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7 Appendices.Pdf Walter P. Reuther Library, Archives of Labor and Urban Affairs Application to the National Endowment of the Humanities Sustaining Cultural Heritage Collections: Planning Grant Conservation and Environmental Condition Assessment Appendices Appendix A: The Smith Group / Proposal ................................................. 20 Appendix B: The Smith Group / Archives and Collections Care .............. 26 Appendix C: Photographs of the Reuther Library ...................................... 66 Appendix D: Photographs of Endangered Collections ............................... 70 Appendix E: Floor Plans .............................................................................73 Appendix F: Selected Collection Storage Area Climate Data .....................79 Appendix G: Recent Works Citing Reuther Library Collections ................83 Appendix H: Letters of Support ..................................................................96 Appendix I: Resumes of Principal Participants ........................................105 Wayne State University - Planning Grant Application - Page 19 October 26, 2015 Ms. Christa Azar, R.A. Project Planner Wayne State University Facilities Planning & Management Design & Construction Services 5454 Cass Avenue Detroit, MI 48202 Subject: Collection Environment Conditions Assessment and Recommendations for the Walter P. Reuther Library of Labor and Urban Affairs Dear Ms. Azar, On behalf of SmithGroupJJR, Inc., I am pleased to submit this proposal for architectural and engineering services necessary to perform a Collection Environment Conditions Assessment for the Walter P. Reuther Library of Labor and Urban Affairs. The following is our understanding of the project and the scope of services to be provided. UNDERSTANDING OF THE PROJECT The Walter P. Reuther Library of Labor and Urban Affairs, Wayne State University, Detroit MI houses the largest and most comprehensive labor archives in North America. It is also the home to the Wayne State University Archives. The Library’s collections are vast, approximately 75,000 linear feet the majority of which are stored on site. The collections are comprised of personal papers, organizational records, 2 million photographic images on varies media, 7,500 moving images,12,000 sound recordings, 12,000 rare and non-rare books, periodicals and union contracts and some oversized three dimensional objects. The collections span from late 19th to the 21st centuries but, are predominately 20th century. The library is a public institution, open Monday thru Friday for at least six hours each day. Recent attendance records show that the library accommodates approximately 1,200 researcher visits per year. The building was originally constructed in 1975. An addition was added in 1991. It is a four story structure with a skylight covered central atrium. The buildings were designed to house the collections, however the building envelope and the building systems (MEP, lighting etc.) appear to be unable to maintain acceptable conservation environments for the variety of materials comprising the collection. SMITHGROUPJJR INC. 5OO GRISWOLD, STREET, SUITE 1700, DETROIT, MI 48226 T313.983.3600 F313.983.3636 Wayne State University - Planning Grant Application - Page 20 As such there is considerable concern regarding the continued deterioration of the collection and potentially unrepairable damage to this valued cultural asset. WSU has requested a Conservation Environment Conditions Assessment to identify sustainable alternatives for improving the collection environments and unique operational challenges of the collection. SCOPE OF SERVICES Evaluation of the building and systems needs for an improved protection of the collection must start with an understanding of the existing building construction and system capabilities. The building systems must be capable of providing the basic climate control needs for the conservation environment as well as related utilities, power, lighting and control for critical library systems, and occupant comfort. Likewise, the building must adequately protect the collection from the elements and perhaps more importantly, must be able to with stand the potentially deleterious effects of high humidity conservation environments. With an understanding of the existing building and systems conditions and the desired collection environments to be achieved we will have base knowledge necessary to develop alternative strategies for improved collection protection. We propose the following tasks: TASK ONE: EXISTING CONDITIONS ASSESSMENT Through the use of existing documentation, visual inspection and non-invasive testing/modeling (IR Thermography and Hygrothermal Evaluations) we will assess the current conditions of the building systems and building envelope. As a result of the assessment we will determine temperature and humidity condition ranges and extremes that the building is currently capable of supporting. This assessment will be limited to primary building system elements and macro planning issues, and is not intended to provide a comprehensive repair or replacement guide or listing. The Conditions Assessment will additionally evaluate the ability of the existing MEP and related control systems to support or provide for the desired range of preservation environments. Inasmuch as assessing the existing MEP systems requires that certain assumptions be made by SGJJR regarding existing conditions, and because some of these assumptions may not be verifiable without the Owner expending substantial sums of money for physical testing or examination, the assessment will be limited to evaluation of existing available equipment model and capacity documentation, on-site visual review of the systems, detailed discussion with operations staff and related engineering approximations. Deliverables: Summary report of findings Schedule: 3 weeks SD002.Y12 WSU WPR Conservation Environment Conditions Assessment and Recommendations 2 of 6 Wayne State University - Planning Grant Application - Page 21 TASK TWO: UNDERSTANDING THE COLLECTION Through the use of existing documentation, visual inspection and meetings with the Library Staff we will develop an overall understanding of the collection. We will endeavor to understand the types of media, their quantities; current storage systems; relative storage locations within the building; frequency of use and current challenges. We would also highly recommend that the University provide an assessment of the current condition and valuation of the collection by a properly credentialed third party source. Development of this level of understanding will be crucial in delineating alternatives for consideration. Deliverables: Summary report of findings Schedule: 2 weeks TASK THREE: COLLECTION ENVIRONMENT AND SUSTAINABILITY GOAL SETTING In a workshop specifically design and facilitated by SGJJR we will review the findings of TASKS 1and 2; review the University’s sustainability goals; national and internationally recommended collection environments standards; review current trends in sustainable preservation environments with an emphasis on defining sustainability goals and collection environment targets for the library and individual collections. Deliverables: Summary report of findings Schedule: 1 week TASK FOUR: ALTERNATIVES Based on the results of Tasks 1-3 we will develop good, better and best alternatives for consideration. Such alternatives may range from minor MEP system adjustments and / or collection storage strategies to wholesale MEP systems upgrades and / or architectural envelope renovations. Each alternative when presented will include an order of magnitude of cost and schedule for implementation and an assessment of the long term improvement / risks to the collection and a summary of the sustainable measures employed. Deliverables: Schematic Drawings, Narrative, Order of Magnitude Cost, Order of Magnitude Schedule and Improvement /Risk Matrix for each alternative. Schedule: 4 Weeks TASK FIVE: RECOMMENDATIONS AND FINAL REPORT Final report compiling all of the information developed in Tasks 1-4 with our final recommendations. Deliverables: Five (5) bound color copies and electronic files Schedule: 2 Weeks SD002.Y12 WSU WPR Conservation Environment Conditions Assessment and Recommendations 3 of 6 Wayne State University - Planning Grant Application - Page 22 ASSUMPTIONS SmithGroupJJR makes the following assumptions in the development of this proposal: a) WSU will provide a single contact person who will have the authority to provide direction and approve project information. SmithGroupJJR will report to this individual. b) SmithGroupJJR will designate a single contact person. c) All project direction and information will pass through these designated single points of contact. d) SmithGroupJJR will take best advantage of the existing database of information for this project.. e) WSU does not have any Owner Provided Consultants at this time. f) SmithGroupJJR will be compensated for labor, overhead and corporate fees for changes to previously approved work and additional scope of work. OWNER RESPONSIBILITIES To assist SmithGroupJJR in completing the Scope of Services, WSU, will assume the following responsibilities: a) Provide SmithGroupJJR with all available existing project data (architectural, structural, mechanical, electrical, civil, specifications, as – built drawings etc.) owner studies and desired product literature as soon as practical after award of project. b) Provide SmithGroup JJR with existing temperature and humidity
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