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4/30/20 Packet NOTICE OF SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Thursday, April 30, 2020 at 7 p.m. Via Videoconference City Hall, Council Chambers Per Senate Bill 661 401 S. Johnstone Avenue Bartlesville, OK 74003 Mayor Dale Copeland 918-338-4282 Per Senate Bill 661 City Council Members shall attend by VideoConference. The public may attend virtually at the following link https://www.cityofbartlesville.org/city-government/city-council/webcast/ AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. Invocation. 4. Discuss and take possible action on a contract award for an Interactive Art Feature for the Tower Center at Unity Square. Presented by Vice Mayor Alan Gentges. 5. Update from the Bartlesville Development Authority Task Force. Presented by David Wood, President, Bartlesville Development Authority. 6. Review of current COVID-19 mitigation measures and possible action on an ordinance to amend said mitigation measures. Presented by Mayor Dale Copeland. 7. City Manager and Staff Reports. 8. City Council Comments and Inquiries. 9. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall and posted on the City of Bartlesville website at 5:30 p.m. on Tuesday, April 28, 2020. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation. Agenda Item ___ April 28, 2020 Prepared by Terry Lauritsen Water Utilities I. SUBJECT, ATTACHMENTS, AND BACKGROUND Discuss and take action on a contract award for an Interactive Art Feature for the Tower Center at Unity Square, presented by Alan Gentges. Budget and Source of Funds: $150,000 – 2018 General Obligation Bond Fund, 2019B Issuance II. STAFF COMMENTS AND ANALYSIS One of the discretionary projects within the 2018 General Obligation Bond extension was to construct a splash pad between Kiddie Park and the pavilion located at the entrance to Johnstone Park. The overall budget for this project was $350,000. In November, 2019, Council approved the reallocation of $150,000 of these project funds to the development of an interactive art and water feature within the Tower Center at Unity Square project site. The proposed location of this interactive feature is shown below. In December 2018, a call to artists for the project was advertised on-line through the Bartlesville Community Center’s website as well as multiple state and national forums. Twenty-three concepts were received from artists throughout the United States as well as from Poland and Spain. A panel comprised of John West, Price Connors, Jay Webster and Alan Gentges reviewed the concepts and narrowed the 1 field down to five finalists. These finalists were requested to develop their concept further and include plans, models, photographs and/or renderings to fully illustrate the designer's vision. As part of this development, each designer was tasked to provide a budget and schedule {or the project. The finalists submitted their proposals in March 2020 (note, only 4 of the 5 finalists submitted a proposal). A new panel comprised of Lori Roll, Bob Fraser Marilyn King, Kathy Zervas and Bill Buckles reviewed the proposals. Of the finalists, the panel recommended Amie Jacobsen's art as the winner. On April 15, 2020, the Design Review Committee met and reviewed the finalist submittals. They unanimously recommended awarding the contract to Aime Jacobsen. All the finalist proposals are attached. Ms. Jacobsen's propo al will install 9 Indian Blanket flowers and 3 bees for $105,690, which leaves a budget balance of $44,310. Foundations for the flowers and site improvements (paving, rock, lights and the water feature) were not included in the proposal. The ater feature component will be altered from the bubblers shown in Aime's proposal to a spray feature that will simulate watering the flowers. Scott Ambler believes that the foundations and site improvements can be installed within the available $44,310 budget balance. III. RECOMMENDED ACTION Staff recommends awarding the contract to Amie Jacobsen for $105,690. Date 2 AIME JACOBSEN Title: “Native Color at Unity Square” Grove of gleaming stainless steel and colorful thick-cast glass “Indian Blanket” flowers attended by honey bees. Rock landscaping 11.25’ could create a 8.5’ “cove” for the 5’ 11” Goals: To create a striking centerpiece for Unity Square that represents unity, the Bartlesville community, and the coming together of people with the arts and the natural environment. Also creates a gathering place that would be beautiful all year, yet allows for water-play and interaction in the summer months. • History and the natural environment: The sculpture is based on Oklahoma’s native state flower of “Indian Blanket”, symbolizing the strong native American history of the area and honoring the natural flora and fauna of the prairie, as well as complementing the natural plantings in the park. • Unity and Community: The piece will feature several honey bees hovering over the flowers. Not only are honey bees Oklahoma state wildflower another state symbol of Oklahoma, but they symbolize working together as a community. These are also a subtle nod to - Indian Blanket gathering the nectar of the land - oil. Amie • Size: The flowers will range from 8 ft to 11.25 feet tall , making them a bold image in the landscape. This also keeps them Jacobsen well above the heads of visitors playing www.amiejacobsen.com • Interact with water: See following page... [email protected] Water play and beyond During the summer months, in-ground water jets would spring amongst the cove of flowers, allowing for a water-play area among the piece. Beyond waterplay, I believe it’s most important to create a piece that is iconic in every season, interesting from every angle, and relatable to all, regardless of education or income level. It’s should be a piece the whole community can enjoy and interact with year round. View from parking lot side View from below Amie Jacobsen www.amiejacobsen.com [email protected] Perhaps lights could be placed among the rocks for night time up-lighting. Amie Jacobsen www.amiejacobsen.com [email protected] 4 ft. diameter Cast Glass Pedals: The pedals of the flowers will be Materials made from thick, cast glass. This is very Stainless steel: heavy and very durable glass! 1” thick Stems, leaves, and pedal frames of the custom castings will be made. This will flower will be made of withstand storms - even hail. Glass will 316 “marine” grade also be coated with a UV stable shatter- stainless steel. proof epoxy coating that holds all the glass together if a brake or cracker was Brass: The centers will to occur. be made from brass with a hammered finish. Why glass? It will never fade, corrode, or break down. It is UV stable and will last indefinitely. Note: As the sunlight passes through the glass, it sparkles and cast colored shadows on the ground, adding to 1.5 -2 ft. wonder of the piece. Stainless steel would be finished with a shiny polished pattern. Amie Bees: Jacobsen Made from stainless steel and thick colored glass. Bee will be constructed similarly to my “Damsel in www.amiejacobsen.com Blue” sculpture seen to the right. (6ft long). [email protected] Construction Brass cover will be the center of the flower, cover the internal structure and have a hammered texture to 1.5” Stainless steel tubing give it character (not illustrated here). used for additional bracing Each petal frame is and supports of flower welded to center heads circle, with internal supports Glass supported by decorative 4.5” diameter, .237” thick bracing on back side of petal 316 grade stainless steel Glass pinched between upper and tubing for taller stems. 3.5” diameter, .2h” thick 316 lower plates. Top plate screws into grade stainless steel tubing for lower plate. Head bolts to stem shorter stems. Glass is also silicone into place around at installation. all edges and between plates. Internal supports are hidden by a cover that adds extra Amie support. Jacobsen Bracing for stems possibly buried in the concrete below grade so stems www.amiejacobsen.com appear to grow directly out of the [email protected] ground. Budget- cost of 9 flowers (as shown) Artist fee is also the slush fund Artist Fee for any unexpected expenses $10,000 Engineering $6500 Maintenance Info Custom Cast glass $2275 Stainless Steel is a timeless, durable, and long lasting material requiring Petals 40ft of 1.5” bar stock, $160 very little maintenance. To further protect the longevity of the finish, 316 ss the sculpture will be coated with a polymer resin blend coating called Stock and stems ss tube - 3.5” and 4.5” $500-$700 ProtectaClear, supplied by Everbrite (www. everbritecoatings.com). The coating will protect heated areas from tarnish and help to protect from 12ft of 1.5” ss tube $200 h factors. Bending stems $400 Regular Maintenance: To clean the sculpture from everyday dirt and grime, simply wash it down Leaves, plates, gussets laser cut, 316ss $325 with a mild soap and water.
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