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DIRECTOR’S HANDBOOK SCARSDALE HIGH SCHOOL WIND ENSEMBLE Perform in ENGLAND FINLAND FEBRUARY 13 – 20, 2013 Your World of Music WWW.KICONCERTS.COM FLIGHTS ELECTRONIC TICKETS: Electronic ticket copies are not necessary for check-in; only a valid passport is required. A manifest with Record locators, E-ticket numbers and Seat assignments for each tour member has been posted to MyKI. Changes to seating can be done at airport check-in. PASSPORT COPIES: We have copies of passports in the KI office. We urge you to take a set of copies or make sure each member of the group has their own copy. This will be required should a passport go missing during the tour. CHECK-IN AT NEW YORK – JFK AIRPORT: We recommend arriving at the airport at least 3 hours prior to departure. British Airways is located in Terminal 7. The group will be checked in individually and checked luggage and instruments will be checked through to London, England. Each passenger will be issued 1 boarding pass to London Heathrow (LHR). After check-in, each passenger must clear a security checkpoint before proceeding to the departure gate. ARRIVAL AT LONDON HEATHROW AIRPORT: Your British Airways flight will arrive at TERMINAL 5. On leaving the aircraft, please follow signs for Arrivals and Customs and Immigration. Once your group has cleared customs with claimed baggage and instruments please proceed to the Arrivals area. Your tour guide, Erich Steiner, will be waiting for you here to escort the group to the awaiting coach and instrument truck. The truck with instruments will go straight from the airport to the Holiday Inn Kensington Hotel where KI staff will unload and supervise the instruments until the group arrives at the hotel. CHECK-IN AT LONDON HEATHROW AIRPORT: The group will be transported to the airport at least 2.5 hours prior to departure. The instruments will be transported from the hotel to the airport on a separate truck and upon arrival at the airport the group will need to unload the instruments from the truck. The British Airways flight to Helsinki departs from TERMINAL 3. The group will be checked in individually and checked luggage and instruments will be checked through to Helsinki, Finland. Each passenger will be issued 1 boarding pass to Helsinki (HEL). After check-in, each passenger must clear a security checkpoint before proceeding to the departure gate. ARRIVAL AT HELSINKI VANTAA AIRPORT: Your British Airways flight will arrive at TERMINAL 2. On leaving the aircraft, please follow signs for Arrivals and Customs and Immigration. Once your group has cleared customs with claimed baggage and instruments, please gather as a group with your tour guide, Erich, who will escort your group to the awaiting coach and instrument truck. The truck with instruments will go straight to the Hotel Sokos Vaakunal where KI staff will unload and supervise the instruments until the group arrives at the hotel. DISCOVER ENGLAND & FINLAND 2 FLIGHTS RETURN TO USA: The group will be transported to the Helsinki Vantaa airport for check-in 3 hours prior to departure. The instruments will be transported from the hotel to the airport on a separate truck and upon arrival at the airport the group will need to unload the instruments from the truck. British Airways is located in the TERMINAL 2. The group will be checked in individually and checked luggage and instruments will be checked through to New York. Each passenger will be issued 2 boarding passes: London (LHR) and New York (JFK). After check-in, each passenger must clear a security checkpoint before proceeding to the departure gate. CONNECTION AT LONDON HEATHROW AIRPORT: Connection time: 1 hour 40 minutes Your British Airways flights will arrive in TERMINAL 3 and your connecting flight will depart from TERMINAL 5. On leaving the aircraft, follow the purple signs for FLIGHT CONNECTIONS. A dedicated bus will transfer you and your hand luggage between terminals (departing every 10 minutes). At Terminal 5, the group and hand baggage will pass through a security checkpoint before reaching the Departure Lounge. Please check electronic monitors for updates on gate information. You must be at the boarding gate at least 30 minutes prior to departure. SCARSDALE HIGH SCHOOL WIND ENSEMBLE 3 CONTACTS KICONCERTS: KIconcerts office number is 719-260-0200 (Monday-Friday 8:00 AM – 5:00 PM MDT). KI STAFF: Kathy Petersen, KI Performance Director, will be with your group throughout the entire tour. US mobile: 1-719-271-6667 UK mobile: +44 758 4711 544 EMERGENCY NUMBER: The office after-hours emergency phone number is 719-963- 2018. This should only be used for genuine emergencies. TOUR GUIDE: Here is the UK mobile phone number of your tour guide who will be with your group throughout the entire tour. Erich Steiner: +44 7574505532 DISCOVER ENGLAND & FINLAND 4 HOTELS London: Holiday Inn Kensington Forum Address: 97 Cromwell Road, London, SW7 4DN Tel: +44 0871 942 9100 Fax: +44 20 7373 1448 http://www.hikensingtonforumhotel.co.uk/ Helsinki: Hotel Sokos Vaakuna Address: Asema-aukio 2, 00100 Helsinki Tel: +358 20 1234 610 Fax: +358 9 433 77100 http://www.sokoshotels.fi/en/hotels/helsinki/vaakuna/ SCARSDALE HIGH SCHOOL WIND ENSEMBLE 5 GROUP INFORMATION Group Information Director Director Number of performers 56 players Repertoire Fanfare for a Celebration - Gary D. Ziek - 2:30 Foundry - John Mackey - 4:30 Irish Tune from County Derry - Percy Grainger - 4:00 Shepherd’s Hey - Percy Grainger - 3:00 Dr. Craig Sherman, guest conductor **Symphony No. 2 – Finale - Jean Sibelius - 5:00 arr. Larry Daehn The Seal Lullaby - Eric Whitacre - 4:00 Second Suite in F for Military Band - Gustav Holst - 10:30 I. March II. Song Without Words: ‘I’ll love my love’ III. Song of the Blacksmith IV. Fantasia on the ‘Dargason’ V. Shenandoah - Frank Ticheli - 6:30 **Life in the Capital City - Timo Forsström - 5:00 III. Song of the Old Shipyard America, The Beautiful - Samuel Augustus Ward - 5:30 arr. Carmen Dragon COMBINED PIECES FOR LONDON Second Suite in F for Military Band - Gustav Holst Jason Noble, conductor EXCHANGE PIECES FOR LONDON Shenandoah - Frank Ticheli Iain McDonald, guest conductor America, The Beautiful - Samuel Augustus Ward Paul Hooper, guest conductor ** Helsinki program only DISCOVER ENGLAND & FINLAND 6 PERFORMANCE SUMMARY Scarsdale High School Wind Ensemble Friday 15 February Exchange Concert Chace Community School Enfield, London Monday 18 February Master Class Sibelius Academy Helsinki Monday 18 February Concert Sibelius Academy Helsinki SCARSDALE HIGH SCHOOL WIND ENSEMBLE 7 INSTRUMENT RENTALS 1 marimba (4 1/3 octave minimum) 1 xylophone (Musser) 1 vibraphone (Musser) 1 orchestral bells (Musser) 1 set of chimes/tubular bells 4 concert toms 1 large suspended cymbal 1 concert bass drum 4 timpani (high to low, standard) 1 set of bongos (two bongos) 1 snare drum (maple shell if possible, NOT aluminum) 1 gong (a/k/a tam tam) Wood block (4 pitches hi – low) 2 pairs Viennese crash cymbals with pads to hold 1 triangle with beater Drum kit **Helsinki only SPECIAL ITEMS FOR ‘FOUNDRY’ (Scarsdale to bring or purchase during tour) 4 metal piles (anything metal with resonance is okay) “clang” (another piece of metal, or a brake drum (these come from cars) 4 metal mixing bowls of various sizes (hi – low) 1 whip (wooden slapstick is fine) 2 small “trashy” china cymbals (for a “tinny” sound on the Mackey) 1 splash cymbal (or other bright, quick-decay cymbal) 1 vibraslap DISCOVER ENGLAND & FINLAND 8 PERFORMANCES The Event Exchange Concert Date Friday 15 February 2013 Venue Chace Community School, Enfield, London Schedule Arrive at the school Move into Assembly Hall Set up for rehearsal Rehearse for concert (2 hours) Iain McDonald will join at end of rehearsal Break for dinner Return to school Change into concert dress Meet members of the Junior Wind Band Meet members of the North London Brass Combined rehearsal Concert -performance by junior band -performance by North London Brass -performance by Scarsdale HS Shenandoah - Frank Ticheli Iain McDonald, guest conductor America, The Beautiful - Samuel Augustus Ward Paul Hooper, guest conductor -combined Finale Please refer to itinerary for timing Name of 1st partner group North London Brass Band Conductors: Iain McDonald and Paul Hooper (guest) Number or performers: 35 players Age range: School to adult Name of 2nd partner group Enfield Arts Support Service Wind Ensemble (EASS) Director: Lance Kelly Number or performers: 20 Age range: high school Combined repertoire Second Suite in F for Military Band Gustav Holst Jason Noble, conductor SCARSDALE HIGH SCHOOL WIND ENSEMBLE 9 PERFORMANCES Continued Concert march: Those Magnificent Men in their Flying Machines (Goodwin) - conducted Iain McDonald 3mins North London Brass repertoire Hymn setting: Dear Lord and Father of Mankind (Parry) conducted Paul Hooper 3mins Evergreen pop number: Too Good to be True, Can’t Take My Eyes Off You (Crewe & Gaudio) 3mins conducted Paul Hooper Contemporary Italian song: Con Te Partiro’ (Quarantotto) conducted Paul Hooper 3mins mezzo-soprano soloist Claire Stogden Last Night of the Proms patriotic medley: Fantasia on British Sea Songs (Wood) - conducted Paul Hooper 9mins Classic number, as featured in ‘Brassed Off: ‘The Floral Dance (Moss) - conducted Jason Noble 3mins Spanish paso doble march: Amparito Roca (Texidor) conducted Jason Noble 3mins Gold Medallion Concert March - John Edmondson - 2’ 30” Waltz for flute and clarinet Enfield Youth Wind Band -Dmitri Shostakovich/arr. Keeley - 4’ 00” The World is not Enough - David Arnold /arr. Bocock - 2’ 30” DISCOVER ENGLAND & FINLAND 10 PERFORMANCES Continued Instruments and equipment 1 marimba (4 1/3 octave minimum) available at venue or provided 1 xylophone (Musser) by KIconcerts 1 vibraphone (Musser) 1 orchestral bells (Musser) 1 set of chimes/tubular bells 2 concert toms 1 large suspended cymbal 1 concert bass drum 4 timpani (high to low, standard) 1 Yamaha Clavinova 50 Music stands Podium Chairs ADDITIONAL PERCUSSION TO BE CONFIRMED: 1 set of bongos (two bongos) 1 snare drum (maple shell if possible, NOT aluminum) 1 gong (a/k/a tam tam) Wood block (4 pitches hi – low) 2 pairs Viennese crash cymbals with pads to hold 1 triangle with beater Venue information Performance area: The stage is approx.
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