Doubletree Hotel Houston-Downtown
Meeting & Event Resource Guide
Our goal is to be Best to Do Business With. There are various stages when we interact with you, the customer. They are: solicitation and marketing, sales and booking, pre- planning, on-site and post-event. Through each of these stages, we focus on the following touch points: creativity, consistency, communication, flexibility and image.
To aid you in the planning process, we have compiled the following hotel information. It is a pleasure to assist you with coordinating the many details that are necessary for making the perfect meeting, convention or event a success. Please note that all pricing is subject to change.
We look forward to supporting you in planning a successful event.
Doubletree Houston-Downtown 400 Dallas Street Houston, TX 77002
www.Hilton.com www.houstondowntown.doubletree.com
Table of Contents
General Information Hotel Overview Guest Room diagrams with specifications Suite Information and Descriptions Dining Information with Restaurant Descriptions Hotel Shop(s) Information
Function Space and Banquets Function Space Diagrams with specification Catering Menu’s available separately
Resource Information Hotel specifics listed alphabetically
Forms Activities Amenity Request Form AV Form (For Exhibitors) Credit Application Credit Card Authorization Electrical Form Internet Form Miscellaneous request form Phone Form Planning Checklist Room Re-Key Form Shipping Form
GENERAL INFORMATION
The newly renovated Doubletree Hotel Houston Downtown is a full service hotel centrally located on the edge of downtown at the intersection of I-10 and I-45, in the heart of Houston's business and financial district. Convenient sky-bridges connect our contemporary hotel to the Allen Center buildings and Heritage Plaza. Also, the Doubletree is connected to downtown Houston's underground tunnel system. Both Bush Intercontinental Airport (IAH) to the north and Houston Hobby Airport (HOU) to the south are less than 30 minutes away and easily accessible via I-45. If location, value, impeccable service and comfort are priorities, the Doubletree Hotel is where you'll want to stay. In addition to dozens of major businesses and corporations, we're within walking distance of the Houston Theatre District, Toyota Center, Minute Maid Park, Bayou Place Entertainment Complex, Sam Houston Park, the Downtown Aquarium, The Houston Pavilion and the new Light Rail. The George R. Brown Convention Center, also within walking distance, provides over 1.2 million square feet of exhibit and meeting space. Houston's new light rail system connects downtown to Reliant Park Stadium, Arena, event facilities, and the Astrodome. For your convenience, we provide complimentary transportation to downtown destinations. Our oversized guestrooms, suites and executive accommodations feature floor-to-ceiling windows for expansive views of Houston's skyline, and include a long list of amenities like high-speed Internet access and our new Sweet Dreams beds. Whether you travel to Houston for business or pleasure, you'll appreciate guest services like our Business Center in the lobby, wireless HSIA in public areas, a Fitness Center, our inviting Lobby Lounge, a knowledgeable and helpful Concierge staff, and more. Enjoy casual dining in our Trofi Restaurant, serving Continental selections with an Italian and Mediterranean flair. For conferences, receptions, banquets, business or social events, our newly upgraded meeting and ballroom spaces can accommodate parties of up to 650 in style. Other nearby destinations includes Houston's world-renowned Medical District, first class golf courses, Rice University, University of Houston, Houston Zoo, the Museum District, and Galleria Mall. Join us in Houston's exciting "New Downtown". Our courteous and caring staff looks forward to welcoming you with our special, signature warm chocolate chip cookie at check-in.
FUNCTION SPACE AND BANQUETS
Catering Menu’s available separately. The hotel’s meeting space is specifically designed to accommodate events of all types ranging from private board meetings to large conventions and exhibitions. Meeting rooms can accommodate events from 12 guests to 700. The LaSalle Ballroom can accommodate up to 600 guests in a theatre style setting and the Granger Ballroom can accommodate up to 230 guests in a theatre style setting.
SECOND LEVEL Maximum number of people per seating style
Austin 650 25.00' x 26.00' 9 30 50 40 70 25 20 20
Dezavala 1,650 30.00' x 55.00' 9 100 150 130 200 0 40 40
Fannin 975 25.00' x 39.00' 9 25 45 40 50 25 20 20 Granger 3,304 59.00' x 56.00' 12 150 250 230 350 0 0 0 Ballroom Granger Ballroom- 1,881 33.00' x 57.00' 12 80 175 130 250 0 40 40 A Granger Ballroom- 1,430 26.00' x 55.00' 12 70 160 100 200 0 40 40 B
Lamar 700 28.00' x 25.00' 9 15 35 40 50 20 15 15 LaSalle 5,580 93.00' x 60.00' 13 350 600 450 650 0 0 0 Ballroom LaSalle Ballroom- 1,800 30.00' x 60.00' 13 100 150 130 200 0 40 40 A LaSalle Ballroom- 3,780 63.00 x 60.00 13 250 425 320 500 0 60 60 B
Milam 264 22.00' x 12.00' 9 8 16 10 20 10 0 0
Travis I 650 25.00' x 26.50' 9 30 50 40 70 25 20 20 Travis I 1,325 25.00' x 53.00' 9 60 100 80 120 50 40 40 and II
Travis II 650 25.00' x 26.50' 9 30 50 40 70 25 20 20
RESOURCE INFORMATION Advertising Opportunities Affiliates Airline Information Amenities Americans with Disabilities Act (ADA) Audio/Visual Automated Teller Machines Balloons Banks Banners Banquet Beverage Selection Banquet Curfews Banquet Equipment Banquet Menu Selection Banquet Terms and Conditions Bell Services Billing Box Lunches Business Center Bus/Bus Companies Car Rental Agencies Cash Paid Outs Cash Paying Guests Celebrity/ Dignitary Visits Changing Facilities/Day Use Check Cashing Privileges Check-In and Checkout Coat Check Services Coffee Maker Community Outreach Concierge Convention Center Corkage Credit Cards Credit Policy Currency Exchange Dance Floor Decorations Destination Management Companies (DMC) Deposits Diagrams Dietary Requirements Dine Around Directions to the Hotel Doctors on Call Dressing/Green Rooms Drug Stores Dry Cleaning eEvents Electrical Elevators Emergency Procedures Entertainment Environmental Commitment Executive Meeting Packages Exhibits Fax Machines Fax Numbers Fire Codes Fitness Center Flags Floral/Florist Food Donations Freight Elevator General Manager Gift Certificates Gift Ideas Golf Course Information Gratuities Group Reservations Identification Program (GRIP) Guest List Manager Guest Rooms Guest Room Deliveries Guest Service Hotline HEAT HHonors Floor Hospitality Desks Hospitality Suites Functions Hotel Facts/History Hotel Map Housekeeping In Conjunction With (ICW’s) Indemnification In-Room Dining Interpretation/Translation Services Internet Services Key Cards Key Hotel Contacts Kosher Labor Laundry/Valet Limousine Services Linen Selection Liquor Laws Load-In/Load Outs (Production, Decor, & Staging) Loading Dock Local Information Lost and Found Luggage Storage Manager on Duty (MOD) Mail Services Master Accounts Medical Facilities/Services Meeting Packages Meeting Room Capacities Meeting Room Deliveries Meeting Room Rental Meeting Room Set Standard Music/Musicians Newspapers/Publications Office Equipment/Supplies Off Premise Catering Parking Personalized On-Line Group Page (POG) Pets (policies) Photography Pianos Pools Post-Convention Meeting Post Event Report Posting of Events Pre-Convention Meeting Printing Services Production Guidelines Production Crew Meals Public Transportation Pyrotechnics Radios/Pagers/Nextels Recycling Registration Assistance Registration Desks Restaurants/Lounges Restaurant Reservations Restrooms Resumes Rigging Robes Safes/Safety Deposit Boxes Security Shipping and Receiving Shoe Shine Shopping Signage/Banners Site Inspection/Pre-planning Smoking Sound System Special Meal Requests SPORT Storage Suites Sunrise/Sunset Sustainability Taxes Taxicabs Team Member Recognition Telephones/Telecommunications Tents Theme Parties Tours/Sightseeing Trash Removal Tuxedo/Formalwear Voice Mail Weather Wheelchairs Wired Payment Worship Services Zip-Out Checkout
ADVERTISING OPPORTUNITIES The hotel offers groups and their affiliate’s opportunities to sponsor/advertise during the specified dates of the meeting/exhibit. Your Event Services manager will provide detailed information and can discuss other ideas not listed below:
. Logo products, e.g., keycards, cocktail napkins, to go lunch boxes, etc. . Video Channel . Plasma Screens . Banners/Signage
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AFFILIATES Groups meeting in conjunction with a conference, but not part of the official convention program who require meeting space will work directly with our Event Services Department. All meeting space, if available, will be at the hotel’s normal prevailing room rental rates and will be subject to the hotel’s standard contract terms and conditions.
A listing of all affiliates should be sent to the hotel no later than 90 days prior to the actual event, so that they can be individually contacted by the Catering/Event Services Department to set up food, beverage and billing arrangements.
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AIRLINE INFORMATION Airline Nationwide Aero Mexico 1-800-237-6639 Air Canada 1-888-247-2262 Air France 1-800-237-2747 Air India 1-800-223-7776 Air Jamaica 1-800-523-5585 Air New Zealand 1-800-262-1234 Air Tran 1-800-247-8726 Alaska Airlines 1-800-426-0333 All Nippon Airways 1-800-235-9262 American Airlines 1-800-433-7300 America West Airlines 1-800-235-9292 Austrian Airlines 1-800-843-0002 British Airways 1-800-247-9297 Continental Airlines 1-800-525-0280 Delta 1-800-221-1212 Frontier 1-800-432-1359 Japan Airlines 1-800-525-3663 Jet Blue 1-800-538-2583 KLM Royal Dutch Airlines 1-800-447-4747 Korean Air 1-800-438-5000 Lufthansa 1-800-645-3880 Midwest Airlines 1-800-452-2022 Northwest (Domestic) 1-800-225-2525 Northwest (International) 1-800-447-4747 Qantas 1-800-227-4500 Singapore Airlines 1-800-742-3333 Southwest Airlines 1-800-435-9792 United Airlines 1-800-521-0810 US Air 1-800-428-4322 Varig 1-800-468-2744 Virgin Atlantic 1-800-862-8621
Airport Information The nearest airport is the William P. Hobby Airport located 12 miles, approximately 15 minutes from the Doubletree Hotel Houston Downtown or Bush Intercontinental Airport located 21 miles, approximately 30 minutes from the Doubletree Hotel Houston Downtown.
Click on this link http://www.fly2houston.com for a map.
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AMENITIES The Room Service department is happy to service your group gift and amenity needs. For more information please contact your Catering/Event Manager to discuss your specific preferences or budgeting guidelines. Room Service gratuity is currently 19%. For a standard delivery, the fee is $3.00.
Standard Amenities For more information please contact your Catering/Event Manager to discuss your specific preferences or budgeting guidelines. Back to Resource Information
AMERICANS WITH DISABILITIES (ADA) The Hotel represents that the Hotel facilities being rented or reserved by you including guest rooms, common areas and transportation services are, and will be, in substantial compliance with applicable public accommodation obligations under the Americans with Disabilities Act. You agree that one week in advance of your event; you will furnish to us a list of any auxiliary aids needed by your attendees in meeting or function space. You agree that you will be responsible for the procurement and payment of all charges for any and all auxiliary aids. We will, upon your request, furnish you with the names of businesses you can contact to obtain these aids. You also agree to be responsible for compliance with the ADA in the set up and conduct of meetings for your event.
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AUDIO/VISUAL Presentation Services, our audiovisual company, brings over 15 years of experience in the field of audio visual to your meeting at the Doubletree Hotel Houston Downtown. Presentation Services may be reached by dialing 713-651-0695. Back to Resource Information
AUTOMATED TELLER MACHINES There is an ATM conveniently located in our Lobby area behind the wall at the Front Desk. There are also ATM locations in Houston at all major bank locations. Back to Resource Information
BALLOONS There is a $75.00 clean up fee for the use of helium balloons. All helium tanks must be in an approved safety stand or cart. There must be prior written approval for the use of all displays and/or decorations proposed by guest. Please see the Banquet Event Order (BEO) for other specific contractual information.
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BANKS
Chase Bank One Allen Center 500 Dallas Houston, TX 77002 713-752-8935 www.chase.com Monday – Friday 8 am – 5 pm, CLOSED: Saturday & Sunday
Frost Bank Two Allen Center Financial Center 1200 Smith Street Houston, TX 77002 713-388-7600 www.frostbank.com Monday-Thursday 9am-4pm Friday 9am-5pm CLOSED: Saturday & Sunday
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BANNNERS The Doubletree Hotel Houston Downtown takes pride in the condition and aesthetic appearance of our facility. In order to maintain a quality image for all Hotel guests, there are a few things we ask of you during your stay: Only professionally printed signage is allowed in the meeting/convention areas. These signs can be used with easels or in sign stands. No handwritten signs or flipcharts are allowed outside the meeting rooms. No banners can be hung along the walls of the Public Areas. Banners may be hung from the skirting of the hospitality desks and at outdoor functions. Hotel personnel must provide the labor to hang the signs, please see your Catering/Event Manager for details. In addition, nothing is to be placed over exit doors or located to conceal or obscure any exit. Back to Resource Information
BANQUET BEVERAGE SELECTION The Doubletree Hotel Houston Downtown offers a choice of standard and premium beverages on banquet bars. The following is a list of beverages currently offered by our beverage department for banquets. As the availability of some of the items vary, this list may or may not be complete and is subject to change. Specialty items are available upon request. All banquet bars serve wines by the glass, domestic and imported beers, soft drinks, juices, mineral water, and non-alcoholic beers and wines. Blended drinks and champagne by the glass are available upon request. Back to Resource Information
BANQUET CURFEWS There is an outdoor function curfew of 12:00 am. In accordance with Texas liquor laws, all alcoholic beverage sales will begin at 10:00 am and conclude at 2:00 am. Back to Resource Information
BANQUET EQUIPMENT Items in our banquet inventory are for your use at no additional charge. Any equipment requested not in inventory, which have associated costs, will be passed on to your group. For more information on banquet equipment, please see your Catering/Event Manager. Back to Resource Information
BANQUET MENU SELECTION We request that banquet menus, room arrangements, and other details pertinent to your convention be submitted to your Catering/Event Manager 60 days prior to your conference date. We are happy to custom design menu proposals for your group and assist in selecting the proper menu items and program arrangements to ensure a successful event. Specialty and theme parties may be designed to meet your particular needs. Special meal requests can be accommodated. Please advise your Catering/Event Manager in advance with any special dietary requirements. Back to Resource Information
STANDARD BANQUET TERMS AND CONDITIONS
1. ASSIGNMENT/CONFIRMATION OF FUNCTION SPACE: The function space assigned indicates the space is tentatively being held and will be held on a definite basis upon signing of the Event Order (“EO”). The terms and conditions of any group sales or catering sales agreement previously signed regarding this event remain in force and the EO is intended to provide specific function/event information in support of the original agreement. If for any reason the function space reserved is not available for your event, you agree that we may substitute space of appropriate size and comparable quality for your event. If you plan to print or publish the assigned space, please contact us first to confirm the room assignment. 2. GUARANTEE OF ANTICIPATED REVENUE: At least 72 hours (3 business days) before your event, you must inform us, in writing, of the exact number of people who will attend your event. The arrangements set forth on the reserve side of your EO will serve as the final arrangements for your event. The services, products, fees, etc. as noted will be provided at the time of your event and you will be charged based on the event guarantee that you give us or the number of people indicated at the time you signed the sales agreement or the EO, whichever is greater. We will not undertake to serve more than 3% more than this guaranteed minimum. 3. LABOR CHARGE: If the guaranteed number for your event is less than guaranteed persons contracted, we will add an additional room rental charge to your account. This will be used to cover our costs of the event and will not be distributed as a service charge or gratuity to our employees working at your event. 4. OVERTIME: You agree to begin your event promptly at the scheduled start time and agree to have your guest’s, invitees and other persons vacate the designated event space at the end time indicated on the final EO. You further agree to reimburse us for any overtime wage payments or other expense incurred by us because of your failure to comply with these regulations. 5. GRATUITY & SERVICE CHARGE: 22 % of the food and beverage total plus applicable state or local tax will be added to your account as a gratuity and fully distributed to servers, and where applicable, bussers and/or bartenders assigned to the Event. 22 % of the food and beverage total, plus any applicable state or local tax, will be added to your account as a service charge. This service charge is not a gratuity and is the property of the Hotel to cover discretionary costs of the Event. 6. PRICE INCREASES: There may be increases in prices due to unforeseen changes in market conditions at the time of your event. We will communicate these increases to you in advance. We will require written confirmation that you agree to pay these increased prices. Alternatively, we, at our option, may in such event make reasonable substitutions in menus and you agree to accept such substitutions. 7. SET UP CHARGES. Should extensive meeting room set-ups or elaborate staging be required, there will be a set-up charge to cover Hotel costs and additional labor. If equipment is necessary that exceeds Hotel’s inventory, then you agree to pay for the cost of renting this additional equipment. You agree to indemnify us for any damage caused to any Hotel property as a result of drayage related to your event, whether caused by you, your agents, employees, or contractors. 8. OUTSIDE FOOD AND BEVERAGE: Due to state law, you may not bring into the Hotel alcoholic beverages. You must obtain prior approval from us before you bring in any food or non-alcoholic beverages from outside sources. A Hold Harmless Agreement and Liability Insurance are required if food or beverage products not purchased and served by Hotel staff are brought in for consumption by your guests. Service fees will apply to any outside food or beverage served in our function space regardless if Hotel labor is required. 9. AUXILIARY AIDS: The Hotel represents and you acknowledge that the Hotel facilities being rented for you including guest rooms, common areas and transportation services will be in compliance with our public accommodation requirements under the Americans with Disabilities Act. You agree that you will furnish to us a list of any auxiliary aids needed by your attendees in meeting or function space at least two weeks prior to your event. You agree to pay all charges associated with the provision of such aids by the Hotel. 10. PROMOTIONAL CONSIDERATIONS: We have the right to review and approve any advertisements or promotional materials in connection with your function which specifically reference the Hilton name or logo. Hilton does not offer or accept any terms or conditions which provide commissions, rebates, HHonors points or other forms of compensation related to revenue for food, beverage, room or equipment rental. 11. CANCELLATION: You may cancel this Agreement only upon giving written notice to us. The parties agree and understand that in the event of a cancellation, our actual damages would be difficult to determine. Therefore, you agree to pay the liquidated damages outlined in your sales agreement, if any, or the guarantee amount as set forth in paragraph 2, whichever is greater. As products and services must be purchased and scheduled in advance, notification seven (7) business days or less before the event will require all charges (including labor and service fees, rentals and applicable taxes) for the final guarantee or contracted number of guests will be charged. Additional damages may be owed for cancellation of your sleeping room contract. 12. CONDUCT OF EVENT: Group agrees to comply with all applicable federal, state and local laws including health and safety codes and federal anti-terrorism laws and regulations including compliance with the provisions of 29 CFR part 470, and our rules, copies of which are available from the hotel’s sales department. Group agrees to cooperate with Hotel and any relevant governmental authority to ensure compliance with such laws. You assume full responsibility for the conduct of all persons in attendance at your event and for any damage done to any part of our premises during the time of your event. Should you require any rigging services for this event, all such services must be arranged through the in-house AV provider or the Hotel and you will be responsible for all costs associated therewith.
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BELL SERVICES Our bell services department is responsible for the movement of your luggage and the delivery of all non-food and beverage amenities and golf bag handling/storage. Porterage charges will be set forth in your contract. The current rate is $2.00 per bag/per trip, plus state tax, and is subject to change. Departure notices and bag pulls should be coordinated with our Bell Captain or Catering/Event Manager.
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BILLING Should you require a master account for billing purposes, please complete and return our credit application 4-6 months prior to your event. Upon approval, master accounts will be assigned per your instructions. Please be sure to advise your Catering/Event Manager in advance for any specific instructions on how you would like your bill organized. We recommend on-site daily review with the Group Billing Coordinator. Back to Resource Information
BOX LUNCHES Box lunches are available through Catering department. We can help you create your own customized lunch. If you wish to order box lunches for your group, your Catering/Event Manager will arrange the order for you and provide delivery to your specified location on the property.
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BUSINESS CENTER Whatever your business needs, they can all be accommodated through our in-house Business Center. Prices are quoted on an individual basis, depending on the type of equipment needed as well as the scope of the job requested. In order to address your specific group’s needs, please refer to the Business Center or discuss them with your Catering/Event Manager. Whether you require a fully operational office setup on property or various limited services, the Business Center is designed with everyone’s needs in mind. Access is from the guest key, 24 hours a day. For large quick printing or copying jobs, we recommend calling:
Precision Graphics 500 Dallas Street, #P10 Houston, TX 77002 713-650-6541- main line 713-650-6527 – fax web address: www.pgc1.com Monday – Friday 8 am – 6 pm
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BUS/BUS COMPANIES
Coach America/Coach USA 950 McCarty Drive Houston, TX 77029 713-671-0991 [email protected] www.coachamerica.com Monday-Friday 8am-5pm
El Expreso Bus Company 812 Delano Houston, TX 77003 713-236-1926 [email protected] www.elexpreso.net Monday-Friday 8am-3pm
First Class Tours, Inc. 12703 Eastex Freeway Houston, TX 77039 281-590-1803 [email protected] www.firstclasstours.net Monday-Friday 8am-5pm
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CAR RENTAL AGENCIES Doubletree Hotel Houston Downtown has a rental car service onsite with: National Car Rental 713-655-1031
Following are the three Hilton preferred companies, and contact numbers. Hertz Rent-A-Car 800-654-3011 Avis Rent-A-Car 800-321-3712 BUDGET RENT-A-CAR 800-527-0700
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*CASH PAID OUTS The Doubletree Hotel Houston is to be notified prior to your group’s arrival on the need for any Cash Paid Outs. Cash Paid Outs must be covered in advance with a check equal to or greater than monies needed. Cash Paid Outs may be processed Monday-Friday 8:30am- 5:00pm. Should you wish to process a paid out during any other times or day, please inform your Events Service Manager.
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*CASH PAYING GUESTS In the event a hotel guest does not have a major credit card to secure his/her room, the Doubletree Hotel Houston Downtown will require full payment in advance for room and tax charges. In addition, there will be a $50.00 per day refundable deposit for incidental charges. If the guest does not wish to establish credit for incidental charges, the guest room phone will be restricted to room-to-room calls. All room folio charges from the Food and Beverage outlets and movie charges will also be restricted.
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CELEBRITY/DIGNITARY VISITS Rest assured your celebrities or dignitaries will be treated with the utmost confidentiality. Your Catering/Event Manager is happy to work with you to accommodate any needs you have.
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CHANGING FACILITIES/DAY USE Please contact your Catering/Event Manager regarding our changing facility. There may be a half-day rate charged. The hours of guest room availability for day use will depend on occupancy of the hotel.
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*CHECK CASHING PRIVILEGES Hotel guests may cash checks at the Front Office. The check must be imprinted with the guest’s name and address and made out to Doubletree Hotel Houston Downtown. Identification may be required. Hotel guest may cash up to $50 a day.
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CHECK-IN AND CHECKOUT Hotel check-in is 3:00 pm., and checkout is 12:00 p.m. (All guests arriving before 3:00 p.m. will be accommodated as rooms become available. Our Guest Service Department can arrange to check luggage for those guests arriving early when rooms are not available and for guests attending functions on departure day.) Early Departure Your guests will have the opportunity to confirm their departure date at check-in. Once this departure date has been confirmed, there will be a $50.00 early departure fee assessed in the event the guest departs prior to their confirmed departure date. Late Departure Late checkouts are available upon request and subject to availability. Please contact the Front Desk directly to discuss availability and associated fees. Zip Checkout With zip checkout, your room folio is provided at your door early in the morning of your departure. Simply verify the charges, use the television remote or dial extension 7361 to check-out. Please leave your keys in the room. If you are not departing the hotel immediately, luggage storage can be arranged at the bellman’s desk.
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COAT CHECK SERVICES Coat check service is available and can be coordinated by your Event Manager. Prices listed below are subject to change: Hosted - $75.00 flat rate per attendant
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COFFEE MAKER Coffee makers are in every guest room.
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COMMUNITY OUTREACH Doubletree Hotel Houston Downtown is a proud sponsor for Dodson Elementary School.
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CONCIERGE The Doubletree Hotel Houston Downtown Concierge desk is located directly in the center of Lobby Level. Concierge assistance is available from 7:00 am – 11:00 pm, 7 days a week. The Concierge can assist with the following: show tickets, restaurant reservations, city tours, and city information as well as many other requests.
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CONVENTION CENTER HOUSTON George R. Brown Convention Center 1001 Avenida de las Americas Houston, Texas 77010 Main Line 800-427-4697; 713-853-8000 Main Fax 713-853-8090 Website: [email protected] Travel time: 3 -6 minutes The Doubletree Hotel Houston Downtown provides free shuttle service to and from the George R. Brown Convention Center.
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CORKAGE The Doubletree Hotel Houston Downtown corkage fee is $2.00 - $10 per item. Please contact your Catering/Event Manager for more details.
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CREDIT CARDS The Doubletree Hotel Houston Downtown accepts most major credit cards including: AMEX Bank check cards w/credit card logo Carte Blanche Diner’s Club Discover MasterCard Visa
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CREDIT POLICY Unless you have established credit in advance with us, you will pay the entire contract price in cash or by certified check at least three business days prior to your function or by personal bank check two weeks prior to your function. If you would like to establish credit, please contact your Catering/Event Manager. Back to Resource Information
CURRENCY EXCHANGE Any branch of Chase Bank can exchange currency. The closest branch to the Doubletree Hotel Houston downtown is: Chase Bank and ATM 600 Travis Street, Houston, TX 77002 (713) 223-1818 chase.com
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DANCE FLOOR The flooring for the dance floor comes in three foot sections and can be arranged to accommodate anything up to a 30 foot x 30 foot square. The dance floor is offered on a complimentary basis.
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DECORATIONS Please contact your Catering/Event Manager for a description of items available as well as complete party package menus. We are happy to suggest ideas on novel favors, souvenir menus, printed programs, creative ice carvings, theme food presentations, and room accent decor and specialty linens.
We are not responsible for any loss or damage to property belonging to you or your attendees and do not maintain insurance covering it. All displays and/or decorations will be subject to our written approval and we reserve the right to contract and charge for hotel staff to provide the labor for any installations or removals of such.
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DESTINATION MANAGEMENT COMPANIES (DMC) Preferred vendors that have successfully worked with the hotel are listed below for your reference: Destination Houston: John Abrash – 713-227-8300, 912 Prairie, Houston, Texas 77002-3110 2. The Sullivan Group: Clare Sullivan - 832-200-1010, 4545 S. Pinemont, Houston, Texas 77041 3. Cosmo Cool Concepts Inc.: Clayton Orr - 713-863-1800, 1704 Seamist # 410, Houston, Texas 77008
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*DEPOSITS Required group Cash Deposits are outlined in your sales contract. Cash Deposits may be made at anytime throughout your stay and placed to your master account balance. Full pre-payment of room and tax is required for guests not wishing to utilize a credit card upon check-in.
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DIAGRAMS Diagrams are available on our website or contact your Catering/Event Manager.
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DIETARY REQUIREMENTS Our Chef will provide meals for your attendees with special dietary requirements. Please advise your Catering/Event Manager if a special meal is required.
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DINE AROUND Dine Arounds for your group are scheduled through your Catering/Event Manager.
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DIRECTIONS TO THE HOTEL From Airports 12 Miles Hobby Airport. Take I-45 north and take the Houston Ave exit. Turn right onto West Capital. Turn right onto Bagby St. Turn left onto Dallas St. The hotel is on the corner of Dallas and Bagby. 21 Miles Houston Intercontinental Take I-45 south from the airport. Follow the signs to downtown. Exit at McKinney which is to the left. Turn right at the first light (Bagby) and then turn left onto Dallas St. The hotel will be on the right. General Arrival Directions From North Houston - Take I-45 south to McKinney Street exit, downtown. At the first light (Bagby), turn right. Follow Bagby to Dallas and turn left the hotel is immediately on the right. From 59 North - Take Hwy 59 south to the Capital St. exit. Capital St. Follow to Bagby, turn left, follow to Dallas, turn left. Hotel is on the right hand side. From South Houston - Take I-45 north to the Memorial Drive/Houston Ave. Exit take Memorial Drive exit and follow to the first light. Turn right on Rusk and follow, under freeway, to Bagby. Turn right on Bagby and then left on Dallas. Hotel is immediately on the right. From Southwest Houston - Take Hwy 59 north to the Louisiana/Downtown exit, follow Louisiana to Lamar and turn left. Follow 2 blocks to Bagby and turn left. Follow 1 block to Dallas, turn left. The hotel is on the right. From I-10 East - Heading eastbound on I-10 to the Smith Street exit. Take Smith to Lamar and turn right and follow to Bagby. Turn left and follow 1 block to Dallas and turn left. The hotel is immediately on the right. From I-10 West - Traveling west on I-10, take I-45 south and exit on McKinney. Turn right on Bagby and then left on Dallas. Hotel is on the right. From HWY 290/Austin - Follow 290 to the 610 loop. Take 610 south to the I-10 junction. Follow I-10 east into downtown and take the Smith Street exit. Follow to Lamar and turn right and follow 2 blocks to Bagby. Turn left on Bagby and go 1 block to Dallas. Turn left on Dallas and the hotel is immediately on the right.
www.houstondowntown.doubletreehotel.com
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DRESSING/GREEN ROOMS Please contact your Catering Manager if you require any Dress/Green Rooms for entertainment.
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DRUG STORES Walgreens Drug Store 2612 Smith Houston, TX 77006 713-529-2969 Hours of Operation Monday – Friday 7am – 10 pm, Saturday & Sunday 8 am – 10 pm
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DRY-CLEANING – SEE LAUNDRY/VALET Laundry services are available by dialing extension 5792. Garments picked up prior to 9:00 am are returned to guests after 6:00 pm. the same evening. Please note that there is no service on the following Holidays: Memorial Day, July 4, Labor Day, Thanksgiving, Christmas and New Year’s.
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eEVENTS Hilton Family’s online booking channel for small groups and meetings.
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ELECTRICAL The Engineering Department provides assistance with all your mechanical and electrical needs. Please contact your Catering/Event Manager if you require an electrical services request form to secure additional power and/or labor services. All requests for power requirements are to be communicated to your Catering/Event Manager.
A complete production package is also available through your Catering/Convention Services Manager. Please see forms for pricing and ordering.
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ELEVATORS The Doubletree Hotel Houston Downtown has 3 guest elevators located on the first floor Lobby.
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EMERGENCY PROCEDURES The Doubletree Hotel Houston Downtown is fully prepared to handle different types of situations to assist our guests. The following is information on our emergency procedures:
The hotel internal emergency number is “0”. The hotel has an emergency response team 24 hours a day. In the event of an emergency, calling the emergency number “0” will initiate the appropriate response. Paramedics, Fire Department, and the Police Department are all located approximately 5-7 minutes from the hotel. Our Security Department, as well as a small number of other employees, are trained in CPR and First Aid. Emergency evacuation routes and procedures are located on the inside of all guest room doors. Nearest emergency room: St. Joseph Hospital. Nearest hospital: St. Joseph Hospital.
ENTERTAINMENT The Doubletree Hotel Houston Downtown has key contacts in the entertainment industry, which make it possible to assure satisfaction and secure the best local, national, and international talents. The city requests that outdoor entertainment begin no earlier than 10a.m. and end no later than 10p.m. Please contact your Catering/Event Manager for assistance in booking entertainment. Back to Resource Information
ENVIRONMENTAL COMMITMENT At Hilton Hotels Corporation, protecting the Environment is a top priority. Responsible environmental activity is good for both our business and the community. Hilton has developed a comprehensive company-wide policy to promote business practices that help preserve the environment. We provide guidelines for all of our facilities, and our goals are to “Reduce – Reuse – Recycle” as much as we can.
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EXECUTIVE MEETING PACKAGES Plan your complete meeting with care. Experience a perfect meeting. At the Doubletree Hotel Houston Downtown, we realize that time is precious to you. Many times, meting must be scheduled right away with little time for planning. Our meeting package is designed to fulfill your meeting request needs with as little as 24-hour notice! Complete Meeting Package $59.00 per Person Minimum of 20 People Continental Breakfast (upgrade and include Hot Entrees for $2.00 each, per Person) Bottle Fruit Juices Assortment of Pastries and Croissants Variety of Bagels and Cream cheeses Seasonal Sliced Fruit Presentation Regular and Decaffeinated Coffee and Herbal Teas Assorted Sodas Mid-Morning Break Regular and Decaffeinated Coffee and Herbal Teas Assorted Sodas Lunch (Please select from Our Catering Lunch Menus) Working Luncheons Plated Luncheons (For New York Strip Entrée add $5.00 per Person) The Sandwich Shoppe The Lunch Buffets- Limit 2 Entrees (Additional Entrees at $5.00 per Person) Mid-Afternoon Break (Upgrade to any of our Theme Breaks for $5.00 each, per Person) Assorted Cookies (Sugar, Macadamia Nut, Oatmeal Raisin, and Peanut Butter) Doubletree’s Signature Double Chocolate Chip Cookies Regular and Decaffeinated Coffee and Herbal Teas Assorted Sodas
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EXHIBITS Please request the hotel’s Exhibit Resource Guide from your Event Services Manager.
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FAX MACHINES Guest may access fax machines thru our Business Center. Fax machines are also located in our Front Office and in the Sales/Catering offices.
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FAX NUMBERS For Guests: 713-752-2734 Catering/Convention Services office: 713-759-1166 Sales office: 713-654-0727
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FIRE CODES
The following are a few general regulations that typically fall under local fire authorities’ specifications. They should be considered when planning and coordinating space, decorations, etc., in the ballrooms and meeting rooms, as well as all other applicable laws, codes, and regulations.
Where exits are not immediately accessible from an open floor area, safe and continuous passageways, aisles or corridors shall be maintained leading directly to every exit and shall be so arranged as to provide convenient access for each occupant to at least two exits by separate ways of travel. The aisle needs to be as wide as or wider than the exit to which they are leading.
There will not be any setup permitted in front of any exit doors. Staggering of dining tables is not permitted. All room sets must be in compliance with the local Fire Department regulations pertaining to occupancy load, mandatory aisles and ceiling clearance fire exits. Any event which has vehicle displays, fog machines, fueled cooking demonstrations, laser exhibits (including tabletop) or extensive productions with staging and props must have a certified permit from the local Fire Marshall. All associated fees for permits, floor plan approval and stand-by fire watch are your responsibility and final approved copies must be received at least three days prior to the event.
Every required exit, exit access or exit discharge shall be continuously maintained free of all obstructions or impediments to full instant use of fire or other emergency.
No furnishings, decorations, or other objects shall be placed so as to obstruct exits, access thereto, egress there from, or visibility thereof.
Hangings or draperies shall not be placed over exit doors or otherwise located as to conceal or obscure any exit. Mirrors shall not be placed on exit doors. Mirrors shall not be placed in or adjacent to any exit in such a manner as to confuse the direction of the exit.
No open flame devices shall be used in any meeting rooms. When necessary for ceremonial or religious purposes, the fire marshal having jurisdiction may permit open flame lighting under such restrictions as are necessary to avoid danger of ignition of combustible materials or injury to occupants.
Any furnishings, decorations, and stage settings shall be fire retardant treated and must display certificate of proof. Local fire authorities in advance of event set-up shall approve all extensive production plans.
Distance between tables must be equal to or greater than the required aisle width plus 19” for chairs on one or 38” for chairs on both sides.
It is ultimately the group’s responsibility to ensure that your event complies with all applicable laws, including, but not limited to fire and safety codes, rules and regulations.
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FITNESS CENTER The Fitness Center is located on the 4th floor. Guest key accessible anytime during your stay. There is no extra cost to use the Fitness Center. Hours of Operation: 7 days week/ 6:30 am – 10 pm.
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FLAGS Our Banquet Department currently has United States flags and State flags in inventory. If you require additional flags, please discuss rental costs with your Catering/Event Manager.
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FLORAL/FLORIST Flowers by Nino, Nino Shbeeb at 281-873-6466 feature a large selection of flowers and plants. They can provide beautiful table and buffet centerpieces for your special event. Please contact your Catering/Event Manager for assistance with a proposal for your special event.
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FOOD DONATIONS Hilton is committed to assist our communities in the effort to alleviate hunger in this country. Our hotels often have prepared food available from over-production that can be donated to charitable organizations for service to their constituencies. We ask you to cooperate with us in this endeavor.
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FREIGHT ELEVATOR The Freight Elevator services floor 1-20. The 2nd floor elevators stop opens on the entrance hallway leading to the LaSalle & Granger Ballrooms: Service Elevators #4 & 5 DOOR – 4’W X 8’H INSIDE – 5’ 6”W X 9’L 9’H Service Elevator #6 DOOR – 4’W X 7’H INSIDE – 5’ 4”W, X 7’ 11”X L, 7’ 5”H.
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GENERAL MANAGER Saundra Goldman joined the Doubletree Hotel Houston Downtown in 2005 as General Manager. She brings with her over 20 years of hospitality experience. Saundra is thrilled to welcome your group to the Doubletree and is committed to ensuring that your stay is both productive and enjoyable. Ms. Goldman is thrilled to welcome your group to the Doubletree Hotel Houston Downtown and is accessible as needed.
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GIFT CERTIFICATES A gift certificate is a wonderful way to reward your attendees, staff or sporting event winners. Gift certificates are available for purchase by calling 1-888-937-2410 or at www.hilton.com and are designated for restaurants, lounges, logo shops and guest room charges. Gift certificates are not honored at our retail shops; however, purchases may be made in certain retail shops and signed to the guest room. A gift certificate can be used as a credit to the guest room account. Please contact your Catering/Event Manager for further details.
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GIFT IDEAS
http://www.hiltontohome.com/ - The Hilton Serenity Collection
http://www.hilton.corplogoware.com/?rep=hilton - Olympic Merchandise
http://www.waldorfcollection-hotelsathome.com/home.html - The Waldorf Collection
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GOLF COURSE INFORMATION
Pasadena Municipal Golf Course 18 holes over 6,750 yards with a par of 72 (Municipal) 1000 Duffer Ln Houston, TX 77034-4139 (281) 481-0834 7 miles from the center of Houston
Glenbrook Golf Course 18 holes over 5,923 yards with a par of 71 (Municipal) 8205 N Bayou Dr Houston, TX 77017-3799 (713) 649-8089 14 miles from the center of Houston
Clear Creek Golf Course 18 holes over 6,768 yards with a par of 72 (Public) 3902 Fellows Rd Houston, TX 77047-6702 (713) 738-8000 16 miles from the center of Houston
Gus Wortham Park Golf Course 18 holes over 6,314 yards with a par of 72 (Municipal) 7000 Capitol St Houston, TX 77011-4644 (713) 928-4261 18 miles from the center of Houston
Texaco Country Club 18 holes over 6,254 yards with a par of 72 (Public) 12800 Texaco Rd Houston, TX 77013-4221 (713) 453-7501 18 miles from the center of Houston
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GRATUITIES Informally known as tipping, in the United States tipping is voluntary. Tips are supposed to be rewarded for services performed as well as a supplement to an employee's income (gratitude). Recommendations for housekeeping - $1.00-2.00 per day, Bellman - $1.00 per bag and discretionary for above and beyond services provided for you. Disclosure: all gratuities not outlined in the contract are discretionary.
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GROUP RESERVATIONS IDENTIFICATION PROGRAM (G.R.I.P.) Manage room blocks proactively with automated cross-reference of group registration lists against hotel reservations.
. Automates the process of all reservations booked within or around an associated group block . Reduces exposure to attrition . Ability to monitor booking pace . No charge – it’s FREE
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GUEST LIST MANAGER An on-line tool provided by Hilton to group customers that allows them to manage their group’s reservations on-line and provides on-line guest list information.
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GUEST ROOMS The hotel’s current bedding breakdown is as follows: 226 King; 118 Queen/Doubles; 6 Suites
Texas state law and local enforcement of national fire codes mandate that there is a maximum of four guests per room (adults/children).
Hilton is pleased to present “The Serenity Collection”, today’s premier bedding package including pillow top mattress and luxury linens. Did you enjoy your night’s sleep? Visit www.pacificcoast.com to order your own Serenity bed.
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GUEST ROOM DELIVERIES Bell Services delivers non-food or packaged deliveries to the guest rooms. The charge for deliveries is as follows: Outside of guest room door: $1.00 per piece Under the door: $2.00 per piece Deliveries inside the room: $2.00 for the first item & $1.50 for each additional item Special delivery (i.e. flowers, baskets, gifts, boxes etc.) $2.00 per item
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GUEST SERVICE HOTLINE Guests with specific needs or requests may pick up a house phone and dial extension “0”. A hotel operator will direct your needs to the appropriate hotel contact.
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HEAT HEAT (Hilton Environmental Analysis and Tracking) is our internal measurement system to collect, analyze, and track environmental and social performance at our property as well as our brands globally. In so doing, we are able to integrate sustainability as a core performance metric and drive economic and social returns. Your Catering/Event Manager can share detailed information.
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HHONORS FLOOR The 6th, 18th and 19th floors are designated for our HHONORS members.
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HOSPITALITY DESKS Your Catering/Event Manager is happy to arrange a hospitality desk for your group. Hospitality desks are located in main lobby near the group’s check-in. Phones may be arranged in advance with either in-house extensions or direct dial numbers. Please note that all hospitality desks will be taken down each evening and reset for the next day’s use. Should you require a larger area for an office, storage or hospitality, please consult your Catering/Event Manager for space availability. Handwritten signs and flip charts are not allowed in any hotel public areas. Professionally printed signs may be ordered in advance.
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HOSPITALITY SUITES FUNCTIONS Your Catering/Event Manager is happy to arrange a hospitality suite for your group.
HOTEL FACTS/HISTORY The following is a fact sheet for the Doubletree Hotel Houston-Downtown:
Location: Downtown Address: 400 Dallas Street, Houston, TX 77002 Telephone: 713-759-0202 Facsimile: 713-752-2734 Reservations: 1-800-222-TREE (1-800-222-8733) Website: www.houstondowntown.doubletree.com Managed By: Hilton Hotels Corporation Grand Opening: 1984 Last Renovation: 2008 Employees: Full Time: 160 Part-Time/On-Call: 7
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HOTEL MAP Attendees may receive a map in their key packet when they arrive at the hotel. Your Catering/Event Manager can customize the map for your guests to state your group name and show locations and directions for your special functions.
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HOUSEKEEPING Daily housekeeping services, which consist of general cleaning, take place between 8 a.m. and 4:30 p.m. Monday – Friday; 9:00 am – 5:30 pm Saturday & Sunday. Should one of your guests require special times of service, requests may be made directly with Housekeeping or your Catering/Events Manager. The suggested housekeeping gratuity is $1.00 per day. Some groups may have the gratuity rate predetermined in the contract and billed to the master account. Each guest room is provided with several special service amenities either at no charge or for a nominal fee. These items include: an iron and ironing board, coffee makers, hairdryers, in-room safe, bath/shower amenities, and extra pillows. Additional bedding available for children: cribs and roll-a-ways. Please note there is a maximum of four persons (including children) allowed per room.
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IN CONJUNCTION WITH (ICW’S) Any group hosting an In-Conjunction With Event is solely responsible for all charges and activities. The hosting convention must authorize all arrangements for meeting space, assignments, food, beverage, etc.
Groups meeting in conjunction with a conference, but not part of the official convention program who require meeting space and separate billing, are subject to credit approval. All meeting space, if available, will be at the hotel’s normal prevailing room rental rates and will be subject to the hotel’s standard contract terms and conditions.
A listing of all ICW’s should be sent to the hotel no later than 90 days prior to the actual event, so that they can be individually contacted by the Catering Department to set up food, beverage and billing arrangements.
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INDEMNIFICATION To the extent permitted by law, you agree to protect, indemnify, defend and hold harmless the Hotel, Hilton, and the Owner, and their respective employees and agents against all claims, losses or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney’s fees), arising out of or connected with your function, except those claims arising out of the sole negligence or willful misconduct of the hotel.
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IN-ROOM DINING Our In-room Dining is open Monday – Friday 6:00 a.m. to 12 midnight and 7:00 a.m. to 12 midnight on Saturday and Sunday for breakfast, lunch, dinner, snacks and beverage service. We are happy to offer convenient doorknob ordering for breakfast service. In- Room Dining can be reached at extension 7372 in-house. A variety of amenities are also available through room service. Room service gratuity is 19% and is posted automatically on all checks. There is also a delivery fee of $2.50 per order.
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INTERPRETATION/TRANSLATION SERVICES Communication Axess Ability Group (serving for four areas: Houston, McAllen, Midland, and Beaumont) http://www.caag4.com 1445 No Loop West, Ste 310 Houston, TX 77008 Phone: 713-807-1176 Fax: 713-807-1238
Sign Shares http://www.signshares.com 99 Detering, Suite 160 Houston, Texas 77007 Phone: 713-869-4373 Fax: 713-869-8463 VP: 72.16.240.118
Nightingale Interpreter Services 5802 Holly Street Houston, Texas 77074 Phone: 713-981-1543 Fax: 713-995-6376 E-mail: [email protected]
Accessible Signs http://accessiblesigns.com/ P.O. Box 10126 Houston, Texas 77206-0126 Voice: 713-263-9670 TTY: 713-263-8299 Fax: 713-263-9737 After Hours Emergency Line 713-501-8273
Consulate General of Belgium (713) 426-3933 2009 Lubbock St, Houston, TX
Consulate General of Thailand (713) 229-8241 600 Travis St, Houston, TX
Consulate General of Britain (713) 659-6270 1000 Louisiana St, #1900, Houston, TX
Consulate General of Argentina (713) 871-8935 2200 West Loop S, #1025, Houston, TX
Consulate General of China (713) 522-0319 811 Holman St, Houston, TX
Consulate General of Norway (713) 521-2900 2777 Allen Pky, #1185, Houston, TX
Consulate General of Japan (713) 652-2977 909 Fannin St, Ste 3000, Houston, TX
Consulate General of Mexico (713) 271-6800 4507 San Jacinto St, Houston, TX
Consulate General of China (713) 526-5394 3400 Montrose Blvd, Houston, TX
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INTERNET SERVICES The Doubletree Hotel Houston Downtown provides numerous Internet Services. AT&T and Stay Connected is our Internet Service Providers for all guests’ networks and will answer any questions concerning your system.
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KEY CARDS Please contact your Catering/Event Manager if you would like keys to any of your meeting, office, or hospitality rooms. If you wish to have a lock changed there will be a charge per door/per room and you may be required to sign a hold harmless agreement. Please contact your Catering/Event Manager for charges.
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(Customized) KEY CARDS Please contact your Catering/Event Manager if you would like custom keys for your group. They are an excellent way to market your organization.
KEY HOTEL CONTACTS The Doubletree Hotel Houston-Downtown Managing Committee consists of the following people: General Manager Saundra Goldman Assistant General Manager Ghassan Sakar Director of Finance David Yeager Front Office Manager Kim Reid Executive Chef Felix Mukulo Director of Housekeeping Debbera Victor Director of Engineering Billy Lynn
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KOSHER We offer a variety of Kosher Meals to our guests. These meals are prepared for us by Chef and are “Glatt Kosher”. Please ask your Catering/Event Manager for kosher suggestions.
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LABOR The Doubletree Hotel Houston Downtown is a non-union hotel.
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LAUNDRY/VALET – SEE DRY CLEANING Complete laundry services are also available by dialing extension5792 in-house. Garments picked up prior to 9:00 a.m. are returned to guests by 6:00 p.m. the same evening. Garments picked up after 9:00a.m., will be returned the following day by 6:00 p.m. Please note that there is no service on the following Holidays: Memorial Day, July 4, Labor Day, Thanksgiving Day, Christmas Day and New Year’s Day.
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LIMOUSINE SERVICES Arrangements may be made to have a group VIP transported by our hotel car, or through an outside service. State Parking is our preferred service and can be reached at 832-287- 4444.
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LINEN SELECTION A variety of table linens are available for your various functions. If you desire specialty linen, or would like quotes on theme-coordinated linens and chair covers, please consult your Catering/Event Manager.
Linen colors: White, Bermuda Sand Napkins colors: White, Ivory, Black, Burgundy
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LIQUOR LAWS The State of Texas has strict liquor laws that must be followed by the Doubletree Hotel Houston -Downtown. Because the hotel is only licensed-authorized to sell and serve alcoholic beverages that were purchased by a licensed beverage company, no group may bring in their own alcohol to be served. The legal drinking age in Texas is 21.
Your Catering/Event Manager may provide a copy of some of the applicable State of Texas liquor laws upon request.
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LOAD-IN/LOAD/OUT (PRODUCTION, DÉCOR AND STAGING) Please refer to the Production Resource Guide.
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LOADING DOCK The loading dock is located at the Bagby Street entrance. The hours of operation are from 6:00 am – 6:30 p.m. daily. Please ask your Catering/Event Manager for additional information. Dimensions: 1 Bays 177” (14.75 ft.) wide 36” (3.9 ft) height form floor
Doorway: 76 “ (6.33 ft) wide 88” (7.33 ft.) height
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LOCAL INFORMATION Parks
Sam Houston Park 1000 Bagby Houston, TX 77002
Sam Houston Park is a proud oasis of living history and wide-open greenness amid modern monuments to corporate and civic institutions. Surrounded by the skyscrapers and freeways that typify Twenty-first Century urban life, a short walk from City Hall, it reminds us all to breathe in fresh air and remember the gentility and nobility of the lives lived by those who built our great city and improved it through their efforts. Buffalo Bayou/ Eleanor Tinsley Park 3600 Allen Parkway Memorial Drive Houston, TX 77002 Tranquility Park 400 Rusk Houston, TX 77002 Discovery Green 1500 Mc Kinney Houston, TX 77010
Discovery Green, a 12-acre park located in downtown Houston, opened on April 13, 2008. With its proximity to the George R. Brown Convention Center, Minute Maid Park and Toyota Center, Discovery Green is an ideal location for the city's newest attraction.
Sporting Venues
Minute Maid Park 501 Crawford Street Houston, TX 77002 (713)259-8000
A jewel in the crown of the majestic downtown Houston skyline, Minute Maid Park has become a welcome home for the Houston Astros and has ushered in a new era of Major League sports in the city.
Reliant Stadium 1 Reliant Park Houston, TX 77054 (832)667-1400
Reliant Stadium is the only rodeo and NFL indoor/outdoor retractable roof, natural grass stadium that can be configured to utilize a 125,000 square foot space for general sessions, catered functions, exhibits, concerts, and much more. In addition, Reliant Stadium offers four massive concourse levels for special events. The design of the stadium roof provides a very flexible rigging configuration for major audio and visual presentations. 200 suites complement Reliant Stadium.
Toyota Center 1510 Polk Street Houston, TX 77002
The Toyota Center, home to the Houston Rockets, Comets and Aeros, is Houston’s newest venue. The 750,000-square-foot arena offers 18,300 seats for basketball, 17,800 for hockey and up to 19,000 for concerts.
Theaters All venues listed below are either a short walk from the Doubletree Hotel Houston Downtown or within the three mile radius of our complimentary shuttle.
The Hobby Center for the Performing Arts 300, 800 Bagby Street, Houston, TX (713) 315-2400
The Hobby Center opened to the public in 2002. The theater is located downtown on the edge of the Houston Theater District. Hobby Center features 60-foot-high glass walls with views of Houston's skyscrapers, Tranquility Park and Houston City Hall. The Hobby Center is named for former Texas lieutenant governor and Houston businessman, William P. Hobby whose family foundation donated the naming gift for the center. The center replaced the former Houston Music Hall and Sam Houston Coliseum.
Wortham Theater Center 500 Texas Street Houston, TX (713) 237-1439
The Wortham Center is home to Houston Ballet and Houston Grand Opera. Since its opening in 1987, Wortham has entertained audiences totaling more than 5 million people. It has also served as the backdrop for hundreds of social galas, civic meetings, corporate and group events, and even weddings, further underscoring its role as a community center as well as a performing arts venue.
Alley Theater 615 Texas Avenue Houston, TX (713) 220-5700
Theater Under the Stars 800 Bagby Street Houston, TX 77002 (713) 558-2600
Verizon Wireless Theater 520 Texas Street Houston, TX (713) 230-1666
Jones Hall 615 Louisiana Street Houston, TX 77002-2715 (713) 227-3974
The Jesse H. Jones Hall for the Performing Arts, commonly known as Jones Hall, is a performance venue and the permanent home of the Houston Symphony Orchestra and the Houston Society for the Performing Arts. Jones Hall is also frequently rented as a venue for contemporary pop musicians and other performers and is estimated to draw over 400,000 audience members yearly.
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LOST AND FOUND It is the policy of Hilton Hotels Corporation to make every effort to return any found property to its rightful owner. All found property in the hotel will be recorded, stored, and disposed of, whether it is found in a guestroom, public space, or any other area of your hotel. We will make every attempt to determine the legitimate owner and return the found property. If the owner cannot be determined within ninety days (or other time period specified by local law), the found property will be disposed of in accordance with the state law. If no local or state law exists, or these agencies decline involvement, the property shall be returned to the finder. This policy does not apply to minor items found on the property such as a toothbrush, ladies hosiery, cigarettes, etc.
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LUGGAGE STORAGE Based upon availability, a banquet/meeting room may be set aside to store hand carry luggage for individuals leaving later in the day. It is requested that the travel staff supervise these items, as they will be stored at your own risk.
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MANAGER ON DUTY (M.O.D.) For your convenience, a manager on duty is available 24 hours a day, 7 days a week and can be accessed via the guest service hotline at extension “0”.
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MAIL SERVICES Stamps are for sale in our Gift Shop. Guest Services provides USPS, FedEx and UPS services. Please refer to your Catering/Event Manager if you would like to arrange an on- site service for your group. The United States Post Office is located at 1401 Franklin Street, Houston, TX 77201 and can be reached at 713-226-3069. Their hours of operation are: Mon - Fri 7:00 am -7:00 pm/Sat 8:00 am-12:00 pm/Sun – Closed. Back to Resource Information
MASTER ACCOUNTS See Sales Agreement.
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MEDICAL FACILITIES/SERVICES Medical Services facilities nearby:
Christus St. Joseph Hospital 1401 St. Joseph Parkway Houston, TX77002 713-757-1000 **Travel time from the hotel is about 5 minutes**
MEETING PACKAGES Plan your complete meeting with care. Experience a perfect meeting. At the Doubletree Hotel Houston Downtown, we realize that time is precious to you. Many times, meting must be scheduled right away with little time for planning. Our meeting package is designed to fulfill your meeting request needs with as little as 24-hour notice! Complete Meeting Package $59.00 per Person Minimum of 20 People Continental Breakfast (upgrade and include Hot Entrees for $2.00 each, per Person) Bottle Fruit Juices Assortment of Pastries and Croissants Variety of Bagels and Cream cheeses Seasonal Sliced Fruit Presentation Regular and Decaffeinated Coffee and Herbal Teas Assorted Sodas Mid-Morning Break Regular and Decaffeinated Coffee and Herbal Teas Assorted Sodas Lunch (Please select from Our Catering Lunch Menus) Working Luncheons Plated Luncheons (For New York Strip Entrée add $5.00 per Person) The Sandwich Shoppe The Lunch Buffets- Limit 2 Entrees (Additional Entrees at $5.00 per Person) Mid-Afternoon Break (Upgrade to any of our Theme Breaks for $5.00 each, per Person) Assorted Cookies (Sugar, Macadamia Nut, Oatmeal Raisin, and Peanut Butter) Doubletree’s Signature Double Chocolate Chip Cookies Regular and Decaffeinated Coffee and Herbal Teas Assorted Sodas
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MEETING ROOM CAPACITIES
SECOND LEVEL Maximum number of people per seating style
Austin 650 25.00' x 26.00' 9 30 50 40 70 25 20 20
Dezavala 1,650 30.00' x 55.00' 9 100 150 130 200 0 40 40
Fannin 975 25.00' x 39.00' 9 25 45 40 50 25 20 20 Granger 3,304 59.00' x 56.00' 12 150 250 230 350 0 0 0 Ballroom Granger Ballroom- 1,881 33.00' x 57.00' 12 80 175 130 250 0 40 40 A Granger Ballroom- 1,430 26.00' x 55.00' 12 70 160 100 200 0 40 40 B
Lamar 700 28.00' x 25.00' 9 15 35 40 50 20 15 15 LaSalle 5,580 93.00' x 60.00' 13 350 600 450 650 0 0 0 Ballroom LaSalle Ballroom- 1,800 30.00' x 60.00' 13 100 150 130 200 0 40 40 A LaSalle Ballroom- 3,780 63.00 x 60.00 13 250 425 320 500 0 60 60 B
Milam 264 22.00' x 12.00' 9 8 16 10 20 10 0 0
Travis I 650 25.00' x 26.50' 9 30 50 40 70 25 20 20 Travis I 1,325 25.00' x 53.00' 9 60 100 80 120 50 40 40 and II
Travis II 650 25.00' x 26.50' 9 30 50 40 70 25 20 20
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MEETING ROOM DELIVERIES For small exhibits, when a drayage company is not being used, standard boxes or packages to and from the exhibit area will be delivered by the hotel bell staff for a charge of $5.00 –under 25 lbs/ $10.00 – over 25 lbs.
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MEETING ROOM RENTAL
8am - 5pm 8am -5pm Meting with 8am-5pm Meeting Meeting with CB Breaks and Same Room Banquet Rooms Only & Breaks for Lunch
LaSalle $ 3,000 $ 2,000 $ 850 LaSalle A $ 850 $ 600 $ 400 LaSalle B $ 2,000 $ 1,000 $ 600 Granger $ 2,000 $ 1,000 $ 600 Granger A $ 850 $ 600 $ 400 Granger B $ 850 $ 600 $ 400 Dezavala $ 850 $ 600 $ 600 Travis $ 800 $ 500 $ 400 Travis I $ 450 $ 300 $ 200 Travis II $ 450 $ 300 $ 200 Austin $ 450 $ 300 $ 200 Milam $ 300 $ 200 $ 100 Lamar $ 400 $ 250 $ 175 Fannin $ 400 $ 250 $ 175 Suite 407 $ 350 $ 250 $ 150 Nautile $ 350 $ 250 $ 150 Bagby $ 300 $ 200 $ 100
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MEETING ROOM SET STANDARD Standard meeting rooms include the following items:
Banquet or classroom tables and chairs Linens Pads and pens or pencils Ice water Lectern Basic meeting room set up is complimentary. Depending upon the extent of the setup requirements, additional charges may be incurred. Please contact your Catering/Event Manager for miscellaneous/electrical charge price sheets. All meeting rooms are set non- smoking.
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MUSIC/MUSICIANS Dynamic Entertainment James Levine 281-265-3535 www.dynamic-entertainment.com
Sound Connections Paul Olsen 713-641-6263 www.soundconnectionsinc.com
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NEWSPAPERS/PUBLICATIONS Newspapers available in our Gift Shop are: The Houston Chronicle New York Times Wall Street The USA Today is delivered to guest rooms seven days a week
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OFFICE EQUIPMENT/SUPPLIES The in-house Business Center offers a complete range of services including rental of computer systems, copier machines, facsimile machines, secretarial support, photocopying, word processing services, fax transmission, and shipping and mail services, just to name a few.
Prices are quoted on an individual basis depending on the type of equipment needed as well as the scope of the job requested. Discuss your group’s needs with the Business Center or with your Catering/Event Manager.
The Business Center is designed with everyone’s needs in mind. Access is from the guest key, 24 hours a day. For large quick printing or copying jobs, we recommend calling:
Precision Graphics 500 Dallas Street, #P10 Houston, TX 77002 713-650-6541- main line 713-650-6527 – fax web address: www.pgc1.com Back to Resource Information
OFF PREMISE CATERING We also offer Off Premise Catering, please contact your Catering/Event Manager for specific rules and regulations that apply.
PARKING The Doubletree Hotel Houston Downtown offers Valet Parking at a rate of $23 overnight Sunday– Thursday/ $12.00 Friday & Saturday and $15.00 a day for visitors. Self-parking is available at private surface lots surrounding Doubletree Hotel Houston-Downtown. If you are planning a large movement or delivery of rental cars for a specific group event or activity, please advise your Catering/Event Manager so that specific parking may be reserved.
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PERSONALIZED ON-LINE GROUP PAGE (POG) POG is a personalized web page for your attendees to book reservations directly online.
. Available at all Hilton Family properties . Customize with your program . Customize with your logo . No charge – it’s FREE
Please contact your Catering/Event Manager to create this group page. A link will be provided upon completion of this page that can be added to your website. The creation of this group page takes three to five business days.
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PETS (POLICY) Service animals are always welcome and must be accommodated. Service animals are always welcome and must be accommodated. Pets: Allowed Maximum size: Medium Maximum weight: 25 lbs Deposit: USD 75.00 Services: Non-refundable deposit Limit: 2 pets per room; not weighing more than 25 lbs. Back to Resource Information
PHOTOGRAPHY Walgreens Drug Store 2612 Smith Street Houston, TX 77002 (713) 529-2969 Store Hours M-F 7:00am-10:00pm Sat 8:00am-10:00pm Sun 9:00am-9:00pm Prints are available in an hour.
CVS Pharmacy 917 Main Street Houston, TX 77002 (713)982-5565 Store Hours M-F 6:00am- 09:00pm Sat 8:00am - 05:00pm Sun 10:00am- 05:00pm Prints are available in an hour.
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PIANOS
The Doubletree Hotel Houston Downtown has one upright piano. Rental fee is $50 plus gratuity and tax per use. Additional pianos are available for rent at:
Phillip Evans Piano Services www.phillipevanspianoservice.com 3003 Memorial Court Houston, TX 77007-5988 (281) 444-8863
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POOLS The Doubletree Hotel Houston Downtown does not have a pool. Arrangements can be made via the Front Desk to use the pool at the Hilton Americas, on a complimentary basis or discount tickets are available from the from the Front Desk to use the swimming pool at the Y.M.C.A:
Downtown Y.M.C.A. 1600 Louisiana Houston, TX 77002 (713) 659-8501
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POST-CONVENTION MEETING For meetings and conventions with more than 100 rooms on peak night, your Event Manager will complete a Post Event Report. This report details room pick-up and food and beverage revenues.
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POST EVENT REPORT For meetings and conventions with more than 100 rooms on peak night, your Event Manager will complete a Post Event Report. This report details room pick-up and food and beverage revenues.
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POSTING OF EVENTS The hotel will post daily events in the lobby and on the meeting room level. Posting of events by individuals either hosting an event or attending one require the prior approval of you Catering/Events Manager.
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PRE-CONVENTION MEETING In order to introduce our clients to the key contacts of the hotel, we would like to arrange a pre-convention meeting a day or two prior to your main group arrival. Please advise your Catering/Event Manager as to who will attend from your organization and what a convenient time would be for this meeting (time ranges from 30 minutes to one hour).
Please note that for smaller groups, a smaller more personalized meeting may be set up involving key operational department heads.
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PRINTING SERVICES
Precision Graphics 500 Dallas Street Houston, TX 77002 (713)650-6505 Located street level in Allen Center One
Book Binding CD Archiving Design & Document Preparation Digital Output of Files Digital Printing Document Archiving with PDF Lamination Litigation Support Services Mailing Services Online Printing Optical Character Recognition (OCR) Scanning Pickup, Delivery & Shipping Services Service Page Title Variable Data Printing
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PRODUCTION GUIDELINES Your Event Manager will provide you with the hotel’s Production Resource Guide.
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PRODUCTION CREW MEALS Please contact your Catering/Event Manager regarding production crew dining in the hotel employee cafeteria.
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PUBLIC TRANSPORTATION The Doubletree Hotel Houston Downtown has a shuttle that operates between 6:30 a.m. and 11:00 p.m. The shuttle picks up and drops off in the front drive of the hotel. Shuttle services are free and only service the Downtown area within a 3 mile radius. Houston METRO Rail operates for $1.00 each way or $2.00 roundtrip for all day. Hours of operation are 4:30 a.m. to 12:45 a.m. Monday through Thursday, 4:30 a.m. to 2:15 a.m. Friday, 5:30 a.m. to 2:15 a.m. Saturday, and 5:30 a.m. to 12:45 a.m. Sunday. Parking is available at the Fannin South Park & Ride, adjacent to the Fannin South Rail Station, as well as various points along the rail line. There is a local public bus service in the Houston area. Taxis are available from the hotel front door 24 hours a day. They are also readily available at the airport from 6:00 a.m. to 12:00 midnight p.m. Back to Resource Information
PYROTECHNICS Pyrotechnics of any kind are not permitted at the Doubletree Hotel Houston Downtown.
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RADIOS/PAGERS/NEXTELS We are willing to assist you in obtaining walkie-talkie radios and/or Nextels for use during your program. Please consult your Catering/Event Manager for assistance.
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RECYCLING The Doubletree Hotel Houston Downtown currently recycles the following paper products:
Notebook paper Computer/copy paper White & colored paper Legal pads Construction paper Stapled paper Drawing paper File folders Fax paper Envelopes with No Plastic Window Post-it notes Brochures Index cards Catalogs Newspapers Phonebooks Magazines Flattened cardboard Paperboard
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REGISTRATION ASSISTANCE If additional staffing is needed for your activity or hospitality desk, please consult with your Catering/Event Manager. Registration attendants are easily scheduled with sufficient notice.
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REGISTRATION DESKS Your Catering/Event Manager is happy to arrange a hospitality desk for your group. Phones may be arranged in advance with either in-house extensions or direct dial numbers. Please note that all hospitality desks will be taken down each evening and reset for the next days use. NOTE: Attendees must either “direct bill all charges” or all incidentals must be guaranteed to the group master account. NO EXCEPTIONS: This is based on room availability. We do not guarantee key delivery time. Should you require a larger area for an office, storage or hospitality, please consult your Catering/Event Manager for space availability. Handwritten signs and flip charts are not allowed in any hotel public areas. Professionally printed signs may be ordered in advance. Back to Resource Information
RESERVATIONS RAPID! RESERVATIONS AUTOMATED PROCESSING INPUT AND DELIVERY SYSTEM Expedited reservation processing straight from your rooming list into our system. . Eliminates dual entry process . Accurate and efficient reservations . Supports 3rd Party Clearinghouses . No charge – it’s FREE
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RESTAURANTS/LOUNGES Trofi Restaurant
Hours of Operations Monday to Friday Breakfast 6:00am-11:00am Lunch 11:00am-2:00pm Lunch Buffet 11:00am-1:30pm Dinner 5:00pm-10:00pm Saturday and Sunday Breakfast 7:00am-11:00am Lunch 11:00am-2:00pm Dinner 5:00am-10pm
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RESTAURANT RESERVATIONS Reservations are strongly recommended, but not required for all restaurants in the hotel and in Houston, whether it is for a table of four or a dine-around for 250.
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RESTROOMS Public restrooms are located in the following areas: on the 1st floor in the Lobby, 2nd floor foyer by the LaSalle and Granger ballrooms.
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RESUMES Contact your Event Services Manager for more information on Resumes.
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RIGGING Your Event Services Manager will provide you with the Production Resource Guide.
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ROBES HHonors Diamond members will receive a robe in their rooms for use during their stay. Guest may purchase robes at $75.00/each.
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ROPES/STANCHIONS Please check with your Catering/Event Manager for the availability of rope and stanchions with connecting rope, for your event.
For more information on banquet equipment, please see your Catering/Event Manager.
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SAFES/SAFE DEPOSIT BOXES Safe Deposit Boxes are available at the front desk and are arranged by your Guest Service Agent. You may access your box 24 hours a day.
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SECURITY If required, in our sole judgment, in order to maintain adequate security measures in light of the size and/or nature of your function, you will provide, at your expense, security personnel supplied by a reputable licensed guard or security agency doing business in the city or county in which we are located, which agency will be subject to our approval. Such security personnel may not carry weapons.
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SHIPPING AND RECEIVING Packages for functions may be delivered to the hotel up to one week prior to the event/convention. Arrangements must be made through your Catering/Event Manager for storage. Please note that the hotel storage facilities are extremely limited.
Please do not ship valuables. We cannot be responsible for contents.
When shipping materials to the hotel, please include the following information on all packages to insure proper delivery and storage:
Conference Name Event Dates Client / Guest Name Hold for Arrival (arrival date) Attention
We also recommend that you have a packing slip both inside and outside of each package. Guests will be responsible for the packing and return of all packages.
Receiving, handling and shipping charges may apply. No COD packages will be accepted. The Hotel policies on safe package handling are based on advice from the United States Postal Service (USPS) and the Federal Centers for Disease Control and Prevention (CDC).
Shipping from the Doubletree Hotel-Houston Downtown The Doubletree Hotel Houston Downtown utilizes FEDEX, DHL, and UPS for our shipping needs. Please see Guest Services for pick-up and delivery schedules. A Freight-Forwarding Form should be obtained from your Catering/Event Manager and completely filled out for shipping. Back to Resource Information
SHOE SHINE Shoe shine services are available in the lobby area Monday – Friday, 9:00am – 1:00pm.
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SHOPPING Doubletree Hotel Houston-Downtown Gift Shop 400 Dallas Street Houston, TX 77002 713-351-5752 Monday-Sunday: 8:00am-10:00pm
The Shops At Houston Center 1200 McKinney Street Houston, TX 77010 713-759-1442 Monday – Friday: 10:00 am – 6:00 pm; Saturday: 10 :00 am – 3:00 pm Sunday: CLOSED
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SIGNAGE/BANNERS The Doubletree Hotel Houston Downtown takes pride in the condition and aesthetic appearance of our facility. In order to maintain a quality image for all Hotel guests, there are a few things we ask of you during your stay: Only professionally printed signage is allowed in the meeting/convention areas. These signs can be used with easels or in sign stands. No handwritten signs or flipcharts are allowed outside the meeting rooms. No banners can be hung along the walls of the Public Areas. Banners may be hung from the skirting of the hospitality desks and at outdoor functions. Hotel personnel must provide the labor to hang the signs, please see your Catering/Event Manager for details. In addition, nothing is to be placed over exit doors or located to conceal or obscure any exit. Back to Resource Information
SITE INSPECTION/PRE-PLANNING Site inspections and property tours may be arranged through your Sales, Catering or Event Services Manager. Please contact the Sales Department for further information.
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SMOKING Doubletree Hotel Houston Downtown is a non-smoking facility.
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SOUND SYSTEM Some hotel meeting rooms and ballrooms have a basic sound system. Please contact your Catering/Event Manager with questions. There may be fees assessed for certain hookups as well as hourly labor charges. Anchor systems or supplemental systems will be required for all outdoor locations. Please make note of the hotel’s noise curfews: No sound system functions can take place outdoors before 8:00 a.m., and all outdoor evening functions must end no later than12:00 a.m.
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SPECIAL MEAL REQUESTS Please consult with your Catering/Event Manager for any special meal requests. The Doubletree Hotel Houston Downtown, Executive Chef is pleased to accommodate your requests to the best of his abilities..
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SPORT Sustainable Property Operations Results Tracking SPORT is an integrated, performance based system, built into our HEAT system that looks at all of the key focus areas in terms of sustainability and operational best practices. Your Catering/Event Manager can share detailed information.
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STORAGE Storage for your advance boxes and convention supplies is quite limited at the Doubletree Hotel Houston-Downtown. If you are anticipating shipping a large volume of materials, we suggest you consult your Catering/Event Manager as soon as possible to reserve a room or plan to utilize an area in your office or hospitality room set up. Hotel cannot provide security. If shipping valuables, please make arrangements to hire and pay for outside security. All crates and pallets must be loaded on to trucks. Back to Resource Information
SUITES The Doubletree Hotel Houston Downtown offers the following suites:
Presidential Suite
1 KING PRESIDENTAL SUITE-CITY VIEW-NONSMOKING The Presidential Suite is truly breathtaking. The cavernous 1,412 square foot suite is perfect for hospitality settings and an ideal central location for wedding parties. The bedroom features the Sweet Dreams by Doubletree plush top king bed with five jumbo hypoallergenic down pillows. A triple sheeted down blanket and cozy coverlet give you "at home" comfort. The huge bathroom includes a separate tub and shower. Combed cotton terry and Neutrogena bath products enhance your experience. The large parlor is furnished with two comfortable sofas surrounding a glass top coffee table and a hardwood conference table that seats six. A desk with high-speed wireless Internet access provides the model work environment. Exclusive to the Presidential Suite is the fully equipped kitchen, featuring an oven and electric range. Unwind and watch a new release movie on the 25" television, which also offers features such as television internet, music channels, receipt view, and video check out.
Deluxe Suite
1 KING BED 2 ROOM SUITE-SOFABED-NONSMOKING
The bedroom features the Sweet Dreams by Doubletree plush top king bed with five jumbo hypoallergenic down pillows. A triple sheeted down blanket and cozy coverlet give you "at home" comfort. Guest baths in both the bedroom and parlor have shower/tub combinations with the popular bow shower rod. Combed cotton terry and Neutrogena bath products enhance your experience. The parlor gives the comfort of your den at home with a 25" TV, large desk with high-speed wireless Internet access, armchair with ottoman, sofa, and coffee table. The deluxe suite features a hardwood conference table that seats up to six. Each suite is equipped with a kitchenette, including a small refrigerator and microwave. Unwind and watch a new release movie on the 25" television, which also offers features such as television internet, music channels, receipt view, and video check out.
Junior Suite
1 KING BED JUNIOR SUITE-NONSMOKING
The bedroom features the Sweet Dreams by Doubletree plush top king bed with five jumbo hypoallergenic down pillows. A triple sheeted down blanket and cozy coverlet give you "at home" comfort. The guest bath has a shower/tub combination with the popular bow shower rod. Combed cotton terry and Neutrogena bath products in addition to marble countertops enhance your experience. The parlor, which is separated from your bedroom by a solid core door, gives the comfort of your den at home with a 25" TV, a large desk with high-speed wireless Internet access, an armchair with ottoman, a sofa, and coffee table. Each suite is equipped with a kitchenette, including a small refrigerator and microwave. Unwind and watch a new release movie on the 25" television, which also offers features such as television internet, music channels, receipt view, and video check out.
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SUNRISE/SUNSET Sunrise and sunsets vary depending on the time of year. For more information go to: www.timeanddate.com
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SUSTAINABILITY Mission Statement: Hilton Worldwide will manage our business through a lens of sustainability to benefit this generation and those that follow. Through action and innovation we will lead our industry in projects and programs that: Enhance the guest experience Engage our employees Improve operational efficiency Advance building design Strengthen our partnerships Serve our communities Protect our global environment Enrich our Family of Hotels
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TAXES The current Texas State General Excise Tax is 8.25%. The current Texas State Hotel Tax is 17% (includes state tax).
All goods and services are subject to state tax including but not limited to food, beverage, labor, and gratuities.
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TAXICABS For the city of Houston, there are several taxi companies available to our guests. Contact the Guest Services desk for more information. The standard rates for transfers to the Doubletree Hotel Houston Downtown from the following airports are: William P. Hobby Airport is approximately $24.00 plus gratuity; Bush Intercontinental Airport is $47.00 plus gratuity.
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TEAM MEMBER RECOGNITION CARE Champion of the month, Safety Award, CATCH the Pride, How Was Your Stay? Program, CARE Rally and CARE Luncheon. Back to Resource Information
TELEPHONES/TELECOMMUNICATIONS The following types of telephones are available for guests, meeting and convention service and administrative staff. Please advise your Telecommunications Department or appropriate team members, if you need the use of a phone for your program.
House phones Used for in-house, local and toll-free calls only. Price is $35.00 + tax per day.
DID Lines The installation fee is $35.00 plus tax plus price of all calls. DID lines can be used for Long Distance, minimal PC and fax can work as well.
The following are enhancements that can be added to a DID Line: Speaker Phone @ $90 per day, hardware rental only, prices does not include phone line.
B1 Telephone Lines Outside line, not connected to the hotel switchboard. (Dedicated Number) This line should be ordered when a client requires continuous use for PC, faxing or will be using the phone to make outside calls on a constant basis. The hotel operators need (2) days notice before we can activate the lines. The phone company/hotel operators require minimum (2) weeks notice for more than (2) lines. The fee is $35.00 weekly plus price of all calls.
Internet Access Broadband Access – T1.5 or greater (Call for price quote) DSL (Call for price quote)
Guest Room Calls
Type of Call Instructions Rates Direct Dial-Bill to Room EMERGENCY 9+911 No Charge Room to Room No Charge Local 9+Number Local Rate $.10 per minute after 60 minutes 800/888/8xx toll free 9+1+Number Toll Free 1st 60 minutes $.10 per minute thereafter Long Distance 9+1+Number AT&T Operator assisted rate less 50% International 9+011+CC+CC+Number AT&T Operator assisted rate (by country)
Local, Long Distance and International Calls will be billed to your account only when the call is answered.
Applicable Taxes will be added Rates subject to change. You may obtain free rate information at any time by dialing 9+00 and ask the AT&T Operator for the rate of an Operator Assisted Call. Hilton subscribes to AT&T Long Distance and Operator Services. AT & T is our local carrier. You have the right to reach other long distance carriers from the telephone, and you may do so by dialing the access code provided by that carrier. Direct Complaints to:
Federal Communications Commission, FCC Enforcement Division: CCB Room 6202; Washington, DC 20554. State of New York Dept. of Public Service; 3 Empire State Plaza; Albany, NY 12223 800-342-3377
Voice Mail Voice Mail enables you to receive your messages when you are outside the hotel and even after you have checked out.
To hear messages, if the red light is flashing on your guest room telephone: 1. Lift the receiver 2. Press MESSAGE key. 3. Follow recorded instructions.
Should you require assistance while using Voice Mail, simply press the “*” key at any time.
Integrated Services Digital Network (ISDN)/T1 Speeds 128kb lines for Internet access $ Higher speed ISDN lines available (Inquire) 1.5 megabyte (options) (Inquire)
Video Teleconferencing We have video conferencing equipment - can be installed in all public space rooms except the Boardroom and Board Dining room (Inquire).
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TENTS Tent rental can be arranged through your Catering/Event Services Manager.
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THEME PARTIES The Doubletree Hotel Houston Downtown is proud to present a complete package of signature theme parties. Please discuss themes with your Catering/Event Manager and ask for a copy of our latest and most popular menus and productions. Back to Resource Information
TOURS/SIGHTSEEING Houston Tours
6515 Corporate Drive, Suite Q Houston, TX 77036 Reservations Call: (832)630-9188/89 (832)851-4123 Open daily 7:00am-8:00pm Door to door pickup Tour Offered Space Center Houston (NASA) San Jacinto/Texas Battleship Houston City Tour Galveston, TX
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TRASH REMOVAL The Doubletree Hotel Houston Downtown will assist in basic trash removal. Excessive boxes, pallets, materials or décor may be subject to additional service fees.
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TUXEDOS/FORMAL WEAR If you are anticipating a large delivery of tuxedos on site, please advise your Catering/Event Manager in advance.
The following companies offer tuxedo rentals:
Al’s Formal Wear
1801 Post Oak Blvd. between Westhiemer and San Felipe next to Alfred Angelo Houston, Texas 77056 713-622-5700
Alfredo Angelo
1801 Post Oak Boulevard Houston, TX 77056 (713)662-5571
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VOICE MAIL All guest rooms have a voice mail message service. Group voice mails may be left; however, please note that this process is time consuming as each room number needs to be programmed individually. Therefore, labor fees may be assessed. Please discuss any specific requests with your Catering/Event Manager.
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WEATHER Depending on the season, the weather at the Doubletree Hotel Houston-Downtown varies from a low of 41 degrees to a high of 90 degrees. Before visiting the Doubletree Hotel Houston-Downtown we recommend that guests check the local listings to determine the weather conditions.
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WHEELCHAIRS If a guest requires a wheelchair, wheelchairs are available for temporary use only.
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WIRED PAYMENT If you would like to have payment wired, please notify your Catering/Event Manager, and instructions will be faxed to you.
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WORSHIP SERVICES The following is a list of nearby locations.
Baptist South Main Baptist Church 4100 Main Street Houston, TX 77002 (713) 529-4167 Buddhist Buddhist Church of the Second (713) 464-1064 2120 Pech Rd, Houston, TX
Catholic Co-Cathedral of the Sacred Heart 1111 St. Joseph Parkway Houston, TX 77002 Christian Bethany Christian Church (713) 523-1609 3223 Westheimer Rd, Houston, TX
Church of God Church of God (713) 923-4253 1405 Floral St, Houston, TX
Episcopal Episcopal Diocese of Texas (713) 225-8800 1225 Texas St, Houston, TX 77002
Jewish Congregation Emanuel 1500 Sunset Boulevard Houston, TX 77005 (713) 529-5771 Lutheran Trinity Lutheran Church (713) 224-0684 800 Houston Ave, Houston, TX
Methodist First Methodist Houston 1320 Main Street, Houston, TX 77002 Houston, TX 77002 832.668.1800 Mormon Church of Jesus Christ of Latter Day Saints (713) 747-2414 5008 Calhoun Rd, Houston, TX
Pentecostal Shalem Pentecostal Assembly (281) 879-1564 12211 Dover St, Houston, TX
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ZIP-OUT CHECKOUT With Zip Checkout, your room folio is at your door early in the morning of your departure. Simply verify the charges, use the television remote or dial extension 7361 to Checkout. Please leave your keys in the room. If you are not departing the hotel immediately, luggage storage can be arranged at the bellman’s desk.
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FORMS
Amenity Form Credit Card Authorization Credit Application PSAV Brochure
For more information on forms, please contact your Catering/Event Manager.