SHAREPOINT ONLINE “THE NEW WAY TO WORK TOGETHER" AGENDA

WHAT IS SHAREPOINT? ~ FEATURES OF SHAREPOINT ~ EXAMPLES OF SITES ~ HELP AND OTHER RESOURCES ~ QUESTIONS WHAT IS SHAREPOINT ONLINE?

• A cloud-based service hosted by Microsoft Office. SharePoint Online is available with Office 365 suite of products or as a standalone product.

• Online collaboration tool that provides content management, enterprise search, collaboration, and information-sharing capabilities.

• Introduces new ways to share your work and work with others, organize your projects and teams and discover people and information.

• Employees can create sites to share documents and information with colleagues, partners, and customers

• All you need is a web browser, such as Internet Explorer, Chrome, or Firefox. HOW TO ACCESS SHAREPOINT ONLINE?

To log on to the SharePoint site, you will use your scsu.edu email address and password. You will be asked if you would like to log into your work or school account or your Microsoft Account. You will select your work or school account and log in using your email address and password. FEATURES OF SHAREPOINT

Features of SharePoint include:

Project Sites Document Management Lists and Document Libraries Search Centers Wiki and Blogs Office Web Apps Workflows Used as a secure place to store, organize, share, and access information from almost any device. 10 THINGS YOU CAN DO WITH SHAREPOINT

1. Upload files to OneDrive for Business

2. Open a document in a document library

3. Work with others on the same document, at the same time

4. Share documents

5. Share sites 10 THINGS YOU CAN DO WITH SHAREPOINT

6. Create a team site

7. Add a list or library to your team site

8. Keep previous versions of a document while you make changes to it.

9. Search for something

10. Share information with your entire organization Document Collaboration and Co-authoring

• Document collaboration means several authors work on a document or collection of documents together.

• Co-authoring - enables you and other co-workers to edit files at the same time in certain Office programs, such as Word, PowerPoint, and Excel.

• Versioning - enables you to track versions of files, so you can see a history of changes, and restore a version if you make a mistake.

• Checkout - Checking out a document means you want to exclusively write to it, and then eventually check it back in so others can see the changes or do further work on the document. Therefore, when you check out a file, other users cannot co-author the HELP AND OTHER RESOURCES

1. SharePoint Help • What’s new in Microsoft SharePoint Online • SharePoint Training • Document collaboration and co-authoring • Office Training Center • 10 things you can do with SharePoint, right now QUESTIONS????