Council Agenda

Home , Hato Paora College

COUNCIL

AGENDA

Meeting to be held

THURSDAY 20 DECEMBER 2018 8.30AM

In the Manawatū District Council Chambers, 135 Manchester Street, Feilding

Dr Richard Templer Chief Executive MEMBERSHIP

Chairperson

Her Worship the Mayor, Helen Worboys

Deputy Chairperson

Deputy Mayor, Michael Ford

Members

Councillor Steve Bielski Councillor Stuart Campbell Councillor Barbara Cameron Councillor Shane Casey Councillor Hilary Humphrey Councillor Phil Marsh Councillor Andrew Quarrie Councillor Alison Short Councillor Howard Voss

2 ORDER OF BUSINESS

PAGE 1. MEETING OPENING

Fiona Stuart of the Salvation Army will open the meeting in prayer

2. APOLOGIES

3. REQUESTS FOR LEAVE OF ABSENCE

Councillor Voss – 10 June to 11 July 2019

4. CONFIRMATION OF MINU TES 7

Draft resolution

That the minutes of the Council meeting held 22 November 2018, and the extraordinary Council meeting held 6 December 2018, be adopted as a true and correct record.

5. DECLARATIONS OF INTE REST

Notification from elected members of: 5.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and 5.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968 6. PUBLIC FORUM

6.1 KELLY CARTER Recipient of a Representative Grant to represent New Zealand at the ITU World Triathlon Grand Finals held in the Gold Coast, Australia on 13 September 2018. 6.2 WILLIAM WOOD Recipient of a Representative Grant to represent New Zealand at the Evatt Competition held in Hobart, Tasmania, Australia from 3 to 9 December 2018. 7. PRESENTATIONS

There are no presentations scheduled for this meeting. 8. NOTIFICATION OF LATE ITEMS

Where an item is not on the agenda for a meeting, that item may be dealt with at that meeting if: 8.1 The Council by resolution so decides; and

3 PAGE 8.2 The Chairperson explains at the meeting at a time when it is open to the public the reason why the item is not on the agenda, and the reason why the discussion of the item cannot be delayed until a subsequent meeting. 9. RECOMMENDATIONS FROM COMMITTEES

9.1 COMMUNITY FUNDING COMMITTEE – PARTNERSHIP FUNDING 21 CONTRACT ROLLOVER

Report of the General Manager – Corporate and Regulatory dated 12 December 2018 10. MINUTES OTHER COMMITTEES – FOR INFORMATION

10.1 COMMUNITY FUNDING COMMITTEE 23

Draft minutes of meeting held 11 December 2018. 10.2 NGA MANU TAIKO MANAWATU DISTRICT COUNCIL

Draft minutes of meeting held 11 December 2018. 28

11. OFFICER REPORTS

11.1 EASTER SUNDAY SHOP TRADING POLICY 34

Report of the General Manager – Community and Strategy dated 6 December 2018 11.2 RECREATIONAL SERVICES OPEN SPACES MANAGEMENT CONTRACT 37 EXTENSION

Report of the General Manager – Community and Strategy dated 23 November 2018 11.3 PROPOSED PLAN CHANGE 51 53

Report of the General Manager – Community and Strategy dated 6 December 2018. 11.4 ESTABLISHMENT OF A COMMUNITY COMMITTEE IN KIWITEA 58

Report of the General Manager – Community and Strategy dated 16 November 2018. 11.5 MINUTES FROM COMMUNITY COMMITTEES 64

Report of the General Manager – Community and Strategy dated 3 December 2018. 11.6 CACTUS PROGRAMME SUPPORT 90

Report of the General Manager – Community and Strategy dated 10 December 2018.

4 PAGE 11.7 MANAWATU DISTRICT COUNCIL SPEED REVIEW – SADDLE ROAD 96 AND HIWINUI

Report of the General Manager – Infrastructure dated 28 November 2018. 11.8 SEPTEMBER 2018 STORM DAMAGE FUNDING REQUEST 157

Report of the General Manager – Infrastructure dated 26 November 2018. 12. CONSIDERATION OF LATE ITEMS

13. PUBLIC EXCLUDED BUSINESS

COUNCIL TO RESOLVE: That the public be excluded from the following parts of the proceedings of this meeting, namely: a) Confirmation of minutes b) Appointment of Chairperson to Awahuri Forest-Kitchener Park Trust c) Manfeild Park Land Purchase

That the general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

5 General subject of each Reason for passing this Grounds under Section matter to be considered resolution in relation to 48(1) for the passing of this each matter resolution a) Confirmation of Section 7(2)(a) – to protect Section 48(1)(a) - the public minutes re Awahuri the privacy of natural conduct of the relevant part Forest-Kitchener Park persons, including that of of the proceedings would Trust – Trustee deceased natural persons; be likely to result in a Vacancies; Sanson and Section 7(2)(h) - enable disclosure of information Town Belt, Sale of any local authority holding for which good reason for Segregation Strip – 13 the information to carry withholding that Monmouth Street and out, without prejudice or information would exist, Northfeild Rise Link disadvantage, commercial under Section 7 of the Local Strip activities. Government Official Information and Meetings Act 1987. b) Appointment of Section 7(2)(a) – to protect As above Chairperson to the privacy of natural Awahuri Forest- persons, including that of Kitchener Park Trust deceased natural persons c) Manfeild Park Land Section 7(2)(i) –Enable any As above Purchase local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations); and Section 7(2)(j) Prevent the disclosure or use of official information for improper gain or improper advantage.

This resolution is made in reliance o n Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as specified above.

14. MEETING CLOSURE

6 MINUTES MEETING TIME COUNCIL THURSDAY 22 NOVEMBER 2018 8.30AM

Minutes of a meeting of the Council held on Thursday 22 November 2018, commencing at 8.30am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.

PRESENT: Cr Michael Ford (Chairperson) Cr Steve Bielski Cr Barbara Cameron Cr Stuart Campbell Cr Shane Casey Cr Hilary Humphrey Cr Phil Marsh Cr Andrew Quarrie Cr Alison Short Cr Howard Voss

APOLOGY: Mayor Helen Worboys

IN ATTENDANCE: Shayne Harris (Acting Chief Executive ) Brent Limmer (General Manager – Community and Strategy) Hamish Waugh (General Manager – Infrastructure) Rebecca Bell (Strategy Manager) Janine Hawthorn (Community Development Adviser) Michael Hawker (Project Delivery Manager) Paul Stein (Communications Manager) Lisa Thomas (Policy Adviser) Mathew Bayliss (Community Facilities Manager) Lorraine Thompson (Executive Assistant – Chief Executive) Kirsten Pike (Parks and Property Officer - Legal and Planning) Carl Johnstone (Parks and Property Team Leader ) Tony Thomas (Parks and Property Project Support) Stacey Bell (Economic Development Adviser) Rachel Raggett (Executive Assistant – Community and Strategy) Paul Greig (Compliance and Enforcement Team Leader ) Brent Holmes (Programme Delivery Manager (MDC) ) Brittney Evans (Corporate Projects Adviser ) Allie Dunn (Governance Team Leader) MDC 18/593 MEETING OPENING

Jocelyn Stephens of the Lifepoint Church opened the meeting in prayer.

MDC 18/594 APOLOGIES

RESOLVED

That the apologies from Her Worship the Mayor, and from Councillor Alison Short for early departure, be accepted.

Moved by: Councillor Howard Voss

7 MINUTES MEETING TIME COUNCIL THURSDAY 22 NOVEMBER 2018 8.30AM

Seconded by: Councillor Phil Marsh

CARRIED

MDC 18/595 REQUESTS FOR LEAVE OF ABSENCE

There were no requests for leave of absence.

MDC 18/596 CONFIRMATION OF MINUTES

RESOLVED

That the minutes of the Council meeting held 18 October 2018 be adopted as a true and correct record.

Moved by: Councillor Alison Short

Seconded by: Councillor Howard Voss

CARRIED

MDC 18/597 DECLARATIONS OF INTEREST

Councillor Shane Casey – item 12.4 Change in Representative Ngā Manu Tāiko

Councillor Michael Ford – public excluded item (c) Segregation Strip 13 Monmouth Street

MDC 18/598 PUBLIC FORUM - FEILDING HIGH SCHOOL U15 COLTS RUGBY TEAM

Members of the Feilding High School Under 15 Colts Rugby Team spoke about their attendance at the Hurricanes under 15’s tournament held in Lower Hutt from 5 to 8 September 2018. They thanked Council for the representative grant that helped them participate in the tournament, noting that although they came 12 th out of the 16 teams, they learned a lot from their participation. One of their team members was awarded most valued player for the tournament.

MDC 18/599 PUBLIC FORUM - FEILDING HIGH SCHOOL GIRLS’ HOCKEY TEAM

Members of the Feilding High School Girls’ Hockey Team spoke about their attendance at the National Secondary School Girls Tier 3 Hockey Tournament held in Masterton from 3 to 7 September 2018 where they competed for the Jenny Hair Cup. They thanked Council for the representative grant that helped them to participate in the tournament, noting that they came second and moved in to the top tier.

MDC 18/600 PUBLIC FORUM - RILEY TUNNICLIFFE AND GEORGIE SIMPSON

Riley and Georgie spoke about competing at the New Zealand Schools Cycling Championships held in Christchurch from 29 September to 1 October 2018. They thanked Council for the representative grant that helped them to participate in the championships. In the first day of racing, Riley placed 20 th and Georgie 8 th , then on the second day of racing Riley placed 35 th and Georgie 10 th . Although they both wanted to

8 MINUTES MEETING TIME COUNCIL THURSDAY 22 NOVEMBER 2018 8.30AM

achieve better results, they said they learned a lot from their trip and were ready to compete in the nationals being held in the Manawatū in 2019.

MDC 18/601 PUBLIC FORUM - BRYCE HIRSCHBERG

Bryce spoke about his attendance at the ITU World Triathlon Grand Finals held in the Gold Coast, Australia from 12 to 16 September 2018. He thanked Council for the representative grant that helped him to participate in the competition, where he placed 9th in his age group.

MDC 18/602 CHANGE IN REPRESENTATIVE – NGA MANU TAIKO MANAWATU DISTRICT COUNCIL

Report of the General Manager – Community and Strategy dated 6 November 2018 regarding a change in representatives for Kauwhata Marae on Ngā Manu Tāiko Manawatū District Council. Councillor Shane Casey declared an interest, took no part in the discussion and did not vote.

RESOLVED

That the Council notes and approves the change in representatives on Ngā Manu Tāiko Manawatū District Council for Kauwhata Marae as follows:

• Makareta Casey (representative)

• Rosemary Tait (deputy)

Moved by: Councillor Alison Short

Seconded by: Councillor Barbara Cameron

CARRIED

MDC 18/603 MINUTES FROM COMMUNITY COMMITTEES

Report of the General Manager – Community and Strategy dated 25 October 2018 presenting minutes from recent meetings of Community Committees for information.

RESOLVED

That the Council receives the minutes of the Community Committee meetings.

Moved by: Councillor Barbara Cameron

Seconded by: Councillor Phil Marsh

CARRIED

MDC 18/604 HEARING OF SUBMISSIONS – EASTER TRADING POLICY

Report of the General Manager – Community and Strategy dated 8 November 2018 presenting submissions and hearing schedule.

9 MINUTES MEETING TIME COUNCIL THURSDAY 22 NOVEMBER 2018 8.30AM

9.00AM SUBMISSION #148 – SALVATION ARMY – RANCE STUART

Rance Stuart spoke to the submission from the Salvation Army, noting that Easter was their most important celebration and commemoration as it was about the death and resurrection of Jesus, especially Easter Sunday which celebrated his resurrection. He said that this was a very important day in the history of the Church, that they celebrated every day. Although it had particular importance for their Church, they recognised that they live in a secular society which did not have same reverence for that day. However, traditionally it had been a four-day weekend for families. He said that they recognised that an employee may have the choice of whether to work or not under legislation, however factors such as the loyalty of the individual to the employer may cause them to sacrifice what was important family time. There may also be some people that felt they had to work to keep their job. Their concern is that regardless of how the employer acted or intended to act, the employees themselves may place themselves under pressure to work.

In response to questions regarding whether the submission reflected a policy of the Salvation Army and explanation of the reference to a survey in the submission, Mr Stuart replied that the Church had discussions regarding their policy on Easter Trading and it was not yet a stated policy. However the submission had been created by their social policy unit which could be used a template for future submissions. He also clarified the basis of the survey noting they based their submission on facts and research.

He was thanked for his attendance and withdrew at 9.13am.

9.15AM SUBMISSION #097 – GARY BARNETT

Gary Barnett tabled and read a copy of his speech. He noted that to date over 39 Councils had created bylaws allowing retailers to open on Easter Sunday and most of the Councils that had done so were smaller Councils. He believed that the Council should support the retailers and allow trading on this day, noting that followers of the Christian faith could still worship as they saw fit with the law allowing parishioners the option not to work if they did not wish to. Although Easter had traditionally been a time for New Zealanders to spend time with friends and families he believed people should be able to decide for themselves how and when they wanted to spend their time on this day. He believed that as retailing was becoming more difficult with the advent of online shopping, the Council should support Easter Sunday trading and not dictate to any retailer when they should trade.

Questions were asked by Council regarding the following:

 Whether he would support the liberalisation of trading on Christmas and boxing day;

 His opinion on individual Councils being involved in this matter;

 Whether he believed Council should listen to the majority voice of the community; and

 What his thoughts were on workers being able to have days off.

In response he advised he would support trading on Christmas day, the Government had legislated the matter for Councils to decide, it was up to Council to make a policy and

10 MINUTES MEETING TIME COUNCIL THURSDAY 22 NOVEMBER 2018 8.30AM

decision-making did not have to be based upon the number of submissions for or against, and the matter was about allowing retailers the choice to open rather than dictating to them.

One of the Councillors commented that there did not appear to be many submissions from retailers.

Mr Barnett was thanked for his attendance and withdrew at 9.24am.

MDC 18/605 RECOMMENDATIONS FROM AUDIT AND RISK COMMITTEE – FIRST QUARTER REPORT

Report of the General Manager – Corporate and Regulatory dated 9 November 2018 regarding the first quarter report to 30 September 2018.

RESOLVED

That the Council receives the First Quarter Report and the Capital Expenditure Report for the period ended 30 September 2018.

Moved by: Councillor Phil Marsh

Seconded by: Councillor Barbara Cameron

CARRIED

MDC 18/604 HEARING OF SUBMISSIONS – EASTER TRADING POLICY - CONTINUED

9.45AM SUBMISSION #113 – SARAH MCMENAMIN

Sarah McMenamin noted she was also speaking on behalf of submission #112 – Anglican Parish of the Oroua – Ven. Wendy Scott, who sent her apology for not being able to attend the hearing.

She advised that they were against the proposal to allow businesses to trade on Easter Sunday. They took this position because of religious reasons, with Easter Sunday being the most important day for members of their Church, and they valued the opportunity for people to have the day off from work to worship. However this was not just about religious observance, it was also important to protect more vulnerable workers who may feel compelled to work. She said they were not sure that there were sufficient protections in the legislation for vulnerable workers. For example zero hour contracts, and 90 day trials. She said they did not believe allowing an additional day for shops to open would benefit the community. There were only 3.5 days each year that shops were not allowed to open and believed the balance was too much in favour of businesses and employers with 361.5 days they could open for business. She asked that Council seek the common good of people in the community, and base its decision on the wellbeing of people.

Questions were asked by Council regarding the following:

 How they felt about giving retailers and workers the choice on whether to open or work;

11 MINUTES MEETING TIME COUNCIL THURSDAY 22 NOVEMBER 2018 8.30AM

 If this was Christmas Day, what they thought would happen in terms of discussion;

 Their thoughts about the argument that years ago people only had two weeks annual leave, and now they had four weeks annual leave;

 Their views about insufficient protections for those wishing to choose not to work; and

 Their views on whether it is reasonable for decision-making to be given to Councils on this matter instead of there being a New Zealand wide rule.

In response she commented that the pressure on businesses would override the sense of choice, if one business opens then other businesses may feel they needed to open too. She believed that Christmas Day could be next for removing protection from trading and we could end up with Anzac Day as the last mandated day. With regard to the question about the amount of annual leave now available to workers, she believed that it was important that there were days that shops did not open and people tended to work longer and harder these days. She believed there were people that were vulnerable in their working environments and there would be pressure to work if they were worried they might lose your job. She was concerned that it would just become another standard workday with no time and a half paid. People may not feel comfortable saying no to their employer when asked to work. She felt it was unfair for the decision to be abdicated to Councils to make.

One of the Councillors commented that there did not appear to be many submissions from the businesses themselves.

She was thanked for her attendance and withdrew at 9.58am.

MDC 18/606 MINUTES OTHER COMMITTEES – FOR INFORMATION

The draft minutes of the Audit and Risk Committee meeting held 9 November 2018 and the Community Funding Committee meeting held 13 November 2018 were circulated for information.

The meeting adjourned at 10.01am and reconvened at 10.19am

MDC 18/607 DELEGATION OF AUTHORITY - UPDATES

Report of the General Manager – Corporate and Regulatory dated 26 October 2018 seeking approval for amendments to the Council’s Delegations Manual.

RESOLVED

That the Council adopts the Manawatū District Council Delegations Manual dated November 2018.

Moved by: Councillor Phil Marsh

Seconded by: Councillor Howard Voss

CARRIED

12 MINUTES MEETING TIME COUNCIL THURSDAY 22 NOVEMBER 2018 8.30AM

MDC 18/608 CONTRACT MC1098 AWAHURI-FEILDING ROAD SAFETY IMPROVEMENTS -STAGE 2 - KAWAKAWA BLOCK

Report of the General Manager – Infrastructure dated 8 November 2018 seeking approval to award Contract MC1098 for the arterial road safety and rehabilitation upgrade of Awahuri-Feilding Road (Stage 2 - Kawakawa Road block) located between RP 1.376km (150m south of Lees Road) and RP 2.068km (200m south of Kawakawa Road).

RESOLVED

1. That Contract MC1098 for Awahuri-Feilding Road Safety Improvements (Stage 2 - Kawakawa block) be awarded to Downer Ltd for the sum of One Million, One Hundred and Twenty Eight Thousand, Eight Hundred and Sixty Three Dollars and Eighty Three Cents (excl GST).

2. That the Council notes that this amount includes a 10% contingency, which can be utilised only upon the Engineer’s approval.

3. That the Council notes this project is 53% funded by the New Zealand Transport Agency.

Moved by: Councillor Howard Voss

Seconded by: Councillor Shane Casey

CARRIED

MDC 18/604 HEARING OF SUBMISSIONS – EASTER TRADING POLICY - CONTINUED

10.50AM SUBMISSION #143 – FEILDING BIBLE CHAPEL – LEW MARSH

Lew Marsh representing Feilding Bible Chapel and other churches in Feilding, spoke in support of their submission. He provided background on his work as Chaplain to the Manawatū District Council from 1989 to 1998, and his work with care organisations. He spoke about the days when shops were closed on Saturday afternoons and Sundays with the exception of fuel stations and dairies. There was more time for families and less stress. The 40-hour working week had been established, but that now seemed to be gone with families under stress. He believed the proposal would remove the last vestiges of time where families could relax and spend time together. He said the world was created by God who created it over 6 days and the 7th day was a day of rest. Throughout scripture he said there was reference to the Sabbath as a day of rest. He said that Easter Sunday recognised a greater sacrifice and was a sacred day. The Council’s proposal for allowing Easter Sunday trading was to recognise the importance of the retail sector and economic benefits, and to remove inequities. This was about money and economic benefits, not people. He believe it was more important for people to have time for rest and quality time with family. In conclusion he asked for the status quo to remain.

Questions were asked by Council regarding the following:

 How he felt about the argument that years ago people only had two weeks annual leave, and now they had four weeks annual leave.

13 MINUTES MEETING TIME COUNCIL THURSDAY 22 NOVEMBER 2018 8.30AM

In response he commented that even with all the leave people had, they did not appear to be using it. The amount of leave people had up their sleeve was phenomenal. When asked why he thought this was the case, he said he believed this was because of pressure of work and expectations put on people to be there and perform.

Councillors also commented his reminder about the stress of living and mental health issues, and the need to review the way we live.

He was thanked for his attendance and withdrew at 10.57am.

MDC 18/609 ANNUAL PLAN 2019-20 – CONSULTATION DECISION

Report of the General Manager – Community and Strategy dated 6 November 2018 seeking a decision from Council on whether or not to undertake community consultation for the Annual Plan 2019/20.

RESOLVED

That this item of business being discussed lie on the table for discussion later in the meeting following provision of amended wording of the proposed recommendation for consideration.

Moved by: Councillor Barbara Cameron

Seconded by: Councillor Hilary Humphrey

CARRIED

MDC 18/610 2017-18 PARTNERSHIP FUND ACCOUNTABILITY REPORT – FEILDING AND DISTRICT PROMOTION INC

Report of the General Manager – Community and Strategy dated 23 October 2018 presenting the 12-month accountability reports from Feilding and District Promotion Inc. who had received partnership funding and entered into an agreement with Council for the period 1 July 2017 to 30 June 2018. Jason Clark and Yumiko Olliver-Gray from Feilding and District Promotion Inc were in attendance and spoke to their report and a copy of their audited accounts that were tabled. They also spoke about the additional cost of operating the Feilding Information Centre and noted they favour the Council directly funding this as part of their partnership. On behalf of the Council, Deputy Mayor Michael Ford thanked them for the work their organisation undertook on behalf of the community.

RESOLVED

That the Partnership Fund 12-month accountability reports for the period 1 July 2017 to 30 June 2018 from Feilding and District Promotion Inc, including their audited accounts, be received and noted.

Moved by: Councillor Shane Casey

Seconded by: Councillor Howard Voss

CARRIED

14 MINUTES MEETING TIME COUNCIL THURSDAY 22 NOVEMBER 2018 8.30AM

The meeting adjourned 11.34am and reconvened 11.36am

MDC 18/611 BUNNYTHORPE PUBLIC HALL SOCIETY INC – REQUEST TO UPLIFT FUNDING

Report of the General Manager – Community and Strategy dated 30 October 2018 presenting a formal request from the Bunnythorpe Public Hall Society Inc for the release of funding which was being held by the Manawatū District Council towards the cost of a new Community Centre in Bunnythorpe. Chairperson Anne Russell and Treasurer Flo Gibson, accompanied by members of the Bunnythorpe Public Hall Society, were in attendance and gave a presentation about their request, explaining the history to this matter and showing plans for the proposed new Community Centre.

RESOLVED

That in accordance with Clause 5.2 and Schedule 5 of the “Agreement in Relation to Boundary Alteration between the Manawatū District and Palmerston North City”, approval be given to releasing the funding held by the Manawatū District Council to the Bunnythorpe Public Hall Society Inc totalling $240,000.00 (excl GST) towards the cost of a new Community Centre in Bunnythorpe, to be funded from the Hall Separate Fund.

Moved by: Councillor Barbara Cameron

Seconded by: Councillor Alison Short

CARRIED

Councillor Alison Short left the meeting at 11.57am

MDC 18/612 PUBLIC EXCLUDED BUSINESS

RESOLVED

That the public be excluded from the following parts of the proceedings of this meeting, namely:

a) Awahuri Forest-Kitchener Park Trust – Trustee Vacancies b) Sanson Town Belt c) Sale of Segregation Strip – 13 Monmouth Street d) Northfeild Rise Link Strip

15 MINUTES MEETING TIME COUNCIL THURSDAY 22 NOVEMBER 2018 8.30AM

General subject of each Reason for passing this Grounds under Section matter to be considered resolution in relation to 48(1) for the passing of each matter this resolution a) Awahuri Forest - Section 7(2)(a) – to Section 48(1)(a) - the Kitchener Park Trust protect the privacy of public conduct of the – Trustee Vacancies natural persons, relevant part of the including that of proceedings would be deceased natural likely to result in a persons. disclosure of information for which good reason for withholding that information would exist, under Section 7 of the Local Government Official Information and Meetings Act 1987. b) Sanson Town Belt Section 7(2)(h) - enable As above any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

c) Sale of Segregation As above As above Strip – 13 Monmouth Street d) Northfeild Rise Link As above As above Strip This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as specified above.

Moved by: Councillor Phil Marsh

Seconded by: Councillor Howard Voss

CARRIED

The meeting went into public excluded session at 11.58am and resumed open session at 1.50pm. For items MDC 18/613 to MDC 18/618, refer to public excluded minutes.

MDC 18/609 ANNUAL PLAN 2019-20 – CONSULTATION DECISION - CONTINUED

The Council resumed consideration of the report of the General Manager – Community and Strategy dated 6 November 2018 seeking a decision from Council on whether or not to undertake community consultation for the Annual Plan 2019/20.

16 MINUTES MEETING TIME COUNCIL THURSDAY 22 NOVEMBER 2018 8.30AM

RESOLVED

1. That in accordance with section 95(2A) of the Local Government Act 2002, Council will not consult on the draft Annual Plan 2019/20 on the basis that the variations proposed in that plan are not significant or materially different from Year 2 of the Long Term Plan 2018-28.

2. That prior to adoption of the draft Annual Plan 2019/20, Council will provide information to the community regarding the content of the plan as well as an opportunity for community groups to seek the support of Council for community initiatives.

Moved by: Councillor Michael Ford

Seconded by: Councillor Steve Bielski

CARRIED

MDC 18/619 MEETING CLOSURE

The Deputy Mayor declared the meeting closed at 1.59pm.

Approved and adopted as a true and correct record:

CHAIRPERSON DATE

17 MINUTES EXTRAORDINARY MEETING TIME COUNCIL THURSDAY 6 DECEMBER 2018 10.01AM

Minutes of a meeting of the Council held on Thursday 22 November 2018, commencing at 10.01am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.

PRESENT: Mayor Helen Worboys (Chairperson) Cr Steve Bielski Cr Barbara Cameron Cr Stuart Campbell Cr Shane Casey Cr Michael Ford Cr Hilary Humphrey Cr Phil Marsh Cr Andrew Quarrie Cr Alison Short Cr Howard Voss

IN ATTENDANCE: Richard Templer (Chief Executive ) Karel Boakes (Acting General Manager – Corporate and Regulatory) Brent Limmer (General Manager – Community and Strategy) Hamish Waugh (General Manager – Infrastructure) Frances Smorti (General Manager – People and Culture) Rebecca Bell (Strategy Manager) Janine Hawthorn (Community Development Adviser) Michael Hawker (Project Delivery Manager) Paul Stein (Communications Manager) Rachelle Johnston (Principal Planner) Stacey Bell (Economic Development Adviser) Allie Dunn (Governance Team Leader) MDC 18/620 MEETING OPENING

Her Worship the Mayor declared the meeting open.

MDC 18/621 APOLOGIES

There were no apologies.

MDC 18/622 DECLARATIONS OF INTEREST

There were no declarations of interest.

MDC 18/623 HEARING PANELS FOR NZTA NOTICE OF REQUIREMENT FOR TE AHU A TURANGA – MANAWATU TARARUA HIGHWAY

Report of the General Manager – Corporate and Regulatory dated 28 November 2018 seeking approval for the membership and processes for operation of the Hearing Panels for the NZTA Notice of Requirement for Te Ahu a Tūranga – Manawatū Tararua Highway.

Councillor Steve Bielski joined the meeting at 10.03am.

18 MINUTES EXTRAORDINARY MEETING TIME COUNCIL THURSDAY 6 DECEMBER 2018 10.01AM

RESOLVED

1. That the Notice of Requirement and any related applications made by the New Zealand Transport Agency (NZTA) to the Palmerston North City Council, the Manawatū District Council and the Tararua District Council, with regard to Te Ahu a Tūranga – Manawatū Tararua Highway connecting the Manawatū-Whanganui and Wairarapa/Hawkes’s Bay areas, be processed jointly by those councils, with any hearings and any decisions or recommendations to be held or made jointly by a panel of commissioners appointed and assigned for this purpose.

2. That the responsibilities given and powers delegated to the commissioners appointed and assigned pursuant to these resolutions include (i) the consideration, hearing and making recommendations to the NZTA on the Notice of Requirement, (ii) the consideration of any outline plan(s) lodged by NZTA under section 176A of the Resource Management Act 1991 and requesting changes to those plan(s), and (iii) the consideration, hearing and determination of any applications made by NZTA for resource consent. These powers also include, in each case, the power to require further information to be provided.

3. That the commissioners appointed include lawyers Chris Mitchell and Paul Rogers, planners David McMahon, Gina Sweetman and Rob van Voorthuysen, engineers Judith Makinson and David Mitchell, and tikanga Māori experts Liz Burge and Reg Proffit.

4. That the panel of commissioners to consider the Notice of Requirement and any related application be assigned from the persons named in resolution 3 above, so that each panel comprises at least one lawyer or planner, one engineer and one tikanga Māori expert, noting that the panel need not comprise the same persons for the Notice of Requirement and any separate application.

5. That the assignment of commissioners be made by the unanimous agreement of the General Manager Strategy and Planning for Palmerston North City Council, the General Manager Community and Strategy for Manawatū District Council and the Manager Regulatory Services for Tararua District Council, the powers of assignment to include specifying the commissioner to be chair and to make any replacements or alterations to the commissioners assigned should that be necessary.

6. That decisions of each panel be supported by a majority of members, with the chair having both a deliberative and casting vote if the panel is otherwise unable to reach a decision.

Moved by: Councillor Phil Marsh

Seconded by: Councillor Howard Voss

CARRIED

19 MINUTES EXTRAORDINARY MEETING TIME COUNCIL THURSDAY 6 DECEMBER 2018 10.01AM

MDC 18/624 MEETING CLOSURE

Her Worship the Mayor declared the meeting closed at 10.11am.

Approved and adopted as a true and correct record:

CHAIRPERSON DATE

Council

Meeting of 20 December 2018

Business Unit: Corporate and Regulatory Date Created: 03 December 2018

Recommendation from Community Funding Committee - Partnership Funding - Contract Rollover

Purpose

To present a recommendation of the Community Funding Committee meeting held 11 December 2018 regarding whether to extend the term of the current 13 Partnership Fund contracts of service to coincide with the recently revised timeline for the completion of the Community Development Strategy.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

That Council extends the following contracts of service through the Partnership Fund to 30 June 2020 under the same conditions and at the current level of funding, subject to receiving assurance from the respective organisations that they are able to deliver on those current contracts for a further 12-month term:

 Feilding & District Promotion Inc ($165,273.89)

 Feilding & Districts Youth Board ($5,000.00)

 Feilding Brass Band ($3,000.00)

 Feilding Community Patrol Inc ($3,000.00)

 Manawatū District Neighbourhood Support Inc ($20,000.00)

 Manawatū Historic Vehicle Collection Trust ($10,000.00)

 Manawatū Rural Support Service Inc ($10,000.00)

 Manchester House Social Services Society ($15,000.00)

 Palmerston North Surf Life Saving Club ($10,000.00)

 Social Issues Network Council of Social Services Inc ($1,000.00)

 SuperGrans Manawatū Charitable Trust ($1,000.00)

 Te Manawa Services Charitable Trust ($25,000.00 and $22,349.00)

Report prepared by: Nichole Ganley Governance Support Officer

Approved for submission by: Shayne Harris General Manager - Corporate and Regulatory

22 MINUTES MEETING TIME COMMUNITY FUNDING COMMITTEE TUESDAY 11 DECEMBER 2018 9.00AM

Minutes of a meeting of the Community Funding Committee held on Tuesday 11 December 2018, commencing at 9.00am in the Manawatū Room, 135 Manchester Street, Feilding.

PRESENT: Cr Alison Short (Deputy Chairperson) Cr Shane Casey Cr Barbara Cameron Her Worship the Mayor Helen Worboys

APOLOGIES: Cr Hilary Humphrey Cr Stuart Campbell

IN ATTENDANCE: Michael Hawker (Project Delivery Manager) Janine Hawthorn (Community Development Adviser) Nichole Ganley (Governance Support Officer)

CFC 18/320 APOLOGIES

RESOLVED

That the apologies from Councillors Hilary Humphrey and Stuart Campbell be accepted.

Moved by: Her Worship the Mayor Helen Worboys

Seconded by: Councillor Shane Casey

CARRIED

CFC 18/321 CONFIRMATION OF MINUTES

RESOLVED

That the minutes of the Community Funding Committee meeting held on 13 November 2018 be adopted as a true and correct record.

Moved by: Councillor Shane Casey

Seconded by: Councillor Alison Short

CARRIED

CFC 18/322 NOTIFICATION OF LATE ITEMS

Her Worship the Mayor Helen Worboys has been approached by members of the Bhutanese Community as they are concerned for the wellbeing of their elderly. The group is seeking financial support towards a bus trip to be held from February 1 - 3 2019. Due to the timeliness of the trip and their poor English, they were not able to complete an application form seeking funding support for the cost of the bus.

RESOLVED

That the Community Funding Committee considers the request from members of the Bhutanese Community regarding financial support towards a bus trip for their elderly as an item of late business.

23 MINUTES MEETING TIME COMMUNITY FUNDING COMMITTEE TUESDAY 11 DECEMBER 2018 9.00AM

Moved by: Her Worship the Mayor Helen Worboys

Seconded by: Councillor Barbara Cameron

CARRIED

CFC 18/323 DECLARATIONS OF CONFLICTS OF INTEREST

Councillor Shane Casey declared an interest in the following items:

6.1 - Partnership Funding – Contract Rollover

6.5 and 6.6 – Representative Grant applications for Danielle and Grace Hallett

CFC 18/324 PARTNERSHIP FUNDING – CONTRACT ROLLOVER

Report of the General Manager – Community and Strategy dated 23 November 2018 presenting for consideration three options on whether to extend the term of the current 13 Partnership Fund contracts of service to coincide with the recently revised timeline for the completion of the Community Development Strategy.

RECOMMENDED

Feilding & District Promotion Inc ($165,273.89)

Feilding & Districts Youth Board ($5,000.00)

Feilding Brass Band ($3,000.00)

Feilding Community Patrol Inc ($3,000.00)

Manawatū District Neighbourhood Support Inc ($20,000.00)

Manawatū Historic Vehicle Collection Trust ($10,000.00)

Manawatū Rural Support Service Inc ($10,000.00)

Manchester House Social Services Society ($15,000.00)

Palmerston North Surf Life Saving Club ($10,000.00)

Social Issues Network Council of Social Services Inc ($1,000.00)

SuperGrans Manawatū Charitable Trust ($1,000.00)

Te Manawa Services Charitable Trust ($25,000.00 and $22,349.00)

Moved by: Her Worship the Mayor Helen Worboys

Seconded by: Councillor Barbara Cameron

24 MINUTES MEETING TIME COMMUNITY FUNDING COMMITTEE TUESDAY 11 DECEMBER 2018 9.00AM

CARRIED

CFC 18/325 MANAWATU DISTRICT NEIGHBOURHOOD SUPPORT INC – 2017-18 ACCOUNTABILITY REPORT

Report of the General Manager – Community and Strategy dated 28 November 2018 presenting for consideration an amended 12-month accountability report received from the Manawatū District Neighbourhood Support Inc who had received partnership funding and entered into an agreement with Council for the period 1 July 2017 to 30 June 2018.

RESOLVED

That the amended Partnership Fund 12-month accountability report for the period 1 July 2017 to 30 June 2018 from the Manawatū District Neighbourhood Support Inc be received and noted.

Moved by: Councillor Shane Casey

Seconded by: Councillor Barbara Cameron

CARRIED

CFC 18/326 REPRESENTATIVE FUND APPLICATION – MARAEA GRAHAM

Report of the General Manager – Community and Strategy dated 23 November 2018 presenting for consideration an application for a Representative Grant received from Maraea Graham who has been selected to represent Manawatū at the New Zealand Junior Touch Tournament being held in Rotorua from 8 to 10 February 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $650 to Maraea Graham who has been selected to represent Manawatū at the New Zealand Junior Touch Tournament being held in Rotorua from 8 to 10 February 2019.

Moved by: Councillor Barbara Cameron

Seconded by: Her Worship the Mayor Helen Worboys

CARRIED

CFC 18/327 REPRESENTATIVE FUND APPLICATION – FAHS GIRLS HOCKEY

Report of the General Manager – Community and Strategy dated 23 November 2018 presenting for consideration an application for a Representative Grant received from the FAHS Feilding High School to assist with the costs associated with the High School’s girls’ hockey team competing for the AON Federation Cup Tier 1 National Secondary School Girls Hockey Tournament being held in Auckland from 2 to 7 September 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $1000 to the FAHS Feilding High School to assist with the costs associated with the High School’s girls’ hockey team competing for the AON Federation Cup Tier 1 National

25 MINUTES MEETING TIME COMMUNITY FUNDING COMMITTEE TUESDAY 11 DECEMBER 2018 9.00AM

Secondary School Girls Hockey Tournament being held in Auckland from 2 to 7 September 2019.

Moved by: Her Worship the Mayor Helen Worboys

Seconded by: Councillor Barbara Cameron

CARRIED

CFC 18/328 REPRESENTATIVE FUND APPLICATION – DANIELLE HALLETT

Report of the General Manager – Community and Strategy dated 3 December 2018 presenting for consideration an application for a Representative Grant received from Danielle Hallett who has been selected to represent Manawatū at the 2019 Aoteoroa Māori Netball Oranga Healthy Lifestyles Tournament being held in Invercargill from 19 to 22 April 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $650 to Danielle Hallett who has been selected to represent Manawatū at the 2019 Aoteoroa Māori Netball Oranga Healthy Lifestyles Tournament being held in Invercargill from 19 to 22 April 2019.

Moved by: Her Worship the Mayor Helen Worboys

Seconded by: Councillor Barbara Cameron

CARRIED

CFC 18/329 REPRESENTATIVE FUND APPLICATION – GRACE HALLETT

Report of the General Manager – Community and Strategy dated 3 December 2018 presenting for consideration an application for a Representative Grant received from Grace Hallett who has been selected to represent Manawatū at the 2019 Aoteoroa Māori Netball Oranga Healthy Lifestyles Tournament being held in Invercargill from 19 to 22 April 2019.

RESOLVED

That the Community Funding Committee approves a Representative Fund grant of $650 to Grace Hallett who has been selected to represent Manawatū at the 2019 Aoteoroa Māori Netball Oranga Healthy Lifestyles Tournament being held in Invercargill from 19 to 22 April 2019.

Moved by: Her Worship the Mayor Helen Worboys

Seconded by: Councillor Barbara Cameron

CARRIED

The meeting adjourned for morning tea at 9.45am

The meeting resumed at 10.00am

26 MINUTES MEETING TIME COMMUNITY FUNDING COMMITTEE TUESDAY 11 DECEMBER 2018 9.00AM

CFC 18/330 CONSIDERATION OF LATE ITEMS – FUNDING REQUEST BHUTANESE COMMUNITY GROUP

Her Worship the Mayor Helen Worboys informed the committee of an appointment she had with Gopal Poudyel, a member of the Bhutanese Community. His concerns were for the wellbeing of the elderly Bhutanese people, who are on a benefit, do not drive, do not speak English and are at home by themselves for long periods while family members are at work. He has volunteered to take approximately 10 to 15 elderly Bhutanese people from Feilding, with a number from Palmerston North, on a bus trip to visit Hindu temples in Auckland, Hamilton and Taupo. Auckland was the first place they came to in New Zealand as refugees. They will visit and stay at the temples reconnecting with their own people and traditions.

RESOLVED

That the Community Funding Committee approves a Community Development Fund grant of $2800 to the Bhutanese Community Group as a contribution towards an elderly Bhutanese bus trip from February 1 to 3 2019.

Moved by: Her Worship the Mayor Helen Worboys

Seconded by: Councillor Shane Casey

CARRIED

CFC 18/331 MEETING CLOSURE

The Chairperson declared the meeting closed at 10.07am.

Approved and adopted as a true and correct record:

CHAIRPERSON DATE

27 NGĀ MINITI / MINUTES HUI / MEETING TE WA / TIME NGĀ MANU TĀIKO MANAWATŪ DISTRICT TUESDAY 11 DECEMBER 2018 6.0 3PM COUNCIL

Minutes of a meeting of Ngā Manu Tāiko Manawatū District Council held on Tuesday 11 December 2018, commencing at 6.03pm in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.

KUA TAE MAI / PRESENT: Councillor Alison Short (Chairperson) Mākareta Casey Kauwhata Marae Kipa Arapere Poupatate Marae Manurere Devonshire Taumata o te R ā Marae Kathryn Knowles Te Iwa Marae Oriana Paewai Aorangi Marae Peter Reweti Te Tikanga Marae Wiremu Te Awe Awe Te Rangimārie Marae Trieste Te Awe Awe Te Rangimārie Marae Councillo r Stuart Campbell

NGĀ WHAKAPAHA / APOLOGIES: Piri -Hira Tukupua Paranui Marae Atiria Read Te Hiiri Marae Amiria Arapere Parewahawaha Marae Maria Maraku -Harrison Kotuku Marae Her Worship the Mayor

IN ATTENDANCE: Rebecca Hunt Te Rangimārie Marae Councillor Michael Ford Councillor Hilary Humphrey Jerald Twomey Horizons Regional Council

Richard Templer Chief Executive Rārite M ātaki Principal Advisor - Māori Janine Hawthorn Community Development Adviser Stacey Bell Economic Development Adviser Allie Dunn Governance Team Leader NMT 18/194 OPENING KARAKIA

Kipa Arapere provided a karakia tīmatanga to open the meeting.

NMT 18/195 APOLOGIES

RESOLVED

That the apologies received from Piri-Hira Tukupua, Atiria Read, Her Worship the Mayor, Amiria Arapere and Maria Maraku-Harrison , be accepted.

Moved by: Kathryn Knowles

Seconded by: Trieste Te Awe Awe

CARRIED

28 NGĀ MINITI / MINUTES HUI / MEETING TE WA / TIME NGĀ MANU TĀIKO MANAWATŪ DISTRICT TUESDAY 11 DECEMBER 2018 6.0 3PM COUNCIL

NMT 18/196 ITEMS OF INTEREST

Taumata o Te Rā – Manurere Devonshire spoke about the recent noho marae by members of the Council’s Te Roopu Waiata, noting that they enjoyed the experience. On 7 December 2018 they held a “Christmas at the Park” at the marae, to encourage people back to the marae, bringing their tamariki. She said this was very successful and they planned to hold this again in 2019.

Aorangi – Oriana Paewai advised that the roof on the wharekai had been replaced, and the next stage was to upgrade the toilets.

Poupatate – Kipa Arapere talked about a powhiri for the District Health Board and for executive leadership team that stayed the night and were instructed in marae protocol and Treaty of Waitangi. Over the weekend had a kapahaka group stay and perform who also took part in the Christmas Parade.

Te Tikanga Marae – Peter Reweti spoke about the horticultural classes for levels 2, 3 and 4 that were underway at their marae.

Te Rangimārie Marae - Wiremu Te Awe Awe spoke about the sad passing of Rebecca Hunt’s mother. He advised that they had recently made improvements to their urupa with the assistance of the army. The urupa had been made bigger, and had new tracks. They have started the process for doing up their showers and toilets and are also planning to create a new barbecue area. He said they have about 2,000 children visit their marae each year. Horizons Regional Council had provided water testing kits for the children to test water quality of the river when they visit. This teaches the children to respect the river and not throw rubbish in to it. He advised they were also clearing a safe area for swimming.

The Chairperson welcomed Mākareta Casey, new Ngā Manu Tāiko representative from Kauwhata, to her first meeting of the committee.

Dr Richard Templer spoke about a recent special family celebration for his wife’s father, and an upcoming family gathering in Singapore.

Councillor Alison Short noted they would soon be moving house after living there for 30 years.

NMT 18/197 DECLARATIONS OF INTEREST

There were no declarations of interest.

NMT 18/198 NOTIFICATION OF LATE ITEMS:

There were no late items notified for consideration.

NMT 18/199 CONFIRMATION OF MINUTES

RESOLVED

That the minutes of Ngā Manu Tāiko Manawatū District Council meeting held on 9 October 2018 be adopted as a true and correct record.

29 NGĀ MINITI / MINUTES HUI / MEETING TE WA / TIME NGĀ MANU TĀIKO MANAWATŪ DISTRICT TUESDAY 11 DECEMBER 2018 6.0 3PM COUNCIL

Moved by: Councillor Stuart Campbell

Seconded by: Manurere Devonshire

CARRIED

NMT 18/200 MATTERS ARISING FROM THE MINUTES

Councillor Short noted that following on from the presentation by the Feilding Health Centre to the October meeting of Ngā Manu Tāiko Manawatū District Council, Oriana Paewai and herself had been appointed to the governance group for Feilding Health Centre.

NMT 18/201 PRESENTATION - COMMUNITY DEVELOPMENT STRATEGY – PROJECT UPDATE

Janine Hawthorn, Community Development Adviser, gave an update on the development of the Community Development Strategy project, following on from discussions recently with Te Kaunihera Working Group. She noted the timeline has been amended to have it adopted by the current council but would not come into effect until January 2020. She spoke about how they wished to include tikanga Māori in the strategy. She sought assistance from Ngā Manu Tāiko members in framing the actions that would link to the strategic outcomes.

The next steps included holding a pre-engagement workshop with Ngā Manu Tāiko on 12 February 2019 with a further opportunity for input from members at the 12 March 2019 Te Kaunihera Working Group hui.

She asked members to think about where there were gaps in the proposed strategy and to provide feedback on those.

NMT 18/202 PRESENTATION - QUARTERLY ECONOMIC UPDATE

Stacey Bell, Economic Development Adviser gave an update on the economy in the Manawatū district. Her presentation included the following:

 Strong GDP growth alongside a strengthening regional performance;  Population of the district increased 1.9% to end June 2018;  High growth in school rolls to end June 2018 that was higher than elsewhere in the region;  Continued growth in NZ commodity export receipts;  Export dollars to our largest trading partners continues to expand;  Tourism expenditure has grown 9.6% to the year ended October 2018;  Demand for residential property has risen 42% over the last three years, with consequential upward effect on house prices;  Increased employment rate with strong employment and increased incomes driving consumption growth;  Planned investment in the district up to 2030;  Population is growing faster than the housing supply however the rental / housing affordability remains relatively favourable; and  sources of labour supply.

30 NGĀ MINITI / MINUTES HUI / MEETING TE WA / TIME NGĀ MANU TĀIKO MANAWATŪ DISTRICT TUESDAY 11 DECEMBER 2018 6.0 3PM COUNCIL

She then spoke about the Māori economy, outlining population statistics, increasing employment levels, education and occupation outcomes, incomes were strengthening, and level 2 NCEA attainment rate statistics. She spoke about stock market volatility, which was mainly off the back of trade tensions.

In summary she noted the local economy was experiencing strong growth due to solid export conditions, unprecedented investment, population growth, high employment and consumption activity. The unprecedented investment would support economic growth and expanding employment opportunities. There were opportunities - capacity constraints in labour market and rate of housing growth the two main areas of focus.

In closing she noted that international conditions were something to watch.

NMT 18/203 REPORT BACK FROM TE KAUNIHERA WORKING GROUP

A copy of the notes from the recent Te Kaunihera Working Group hui of 20 November 2018 were tabled. Kipa Arapere spoke to the notes, which covered the following:

 acknowledgement of Whaea Rose Tait for her service to Ngā Manu Tāiko and Te Kaunihera and acknowledged Mākareta Casey as new representative for Kauwhata Marae;  discussion about engagement with Māori;  concern about build up of debris beneath bridge in Waituna West;  concerns about stop banks and impact to Māori land owners;  discussion of draft Community Development strategy with concept of using Te Whare Tapa Whā for this type of kaupapa;  discussion of Outstanding Natural Features and Landscapes including discussion about how wāhi tapu is identified and kept sacred to Māori;  Availability of a 101 RMA Training Package;  Question about the possibility of installing drinking fountains in playgrounds;  Discussion of representation models and Māori leadership within Ngā Manu Tāiko and associated training and resourcing.

The meeting adjourned at 7.41pm and reconvened at 7.52pm.

NMT 18/204 PRINCIPAL ADVISOR MĀORI - PROGRESS REPORT

Rārite Mātaki gave an update on his work in the three areas of awareness, capability and creating enduring relationships.

He spoke about the recent noho marae at Taumata o te Rā by Te Roopu Waiata, and te reo and tikanga programme running within the Council where they have been exploring the basics of pronunciation, some kupu and now exploring basic sentence structure.

He spoke about the discussions being held internally about how to engage with Māori, and complex whakapapa within Feilding and broader Manawatū.

31 NGĀ MINITI / MINUTES HUI / MEETING TE WA / TIME NGĀ MANU TĀIKO MANAWATŪ DISTRICT TUESDAY 11 DECEMBER 2018 6.0 3PM COUNCIL

In summary he explained the result of staff in Council who have new understanding of how they do their mahi. Progress is being made on the three objectives and working to solidify this.

NMT 18/205 DISCUSSION POINT - PFAS CONTAMINATION UPDATE

Dr Richard Templer gave an update on PFAS contamination in the District. He advised that Minister Parker visited on 20 November and met with Councils and affected residents. The Manawatū District Council has designed a community water scheme that will help to meet some of the issues. He talked about the action plan being developed by Horizons Regional Council and the work being undertaken by Manawatū District Council on liability.

NMT 18/206 DISCUSSION POINT - OHAKEA UPDATE

Dr Richard Templer gave an update on the expansion plans for Ohakea. He talked about the navy patrol craft being moved from Whenuapai to the base at Ohakea and the future replacement of these with P8 Poseidons, a bigger aircraft. This means growth and new buildings at Ohakea.

NMT 18/207 REPRESENTATION REVIEW – ARRANGEMENTS FOR ELECTION 2019

Report of the General Manager – Corporate and Regulatory dated 28 November 2018 informing committee members of the outcome of the Representation Review, and what this meant for the 2019 Council elections.

RESOLVED

That Ngā Manu Tāiko Manawatū District Council notes the report.

Moved by: Councillor Alison Short

Seconded by: Wiremu Te Awe Awe

CARRIED

NMT 18/208 CONSIDERATION OF LATE ITEMS

There were no late items for consideration.

Wiremu Te Awe Awe congratulated the Council on taking wastewater out of Oroua River and disposing of it to land. He spoke about the recent award given acknowledging the improvement in the Oroua River and acknowledged the work of Denis Emery over the years.

The Chairperson wished everyone a Meri Kirihimete and Tau Hou hari.

NMT 18/209 CLOSING KARAKIA

Kipa Arapere provided a karakia whakamutunga to conclude the proceedings.

32 NGĀ MINITI / MINUTES HUI / MEETING TE WA / TIME NGĀ MANU TĀIKO MANAWATŪ DISTRICT TUESDAY 11 DECEMBER 2018 6.0 3PM COUNCIL

NMT 18/210 MEETING CLOSURE

The Chairperson closed the meeting at 8.49pm.

Approved and adopted as a true and correct record.

CHAIRPERSON DATE

Council

Meeting of 20 December 2018

Business Unit: Community and Strategy Date Created: 06 December 2018

Easter Sunday Trading in the Manawatu District

Purpose

The purpose of this report is to ratify the recommendation to Council by the Strategic Planning and Policy Committee made on 6 December 2018 that Easter Sunday Shop Trading not be permitted in the Manawatū District.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

That Council does not adopt a policy which permits Easter Trading in the Manawatū District.

That Council notes that the status quo set out in Part 1 of the Shop Trading Hours Act 1990 remains.

Report prepared by: Rebecca Bell Strategy Manager

Approved for submission by: Brent Limmer General Manager - Community and Strategy

1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand

Manawatū District Manawatū Manawatū District Manawatū District is Manawatū Manawatū District protects the natural District attracts develops a broad connected via quality District’s built Council is a environment through and retains economic base infrastructure, environment is customer-focussed stewardship of the residents and from its solid services and safe, resilient and efficient District’s natural and businesses. foundation in the technology. and attractive. organisation. physical resources. primary sector.



2 Background

2.1 On 20 September 2018 Council adopted for consultation a Statement of Proposal in respect of Easter Sunday Trading including a draft Easter Sunday Shop Trading Policy.

2.2 Council’s Statement of Proposal was “that trading on Easter Sunday is allowed throughout the Manawatū District”.

2.3 The Special Consultative Procedure was undertaken and consultation was held from 21 September to 23 October 2018. 148 submissions were received; 61 were in favour of the proposal and 87 were opposed. Hearings and deliberations were held on 22 November 2018. Four speakers spoke to their submissions. Deliberations were held on 6 December 2018.

3 Discussion and Options considered

3.1 The majority of the comments in favour fell into two categories; New Zealand is a secular society and the choice of the retailer.

3.2 The majority of the comments opposed to the proposal fell into two broad categories; religious observance and family/rest day

3.3 During deliberations the following points were made:

- several councillors agreed that the matter of Easter Sunday trading should be determined by Central Government rather than by individual local authorities,

- if indeed New Zealand is a secular society and therefore should not be bound by a Christian tradition, then there is no basis for Easter weekend (or Christmas) being a holiday at all,

- several councillors noted the lack of submissions from the retailers in the district (only one of the few identifiable retailer submitters gave reasons for their opinion in their submission),

- there was consensus around the value of protecting the long weekend for both employees and employers,

- One councillor stated that the issue could be summed up by quoting from one of the submissions: “The increasing trend of consumerism is often masked under the label of economic development. However we simply cannot afford to keep producing and consuming goods just as a form of recreational activity”.

3.4 After deliberating, the Strategic Planning and Policy Committee resolved “that [the committee] recommends to Council that Easter Sunday shop trading not be permitted in the Manawatū District.”

3.5 Council’s ratification of this recommendation would mean that the trading restrictions set out as the general rule in part 1, section 3(1)(b) of the Shop Trading Hours Act 1990 would remain the status quo for the Manawatū District. The general rule states that all shops shall remain closed all day on Easter Sunday. Exemptions to this rule are listed in sections 4 and 4A of the Act.

Under the status quo, no policy regarding Easter Sunday trading is required.

4 Operational Implications

4.1 There are no operational implications associated with this report.

5 Financial implications

5.1 There are no financial implications associated with this report.

6 Statutory Requirements

6.1 The statutory requirements relating to Easter Sunday trading are set out in Parts 1 and 2 of the Shop Trading Hours Act 1990.

7 Delegations

7.1 Section 5D of the Shop Trading Hours Act 1990 says that the final decision on an Easter Sunday Shop Trading Policy must be made by the territorial authority and may not be delegated to any other committee or other subordinate decision-making body, community board, or member or officer of the local authority.

8 Consultation

8.1 As per section 5B of the Shop Trading Hours Act 1990 , the special consultative procedure was used to seek community feedback on this issue.

9 Cultural Considerations

9.1 No cultural concerns relating to mana whenua have arisen throughout this process.

9.2 The concerns of the Christian community have been heard and taken into account in the consideration and deliberation of Easter Sunday trading in the Manawatū District.

10 Conclusion

10.1 On 6 December 2018, taking in to account the legal, economic, social considerations for the Manawatū District, as well as the feedback received from the Manawatū community through written and verbal submissions, the Strategic Planning and Policy Committee recommended to Council that Easter Sunday Shop Trading not be permitted in the Manawatū District.

10.2 A decision to not permit Easter Sunday trading in the district maintains the status quo set out in the Shop Trading Hours Act 1990 and therefore no policy is required.

Council

Meeting of 20 December 2018

Business Unit: Community and Strategy Date Created: 23 November 2018

Contract C4/ 1519 Extension with Recreational Services

Purpose

The purpose of this report is to seek formal Council approval to award Year 6 of Contract C4/1519 Parks and Open Space Management to Recreational Services Limited.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

That the Council awards Year 6 of Contract C4/1519 to Recreational Services for the delivery of its open spaces maintenance contract, with an annual contract value of $2,418,850 excluding GST.

Report prepared by: Mathew Bayliss Community Facilities Manager

Approved for submission by: Brent Limmer General Manager - Community and Strategy

1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand

    

2 Background

2.1 At its meeting of 24 November 2015, Council resolved to enter into Contract C4/1519 Parks and Open Spaces Maintenance with Recreational Services Limited for a maximum term of seven years and three months. This followed a robust and competitive dialogue procurement process.

2.2 The Contract is an incentivised contract term, where additional years of the contract are earned through performance during the life of the contract. This mechanism works in such a way that the minimum contract term is four years. In order to be awarded Year 6 of the contract term, Recreational Services Limited must perform satisfactorily in Year 2 of the contract. For example:

Minimum term of four years End of year one – additional year earned if performance criteria met for year five End of year two – additional year earned if performance criteria met for year six End of year three – additional year earned if performance criteria met for year seven To a maximum term of 7 years and 3 months.

2.3 This contract term model provides incentivised performance for the contractor. It also provides assurance to Council that performance will be enduring throughout the term of the contract. The remaining years of the contract focusses contractor behaviours on seeking a direct procurement for future maintenance services from Council.

2.4 Contract C4/1519 with Recreational Services Limited commenced on 29 February 2016.

2.5 Overall, Recreational Services Limited have performed well in the second year of the contract. Some of the highlights include:

 Winning Feilding and District Promotion Award for Contracting Business of the Year 2017

 Achieving 98% in the contracts overall Key Performance Indicators.

 Being involved in numerous community initiatives, activities and events

 Receiving many positive compliments from Councillors and the Manawatu Community.

2.6 Attached is the Annual Report jointly prepared for the second year of the Contract. The report discusses the highlights and overall achievement of the key performance indicators in more detail.

2.7 The report was presented to Council in a workshop 22 November 2018.

3 Discussion and Options considered

3.1 While Council can contractually choose to not grant Year 6 of Contract C4/1519 to Recreational Services Limited, any decision to not grant Year 6 based on recorded performance within the contractual Key Performance Indicators may be challenged by the contractor.

3.2 As the preferred contractor from the procurement process, Council is unlikely to secure another contractor of the same calibre. In this instance, Council would also be required to manage the performance for a period of two years till the contract came to an end. The cost of procuring a new contract is estimated at circa $40,000 - $50,000.

3.3 Recreational Services Limited have impressed council officers, demonstrating their ability to work locally with communities and service groups, delivering tangible and lasting value in the communities they delivered their services in.

4 Operational Implications

4.1 There are no new operational implications from the passing of this recommendation.

5 Financial implications

5.1 The costs of this extension can be met within existing budget provision. Developing a new contract and administering the tender process would be at an additional cost.

5.2 The resolution includes planned and a portion of unplanned works undertaken through provisional sums of the contract.

6 Statutory Requirements

6.1 There are no specific statutory requirements in making this decision.

7 Delegations

7.1 The Council has the authority to execute this extension.

8 Consultation

8.1 No consultation is required in making this decision.

9 Cultural Considerations

9.1 There are no cultural considerations in making this decision.

10 Conclusion

10.1 Recreational Services Limited have made an outstanding contribution as Council’s parks and open spaces contractor, with enduring relationships and achieving consistent performance indicators.

10.2 Recreational Services Limited with the support of Council are well placed to continue to contribute positively to the Manawatū District and based on their current performance their track record should be awarded for Year 6 of the Contract.

11 Attachments

 RS and MDC 12 Month Contract Report.

Contract C9/1519 Parks and Open Spaces Maintenance

12 Month Update and Highlights

November 2018

41 1. Introduction

This is the second jointly prepared Annual Report between Manawatu District Council and Recreational Services Ltd for Councils Parks and Opens Spaces Contract.

The purpose of this report is to highlight and report at a strategic level to the Governance and Executive Teams of both Council and Recreational Services, the highlights and key successes from the previous 12 months and to identify the priorities for the coming 12 months.

This report also provides important context for the Governance Team of Council, when considering whether to grant Recreational Services Year Six of the contract term, in this performance based contract model. The contract is for a term of up to seven years and three months based on performance and acceptance from council.

This report has been jointly prepared by Recreational Services and Council staff.

2. Background

In December 2015, Council adopted a resolution to enter into a Contract with Recreational Services Ltd for a maximum term of seven years and three months.

Recreational Services began their first day of operation as Councils Open Space maintenance contractor on February 29 2016.

The contract with Recreational Services is a performance based, outcome contract, with the term and management principles of the contract structured and linked to documents such as the Contract Improvement Plan and the Contract Register.

This linked structure provides a solid platform to assess Recreational Services performance, and the overall value Council and ultimately the community receive.

Overall Recreational Services have performed very well in the first 24 months of operation. The following sections of this report, discuss some of the highlights and challenges, as well as future opportunities for the contract.

3. Highlights

Our top highlights that have occurred over the past twelve months include:

1) Rec Services deservedly won the “ Feilding & District Contracting Business of Year 2017” . This was a massive highlight for both Recreational Services as well as Council and was a validation of hard work put in by both parties, with the outcomes we have achieved around the District. While we recognise this success, we are continuously aiming to improve the way we do things and the outcomes we can produce for our communities.

Contractor of the year! Massive achievement

2) Successful New year's event at Vinegar Hill. Recreational Services had a staff member (Caroline Hanger) based on the reserve for the Christmas - New year period. As the custodian at Vinegar hill for the GLBT event, we received a numerous positive comments from a large range of different groups. This was also particularly helpful during a storm event that occurred just after new year's requiring evacuation of the park. Caroline Hanger's efforts and professionalism while carrying out the custodian duties at Vinegar Hill was recognised by winning the Recreational Services internal "Positive Image Award". Moving forward we are looking into how this success can be built on through enhanced efficiencies such as the pre-payment of fees.

3) Playground compliance has increased significantly across the district. Prior to the implementation of the contract nearly all of the districts playgrounds were non-compliant in some facet. This Compliance has improved dramatically, with the Recreational Services team continually identifying ways in which to achieve total compliance. Playground compliance has improved from 9 out of 15 in 2016/17 to 13 out of 15 in 2017/18. The Long Term Plan has provided an opportunity to further increase this compliance moving forward into the next financial year.

4) Through increased understanding of the contract and community we have achieved ‘soft savings’ through identifying the reallocation and reprioritisation of some works, further resolving historic maintenance issues, improving the feeling toward council in the community. Members of the community have noticed this efficiency and passed on positive comments to both Council and Recreational Services staff.

5) Open and honest relationship between both parties. We see this contract as a partnership rather than client - contractor relationship, with both parties working towards the same outcome and goal. This has been shown in a recent relationship survey where Council staff rated the strength of the relationship at 90% and Recreational Services 89%. in overall across the 10 survey questions.

43 6) Installation of a public toilet at Kitchener Park. The project involved Recreation Services constructing a platform and ramps around the toilets to ensure access for all users. The challenge with this project was ensuring it would not detract from the visual amenity of the surrounding natural environment. The end result was a functional design that looked fantastic and blended into the natural environment, with the Awahuri Forest- Kitchener Park Trust very happy with the result.

Awahuri Forest Kitchener Park toilet installation

4. Contract Outcomes  The contract achieved a site audit score of 97.8% for 2017/18. This is extremely positive and we are looking to further increase this through the implementation and continued monitoring of a contract register. This register enables both Council and Rec Services to proactively report any maintenance issues that may be outside of our control, such as saturated turf, that prevents a particular area from reaching the specified maintenance requirement. This will enable a more accurate site audit and contribute to more efficient outcomes.

 The contract has significantly enhanced the District’s visual amenity through the completion of a staggering number of work orders which are outlined below:

o 871 fly tipping response jobs o 1794 Menzits, 76.5% reported by RS staff (Menzit is internal service request) o 67 burials and 57 ashes interments o Over 32,000 bedding plants planted

It is important to note that Recreational Services staff make up 76.5% of all reported Menzits (1794 total). This indicates that Rec Services staff are being vigilant and proactive when they are out and about in the District. Effectively they are our ‘eyes and ears’ and it is significantly contributing toward Councils ability to proactively maintain our assets, identify health and safety risks and reduce complaints from the community.

Rec Services facility staff have had an extremely busy year and have consistently done a fantastic job keeping our public conveniences clean and tidy. As has been mentioned above, this work has resulted in the number of complaints dramatically decreasing. Facilities staff used the following product throughout the district last year:

Believe it or not…

PRODUCT QUANTITY Trispice Disinfectant 160 litres Horizon Foam Soap 210 PV Slim paper Towels 320,000 Toilet Rolls 6,372 Disposable Latex PF Gloves 6,000 Cleaning Cloths 4,800 80Ltr Black Rubbish Bags 33,600 240ltr Wheeli Bin Liners 1,200

5. Health and Safety

Health and Safety is a “Key Performance Indicator” of the contract, representing 20% of the overall performance score each year for this contract. Both Council and Recreational Services view the promotion of a proactive health and safety culture as paramount to exceeding the goals of the contract.

On a daily basis, Recreational Services have between 15 to 20 staff and subcontractors working throughout the District on a range of activities. In the first 12 months of operation a staggering 8 hours of time was lost due to injury from a total of 37,134 recorded hours of work or represents 0.02% of the overall hours worked. This is an exceptional target to be achieved, with the contract target being no more than three days.

Unfortunately, over the past 12 months Rec Services has had three lost time injuries to staff. While this failed to meet the stats of the previous year and KPI measurements, it has provided a learning opportunity for the company and ensured that health and safety was not becoming complacent. The result of this learning was an identification that each injury was with new staff members. This enabled Rec Services to review their induction training processes and both parties see this as a positive.

The Manawatu Branch of Recreational Services also have been successful in the last 12 months, having recorded per staff ratio the highest amount of proactively reported ‘near-misses’, to work towards health and safety improvement processes. This directly contributed toward our branch of Recreational Services winning their organisation-wide health and safety award this month. This is a reflection of the importance they place on health and safety which aligns with Councils values.

Council and Recreation Services are building on our positive relationship and teamwork goals in the health and safety space. The health and safety of Recreation Services staff is extremely important to Council and we have recognised the value in shared learning and building a positive and proactive culture. Council’s Parks and Property team are attending Recreation Services health and safety meetings and providing input and ideas to further enhance their health and safety. Importantly, this is a learning for both parties as the Health and Safety Representative from Recreation Services will be taking part in Councils Health and Safety Committee meetings also.

6. Challenges

There have been a number of challenges that both Rec Services and Council have had to work though in the past year.

One of the biggest challenges faced by Rec Services is attracting, recruiting and retaining suitably qualified and experienced staff. The current unemployment rate of 3.9% and national wide skill shortage has meant the pickings are very slim for key roles. However, Rec Services are committed to training their staff and recently employed their second Horticulture Trainee as well as putting staff through numerous training courses.

Other challenges include the dynamic nature of the Long Term Plan and its associated work planning and adverse weather events such as the snowfall event in the northern area of the District as well as recent flood events.

With such a successful start to the contract it is important that both Rec Services and Council do not become complacent and continue to meet and exceed community expectations. This is an exciting challenge and requires both parties to be proactive.

7. Key Performance Indicators

46 To measure the success of Recreational Services overall performance, 12 Key Performance Indicators (KPI’s) have been created. The KPI’s have been structured around five key service values for the contract these include:

 Financial reporting and administration  Operations  Health and Safety  Team work  Customer service

Each of the KPI’s have been measured monthly as part of the ‘operational’ meeting held between Recreational Services and Council staff. The KPI’s are reviewed quarterly at each ‘tactical’ meeting between Senior Managers of Council and at each ‘strategic’ meeting held twice each year with Recreational Services General Manager and the Chief Executive.

Overall the contract has achieved 98% out of 100 for the last 12 months. This is a fantastic result and the only reason it did not achieve 100% was due to Rec Services having three lost time injuries. This has built on the exceptional first 24 months of the contract and resulted in a wide range of positive outputs in the community.

Feilding Friendship Force – Commemoration Rock, Kowhai Park Rose Gardens

Highlights of the KPI achievements in the last 12 months include:

 Exceeding the onsite audit result targets for services delivered in full, on time and within specification  Achieving greater than the targets in the relationship survey  Significant reduction in public convenience complaints.  Undertaking and completing a massive number of projects around the community  Enhancing the relationships team working through joint application in the health and safety space

48 8. Added Value

Our measured KPI’s include criteria to “add value” to our community. The rationale for this is that it provides for Recreational Services to reflect the community values of the Council. It is also used to reflect efficiencies and soft savings achieved in the contract.

While ‘added value’ is calculated in monetary terms, there is considerable intangible benefits and value added by Recreational Services to our community that haven’t been measured. Recreational Services have contributed over $34,000 worth of “added value” to the District to date. This includes:

 Donation of use of the company BBQ to community groups and events.

 Donation of food and staff time for “Celebrate Sanson Day”

 Distributing 160 drink bottles to local sports teams, which included rugby, soccer and netball

 Free mowing of the front lawns at Riding for the disable

 Free gardening of Te Manawa Social Services street front garden.

 Met with a range of community groups in partnership with Council to offer expert guidance in project planning and reserve management.

 Donation of two staff and equipment for a day’s gardening as an auction night prize for Halcombe Fire Brigade for the Sky Tower Stair Challenge

This is just to name a few added value items that Recreational Services have achieved in the second year. This type of measure is uncommon but we believe is important to document the added value that Recreational Services provide to the District.

Pic#6 - Halcombe Community BBQ - March 18

49 9. Improvement Plan

We have developed an Improvement Plan with stretch targets. Key Performance Indicator targets that are on a sliding scale and improving each year, to ensure that the contract and successes continue, and not become complacent.

As part of the contract, there is a Continuous Improvement Plan (CIP) that is being implemented, this involves reviewing all aspects of the contract, from how the maintenance is carried out at a site to the efficiencies of travel route that is taken, to the frequency an activity is carried out. These efficiencies

In the third year of the improvement plan, all aspects of year one improvement plan have been achieved. The improvement highlights this year have included:

 Identifying fly tipping hotspots and putting treatments in place to reduce dumping  Increased level of compliance with playground standards  Ensuring the Contract document is ‘live’ and up to date

In the 2017/18 we focused on the review of mowing and edging practices, and facility maintenance specifications, as well as developing a relationship charter for the contract. Another key document that both parties worked on developing was the contract register. This enabled both parties to proactively report maintenance and resourcing challenges.

Timona Park Planting Day – Aug 17

50 10. Completed projects of significance in past 12 months.

Collectively we have completed a number of large and important projects over the last 12 months. Some highlights include:

 Kitchener Park toilet installation  Tangimoana toilet upgrades, - installation of two public toilets.  Feilding Cemetery beam, planting of hedge in Rongatea.  Feilding Cemetery RSA memorial wall and foot path installation celebrating 100 years  Sanson seat installation along walkway.  Mt Lees pergola, entrance way enhancement,  Pohangina playground compliance  Cheltenham toilet upgrade,  Painting of knee kickers at Vic park at Timona  Halcombe cemetery beautification upgrade and internal road.  Makino walkway between Warrick Street and Manchester Street  Cricket block upgrade Kowhai Park

51 11. Looking into the Future

Recreational Services is passionate about maintaining its community engagement with key stake holders and sticking to its core business of “Parks and Open Spaces maintenance”. Keeping this refined approach to maintenance will see our community in good stead for the ongoing delivery of quality services, with an increasing focus on excellence across the district.

Recreational Services have had a successful start in the Manawatu and after three years, have established themselves and built a stellar reputation within both the community and in Council. Their overall performance rates are consistently high across all areas, with a strong relationship being established with both Council and the community.

Due to the great reputation Recreational Services has gained around the district outside entities are looking to engage Recreational Services to carry out maintenance for them, for example a number of schools are now utilising Recreational Services to carry out grounds maintenance services.

The focus now for the contract is to focus on continuous improvement and to strive as a team towards excellence, leveraging the great start and strong relationships that have been established in the first 24 months.

Council

Meeting of 20 December 2018

Business Unit: Community and Strategy Date Created: 06 December 2018

Proposed Plan Change 51

Purpose

The purpose of this report is to seek approval to publicly notify Proposed Plan Change 51 in accordance with Clause 5, of Schedule 1 of the Resource Management Act (1991) (“RMA”).

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report. The Council is legally required to engage with the community, following processes outlined in the Resource Management Act 1991.

Recommendations

That the Council approves Proposed Plan Change 51 for public notification under Clause 5 Schedule 1 of the Resource Management Act 1991.

That the General Manager – Community and Strategy be authorised to make amendments to proposed Plan Change 51 prior to public notification, including amendments required following legal review.

Report prepared by: Cynthia Ward Principal Policy Planner - District Plan

Approved for submission by: Brent Limmer General Manager - Community and Strategy

1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand

   

2 Background

2.1 Proposed Plan Change 51 (PC51) implements Council’s planned, strategic growth direction encapsulated in the Feilding Framework Plan and adopted by Council in 2013, which directs the residential extension of Feilding into an area identified as Growth Precinct 4. The residential zoning and development of Growth Precinct 4 will provide a 30 residential land supply for Feilding and its meet projected growth and demands for housing, into the future.

2.2 PC51 introduces a new Chapter 15 Residential Zone for Growth Precinct 4 and a new Chapter 8 Subdivision for Growth Precinct 4, including a structure plan for the Growth Precinct 4. To enable the comprehensive urban development of Growth Precinct 4, the plan change removes of the Feilding Locality Nodal Zone – Appendix 5A Diagram 1 and amends the Planning Maps to reflect the change of zoning from Rural and Recreation to Residential Zone and where appropriate, Recreation Zone near the Makino Stream.

2.3 New definitions are introduced for permeable surface, open construction, home occupation, retirement village, and essential infrastructure. Amendments are also made to the existing definition of Assisted Living Accommodation. Cross-references are incorporated in Chapter 3A Network Utilities to the new Chapter 8 Subdivision, relating to proposed policy 2.7 and Rule 8.4.1.g.i.

2.4 PC51 also introduces a new District Plan structure, initially introduced in Plan Change 46, throughout the entirety of the District Plan. This includes new headings, sections and page numbering. A new overarching format is introduced – comprising a Part 1 and Part 2 to the District Plan - to differentiate between the reviewed chapters and unreviewed sections of the Operative District Plan. Consequential changes are made to cross references to improve legibility of the District Plan, updating them from page numbers in the Operative District Plan to chapters (in the new structure of the District Plan) or sections (which is the structure of the old District Plan). Updates are also made to the District Plan appendices so that numbering in new chapters introduced in the Plan, are consistent.

2.5 A minor amendment is proposed to improve the clarity of Rule 3B.4.3 Access - Standards for Permitted Activities and administration of the District Plan. These amendments are required to clarify that the new access standard applies only to Arterial Roads and to include the term 'location' along with new provisions for all roads. A related amendment is the introduction of a new rule to specify that formation and upgrading of vehicle crossings are to be in accordance with Council engineering standards. The term Special Use Access is also clarified.

3 Discussion and Options considered

3.1 The primary purpose of PC51 is to re-zone approximately 256ha of rural land located in a peri- urban area north of Feilding, to residential and in small part Recreation, to meet residential growth demands in Feilding. Plan Change 51 will incorporate a high-level Structure Plan into the Operative District Plan to guide the overall development of the northern area (Growth Precinct 4), secure its block pattern and network infrastructure. As detailed above, corresponding rules and standards are introduced to realise the preferred residential density character and ultimate urban form. Consequential changes are made to remove the Feilding nodal overlay and update the District Planning Maps.

3.2 The introduction of a new District Plan structure, through PC51, will improve the usability of the Operative District Plan. Having a clear, overarching format – comprising a Part 1 and Part 2 to the District Plan - will assist plan users to differentiate between the reviewed chapters and un-reviewed sections of the Operative District Plan. Consequential changes to cross references, and District Plan appendices so that numbering in new chapters introduced in the Plan, are consistent will improve legibility and functionality of the Operative District Plan

3.3 The proposed amendment to Rule 3B.4.3 Access - Standards for Permitted Activities and related provisions, will improve the administration of the District Plan.

3.4 The accompanying Section 32 report identifies that Proposed Plan Change 51 is the most efficient and effective means of meeting the purpose of the RMA 1991.

4 Operational Implications

4.1 The capital/operating expenditure implications or maintenance costs associated with PC51 are budgeted for in the Council’s LTP 2018-2018.

5 Financial implications

5.1 The resource requirements are in accordance with existing budgetary allocation.

6 Statutory Requirements

6.1 The statutory requirements under the RMA 1991 are being followed.

6.2 Section 32 of the Act requires local authorities to prepare a report summarising the evaluation of alternatives, benefits and costs of the PC51 and reasons for that evaluation. The Section 32 report is attached.

6.3 Minor amendments to PC51 may be required as a result of any feedback arising from the legal review currently being undertaken. These minor amendments will be incorporated into the plan change documents prior to public notification.

7 Delegations

7.1 Council has delegated authority to decide matters relating to the notification of Proposed PC51.

8 Consultation

8.1 The consultation process for undertaking a change to the District Plan is directed by the RMA 1991.

8.2 Consultation was carried out during the preparation of PC51 as required by Clause 3 of Schedule 1 of the RMA 1991. The consultation process included:

a) Council’s website, including fact sheets explaining the plan change content, the draft plan change and draft structure plan and sought feedback.

b) Letters, including fact sheets, and the draft Plan Change inviting feedback were distributed to key stakeholders including Council’s Developer Forum, Horizons Regional Council, Network Utility Operators, Department of Conservation and Iwi Authorities.

c) Published District News articles in the Feilding Herald.

d) Various meetings and telephone conversation with residents, businesses, community organisations, officials from the Ministry of Education, university students and affected parties.

9.4 Proposed PC51 has been reviewed in light of the comments received and amendments made to reflect some changes sought by feedback.

9 Cultural Considerations

9.1 Consultation has been undertaken with key interest groups who present under the collectives of hapū, iwi, tāngata whenua, and mana whenua. There were 8 presentations to Ngā Manu Tāiko Manawatū District Council and valued feedback was received. Engagement was conducted with iwi authorities and included meetings, email and phone conversations with Rangitāne o Manawatū, Te Rūnanga o Wairiki Ngāti Apa, Ngāti Raukawa ki te Tonga, Ngāti Kauwhata, Ngāti Hauiti and Muaūpoko Tribal Society. The consultation accords with Clause 3B and Clause 4A of Schedule 1 to the RMA.

10 Conclusion

10.1 The intent of Draft Plan Change 51 is to review the District Plan provisions relating to network utilities, transport, noise, earthworks, signs, temporary activities and relocated buildings. These provisions relate to all zones and it is proposed they are grouped together into one, new District Plan chapter called District-Wide Rules.

10.2 An evaluation under Section 32 of the Act has been undertaken which is appropriate to, and in accordance with, the Clause 4 process.

10.3 It is considered that Proposed PC51 is the most appropriate method to meet the purpose of the Act and fulfils Clause 5 Section 32 of the RMA 1991.

10.4 If the Council approves the recommendations of this report, the next step will be for the Council to publicly notify PC51 and call for submissions. If approved, public notification will occur, early in 2019.

11 Attachments

 Proposed Plan Change 51 – Section 32 report

 Technical Appendices

Council

Meeting of 22 December 2018

Business Unit: Community and Strategy Date Created: 16 November 2018

Community Committee Establishment - Kiwitea

Purpose

To consider the inclusion of Kiwitea as a community of interest within Council’s Community Committees Policy and to appoint a Liaison Councillor for Kiwitea Community Committee.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

That the Council:

1. Confirms the inclusion of Kiwitea in the list of communities of interest within the Community Committees Policy.

2. Appoints a Liaison Councillor for the Kiwitea Community Committee.

Report prepared by: Janine Hawthorn Community Development Adviser

Approved for submission by: Brent Limmer General Manager - Community and Strategy

1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand

 

2 Background

2.1 Council adopted a policy for the establishment of Community Committees in 1990 with the purpose of providing a local link and point of contact for Council liaison. These Committees are elected at public meetings held on a triennial basis with Council appointing a Councillor to each Committee.

2.2 This policy was adopted shortly following the Local Government Reorganisation of 1989 which saw five separate authorities amalgamate into one. It also saw the closure of the former Council Offices and Service Centres located in the smaller villages so a community committee established in those villages was an informal way for continuing with the liaison with these communities.

2.3 These smaller villages had been identified within the policy as communities of interest within the district and although additional communities have been incorporated into the policy since its original adoption, this did not include the community of Kiwitea as there has previously been no interest in establishing a committee in that community.

2.4 Council has recently received an approach from members of the Kiwitea Community Group seeking Council’s support in establishing a Community Committee. The group was recently formed to manage and administer the running of the Kiwitea Hall following the resignation of the long standing hall custodian.

3 Discussion and Options considered

3.1 Council will need to include Kiwitea as a community of interest in its Community Committees Policy to allow for a Community Committee to be established.

3.2 Council will also need to appoint a Liaison Councillor for Kiwitea Community Committee.

3.3 If Council approves the establishment of a Community Committee in Kiwitea a public meeting will be arranged to appoint committee members. The Kiwitea Community Group has indicated that they have seven community members who have already indicated that they are prepared to stand on a community committee.

3.4 A copy of the current policy is attached for Council Members’ information.

4 Operational Implications

4.1 There are no capital/operating expenditure implications or maintenance costs associated with this paper.

5 Financial implications

5.1 Should approval be given to establish a Kiwitea Community Committee, the committee will be eligible for annual project funding through the Community Committee Project Fund in accordance with the Community Committees Policy. This is currently at the level of $3,000.00 per annum per committee.

5.2 The 2018/19 Community Committee Project Fund budget of $45,000.00 was based on 15 committees. Council will therefore need to note that the Community Committee Project Fund could potentially go over budget by $3,000.00 at year end.

6 Statutory Requirements

6.1 There are no statutory requirements associated with this paper.

7 Delegations

7.1 Council has the authority to establish Community Committees and to appoint Liaison Councillors to those Committees.

8 Consultation

8.1 If Council approves the establishment of a Kiwitea Community Committee, an invitation will be sent to residents inviting them to a public meeting on a date and time to be determined.

9 Cultural Considerations

9.1 There are no cultural considerations associated with this paper.

10 Conclusion

10.1 Following consideration of this report, it is recommended that Council includes Kiwitea as a community of interest in the Community Committees Policy and appoints a Liaison Councillor for the Kiwitea Community Committee.

11 Attachments

 Request to Establish a Community Committee in Kiwitea – November 2018

 Community Committees Policy – Amended 20 July 2017

60 Jessica Stack 272 Bryce Road RD7 FEILDING 4777

Friday 16th November 2018

Her Worship the Mayor of Manawatu District Council 135 Manchester Street Private Bag 10001 Feilding 4743

Dear Her Worship the Mayor of Manawatu District Council, Helen Worboys.

We would like to propose that Kiwitea becomes included as one of the Council’s Communities of Interest. We have recently formed a committee to assist with the running of our local hall, in the process of doing this we feel that becoming a Community Committee would be more beneficial for the Kiwitea Community. Our committee’s objective’s are to keep community spirit and to welcome new inhabitants, to be social and inclusive and to keep Kiwitea tidy and somewhere to be proud of.

The current committee would like to see more local events, to increase the use of our current facilities and to improve and maintain those facilities.

We feel that providing the link between the council and the our community can help us achieve our objectives.

Kind regards

Jessica Stack on behalf of the Kiwitea Community Group

Victoria Stack Paula Scott Jewel Brown Jo Terry Glen Terry Gayna Brown

61 Community Committees Policy

Purpose of this Policy

The purpose of the Community Committees Policy is to allow identified communities of interest within the Manawatu District to establish an advisory body in their community to assist the Council in its responsibilities to that community. They are an informal link between the Council and the community whereby an exchange of information, opinions, proposals, recommendations and decisions can take place. The following are the communities of interest identified by Council. This however does not prevent other communities from being incorporated: Apiti Himatangi Beach Rangiwahia Bainesse/Rangiotu Hiwinui Rongotea Cheltenham Kimbolton Sanson Colyton Pakihikura Tangimoana Feilding Pohangina Waituna West Halcombe What is the Role of a Community Committee?

Community Committees are part of Community Development, which is a key contributor to achieving Council’s vision and outcomes and is part of the District Development activity within Council’s Long Term Plan. Community development is a means for Council to partner with community groups and not for profit organisations to encourage these groups to strengthen the interests and values of our district’s residents by encouraging active citizenship in identifying the issues they want to deal with and to generate local solutions that will deliver economic, social, ecological and cultural wellbeing of our District. Community Committees are empowered to present comprehensive submissions to Council’s Annual Plans and Long Term Plans. The submission to align ideas for future proofing the community and the identified community projects arising out of Community Plans to Council’s strategic direction. How are Community Committees Supported?

A Council member is appointed as a Liaison Councillor for each Community Committee. The Liaison Councillor’s key role is to assist the Committee and advise on Council processes and to provide updates on matters of interest at a local, regional and national level. Liaison Councillors are there to listen to the community’s concerns and to clarify the process of engagement with Council and to give guidance to where the Committee can seek help on specific issues. They are not the Community’s spokesperson. Council’s Community Development Adviser is the Committee’s main point of contact and support from within Council. 62 How are Community Committees Appointed?

Each Community Committee will be established at a public meeting to be called by Council. The number of members to be elected to serve on the Committee shall, where practicable, be a minimum of seven and a maximum of 10 adults. The term of the Committee shall coincide with Council’s term of office which is three years. Community Committees will therefore hold triennial meetings to re-elect their Committees following the Local Government Elections to be active. Each active Committee is required to establish their own Terms of Reference based on a standardised template which would include when the Committee meets, how often and its administrative procedures. Community Committee Project Fund

Council will provide annual funding to allow community committees to undertake small-scale, discrete projects within their communities that are not currently included in Council’s contracts or levels of service and can be aligned to Community Plans where a Community Plan exists. This annual funding is known as Community Committee Project Fund. The Community Committee Project Fund has an annual budget to be distributed evenly amongst each of the Community Committees that are currently active. This funding is not available to those Committees that are in recess. Each active Community Committee will be asked to submit a draft work programme by the end of December each year for the following financial year. This work programme lists projects in order of priority. Payment is upon receipt of invoices for agreed projects. Funds can be accumulated and carried over from one year to the next as long as they have been tagged for a specific project and must be used within the term of a Long Term Plan. Hall Management

The Hall Management Policy will be incorporated into the Community Committee Policy once it has undergone a major review.

Council

Meeting of 20 December 2018

Business Unit: Community and Strategy Date Created: 03 December 2018

Minutes from Community Committees - December 2018

Purpose

To present minutes from recent meetings of Community Committees for information.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

That the Council receives the minutes of the Community Committee meetings.

Report prepared by: Allie Dunn Governance Team Leader

Approved for submission by: Brent Limmer General Manager - Community and Strategy

1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand



2 Background

2.1 Under the Council’s Community Committees Policy, a number of Community Committees were established as advisory bodies in their communities to assist the Council in its responsibilities to that community.

2.2 The Community Committees are an informal link between the Council and the community whereby an exchange of information, opinions, proposals, recommendations and decisions can take place. Community Committees are empowered to present comprehensive submissions to Council’s Long Term Plans and Annual Plans.

2.3 A Liaison Councillor is appointed to each Community Committee. The role of the Liaison Councillor is to assist with advice on Council processes, and to provide updates on matters of interest.

3 Discussion and Options considered

3.1 Each active Community Committee has a Terms of Reference which includes how often the committee meets and its administrative procedures.

3.2 The Community Committees provide a copy of the minutes of their meetings to Council for information.

4 Operational Implications

4.1 There are no capital / operating expenditure implications or maintenance costs associated with this report.

5 Financial implications

5.1 There are no financial implications associated with this matter.

6 Statutory Requirements

6.1 There are no statutory requirements associated with this matter.

7 Delegations

7.1 The Council has authority to consider this matter.

8 Consultation

8.1 There are no community consultation requirements associated with this report.

9 Cultural Considerations

9.1 There are no cultural considerations associated with this report.

10 Conclusion

10.1 Each Community Committee provides the Council with a copy of the minutes of their meetings. The minutes received recently are appended for Council information and receipt.

11 Attachments

 Minutes from recent Community Committee meetings

66 Pohangina Valley Community Committee Minutes Pohangina Community Committee Meeting 30 October 2018 at 7.30pm County Fayre, Finnis Road, Pohangina Village

Present: L Besley, J Barnett, M Dickens, G Martin, K Hayes, S Edwards, R Gayler, L Bowe, N Braithwaite, I Rasmussen , S Stevens, J Graham, D O’Regan, Cr S Bielski, Cr B Cameron, Cr M Ford and Mayor H Worboys.

The meeting started with a presentation by Jeff Graham and Sonya Stevens of the Pohangina Community Response and Recovery Plan. There was a discussion on which road should be the priority route for the recovery operation. It was agreed to proceed with printing and distribution of the Plan. This was followed by a presentation/workshop on The Future of Feilding’s Town Centre. This was led by Mayor Helen Worboys and Deputy Mayor Michael Ford.

Procedural Matters Action

1.1 Apologies That the following apologies be accepted. J Barnett/L Besley J Hawthorn and M Pratt Carried

1.2 Correspondence  18 th Sept re ‘Chat with The Mayor’ held J Barnett/G Martin at County Fayre on Saturday 13 October Carried  9 October Brittney Evans MDC re community consultation on Feilding Town Centre

 15 October Jeff Graham Horizons re Pohangina Emergency Management Plan

 23 October Janine Hawthorn re leadership workshop.

1.3 Confirmation That the minutes from the previous meeting held K Hayes/L Besley Previous on 28 August 2018 be accepted as a true and Carried Minutes correct record. .

1.4 Matters Arising .

2.1 Finances That the Financial Report showing a balance of K Hayes/J Barnett $22,042 be accepted. Carried

2.2 Emergency Agreed that Pohangina Valley Community J Graham/S Stevens Management Response and Recovery Plan be printed and

distributed to residents

2.3 Culling Walkway J Barnett raised the issue of on-going maintenance J Barnett of the area at the end of the walkway by the river.

67 Will write article in PVC newsletter seeking interest from those who use the walkway to maintain this area

2.4 Raumai Reserve Council Staff are reluctant to install rubbish bins at Raumai Reserve. PVCC would still like to have a large anti-litter notice erected.

2.5 Pohangina Carpark has been completed. Meeting held Recreation Reserve earlier in the evening at the Recreation reserve to

discuss location of picnic tables and development of entrance way. Julie Anne Bolton has agreed to lead the sub project to develop a stone wall at the entrance.

It was agreed the PVCC supported an application J Barnett/S Edwards to Eastern and Central through the PVCT for additional funds for the stone wall/entrance Carried

2.6 Pohangina Valley AGM held prior to PVCC meeting. L Bowe was Community Trust elected as a new Trustee. Agreed to support funding application for Pohangina Recreation Reserve project.

2.7 PVC Newsletter Barb Hyde will finish as editor of newsletter after the February edition. Will need new editor if newsletter is to continue.

2.8 Information C Pullar has had discussions with D McLean re Kiosk/bus shelter payment. C Pullar will work with L Grant on design for walls of shelter. To be completed by June 2019

2.9 Signage Project J Barnett to meet with MDC to finalise position of J Barnett Welcome to Pohangina signs

2.10 Valley Road Lookout Meeting held on site. Priority to be given to installing a picnic area on top tier and clearing the

viewing window. James Adamson is working on costings and design of picnic table/platform L Besley seating. G Martin requested a further on-site meeting. L Besley to organise

2.11 Pohangina Hall The Pohangina Ball was cancelled because of lack of interest

2.12 Pohangina School J Barnett and D Roberts attended the Pohangina Reserve/Swimming School Reserve AGM. Kim Couper-Smartt would pool welcome attending at least 1 PVCC meeting a year. Arranged a meeting with C Johnstone and J Adamson from MDC so they are now aware of the existence of the Pohangina School Reserve Committee. Adrian Walcroft outlined issues with

68 the Pohangina Swimming Pool. One of the main issues is repairing the sides of the swimming pool. MDC can provide some but not all of the funds required to fix this. The swimming pool is one of the most used facilities in the Village and PVCC needs to ensure it receives sufficient funding.

3.0 General Business

3.1 MDC Successful opening of the Grand Canyon bridge.

3.2 County Fayre ‘Chat with the Mayor’ held on 18 th September. Agreed that there should be further chat’s. Was suggested next one could be sometime in February 2019

3.3 MDC Leadership L Besley to circulate email from J Hawthorn with L Besley workshops committee members to respond to Liz if they want to attend

Meeting Closed 9.50pm Next Meeting Tuesday 4 th December 2018 at 7.30pm at County Fayre.

69 MINUTES OF RONGOTEA COMMUNITY COMMITTEE MEETING HELD 5 th NOVEMBER 2018 IN COMMUNITY CENTRE AT 7.30 PM

PRESENT : Brian Procter, Henry Wheeler, Lance Berry, Margaret Giles Chair (Acting Secretary)

APOLOGIES : Teri Ross

COUNCILLORS ATTENDING : Dep. Mayor Michael Ford, Cnlr. Stuart Campbell, Cnlr Andrew Quarrie. Cnlr. Howard Voss.

Minutes of October Minutes taken as read, M.Giles/B.Procter

COUNCIL CONSULTATION ON FEILDING SQUARE AND UPDATE ON EARTHQUAKE PRONE BUILDINGS FOLLOWED, LED BY DEP. MAYOR MICHAEL FORD. Brief details as follows .

Michael introduced a paper The Future of Feilding’ Centre – A Community Discussion 2018 www.haveyoursay.kiwi.nz feedback 18 – 23 rd November – Public workshops

Feilding town centre vision is inviting feedback with 23 meetings. It is a challenge as there are 50 heritage buildings some an earthquake risk probably best demolished and some need strengthening. It is not something that can be done without much discussion as it is not a good idea to take the heart out of the town and have people and businesses leaving. Times from 7.5 years to fix the facades which could fall through verandahs and hurt folk to 15 years to get the building up to spec. or rebuild. For some neglected buildings it could be too much to consider. Priority areas will be identified. Time frames have shifted due to Govt. regulations. 2 hour workshops have been held and 1500 ideas have been posted on sticky notes so far. Add yours up to the end of Dec. It was a pity our committee is so small as we had opportunities to say what we liked and what we did not like on 3 topics. Heritage value/and streetscape; What uses do we want in Feilding’s town centre; Getting around transport and infrastructure. YOU CAN HAVE YOUR INPUT TO ALL OF THIS. Michael thanked us for giving him time.

MATTERS ARISING from October minutes;

Old Waitohi School Corner – very varying opinions on this corner, from a man who has thought it was dangerous for 30 years to a committee member who thought it was o.k. So you all should just be careful at this corner as it is not going to change!

Road widening – Ouse and Humber will be left as is.

Cemetery Parking – Council will look at more parking in Leen Road sometime in the future. Also looking at plans for a Wall of Remembrance for ashes and plaques for ashes spread elsewhere .

Community Plan. – Very little feedback received. Request for footpaths on both sides through middle of square. Plan will now be submitted to MDC. $20,000 has been tagged for this project.

70 Community BBQ – Again no feedback about this in Te Kawau Park, but committee have noted the large number of people who use the gazebo. Absence of power would be a problem if it was sited here, but Feilding has recently been provided with a BBQ in Kowhai Park and we will endeavour to find out how much it is used. An alternative donation of a mothers seat in nursery playground and bench seat for those watching sports activities may be better use of money.

Walkway – still progressing. 85 tonne of 112 spread. A donation of lime has been gratefully received. Thankyou donor.

Green Road Intersection – passing lane on left of traffic waiting to turn right into Green Road is being planned.

Te Kawau Park sealing . Could start anyday – wonderful.

Action sheet – Our Liaison Councillor Stuart Campbell will take responsibility to ensure our requests are being considered at MDC and report progress.

Planned Wear Street footpath – seems to have dropped off the radar and we can reapply in 3 years! To our knowledge we requested a visit from MDC so we could suggest a change. Our Liaison Councillor Stuart Campbell to investigate.

GENERAL BUSINESS –

Chat with the Mayor - Mayor Helen took many notes from those who participated in morning tea and it was felt to be worthwhile.

The committee wants to thank Brian Thatcher, our local painter, for the fine mural in Te Kawau Park The little animals are lovely. Brian and a co. painter did a fine job and he tells me there may be more to come.

Lance Berry reported a great turn out for the Fire Brigade’s Fireworks and an estimated 6 – 7,000 people attended.

The Merchant’s Daughter – Our new eatery in Rongotea. Congratulations Fiona Hughes (nee Amey) on the opening of your new venture. Fiona sent Margaret Giles a very informative email and with her permission we have included it in our minutes as it gives a great background of Fiona’s history.

Armistice Day on the 11 th Novembe r 1918 was discussed and we would like to know if anyone has information on what happened in Rongotea on 11 th November 1918. In Pamela Benson’s book there is a picture of Elizabeth Lockyer’s grandfather Mr L.H. Yarrall addressing a crowd outside the old post office, but no further information. The School Log only makes mention of a lot away because of the flu. Rongotea seemed to pick up on the impending end of the war early, as on the 8th Nov. the paper noted Austria’s capitulation was known, flags were hoisted and the children dismissed for the afternoon. 800 joined in the evening, led by Private J. Walsh and marshalled by Private L. Hunt; the factory whistle blew, bells rang, scouts paraded, thirteen dairy electric trucks conveying a Red Cross party, combined choir and other citizens followed. The National Anthem was sung and three cheers followed

71 and Mr. W. Darragh read the announcement of the “days good news”. Appears Armistice Day came early for Rongotea. To mark the anniversary this year it is hoped to get our Fire Brigade siren sounded.

Our councillors tell us that we will not be on line voting next election . But rather ticking the boxes again.

A bit more chat at Council has been the topic of moving the sale day to Thursday in Feilding as cattle being moved and delivered late Fri is not always convenient for farmers who need to drench etc. MDC is asking for comments about this.

Swimming Pool – no report given on progress to date. However we believe the lining will not be in place for this Summer. Negotiations with Ed. Board are ongoing. John is still going to do the name plaque for people who donated funds.

Kaimatarau Road Junction . A lot of dissatisfaction given to Mayor and Committee over the use of this roundabout. Some people are driving against the traffic. We are told if you use it sensibly it works. It is hoped when the fascination wears off with some motorists things will settle down. Perhaps a camera will help find those who need help with it.

Civil Defence – We were disappointed that Rongotea as a focal point at Rec. Centre for those needing a roof over their head in floods etc, have not been contacted by MDC regarding Civil Defence. We feel that we need to be told of the Council’s broad plans in a crisis. Having been turned down for a generator, it is not going to be easy to cater for crowds with no power and thus no water if power was out. (Since our meeting we have had advice that possibly our first meeting for the new year on 4th February 2019 is a tentative date for Jeff Graham from MDC to visit.) Keep this meeting in mind if you are interested.

Recycling Centre - Inconsiderate people from time to time dumping rubbish which has to be dealt with. Please report any car numbers to a committee member if you see this. Commercial quantities of cardboard are also being deposited.

Tennis Club access to toilets . Meetings have been held with Te Kawau Trust and they confirm they have keys and tennis and netball are free to use them at any point. Access to the toilets is gained through a side entrance that faces both tennis club and the school.

We would like to invite members of the public for our meeting and supper on our final meeting for the year on 3rd December, 2018. It is hoped Pam Gatchell our past secretary of long standing can come out as invited. Please mark your calendar now.

Meeting closed 9.30 pm. Next meeting 3 rd December 2018 at 7.30 pm Community Centre

If you wish to comment on any issues please ring a committee member as we welcome feedback and suggestions on any topics.

Margaret Giles 06-3248-987

MINUTES OF THE HALCOMBE COMMUNITY

HELD Monday 5 November 2018 7pm at the HALCOMBE TAVERN

PRESENT: Rachel Lane, Peter Beck, Richard Bain, Stacey Hulena, Barbara Davies, George Kereama, Maureen Lambert, Mayor Helen Worboys, Cllr Shane Casey, Janine Hawthorn MDC, Carl Johnston, Frances Smorti MDC, Cr Alison Short

1.1 APOLOGIES: Jeanette Henderson, Vicky Powell, Alex Short, Mel Henderson, Wayne Short. Moved: Rachel / Barbara – carried

1.2 CORRESPONDENCE INWARDS/OUTWARDS: IN:

 Brittney Evans MDC re Feilding Town Centre 2040 presentation at Nov meeting.  Whanau Day Sat 17 th Nov 11.00am @ Timona Park  New resident asking about lawn mowing services available locally and cell phone coverage  Hall kitchen unit (under zip) quote  Hall plumbing quote

OUT:

 Kids Halloween disco tickets – Facebook  Fire Brigade Gold Star evening tickets – Facebook Moved Rachel / Richard – carried

1.2.1 MINUTES of Last Meeting 1 st October 2018: The minutes of the 1 st October meeting were moved as a true and accurate record with one amendment. The amendment being “that only the flooring in the bar is to be replaced” (not including the kitchen as previously recorded). Moved Richard / Rachel – carried Matters arising – to be discussed in general business

73 2. Items for Approval/Information

2.1 FINANCIAL REPORTS:

Opening Deposits Expenses Closing Balance Balance as at as at 31/10/18 01/10/18

General Account $35,823.93 $0 $24,184.77 $11,639.16

Hall Operating $0 $2,090.00 $80.82 $2009.18

ANZAC Day $0 $940.14 $0 $940.14

Hall Refurb $0 $8,045.00 $0 $8045.00

Community Fund $0 $9,437.50 $0 $9,437.50

 Rearrangement of bank sub-accounts explained and money has been allocated out to all sub-accounts.  Reimbursement form has been created for better record keeping.  Accounts to be passed for payment: o Teresa. Halloween disco expenses 349.07 o Shane. Thank you gift 25.47 o Rachel. Various small items 95.99 o Rachel. “Project Mountain” donations received / paid out 1345.00 o Hills Ag Spraying 477.25 Moved Rachel / Richard – carried

Financial items for discussion:

1. Halcombe Community website / domain name. After options presented it was agreed to choose and pay for the two year option. 2. Cemetery land livestock funds. After 3 options discussed it was agreed to create a new sub-account to keep these funds separate and transparent. 3. Community funds & Halcombe Community Trust. After a detailed explanation of the position of the Charities Commission on the granting of discretionary funds the following motion was put: That HCDG rescind the July decision to put the “livestock funds” into the Halcombe Community Trust (HCT), as new information from the Charities Commission (CC) means this would be a breach of the “charitable” purpose of the HCT under the policy of the CC. Moved Barbara / Maureen – carried 4. That the livestock funds instead will be transferred into a new livestock sub-account. Moved Barbara / Maureen – carried

74 5. That the HCDG request that MDC release in advance $1500 from the Community Project fund for upfront costs of the ANZAC Day sub-committee. Moved Rachel / Richard – carried

2.2 COUNCIL REPORT:

 Annual Plan. Council is seeking feedback on whether to go out for full public consultation on the 2018/19 Annual Plan. As Year One of the Long Term Plan there were not expected to be any major changes. Not going out for consultation would save considerable staff resourcing which then could be redirected to other areas in strategy and planning. Community Committees would still have the ability to make submissions via Public Forum at any time. – It was agreed that the chairperson would email the committee for their feedback.  Hall reports. Still hardly any received. Had HCDG received the initial report template? No one recalls receiving the actual template, just a reminder notice. MDC is asked to please circulate the template document again please – to all hall committees as other communities had made similar comments.  Civil Defence Community Response update. New format being developed. Existing information would still be able to be used to feed into the new plan. MDC’s new Civil Defence officer, Geoff Brown going around a couple of communities at a time. Halcombe will be notified when it is their turn and he will request a small working group of key people to work with him on finalising the draft plan.  Levin St drainage. This site has multiple issues and an onsite meeting between MDC Roading, Parks & Property and 3 Waters had been held. Work will begin within the next month. James from Parks & Property will be in contact re a safety barrier. An apology from MDC as with some staff changes this one dropped off the radar

3. Other Business

3.1 Focus #1 – Walkway & Domain

 Walkway / Domain. There was a low turnout at the last working bee and all jobs were not completed. There is still spraying to be undertaken. Probation Dept. PD workers. Richard to call into the Probation Dept. office in Weld St, Feilding to investigate getting a regular work team to do community work within the domain.

75 3.2 Focus #2 - Hall & Hall Kitchen

 Hall kitchen upgrade. It was agreed to form a sub-committee to finalise plans so work could begin. They will meet in the next fortnight. The sub-committee would be Maureen Lambert, Richard Bain, Jeff Lane & Wayne Short.

3.3 Focus #3 - ANZAC Day

 ANZAC Day. The sub-committee were pleased to receive a grant of $5000 from MDC. This still left a considerable shortfall and they have now applied to Central Energy Trust event fund and would be looking at further funders if necessary.

3.4 Focus #4 - Cenotaph & recreational area

 No news

3.5 SUBPROJECTS:

Roading Update

 Nothing to report

Community Get Togethers

 Halloween Kids Disco. A huge thank you to Teresa and Mark for a hugely successful evening. 100 kids attended and had a wonderful time. HCDG have purchased a thank you gift in appreciation.  Halcombe Fire Brigade Honours Night . Another very successful evening with a great turn out from the wider community. Special acknowledgment to Grant Joule who was awarded his Gold Star for 25 years’ service in the brigade with 12 of those also being treasurer.  Fire Brigade / HCDG Auction Night. This has been proposed to be 30th March. Concern was raised about three large events in the community within a month (School Gala, Auction Night & ANZAC Day) as each was taking considerable community resource. Carl explained that the Fire Brigade had to pledge an amount of money to the Skytower Challenge in advance which put added pressure on them to fundraise. Carl offered to discuss it further with Hank from the Fire Brigade and see if they could find a workable solution to timing.

Cemetery Land

 Cemetery land & livestock. We need to ask Darryle for an update and if any assistance is required with upcoming work.

Communication (Cell, landline, internet)

 Survey taken place on 3 rd Oct by Rural Connectivity Group – no update as yet.

76 Entrance Signs – no progress to report

Neighbourhood Support/Civil Defence/Police – Trish Balmer is now head of Neighbourhood Support for Feilding and surrounding districts.

Power capacity in village – no progress to report

Christmas Lights – no progress to report

Rangitikei River Access – Rangitikei River Access. Alison gave a verbal update. The Kakariki Bridge access survived the winter pretty well. However, the Onepuhi access at the bottom of Makino Rd has suffered severe damage and erosion with high winter flows and any access is going to be difficult this summer unless some repairs are undertaken. She has had a discussion with one of Horizons river management officers who had also observed the damage and he suggested contacting his group manager in writing. Alison would progress this. Sewerage – no progress report

Storm water – Update from Brent Holmes – work will be carried out once dries up.

Recycling – Mobile Recycling Centre (MRC). Richard keeps a regular eye on this and notes some non-compliant dumping behind the bins. Do we need more signage?

4.0 General Business

Other Items

 Action list. Rachel would review and update this.  Spraying . A resident had raised concern about glyphosate type sprays used by both MDC and private individuals. Carl explained the cost structure around not spraying and using more manual methods that were chemical free. Unfortunately, it was very labour intensive and trials by Recreational Services had proven not to be financially viable, however Carl suggested the resident contact MDC who could provide them with “no spraying” marker pegs (at no cost) which would ensure that no spraying by the MDC roading spray contractor would occur outside their own property if these signs were present. MDC was unable to prevent private individuals from spraying on their own property and suggested the resident approach any adjoining landowners to them for a conversation if neighbours spraying was a problem.  Gravel & Tar Cycle Race 19 th January 2019. Public Notice to close roads between 8.00am – 4.30pm as a rolling stoppage on the day of this race. The proposed course was different this time and would include Makino Rd, Tokorangi Rd, Willoughby St – Halcombe village, Stanway Rd, Junction Rd East & McKays Line. Anyone wishing to object or comment had until November 23 rd to submit in writing their concerns to MDC. See the Feilding Rangitikei Herald, Nov 1 st edition, page 33 for public notice.

Meeting closed at 9.10pm

Next Meeting Date: Monday 3rd December 2018 at 7pm in the Halcombe Tavern

77 MDC Action point Transaction MDC Minutes Status Update department date #

Concern around “slickness” of Roading March 2018 Water cutting is seal on the approach to the 1 programmed for way bridge on Wilson Road when a water (chip has ”soaked” into the tar cutter can be during the hot weather) sourced. Prop late Aug/Sept.

Levin Street Drain barrier Parks/Roading Feb 2018 No change – I was fence – MDC agreed in Draft not aware of this. Annual Plan 2016/2017 to ‘have a barrier fence erected around the open drain on Levin street’ See File Ref: Resend 2/0266 – submission No.35

Date please of when this is going to be done

KEY:

****Greater than 12 months since point raised

***9 months since point raised

**6 months since point raised

*3 months since point raised

WIP – Work in progress

DONE – Completed and will be removed from table next month.

78 Waituna West Community Meeting Held at the Waituna West Hall

Wednesday, 14th November 2018 at 7:05 pm

Present:

Committee - Maryanne Shannon, Jeremy Cumming, Scott Clare, John Williamson, Greg Shannon

Council – Michael Ford, Andrew Quarrie

Apologies: Janine Hawthorn, Marija Hare, Mike Will

Minutes from previous meeting: - taken as read 1st Maryanne Shannon

2nd John Williamson

Treasurer’s Report:

Community Balance at 30/10/2018 $1998.56

Hall Balance at 31/7/2018 $1251.70

There was a query over the tripling of the power account for the Hall for the period, which was resolved with the information supplied that there had been two major fund raising events held in colder months involving use of heaters.

It was suggested that the school needs to be accountable for the extra power on these occasions, and that the flat p.a rate be increased from $400 - $500.

1st – Jeremy Cumming

2nd – John Williamson

Correspondence:

None of note

General Business:

John Williamson and Maryanne Shannon met the CEDA team in May. Great vision for the Region – let’s hope they can rise to their aspirations.

Scott Clare managed to fix the leaking Hall toilet. A bouquet for that man!

School Report:

Mike Will was absent for this meeting. We’ll pick this up next time.

Feilding Central Business District Revamp: - Michael Ford

Following on from Government requirements that New Zealand be rebuilt to a reasonably earthquake resistant standard, Council has ushered forth Michael to determine how central Feilding could be in the future, from communities and interested parties around the region.

79 Feilding and the surrounding towns in the Rangitikei, Manawatu and Tararua are in what is described as the ‘high risk zone’, so Central Government has stated that EQ-prone buildings must be strengthened, demolished or rebuilt within 7 ½ years, while other areas not high risk have 15years.

Feilding has 90 buildings that are classified as EQ-prone, with 50 of these being Heritage buildings, but because the town, and indeed, the region is ‘low rent’, affordability of the required actions are not economically practical for owners. Council has met with the relevant Ministers requesting an extension of time to the 15 years allowed for other areas so that the sheer cost does not kill the town.

Council sees a vibrant future for building owners, but recognises that input and leadership is required from them.

Feilding is seen as the hub of the Manawatu, and input from all interested parties in the region are being requested to get a feeling of what direction consensus guides us all towards.

The questions asked by Michael, and to be ratted through by Council, were:

‘What do you like about Feilding now?’

‘What don’t you like?’

‘What would you like Feilding to be like?’

- questions allowing for a flurry of coloured paper scribbling as an opportunity arose to influence the course of power in the Manawatu!

Council Report – Andrew Quarrie

Council representation from urban and rural wards is to be split relatively evenly, so that councillors in each divide represent the same number of voters – thus, at this time, 5 urban, and 5 rural.

Trading on public holidays like Easter are being discussed, with Central Government abrogating responsibility to the regions to make their own policy regarding this.

The new Feilding wastewater system was turned on on the 1st of November, and appears at this stage to be working well. An accolade here for fore-sight. The question was asked whether the system was future-proofed for potential growth, with the reply being that the system was coping with 5 cumecs/day now, and had the capacity for 10 cumecs/day. The only as yet unidentified issue may be what happens in heavy rain events.

The Mangaweka Bridge is to be replaced, by another single lane bridge. It was suggested – by someone, that the old bridge be retained as a walking bridge, as it is the only cantilevered bridge in the country. However, maintenance to keep it up to a safe standard would fall on ratepayers, and most of those canny people would see that as an expensive luxury.

There is to be a roading meeting at Apiti sometime before Xmas, not to propose developments or maintenance, but as a chance for Council to tell people in the northern areas how they have been getting the job done after a couple of trying years. The Targa rally was brought up at this point, with the observation being made that metal roads were gravelled and graded before the rallies, but were left rutted and scoured afterwards, with repairs happening sometimes months later. It was suggested that grader-work be done immediately afterwards and billed to whichever car club happened to be host at the time. Sounded reasonable.

80 Community Barbeque:

The Community pre-Xmas get-together and barbeque is to be on Sunday 23 rd of December at the Hall at 5:30 pm. byo refreshments.

Meeting Finished at 8:30 p.m.

Next Meeting - Wednesday 13 th March 2019 at 7:05pm

81 Himatangi Beach Community Committee Minutes Wednesday 21 st November 2018 at 7.30 pm Himatangi Beach Community Hall

Present : Marty O'Fee (Chair), Chris Rosvall and Brian Rosvall – (not enough for a quorum.) In Attendance: Councillor Howard Voss, Alec Mackay,(PNSLC), & Richard Marshall No. Item Action (who) 1 Chair welcomed everyone to meeting

1.1 Apologies Apologies were received from Brian Pinker, Reuben Ebrey, Zane Ryan and Sylvia Kavannagh Renee van de Weert, Rene van de Weert and Janine Hawthorne also sent in apologies for not being able to attend.

1.2 Confirmation of That the minutes from the previous meeting held on th Minutes 17 Octoberer 2018 be accepted as a true and correct record. N.B. To be passed at next meeting 1.3 Matters Arising Nil

1.4 Correspondence Inward

 23/10 email - Janine Hawthorne re Leadership training  23/10 emails – Adam Jamieson re water quality in village  20/11 email – Janine Hawthorne re proposed Motorcycle Club event at beach Outwards:  Letter to Sue Smith  emails to Adam Jamieson re water discolouration.

2 General Business Items for Approval / Information

 Leadership Training – to be discussed at next meeting Carl Johnstone  The sand build up around the beach entrance, Cosmopolitan Club and local Store. Marty to James Adamson contact Carl or Adam re this to ensure entranceway and CBD is kept clear of sand over next few months. Hamish Waugh  Recycling over the Christmas period. Chris to contact Hamish to ensure we have skipbins at beach entranceway oer summer period.  Rubbish removal - There is no change to the Christmas / New Year Rubbish service collections – it will be business as usual. Please note that the truck may arrive earlier over this busy period so

please have everything out on the berm by 7:30am.  Bulk Collection will be held on January 5 th from 9am. Good time for a clean out to take advantage of this valuable service provided by MDC  Toilet /BBQ cleaning – Rec Services do an amazing job – Marty to check with Carl re Carl Johnstone frequentcy of service over busy Christmas period.  Additional bin around the surf club – has been used and cleared so working well.  Water quality – still cloudy after reticulation system

82 No. Item Action (who) being flushed out twice and a small leak in the suction line to the pump set fixed. They have reduced the network pressure slightly to help until they come up with a permanent solution. Please Note that the water is meeting the requirements of the Drinking Water Standards, so please have no concerns drinking it.  Wellington/Kapiti Motorcycle Club Event – may be a non-starter as to date, no formal application has been received by either MDC or Horizons. Police have concerns. 2.2 Finances  Currently a balance of $3,870.50 for projects in the 2018/2019 year plus $12,000 for the Village Entrance signage from MDC.plus $3,000 for Information Boards Concrete for plinth for Entranceway sign and base for BBQ cover still to be paid when we get final account. 2.2 Community Plan Update on Entranceway Subcommittee Sculpture will be delivered before end of month. Aim for completion by middle of December. Lighting to be carried Reports out at a later date. Update on BBQ area BBQ operational. Waiting for supplier to deliver some materials for cover. Local Builders erecting early I December. Update on Community Hall New spouting has been installed on East side – Clinic door cannot open properly since. Being attended to. Security Camera update Rene is following up on this. Reserve Management Plan A meeting was held with Cheryl Robilliard, a Wellington Architect, Matthew Bayliss and Peter Shore and members of the HBCC to discuss projects and plans to further develop the Reserve /Dunes / Walkway connections etc for the next 10 years. An Open Day shall be held once Cheryl's plans are completed so residents can have an input. Local Input

Still required – people to put their names forward to assist in the following areas to help/keep our village go forward. 1. Community Liaison 2. Community Development 3. Community Hall 4. Community Patrol 5. Civil Defence 6. Event Management

7. Health and Safety Any time you can manage will help. Long Term Plan

Noted that projects to develop the area surrounding the local MDC Councillors toilets and community centre, complete the skate park and undertake remedial sand dune work has been cancelled by MDC. Locals voiced their concerns on the sand dune work being put on hold. Acacia is proving a problem in the village as well as on the dunes where it first originated. If this pest is not eradicated in the near future it will be out of control. It was also noted that it is imperative that the dune work which had been previously planned by the MDC, be undertaken – the MDC has already been granted a Resource Consent which will run out in a couple of years. A complete waste of our rate money if not used but our main concern is that the sandhills, if not tackled soon will be a huge problem and the decision to leave them until further down the track, would

83 No. Item Action (who) come at a unsurmountable cost. Not only to the MDC but to the residents in the village - especially the properties backing on to the dunes.

3 Council Matters 3.1 Councillor Update Cnr Howard Voss reported on the Easter Trading Policy. A hearing is being held with retailers to decide if they wish to open their businesses or not. Council leaving the decision to the owners. Annual Plan 2019/20 – no major changes from the LTP. 3.2 Other Matters Alec MacKay (PNSLC) reported that  Patrols start on 1 December 2018.  Awaiting quote for rusting which needs attention Richard reported that the Vege Stall in the village was going well and is very appreciated. Response from community has been great and they have received some lovely feedback. Thanks to all that have given their extra produce etc.

Meeting Closed 8:40pm

Next Meeting Wednesday

84 MINUTES OF RONGOTEA COMMUNITY COMMITTEE MEETING HELD 3 RD DECEMBER 2018 IN COMMUNITY CENTRE AT 7:30PM.

PRESENT: Lance Berry (Acting Chair and Secretary), Bryan Procter, Terri Ross.

APOLOGIES: Ashley Gloyn, Jim Cook, Henry Wheeler, Pam Gatchell, Margaret Giles.

COUNCILLORS ATTENDING: Andrew Quarrie, Stuart Campbell.

MINUTES: Passed and moved B. Procter. Second T. Ross.

Pam Gatchell will be presented with a Rongotea Community Committee Service Award for all her years on the Rongotea Community Committee Thanks Pam.

The Rongotea Community Committee would like to recognise Murray Giles for all his good work in the Community. The countless hours that Murray put into our small Village is much appreciated. Rest in peace Murray.

MATTERS ARISING from November minutes.

The Square – The plan for the Square has been submitted to Council. A Council staff member will contact Lance Berry for details.

GENERAL BUSINESS. Walkway – Work on the walkway has been completed as far as money will allow. It could be awhile before more is done as this years funding has been allocated to another project. The small bridge hand rails are under construction by a volunteer. Thanks Norm Munn.

Christmas Lights – The Village Christmas lights will go up this week. The Rongotea Community Committee would like to thank Nicola Rees for repairing these and preparing them for installation as it’s a big job.

Village Emblem – The Rongotea Community Committee has been asked to think about an emblem/ symbol/ structure type thing which would represent our Village. For example: Ohakune has a carrot, Tirau has a big sheep and Bulls has a Bull of course. What would we like? See Margaret or Lance with any suggestions.

Pot Holes – Can the pot holes around the Village be repaired please. They have been marked with white paint but not repaired. The Green Road and Rongotea Road intersection has many pot holes that are getting quite dangerous. Can these be repaired ASAP please.

Easter Sunday – The Councillors have asked for our opinion on the Easter Sunday trading hours. A discussion was held. The Council has to vote on this and our input was appreciated.

Meeting closed 8:30pm. Supper was held. Next meeting 4 th February 2019.

85 Pohangina Valley Community Committee Minutes Pohangina Community Committee Meeting 4th December 2018 at 7.30pm County Fayre, Finnis Road, Pohangina Village

Present: L Besley, S Beilski, S Edwards, K Hayes, G Martin, M Dickens, S Stevens, J Hawthorn

Procedural Matters Action

1.1 Apologies That the following apologies be S Edwards/S accepted. J Barnett, R Gayler, M Ellis, Stevens Carried M Pratt,

1.2 Correspondence No inward or outward correspondence

1.3 Confirmation That the minutes from the previous meeting K Hayes/S Edwards Previous Minutes held on 30 October 2018 accepted as a true carried and correct record

1.4 Matters Arising Covered under agenda items

2.1 Finances Current balance of $23,431 updated to K Hayes/ G Martin $24,031; Pohangina Recreation Reserve carried amount updated from $9,670 to $10,270 extra council funds; Domain Carpark invoice for $500

2.2 Emergency Sonya updated committee regarding delivery Management of final emergency management plan; 300 booklets printed; the following was discussed: • 340 addresses identified, yet to determine which 300 of those receive Plan Booklet • notification regarding pending Emergency Plan delivery via Pohangina Newsletter database, via email and notice in Pohangina Newsletter • Discussion with Rural Delivery (Wayne) regarding delivery in January 2019 2.3 PVCC and Election 6th December cut off date for Council to Protocols receive minutes of this meeting

86 2.4 River Access – Safety concern regarding the willows leaning G Martin Culling Walkway and falling at current river access point. No response from Horizons

2.5 Raumai Reserve Rubbish bin to be installed by Council + do S Bielski not litter sign; 2 loads of metal to tidy up car park area; sign missing at entrance to reserve, S Bielski to liaise with J Barnett and James Adamson re new or replacement sign

2.6 Pohangina Covered in separate progress report;

Recreation The Oval will be cut for hay this year; Gordon Reserve Pilone offered the use of his tractor and mower, with Tim to operate at $45/hr; To discuss stock yard requirements with Marty; Council supplying paint for the Pavilion, asked which colours?

Update for 4 December PVCC Meeting:

• Michael Forlong invoiced MDC for topcoat of carpark: $575 incl GST. Funds available $9,670. (Further updated to $10,270.00 as per MDC recommendation at meeting.) • 29 November Christie Stone made site visit to prepare quote for stone entrance. Julie Ann Bolton & Sam Etheridge leading this project. • 17 November- initial on-site discussions with lessee re loading race and pen. • 1 December Lions completed picnic tables following three working bees: 10 and 17 Nov and 1 Dec: approx. 45 man hours. • 13 Nov Ade & Jill Walcroft approached- agree to cut oval for hay. • Article written for PVC newsletter and Village Voice. 2.6.1 Pohangina Pilone Trust continue with succession plan for Wetlands the wetlands liaising with PVC Trustees Development

2.7 ANZAC Ceremony Nothing further to report

87 2.8 PVCC Newsletter, June addition has been published. Next facebook page and deadline 1 February email: website [email protected] .

From 2018 hard copies will be limited to one to County Fayre. Kelley Hayes and Jim Barnett have

been added as admins for the Pohangina Facebook page.

2.9 Valley Rd Lookout 2nd meeting held on 6 th November: J Adamson, Julie Ann Bolton, Raewyn Moar, John Brock, Sam

Ethridge, Liz Besley. John Brock showed original survey and extent of the reserve. Following was decided: • Invite neighbouring land owner to next site meeting • Sam and Julie Ann clear the viewing windows – completed • erect style for access over the fence at the top level • Rec services to deliver moveable picnic table as a trial • Blackberry removal using Grazon, discuss with neighbour or Rec Services to deal to blackberry • Meet again on site after clearing completed • Rec Services have remetalled carpark, cleared bank and track edges, graded track MDC have pencilled in January for construction of viewing platform. James Adamson will call for another site meeting prior to installation to determine the spot where it will be erected.

88 2.10 Pohangina Hall Edwin/Gary installed dishwasher unit and G Martin benches, water supplies and drainage. Require electrician for plug/socket, then test run prior to December 15 th booking.

3.0 Other Business Ade Walcroft advised the swimming pool is open for the season

3.1 MDC Report Easter trading submission, lobby group wants S Bielski easter sunday trading; update on rural subdivision plan; average rates increase 3.8%; all roading complaints must go directly to Council and a job reference number will be issued

3.2 Walking/Cycle Totara Reserve Strategy Development Track Proposal meeting with Horizons on 21 st February 2019 Update which will include proposed tracks, Brent and Liz to attend.

3.3 Totara Reserve Update from Liz, long tailed bat confirmed at the reserve; discussion regarding mountain bike tracks;

Meeting Closed Tuesday 4 th December 2018 at 9pm at County Fayre.

Next Meeting Tuesday 26 th February 2019, 7:30pm County Fayre

Council

Meeting of 20 December 2018

Business Unit: Community and Strategy Date Created: 10 December 2018

Feilding Combined Adolescent Challenge Training Unit and Support (CACTUS) Programme

Purpose

The purpose of this report is to seek the approval of Council to underwrite year one of the of the Feilding Combined Adolescent Challenge Training Unit and Support (CACTUS) programme.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

That the Council agrees to underwrite the projected $7,835.00 net budget for year one of the of the Feilding Combined Adolescent Challenge Training Unit and Support (CACTUS) programme. Any funds required will be funded from unallocated Community Development Funds.

Report prepared by: Brent Limmer General Manager - Community and Strategy

Approved for submission by: Brent Limmer General Manager - Community and Strategy

1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand



2 Background

2.1 The Combined Adolescent Challenge Training Unit and Support (CACTUS) programme is a self- confidence and self-esteem adventure training programme for young people aged 14 -17 years.

2.2 The CACTUS programme is designed to extend a young person's mind and physical capability, with a focus on teamwork, goal setting, leadership and discipline. The programme aims to instil discipline and self-esteem into young people, encouraging them to look and listen before they act and increasing their future opportunities.

2.3 Feilding Police, Manawatū District Council's Youth Focus Group and RNZAF Ohakea have joined forces to initiate the first CACTUS programme for youth in the Manawatū District.

2.4 Details of the programme including the programme dates, location, timetable and proposed budget for year one is attached at Appendix A .

3 Discussion and Options considered

3.1 The programme organisers presented about the CACTUS programme at the Council Workshop on 6 December 2018. At that workshop the programme was outlined and the draft budget presented to Council.

3.2 The programme organisers noted that the legal governance structure for the programme was yet to be set up (refer to the Legal Entity section of the attached programme information at Appendix A ). It is noted in the attached document that in order to allow planning for the inaugural programme to proceed, a Memorandum of Understanding (MoU) will be put in place between the New Zealand Police, RNZAF Ohakea (who will provide the lead physical Instructors), Feilding High School and Hato Paora College. This MoU will ensure the roles, responsibilities and commitments are clearly understood.

3.3 The programme organisers envisage a Trust being the legal structure that might be put in place to oversee the programme in the longer term.

3.4 Also advised at the workshop was the total budget for the programme. This is set out in Appendix A to this report and notes the overall budget for the programme as $12,785. After donated and in-kind costs are taken off the total, a funding balance of $7,835 remains to be found. The programme organisers advise that donations were already starting to be offered and received. Given the positive reception the programme has had to date, and the active

fund raising that is still to occur, the programme organisers are confident that the balance of required funding can be found for the programme.

3.5 While the fundraising continues, the programme organisers have asked the Council to underwrite the unfunded portion ($7,835) of the programme funding in order to provide certainty for the programme planning.

3.6 Options available to Council are to approve or decline the request to underwrite the programme budget.

4 Operational Implications

4.1 There are no operational implication arising from this funding request.

5 Financial implications

5.1 If the funding is required from Council, the $7,835 can be funded from unallocated Community Development Funds.

6 Delegations

6.1 Council has the authority to approve this funding support request.

7 Consultation

7.1 There are no special consultation requirements in respect of this funding request.

8 Cultural Considerations

8.1 There are no specific cultural matters arising from this funding request.

9 Conclusion

9.1 That the funding support request from the organisers of the inaugural Feilding Combined Adolescent Challenge Training Unit and Support (CACTUS) programme be either approved or declined.

10 Attachments

 Appendix A – Feilding CACTUS Youth programme information sheet

92 Feilding CACTUS Youth Programme

(Combined Adolescent Challenge Training Unit & Support)

What is CACTUS Feilding Police, Manawatu District Council’s Youth Focus Group and RNZAF Ohakea have joined forces to initiate the first CACTUS programme for youth in the Manawatu District. CACTUS is a self-confidence and self-esteem adventure training programme for young people aged 14 -17 years old.

The CACTUS programme is designed to extend a young person's mind and physical capability, with a focus on teamwork, goal setting, leadership and discipline. It aims to instil discipline and self- esteem into young people, encouraging them to look and listen before they act and increasing their future opportunities.

Students will be treated with respect at all times and given positive encouragement with discipline. They will gain pride in who they are, what they have achieved and where they come from. The emphasis is on teamwork, respect, instilling self-discipline, raising self-esteem, listening, thinking, contributing, deciding, planning… before acting, education and motivation, offering choices and making decisions and leadership development.

Our inaugural eight week CACTUS programme will be held in Term 1, 2019, with 30 students selected from Feilding High School and Hato Paora College.

These 30 students will train three mornings a week before school each Monday, Wednesday and Friday. The training includes a well-organised, military style physical training session, followed by compulsory showering and breakfast. During breakfast, the students will be addressed by guest speakers and mentored by the CACTUS team.

These students will learn the benefits of punctuality, to listen, to obey, to act as part of a team and in doing so learn something about themselves and what standards the community expects of them as they progress through their teenage years.

The final day of the eight-week course is graduation day ‘The Longest Day’ where the students are pushed through physical and psychological goals as an individual and as a team member. These activities will be held in a public space so that our community, sponsors and family members watch. This day concludes with a late Graduation Lunch at Hato Paora College for all participating students, their families/care givers, sponsors and the CACTUS team.

Legal Entity Feilding Police are the lead agency for this pilot programme, supported by the Manawatu District Council Youth Focus Group. RNZAF Ohakea will provide the lead instructors for the physical training sessions. These instructors have previous experience running CACTUS programmes in other communities around New Zealand.

An MOU will be written up between the Police, RNZAF Ohakea, Feilding High School and Hato Paora College for the inaugural programme

The intention is to establish a Community Trust in conjunction with the Feilding Police to administer future CACTUS programmes. The short timeframe of holding the first CACTUS programme in term 1, 2019 does not allow sufficient time to establish the Trust.

93 Programme Dates Feilding High School will provide the venues required for the first CACTUS programme to be held. Due to the High School gym building not being available for use in Term 2 and 3, 2019 due to renovations, the first CACTUS programme dates have been set as Monday 11 February 2019 to Saturday 4 April 2019.

Sponsorship Needs Breakfasts, Graduation Dinner & Snacks - CACTUS promotes healthy eating and healthy living as research indicates that nutrition can affect learning, behaviour and student achievement. As part of the programme’s discipline learnings, students will be required to sit together and share breakfast. This time will also be an opportunity for guest speakers and mentors to educate, motivate and provide career insights.

CACTUS Team Uniform – to build team cohesion and spirit, each student will be provided with a team uniform and toiletries. Each graduating student will receive a specially printed CACTUS hooded sweatshirt.

Equipment – a part of the physical training session a variety of gear and equipment is required.

Can you help us? We are seeking support in the way of food items, cash donations and volunteers (to organise breakfasts) to provide the following components of our first CACTUS 8 week course:

 Breakfasts (3 days per week x 8 weeks) – continental option (cereals, fruit, milk) and cooked option (eggs, baked beans/spaghetti), toast, spreads, fresh fruit, OJ and water  Volunteers to set out the 24 CACTUS team breakfasts (all supplies and venue provided)  Healthy snacks for ‘The Longest Day’  Graduation ceremony – individual award prizes and lunch  Uniforms for participating students & supporters  Transport  Equipment and gear for physical training

All sponsors will be invited to join us for the Graduation lunch on the ‘Longest Day’

Your support would very much be appreciated – please contact either

Constable Allan Mclean – Feilding Police [email protected] 06 323 6363

Mayor Helen Worboys – Manawatu District Council [email protected] 027 230 6690

94 CACTUS FEILDING - BUDGET

Donated / Nett Cost Quantity $ Cost $ Total Cost Inkind to Date

Uniform Shirts - Students 36 12.00 432.00 432.00 Hoodies - Graduation 30 35.00 1,050.00 1,050.00 Shirts - Instructors 4 12.00 48.00 48.00 Printing Costs 1,000.00 1,000.00

Accessories Drink Bottles 30 150.00 150.00 0.00 Toiletries 30 60.00 60.00 0.00

Sports Gear replacement 500.00 500.00 Awards / Prizes trophy 150.00 150.00

Food Breakfast x 24 1,800.00 1,800.00 Graduation Meal 120 15.00 1,800.00 1,800.00

Instructors Fees 4,240.00 4,240.00 0.00

Transport 455.00 455.00

Opening Powhiri Koha 600.00 600.00 Longest day energy snacks/drinks 500.00 500.00

Cash Donations to date 500.00 500.00

TOTAL 4,950.00 12,785.00 7,835.00 . 7,835.00

Total 95Costings

Council

Meeting of 20 December 2018

Business Unit: Infrastructure Date Created: 28 November 2018

Speed Review Consultation Outcome - Seeking resolution to amend speed limit(s)

Purpose

The purpose of this report is to seek a resolution to introduce new Permanent and Variable Speed Limits at Saddle Road (within the Manawatū District’s Boundaries), Reid Line East & Watershed Road. This report summarises information provided by the New Zealand Transport Agency and collated by Manawatū District Council.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

1. That the Council, pursuant to Part Four of the Traffic Safety and Road Use Bylaw, amends the following speed limit previously set at 100km/h as follows:

 Saddle Road, 60km/h from the boundary with Palmerston North City Council (at Saddle Road Bridge) to the boundary with Tararua District Council (approximately 2070m)

 Reid Line East, 80km/h for a distance of 1.39km from Watershed Road intersection

2. That the Council, pursuant to Part Four of the Traffic Safety and Road Use Bylaw, incorporates a 60km/h Variable Speed Limit (to be active during school drop off & pick up times) in proximity to Hiwinui School as follows:

 165m either side of Hiwinui School’s entrance on Watershed Road and

 147m from the Watershed Road intersection on Reid Line East

Report prepared by: Matt Williams Project Engineer

Approved for submission by: Hamish Waugh General Manager - Infrastructure

1 Executive Summary

Saddle Road

1.1 A review was commissioned by the New Zealand Transport Agency in September-October 2018 to undertake investigation to determine the safe and appropriate speed limit for the Saddle Road gorge alternative route connecting Ashhurst to Woodville. A 2.07km section of Saddle Road is under the jurisdiction of Manawatū District Council, bound by Palmerston North City Council to the west and Tararua District Council to the east.

1.1.1 Saddle Road is currently subject to an ‘Emergency’ speed limit declared by this council in January 2018. The emergency limit was declared due to the increase in traffic volume created by the closure of the Manawatū Gorge and the issues with the safety of this volume of traffic on the Saddle Road. The emergency speed limit will expire in January 2019, so in order for the benefits of a lower speed limit to continue, a speed limit bylaw will need to be created restricting the permanent posted speed limit to what is ‘safe and appropriate’.

1.1.2 The report commissioned by the Agency recommends the Saddle Road section of the gorge alternative route is set at 60km/h. This has been based on the ‘safe and appropriate’ speed limit as determined by the Speed Management Guide and the framework within this document. 60km/h has been recommended to both Palmerston North City Council and Tararua District Council for their adjacent sections of Saddle Road.

Hiwinui

1.2 An initial review was commissioned by Manawatū District Council in September 2016 to undertake investigation and preliminary consultation to improve safety and consistency in speed limit implementation to road sections as detailed below:

1.2.1 Proximity to Hiwinui School (Watershed Road and Reid Line East). Beca Consultants were engaged to conduct a safety review surrounding Hiwinui School; their findings highlighted that a vehicle to vehicle collision was the highest risk to address at the school gate and recommended a variable speed limit of 60km/h to be active during school drop off & pick up times.

1.2.2 Further to the initial safety survey, the recommendation to install a variable speed limit clashed with the current position of the Permanent Speed Limit boundary to Reid Line East at Hiwinui. Manawatū District Council conducted an addendum review of Reid Line East and found that recent and ongoing development reduces the ‘safe and appropriate’ speed (as determined by the Speed Management Guide) to 80km/h.

2 Contribution to the Council Vision and Council Outcomes

2.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand

     

3 Background

Saddle Road

3.1 Saddle Road is under the jurisdiction of Manawatū District Council from the centre of the Saddle Road Bridge over the Pohangina River, east for 2070m. The current underlying speed limit is 100km/h by default, but there has been an emergency speed limit declared in January 2018 reducing the speed limit to 80km/h for the period of one year.

3.1.1 Under the Land Transport Rule: Setting of Speed Limit (2017), the Council is empowered to set a new permanent speed limit by bylaw under S2.7(1) of the rule for the road and that S2.7(4) the rule requires the Council to set it to the ‘safe and appropriate’ speed. The safe and appropriate speed is determined with consideration to the ’Speed Management Guide’ and the speed management framework within the guide. The speed management framework considers the road alignment, the road use, the activity on the roadsides and the to a driver risk to a driver who errs and runs off the road through the infrastructure risk rating.

3.1.2 The Agency employed Abley, a consultancy undertaking the speed limit reviews for their state highway network, to review Saddle Road and make a recommendation. They found the route tortuous, the shoulder width narrow and the infrastructure risk to be high. Based on this, they recommend a 60km/h speed limit.

3.1.3 The Agency also asked the public about their opinion of the emergency speed limit during the public workshops on the Manawatū Gorge Replacement project. Of the 27 people who responded, only four disapproved with the speed limit being less than 100km/h, while the remaining 23 responded wanted a lower speed limit, either matching the emergency speed limit or some other option. The individual feedback has been appended to this report, but has been anonymised for privacy reasons in this report.

3.1.4 In late October the Agency hosted several key stakeholders and road controlling authorities who share the route. Generally there was agreement that the speed limit should be less than 100km/h, however there was a difference of opinion as to what the speed limit should be. The NZ Police and the New Zealand Transport Agency were of the view that the safe and appropriate speed as set out by the Speed Management Guide should be 60km/h. The Road Transport Association has no objection to the Manawatū District portion being 60km/h (albeit they do raise issue with the proposed speed limit towards the Woodville end, outside of this scope). The New Zealand Automobile Association are the sole dissenters, with the view that the speed limit should be 80km/h on the relevant section.

3.1.5 Under the Setting of Speed Limits (2017), the minimum length allowable for a 60km/h speed limit is 500m. While it might not be considered desirable, the length under the Manawatū District Council jurisdiction is 2070m and can be a differing speed limit to that set in Palmerston North City or Tararua District.

Hiwinui

3.2 The roads within Hiwinui Settlement are under the control of the Manawatū District Council. By default, the current speed limit is 100 km/h to Reid Line East until approximately 150m before the Watershed Road intersection. Watershed Road (within the Hiwinui Settlement) is 80km/h. Under the Land Transport Rule: Setting of Speed Limits 2017, Council has the power to set a new Permanent Speed Limit for roads within the settlement.

3.2.1 Representatives of the local Hiwinui community and Hiwinui School raised concerns about the current Permanent Speed Limit in proximity to the school. A consultation process undertaken in April 2017 indicates stakeholders overwhelmingly support extending the 80km/h speed limit 1.3km westwards on Reid Line East (within the settlement boundary) and a 60km/h Variable Speed Limit in proximity to the school.

4 Recommendations

4.1 The appended NZTA commissioned report for Saddle Road recommends 60km/h as the safe and appropriate speed limit for the section managed by Manawatū District Council.

4.2 The MDC commissioned report for Hiwinui School recommends a Variable Speed Limit of 60km/h in proximity to the school, active during school drop off and pick up times.

4.3 The MDC report for Reid Line East recommends 80km/h as the safe and appropriate speed limit for Reid Line East within the settlement boundary, at 1.4km from Watershed intersection.

4.4 Proposed Time Table

 Resolution to consult on speed limit bylaw at Council meeting on 20 th December 2018

 Advertise amendment to speed limit bylaw on 10 th January 2019

 Speed limits to come into effect on 25 th January 2019

 Notification to the Transport Agency and Police Commission of the new speed limits (10 days before limit comes into effect)

5 Operational Implications

5.1 There are no operational requirements associated with this paper.

6 Financial implications

6.1 There are no financial requirements associated with this paper.

7 Statutory Requirements

7.1 The matter requires an amendment to the relevant gazetted speed limits for road sections under Council’s Speed Limit Bylaw. The speed limit development rating surveys were undertaken in accordance with the requirements of the “Land Transport Rule: Setting of Speed Limits”.

8 Delegations

8.1 Council has delegated authority to make a resolution to proceed with implementing new speed limits.

9 Consultation

9.1 All affected parties relevant to the gazetting process have been consulted, following the signalled intent at a public workshop in August 2017 and via communication with affected parties in November 2018.

10 Cultural Considerations

10.1 There are no cultural requirements associated with this paper.

11 Conclusion

11.1 Saddle Road, Reid Line East and Watershed Road require safe and consistent speed limits to be applied to meet road hierarchy standards suitable to the changing relevant environments.

12 Attachments

 Diagram 1: Location Map for Saddle Road and recommended 60km/h section

 Diagram 2: Location map for Reid Line East & Watershed Road permanent and variable speed limit locations

 Table 1: NZTA Consultation matrix for Saddle Road

 Table 2: MDC Consultation matrix for Reid Line East / Hiwinui School Variable Speed Limit

 NZTA Report on Saddle Road

100

Diagram 1: Location Map for Saddle Road and recommended 60km/h section

101

Diagram 2: Location map for Reid Line East & Watershed Road permanent and variable speed limit locations

102

Table 1: NZTA Consultation matrix for Saddle Road

Saddle/Oxford Roads Speed Limit Change Summary Position Summary of Comments Recommended NOTES Speed from Feedback Oppose Keep the speed limit as it is. Lowering the speed will not make the 100 road safer. Drivers are more likely to drive safely with regard to one only speed limit than have to think weather they are in an "80" or a "60" zone. Some drivers drive too slowly anyway so there is always potential for an accident....perhaps the road should be better maintained too - the edges are breaking up badly. Time the Govt either funded Tararua 100% for these roads or provide the maintenance so that the rest of the roads in the district can be given some attention. Support with Changes Do not lower the speed from 80km/h on Saddle, it takes long 80 Actually tick the oppose box , but enough to travel over it. 60km/h would just be a wrong move. I from the comments, they meant travel twice a day and 80 is fine. The dumb bit is the 60kph at the support with alterations. top - best part of the road and down to 60 we go… Support Heading towards Woodville, passed the windfarm viewing road, at 80 -60 Actually ticked BOTH the support the end of the passing lanes there is a tight right hand corner. and support with amendments box , Please can we have a yellow sign with a suggested speed and but from the comments, they meant arrows to alert people it’s coming up. For people not familiar with support. the road, this corner is quite dangerous. Most people are going quickly along the passing lanes and don't realise how tight the corner is until they are upon it. Oppose If drivers cannot go 80kph over the Saddle road, they should not 100 be driving. This will cause people to pass in silly places with more accidents. How many crash in cars has there been? We will all be late at P.N. airport and appointments in P.N. Think of the commerce of our region; we will go elsewhere. Tararua will not be a good place to live. If this comes in, I'm moving.

103

Saddle/Oxford Roads Speed Limit Change Summary Oppose - 100 No comments Support with Changes - 80 -60 No comments

Oppose If people drive to the conditions there would be no need to lower 100 the speed. Lowering the speed angers people so they get angry and pass. Many people in Dannevirke work in Palmerston North. Support Speed limit needs effective policing, there is absolutely no margin 80 -60 for error. Support with Changes Oppose lowering the speed limit on the Pinfold/Oxford Road - 80 Support lowering speed to 80km/h on Saddle Road Support with Changes The 60km/h part near the Wind Farm Display is not necessary 24 80 and variable hours a day as virtually no tour buses would go there during at the top darkness. Some illuminated "reduce speed" signs like near Himitangi/SH1 would work well. Support with Changes 60km/h area at top is understandable but awkward and many 80 motorists ignore it.

Support - 80 -60

Support Both intersection need more sign posting or lights due to accidents 80 -60 Actually ticked BOTH the support of people not stopping and just driving straight through without and support with amendments box looking. and cannot determine which they meant from the comments. Assume they support the change. Support Makes good sense!! Should help make the road surface last better 80 -60 too. Support with Changes Cars go too fast past our place. Trucks still use engine brakes out 80 -60 No idea what change they are of designated zones. recommending.

104

Saddle/Oxford Roads Speed Limit Change Summary Support The current emergency speed limits are appropriate speed for the 80 -60 condition of the road. I would like to see more signage for corners, as some are definitely not 80km/h corners. Support with Changes 60km all the way on the Saddle Road from The Terrace, Ashhurst 60 Actually ticked BOTH the support to bridge with gravel pit on right hand side (once you hit the flat and support with amendments box , road Woodville side). but from the comments, they meant support.

Support - 80 -60

Support -

Support I think 80km/h is far more sensible than 100km/h which is just 80 -60 impractical on the Saddle Road Support with Changes Saddle Road - Comment. Please lower to 80km/h particularly for 80 Not actually stated a preferred safety reasons. Some corners have the gas line near the road. A speed limit, but we inferred that truck could easily, in an accident, miss the corner and hit a gas they want the whole route 80km/h pipeline. To minimise this, please keep the speed limit to 80km/h. Support with Changes 60km/h is to slow for that section where the road is relatively 80 or 70 good. Ideally should be the same (80k/h) - to minimise confusion - (or at least 70km/h). More consistent. Support Could there be a sign not to pass on double yellow lines to remind 80 -60 motorists or install cameras to stop this as it is dangerous Support Once the new road is opened in 2024 and Saddle Road reverts 80 -60 back to a quiet alternative crossing the speed limit should be reviewed with a return to normal open road speed in mind

105

Saddle/Oxford Roads Speed Limit Change Summary Support with Changes Woodland Road over Saddle to Pohangina River should be one 80 or 70 speed limit of 60-70 km/h as the camber and the gradients of these roads are well outside highway standards and there are no safety barriers (in heavy rain water runs down the middle of the road) which is a major hazard. The quality of the highway is well below standard. Thank you

Support with Changes Woodland Road over Saddle to Pohangina River should be one 80 or 70 speed limit (60-70 km/h) as the camber and the gradients of these roads are well outside highway standards and there are no safety barriers (in heavy rain water runs down the middle of the road) which is a major hazard. Both the shoulder drainage and the existing kerb & channels are virtually impossible to keep clear during the wet season with the high volume of traffic. The time frame between now and 2024 will make this stretch of roading the expensive in the North Island. P.S. Please bear in mind, during the design process of this elevated highway - the subsoil drainage below the pavement. Thank you Support with Changes Please try and maintain a single speed limit throughout as the Note to use phone number situation gets dangerous when some drivers observe all the variations and many don't seem to notice that different speed are indicated in different areas. There are further comments unrelated to speed limit in question.

106

Table 2: MDC Consultation matrix for Reid Line East / Hiwinui School Variable Speed Limit

Property / Organisation Response Comments

Horizons Regional Council Supported Letter Dated 27-Apr-17; No objections raised.

Agrees with proposed changes. Suggests reducing the speed limit to 70kph on Reid Line East, 40kph VSL at the school during school hours Community Member Supported with Comments (8:30am to 3:30pm), upgrading the Give Way to a Stop at the Reid Line East / Watershed Road intersection & arranging greater policing of the area.

Agrees with proposed changes. Community Member Supported with Comments Suggests extension of 80kph from Hiwinui to Ashhurst Road

Agrees with proposed changes. Community Member Supported with Comments Suggests provision of pedestrian facilities.

Agrees with proposed changes. Community Member Supported with Comments Requests extension of VSL on Reid Line East to encompass walking children.

Does not agree with reduction of 100kph to 80kph on Reid Line East; cites that there have been no accidents Community Member Not Supported in ten years of residence. Suggests better standard of drivers and considers this a waste of time & money. Questions the 60kph VSL, stating a clear risk at the school and that it should be 40kph like urban schools.

Agrees with proposed changes. Community Member Supported with Comments Requests extension of VSL to 930 Reid Line East (walking bus), earlier start time of 8:10am and extended finish time of 3:30pm.

Agrees with proposed changes. Community Member Supported with Comments Requests extension of VSL to 931 Reid Line East (walking bus - 10 to 18 children) and provision of pedestrian facilities to Reid Line East and Watershed Road

Agrees with proposed changes. Community Member Supported with Comments Suggests extension of VSL to 930 Reid Line East to accommodate walking children. Highlights staggered pick up times implemented by school and suggests extension of sign operation to 3:30pm.

Agrees with proposed changes. Community Member Supported with Comments Requests extension of 80kph to all of Watershed Road and highlights lack of pedsestrian facilities.

107

Property / Organisation Response Comments

Community Member Supported Agrees with all proposed changes.

Agrees with proposed changes. Community Member Supported with Comments Suggests extension of 80kph from Hiwinui to Ashhurst Road and provision of shared path to same.

Agrees with proposed changes. Community Member Supported with Comments Suggests reduction to 70kph on Reid Line East and 40kph at the school (as per urban schools)

Agrees with proposed changes. Community Member Supported with Comments Suggests 40kph limit to school area (as per Palmerston N)

Agrees with proposed changes. Community Member Supported with Comments Suggests active hours are posted on the signs. Highlights the new gated "lookout for children" signs should have the fencing removed if VSL signs are installed as children are "forced into the road".

Community Member Supported Agrees with all proposed changes.

Agrees with proposed changes. Community Member Supported with Comments Suggests extension of pick up time to 3:30pm

Community Member Supported Agrees with all proposed changes.

Agrees with proposed changes. Community Member Supported with Comments Suggests reduction of speed to 50kph at school pick up and drop off times.

Community Member Supported Agrees with all proposed changes.

Agrees with proposed changes. Community Member Supported with Comments Suggests extension of VSL & timings

Agrees with proposed changes. Community Member Supported with Comments Suggests extension of VSL timings to 8:10am & 3:30pm

Letter Dated 10-May-17; Variable Speed Limits supported with requests to consider expanding the area Hiwinui School Supported with Comments covered and increased operational timings

108

Property / Organisation Response Comments

New Zealand Transport Agency No Response -

New Zealand Police Supported Letter Dated 13-Apr-17; No concerns raised.

New Zealand Automobile Association Inc Supported Email dated 24-May-17: Agrees with all proposals.

Road Transport Association NZ No Response -

Summary:

Overall Response Rate 22 / 100 22.0%

Supported 4 / 22 95.5% Supported with Comments 17 / 22

Partially Supported 0 / 22 0.0%

Not Supported 1 / 22 4.5%

No Response 78 / 100 78.0%

109

Manawatū Gorge Replacement Route Speed Limit Review

Prepared for: NZ Transport Agency Job Number: NZTA-J123 Revision: B (Final) Issue Date: 18 October 2018 Prepared by: Jay Baththana, Senior Transportation Engineer and Reza Khorasani, Senior Transportation Engineer Reviewed by: Haris Zia, Senior Transportation Engineer and Paul Durdin, Director

1. Background Information 1.1 Project Description

Following the closure of State Highway 3 (SH3) through the Manawatū Gorge, traffic travelling between Palmerston North and Woodville has been forced to travel by one of two key routes. One of these routes is the Woodlands Road/ Oxford Road/ Saddle Road corridor which connects the towns of Ashhurst and Woodville as shown in Figure 1.1. This route falls under the jurisdiction of Tararua District Council, Manawatū District Council and Palmerston North City Council.

Woodlands Road

Figure 1.1 Manawatu Gorge Replacement Route (source: NZ Transport Agency)

T +64 9 486 0898 (Akld) Auckland Christchurch www.abley.com T +64 3 377 4703 (Chch) Level 8, 57 Fort Street Level 1, 137 Victoria Street E [email protected] PO Box 911336 PO Box 25350 Auckland 1142 Christchurch 8144 New Zealand New Zealand 110

As a result of the increased traffic using this route, an Emergency Speed Limit (ESL) was enacted on Saddle Road and Oxford Road to facilitate a safe travel environment. The ESL expires in January 2019. Because of this, the NZ Transport Agency, on behalf of the three local Councils, is seeking a formal speed limit review of the corridor to inform a permanent speed limit change.

Consequently, NZ Transport Agency commissioned Abley Limited (Abley) to:

• conduct a formal speed limit review of the corridor, • make a recommendation to the three local Councils on the permanent speed limit(s), • identify where the speed limits should change.

This speed limit review focused on part of the corridor where the ESL was enacted (Saddle Road and part of Oxford Road), however the recommendation takes into account the entire replacement route from Woodville to Ashhurst. This assessment is cognisant of and compliant with the Speed Management Guide and the Setting of Speed Limits [2017] Land Transport Rule. 1.2 Corridor Description

Saddle Road, Oxford Road and Woodlands Road are classified as ‘Arterial’ under the One Network Road Classification (ONRC) framework. The corridor is a two-way, two-lane road which runs in an east-west direction, aside from the Woodlands Road section which runs in a north-south direction. Saddle Road has a tortuous horizontal alignment as shown in Figure 1.2. The length of the corridor is approximately 13.5 km. Prior to the Manawatū Gorge closure, the posted speed limit on Saddle Road and Oxford Road was 100 km/h, however these roads are currently operating under the ESLs given in Table 1.1.

Table 1.1 Emergency Speed Limits on Saddle Road and Oxford Road Road Extent Landmark Speed Limit (km/h) Oxford Road From 2,880 metres west of Pinfolds/Oxford 80 Road intersection to Saddle Road Saddle Road From Oxford/Saddle Road intersection to 4030 From intersection to Te metres west of the Hope/Saddle Road Apiti Wing Farm access 80 intersection Saddle Road From 4030 metres west of the Hope From Te Apiti Wind Road/Saddle Road intersection to 4510 metres Farm access to Cook 60 west of the Hope/Saddle Road intersection Road Saddle Road From 4510 metres west of the Hope From Cook Road to Road/Saddle Road intersection to 100 metres Ashhurst Bridge 80 west of the western abutment of the Saddle Road Bridge (Ashhurst end)

The remainder of Oxford Road and Woodlands Road have a posted speed limit of 100 km/h. The posted speed limit on Saddle Road changes to 50 km/h west of the Ashhurst Bridge.

The surrounding land use along the corridor is predominantly rural residential, however the Te Apiti Wind Farm and turbines are located along the central section of Saddle Road. Road characteristics are further examined in Section 3.

Our Ref: Date: 2 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 111

Figure 1.2 Corridor Location and Extent

Our Ref: Date: 3 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 112

2. Data Analysis 2.1 Operating Speeds

Vehicle operating speeds along Saddle Road, Oxford Road and Woodlands Road collected using the BlipTrack technology were provided to Abley by the NZ Transport Agency. This data was collected over a 6-week period starting 1st August 2018 and is summarised in Table 2.1. A weighted mean and 85th percentile speed based on the number of observations was calculated to inform the assessment. The data shows the operating speed is similar in both directions regardless of the vertical alignment.

It should be noted that approximately 2.4 km of Section 1 is under a 50 km/h speed limit. Similarly, approximately 300m of Section 2 is under a 100 km/h speed limit.

Table 2.1 Vehicle Operating Speed Data Weighted Weighted Median Fastest Slowest Route Mean 85th Section Direction Speed Speed Speed ID Speed Percentile (km/h) (km/h) (km/h) (km/h) Speed (km/h) 1 - Mulgrave/Winchester Uphill intersection to Summit 1408 51.3 56.3 46.7 51.9 55.5 (eastbound) (Entry to Te Apiti Windfarm) 1 - Summit (Entry to Te Apiti Windfarm) to Mulgrave Downhill 1409 50.8 55.9 46.5 51.7 55.5 Street/Winchester Street (westbound) intersection 2 - Summit (Entry to Te Apiti Windfarm) to Downhill 1410 57.1 65.3 50.1 57.2 63.1 Oxford/Woodlands (eastbound) intersection

2 - Oxford/Woodlands Uphill intersection to Summit 1411 55 63.6 47.2 56.9 63.0 (westbound) (Entry to Te Apiti Windfarm) 3 - Oxford/Woodlands Downhill intersection to SH2/3 1412 63.4 73.1 54.5 62.8 69.3 (eastbound) intersection 3 - SH2/3 intersection to Uphill Oxford/Woodlands 1413 63.8 73.9 54.4 64.4 71.5 (westbound) intersection

Our Ref: Date: 4 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 113

2.2 Traffic Volumes

Tube counts were undertaken on the western end of Saddle Road in August 2018 at the locations listed in Table 2.2. None of the tube counts were positioned on Saddle Road, however Salisbury Street and Mulgrave Street connect Saddle Road to State Highway 3 and therefore represent a fair indication of traffic volumes on Saddle Road. Based on the tube counts, the average daily traffic volume on Saddle Road is estimated to be approximately 5,100 vehicles per day (vpd) with 12% heavy vehicles.

Table 2.2 Traffic Volume Data (vehicles per day)

Location Survey Period Heavy Vehicles Light Vehicles Total Salisbury Street between 20 August 2018 – Not available 4,249 Not available North Street and River Road 26 August 2018 Mulgrave Street between 20 August 2018 – Stanford Street and Salisbury 588 4,508 5,096 26 August 2018 Street

2.3 Crash Summary

The NZ Transport Agency’s Crash Analysis System (CAS) was used to investigate the crash history along the corridor. All crashes along Saddle Road and the part of Oxford Road where the ESL was enacted, were downloaded from CAS on 9th October 2018 and are summarised in Table 2.3. The crash analysis period was from since 1 January 2013 to the present day. Data from 2018 was included in the analysis so the effect of the Manawatū Gorge closure, which commenced on 24th April 2017, could be analysed – even though data for 2018 is incomplete at the time the crash information was downloaded. It is important to note that crash data can take up to three months to be entered and finalised in CAS, meaning the 2018 analysis is likely to be an underrepresentation of actual safety performance.

The crash data shows that safety performance along the corridor has declined dramatically following the Manawatū Gorge closure. Before the closure, there were a total of 5 reported crashes between 2013 and 2016 inclusive. Since the closure, there have been 33 reported crashes, including 1 fatal and 2 serious injury crashes. All 19 crashes in 2017 occurred after the closure. The fatal crash occurred on 5th October 2018 as a result of a vehicle losing control at a curve and colliding head-on with an incoming vehicle. There were three injury and three non-injury crashes involving trucks and a further three injury crashes involving motorcyclists during the crash period analysed.

A total of 34 crashes were attributed to loss of control at curves, of which 18 were attributed to inappropriate speeds as summarised in Table 2.4. It should be noted that classification of inappropriate speed as a crash cause is done by the reporting Police officer and not Abley or NZ Transport Agency.

Table 2.3 Crash History (2013-2018) Year Crash Severity 2013 2014 2015 2016 2017 2018* Fatal crashes 0 0 0 0 0 1 Serious crashes 0 0 0 0 0 2 Minor crashes 0 2 0 1 5 3 Total injury 0 2 0 1 5 6 crashes Non-injury 0 0 2 0 14 8 crashes Total crashes 0 2 2 1 19 14

*Partial data for 2018

Our Ref: Date: 5 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 114

The rapid deterioration in safety performance is depicted graphically in Figure 2.1

Figure 2.1 Number of Injury Crashes by Year

Table 2.4 Effect of Speeding Speed Movement Category Number of Crashes Not Speeding Bend-Lost control/ Head on 16 Overtaking 2 Rear end/ obstruction 2 Speeding Bend-Lost control/ Head on 18 Rear end/ obstruction 1

Converting the injury crashes between 2014 and 2018 to death and serious injury (DSi) casualty equivalents results in an estimated 5.6 DSi over 5 years. This figure could potentially be higher considering that 2018 data is incomplete at the time of writing.

The location of the injury crashes along the corridor and their CAS crash movements are shown in Figure 2.2.

Our Ref: Date: 6 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 115

Figure 2.2 Location of Injury Crashes and their Movement

Our Ref: Date: 7 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 116

2.4 Out of Context Curves

In terms of curve safety, the Austroads Operating Speed Model assessment shows there are six ‘unacceptable’ and four ‘undesirable’ curves on Saddle Road as shown in Figure 2.3. These out-of-context curves are spread along the corridor and account for 11 out of the 34 crashes attributed to loss of control at curves, including the fatal crash.

Figure 2.3 Saddle Road – Out of Context Curves

Our Ref: Date: 8 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 117

3. Site Visit Findings

A site visit was undertaken on 9th October to inform this speed limit review. This involved multiple passes of the entire replacement route with a key focus on Saddle Road. The findings of the site visit are presented in this section.

Saddle Road has consecutive curves and numerous sharp curves as shown in Figure 3.1. Based on the horizontal alignment definition given in Table 2.3 of the Infrastructure Risk Rating (IRR) Manual, the road has a horizontal alignment classification of ‘tortuous’.

Figure 3.1 Saddle Road Alignment - Summit (westbound)

Most sections of Saddle Road are characterised by a single-lane directional carriageway with a 3 – 3.5m lane width on a steep gradient with poles, vertical embankments or steep drop-offs adjacent to the edge of the seal, as shown in Figure 3.2. Most parts of the corridor adjacent to the steep drop-off edges have wooden side barriers and temporary fences are placed within 1m of the edge of seal.

Figure 3.2 Saddle Road – Lane Characteristics and Roadside Hazards

Our Ref: Date: 9 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 118

It was noted that Saddle Road is currently undergoing road maintenance and widening in the eastern section and at the summit near the Te Apiti Wind Farm as shown in Figure 3.3 and Figure 3.4. The eastern section near Woodville has been widened but there are currently no road markings. The pavement condition in some sections was observed to be poor.

Figure 3.3 Saddle Road – Eastern Section near Woodville

Figure 3.4 Saddle Road – Middle Section near the Te Apiti Wind Farm

Our Ref: Date: 10 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 119

The middle section of Saddle Road is surrounded by wind turbines which attract drivers to stop over for viewing or taking photos, as shown in Figure 3.5. There are no designated stopping areas provided.

Figure 3.5 Saddle Road - Middle Section Surrounded by Wind Turbines

During the site visit it was observed that trucks were using the sealed shoulder to traverse the road and avoid collision with oncoming vehicles, as shown in Figure 3.6. Occasionally, trucks were also observed to cross the centreline.

Figure 3.6 Saddle Road - Trucks Using Sealed Shoulder and Crossing Centreline

While the surrounding land use is predominantly rural, it was observed that there are farms and industrial sites on Saddle Road that do not provide a well-defined formal vehicle crossing, as shown in Figure 3.7.

Figure 3.7 Saddle Road - Industrial Site Access

Our Ref: Date: 11 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 120

During the site visits, the speed of traffic travelling along the corridor was measured through the use of a technique called a floating vehicle survey. These surveys involve following a vehicle along the corridor and recording the time taken to complete the journey. The average speed can then be determined by dividing the journey length by the time taken. The results of these surveys are shown in Table 3.1.

Table 3.1 Saddle Road - Floating Vehicle Surveys Survey Eastbound Speed (km/h) Westbound Speed (km/h) 1 48 km/h 48 km/h 2 50 km/h 51 km/h 3 49 km/h 46 km/h Average 49 km/h 48 km/h

The results of this small sample of floating vehicle surveys indicate that average journey speeds along the corridor are below the current ESL.

Our Ref: Date: 12 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 121

4. Speed Limit Review

The NZ Transport Agency’s Speed Management Guide sets out the Speed Management Framework for determining safe and appropriate speeds for any road in the country. To support Road Controlling Authorities with the implementation of the Speed Management Framework, the NZ Transport Agency has assessed every road in the country, calculated the safe and appropriate speed, identified the high-benefit opportunities for speed management and provided this information to Road Controlling Authorities (by way of the Safer Journeys Risk Assessment Tool website, also known as Mega Maps) to help inform the development of local and regional speed management plans.

The NZ Transport Agency’s Safer Journeys Risk Assessment Tool (Mega Maps) classifies Saddle Road with a safe and appropriate speed of 60 km/h. The primary influencing factor that governs this outcome is the Infrastructure Risk Rating (IRR) which has a value of ‘Medium High’. Oxford Road and Woodlands Road are classified with a safe and appropriate speed of 80 km/h due to the IRR being ‘Medium’. Saddle Road, Oxford Road and Woodlands Road are all identified as being high-benefit opportunities for speed management. The recommended intervention is changing the speed limit.

The accuracy of the Mega Maps assessment, which is based on existing data sets, has been checked against information collected as part of this assessment including the site visit. This includes an assessment of the appropriateness of the corridor segmentation defined in Mega Maps.

During the site visit, a distinct change in IRR attributes was identified at the eastern section of Saddle Road. Because of this, a change to segmentation is recommended. Our recommendation is for the eastern section of Saddle Road to be aggregated with the Oxford Road and Woodlands Road sections, as they have similar IRR attributes. The revised extent of the corridor segments and the classified safe and appropriate speeds are shown in Figure 4.1.

Figure 4.1 Corridor Extents and Safe and Appropriate Speed

Our Ref: Date: 13 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 122

The Speed Management Framework assessment of Section 1 is given in Table 4.1. This section was assessed as two homogeneous corridors in Mega Maps, hence the difference in intersection density between Mega Maps and the site visit assessment. Also, this speed limit review considers the (partial) injury crash data from 2018, whereas the Mega Maps assessment is based on injury crashes between 2013 and 2017.

Table 4.1 Speed Management Framework Assessment – Section 1 Attribute/ Feature Mega Maps Assessment Site Visit Assessment Road name Woodlands Road/ Oxford Road Woodlands Road/ Oxford Road/ Saddle Road (eastern section) ONRC Arterial Arterial Speed limit 100 km/h 100 km/h Land use Rural residential Rural residential Road stereotype Two-lane undivided Two-lane undivided Traffic volume 1,000-6,000 vpd (3,000 vpd) 1,000-6,000 vpd (5,100 vpd) Alignment Straight Straight Lane width <3.0m - Narrow 3 – 3.5m – Medium Shoulder width 0 to <0.5m - Very Narrow 0 to <0.5m - Very Narrow Intersection density 2 to <3 per km 1 to <2 per km Access density 2 to <5 per km 2 to <5 per km Roadside hazards High-Moderate Severe-Moderate IRR score 1.57 1.54 IRR Medium Medium Collective Risk Low (Woodlands)/ Medium-High (Oxford)* Medium** Personal Risk Low (Woodlands)/ Medium (Oxford)* Low Medium** Safe and Appropriate Speed 80 km/h 80 km/h

*Based on 2013-2017 injury crashes ** Based on 2014-2018 (partial) injury crashes

It should be noted that traffic volume on this section is approaching the 6,000 vpd threshold at which point the IRR score would increase above the 1.60 ‘Medium-High’ threshold.

Our Ref: Date: 14 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 123

The Speed Management Framework assessment of Section 2 is given in Table 4.2. The site visit assessment classified the shoulder width along this section as ‘0.5m to <1.0m – Narrow’ due to the recent widening works.

Table 4.2 Speed Management Framework Assessment – Section 2 Attribute/ Feature Mega Maps Assessment Site Visit Assessment Road name Saddle Road Saddle Road ONRC Arterial Arterial Speed limit 100 km/h 80/ 60 km/h Land use Rural residential Rural residential Road stereotype Two-lane undivided Two-lane undivided Traffic volume 1,000-6,000 vpd (3,744 vpd) 1,000-6,000 vpd (5,100 vpd) Alignment Tortuous Tortuous Lane width 3 – 3.5m – Medium 3 – 3.5m – Medium Shoulder width 0 to <0.5m - Very Narrow 0.5m to <1.0m – Narrow Intersection density <1 per km <1 per km Access density 2 to <5 per km 1 to <2 per km Roadside hazards High-Moderate High-Moderate IRR score 2.20 2.10 IRR High High Collective Risk Low Medium* Medium** Personal Risk Low Medium* Low Medium** Safe and Appropriate Speed 60 km/h 60 km/h

*Based on 2013-2017 injury crashes

** Based on 2014-2018 (partial) injury crashes

The manual Speed Management Framework assessment confirms the outcome of the automated Mega Maps assessment is accurate.

Our Ref: Date: 15 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 124

5. Recommendation

Based on the findings of this assessment, it is recommended that speed limit on Section 1 (Woodlands Road/Oxford Road/Saddle Road) is reduced to 80 km/h and speed limit on Section 2 (Saddle Road) is reduced to 60 km/h. The recommended speed limits are considered safe and appropriate for the road function, design, safety and use of this corridor. The proposed speed change points are shown in Figure 5.1.

Figure 5.1 Recommended Speed Limits and Speed Change Points

Based on current operating speeds collected using the BlipTrack technology and vehicle floating surveys, the recommended speed limits largely align with how motorists currently use the corridor. As a result, the recommended speed limits should be commensurate with motorists’ expectations and compliance with speed limits should be high.

It is recommended that NZ Transport Agency consider reducing the speed limit on SH3 between the Woodville urban boundary and the intersection with Woodlands Road to 80 km/h, as shown in Figure 5.1. While this section has not been formally assessed, a speed limit reduction along this section will support the recommended speed limits for the replacement route.

Furthermore, it is recommended that the speed limit on Saddle Road between the Ashhurst Bridge and the intersection with Salisbury Street becomes 60 km/h, as shown in Figure 5.1. Site visit findings were that given the rural land use and straight horizontal alignment, operating speeds along this section were generally higher than 50 km/h. Extending the 60 km/h speed limit on Saddle Road to the Salisbury Road intersection will provide motorists with a consistent speed limit that remains safe and appropriate.

The recommended speed limits and speed change points are consistent with the Setting of Speed Limits [2017] Land Transport Rule. The Rule requires the minimum length for an 80 km/h speed limit to be 800m, therefore Section 1 is

Our Ref: Date: 16 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 125 compliant with the Rule. Given the current operating speeds along Section 1 and 2, the Rule does not require repeater signs along either of these sections. However, NZ Transport Agency and the local Councils may wish to consider installing repeater signs to raise awareness of the permanent speed limit change, particularly in locations along the corridor that have straighter alignment where spot speeds may be higher.

Based on the mean operating speeds derived from the TomTom road dataset, speed limit reduction on Section 2 is expected to result in a corridor DSi saving of approximately 20% over a 5-year period while increasing travel times per vehicle by 50 seconds. The corridor DSi saving on Section 1 is expected to be in the range of 5% over a 5-year period while travel times per vehicle are expected to increase by less than 2 seconds.

Complementary Measures

While it is noted that Saddle Road is currently undergoing road maintenance and widening works to support the increase in traffic volume, it is recommended that the surface condition is periodically monitored and improved as necessary. Due to the current operating speeds collected using the BlipTrack technology and observed during the site visit, no other speed management treatments are required to support the recommended speed limits.

A speed limit reduction is expected to significantly improve the overall curve risk on Saddle Road, however it is recommended that all out-of-context curves along the corridor are investigated for curve-specific measures. Possible treatments include roadside barrier installations, widening the shoulders around the curve and variable message signs to advise motorists to drive to conditions. It is also recommended that curve warning signage and chevron alignment markers are reviewed for consistency and skid resistance levels on curves are investigated to ensure satisfactory levels are provided.

Another complementary measure to support the speed limit change is enforcement. Due to the recent increase in crashes, it is recommended that the speed limit change is followed up with targeted Police enforcement to support compliance with the new speed limit and raise community awareness.

This document has been produced for the sole use of our client. Any use of this document by a third party is without liability and you should seek independent traffic and transportation advice. © No part of this document may be copied without the written consent of either our client or Abley Ltd. Please refer to http://www.abley.com/output-terms-and-conditions-1-0/ for our output terms and conditions.

Our Ref: Date: 17 Abley Saddle Road Speed 18 October 2018 Limit Assessment 171018 FINAL 126 14 March 2017

ABSTRACT Subsequent to a ‘Safer Journeys for Rural Schools’ (SJfRS) Assessment carried out by Beca Consultants in September 2016, installation of Variable Speed Limit (VSL) signs has been recommended at Hiwinui School. The existing 80/100 kph limit on Reid Line East currently clashes with the location of the recommended VSL installation. As a result, a discretionary speed limit review has been carried out on Reid Line East, in accordance with Land Transport Rule: Setting of Speed Limits 2003, Speed Limits New Zealand (SLNZ) incorporated therein and the recently published Speed Management Guide. This review finds that the 80kph boundary should be extended 1.27km further West along Reid Line East from the Watershed Road intersection. This change reflects the development, road geometry & driver DISCRETIONARY behaviour exhibited on this section of Road. Matt Williams SPEED REVIEW PROJECT ENGINEER

Reid Line East; Hiwinui Settlement

127 Contents Page

Map - Aerial View of Reid Line East with 100m Sections 1

Map - Traffic Data Collection Locations 2

Observations 3 - 7

Conclusions 8 - 9

Hiwinui Place-name Boundary (8.200km) to Watershed Road

General Information Form 10 - 11

Survey Form (Rating Diagram) 12 - 13

SLNZ Speed Limit Flow Charts 14

Personal & Collective Risk Assessment 15 - 16

Infrastructure Risk Rating Assessment 17 - 20

Safe and Appropriate Speed Outcome 21

Traffic Data

85th Percentile & Mean Speed Calculation (8181m) 22

85th Percentile & Mean Speed Calculation (9600m) 23

128 Figure 1 - Aerial Map of Assessed Section of Reid Line East

129 Figure 2 - Aerial Map of Reid Line East Detailing Locations of Traffic Data Collection

130 Observations

Background for Rating:

A ‘Safer Journeys for Rural Schools’ (SJfRS) assessment of Hiwinui School, conducted by Beca Consultants in September 2016, has identified a number of opportunities for improvement. Of these, 2No recommendations were for immediate consideration by the Manawatu District Council Roading Department, namely:

a) to enhance the visibility of approach signage to the school (now installed) and b) to install Variable Speed Limit (VSL) signage of 60kph, active at school drop off & pick times on approaches to the school.

The existing location of the 80kph limit on Reid Line East conflicts with the VSL signage placement (due to the limiting distance VSL signage should be installed on approach to a school).

As the existing limit on Reid Line East requires relocation in order to allow VSL installation, a speed review was undertaken to determine best placement, over and above the minimum required shift. In view of the observed recent and potential expansion of Hiwinui Settlement on Reid Line East, it was deemed prudent to encapsulate the developed length along this road for the following reasons:

a) to ensure the speed limit remains appropriate when relocated and b) to determine if further engineering control would be needed to reflect a limit boundary change

The rating of the speed limit along Reid Line East incorporates Greer Court by considering this road as a side road in accordance with SLNZ (tables SLNZ4 & 5).

Crash History:

There have been no recorded road traffic incidents on Reid Line East in the last two years.

Given the low traffic volume on this road, all recorded crashes were reviewed within - and near - the assessed section of Reid Line East. This review yielded 4No recorded crash events:

Date Location RP (m) Nature of Crash F S M May 2005 8791 Loss of control on straight   September 2009 8741 Vehicle – Pedestrian Collision   June 2012 9827 Loss of control on curve   March 2014 7113 Loss of control on curve   

As can be seen, three of the four events resulted in injury. Of these:

a) The May 2005 event occurred on a wet Tuesday morning at 8:30am, resulting in 1No serious injury to a vehicle occupant. b) The September 2009 event occurred on a dry Wednesday morning at 9:00am; a vehicle struck a pedestrian crossing the road. The collision resulted in the death of the pedestrian. c) The June 2012 event occurred on a wet Sunday morning at 0:30am; the vehicle failed to negotiate the right-hand curve on Watershed Road (passing Reid Line East intersection), resulting in 1No serious and 1No minor injury to vehicle occupants.

Figure 3 on the following page graphically illustrates the locations of the 4No crashes:

131 Figure 3 - Map Detailing Crash Locations to Reid Line East (& at Watershed Road Intersection)

132 Effect of Settlement Development on Existing Signage Position:

There has been a number of subdivisions to properties along Reid Line East, resulting in a combination of:

a) existing accessways now serving multiple dwellings, b) new accessways serving new dwellings and c) a new (no exit) side road serving 5No dwellings (Greer Court)

In addition, future development has been identified within the assessed section of road, comprising access via a (no exit) side road with 12No subdivided sections anticipated.

This development has increased the number - and change in use - of residential access points significantly.

Speed Limit Identified by Rating:

By undertaking this survey, it was noted that significant changes in road geometry, topography and placement & frequency of access points occurs from 8.4km to 9.827km (Watershed Road) which resulted in a rating score of 3.66. In accordance with SLNZ, values between 3 and 6 result in a permanent speed limit of 80kph for rural settlements.

However, this rating does not necessarily take into account:

a) lack of either a sealed or unsealed shoulder, b) 3.0m lane widths and c) unforgiving roadside geometry (i.e. substantial up/down slopes, proximity of property boundaries, etc)

133 Actual Vehicle Speed within the Settlement:

Additional measures to control speed are to be given consideration if the 85th percentile speed exceeds the posted limit by 10 kph and/or the mean speed exceeds the posted limit. Traffic data is available at 2No locations within this stretch of road:

1) Count/Speed data has been collected in May 2015 at 8.081km:

RP 8081m March 2015 85th Percentile Speed 105.8 Mean Speed 87.9

Both the 85th percentile and mean speeds measured at this location are well within the tolerances set out in Table SLNZ3.

2) Count/Speed data has been collected between July and August 2016 over a 4 week continuous period. The timing of this data collection encapsulates periods both outside and during school term (2 weeks apiece). This data was collected at 9.6km (112m outside the current 80kph boundary:

11th July 2016 to 8th August 2016 RP 9600m Week 1 Week 2 Week 3 Week 4 85th Percentile Speed 95.8 95.5 95.0 92.7 Mean Speed 78.9 79.9 78.4 75.3

134 Both the 85th percentile and mean speeds measured at this location are well within the tolerances set out in Table SLNZ3.

The distribution of speed at both the 8.081km and 9.6km locations indicate road user behaviour of a consistent nature.

Instances of vehicles travelling at lower speeds (between 10kph & 40kph) are likely to be due to:

a) vehicles entering / exiting accessways in proximity to the count sites and b) speed limited / slower moving agricultural vehicles using the road

By excluding vehicles in these lower speed ranges, the 85th percentile speed is not significantly affected (an increase of 0.4kph) whilst the mean speed increases by 3.4kph only.

135 Conclusions

Approaching the assessed section - from 7.0km to 8.4km - the road exhibits a substantially flat and straight profile (notwithstanding the left-hand curve at 7.1km).

From 8.4km onwards, the road traverses embankments, escarpments and cuttings in quick succession, a necessity of the topography becoming increasingly undulated.

The road geometry at this point also reflects this change in topography, exhibiting pronounced vertical curvature that reduces forward visibility.

It is also at this point that the road user experiences an increasing number of access points to properties on both sides of the road.

The initial speed limit assessment using the process incorporated in Land Transport Rule : Setting of Speed limits 2003 rates the posted speed limit on this section of road as 80kph, 20kph less than the existing permanent speed limit.

However, as the geometry of the road/roadside cannot be sufficiently accounted for using the above process, the recently published ‘Speed Management Guide’ has been employed to confirm the applicability of the above finding.

Clause 3.2(5), Land Transport Rule : Setting of Speed Limits 2003 states:

A road controlling authority may propose to set a speed limit that differs from the calculated speed limit, but may set the proposed speed limit, in accordance with section 7, only if:

(a) a speed limit different from the calculated speed limit is the safe and appropriate speed limit for a road with regard to the function, nature and use of the road, its environment, land use patterns and whether the road is in an urban traffic area or a rural area; or

(b) the proposed speed limit is less than 50 km/h and 3.2(6) applies.

This clause allows for consideration of the above observations using the ‘Speed Management Guide’, providing a mechanism to formally assess the:

a) Personal & Collective Risk and b) Infrastructure Risk Rating present to Reid Line East and determine the Safe and Appropriate Speed (SAAS). The process has resulted in an SAAS of 80kph (See appendices for details), which complements the initial assessment finding.

It is recommended that the existing 100kph speed limit between RP 8.440m and Watershed Road be reduced to 80kph

[This result does not account for the anticipated development referenced in the survey diagrams, but if it were included as a side road with a rating of 1 or 2 this would increase the overall score to 3.81 or 3.96 respectively. Therefore, the existence (or absence) of this development does not materially affect the SLNZ outcome at this time]

The mean speed of road users at both locations on Reid Line East is substantially below that of the current 100kph limit. This indicates that the average road user tends to drive this road more sedately than the

136 posted limit allows because of the road arrangement. In this instance, lowering the speed limit to 80kph will not require additional engineering control to gain compliance but will simply more accurately reflect current driver behaviour.

However, monitoring of road speed shall be undertaken subsequent to amendments to confirm anticipated road user behaviour.

In amending the speed limit between RP 8.440km and Watershed Road, the effect on travel time is not considered significant. Comparison of a vehicle driving at the existing and proposed speed limits results in an increase in journey time of approximately 10 seconds.

There is no requirement to install repeater signage as a result of extending the boundary as the amended distance between the proposed and existing 80kph limits will remain within 2.6km (Land Transport Rule : Setting of Speed Limits 2003, Table 8.1).

Subject to consultation and approval, this change is recommended to be carried out irrespective of the outcome for the related VSL signage proposal at Hiwinui School.

137 Manawatu District Council

GENERAL INFORMATION FORM

Instructions : Circle the answer, tick the box, describe or fill in data as appropriate

ROAD CONTROLLING AUTHORITY MANAWATU DISTRICT COUNCIL AT FEILDING

ROAD REID LINE EAST FROM RP 8200m (West) TO RP 9827m (East)

SURVEYED BY Matt Williams DATE 14 March 2017

1.0 The surrounding land environment is:

Fully Developed Urban Low Density Urban Urban Fringe

Rural Settlement Rural Selling Place Fully Rural

Holiday Settlement

2.0 The classification of this section of road is:

Arterial Collector Local

3.0 What is the length of road under consideration? 1312 m (8400m to 9712m)

4.0 What is the current speed limit on the road? 100 km/h

5.0 What are the speed limits on the adjoining road sections? 100 km/h & 80 km/h

6.0 Are there any features that would provide suitable change points between limits? Yes No

Describe : Some change in vegetation density / topography to adjacent land & vertical alignment

7.0 Is the road divided by a solid or flush median? Yes No

(Note : a median should extend for at least 500m)

8.0 How wide is the median? - m

9.0 Does the median provide sufficient width and turn slots to provide adequate

protection for turning and crossing vehicles? Yes No n/a

10.0 How many lanes? 2 Nº What is the typical lane width? 3.0 m

(Note : Count only the number of through lanes normally used by drivers)

11.0 Note any special lanes (e.g. cycle lanes) : None

12.0 What is the setback of the through traffic lanes to the property boundary? 2.5 m

(Note : If the development is similar on both sides of the road, use the lower value. If the development is not balanced, use the setback value on the more developed side)

Continued on next page 138 Manawatu District Council

GENERAL INFORMATION FORM

Instructions : Circle the answer, tick the box, describe or fill in data as appropriate

ROAD CONTROLLING AUTHORITY MANAWATU DISTRICT COUNCIL AT FEILDING

ROAD REID LINE EAST FROM RP 8200m (West) TO RP 9827m (East)

SURVEYED BY Matt Williams DATE 14 March 2017

Continued from previous page

13.0 Is there a consistent standard of street lighting? Yes No n/a

Describe : No street lighting

14.0 What is the mean speed? 78.1 km/h for free running vehicles on this section of road What is the 85th percentile speed? 94.7 km/h

15.0 Examine crash data for the previous two years. Note any changes that have occurred that may affect crashes:

No crashes reported in the last 2No years. 3No crashes reported in total (1No Fatal in September 2009, 1No Serious in May 2005

within the assessed section of road

1No Serious crash occurred on Watershed Rd at the Reid Line East Intersection in June 2012, just outside the assessed section

Number of injury crashes per 100 million vehicle km (two year average) : 0.00 Nº

List any special crash types : 2009 Fatal crash; Vehicle-Pedestrian collision

16.0 Are there any special traffic conditions or roadside developments that may affect speeds, or require special consideration?

Describe : Lack of sealed shoulder, variability in visibility due to shaded areas & vertical alignment

Recent increase in - and further anticipated - development expanding Hiwinui Settlement

Assessor Notes :

There is no sealed shoulder to the road for the assessed length. There are some locations where there are

steep slopes dropping away from the roadside or the road is retained above ground level by walls.

Recent development of Reid Line East (predominantly subdivisions) has generated a higher number of multiple

use accessways servicing residential properties and farms.

The traffic/speed data obtained in 2015 shows that there is high compliance within the existing 100km/h limit.

The mean velocity shows a tendency for road users to travel more sedately than the current limit allows. This may

indicate that a reduction of the speed limit to 80 km/h would likely be complied with without the need for

engineering enforcement.

139 Manawatu District Council

SPEED LIMIT SURVEY FORM (RATING DIAGRAM)

ROAD CONTROLLING AUTHORITY MANAWATU DISTRICT COUNCIL AT FEILDING

ROAD REID LINE EAST FROM RP 8200m (West) TO RP 9827m (East)

SURVEYED BY Matt Williams DATE 14 March 2017

DEVELOPMENT RATING ROADWAY RATING

TO Traffic Frontage Side Road Subtotal Peds Cyclist Parking Geometry Use Subtotal Total Notes RP 9827m (East) Control 9.9 End of Assessed Road (9827 m) Give way at Watershed Road Intersection 0 0 0 1 1 2 1 2 0 7 7 Limited visibility for Westbound Traffic

9.8

0 0 0 1 1 2 0.5 0 0 4.5 4.5 Crest reduces visibility for Westbound Traffic 80 80 Bank to RHS, Drop on LHS 100 100 0 0 0 1 1 2 0 0 0 4 4

SCHOOL 9.7 3No Dwellings to shared access on LHS 2 1 3 1 1 2 0 0 0 4 7 SIDE RD Greer Ct (serves 5No Dwellings) X 9.6 Anticipated development to RHS in this section, 12No 0 0 0 1 1 2 0 0 0 4 4 subdivisions marked out on future side road

9.5

Crest limits visibility for X 1 0 1 1 1 2 1 0 0 5 6 Westbound Traffic

9.4

Crest limits visibility in both 1 0 1 1 1 2 2 0 0 6 7 X directions

9.3 7No Dwellings, 3 to 2 LHS X X accesses, 1 RHS single Crest reduces visibility for 5 0 5 1 1 2 0.5 0 0 4.5 9.5 X Eastbound Traffic Drop to LHS with body of water beyond X 9.2

Drop to LHS with body of X 2 0 2 1 1 2 0 0 0 4 6 water beyond

X 9.1 2No Dwellings, 4No X Dwellings & 1No Dwelling 4 0 4 1 1 2 0 0 0 4 8 on shared accesses Embankment X 9.0

0 0 0 1 1 2 0 0 0 4 4 Cutting

8.9

Crest reduces visibility for 0 0 0 1 1 2 0.5 0 0 4.5 4.5 Westbound Traffic Drop on RHS

X 8.8 X 3No Dwellings on shared access, 2No other accesses 4 0 4 1 1 2 1 0 0 5 9 Crest limits visibility for Westbound Traffic X Bank to LHS, Drop to RHS

140 Manawatu District Council

SPEED LIMIT SURVEY FORM (RATING DIAGRAM)

ROAD CONTROLLING AUTHORITY MANAWATU DISTRICT COUNCIL AT FEILDING

ROAD REID LINE EAST FROM RP 8200m (West) TO RP 9827m (East)

SURVEYED BY Matt Williams DATE 14 March 2017

DEVELOPMENT RATING ROADWAY RATING

TO Traffic Frontage Side Road Subtotal Peds Cyclist Parking Geometry Use Subtotal Total Notes RP 9827m (East) Control 8.7 3No Dwellings on shared Give way at Watershed access X Road Intersection 20 0 20 1 1 2 1 02 0 57 7 Crest limits visibility for Limited visibility for Eastbound Traffic Westbound Traffic Bank to LHS, Drop to RHS

8.6 Crest in road reduces visibility for Eastbound 0 0 0 1 1 2 0.5 0 0 4.5 4.5 Traffic Bank to LHS, Drop to RHS with body of water beyond

8.5

X X 2No Dwellings on 1No 2 0 2 1 1 2 0 0 0 4 6 Access to RHS, 1No to LHS Drop to RHS Proposed

8.4 100 to 80km/h Change point 2No Dwellings on 1No 1 0 1 1 1 2 0 0 0 4 5 Access Drop to RHS X

8.3

Hiw in u i 1 0 1 1 1 2 0 0 0 4 5 Place Name 'Hiwinui'

X FROM 8.2 Limited to a Maximum of 24.00 62.50 48.00 Twice the Development RP 8200m (West) Rating Score

Average Rating between 8.400 and 9.712 equals 3.66

141 142 Manawatu District Council

GENERAL INFORMATION

ROAD CONTROLLING AUTHORITY MANAWATU DISTRICT COUNCIL AT FEILDING

ROAD REID LINE EAST FROM RP 8200m (West) TO RP 9827m (East)

SURVEYED BY Matt Williams DATE 14 March 2017

CALCULATION OF PERSONAL & COLLECTIVE RISK (in accordance with KiwiRAP / High Risk Rural Roads Guide : Version 1, September 2011)

ONRC Rating : Access Class : 4

Carriageway Data

Between Dixons Ln & Watershed Rd

AADT 292

Carriageway Length (m) 3506

VKT 373,669.5

In the Last 2 Years In the Last 5 Years In the Last 10 Years

Fatal Crashes 0 0 1

Serious Injury Crashes 0 0 0

Minor Injury Crashes 0 0 0

Personal Risk (PR) = ( Number of Fatal Crashes + Number of Serious Crashes )

( Distance under consideration * ADT * 365 days * number of years under consideration / 108 )

Collective Risk (CR) = ( Number of Fatal Crashes + Number of Serious Crashes )

( Distance under consideration * number of years under consideration )

5 Year Personal & Collective Risk

PR 5 = 0.00 CR 5 = 0.00

Low (Figure 4.2, HRRRG) Low (Figure 4.1, HRRRG)

10 Year Personal & Collective Risk

PR 10 = 26.76 CR 10 = 0.03

High (Figure 4.2, HRRRG) Low-Medium (Figure 4.1, HRRRG)

Number of High Severity Crashes not Frequent Enough to Class Road as High Risk Rural Road

143 Manawatu District Council

Figure 4.2 : Personal High Severity Crash Risk [Crash rate] Chart (Page 31, High Risk Rural Roads Guide : Version 1, September 2011)

Figure 4.1 : Collective High Severity Crash Risk [Crash density] Chart (Page 31, High Risk Rural Roads Guide : Version 1, September 2011)

144 Manawatu District Council

GENERAL INFORMATION

ROAD CONTROLLING AUTHORITY MANAWATU DISTRICT COUNCIL AT FEILDING

ROAD REID LINE EAST FROM RP 8200m (West) TO RP 9827m (East)

SURVEYED BY Matt Williams DATE 14 March 2017

CALCULATION OF INFRASTRUCTURE RISK RATING (in accordance with Speed Management Guide : 1st Edition, July 2016)

Road Sterotype (Rs) :

Two Lane Undivided Risk Score : 3.70 Section 2.4 / Table 3.2, IRR Manual

Alignment Risk (As) :

Total degrees of turn per km 0 º Final Alignment Rating :

% Length rated as Straight 100.0% Straight or Gentle

% Length rated as Curved 0.0%

% Length rated as Winding 0.0% Risk Score : 1.00 Section 2.5 / Table 3.3, IRR Manual

% Length rated as Tortuous 0.0%

Carriageway Risk (Cr) :

Shoulder Width 0.0m to 0.5m - Very Narrow Risk Score : 1.79 Section 2.6 / Table 3.4, IRR Manual

Lane Width 3.0m to 3.5m Medium

Roadside Hazards (Rh):

Severe (See next page) Risk Score : 2.80 Section 2.7 / Table 3.5, IRR Manual

Land Use (Lu) :

Rural residential Risk Score : 1.50 Section 2.8 / Table 3.6, IRR Manual

At‐Grade Intersection Density (Id):

<1 intersection/km Risk Score : 1.00 Section 2.9 / Table 3.7, IRR Manual

Access Density (Ad) :

10 to <20 accesses/km Risk Score : 1.10 Section 2.9 / Table 3.8, IRR Manual

Traffic Volume (Tv) :

<1,000 veh/day Risk Score : 1.00 Section 2.10 / Table 3.9, IRR Manual

IRR = Log 10 (Rs * Ar * Cr * Rh * Lu * Id * Ad * Tv) = 1.49 Equation 3.1, IRR Manual

145 Manawatu District Council

Exemplar Road Views Indicating Typical Roadside Hazard Level

LHS : Severe Severe

RHS : Moderate Severe

LHS : High Severe

RHS : Severe High

LHS : High High

RHS : Severe Severe

Continued on next page 146 Manawatu District Council

Exemplar Road Views Indicating Typical Roadside Hazard Level Continued from previous page

LHS : High High

RHS : Severe High

LHS : Severe Severe

RHS : Severe Minor

LHS : High Moderate

RHS : High High

Final Roadside Hazard Rating : Severe (45.8% Severe, 41.7% High, 8.3% Moderate, 4.2% Minor, 0% Low)

147 Manawatu District Council

Table 3.1 : IRR Bands (Page 14, Infrastructure Risk Rating (IRR) Manual : July 2016)

Road Classification : Rural Surface of Road : Sealed

IRR BAND : Medium (Table 3.1, Page 14, Infrastructure Risk Rating (IRR) Manual)

ANCILLIARY ROUTE / ENVIRONMENT INFORMATION for SAFE AND APPROPRIATE SPEED (SAAS) CALCULATION:

Freight Priority Route : No

CBD / Town Centre : No

148 Manawatu District Council

SAFE AND APPROPRIATE SPEED (SAAS) OUTCOME (based on calculated Personal, Collective and Infrastructure Risk Ratings)

RURAL ROADS

Function / Feature Road Safety Metric (Upper Boundary) IRR (Upper Boundary) SAAS (kph)

PR Low-Medium Y

Class 1 N IRR Low N 110

CR Medium-High Y

Class 1 to 3 N PR Medium Y

IRR Low-Medium N 100

Sealed Y CR Medium-High Y

PR Medium-High Y

Class 1 to 4 Y IRR Medium Y 80

CR -

Class 1 to 4 Y PR -

IRR High Y < 80 Not Rural Town Y CR - Sealed Y

Class 1 to 4 Y PR -

IRR High Y < 80 Not Rural Town Y CR - Unsealed N

Class 1 to 2 N PR Low-Medium Y

IRR Low-Medium N 80

Is Rural Town N CR Medium-High Y

Class 1 to 3 N PR Medium Y

IRR Medium Y 60

Is Rural Town N CR -

Class 1 to 4 Y PR Medium-High Y

IRR Medium Y 50

Is Rural Town N CR -

PR -

Is Rural Town N IRR High Y < 50

CR -

149 135 Manchester Street, Private Bag 10001, Feilding 4740 Phone (06) 323-0000, Fax (06) 323-0822 Web : www.mdc.govt.nz

JOB : Hiwinui School / Reid Line East File Nº : BY : PAGE : 1 OF 1

SUBJECT : Mean & 85th Pecentile Speed C-4/1505 MJW DATE : 22 November 2016

Road : Reid Line East

This data was collected in May 2015 at RP 8081m. This count is located 1631m prior to the current 80 km/h speed limit boundary at RP 9712m.

The May 2015 Count Data comprises:

0-10 10-20 20-30 30-40 40-50 50-60 60-70 70-80

Assumption:

Traffic velocity is similar in either direction

85th Percentile Velocity of vehicles:

It can be seen that between 75.4% and 91.9% of traffic travels at or below the 100-110 kmh-1 range.

Assuming a linear velocity spread of vehicles within this range, an estimate of V 85 can be roughly deduced as:

85.00 - 75.39 = 9.61 = 0.58 16.53 16.53

V 85 = ( 0.58 . 10.00 ) + 100.00

-1 V 85 = 105.81 kmh

Mean Velocity of Vehicles:

Assumption:

The average traffic velocity for each speed band is at the midpoint of the band ( i.e. 10-20 kmh -1 range --> 15 kmh -1 )

-1 V MEAN = 87.86 kmh

150 135 Manchester Street, Private Bag 10001, Feilding 4740 Phone (06) 323-0000, Fax (06) 323-0822 Web : www.mdc.govt.nz

JOB : Hiwinui School / Reid Line East File Nº : BY : PAGE : 1 OF 4

SUBJECT : Mean & 85th Pecentile Speed C-4/1505 MJW DATE : 22 November 2016

Road : Reid Line East

This data was collected in July / August 2016 at RP 9600m. This count is located 112m prior to the current 80 km/h speed limit boundary at RP 9712m. This is week 1 of 4 consecutive weeks of data collection, 2 weeks prior to term time.

The 11th to 18th July 2016 (week 1) Count Data comprises:

0-10 10-20 20-30 30-40 40-50 50-60 60-70 70-80

Assumption:

Traffic velocity is similar in either direction

85th Percentile Velocity of vehicles:

It can be seen that between 73.8% and 93.2% of traffic travels at or below the 90-100 kmh-1 range.

Assuming a linear velocity spread of vehicles within this range, an estimate of V 85 can be roughly deduced as:

85.00 - 73.76 = 11.24 = 0.58 19.47 19.47

V 85 = ( 0.58 . 10.00 ) + 90.00

-1 V 85 = 95.77 kmh

Mean Velocity of Vehicles:

Assumption:

The average traffic velocity for each speed band is at the midpoint of the band ( i.e. 10-20 kmh -1 range --> 15 kmh -1 )

-1 V MEAN = 78.89 kmh

151 135 Manchester Street, Private Bag 10001, Feilding 4740 Phone (06) 323-0000, Fax (06) 323-0822 Web : www.mdc.govt.nz

JOB : Hiwinui School / Reid Line East File Nº : BY : PAGE : 2 OF 4

SUBJECT : Mean & 85th Pecentile Speed C-4/1505 MJW DATE : 22 November 2016

Road : Reid Line East

This data was collected in July / August 2016 at RP 9600m. This count is located 112m prior to the current 80 km/h speed limit boundary at RP 9712m. This is week 2 of 4 consecutive weeks of data collection, 1 week prior to term time.

The 18th to 25th July 2016 (week 2) Count Data comprises:

0-10 10-20 20-30 30-40 40-50 50-60 60-70 70-80

Assumption:

Traffic velocity is similar in either direction

85th Percentile Velocity of vehicles:

It can be seen that between 74.4% and 93.9% of traffic travels at or below the 90-100 kmh-1 range.

Assuming a linear velocity spread of vehicles within this range, an estimate of V 85 can be roughly deduced as:

85.00 - 74.37 = 10.63 = 0.55 19.49 19.49

V 85 = ( 0.55 . 10.00 ) + 90.00

-1 V 85 = 95.45 kmh

Mean Velocity of Vehicles:

Assumption:

The average traffic velocity for each speed band is at the midpoint of the band ( i.e. 10-20 kmh -1 range --> 15 kmh -1 )

-1 V MEAN = 79.92 kmh

152 135 Manchester Street, Private Bag 10001, Feilding 4740 Phone (06) 323-0000, Fax (06) 323-0822 Web : www.mdc.govt.nz

JOB : Hiwinui School / Reid Line East File Nº : BY : PAGE : 3 OF 4

SUBJECT : Mean & 85th Pecentile Speed C-4/1505 MJW DATE : 22 November 2016

Road : Reid Line East

This data was collected in July / August 2016 at RP 9600m. This count is located 112m prior to the current 80 km/h speed limit boundary at RP 9712m. This is week 3 of 4 consecutive weeks of data collection, 1st week of term time.

The 25th July to 1st August 2016 (week 3) Count Data comprises:

0-10 10-20 20-30 30-40 40-50 50-60 60-70 70-80

Assumption:

Traffic velocity is similar in either direction

85th Percentile Velocity of vehicles:

It can be seen that between 76.3% and 93.6% of traffic travels at or below the 90-100 kmh-1 range.

Assuming a linear velocity spread of vehicles within this range, an estimate of V 85 can be roughly deduced as:

85.00 - 76.27 = 8.73 = 0.50 17.37 17.37

V 85 = ( 0.50 . 10.00 ) + 90.00

-1 V 85 = 95.03 kmh

Mean Velocity of Vehicles:

Assumption:

The average traffic velocity for each speed band is at the midpoint of the band ( i.e. 10-20 kmh -1 range --> 15 kmh -1 )

-1 V MEAN = 78.43 kmh

153 135 Manchester Street, Private Bag 10001, Feilding 4740 Phone (06) 323-0000, Fax (06) 323-0822 Web : www.mdc.govt.nz

JOB : Hiwinui School / Reid Line East File Nº : BY : PAGE : 4 OF 4

SUBJECT : Mean & 85th Pecentile Speed C-4/1505 MJW DATE : 22 November 2016

Road : Reid Line East

This data was collected in July / August 2016 at RP 9600m. This count is located 112m prior to the current 80 km/h speed limit boundary at RP 9712m. This is week 4 of 4 consecutive weeks of data collection, 2nd week of term time.

The 1st to 8th August 2016 (week 4) Count Data comprises:

0-10 10-20 20-30 30-40 40-50 50-60 60-70 70-80

Assumption:

Traffic velocity is similar in either direction

85th Percentile Velocity of vehicles:

It can be seen that between 81.0% and 96.0% of traffic travels at or below the 90-100 kmh-1 range.

Assuming a linear velocity spread of vehicles within this range, an estimate of V 85 can be roughly deduced as:

85.00 - 80.98 = 4.02 = 0.27 15.00 15.00

V 85 = ( 0.27 . 10.00 ) + 90.00

-1 V 85 = 92.68 kmh

Mean Velocity of Vehicles:

Assumption:

The average traffic velocity for each speed band is at the midpoint of the band ( i.e. 10-20 kmh -1 range --> 15 kmh -1 )

-1 V MEAN = 75.26 kmh

154

Council

Meeting of 20 December 2018

Business Unit: Infrastructure Date Created: 26 November 2018

September 2018 Storm Damage Funding Request

Purpose

To inform the Council of the extent of damage sustained to the Roading Network during the storm on September 5 2018 and to request funding to cover initial response and permanent reinstatement repairs.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

1. That the Council receives the report.

2. That the Council approves Emergency Works funding of $1,172,277.

3. That the Council notes that $855,762 of the total cost will come from the NZTA Emergency Works Subsidy. The remaining $316,515 will be loan funded by the Roading Reserve.

Report prepared by: Darryn Black Asset Management Team Leader

Approved for submission by: Hamish Waugh General Manager - Infrastructure

155

1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatū District – the best lifestyle in New Zealand

     

2 Background

2.1 On September 5 2018 a heavy rain event occurred in the northern Manawatu region. 100mm rainfall was recorded by Horizons telemetry within a 24 hour period at sites in the Ruahine Ranges. The rain continued for 4 days at varying intensity. Many roads in the north and north eastern areas of the district were affected and several were temporarily closed.

2.2 The extent of the damage caused by this event was exacerbated by waterlogged land due to preceding wet weather, including heavy rainfall from a similar event which occurred in June 2018.

2.3 The graph below shows rainfall recorded between June and September 2018 at the Makawakawa Divide in the Ruahine Ranges east of Kimbolton. Other telemetry site data shows similar trends.

2.4 Damage to the Roading Network included blocked drains and culverts, culvert washouts, overslips, underslips, fallen trees, flood debris on bridge piers and stream bed scouring.

2.5 The total cost for the initial response and permanent reinstatement repairs is $1,172,277. The initial response costs already incurred total $278,225.

2.6 Existing 2018/2019 maintenance budgets cannot support this extra cost.

2.7 There is increasing pressure on MDC to improve the rural road network’s resilience to events of this nature, permanent reinstatement repairs are required to return the roading network to its condition prior to this event.

2.8 An application to NZTA has been made for Emergency Works assistance. NZTA funding rules for Emergency Works provide an advanced Financial Assistance Rate (FAR) to local authorities once 10% of the approved maintenance and renewal budget for has been spent on unplanned

156

Emergency Works. Due to previously approved Emergency Works funding the September event costs will be funded at the advanced FAR of 73% ($855,762).

2.9 The Local Share of the repair costs will be 27% ($316,515).

3 Discussion and Options considered

3.1 Fund the entire local share amount of $316,515 through loan funds. This is the standard option and has been the approved approach for previous Emergency Works funding.

4 Operational Implications

4.1 There are no operational implications.

5 Financial implications

5.1 There are no Annual Plan budgets designated for unexpected Emergency Works funding.

5.2 The expenditure requires loan funding.

Cost Estimate Emergency Works repairs and reinstatement $1,172,277 Less NZTA FAR @ 73% $855,762 Loan for Local Share $316,515

6 Statutory Requirements

6.1 There are no statutory requirements.

7 Delegations

7.1 Council holds the delegated authority to approve this funding request.

7.2 The majority of the repairs will be carried out under the current maintenance contract. Any other contracts will be procured under the Procurement Policy rules.

8 Consultation

8.1 No consultation with the public is required.

9 Cultural Considerations

9.1 There are no cultural considerations.

10 Conclusion

10.1 We recommend that Council accepts this report and that Council approves expenditure of $1,172,277

157

11 Attachments

11.1 There are no attachments.

158