Monger (Aylesbury Vale District Council), Roy Present: Van de Poll (Winslow Town Council), David Smedley (Granborough Parish Council), Rob Symonds (North Marston) (North Marston Parish Council) and Ian Whipp (Newton Longville Parish Council) Penny Braithwaite, Ian Carter, Oving parish Clerk, Mark Cowdrey, Isabel Edgar- In Attendance: Briancon, Neil Flint, Simon Garwood, Claire Gourlay, Nicola Lester and Graham White and Peter Wright Trish Cawte, Sylvie Eames, Netta Glover, Mrs L Lear, Andy Maloney, Susan Apologies: Renshell and Sir Beville Stanier

Item ISSUES RAISED 1 APOLOGIES FOR ABSENCE / CHANGES IN MEMBERSHIP

Apologies had been received from Ms T Cawte, Ms N Glover, Ms S Renshell and Sir B Stanier.

2 DECLARATIONS OF INTEREST

There were no declarations of interest.

3 ACTION NOTES

The actions were reviewed and the notes from the 29 June 2017 meeting were agreed.

Anti-social behaviour in Winslow had been discussed at the Liaison Committee inaugural meeting in August 2017.

Chairman’s Update The HS2 main construction contract had been awarded in August 2017, the consortium for the local section of the line was CEK and work would commence in 2019. Mr Chilver would arrange for the County Council (BCC) HS2 team representative to attend the next meeting.

An public consultation had been held in Winslow and attracted over 300 attendees. This had been the best attendance of any public consultation held along the line. The Transport and Works Act would be submitted later this year.

The BCC consultation for Early Help Services could be found on BCC website: https://www.buckscc.gov.uk/news/you-said-we-re-listening-consultation-on-changes-to-early-help- services-for-children-and-families-extended/ There were also consultations on the draft New Minerals & Waste Blueprint, The Education and Skills Strategy and the draft plans for a New Library for Aylesbury. Mr Chilver urged all present to give their feedback on the BCC website.

5 4 QUESTION TIME

The following questions were received:

Question from Mr Roy van de Poll, Councillor, Winslow Town Council regarding the Winslow to Buckingham cycle path, where do responsibilities for the following lie?  Mowing of the cycle path’s verges to prevent weeds overgrowing the edges.  Where necessary, the trimming of hedges.  Sweeping as and when necessary. Was it swept along the section from the Addington junction to beyond the junction when the resurfacing of the A413 with chippings, which resulted in chippings on the cycle path.  Necessary maintenance.

Unfortunately, the representative from the BCC team was not available to attend the meeting. Mr C Richardson from TfB commented that cycle path maintenance was subject to continuing discussion. BCC were responsible for maintaining the tarmac surface and to cut the grass abutting the cycle path. Any issues should be reported via the BCC website. Aylesbury Vale District Council (AVDC) Street Scene Team was responsible for sweeping the leaves as they fall according to the schedule. The landowners were responsible for the cutting of the hedgerows.

Mr Van der Poll asked if there was a guarantee from the contractor for construction work undertaken. Mr Richardson would check specifically for the cycle path. ACTION: Mr Richardson

Question from John Gilbey, Great Horwood Parish Council  Many parishes had recently been concerned at the build-up of weeds in the gutters alongside their roads and so the question has been raised as to who is responsible for clearing weeds from gutters at the roadside. Some think it was the County Council but others have been told that it is AVDC's responsibility. Those parishes that have taken on devolved responsibility for grass cutting etc., believe that the clearance of such weeds is expressly excluded from their contracts.

Mr Chilver referred to the July 2016 bulletin that notified parishes that no further general weed praying would be carried out. Mr Richardson clarified that discussion was underway about the possibility of spraying weeds in 2018/19. Parishes were given a budget to carry out the weed spraying when the responsibilities were devolved. A full spray for the whole of the County cost in the region of £1.2m.

Ms I Edgar-Briancon clarified that AVDC had responsibility to sweep away dead weeds. Budgets were directed at areas of most need. Ms Edgar Briancon suggested that Parishes could contract the AVDC team to undertake gully clearing at a cost.

The BCC Noxious weed policy was to spray where there was a risk of the weed spreading to a third party property. It was noted 87 sites were currently on the register. Mr Richardson asked for any further instances to be notified to him.

 Can the AVDC representative give more details of the proposed investment by AVDC of £100 million for commercial development and justify the use of £100,000 of New Homes Bonus money in the scheme?

The proposal was to borrow up to £100m to buy commercial property to generate income. The money would be borrowed in stages as and when appropriate property became available. The aim was to purchase properties within the Vale of Aylesbury if they met the criteria; however properties outside the Vale would also be considered.

6 The new homes bonus had allocated £100k to develop, the next steps were to search for properties on behalf of AVDC and advise on the purchase of properties.

5 PETITIONS

There were no petitions.

6 TRANSPORT FOR BUCKINGHAMSHIRE UPDATE

Mr C Richardson presented the report for information and the following points were noted:

 Three drainage schemes mentioned in appendix 2 of the report would be carried out during 2018  Solar powered signs were still awaited. Capital Footways Scheme to be announced shortly  The theft of equipment had delayed the grass cutting schedule.

Mr Van de Poll commended the decision to resurface the High Street/ Buckingham Road rather than patch it and congratulated TfB on the work carried out.

7 THAMES VALLEY NEIGHBOURHOOD POLICE UPDATE

PC I Carter gave a verbal report and the following points were noted:

 Crime across the district had fallen by 16%  Resourcing had changed which resulted in the investigation team being based in Aylesbury. The Enabler Team personnel had been cut from 2 police to 1 in Winslow.  PCSO Wendy Taylor was retiring in October. A replacement would be found.  Violence against the person had fallen.  A meeting was held with Winslow Town Council about Anti-Social Behaviour, 4 red cards had been issued and acceptable behaviour contracts may be issued to other offenders. A Community Forum was held to try to address this issue.  The police were trying to set up a ‘no cold caller’ zone in Winslow – stickers were available from the Winslow Neighbourhood Police Office.  Neighbourhood Watch schemes were being encouraged.  Two offenders were prosecuted for theft from vehicles and two offenders were prosecuted for growing cannabis.  Special Constables were still being recruited.  The Police Community Forum aimed to bring together people who can make a difference with local problems and issues.  PCSO Wendy Taylor would become a civilian volunteer after her retirement and would retain responsibility for Speedwatch, MVAS and Horse watch.

8 A413 SUSTAINABLE TRAVEL SCHEME

Item deferred to December meeting.

9 CLINICAL COMMISSIONING GROUP TO DISCUSS CHANGES IN THE HEALTH SERVICE

Ms N Lester, Director of Transformation at Chilterns Clinical Commissioning Group gave a presentation on the proposed transformation of community services in Buckinghamshire.

The video shown explained how healthcare was delivered to people with long term health conditions in Dorset and how this methodology might be used in Bucks.

7  Aimed to deliver more care to people in their homes.  Hubs offering rapid access and response would be set up with the aim to keep people out of hospital.  Clusters of GP practices would be created.  Several pilot schemes were underway in the County, including the over 75 community nursing scheme being deployed in Buckingham.  Two community hubs were being piloted in Thame and Marlow (started in April 2017).

A discussion took place and the following points were noted:

 It was clarified that even if your GP were outside the county, care delivered to your home would remain the responsibility of Buckinghamshire.  The aim was to move to a service called ‘Talk before you Walk’ – this would be accessed through the 111 telephone service. If you were a patient known to the service, the care coordinator would contact the service for you.  Buckingham and Winslow would form one cluster of approximately 50,000 registered patients, centralising expertise within the cluster of GP practices.  Telephone triage was now in place in most GP surgeries. The aim was to improve access to GP practices, aiming to have appointments available until 8pm in GP surgeries by 2019.  A new Health Centre was required in Winslow as the current building was unsuitable. Ms Lester commented that Practices were independent businesses. Winslow Health Centre had bid for NHS funding but were unsuccessful. They were currently bidding for two sites with a commercial developer.  Aylesbury Vale CCG and Chilterns CCG had applied to merge having worked together as one for the past year.

Buckinghamshire was awarded Accountable Care Services status which brought £2m of funding for transformation of care services.

More information on this topic can be found at Letstalkhealthbucks.nhs.uk

10 AVDC LAF REPORT

Mrs I Edgar-Briancon presented the report and the following points were noted:

 AVDC had become the first council in the country to have introduced ‘Alexa’ voice controlled technology as a means of contacting the authority.  Mrs Edgar-Briancon would investigate difficulties in receiving responses from the Planning Department. There was a national problem of a shortage of planners and HS2 was attracting planners by paying them excessive salaries. AVDC had a five point plan in place to address this problem.

11 BUCKS COUNTY COUNCIL UPDATE

Mr S Garwood presented the report and noted that the Early Help Consultation had been extended and further information had been made available on the website. There was a recruitment drive for Foster Carers.

12 LOCALITIES UPDATE

Mr S Garwood, Area Manager gave a verbal update and the following points were noted:

 No applications for funding were received in the last period  There were two projects that could potentially be funded: o The purchase of another Sentinel Speed device

8 o A potential project to extend the ICE Cards (in case of emergency)

Newton Longville currently hosted a Sentinel Speed device. Training had been delivered to a number of parish councils and the device was loaned out to parishes to conduct speedwatch checks. The device was well used and achieved good outcomes.

It was agreed by all present to purchase an additional Sentinel Speed device. The host parish would be decided at a future meeting.

The project to extend the ICE Cards would be investigated by Mr Garwood. ACTION: Mr Garwood

13 USE OF THE SENTINEL SPEED DEVICE

Covered under item 12.

14 PREVENTION MATTERS

Mr G Wise gave an update on Coffee Companions Briefing. It was hoped local cafes would sign up to host a coffee companions hour.

A new integrated approach to substance abuse had been developed.

15 AGENDA ITEMS FOR FUTURE MEETINGS

The following items were raised:

 A413 cycle way  Bucks County Team on HS2 – include AVDC’s view from Richard Hiscox  AVDC planner to attend to discuss the issues with receiving responses

16 DATE OF NEXT AND FUTURE MEETINGS

Date of next meeting 7 December 2017 – venue to be confirmed.

Proposed 2018 meeting dates: Thursday 1 March Thursday 28 June Thursday 27 September Wednesday 6 December Venues to be confirmed

9

Agenda Item 7

Winslow & District Local Area Forum Update report from Transport for Buckinghamshire

Date of meeting: 05/12/17 Date of report: 24/11/17

Electoral division affected: Parishes within the LAF

11 Winslow & District Local Area Forum

SUMMARY

1. This report forms a briefing from Transport for Buckinghamshire and is intended to give information to participants Local Area Forum (LAF) / Local Community Partnership (LCP) as to matters, projects and initiatives ongoing within Transport for Buckinghamshire, which may affect the local LAF area.

2. It aims to provide a comprehensive update on current and relevant Transportation issues, tailored where relevant to each individual LAF / LCP.

3. Standard topics to be covered include:

• Schemes Group Update • Network Safety

• Safety Defect Repairs • Communications (Revenue Funding)

• Street Lighting

4. In addition, it will cover any emerging issues which could or will affect Local Area Forum / Local Community Partnership areas.

We are always keen to receive feedback, positive or negative, in connection with our reporting, in order that we may continually drive improvement, and as such would be keen to receive any comment or query you have, which should be sent to our LAF co-ordinator, Sarah Wells, at the following e-mail address: [email protected]

12 Winslow & District Local Area Forum

SCHEMES GROUP UPDATE

The scheme delivery team comprises two main elements, complemented by specialists within other teams such as Structures and Lighting which between them, are responsible for the identification, design and construction of the majority of the Council’s annual capital highways spend.

Capital Maintenance activities are carried out under the jurisdiction of Transport for Buckinghamshire’s Scheme Delivery Manager, ensuring wherever practicable, a co-ordinated and collaborative approach to works planning, minimising disruption and maximising outputs.

• The teams have responsibility for design and construction of highway capital maintenance and improvement schemes across the county, Local Area Forum (LAF) initiated and funded schemes, Transport, Economy and Environment (TEE) schemes and third party related schemes originating from various additional sources. The team is split into three main areas of delivery:

• Capital Maintenance Scheme Delivery (Countywide) – oversees delivery of the main Capital carriageway and footway maintenance programme, funded directly from Buckinghamshire County Council.

• Area Scheme Delivery – responsibility for delivery of various stages of improvement projects, including initial scoping and investigation to determine feasibility, design to current standards, consultation and liaison, procurement and construction. This includes schemes originating from LAF’s, TEE, third parties through Section 106 funding and other sources. In addition, the Area Scheme Delivery Team oversee the progression of programmes of Capital Drainage improvements and Capital Safety fencing Improvements across the county.

• Specialist Teams – with responsibility for the progression of programmes of Capital Maintenance within their specialised areas. This includes structures/bridges, traffic signals, parking and casualty reduction.

CAPITAL MAINTENANCE SCHEME DELIVERY (COUNTYWIDE)

Transport for Buckinghamshire have been entrusted with the delivery of £15.7m on carriageway and footway maintenance projects throughout 2017/18.

The programme combines work highlighted by local Members with information from technical surveys which identifies long term priorities to optimise value for money by undertaking the right treatment at the right time.

The move to a rolling 4-year programme of Capital work has allowed us to demonstrate to the Department for Transport (DfT) that we have an effective asset strategy, meeting the DfT criteria which will protect funding for future years through:

13 Winslow & District Local Area Forum

• Facilitating a more steady design period, looking more than 1 year ahead and enabling investigative work to inform more cost effective solutions

• Removing ineffective peaks and troughs from programmes of design/ construction.

• Allowing greater flexibility within the programme to move schemes around where conflict with other works or other issues may arise

An overall programme of 94 countywide carriageway surfacing schemes has so far been developed and work has already commenced on the three main programmes of work consisting of conventional surfacing, surface dressing & micro-surfacing. A summary of these and other programmes of work to be delivered during 2017/18 has been detailed below:

Strategic Highway Maintenance Conventional Surfacing (including Road Improvement/National Productivity Fund Schemes) - Delivery of a programme of 41 schemes commenced in April, with all schemes programmed for completion by the end of November 2017.

Strategic Highway Maintenance Surface Dressing – The agreed programme of works contains 26 schemes to be delivered across the county. Preparatory patching work together with the surface dressing treatment have already been completed with the reinstatement of road markings and road studs, is expected to be completed by the end of September/beginning of September.

Strategic Highway Maintenance Micro-surfacing – The final programme contains work on 34 schemes covering over 60 individual streets across the county. Preparatory patching work has already been completed across all schemes and the micro-surfacing treatment which has commenced, is programmed for completion at the end of October. Other activities associated with this programme of works such as ironwork adjustments and the reinstatement of road markings will continue through to the end of November.

Strategic Highway Maintenance Joint Sealing – The final list of schemes associated with the 2017/18 programme of works still needs to be confirmed. Any work to be carried out within the boundaries of this Local Area Forum are expected to be carried out between January & March 2018.

Strategic Highway Surfacing Schemes Road Improvement (National Productivity Fund) - The final list of schemes associated with the 2017/18 programme of works has been confirmed. Any work to be carried out within the boundaries of this Local Area Forum are expected to be carried out by the end of November 2017.

Carriageway Patching (DfT Pothole Action Fund) – In 2017/18 the budget for this programme of works was increased by approximately £300,000 to £852,000 and will be spent in-year on pothole prevention. Multiple potholes have already been repaired across the county following the use of the Jetpatcher, a device which cleans out crevices with a blast of high-pressure air before filling them with a mixture of sand and bitumen. Further schemes to be delivered as part of the countywide programme still need to be confirmed. Any work to be carried out within the boundaries of this Local Area Forum are subject to the approval of temporary road closures. Please refer to Appendix 1 for further information relating to specific schemes.

14 Winslow & District Local Area Forum

Plane & Patch – The final list of schemes associated with the 2017/18 countywide programme of works still needs to be confirmed. Any work to be carried out within the boundaries of this Local Area Forum are subject to the approval of temporary road closures. Please refer to Appendix 1 for further information relating to specific schemes.

Footway Structural Repairs - The final list of schemes associated with the 2017/18 countywide programme of works still needs to be confirmed. Any work to be carried out within the boundaries of this Local Area Forum are expected to be carried out from October 2017.

Details of schemes completed or being carried out within the boundaries of this Local Area Forum are given in the table shown in Appendix 1.

15 Capital Maintenance Schemes Delivery (Countywide) Team Appendix 1 - 2017/18 Carriageway & Footway Surfacing Programmes - Winslow & District Local Area Forum Update

Month of Financial Year Financial Year Financial Year Financial Year Road Programme Planned or Task Name Road Name Town / Village Start Location Finish Location Members 2016/17 Quarter 1 2016/17 Quarter 2 2016/17 Quarter 3 2016/17 Quarter 4 Comments Number Status Actual (April to June 2017) (July to Sept 2017) (Oct to Dec 2017) (Jan to Mar 2018) Completion Carriageway Surfacing Programmes

Strategic Highway Maintenance - Conventional Surfacing Programme

Surfacing and the reinstatement of road markings Addington Estate 170020 Addington A413 Verney Road John Chilver Programmed  December programmed to be completed before the middle of Roads December.

170021 A413 High Street Winslow Sheep Street Station Road John Chilver Completed  July All activities completed.

B4033 Great 170021 A413 Buckingham Road Winslow Station Road John Chilver Completed  July All activities completed. Horwood Road

Strategic Highway Maintenance - Surface Dressing Programme

Preparatory work, surface dressing treatment and 16 reinstatement of road markings completed. Due to a delay in the manufacturing of the solar studs, temporary 'stick-on' studs will be installed in November with the solar studs planned for installation by the end of March 2018. Main Street, 170022 A413 Buckingham Road Adstock Folly Farm John Chilver In Progress  March Please be aware the installation of the solar studs will Adstock require a night time road closure. As the studs require a resin to fix them into the carriageway, this resin require a certain temperature for it to cure. With the onset of winter a decision has been made to postpone this activity until the spring, to coincide with an expected rise in night time temperatures.

200m east of Main Street, 170023 A413 Buckingham Road Addington Addington Estate John Chilver Completed  September All activities completed. Adstock junction

Strategic Highway Maintenance - Micro-surfacing Programme

NO MICRO-SURFACING AS PART OF THIS PROGRAMME OF WORKS ARE PLANNED IN THIS AREA DURING 2017/18

Strategic Highway Maintenance - Joint Sealing Programme

NO JOINT SEALING AS PART OF THIS PROGRAMME OF WORKS ARE PLANNED IN THIS AREA DURING 2017/18

Strategic Highway Surfacing Schemes - Road Improvement Programme

NO SURFACING AS PART OF THIS PROGRAMME OF WORKS ARE PLANNED IN THIS AREA DURING 2017/18 DfT Carriageway Patching Programme

NO SURFACING AS PART OF THIS PROGRAMME OF WORKS ARE PLANNED IN THIS AREA DURING 2017/18

Plane & Patch Programme

NO SURFACING AS PART OF THIS PROGRAMME OF WORKS ARE PLANNED IN THIS AREA DURING 2017/18

Footway Surfacing Programmes

Footway Structural Repair Programme

NO SURFACING AS PART OF THIS PROGRAMME OF WORKS ARE PLANNED IN THIS AREA DURING 2017/18 17 Winslow & District Local Area Forum

AREA SCHEME DELIVERY

The Area Scheme Delivery Team are responsible for completion of works relating to:

• Local delivery capital schemes including LAF, parking, Intelligent Transport Systems (ITS), traffic signals and delivery of various third party funded commissions.

• Provision of expert specialist design services and advice.

• Support to Highways Development Management where design or technical advice may be sought.

• Feasibility and investigate work to determine value for money solutions.

• Design in accordance with both national and local design standards.

Streamlined, transparent and effective process for the progression of minor improvement works has been developed with the buy in of our Clients. This has enabled a greater visibility of programme and progress, cost, budget and communication paths. The process identifies logical steps to completion, namely:

• Initiation/Feasibility – determine whether the project can progress within the agreed parameters, and where appropriate define options for Client consideration.

• Design/Consultation – upon confirmation of Client preference, design the chosen scheme to current standards and undertake any necessary informal or statutory consultation to bring the scheme to construction stage.

• Construction – progress work to site upon completion of design.

It should be recognised that most minor improvement projects are bespoke and individual and therefore any attempts to project ‘typical’ prices are extremely difficult. Even relatively small scale minor improvement projects can often contain significant complexities within design, consultation and construction. Transport for Buckinghamshire are legally and professionally bound to ensure that any change is undertaken in line with appropriate design standards and with due regard to any health and safety implication which may arise.

In addition to the above, Capital spend programmes are being progressed in the year relating to the following:

• Drainage – design and build work continues on a number of defined priority schemes identified through members, LAT’s or third party notifications where lack of highway drainage provision is identified to be a primary contributor to road safety concerns or to problems of water ingress to property.

18 Winslow & District Local Area Forum

• Safety Fencing – a programme of work will progress throughout the year to upgrade or replace existing sections of safety fencing which have been identified through survey to be deteriorated or sub-standard.

Specific progress against schemes within the boundaries of the Winslow & District Local Area Forum are detailed within the attached table (Appendix 2).

SPECIALIST TEAMS

In addition to the above, programmes of specialist Capital works are in progress in the following areas. Commentary is included within their specific sections:

Structures Maintenance – a programme of bridge and culvert strengthening/replacement has been prepared from inspection information, taking cognisance of requirements of national design and construction standards, and is progressing in specific locations around the County. In addition, design work is nearing completion for upgrade of deteriorated pumping stations which have caused problems over recent years, with upgrade work to be progressed prior to end March 2017.

Street Lighting – a column replacement programme has been developed in two phases, following structural inspection which has identified aged columns which may be at risk of future failure. Phase 1 commenced on site in September and is nearing completion, with both phases completing before end March 2017, equating to around 850 column replacements in total.

Parking/Pay and Display – installations have taken place within local areas in Aylesbury and Chesham, through October and November 2016.

Casualty Reduction – site specific Casualty Reduction initiatives are taking place in line with a programme of work developed and prioritised through accident review.

Delivery of the various capital maintenance works programmes across our specialisms is key to achieving Buckinghamshire County Council and Transport for Buckinghamshire’s main aims of:

Maintain a safe and reliable highway network: Aid safety by improving the condition of the carriageway, footway and structures, reducing reactive maintenance requirements, maintaining reliable journey times for road users, and ensuring the safe passage of both road users and pedestrians. To provide a reliable service for all of our customers, complete work efficiently and effectively, on time and to budget, with as little disruption as possible.

Improving the asset: Work within the agreed budget to improve the road surface and structural condition of the highway and improve the journey time reliability. Ensure our road network operates at maximum effectiveness in Buckinghamshire.

19 Winslow & District Local Area Forum

Getting you there: To develop improvements to our strategic and local road networks to facilitate reliable end to end journeys for residents, business and visitors. To make improvements giving increased opportunities for exercise, recreation and enjoyment.

Communications: To provide up to date information, engaging with road users and local individuals to provide a clear understanding of our work, gain a full appreciation of factors affecting local people and promote our visions, aims, values, services and achievements.

20 AREA BASED SCHEME DELIVERY UPDATE Appendix 2 Definitions: Stage Description Initiation Scheme identified and resource allocated - where possible key programme dates identified Feasibility Scheme feasibility stage including feasibility check/design, informal consultation Detailed Design Detailed design and completion of construction information and statutory consultation / decision process if required. (Does not include procurement) Construction Start of construction on site and date of substantial completion.

Winslow and District Local Area Forum Schemes TfB County Parish Actual Start Actual Finish Scheme Name Description Project Work Stage Comments / Status Update Councillor Council Date Date Lead Currently no commissioned LAF schemes

Non-LAF Schemes within Winslow and District Local Area Forum Area TfB County Parish Actual Start Actual Finish Scheme Name Description Project Work Stage Comments / Status Update Councillor Council Date Date Lead Initiation Brief received 3/5/16 03-May-16 03-May-16 Feasibility Swanbourne Drainage Priority 4 (with 10 being the highest priority) - no work due until 2018/19 Nearton End Swanbourne Drainage works Janet Blake PC Team Detailed Design Construction Initiation Brief received 3/5/16 03-May-16 03-May-16 Feasibility Westbrook End Newton Newton Drainage Priority 3 (with 10 being the highest priority), no work due until 2018/19 Drainage works Janet Blake 21 Longville Longville PC Team Detailed Design Construction Initiation Brief received 21/4/17 Feasibility Lane Great Drainage Priority 5 (with 10 being the highest priority), no work due until 2018/19 Drainage works John Chilver Singleborough Horwood PC Team Detailed Design Construction Winslow & District Local Area Forum

REVENUE MAINTENANCE UPDATE

SAFETY DEFECT REPAIRS (REVENUE FUNDING) UPDATE

Gullies

There are 79,241 gullies on the BCC network of which 34,912 are in Aylesbury Vale. Our gully cleaning program runs for 3 years consisting of our attending all A&B roads every year and the remainder across the period in order of risk to the network.

This year we are programmed to clean 15,701 gully’s in Aylesbury Vale. Since the start of this financial year (April 1st 2017) to date we have cleaned 8,615 gullies out of a planned 9,747 in the Aylesbury Vale area putting us at 88% of target. Numbers of completed gully cleans have decreased in the second quarter of the year due to dedicated cleaning on the A&B strategic roads which require traffic management. This in turn restricts the amount of time spent on site due to road space booking restrictions and working hours.

Potholes

Since April 2017 we have attended to 15,548 potholes across the Aylesbury Vale area. We are seeing a year on year increase in the numbers of potholes appearing across the county predominantly on C and Unclassified roads where historically there has been less capital investment. In addition the very wet conditions we have experienced, in particular over the winter months, and the ever increasing numbers of vehicles on our roads has also contributed to their deterioration.

There appears to be no let-up in this trend as we are continuing to receive high numbers of potholes so far this year.

To help combat this we employed 3 x dedicated Velocity Jet Patching machines on contract in Aylesbury Vale. These are designed to manage our more rural roads, C & Unclassified, where the vast majority of defects occur. Due to the good quality of repair that this process produces the works carried out are deemed as a full repair and are guaranteed as such in line with our pothole/ carriageway defect repair policy.

The Velocity machine works across Aylesbury Vale concluded at the end of October having completed 8,473 defects using 812m³ of 6mm aggregate. A total of 24,981 defects have been completed across Buckinghamshire since April 2017.

22 Winslow & District Local Area Forum

Grass Cutting - Rural

• Our 2017-18 rural grass-cutting programs are focused on highway verges in areas that are key to maintaining visibility, such as at junctions, laybys, and the inside of bends. The aim of grass-cutting is to keep the highway safe and to maintain visibility for all road users. We will carry out 4 cuts throughout the year consisting of 3 visions splay / junction cuts, 2 of which will be carried out at the beginning of the growing season, followed by a single swath cut, 1.2m (48") wide from the edge of the carriageway or footway and the 3rd and final junction cut at the end of the season.

• This program is designed to maintain the necessary sightlines and vision splays at junctions whilst minimising the destruction of flora / fauna and wildlife which relies on unkempt grass.

• The first two junction / vision splay cuts were carried out / completed April - May and May - June as per the program. The 1.2m Swathe cut was carried out / completed June - August as per program and the final junction cut commenced in September and concluded in October as per the program.

• A total of 9,948,148 million LinM² of rural grass will have been cut across Buckinghamshire this season.

• Our supply chain who is employed to carry out the rural grass cutting has now moved onto hedge cutting maintenance across the county. Initial works include winter gritting routes and know areas of vegetation/ hedge encroachment.

Grass Cutting – Urban

This consists of a total of 4 cuts each one carried out over a seven week program. This program of works is publicised on the Bucks Web Site. Each cut within the Aylesbury Vale area comprises of 412,978m². We were approximately 3 weeks behind program by the third cut in the main due to the theft of our plant but also the extent of growth we are faced with due to the warm wet conditions we are experiencing this year. Having brought in an extra crew for the end of the third cut the crews managed to complete all four cuts just 3 days off program.

Weed Spraying

We carry out treatment / removal of noxious weeds, primarily Japanese Knotweed and Rag Wort, throughout Aylesbury Vale. These sites are on our noxious weed site registry and are now plotted on our confirm data base for annual programmed visits. A list of the current sites is available at request through your Local Area Technician. In addition please contact your LAT with details of sites you aware of which are not on the current program but require our attention. Herbicide application occurs 3 times a year with the removal of detritus in December. Established Knotweed sites in particular can take up to 3 years to eradicate.

23 Winslow & District Local Area Forum

We have seen good results from the current program of works and a potential eradication of 85% of the current infected sites; this will be verified early next year. A copy of the program is attached. (Appendix 3)

24 Appendix 3 Programmed NOXIOUS WEED PROGRAMME 2017 KEY Completed Works Not completed

WEEK COMMENCING 03-Jul-17 04-Jul-17 05-Jul-17 06-Jul-17 07-Jul-17 10-Jul-17 11-Jul-17 12-Jul-17 13-Jul-17 03-Apr-17 04-Apr-17 05-Apr-17 06-Apr-17 07-Apr-17 10-Apr-17 11-Apr-17 12-Apr-17 13-Apr-17 18-Apr-17 19-Apr-17 20-Apr-17 21-Apr-17 24-Apr-17 25-Apr-17 26-Apr-17 27-Apr-17 28-Apr-17 16-Oct-17 17-Oct-17 18-Oct-17 19-Oct-17 20-Oct-17 02-May-17 03-May-17 04-May-17 05-May-17 08-May-17 09-May-17 10-May-17 11-May-17 12-May-17 15-May-17 16-May-17 17-May-17 18-May-17 19-May-17

ROAD NAME TOWN LOCATION OF WORKS WEED DETAIL AREA (sqm) COMMENTS 1st APPLICATION 2nd App 3rd App Bicester Road Kingwood Opp "Pentagle Cottage", south verge. Japanese knotweed 10 None found 16-10-17 Bicester Road/ A41 Entrance to Littleton Middle Farm Japanese knotweed 150 Road Waddesdon Opp allotment access Japanese knotweed 16 Anstey Close Waddesdon East of j/w A41, north verge Japanese knotweed 5 Thame Road B4011 Oakley Lay by opposite Timber Yard Japanese knotweed 88 Brill Road Chilton On embankment opp "The Old School House" Japanese knotweed 20 None found 17-10-17 A418 Aylesbury Road Haddenham RAB j/w Pegasus Way Ragwort 150 Bishopstone Village Road Bishopstone 100m west of entrance to 106a Morton Grange, north verge Japanese knotweed 15 None found 17-10-17 Ridge Close O/s 10 Japanese knotweed None found 17-10-17 Risborough Road Approx 800m from Aston Sandford Village junction, 30m before bend, north verge Japanese knotweed 15 None found 17-10-17 Road Aylesbury South west of entrance to Triangular Business Park, sw verge Japanese knotweed 10 None found 17-10-17 Small Dean Lane Dunsmore Between Small Dean Farm and Small Dean End, west verge Japanese knotweed 20 None found 17-10-17 Ellesborough Road Wendover O/s Coneycroft Farm, north verge Japanese knotweed 15 None found 16-10-17 Stablebridge Road Just south of London Road, west verge Japanese knotweed 40 None found 16-10-17 Aston Clinton Road Aston Clinton Opposite "Woodlands", north verge Inspection 10 None found 16-10-17 Aston Clinton Road Aston Clinton Outside 52 Crestmead Japanese knotweed 50 Tring Road Aylesbury O/s 243, northern verge Japanese knotweed 5 None found 16-10-17 Oakfield Road Aylesbury South of jw Stock Lake/Adjacent the Marina Inspection 5 Road Opp "Instant Hedges", south verge Japanese knotweed 5 None found 16-10-17 Road Hulcott West of bend, south verge Japanese knotweed 15 Bierton Road Hulcott East of bend, west verge Japanese knotweed 15 None found 16-10-17 Hulcott Slip Road Bierton Bierton end of slip road Japanese knotweed 20 Buckingham Road Aylesbury Just Northy of Oliffe Way roundabout on the A413 Japanese knotweed 11 None found 16-10-17 Station Road Winslow Opp j/w Comerford Way, south verge Japanese knotweed 10 Bypass Tingewick Between Tingewick and golf course Ragwort 1000 Road Near Ivy Cottage Japanese knotweed 20 Road Stewkley new site Japanese knotweed 50 The Mead Soulbury none found Japanese knotweed None found 16-10-17 Salden Lane Mursley new site Japanese knotweed 50 Risbory rd Aston NEW SITE in between village turn & Japanese knotweed 10 25 Winslow & District Local Area Forum

WINTER SERVICE UPDATE

The winter service commenced in October 2017 and will run through to April 2017, a total of 26 weeks (weather permitting).

It proved to be another relatively mild winter last year with a predominantly wet start to the period. Long term forecasts this year are predicting a colder spell to the beginning of the season.

Salt deliveries took place during September / October which was ordered in March this year so as to get best value from the suppliers. All of our reserves are fully stocked equating to a total of 10,500 tonnes across Buckinghamshire of which 5,900 tonnes is in the North / Aylesbury Vale area.

All BCC salt bins will be checked / replenished during November - December. We have been capturing data as we visit each site plotting and recording the condition and content of each bin backed up with photographic evidence. A small number of replacements were deemed necessary this year mainly due to damage. Salt drops are no longer being carried out as this is not deemed to be environmentally good practice.

Further details regarding winter service are available on our website at: http://www.buckscc.gov.uk/services/transport-and-roads/road-maintenance-and-repairs/winter- maintenance/ or you can follow us on Facebook and Twitter: @tfbalerts.

26 Winslow & District Local Area Forum

STREET LIGHTING UPDATE

The Lighting team has responsibility for maintenance, design (specification) and construction of Lighting capital maintenance and improvement schemes across the county, Transport, Economy and Environment (TEE) schemes and third party related schemes originating from a number of sources. The team is split into two main areas of delivery, with support provided to the Capital Maintenance Schemes team surrounding public lighting delivery:

• Lighting Capital Maintenance Schemes (Countywide) – oversees delivery of the Lighting Capital maintenance programme, funded directly from Buckinghamshire County Council. In 2017/18 this equates to a total budget spend of over £1.518m.

• Lighting Planned Maintenance – responsibility for delivery of various maintenance/ improvement projects, including initial scoping and investigation to determine feasibility, design/specification to current standards, consultation and liaison, procurement and construction. This includes schemes originating from LAF’s, TEE, third parties and currently equates to over 5000 works orders ongoing in 2017/18.

LIGHTING CAPITAL MAINTENANCE SCHEMES (COUNTYWIDE)

Transport for Buckinghamshire (TfB) is scheduled to deliver the capital maintenance initiative via two countywide projects this year as detailed below.

Scheme 1 Annual Structural Replacement

With a successful MTP bid in 2015/2016, TfB have a budget this year to replace the aged/damaged Lighting Assets of £1.068m this year

This project follows the results of the Revenue based Electrical and Structural Testing Programme not only fulfilling the legal requirement to maintain their adopted highway assets, but ensuring the areas highlighted as age expired can be located, programmed, and completed within the financial year. Assets completed via this Programme also benefit from an LED conversion as additional energy reduction initiative. The new assets installed as part of this project have an indicative life span of 35years.

This project is scheduled to start in August this year with completion in February. To ensure value for money is demonstrated and maintained, all projects will be tendered and awarded to the most competitive supply chain partner. This framework agreement will form a key part of ensuring the service quality maintained whilst delivered in line with the current contractual arrangements with BCC.

27 Winslow & District Local Area Forum

Scheme 2 LED Lantern Replacements

With a successful MTP bid this year, TfB have a budget to replace aged Low Pressure Sodium Lanterns of £0.45m this year

This project follows the replacement of life expired inefficient ‘orange’ lanterns with new LED’s with a manufacture guarantee of 10 years. This will assist with reducing energy & maintenance visits. Currently the project is likely to consist of 3,000 of the existing 7,500 inefficient lanterns in residential areas.

This project is scheduled to start in October this year with completion in February. To ensure value for money is demonstrated and maintained, all projects will be tendered and awarded to the most competitive supply chain partner. This framework agreement will form a key part of ensuring the service quality maintained whilst delivered in line with the current contractual arrangements with BCC.

LIGHTING PLANNED MAINTENANCE

Providing the main core of the Lighting works, the Lighting Planned Maintenance budget for 2017/18 equates to £2.6m. Within this BCC agreed budget and the TfB framework, it is the Lighting Teams area of responsibility to manage and pay the Energy for the public Lighting Assets. This has been subject to reductions following completed Energy efficiency projects under the Lighting Capital Maintenance schemes over the past 3 years.

Planned maintenance is not only a reactive service completing faults on the highway. Its nomination in the Industry recognized Vinci Innovation awards for its approach to Night time patrols is just one area TfB have improved the proactive service for BCC.

Last year, with the introduction of the Network Asset Database ‘CONFIRM’, the Lighting Department are striving to take this innovation further by introducing Strategic Asset Profiling. This will now allow TfB to capture information to link key Highway attributes to the Asset.

This means TfB can determine the Speed of the Road on which the Asset is situated, whether or not the Asset is present on a Primary Salting Route etc., and if any Asset is in a potential accident hot- spot etc.

This additional information will allow us to predict where the trends recommend and proactively manage the areas highlighted to be at an elevated risk position. This also will ensure that we capture any asset information that results in an increased maintenance spend, allowing regimes of works to be created to further mitigate risk of Asset fault.

(Appendix 4)

28 Appendix 4 - 2017/18 Street Lighting Programme - Winslow & District Local Area Forum Update

Financial Year Financial Year Month of Financial Year Financial Year Road 2017/18 Quarter 3 2017/18 Quarter 4 Planned or Task Name Road Name Town / Village Members Programme Status 2017/18 Quarter 1 2017/18 Quarter 2 Comments Number (Oct to Dec (Jan to Mar Actual (April to June 2017) (July to Sept 2017) 2017) 2018) Completion

Street Lighting

Quarterly Street lighting quaterly night time patrols carried out 160015 Various Various Winslow and District John Chilver/Mark Shaw Programmed   throughout covering entire area the year.

Street lighting reactive repairs following night time patrols 160015 Various Various Winslow and District John Chilver/Mark Shaw Programmed   Ongoing and reported faults.

Capital column replacements for 2017/2018 have been finalised & include the remaining concrete columns & a Various Various Winslow and District John Chilver/Mark Shaw Programmed   Apr-18 small number of feeder pillars county wide, also column replacements in Aylesbury following 2016/2017 structural testing programme that have failed the test have started.

LED lantern replacement programme currently being finalised and awarded to supply chain partners. LED lanterns to replace existing inefficient lanterns on 29 Various Various Winslow and District John Chilver/Mark Shaw Programmed   Apr-18 residential areas in the extremities of Bucks including Marlow, Iver, Burnham, , Princes Risborough, Lane End & Stokenchurch first to reduce travel time spent on maintenance. Winslow & District Local Area Forum

NETWORK SAFETY UPDATE

Winter Driving Workshops

Winter driving workshops being held countywide, poster and flyer attached (Appendix 5a & 5b) Contact June Howlett to book or for more information. 28th November Aylesbury 30th November Chesham 12th December Gerrards Cross The workshops consist of a presentation on preparing your car for winter and how to drive in winter weather. This is then followed by a practical demonstration in the garage showing how to carry out checks, such as water, oil, tyres etc.

Speed Reduction Campaign A new speed reduction campaign launched on 27th November at Chesham Library. This is a self help campaign where local community groups, parishes and schools can download their own speed related resources for promoting within local areas. More information can be found at www.buckscc.gov.uk/speeding

December Drink & Drug Drive Campaign During December a drink and drug drive campaign will be promoted countywide along with roadside car checks in partnership with Thames Valley Police. Campaign materials will be available as posters and flyers. Contact June Howlett for more information: [email protected]

30 Be a Better Driver Be a Better Driver Calling all drivers! Calling all drivers! Winter Driving Workshops £5 Winter Driving Workshops £5 per person per person Would you like to brush up on your skills Would you like to brush up on your skills when driving in difficult when driving in difficult weather conditions? weather conditions? Transport for Buckinghamshire Transport for Buckinghamshire (TfB) is once again running the (TfB) is once again running the Winter Driving Workshops and Winter Driving Workshops and would encourage all drivers would encourage all drivers to attend. to attend. 31 The Winter Driving Workshops include: The Winter Driving Workshops include: l A presentation on essential driving skills l A presentation on essential driving skills l How to drive on winter roads l How to drive on winter roads l Preparing your car for winter l Preparing your car for winter l What to do if you breakdown l What to do if you breakdown l Practical basic vehicle checks from experienced l Practical basic vehicle checks from experienced garage technicians garage technicians l Checking tyre pressures, tread and depth l Checking tyre pressures, tread and depth l How to change a wheel l How to change a wheel l How to check your battery condition l How to check your battery condition Workshops are being held at five venues around the county Workshops are being held at five venues around the county throughout November & December. throughout November & December. l Tuesday 21st November 2017 l Tuesday 21st November 2017 Buckingham Fire Station, Bourton Road, Buckingham Buckingham Fire Station, Bourton Road, Buckingham MK18 1BE MK18 1BE l Thursday 23rd November 2017 l Thursday 23rd November 2017 Kwik Fit, 511 London Road, High Wycombe HP11 1EP Kwik Fit, 511 London Road, High Wycombe HP11 1EP l Tuesday 28th November 2017 l Tuesday 28th November 2017

32 STS Tyre Pros, Park Street, Aylesbury HP20 1DX STS Tyre Pros, Park Street, Aylesbury HP20 1DX l Thursday 30th November 2017 l Thursday 30th November 2017 STS Tyre Pros, Amersham Road, Chesham HP5 1NG STS Tyre Pros, Amersham Road, Chesham HP5 1NG l Tuesday 12th December 2017 l Tuesday 12th December 2017 Gerrards Cross Fire Station,Oxford Road, Gerrards Cross Gerrards Cross Fire Station,Oxford Road, Gerrards Cross

Each Winter Driving Workshop costs £5 per person. Each Winter Driving Workshop costs £5 per person. All workshop times: 7.00 – 8.30pm. All workshop times: 7.00 – 8.30pm. For more information or to book your place contact: For more information or to book your place contact: Email: [email protected] Email: [email protected] Telephone: 01296 382416 Telephone: 01296 382416 Be a Better Driver... Calling all drivers! £5 per person Winter Driving Workshops Would you like to brush up on your skills when driving in difficult weather conditions? Transport for Buckinghamshire (TfB) is once again running the Winter Driving Workshops and would encourage all drivers to attend. Workshops are being held at five venues around the county throughout November and December. l Tuesday 21st November 2017 Buckingham Fire Station, Buckingham l Thursday 23rd November 2017 Kwik Fit, High Wycombe l Tuesday 28th November 2017 STS Tyre Pros, Aylesbury l Thursday 30th November 2017 STS Tyre Pros, Chesham l Tuesday 12th December 2017 Gerrards Cross Fire Station, Gerrards Cross All workshop times: 7.00 – 8.30pm.

Each workshop costs £5 per person and includes: l A presentation on essential driving skills l How to drive on winter roads l Preparing your car for winter l What to do if you breakdown l Checking tyre pressures, tread and depth l How to change a wheel

For more information or to book your place please email: [email protected] or telephone: 01296 382416

33 Winslow & District Local Area Forum

COMMUNICATIONS UPDATE

Winter is here!

The gritters have already been out and about on Buckinghamshire’s roads this November, and we are seeing plenty of frosty mornings! We put out a daily gritting decision every day between late October and April, to let drivers know whether or not there is ice forecast. You can stay up to date with the gritting decision by following our special winter feed, @twitgritter, or our usual feed, @tfbAlerts. We also update the winter maintenance page on the website, which you can find here: https://www.buckscc.gov.uk/services/transport-and-roads/road-maintenance-and-repairs/winter- maintenance/ There is also a special winter service webpage with all the important information and advice you’ll need this winter, from public health to transportation – www.bucks.gov.uk/readyforwinter.

Contact Us

As always, you can stay up-to-date with transport news by liking Transport for Buckinghamshire on Facebook, or following @TfBalerts on Twitter. However, please remember to use the website to report road defects, from pot holes to broken streetlights, to TfB at www.buckscc.gov.uk/transport/tell- tfb/

In an emergency please call our contact centre on 01296 382416 or 01296 486630 (out of hours).

34 Agenda Item 14

Aylesbury Vale District Council

Update for the Local Area Forums

November 2017

1. Digital Success

2. Vale of Aylesbury Local Plan (VALP)

3. Garden Town

4. New Homes Bonus

5. Section 106 Funding

6. Vale Lottery

1.Digital Success Our Alexa skill has now been approved by Amazon, meaning we are the first council in the world to enable residents to use Amazon Echo technology to access selected information through simple voice commands.

Residents can ask for various information, including: who are the political leaders of the council, who is my MEP, council tax payment options, and what items can go in recycling bins. There is also the option to book assisted waste collections. More information and transactions are planned for the near future.

35

Almost 44,000 residents now have an AVDC My Account, which enables them to access certain council services, including garden waste and council tax bills, 24/7. We will continue to expand the functionality of this service.

Meanwhile, our webchat service continues to prove popular, with an average of 1500 webchats per month. This is another digital development which is increasing accessibility, customer service and value for money.

Our user statistics show there is a high demand for online services and that many enquiries can be dealt with more quickly, leaving our staff with more time to help those residents who are not online and still using more traditional channels.

2. Vale of Aylesbury Local Plan (VALP)

Following approval by full council, the Vale of Aylesbury Local Plan (VALP) the final round of consultation in our Vale Of Aylesbury Local Plan is now under way and runs until 14 December.

This plan provides for around 27,000 extra houses in the Vale, to help accommodate national growth demand. It’s important to point out that around half of this housing requirement is either already completed or has planning permission.

The finalised plan will be sent to the government inspector in January. Any comments made at this stage will also be sent to the inspector who can make amendments to the plan.

This incredibly complex plan has developed over the last few years with public comments being considered as part of the process. When it is finalised and approved by the government inspector, it will manage and direct growth in the Vale up to 2033.

The government has published a consultation about a new way of calculating housing needs. The consultation document contains transitional arrangements, which means the new method does not apply to the VALP. This will be picked up when the plan is reviewed.

VALP can be found online at www.aylesburyvaledc.gov.uk/localplan

36

3.Garden Town

Aylesbury is to receive an additional £155,000 of government money to help transform it into a garden town – a status it was awarded earlier this year. It means that almost £1 million has now been made available – including £810,000 already received.

The aim is to create greener and better connected communities, with quality homes, facilities, infrastructure and job opportunities. The extra government funding has been awarded to nine garden towns, to help support these local authorities and communities in delivering their ambitious proposals for growth. In line with the emerging local plan, Aylesbury is set to grow by around 16,000 new dwellings by 2033.

A partnership of AVDC, Bucks County Council and two Local Enterprise Partnerships (South East Midlands and Buckinghamshire Thames Valley), continues to take this project forward, which is expected to bring benefits to the Vale as a whole.

See aylesburyvaledc.gov.uk/gardentown for more details.

4. New Homes Bonus

New Homes Bonus (NHB) Micro Grants of up to £1,000 are now available for voluntary and community sector organisations as well as parish and town councils!

Our new Micro Grant Funding Scheme is designed to offer more flexibility to smaller projects and will be assessed on a monthly basis. It can be used for a variety of projects such as the refurbishment of village halls, buying new equipment and rent.

The closing date for applications is the 15th of each month.

Our new micro grant funding initiative runs alongside the NHB Project Grant Scheme which is open to parish and town councils that have been affected by growth. The deadline for completed applications is Friday 15th December 2017. Expressions of interest may be submitted at any time.

More information, as well as criteria and guidance notes for both schemes, can be found at https://www.aylesburyvaledc.gov.uk/new-homes-bonus-funding-scheme

37

5. Section 106 Funding

Six projects were funded by S106 monies between 1 September and 31 October totalling nearly £150,000.

: £300 contribution towards a new item of play equipment at The Green  Haddenham: £2,995 towards improved play equipment at Woodways Playing Fields  Pitstone: £825 for a survey to support further development of the existing Pavilion  : £1,222 towards play area improvements  : £80k to purchase land to be used to create new community facilities  Wendover: £64,046 for improvements to the community swimming pool

Any additional updates will be provided by the AVDC officer at each meeting.

6. Vale Lottery

Vale Lottery is preparing for its second birthday at the end of November and to date has raised more than £120,000 for the Vale’s good causes.

Since AVDC became the first council in the country to start this initiative, more than 30 others have started their own lotteries. With tickets sales growing every day, within the next six months, they are collectively on track to raise more than a million pounds a year for good causes across the country.

In the Vale, we’re getting some fantastic feedback of where the money is being spent which includes computers for schools, riding lessons for children with autism, a children’s library, carer support groups, sports clubs and more. Some of our most successful organisations through this initiative are raising around £3000 a year.

Vale Lottery has had a number of winners and has given more than £11,000 in prizes so far.

Please help us to spread the word to residents and community groups. For more information please visit valelottery.co.uk.

38 Agenda Item 15

News from your County Council –November 2017

For the Winslow Area Forum.

At a glance….

1. Update on Early Help Review for Children’s Services

2. Young people find their voice

3. Marlow Bridge study identifies shortlist of safety options

4. Have your say on the future of Buckinghamshire’s mobile library service

5. Chairman opens new Adult Learning Centre

6. Sexual health is in focus for HIV Testing Week 2017

1. Update on Early Help review for Children’s Services

Sent on behalf of Cllr Warren Whyte, Cabinet Member for Children’s Services, Buckinghamshire County Council.

Dear Councillors,

We wanted to give you an update on the Early Help review for Children’s Services.

You may remember we recently consulted on improving early help services for children and families in Buckinghamshire, which closed on 16 October. Over 2000 residents and organisations across Buckinghamshire responded to the consultation seeking views on proposals to a new way of supporting families earlier to prevent problems from getting bigger or spiralling out of control. The proposals can still be viewed at www.buckscc.gov.uk/earlyhelp .

Following such a good response and local support for these services the council are extending the timeline for the review to ensure we take the time to consider all the responses and get this right for children and families in Buckinghamshire.

We highly value what our residents and partners have to say and are taking their feedback seriously. We want to develop the right service for children and families in Buckinghamshire, one that is fit for the future.

39 Early help is about supporting children and families when things are getting tough to stop them from spiralling out of control and then needing support from state services like social care. Therefore, it is absolutely essential that these services provide the best possible support to those of greatest need, and most importantly at the right time to be of most help.

It is important that we develop a model that will improve the lives of families who need us the most and that we take the time to get it right.

Cabinet will be presented with the findings of the consultation and recommendations for the future of early help services on January 8 2018. We will continue to keep you updated as the review progresses.

Yours Sincerely

Cllr Warren Whyte

Cabinet Member Children’s Services

Buckinghamshire County Council [email protected]

2. Young people find their voice

Young people from across Buckinghamshire have been speaking out about things that really matter to them at a special event held on Wednesday (8 November) at the Waterside Theatre in Aylesbury.

The Youth Voice event, held during Youth Work Week, was hosted by Buckinghamshire County Council’s Youth Service. It is the tenth time the event has taken place and up for discussion this time were topics ranging from challenging discrimination to post-16 education and feeling safe.

To kick off the event the 70 young people were treated to an inspiring talk by the keynote speaker, youth activist Lisa Lovell. They were then coached through activities to gather their thoughts, views and opinions which were then formed into questions to put to the professional panel of guests from Buckinghamshire County Council and partner organisations.

The panel consisted of: Councillor Noel Brown, Cabinet Member for Communities and Youth Engagement, Tolis Vouyioukas, Executive Director of Children’s Services, Phil Dart, Programme Director, Change for Children, Paul Guenault, Director of Education at Bucks Learning Trust, James Fowler, Acting Youth Service Manager,

40 Carol Stottor, Equalities Officer, Donna Clarke, Children and Adolescent Mental Health Services and Sadia Hussain, Wycombe Youth Action Manager.

The aim of the event was to engage young people in getting their voices heard and inspiring change locally. Following on from the event in the Waterside Theatre an action plan will be developed which will be driven forward by a steering group of young people.

Speaking after the event, Noel Brown, Cabinet Member for Communities and Youth Engagement said: “It was wonderful to see so many young people truly engaging with us and talking about what really matters to them. Events like this show that young people feel passionate about a whole range of subjects and are keen to get their voices heard. They want to inspire change and improvements for all young people in Bucks.”

For more information on future events or to get involved in the steering groups contact [email protected]

3. Marlow Bridge study identifies shortlist of safety options

Engineers have completed a safety study of options to give added protection to Marlow Bridge from the threat of use by overweight vehicles.

The study, started in April, has produced a shortlist of preferences, which has been presented in a report to Mark Shaw, Buckinghamshire County Council Deputy Leader and Transport Cabinet Member.

The Transport for Buckinghamshire study followed extensive inspection and testing of the bridge structure - which has a three tonne weight limit - during a two-month closure last autumn, after a 37-tonne lorry forced its way across in September 2016.

Mark said the study had considered 18 different options, which included better communication with motorists through satellite navigation, weigh-in-motion technology linked to warning signs, as well as reinforced signage.

"The engineers have even looked at the technology some authorities use in bus lanes to warn straying motorists to get out," he said. "Now we need to weigh up all the options, bearing in mind our stiff budget constraints, to make sure we're doing what will work to safeguard the bridge.

"Once a preferred option is selected, we'll need to look at the delivery programme and funding options."

Longer term, said Mark, the County Council would continue to work with Marlow engineering consultant Robin Atkinson, of Howes Atkinson Crowder, who has

41 created computer model of Marlow Bridge allowing engineers to see how it behaves under certain stress conditions.

"We'd like to test how critical the current weight restriction is, so that we're able to consider whether or not it's possible to vary this in the future," said Mark. "We want to make sure that we don't put this iconic structure at risk."

4. Have your say on the future of Buckinghamshire’s mobile library service

We are asking people to give their views on our proposals to discontinue the current mobile library vehicle service from May 2018 and for their preferences on proposed alternative ways of providing library lending services to people who have difficulty accessing library buildings. Our data shows that usage of the mobile library service is low with visitor numbers having fallen in recent years; almost three quarters of the 65 service stops made by the three current mobile library vehicles are being used by fewer than five customers at a time. The cost of running the mobile service is high and increasing, with the average cost per item issued at a mobile library (£4.57) being substantially higher than items issued at library buildings (£1.13).

The consultation is available online at https://www.buckscc.gov.uk/services/libraries/mobile-library-service-consultation/ until 31 December 2017.

5. Chairman opens new Quarrendon Adult Learning Centre

Students in Quarrendon are set to benefit from brand new facilities as the new Adult Learning Centre officially opens its doors this week.

Opened on Thursday (26 Oct) by County Council Chairman Patricia Birchley, the centre has moved location into a newly refurbished building on the same site as the old centre. Work has included installing new windows and doors, low energy lighting and a new heating system as well as new toilets.

The centre runs a variety of courses including Learning for Personal Development, English, Maths, English for Speakers of Other Languages courses and courses for adults with learning difficulties and disabilities.

The work is part of a site-wide redevelopment which will include the demolition of the old Adult Learning building to create a new secondary school. The current temporary parking area will be relocated to the site of the recently demolished Quarrendon Sports Hall and will provide a new parking area for the pre-school, Adult Learning Centre and Youth Centre.

42 Cutting the ribbon at the opening ceremony Tricia Birchley said: “It is with great pleasure that I open this newly refurbished Adult Learning Centre. Improving facilities as we have done here benefits the whole community and I am sure this improved centre will be warmly welcomed by all those who use it."

Councillor Arif Hussain, Deputy Cabinet Member for Education and Skills added: "All our Adult Learning Centres around the county are well used and provide an accessible way for people to learn new skills, improve their employment opportunities or further their interests."

6. Sexual health is in focus for HIV Testing Week 2017

National HIV Testing Week kicks off across Buckinghamshire on 18 November with a focus on getting local people to test and learn more about HIV.

As part of bSHaW, which provides sexual health and wellbeing services across Buckinghamshire, the team at Terrence Higgins Trust - the UK’s leading HIV and sexual health charity - will be offering free, fast and confidential testing throughout the week.

Staff and volunteers from the charity will be at Bucks New University on Tuesday 21 November, and the University of Buckingham on Wednesday 22 November offering students HIV testing on campus.

Young people aged between 15 and 24 years will also be encouraged to have a free chlamydia test at both events to help combat what is the most commonly diagnosed sexually transmitted infection. FREE chlamydia postal kits are also available online by visiting www.sexualhealthbucks.nhs.uk and clicking on 'I need a postal chlamydia kit'.

Latest figures shows that 43% of people newly diagnosed with HIV in Buckinghamshire in 2016 were diagnosed late, meaning the virus has already started to damage the immune system.

Testing for HIV puts you in control and, thanks to treatment, will stop you from getting seriously ill, enable you to live a normal lifespan, and prevent you from passing the virus on to anyone else.

National HIV Testing Week is run by Terrence Higgins Trust locally on behalf of Bucks County Council and National HIV Prevention .

Nigel French, HIV and Sexual Health Practitioner at Terrence Higgins Trust, said: "We’re really excited about National HIV Testing Week, and encourage anyone who might be at risk to come get a free, confidential test, and get your result in less than 15 minutes.

43 "Today, if you test positive, effective treatment means you can live as long as anyone else, and when the amount of the virus in your blood is reduced to undetectable levels, this means you cannot pass on HIV. Testing puts you in control and is nothing to be feared."

Noel Brown, Buckinghamshire County Council Cabinet Member for Community Engagement & Public Health said: "Although there have been great advances in the treatments available to help people who are living with HIV, early diagnosis is absolutely critical. No one is going to judge or cause embarrassment, and testing is quick and confidential - so I'd like to encourage anyone who may have been at risk to use the opportunity of this HIV Testing Week to get tested."

To support the National HIV Testing Week, Public Health England (PHE) will fund all requests for HIV self-sampling kits made to the national service from 6 November 2017 until 8 January 2017. Visit www.freetesting.hiv

Local people across Buckinghamshire can also take a free and confidential HIV test at any local bSHaW sexual health clinic. To find your nearest clinic, go to the service finder on: www.sexualhealthbucks.nhs.uk

For more information about National HIV Testing Week, go to: www.startswithme.org.uk/

44 Agenda Item 16 Buckinghamshire County Council Visit www.buckscc.gov.uk/democracy for councillor information and email alerts for local meetings

Report to Winslow & District Local Area Forum

Title: LOCAL PRIORITIES BUDGET 2017-18

Date: 5 December 2017

Author: Jane O’Grady, Director of Public Health

Contact officer: Simon Garwood Area Manager (01296) 383478

Electoral divisions affected: Wing Winslow

1. Summary

1.1 This report presents recommendations for the allocation of the Winslow & District Local Priorities Budget for 2017-18.

1.2 The LAF’s 2017-18 budget is £21,930, which was confirmed by Buckinghamshire County Council at its meeting in February 2017 of this, £13,234 has already been allocated, leaving a balance of £8,696 available for allocation.

2. Recommendation

2.1 The Winslow & District Local Area Forum is recommended to support the proposals summarised in the table below. Detailed descriptions and evaluations of the proposals are contained in the report.

Proposal Match Total Amount funding project recommended cost LAF Wide Sentinel £0 £3,359 £3,362 Oving Dropped Kerb £200 £1,600 £1,400 Walk to School Maps £0 £2,070 £2,070 Ice Cards Scheme (Ring Fenced) £0 £1,867 £1,864 Total £200 £8,896 £8,696 *subject to match funding.

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3. Background

3.1 The Winslow & District LAF has a Local Priorities devolved budget to be used for local priorities agreed as part of its Local Area Plan and which fit with the County Council’s strategic priorities. This budget is to be used to the well-being of the area identified by the Local Area Forum (LAF) through its local area planning process.

3.2 This funding must be spent on expenditure relating to this financial year running from 1 April 2017 to end March 2018.

3.3 Applications received are evaluated against the priorities agreed by the Local Area Forum (LAF) which are:  Building up the capacity of the community to add value to people’s lives.  Transport

3.4 They are also evaluated against the County Council’s strategic priority themes which are:  Safeguarding our vulnerable  Creating opportunities and building self-reliance  Keeping Buckinghamshire thriving and attractive.

3.5 More detail on these priorities is available at: http://www.buckscc.gov.uk/services/council- and-democracy/our-plans/our-strategic-plan/

3.6 All allocations are subject to the standard terms and conditions unless amended in the detailed recommendations below.

4. Budget Available

4.1 The LAF’s 2017-18 budget is £21,930, which was confirmed by Buckinghamshire County Council at its meeting in February 2017 of this, £13,234 has already been allocated, leaving a balance of £8,696 available for allocation.

4.2 The current allocations are:

Proposal Match Total project Amount Date of funding cost recommended Agreement Newton Longville Feasibility Study £5,122 £10,244 £5,122 09/03/17 Men in Sheds £0 £2,896 £2,896 09/03/17 Winslow Youth Action £0 £5,000 £5,000 09/03/17 Replacement Groundscrew (Little Horwood) £0 £216 £216 31/08/17 Total £5,122 £18,356 £13,234

5. Proposals recommended for funding

5.1 LAF Wide Sentinel

5.2 This proposal was put forwarded at the last meeting of the Winslow & District LAF. Following discussion is proposed that the LAF fund the purchases a second Sentinel device for the area to be hosted and managed by a Parish Council to help tackle speeding in the area.

46 5.3 Sentinel, is a discrete digital camera system for private and industrial use. It incorporates advanced speed detection technology, together with digital video capture, providing high quality live image capture for every speeding event. The internal rechargeable battery pack has sufficient capacity to give 8 - 10 hours of continual use with the option of an internal power supply available. The Video footage is recorded onto a standard SD card with each speeding event stored as a separate video file.

5.4 In terms of meeting the Local Priorities Budget funding criteria:

a) the proposal is a good fit with the LAF’s local priority of transport because purchasing and using this equipment, will further serve as a deterrent for speeding vehicles within the LAF area. The device will also help provide speeding data which can be used by the TVP to send warning letters to offending vehicles. b) the proposal provides a good fit with the County Council’s strategic priority to create opportunities and building self-reliance because the sentinel will be locally managed and enable volunteer to actively participate in making their local areas safer by reporting accurate speeding data and registration details to the TVP. c) the proposal provides an average fit in terms of value for money because although the LAF will be contributing 100% of the cost, parishes will be responsible for any ongoing costs (maintenance/repairs) for the scheme.

5.5 It is recommended that the LAF allocate £3,362 towards the cost of purchasing a Sentinel device. This funding is conditional on a Parish Council agreeing to host the device, and for all parish councils who make use of it to agree a process for funding future maintenance and repair costs.

5.6 Oving Dropped Kerb

5.7 This proposal has been submitted by Oving Parish Council to improve access by way of a dropped kerb to the Oving Recreational Ground for wheelchair users.

5.8 Currently wheelchair users in the village, and visitors, are unable to access the recreational ground via the pedestrian gate due to the lack of accessible access to the pavement. Oving Parish Council intend to obtain the appropriate licence from TfB to allow for work on the public highways and hire their own contractor to create drop kerb to improves site access for wheelchair users, those with mobility issues and people with trollies or prams.

5.9 In terms of meeting the Local Priorities Budget funding criteria:

a) the proposal is an average fit with the LAF’s local priority to build up the capacity of the community to add value to people’s lives because by improving access to the recreational ground, this will enable wheelchair users to be more involved in their local community events held at the recreational ground b) the proposal is an average fit with the County Council’s strategic priority to create opportunities and build self-reliance because Oving Parish Council will be purchasing a licences that will allow them to carry out work on behalf of TfB which will allow this to be completed within the financial year c) the proposal provides an good fit in terms of value for money because Oving Parish Council will be match funding by purchasing the licence from TfB to enable the work to be completed. The LAF is an appropriate funder for this work and a good cost value has been achieved.

5.10 It is recommended that the LAF allocates £1,400 to Oving Parish Council to hire a contractor to implement a dropped kerb outside of the Oving Recreational ground.

47 Funding is conditional on Oving Parish Council obtaining the correct licences from TfB to enable them to complete this piece of work with their own contractor.

5.11 Walk to School Maps

5.12 This project has been submitted by the School Travel Planning Team. This project aims promote walking (active travel) zones through the production of school specific maps. These will help to encourage more families to walk to school, increasing active travel, reducing congestion, reducing car use for the school journey and improving air quality in the local area.

5.13 The maps will indicate 5 and 10 minute walking zones, as well as showing existing cycle routes.

5.14 “5 minute walking zone” schemes are a popular way to encourage families to park further away from school and walk at least a short distance for their school journey, to relieve congestion at the school gate and encourage families to gain at least 10 mins of physical activity per day (50 mins per week). Many drivers do not appreciate the benefits of this small increase in physical activity and 5 minutes may be a more acceptable amount of time to them.

5.15 To engage with the school community and encourage families to participate, pupils will be involved in identifying the walking zones through a mapping exercise. The school will provide suitable text and their logo for the map, making it a more personal experience for participants.

5.16 The project outcomes will be;  Individual walking zone maps for specific schools.  Hard copy maps for the initial launch and a PDF version for schools to upload to their website  Lamp column stickers to mark the zone.  Display stands to support launch events.

5.17 The LAFs allocation will fund the maps for 2 schools at £1,035 each. The LAF are asked to indicate which of the following school they wish to be included in the scheme.  Great Horwood Combined School  Mursley Church of England School  Newton Longville C E Combined School  North Marston Church of England School  Swanbourne House School  Whitchurch Combined School  Winslow Combined School

5.18 If the project proves successful with the 2 schools chosen, the LAF may wish to provide further funding to the scheme in the next financial years to complete maps for the remaining schools in the LAF Area.

5.19 In terms of meeting the Local Priorities Budget funding criteria:

a) The proposal is an excellent fit with both of the LAF’s local priorities (Building up the capacity of the community to add value to people’s lives & Transport) as the maps will encourage parents to park further away from the schools and walk their children in, it will increase the daily activity levels of both groups as well as reducing congestion around schools. 48 b) The proposal is a good fit with the County Council’s strategic priority to Create Opportunities and Build Self-Reliance as it could increase the activity levels of parents and children by encouraging them to take responsibility for their own health and wellbeing. c) The proposal provides a good fit in terms of value for money because £2,070 represents good value for addressing two issues in the local area that could otherwise require expensive and not always desirable, solutions. The project will engage with parents and children across the local area as the proposal looks to target five local schools.

5.20 It is recommended that the LAF allocate £2,070 to the Schools Travel Planning Team to enable the creation of walking to schools map for 2 schools in the LAF area. The LAF are asked to choose which schools that have been detailed above should be the priority for this project. Funding is conditional on the contribution of the LAF being highlighted on all materials produced.

5.21 ICE Card Scheme

5.22 This project has been requested by Parish Councils across the LAF area to extend the ICE (In Case of Emergency) cards scheme funded in 2016-2017 cover a wider area of the LAF.

5.23 This original project was submitted to promote safety locally, particularly for vulnerable adults within the area, and those who live alone or with health issues. Winslow Big Society had developed an ICE card that was distributed to residents in Winslow. This project proved highly popular and the LAF have been asked to fund a second phase that will allow ICE Cards to be distributed in the parishes across the LAF area.

5.24 This project will be run as an ‘Opt In’ scheme with those parishes who wish to benefit from this scheme need to inform the Area Manager for the Winslow and District LAF to ensure that enough cards are purchased. Parish Councils will be responsible for the distribution of any ICE cards requested. Total cost of the scheme will be dependent on how many Parish Councils wish to be involved.

5.25 In terms of meeting the Local Priorities Budget funding criteria:

a) This proposal is an average fit with the LAF’s local priority of building up the capacity of the community to add value to people’s lives as the ICE card will provide reassurance to resident that they will be appropriately cared for if they are ever in an accident. b) The proposal is an average fit with the County Council’s strategic priority to create opportunities and build self-reliance because it will promote resilience among local residents and impact local feeling around the need for improved health and wellbeing. c) The proposal provides a good fit in terms of value for money because the scheme is reasonably priced for the work involved and the impact it will have on the local community.

5.26 It is recommended that the LAF ring-fence £1,864 toward the cost creating the ICE cards to be distributed across the area. All promotion of the scheme should clearly state that it was funded by the Winslow & District Local Area Forum and include the BCC swan roundel.

6. Future Proposals

6.1 Following LAF agreement regarding the above recommendations, the LAF’s budget would be allocated for 2017/18. Any future proposals put forward subject to a budget

49 allocation in following years must adhere to the guidance given for the allocation of the Local Priorities budget. 6.2 The LAF are asked to note that the deadline to submit TfB Projects for 2018-19 was 31 August 2017. All proposals are now being assessed and costed by TfB’s Area Schemes Delivery Team.

Report ends

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