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Commissioners Court Agenda Packet WALKER COUNTY COMMISSIONERS COURT 1100 University Avenue Huntsville, Texas 77340 936-436-4910 DANNY PIERCE County Judge DANNY KUYKENDALL AGENDA BILL DAUGETTE Commissioner, Precinct 1 SPECIAL SESSION Commissioner, Precinct 3 MONDAY, OCTOBER 21, 2019 RONNIE WHITE 1:30 P.M. JIMMY D. HENRY Commissioner, Precinct 2 ROOM 104 Commissioner, Precinct 4 CALL TO ORDER • Announcement by the County Judge whether a quorum is present. • Certification that public Notice of Meeting was given in accordance with the provisions of Section 551.001 et. Seq . of the Texas Government Code. GENERAL ITEMS • Prayer - Pastor James Necker • Pledge of Allegiance • Texas Pledge - "Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible" • Citizen Input CONSENT AGENDA 1. Receive financial information as of October 14, 2019, for the fiscal year ending September 30, 2020. 2. Receive financial information as of the Month Ended August 31, 2019, for the fiscal year ending September 30, 2019 DEPARTMENT REPORTS 3. Receive District Clerk report for September 2019. STATUTORY AGENDA Purchasing 4. Discuss and take action on issuing RFP C2360-20-005 Emergency Medical Billing System. - Mike Williford Auditor 5. Discuss and take action on approving claims and invoices for payment. - Patricia Allen 6. Discuss and take action on approving Order 2020-05 amending the budget for the fiscal year ending September 30, 2020. - Patricia Allen Planning and Development 7. Discuss and take action on [P # 2019-021) Galen M. Cotton 22 .22 Acre Tract, L.M. Collard League, A-10 ,Vick Spring Road - Pct. 4 - Andy Isbell 8. Discuss and take action related to Texas Grand Ranch, LLC proposal to allow the attachment of a City of Huntsville water main onto a proposed bridge(s) crossing Prairie Branch south of Huntsville State Park. The proposed bridge(s) are located within the City of Huntsville ETJ, but will belong to Walker County once built and accepted. - Andy Isbell 9. Discuss and take action related to I Texas Grand Ranch, LLC proposal to the City of Huntsville's requirement for 6-foot wide sidewalks to be constructed on both sides of the proposed bridges. The City of Huntsville has requested these sidewalks, but the bridges will ultimately belong to Walker County once built and accepted. - Andy Isbell 10. Discuss and take action related to I Texas Grand Ranch, LLC proposal to allow the concrete lining of the existing Feldspar Road ditch located in Texas Grand Ranch, Section(s) 5 and 7. This area is located within the City of Huntsville ETJ and has experienced major erosion issues due to a combination of large storm events, relatively steep ditch slopes and sandy soil(s). The City of Huntsville has requested that this be resolved and our proposal is to concrete the ditch to prevent erosion and include energy dissipation blocks to maintain acceptable storm water velocities. - Andy Isbell Commissioners Court 11. Discuss and take action on approval of payment to Signature Smiles in the amount of $4,500.00 submitted by the Walker County CPS Board. - Judge Pierce 1 12. Discuss and take action on Proclamation 2020-06, Sam Houston Statue 25 h Year Celebration. - Judge Pierce 13. Receive Employee Injury Report. - Judge Pierce EXECUTIVE SESSION If during the course of the meeting covered by this notice, Commissioners Court shall determine that a closed meeting of the Court is required, then such closed meeting as authorized by Texas Government Code 551, sub-chapter D, will be held by the Commissioners Court at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Commissioners Court may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of private consultation between the Commissioners Court and its attorney when the attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Commissioners Court counsel to his client pursuant to the Code of Professional Responsibility of the State Bar of Texas clearly conflicts with the Open Meetings Act. Walker County Commissioners Court - Special Session - October 21, 2019 - Agenda (cont'd) where the duty of the Commissioners Court counsel to his client pursuant to the Code of Professional Responsibility of the State Bar of Texas clearly conflicts with the Open Meetings Act. For the purpose of discussion with respect to the purchase, exchange, lease, or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with a third person For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Commissioners Court or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with a third person. Se ion 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, I discipline, or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. To discuss the deployment, or specific occasions for implementation of security personnel or devices. Deliberation regarding economic development negotiations. INFOR , ATION ITEMS • Q~ estions from the media • C mmissioners Court ADJOU N On this ~8 '" day of October, 2019, the Executive Administrator to the County Judge filed this notice, and was posted at the main entranc of the Walker County Courthouse. I, the u dersigned County Clerk, do hereby state that the above Notice of Meeting of the above named Commissioners' Court, is a true a ,d correct copy of said Notice, and I posted a true and correct copy of said Notice on the Courthouse Public Notices area of Hunt vi lle, Walker County, Texas, at a place readily accessible to the general public at all times on the 18th day of October, 2019 al ( said Notice remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. Datedt~i-s18thdayof0ctober,2019. FILED FOR POSTING /\ J At II: :?,S" o'clock.c:l M Ul:!!t/A1- uJ CT 19 Kari A. Flrench, C~unty Clerk 0 18 20 ...\P.\ iv. Summary of Revenues, Expenditures and Net Transfers to Date As of the Month Ended August 31, 2019 Transactions Posted As of October 15, 2019 For the Fiscal Year Ending September 30, 2019 Fund Balance Revenues Expenditures Net Transfers Fund Balance Ledger Balances Fiscal Yr Begin To Date To Date Between Funds This Date Operating 101 - General Fund $ 9,332,267.33 $ 24,144,707.00 $ 19,185,720.21 $ (2,009,725.00) $ 12,281,529.12 192 - Debt Service Fund $ 194,243.80 $ 1,390,496.83 s 1,373,567.54 $ $ 211,173.09 220 - Road & Bridge $ 2,220,474.01 $ 6,349,406.21 $ 5,863,342.47 $ 672,000.00 $ 3,378,537.75 301 - Walker County EMS Fund $ 809,391.98 $ 2,142,222.10 $ 3,036,101.42 $ 984,022.00 $ 899,534.66 180 - Public Safety Seized Money Fund $ $ $ $ $ 185 - General Fund - Healthy County Initiative Fund $ 18,486.37 $ 1,374.44 s 1,387.14 $ $ 18,473.67 12.,574,863.49 34,028,206.58 29,460,118.78 (353,703.00) $ 16,789,248.29 Projects 105 - General Projects Fund $ 1,490,076.25 $ 31.833.45 $ 242,768.96 $ 325,409.00 $ 1,604,549.74 Grants/Other Funds 460 -Affordable Housing Initiatives 41,023.34 226.18 37,080.00 $ 4,169.52 473 - SOAuto Task Force Grant $ 66,530.96 66,530.95 $ 0.01 474 - GOA Victims Assistance Grant $ $ 475 - GOA Prosecutor Grant $ $ 481 - Jag Grants $ 6,558.64 6,558.64 $ 485 - Grants - Homeland Security $ $ 44,371.52 $ 48,962.65 $ $ (4,591.13) 486 - Community Development Block Grant $ $ $ $ $ 489 - CDBG Grant - Fire Protection Fund $ $ $ $ $ 511 - County Records Management and Preservation $ 4,215.85 $ 16,619.45 $ 22,300.00 $ $ (1,464.70) 512 - County Records Preservation II Fund $ 44,121.55 $ 12,724.89 $ $ $ 56,846.44 515 - County Clerk Records Management and Presen $ 464,548.88 $ 104,925.71 $ 24,038.32 $ $ 545,436.27 516 - County Clerk Records Archive Fund $ 424,125.38 $ 103,386.68 $ $ $ 527,512.06 518 - District Clerk Records Preservation $ 5,144.06 $ 3,496.72 $ 649.00 $ $ 7,991.78 519 - District Clerk Rider Fund $ 30,278.50 $ 10,618.87 $ 8,922.49 $ $ 31,974.88 520 - District Clerk Archive Fund $ 2.128.63 $ 1,985.90 $ $ $ 4,114.53 523 - County Jury Fee Fund $ $ 6,371.09 $ 4,042.00 $ $ 2,329.09 525 - Court Reporter Services Fund $ $ 15,134.08 $ 15,176.02 $ $ (41.94) 526 - County Law Library Fund $ 15,346.93 $ 35,504.23 $ 40,346.89 $ $ 10,504 27 536 - Courthouse Security Fund $ 9,750.68 $ 33,081.26 $ 41,616.75 $ 28,294.00 $ 29,509.19 537 - Justice CourtsSecurity Fund $ 40,451.36 $ 6,071.59 $ $ $ 46,522.95 550 - Justice Courts Technology Fund $ 56,229.96 $ 23,004.65 $ 2,914.18 $ $ 76,320.43 551 - County and District Courts Technology Fund $ 3,799.55 $ 1,395.10 $ $ $ 5,194.65 560 - DistrictAttorney Prosecutors Supplement Fund $ $ 14,037.89 $ 19,336.38 $ $ (5,298.49) 561 - Pretrial Intervention Program Fund $ 35,821.86 $ 23,176.85 $ $ $ 58,998.71 562 - District Attorney Forfeiture Fund $ 151,446.10 $ 49,372.36 $ 21,174.44 $ $ 179,644.02 563 - District Attorney Hot Check Fee Fund $ 2,105.10 $ 2,246.50 $ 3,284.37 $ $ 1,067.23 574 - Sheriff Forfeiture Fund $ 245,750.13 $ 190,873.65 $ 22,569.58 $ $ 414,054.20 576 - Sheriff
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