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Disclaimer: These Unofficial Minutes Are Not Official Until Approved by The IOLA, KANSAS OFFICE OF THE ALLEN COUNTY January 6, 2009 The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Walt Regehr, Jr., Commissioner Dick Works, Commissioner Kent Thompson, and Sherrie L. Riebel, County Clerk. Bob Johnson, Iola Register representative, and Rob Francis, commissioner elect, were present to observe the meeting. Commissioners corrected and approved the minutes of December 31, 2008. Ron Holman, Allen County House and Grounds Director, discussed bids for lights in the county clerk’s office, lights and ceiling tiles in the commission, conference and computer rooms. He requested bids from Day Construction, Home Detail and Superior Builders. Only one bid was submitted. Day Construction bid is for new ceiling tile and grid as used in the public works office for 20x16 commission room with 8 T5 two lamp lights, 12x32 computer room with 8 T5 two lamp lights, 20x12 conference room with 4 T5 two lamp lights and replace 16 lights in the clerk’s office (no ceiling tiles) for a sum of $8,900.00. Discussion followed. The plan would be to replace the lights in the clerk’s office and computer room on Presidents Day, which is a county holiday, and then the other two offices as can be scheduled. Commissioner Works moved to accept the bid from Day Construction. Commissioner Thompson seconded, motion passed 3-0-0. Gary McIntosh, commissioner elect, joined the meeting. Bill King, Public Works Director, discussed issues on county roads. Bill had presented bids for Hydraulic Excavator (track hoe) on December 16, 2008. Bids had been received from Martin Tractor for a 2009 CAT 315D for $190,822.40 less $18,000.00 trade allowance for a total $172,822.40 with a 12 month or 1500 hour full machine, extended warranty for 60 months on power train and hydraulic would need to add $4,750.00, with delivery 90 – 120 days; Berry Tractor for a 2009 KOMATSU PC 160 LC-7 for $144,500.00 less $37,500.00 trade allowance for a total of $107,000.00 with a 12 month unlimited hours, with an optional premier warranty 5 year or 5,000 hours need to add $6,000.00 with delivery 60 – 90 days. The county would be trading in a KOMATSU PC 150 LC-6, which was purchased new from Berry Tractor in 2000 for $136,150.00. Commissioner Works moved to accept the bid from Berry Tractor with extended warranty and trade in. Commissioner Thompson seconded, motion passed 3-0-0. Bill will be advertising for a track hoe operator and landfill position in the Iola Register. He stated one of the blade men operators will be retiring in July. Discussion followed. Thomas R. Williams, Allen County Sheriff, reported on the project in the water heater room. Discussion followed. Pam Beasley, Allen County EM Director, reported on the Allen County, Kansas Local Hazard Mitigation Plan. Pam stated the draft copy has been approved and ready for the next step. She received a letter providing the status of the plan: Local Jurisdiction is Allen County; Date Submitted December 5, 2008; Date Completed December 22, 2008; Plan Review Type DMA2K; Review Status Approved pending adoption with the date of final approval pending. Commissioners congratulated Pam on a job well done. Commissioner Works moved to go into executive session for 5 minutes to discuss attorney client privilege. Commissioner Thompson seconded, motion passed 3-0-0. Those in the room will be Chairman Regehr, Commissioner Works, Commissioner Thompson, Thomas R. Williams, Allen County Sheriff, Alan Weber, Allen County Counselor and Sherrie L. Riebel, Allen County Clerk. The time is now 10:00 a.m. Commissioners reconvened at 10:05 a.m. No action was taken. Alan reported his computer crashed and Advantage Computer is working on restoring it. Commissioners discussed Neighborhood Revitalization with the City of Iola. Discussion followed. Alan stated the statutes are what guides the plan and allows the county treasurer to refund or not refund monies. Allen County has completely withdrawn from the City of Iola’s Neighborhood Revitalization Plan as of January 1, 2009. Commissioner Works moved to go into executive session for 5 minutes to discuss non-elected personnel. Commissioner Thompson seconded, motion passed 3-0-0. Those in the room will be Chairman Regehr, Commissioner Works, Commissioner Thompson, Elaine Dugan, EMS Director, Terry Call, Assistant EMS Director, and Sherrie L. Riebel, Allen County Clerk. The time is now 10:15 a.m. Commissioners reconvened at 10:20 a.m. No action was taken. Commissioners reviewed the annual reports of Iola Township and LaHarpe Volunteer Fire Department, which contracts with Fire District #2. Commissioners discussed Elected and Appointed official’s wages. Commissioner Regehr moved to approve a 3.5% increase for Elected and Appointed official’s salaries effective January 1, 2009 excluding commissioners. Commissioner Thompson seconded, motion passed 3-0-0. Bill Shirley, City of Iola Commissioner, thanked the Allen County Commission for a job well done. Commissioners approved the following documents: a) Journal Entries #144-147 b) Employee Vouchers c) Clerk’s Vouchers Totaling- $121,552.99 With no further business to come before the board, the meeting was adjourned until January 12, 2009 at 10:00 a.m. in the Commission room of the courthouse. This will be when the new commissioners are sworn into office and will hold a meeting after the swearing in. ___________________________________ ___________________________________ Walt Regehr, Jr., Chairperson Dick Works, Commissioner ___________________________________ ___________________________________ Sherrie L. Riebel, County Clerk Kent Thompson, Commissioner IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK January 12, 2009 The Allen County Board of Commissioners met in regular session at 10:00 a.m. with Chairperson Dick Works, Commissioner Gary G. McIntosh, Commissioner Robert A. Francis and Sherrie L. Riebel, County Clerk. Bob Johnson, Iola Register representative, was present to observe the meeting. Commissioner McIntosh moved to appoint Commissioner Works as chairman for 2009. Commissioner Francis seconded, motion passed 3-0-0. Commissioner McIntosh discussed the Allen County Hospital Advisory Board. Commissioners requested Sherrie to set up a tour of the hospital. Commissioner Francis moved to reappoint Ken Gilpin, Tom Nevans and Neal Barclay to the Allen County Revolving Loan Committee. Commissioner McIntosh seconded, motion passed 3- 0-0. Commissioner Francis moved to reappoint Ed Miller to serve on the SEK Mental Health Board until December 31, 2010. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioner McIntosh moved to reappoint Andy Dunlap and Commissioner Dick Works as his alternate to the Regional Planning Revolving Loan Committee. Commissioner Francis seconded, motion passed 3-0-0. Commissioner Francis moved to reappoint Dr. Frank Porter, Joan Willis and Jean Barber to the Multi County Health Board. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioner Francis moved to reappoint Brenda Swanson to Resource, Conservation and Development Committee. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioner Francis moved to reappoint Anna Mae Works and Verna Devine to the Southeast Kansas Area Agency on Aging Board. Commissioner McIntosh seconded, motion passed 3-0-0. Commissioner McIntosh moved to appoint Commissioner Works to serve on the Local Emergency Planning Committee (LEPC). Commissioner Francis seconded, motion passed 3-0-0. Commissioner McIntosh moved to reappoint Beverly Middleton to the SEK-AAA Advisory Council Members. Commissioner Francis seconded, motion passed 3-0-0. Commissioner Francis moved to appoint Commissioner Gary McIntosh and Bill King, alternate, to the Southeast Kansas Solid Waste Operating Authority and Operating Authority Board of Directors. Commissioner Works seconded, motion passed 3-0-0. Commissioner McIntosh moved to reappoint Dick Works, to the Executive Committee of the Southeast Kansas Regional Planning Commission. Commissioner Francis seconded, motion passed 3-0-0. Commissioner Francis moved to reappoint Ron Moore (Secretary) to serve as PBC Secretary with his term to expire in February 2011. Commissioner McIntosh seconded, motion passed 3-0- 0. Commissioner McIntosh moved to name Iola Register as the Official County Newspaper for 2009. Commissioner Francis seconded, motion passed 3-0-0. Commissioner McIntosh moved to appoint Commissioner Francis to serve on the SEK Juvenile Detention Center Board. Commissioner Works seconded, motion passed 3-0-0. Rodney Burns, Schlotterbeck and Burns requested a signed contract for the 2008 audit. He stated they have audited Allen County for several years. Discussion followed on what is included in the audit contract. The cost to the county will be $13,300 plus expenses, which is $400 more than 2007’s audit. Commissioner McIntosh moved to accept the contract for 2008 audit. Commissioner Francis seconded, motion passed 3-0-0. Rodney requested a contract to do the 2010 Budget at a cost of $1,200. Commissioner Francis moved to accept the contract for 2010. Commissioner McIntosh seconded, motion passed 3-0-0. Terry Call, EMS assistant Director, discussed the contract with the City of Iola on turning over the records of the accounts. He explained the problems with past billing issues with the insurance companies. Commissioners approved to talk with the city to work something out. Bill King, Public Works Director, discussed the compactor at the landfill. He stated it has worn out and will need to be replaced in a few months. Bill discussed the Allen County Regional Airport and the apron project. The Master Plan with an estimate of $100,000 has to be completed before other grants will be approved. Discussion followed. Bill discussed bridge projects scheduled within the county in the next five years. Bill reported he needs to hire employees. He hopes to have names for next Tuesday’s meeting. Bill discussed the landfill expansion plan. He stated permits are in order.
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