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New York State Gazetteer New York State Gazetteer March 2016 Prepared by: Vital Statistics Unit & Health Data NY Program Division of Information and Statistics Office of Quality and Patient Safety In Collaboration with: Bureau of Vital Records Division of Administration Table of Contents Overview ......................................................................................................................................... 3 How Codes are Determined ............................................................................................................ 4 Table 1: County Codes and Description ..................................................................................... 4 NYS County Map ............................................................................................................................. 3 Gazetteer Contributors ................................................................................................................... 3 New York State Department of Health - Bureau of Vital Records .......................................... 3 New York State Department of State – Division of Local Government .................................. 4 Update Vital Records Systems .................................................................................................... 4 New York State Office of Information Technology Systems ................................................... 4 Updates to the Gazetteer ........................................................................................................... 4 How these codes are used .............................................................................................................. 5 How to obtain an electronic copy ................................................................................................... 5 Health Data NY ............................................................................................................................ 5 Change Log from Prior Version ....................................................................................................... 5 Table 2: Dissolved Villages ......................................................................................................... 5 Table 3: Village Consolidations .................................................................................................. 6 Table 4: Correctional Facility Codes ........................................................................................... 6 Change in Status ......................................................................................................................... 6 Overview This manual, prepared by the Vital Statistics Unit in collaboration with the Health Data NY program from the Division of Information and Statistics within the Office of Quality and Patient Safety, is intended to identify individual registration districts in New York State and their corresponding Gazetteer Code as of November 2015. Registration districts are places in New York State such as cities, towns, villages, and facilities that have registrars that record vital events. These registration districts are used to identify residences and places of occurrence of events reported as part of the vital records registration system of the New York State Department of Health. The Bureau of Vital Records, within the Division Administration of the New York State Department of Health maintains the list of all vital records registrars within the state and is solely authorized to recognize such forms submitted by any jurisdiction as discussed in Public Health Law 4120. Page 3 NYS Gazetteer November 2015 How Codes are Determined Codes in this Gazetteer utilize the following naming convention: the first two digits are a county code as specified below, and the last two digits specify the city, town or village. Table 1: County Codes and Description County Code County Description County Code County Description 01 Albany 35 Orange 02 Allegany 36 Orleans 03 Broome 37 Oswego 04 Cattaraugus 38 Otsego 05 Cayuga 39 Putnam 06 Chautauqua 41 Rensselaer 07 Chemung 43 Rockland 08 Chenango 44 St Lawrence 09 Clinton 45 Saratoga 10 Columbia 46 Schenectady 11 Cortland 47 Schoharie 12 Delaware 48 Schuyler 13 Dutchess 49 Seneca 14 Erie 50 Steuben 15 Essex 51 Suffolk 16 Franklin 52 Sullivan 17 Fulton 53 Tioga 18 Genesee 54 Tompkins 19 Greene 55 Ulster 20 Hamilton 56 Warren 21 Herkimer 57 Washington 22 Jefferson 58 Wayne 24 Lewis 59 Westchester 25 Livingston 60 Wyoming 26 Madison 61 Yates 27 Monroe 70 New York City 28 Montgomery 80 Out Of State 29 Nassau 93 New York 31 Niagara 94 Bronx 32 Oneida 95 Kings 33 Onondaga 96 Queens 34 Ontario 97 Richmond B=Borough C=City H=Hamlet T=Town V=Village X=Coteminous town and village Z=Institution *=Major population of village November 2015 Page 4 NYS County Map Gazetteer Contributors New York State Department of Health - Bureau of Vital Records All new vital records registration districts must notify and be approved by the Bureau of Vital Records, within the Division Administration of the New York State Department of Health. The creation of a new village does not necessitate the creation of a new registration district. Contact the Bureau of Vital Records for a list of additions. Current contact: Bureau of Vital Records Division of Administration New York State Department of Health 800 North Pearl St., Rm 221 Menands, NY 12204 518-474-7825 Page 3 The Bureau of Vital Records maintains the list of non-municipal registration districts. Contact the Bureau for a list of non-municipal subtractions. New York State Department of State – Division of Local Government The New York State Department of State keeps track of the status of municipalities in the state. Dissolved villages are removed from updates of the Gazetteer, and noted in a change log. A list of dissolved villages is maintained in the Local Government Handbook. The handbook is available at the following direct link: http://www.dos.ny.gov/lg/publications/Local_Government_Handbook.pdf Current contact: Bureau of Local Government Services Division of Local Government New York State Department of State 99 Washington Ave Albany, NY 12231-0001 518-486-6485 Update Vital Records Systems New York State Office of Information Technology Systems Once a list of codes that are no longer valid or new codes are established, the revised codes are processed by the NYS Office of Information Technology Systems (OITS) to update Vital Records data systems. Current contact: Bureau of Business Solutions Office of Information Technology Systems Corning Tower Albany, NY 12237 518-402-5307 Updates to the Gazetteer The Gazetteer is updated annually by the Vital Statistics Unit within the Bureau of Health Informatics. Current contact: Vital Statistics Unit Bureau of Health Informatics Division of Information and Statistics Office of Quality and Patient Safety New York State Department of Health Corning Tower, Rm 1911 Albany, NY 12237 [email protected] 518-474-3189 Page 4 How these codes are used The codes in this manual, are used by coders in the Bureau of Vital Records to identify residences and places of occurrence of events reported as part of the vital records registration system of the New York State Department of Health. No other known use of the full four digit codes currently exist in the Department of Health although in previous years other programs did use these codes on their records. The two digit county coding scheme is still used regularly by many programs. How to obtain an electronic copy Health Data NY A copy of this manual in Excel or csv format can be downloaded from the Health Data NY website at: Health.Data.NY.Gov at the following direct link: https://health.data.ny.gov/Health/New-York-State-Gazetteer/cpcx-4uew Change Log from Prior Version This version of the Gazetteer is the first update since November 2007. The updates in this document reflect the removal of registration districts that are no longer recognized by the Bureau of Vital Records. The following villages have been dissolved. Vital events previously assigned to these municipalities will now be coded to the town they were located within Table 2: Dissolved Villages Village County Gazetteer Code Altmar Oswego 3720 Andes Delaware 1220 Brightwater Oneida 3222 East Randolph Cattaraugus 0422 Edwards St. Lawrence 4422 Keeseville Clinton 0920 Keeseville Essex 1520 Limestone Cattaraugus 0421 Perrysburg Cattaraugus 0432 Pike Wyoming 6026 Randolph Cattaraugus 0429 Seneca Falls Seneca Falls 4923 The following villages have had their registrar functions consolidated with the town in which they are located and no longer have their own gazetteer code Page 5 Table 3: Village Consolidations Village County Gazetteer Code Argyle Washington 5720 Barneveld Oneida 3232 Canastota Monroe 2626 Cape Vincent Jefferson 2226 Corinth Saratoga 4521 Holland Patent Oneida 3230 Massena St. Lawrence 4402 Milford Otsego 3825 Ossining Westchester 5905 Port Dickinson Broome 0320 Portville Cattaraugus 0428 Prospect Oneida 3231 Sodus Wayne 5828 Sodus Point Wayne 5829 Wampsville Monroe 2627 Whitney Point Broome 0323 Windsor Broome 0327 New York State Correctional Facilities that previously had their own registrar will now be coded the same as the municipality in which they are located. Table 4: Correctional Facility Codes Facility County Gazetteer Code Attica Yates 6091 Auburn Cayuga 0591 Bedford Hills Westchester 5992 Clinton Clinton 0992 Eastern Ulster 5591 Elmira Chemung 0791 Great Meadow Washington 5791 Livingston Livingston 2594 Mid Orange Orange 3598 Ossining Westchester 5991 Wallkill Ulster 5592 Woodbourne Sullivan 5291 Change in Status Hamlet of Mastic Beach (Suffolk) is now Village of Mastic Beach. No change to Gazetteer code. Page 6 .
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