Etc.Venues 200 Aldersgate EC1A 4HD

Client

Information Pack

etc.venues 200 Aldersgate EC1A 4HD

Introduction

We would like to officially welcome you to etc.venues located on the first floor of 200 Aldersgate, in the heart of the City of London.

We have prepared this guide to help you in the planning process prior to your event and to eliminate any surprises ahead of your arrival to the venue. By following the guidelines in this pack, the process should be as smooth as possible.

Your Event Manager’s Name:

Signature:

Contact Number/Email:

Contents

Venue Map & Directions Page 3 Venue Hire Page 4 Catering Numbers Page 4 Loading Bay Information Page 4 Car Parking Page 5 Getting to the First Floor (Lift Access) Page 5 Client Delivery & Collection Forms Page 7 Exhibitors & Client Materials Page 8 Couriers Page 8 Casual Venue Furniture Inventory Page 8 First Floor Floorplan & Fire Evacuation Points Page 11 Upper Ground Floorplan & Fire Evacuation Page 12 Points Room Capacities Page 13 Venue Manager Statement of Intent Page 14 Use of Ladders Page 15 Food Disclaimer Page 15 Branding Opportunities Page 16 Event Bolt ons Page 22 2

APPENDIX Page 24 Delivery Labels Page 25 Collection Labels Page 26 Local Restaurants Page 27 Local Bars Page 28 Local Hotels Page 29

Venue Hire

The venue hire times for your event are ………. to …….… if you require additional time to these hours, please consult your Event Manager.

Final Catering Numbers

Your Final Catering Number determines the number of people the kitchen will cater for on your event. It is possible that if you have more attendees than your stated Final Catering Number you will run out of food and beverage. In this scenario, etc venues accept no responsibility for the reputational loss of the event. Your delegate numbers will be monitored on your event day and any increase above your Final Catering Numbers may incur additional charges.

Loading Bay Information

Please note: Etc.venues is located at 200 Aldersgate, EC1A 4HD. However, the loading bay has a different postcode.

Etc. venues St. Paul’s is serviced by the North Loading Bay. Please note there are 2 loading bays in the venue. The North Loading Bay is located on Albion Way, EC1A 7EE and is located just off Montague Street. The loading bay is manned between the hours of 07.00am and 19.00pm on weekdays. Upon arrival you will need to report to the loading bay manager located in the office at the rear of the Loading Bay. If you will be expecting deliveries or collections outside of the hours of 07:00 and 19:00, it will be required that you pre-book a time slot with the loading bay which may incur additional charges. Please consult your Event Manager regarding this.

Please note: no cars or vans can be left in the loading bay and there is a 20 minute limit

Car Parking Facilities near EC1A 4HD etc.Venues St Paul’s

D C

A Name Aldersgate Street

Address 158-170 Aldersgate Street, EC1A 4HY

Distance from venue 2 mins

Disabled Bays? No

Open hours Mon-Sun 24h

B Name West Smithfield

Address EC1A 9DS

Distance from venue 4 mins

Disabled Bays? Yes

Open hours Mon-Sun 24h

C Name Euro Car Parks

Address EC1M 6BQ

Distance from venue 6 mins

Disabled Bays? Yes

Open hours Mon-Sun 24h

D Name Legion Parking Services

Address EC2Y 8HQ

Distance from venue 7 mins

Disabled Bays? Yes

Open hours Mon-Fri 6:00-24h

Getting to the First Floor (Lift Access)

Once collected by a member of the team you will be brought to the first of the two lifts that allow you to access the venue on the first floor. The dimensions of the first lift are as follows:

Door Cart Height 2.1m 2m Width 1.45m 2m Depth - 1.45m This lift will take you to the Lower Ground (LG) floor of the building. You will then be required to go down the corridor and turn right past a series of lifts (not for use by deliveries or suppliers) and turn left at the first point, leading to the second lift. The dimensions for the second lift are as follows:

Door Cart Height 2.1m 2.1m Width 1.5m 1.8m Depth - 2m Take this lift to the first floor (1) and turn left. etc.venues is through the glass fronted doors, located just around the corner.

The maximum weight limits for each lift is 2,500kg.

Any items larger than these dimensions must be bought up via the escalators from the main entrance of the building out of hours (after 19.00 and before 07.00) when the escalators will be stationary. Please discuss the delivery of any oversized items with your Event Manager.

1.8m

2.1m 2m

Client Delivery / Collection Forms

In order to ensure a smooth operation, please complete the Client Delivery / Collection Form (located in Appendix) and submit to your Event Manager at least one week prior to arrival. With the City of London currently on a severe threat level, we must insist that all deliveries and collections are labelled with the etc.venues label only, if other labels are used, we cannot guarantee that the items will be delivered on time.

Materials for your event should arrive no earlier than 24 hours prior to the start of your venue hire and should be collected no later than 24 hours after your venue hire, due to limited storage space. We cannot accept liability for any loss or damage to items that are left onsite.

All deliveries / collection are subject to approval by your Event Manager.

Exhibitors / Client Materials

Please utilise the Client Delivery Labels to ensure that your goods can be tracked upon arrival and collection.

Couriers

Upon closure of the event, if you are leaving any materials to be couriered back, please agree with your Event Manager prior to departure. Please utilise the Client Delivery Labels when utilising couriers to ensure that your goods can be tracked upon arrival and collection. Please ensure the courier is aware of what they are collecting and where they are delivering to as it speeds up their collection process when they arrive at the venue.

If an exhibitor is using companies such as UPS, FedEx or DHL they must provide and attach the correct company collection labels to each item as these courier companies will not collect items without their correct labels. These labels are to be used in addition to the etc.venues labels. Courier companies need to quote the order number on the labels otherwise we can’t release the items.

Client delivery labels must be used

Casual Venue Furniture Inventory

Your Event Manager has a wealth of knowledge of how best to maximise the flow of your event utilising the venue furniture.

The furniture listed below illustrates what is included as part of your Venue Hire. We can provide alternatives or additions but please be aware that additional items may incur charge, for information please consult your Event Manager.

Please note that any damages to fixtures and fixings within the venue may incur charges.

Big Brother Chair & Small Coffee Table Soft Seating and Round Coffee Table

Square Poseur Tables

Uncovered Trestle Table

Covered Trestle Table

First Floor Floorplan of Fire Escapes

When you arrive at the venue your Event Manager will go through a Client Induction which explains all of the emergency procedures. The fire alarms are tested in the venue every Friday at 15:00 and the fire curtains are tested every Saturday at 09:45. Below are floorplans of the venue with all fire escapes labelled.

Upper Ground Floorplan

North Wing Room Capacities

Rooms Dimensions (m) Theatre Cabaret U- Classroom Boardroom Shape

Premium W7.5mxL12mxH3.6m 108 72 34 68 38 1 Premium W8.5mxL16mxH3.6m 176 84 42 84 48 2 Premium W7.5mxL12mxH3.6m 108 72 34 68 38 3 Premium W24mxL12mxH3.6m 400 250 N/A 190 N/A Suite Premium W16.5mxL12mxH3.6m 300 150 N/A 150 N/A 1&2 Premium W16.5mxL12mxH3.6m 300 150 N/A 150 N/A 2&3 Dedicated W4.5mxL6mxH3.6m 24 13 10 N/A 12 Specialist W8mxL6.3mxH3.6m 42 24 20 16 24

South Wing Room Capacities

Rooms Dimensions (m) Theatre Cabaret U- Classroom Boardroom Shape Impressive W7.5mxL12.5mxH3.6m 85 42 18 36 24 1 Impressive W7.5mxL12.5mxH3.6m 96 45 26 42 38 2 Impressive W14.5mxL12mxH3.6m 186 96 36 96 52 Suite Innovative W9.5mxL8mxH3.6m 86 42 22 38 28 Energetic W6mxL10mxH3.6m 44 24 16 16 24 Dynamic W5mxL7.5mxH3.6m 40 14 14 16 16 Touch W6.2mxL4mxH3.6m N/A 12 10 N/A 12 Base

Upper Ground Room Capacities

Rooms Dimensions (m) Theatre Cabaret U- Classroom Boardroom Shape Creative W16.8mxL14.9mxH2.7m 250 150 N/A 150 N/A 1 Creative W10.6mxL9.3mxH2.7m 75 36 20 36 30 2 Creative W11.8mxL9.3mxH2.7m 100 70 28 70 32 3 Creative W22.4xL18.6mxH2.7m 175 98 45 98 55 2&3

Venue Manager Statement of Intent

Use of Ladders

Here at etc.venues we do have ladders available on site. If you would like to use one then please consult your Event Manager who can assist you. You will need to fill in a ladder disclaimer form in order to use our equipment.

Food Disclaimer

If you are planning to bring any form of food or beverage onto site you will be required to fill in one of our food disclaimer forms, please consult your Event Manager if this is the case. etc.venues takes no responsibility for any food that is consumed on the premises which has been purchased from another supplier.

Accidental Damage

Upon arrival and departure either your Events Manager or Deal Manager will do a walk through of the venue to inspect for damage. Any damage to the site may incur charges.

Venue Domain

The venue domain begins at the front doors of each wing, we kindly ask that no delegates or signage be present outside of this domain during your event. This includes the atrium area at the front of the venue.

Branding Opportunities

Food & Beverage Branding Options

To enhance your event here at etc.venues we offer the opportunity to brand your food and beverage to fit you! Whether it is your corporate colours in our delicious cocktails or seeing your company logo

on our homemade cupcakes, we are open to creating ways to personalise your events.

Building Branding

North Wing

With exclusive hire of the North Wing you have to ability to brand the venue further by placing vinyl covers with company/event information across our sliding front doors. There are two glass panels that are fixed, (panels 1&2), panels 3 and 4 are the sliding doors. The dimensions of each panel of the sliding doors are as followed:

Panel 1 – Height 238cm, Width 125cm

Panel 2 – Height 238cm, Width 125.5cm

Panel 3 – Height 238cm, Width 97cm (sliding door)

Panel 4 – Height 238cm, Width 97cm (sliding door)

Panel 5 – Height 238cm, Width 128cm

The entire length of the glass doors is 563cm.

563cm

238cm

125cm 125.5cm 97cm 97cm 128cm

Once in side the venue, you have free rein to brand the space. As long as the venue is left the way you found it, you have the freedom to be as creative as you wish.

As shown below, previous clients have branded the two pillars just by the North Wing etc.venues reception, these have the following dimensions:

Pillar 1 Height: 340cm Front Panel Width: 68.5cm Side Panel: 57cm

Pillar 2 Height: 340cm 57cm 68cm Front Panel68.5cm Width: 57cm 68cm Side Panel Width: 57cm

340cm Etc desk

340cm

Why not brand the coffee points? There are two coffee points positioned along the galleria which you can personalise and brand to fit your needs.

There are numerous other options for branding the North Wing space such as the wall around the media wall, ceiling hangings and the etc.venues reception desk. Please see images below of previous clients’ ideas. Please refer to your Event Manager if you would like to brand the venue.

Lectern Dimensions

South Wing

With exclusive hire of the South Wing, there are many opportunities for branding. See the examples below where clients have put their company stamp on the space.

If you have any queries regarding branding please consult your event manager as additional charges may be incurred.

AV Media Opportunities

Media Wall – North Wing

Included in your contract is one image across all 9 screens of the media wall, but the media wall has the facility to be split into sections where you can show up to 4 videos, your event agenda, live tweets from your delegates etc….

If you have any queries regarding the media wall please consult your event manager as additional charges may be incurred.

Premium Plasma, South Wing Plasma & Upper Ground Plasma

These plasma screens offer a great opportunity to brand your event or offer your delegates more information.

Event Bolt-Ons

Security We can provide Licensed Door Supervisors whom have all undertaken and surpassed the SIA’s training standards for door supervision, prior to a substantial vetting procedure and issuance of the appropriate license. The combination of door supervision, customer service and guest safety training ensures that clients receive staff that can communicate effectively with customers, diffuse potential conflict situations and add to the customers' positive event experience.

Hostesses

Want to add an air of sophistication and make a great first impression at your next event, show or conference? Look no further than our beautiful, bright and capable hostesses and hosting staff. Your Event Manager can make all the arrangements to cover linguistic challenges, specific uniforms, and reception and registration duties.

Translators & Interpreters

From business documents to websites, a range of language conversations and covering most disciplines from legal and financial text. We have translators covering most worldwide dialects available to the benefit of event, conference or exhibition.

Similarly, our professional, immaculately presented, friendly and helpful interpreters are experienced across a range of sectors and roles. From assisting VIP’s during events to providing live interpreting services during presentations or speeches.

Your Event Manager has a wealth of ideas to enhance the social aspect of your event, conference and exhibition. Our proven entertainment acts are renowned in the industry to stimulate talking points and promote lasting memories.

Entertainment

Dancefloors & DJ’s

Event Theming

If you require any further clarification or details please contact your Event Manager

Appendix

DELIVERY TO VENUE To: FAO etc.venues St. Paul’s, Your Representative's name 1st Floor

200 Aldersgate, London, EC1A 4HD Your Telephone Number: EC1A 7EE (North loading bay)

Tel: +44 (0) 203 735 7700 Your Company Name

Your Events Manager's name:

Package ______of ______NAME AND DATE OF EVENT

COLLECTION FROM VENUE

TO: (Contact from your company): Company Name: Address:

Country:

Contact telephone number:

Collection date:

Courier: Courier reference: Package ______of ______NAME AND DATE OF EVENT

Local Restaurants

Name Address/Distance Phone Number/Website Type of Cuisine

Manicomio 6 Gutter Lane, Tel: 020 3641 1854 Italian London EC2V 8AS http://www.manicomio.co.uk/city/ 5 mins walk Paternoster Unit 1, Warwick Tel: 020 3589 2088 British Chop Court, London http://www.paternosterchophouse.co.uk/ House EC4M 7DX 5 mins walk Barbecoa 20 New Change Tel: 020 3005 8555 International Passage, London http://www.barbecoa.com/ - Steak EC4M 9AG 7 mins walk Club 57 West Tel: 020 3589 2672 French Gascon Smithfield, http://www.clubgascon.com/ London EC1A 9DS 2 mins walk Morgan M 50 Long Lane, Tel: 020 3589 4521 French London EC1A 9EJ http://www.morganm.com/ 4 mins walk The St Paul's Tel: 020 7248 2469 British Restaurant Cathedral, St http://www.restaurantatstpauls.co.uk/ at St Paul’s Paul's Cathedral Churchyard, London EC4M 8AD 5 mins walk Taberna 9-11 Bow Tel: 020 7248 5552 Italian Etrusca Churchyard, http://www.etruscarestaurants.com/restaurants/taberna- London EC4M etrusca 9DQ 9 mins walk Peony Club 46 Gresham Tel: 020 7726 0308 Chinese Street, London http://www.peonyclub.com/ EC2V 7AY 7 mins walk Kurumaya 76-77 Watling Tel: 020 7236 0236 Japanese Street, London http://www.kurumaya.co.uk/ EC4M 9BJ 9 mins walk

Local Bars

Name Address/Distance Phone Number/Website Dion 65 St. Paul's Tel: 020 7248 8880 Churchyard, London http://www.dionlondon.co.uk/dion_stpauls.htm EC4M 8AB 5 mins walk The Saint Rose Street, Tel: 020 7600 5500 Paternoster Square, http://www.thesaintbar.co.uk/ London EC4M 7DQ 5 mins walk The Terrace Bar at One New Change, Tel: 020 8305 3088 Madison London EC4M 9AF http://www.madisonlondon.net/

6 mins walk

Hand & Shears 1 Middle Street, Tel: 020 7600 0257 London EC1A 7JA N/A

4 mins walk

Jewel 130 Wood Street, Tel: 020 7600 9624 London EC2V 6DL http://www.jewelstpauls.co.uk/ 7 mins walk

The Duke and 2-3 Creed Lane, London Tel: 020 7248 9825 Duchess EC4V 5BR http://www.thedukeandduchess.co.uk/ 8 mins walk

Old Red Crow 71-72 Long Lane, Tel: 020 7726 2595 London EC1A 9EJ http://theoldredcow.com/ 4 mins walk

C&B (formerly 10 Paternoster Square, Tel: 020 7618 9520 Corney & Barrow) London EC4M 7DX http://www.corney- 5 mins walk barrow.co.uk/bars/locations/paternoster- square/

Davy’s Woolgate 25 Basinghall Street, Tel: 020 7600 5216 Bar & Brasserie London EC2V 5HA http://www.davy.co.uk/woolgate 8 mins walk

Local Hotels

Hotel Name Address Star Reservations Rating Grange St. Paul’s Hotel 10, Godliman 5* Tel: 020 7074 1000 Street Email: [email protected] EC4V 5AJ Website: www.grangehotels.com

Distance: 0.4 miles/ 0.5km The Montcalm at 52, Chiswell 5* Tel: 020 7614 0100 Brewery London City Street Website: EC1Y 4SD www.themontcalmlondoncity.co.uk

Distance: 0.4 miles The Andaz 40, Liverpool 5* Tel: 020 7961 1234 Street Email: [email protected] EC2M 7QN Website: www.andaz.hyatt.com

Distance: 0.8 miles/ 1.3km Chancery Court Hotel 252, High 5* Tel: 020 7829 7009 Holborn Email: [email protected] WC1V 7EN Website: www.chancerycourthotel.com

Distance: 1 mile/ 1.6km One Aldwych 1, Aldwych 5* Tel: 020 7300 1000 WC2B 4BZ Email: [email protected] Website: www.onealdwych.com Distance: 1.2 miles/ 1.9km The Waldorf Hilton Aldwych 5* Tel: 020 7836 2400 WC2B 4DD Website: www.hilton.co.uk/waldorf

Distance: 1.2 miles/ 2.1km Threadneedles – The 5, 5* Tel: 020 7657 8080 City’s 5 Star Boutique Threadneedle Email: Hotel Street, EC2R [email protected] 8AY Website: www.theetoncollection.com

Distance: 1.3 miles/ 2.1km The Zetter Hotel St. John’s 4* Tel: 020 7324 4444 Square, 86-88 Email: [email protected] Clerkenwell Website: www.thezetter.com Road, EC1M 5RJ

Distance: 0.3 miles/ 0.5km Club Quarters, St Paul’s 24, Ludgate Hill, 4* Tel: 020 7437 4370 Hotel EC4M 7DR Email: [email protected] Website: www.clubquarters.com Distance: 0.4 miles/ 0.6km Rookery Hotel 12, Peter’s 4* Tel: 020 7336 0931 Lane, Cowcross Email: [email protected] Street, EC1M Website: www.rookeryhotel.com 6DS

Distance: 0.4 miles/ 0.7km Apex London Wall 7-9, Copthall 4* Tel: 020 7562 3030 Hotel Avenue, Email: London, EC2R [email protected] 7NJ Website: www.apexhotels.co.uk

Distance: 0.5 miles/ 0.9km Malmaison Hotel 18-21, 4* Tel: 020 7012 3700 London Charterhouse Email: [email protected] Square, EC1M Website: www.malmaison.com 6AH

Distance: 0.5 miles/ 0.8km Crowne Plaza London 19, New Bridge 4* Tel: 020 7437 4370 City Street, EC4V Website: www.cplondoncityhotel.co.uk 6DB

Distance: 0.5 miles/ 0.8km Apex Temple Court 1-2, Serjeant’s 4* Tel: 020 7437 4370 Inn, Fleet Email: Street, [email protected] EC4Y 1LL Website: www.apexhotels.co.uk

Distance: 0.7 miles/ 1.2km Club Quarters, 7, Gracechurch 4* Tel: 020 7666 1620 Gracechurch Street, EC3V Email: [email protected] 0DR Website: www.clubquarters.com

Distance: 0.8 miles/ 1.3km

196 Bishopsgate 196, 4* Tel: 020 7621 8788 Bishopsgate, Email: [email protected] EC2M 4NR Website: www.196bishopsgate.com

Distance: 0.9 miles/ 1.4km Apex City of London 1, Seething 4* Tel: 020 702 2020 Hotel Lane, EC3N 4AX Email: [email protected] Distance: 1.1 Website: www.apexhotels.co.uk miles/ 1.8km Novotel Tower Bridge 10, Pepys 4* Tel: 020 7265 6000 Street, EC3N Website: www.novotel.com 2NR

Distance: 1.2 miles/ 1.9km Citadines Aparthotel 7-21, Goswell 3* Tel: 020 7566 8000 Barbican Street, EC1M Email: [email protected] 7AH Website: www.citadines.com/uk/london/barbican Distance: 0.6 miles/ 1km Holiday Inn Express 275, Old Street, 3* Tel: 020 7300 4300 London City EC1V 9LN Website: www.hiexpress.com

Distance: 1.1 miles/ 1.8km