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United Nations Development Program in Somalia PSP NEWSLETTER NEWSLETTER PARLIAMENTARY SUPPORT PROJECT Volume 7/2015 Date: July 15, 2015 INSIDE THIS EDITION LoA Implementation: NFP, PL, and SL HoRs Dear Reader, Strengthening the Administrative Capacity of the Secretariat Staff It again has been a busy month for the project with a variety of activities being implemented in parallel in cooperation with the three parliaments ranging from support to legislative work, capac- Young Graduate Training Needs Assessment ity building for the administrative/finance staff, working with parliamentary committees, efforts to Conducted re-establish the NFP legislative archive, M&E training activities, and workshops to enhance the M&E Training for NFP Staff Conducted in Moga- skills of the SL constituency office staff. Highlights of the past four weeks were the various over- dishu sight missions conducted by the HoR in Puntland and Somaliland and the tabling of the draft Rules Legislative Support to NFP of Procedures for the PL HoR. Project Consultant George Crawford Worked Considering that this newsletter is already the eighth edition since Dec 2014 it has been decided to with three NFP Committees give the cover page a bit of a face lifting. Progress on Legislative Archives Let me take the opportunity - on behalf of the project team - to wish you all Eid Mubarak Puntland HoR Commences 35th Session Ad-hoc Committee of the Puntland HoR Sub- mits Draft Rules of Procedures to the Plenary Jubbaland Constitution Drafting Process Oversight Missions Conducted by the Puntland HoR Visiting Three Regions Four Committees Undertake Oversight Missions in Somaliland Regions Somaliland HoR Constituency Offices Staff Trained Introducing PSP Consultants UP NEXT NFP session closes on 27Aug 2015 Puntland HoR session closes on 30 July 2015 Somaliland HoR session scheduled to 22 July—22 Sep 2015 SL HoR Environmental committee taking water samples during their oversight mission to the region Upcoming project board meeting: Somaliland HoR The UNDP Parliamentary Support Project (PSP) provides support to the NFP, and the Parliaments of CTA meeting with representatives of the Juba- Puntland and Somaliland in order to capacitate them to operate as inclusive, transparent and effec- land assembly and the central region assembly tive law-making, oversight and representative bodies. The project provides technical assistance to Conduct of ICT needs assessment NFP and Punt- land HoR 1. enact quality legislation and to maintain effective oversight over the government 2. establish effective institution, with a functioning administration and infrastructure UNDP provided the NFP Budget & Finance Com- mittee an expert assistance re Draft Procurement 3. empower MPs to represent and remain accountable to the people and to provide leadership Law The Project is supported by the European Union, Norway, Sweden, the United Kingdom and UNDP. PSP consultant supported NFP committees in The total budget for 2013-2016 is 11.7 million USD. public hearing and/or public consultation Follow us: www.so.undp.org 1 PARLIAMENTARY SUPPORT PROJECT PSP Update on LoA Implementation NFP, Puntland HoR, Somaliland HoR National Federal Parliament tionery and media); reviewed, revised Committee and their Functions and printed RoP; refurbishment of NFP used LoA funds for the payment Management of Record and Fill- parliament office is partially complet- of the following parliament expenses: ing System Manual ed. Ongoing activities of parliament Young graduates salaries covered are resolution of local disputes and Organizational chart of the House from LoA funds; internet fee for Office development of parliament website. of the Speaker and parliament offices The house also completed the collec- covered; recruitment of technical advi- Somaliland House of Representa- tion of plenary minutes and printed six sors for Office of Speaker is under tives years verbatim report of the house. process; catering of costs related to Somaliland HoR has completed the LoA funds also covered operational provision of training (M&E training for process of hiring a local firm to sup- costs (i.e. rent of the premises, inter- parliament staff); recruitment of na- port and train the staff on manage- net fee, water and electricity) for five tional consultant to conduct ICT ment of finances, human resources constituency offices. Printed pre- needs assessment of federal parlia- and procurement according to inter- numbered financial/procurement doc- ment is in advanced stage; payment national standards and UNDP Harmo- uments (i.e. Payment Vouchers, Re- for office renovation work of the par- nized Cash Transfer system. The ceipts, Delivery Note, Purchase Or- liament. HoR printed and distributed a number ders etc). The newly hired firm devel- Puntland House of Representatives of recently developed manuals to all oped a number of template agree- departments of the house as follows: ments for personnel, company and Puntland House of Representatives construction works. (PL HoR) used LoA funds in the fol- Accounting/Procurement Manual lowing ways: Conducted one constitu- Finally, from LoA funds the committee Committee Verbatim Reporting ency visits and one oversight mission oversight missions to four regions of Guideline to Puntland regions (costs of Somaliland were covered. transport, DSA for participants, sta- Roles and Responsibilities of the PSP Strengthening the Administrative Capacity of the Secretariats (NFP, SL HoR, PL HoR) Implementation of institutional capaci- consultants, the three parliaments Puntland MoCFAD: procurement ty building (CB) at the National Feder- and the MoCFAD have started a pro- officer and cashier recruited; em- al Parliament (NFP), the Somaliland cess to strengthen Secretariat admin- ployee background check policy House of Representatives (SL HoR), istrations: introduced. the Puntland House of Representa- NFP: recruitment of a local ad- Somaliland HoR: development of tives (PL HoR) and Puntland Ministry ministrative reform expert ongo- a number of policies, vouchers of Constitution, Federal Affairs and ing and guidelines, such as account- Democratization (MOCFAD) is ongo- ing manual completed; special- ing. The objective of the CB activities Puntland HoR: local expert of ad- ized company contracted. is to address financial management ministrative reform recruited; or- and internal control deficits of these ganizational restructuring com- Mr. Warsame Hassan, UNDP national institutions identified through micro menced; internal audit strength- expert, is coordinating the efforts to capacity assessments conducted by ened; employee background strengthen the Secretariats’ capacity ABRIMO in 2014/15. With the assis- check policy introduced. and to achieve synergy. tance of UNDP and Project staff and PARLIAMENTARY SUPPORT PROJECT The UNDP Parliamentary Support Project is supported by the European Union, Norway, Sweden (Sida), the United Kingdom (DFID), and UNDP , and is managed by the United Nations Development Programme in Somalia. 2 PARLIAMENTARY SUPPORT PROJECT PSP Young Graduate Training Needs Assessment Conducted Responding to the findings of a DFID with respect to certain types of func- initiated third-party–monitoring of the tions including legal analysis and NFP Young Graduate Programme, drafting, legislative/legal research, the UNDP Parliamentary Support Pro- administrative and finance skills, par- ject (PSP) has carried out a capacity / liamentary oversight skills and data training needs assessment exercise management. Based on findings and regarding the NFP Young Graduates. recommendations resulting from the Using a questionnaire filled in by 23 assessment, future training programs YG the project gathered data to deter- will respond to the skill gaps identified mine what training needs exist so that in order to enhance the capacity of future training programs can be devel- the NFP Secretariat by creating the oped in line with identified gaps. The required skills and knowledge needed Training Needs Assessment Discussion assessment found skill deficiencies by the Young Graduate staff. With Young Graduates PSP M&E Training for NFP Staff Conducted in Mogadishu As part of the overall capacity building methods of monitoring, evaluation activities for PSP national counter- and data collection in order to enable parts, the PSP M&E officer, Mr. Jibril them to monitor and document Nour has provided a training on mon- achievements and progress made by itoring and evaluation on 15th -17th NFP against its Strategic Plan (2012- and 23rd-25th June 2015 in Mogadishu 2016). During the training, partici- in which 44 (8 women and 36 male) pants realized the need to elaborate of National Federal Parliament staff a monitoring plan for the NFP Strate- participated. The objectives of the gic Plan — a proposal which still training were to train key parliamen- needs to be endorsed by the NFP NFP Staff in M&E Training tary staff on the main principles and senior management. PSP Legislative Support to NFP A series of consultations with several Draft-Law on Anti-money Laundering sultant Mr. Dahir Warsame to assist committees of the NFP took place in and Counter Terrorism Financing the NFP/Finance & Budget Commit- Mogadishu to provide assistance as (AML-CFT), Draft-Law on Establish- tee on the Draft-Law on Public Pro- they continue their work on high prior- ing the Constitutional Court. curement. Work will start shortly after ity items that are scheduled to be con- Eid. The project in close cooperation
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