Agenda 9-7-99

NOTICE OF WORKSHOP

OF THE GOVERNING BODY OF

COPPERAS COVE, TEXAS

An agenda information packet is available for public inspection in the Copperas Cove Public Library, City Hall and on the City’s Web Page www.ci.copperas-cove.tx.us

Notice is hereby given that a Workshop of the City of Copperas Cove, Texas will be held on the 3rd day of March 2009, at 6:00 p.m., in the City Hall Council Chambers at 507 South Main Street, Copperas Cove, Texas 76522 at which time the following subjects will be discussed:

A. CALL TO ORDER

B. ROLL CALL

C. WORKSHOP ITEMS

1. Discussion of Chapter 2 Administration, Division 2 Rules of Meetings and Order of Business. John Hull, Mayor

D. ADJOURNMENT

City Hall is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to the meeting. Please contact the City Secretary at (254) 547-4221, (254) 547-6063 TTY, or FAX (254) 547-5116 for information or assistance.

I, the undersigned authority, do hereby certify that the above Notice of Meeting of the Governing Body of the City of Copperas Cove was posted at ______, ______, 2009, on the glass front door of City Hall, a place convenient and readily accessible to the general public at all times.

______Jane Lees, City Secretary

City Council Agenda March 3, 2009 Page 1 of 1

NOTICE OF MEETING

OF THE GOVERNING BODY OF COPPERAS COVE, TEXAS

An agenda information packet is available for public inspection in the Copperas Cove Public Library, City Hall and on the City’s Web Page, www.ci.copperas-cove.tx.us

Notice is hereby given that a Regular Council Meeting of the City of Copperas Cove, Texas, will be held on the 3rd day of March 2009 at 7:00 p.m. in the City Hall Council Chambers at 507 South Main Street, Copperas Cove, Texas 76522, at which time the following subjects will be discussed:

1. Oath of Office: The Oath of Office will be administered to Cheryl L. Meredith, Council Member Position 1. F. W. “Bill” Price, Municipal Court Judge

2. Oath of Office: The Oath of Office will be administered to Charles “Chuck” Downard, Council Member Position 3. F. W. “Bill” Price, Municipal Court Judge

3. Oath of Office: The Oath of Office will be administered to Danny Palmer, Council Member Position 4. F. W. “Bill” Price, Municipal Court Judge

A. CALL TO ORDER

B. INVOCATION AND PLEDGE OF ALLEGIANCE

C. ROLL CALL

D. ANNOUNCEMENTS

E. PUBLIC RECOGNITION

1. Employee Service Awards. Andrea Gardner, City Manager

December 2008: • Robert Hicks, Fire Lieutenant – 5 years • Daniel Taylor, Public Improvements Inspector – 5 years • William Ortiz, Heavy Equipment Operator – 5 years

January 2009: • Rebecca Koppes, Firefighter/Paramedic – 5 years

City Council Agenda March 3, 2009 Page 1 of 6

2. Employee of the Quarter Recognitions. Andrea Gardner, City Manager

4th Quarter 2008: • Public Safety Division – Gary Young, Fire Department Training/EMS Chief • Community Services Division – Nancy Nyberg, Golf Shop Assistant • Public Works Division – James Dixon, Facility Maintenance • Administrative Services Division – Linda Acevedo-Hernandez, Finance Department Accounting Technician

F. CITIZENS FORUM At this time, citizens will be allowed to speak for a length of time not to exceed five minutes per person. Thirty minutes total has been allotted for this section.

G. CONSENT AGENDA: All matters listed under this item are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

1. Consideration and action on approval of minutes from the November 3, 2008 regular council meeting. Jane Lees, City Secretary

2. Consideration and action on approval of minutes from the November 14, 2008 special council meeting. Jane Lees, City Secretary

3. Consideration and action on approval of minutes from the February 20, 2009 special council meeting. Jane Lees, City Secretary

4. Consideration and action on award of Bid No. 2009-02-42 to Planet Ford for the purchase of four (4) police pursuit vehicles for $28,774 per unit. Tim Molnes, Police Chief

5. Consideration and action on authorizing street closures during calendar year 2009 for the Copperas Cove Chamber of Commerce & Visitors Bureau, Copperas Cove Downtown Association, Olan Forest Smith, VFW Post No. 8577 and Ladies Auxiliary and Police Department’s National Night Out “Kick Off Party 2009”. Tim Molnes, Police Chief

6. Consideration and action on Resolution No. 2009-06, accepting the quarterly investment report as presented for the quarter ending September 30, 2008 per the Investment Policy. Wanda Bunting, Director of Financial Services

7. Consideration and action on approval of Resolution No. 2009-07, amending authorized Texas Local Government Investment Pool (TexPool) representatives for the City of Copperas Cove, Texas. Wanda Bunting, Director of Financial Services

City Council Agenda March 3, 2009 Page 2 of 6

8. Consideration and action on Resolution No. 2009-08, accepting the quarterly investment report as presented for the quarter ending December 31, 2008 per the Investment Policy. Wanda Bunting, Director of Financial Services

H. PUBLIC HEARINGS/ACTION

1. Public hearing, consideration and action on Ordinance No. 2009-02, providing a zoning change for 3.01 acre tract out of the W. H. Davis Survey, Abstract #276, locally known as the 900 block of North F.M. 116, from R-1 Single Family Residential to B-4 Business District, providing a savings clause; and declaring an effective date. Carl Ford, Director of Development Services

I. ACTION ITEMS

1. Consideration and action on appointment of a member to fill a vacancy on the Board of Adjustment. Carl Ford, Director of Development Services

2. Consideration and action on Resolution 2009-02, accepting the Office of Rural Community Affairs 2008 TxCDP Grant No. 728050, awarded for the purpose of construction improvements to the sewer system including replacement of wastewater lines, manholes and service reconnections. Andrea Gardner, City Manager

3. Consideration and action on Resolution 2009-03, authorizing signatories in connection with the Office of Rural Community Affairs TxCDBG Grant No. 728050, awarded for the purpose of construction improvements to the sewer system including replacement of wastewater lines, manholes and service reconnections. Andrea Gardner, City Manager

4. Consideration and action on Ordinance No. 2009-01, amending Personnel Policy No. 510 – Family and Medical Leave Act. Kelli Sames, Human Resources Director

5. Consideration and action on appointment of one (1) member to the Keep Copperas Cove Beautiful Commission. Silvia Rhoads, Executive Director, Keep Copperas Cove Beautiful

6. Consideration and action on Resolution No. 2009-04, establishing procedures for a General Election on May 9, 2009 in Copperas Cove, Texas. Jane Lees, City Secretary

7. Consideration and action on rescheduling the date of the March 17, 2009 regular City Council meeting to another date. Jane Lees, City Secretary

City Council Agenda March 3, 2009 Page 3 of 6 8. Consideration and action on the Mayor’s Council Member recommendations and nominations to various ad hoc committees and outside agencies, committees, task forces, boards and commissions. John Hull, Mayor

9. Consideration and action on Resolution 2009-05, authorizing signatories in connection with the Office of Rural Community Affairs TxCDBG Grant No. 728267, awarded for the purpose of construction improvements to the drainage system along Summers Road and 25th, 27th and 31st Streets. Andrea Gardner, City Manager

10. Consideration and action on authorizing the City Manager to provide thirty days written notice to First Southwest Corporation of the City’s intent to terminate the Financial Advisory Agreement dated August 13, 2003 between the City of Copperas Cove and First Southwest Corporation effective April 10, 2009. Andrea Gardner, City Manager

11. Consideration and action on authorizing the City Manager to execute a Financial Advisory Services Agreement with Specialized Public Finance Inc. effective April 11, 2009. Andrea Gardner, City Manager

12. Consideration and action upon authorizing the Mayor to execute two (2) easements for Oncor Electric Delivery Company. Wesley Wright, P.E., City Engineer

13. Consideration and action authorizing the City Manager to cancel the construction contract with Maguire Iron, Inc. of Sioux Falls, South Dakota. Andrea Gardner, City Manager

14. Consideration and action on the cancellation of the economic development agreement between the City of Copperas Cove and Mesa Verde Partnership executed on May 20, 2008. Andrea Gardner, City Manager

15. Consideration and action to reject all proposals responsive to the City of Copperas Cove’s Request for Proposals for Prosecutor Services. Andrea Gardner, City Manager

16. Consideration and action on Resolution No. 2009-09, supporting the Southeast Bypass Project (U.S. Highway 190 Reliever Route) and future debt issuance. Andrea Gardner, City Manager

17. Consideration and action on authorizing the City Manager to issue payment in the amount of $4,296.11 to Hays & Owens for oil & gas legal assistance. Andrea Gardner, City Manager

City Council Agenda March 3, 2009 Page 4 of 6 18. Consideration and action on approving a contract between the City of Copperas Cove and the Copperas Cove Country Opry concerning the use of hotel occupancy tax. Frank Seffrood, Council Member Place 7

19. Consideration and action on Ordinance No. 2009-03, amending the City’s “Fee Schedule”. Frank Seffrood, Council Member Place 7

J. STAFF REPORTS

1. Texas Commission on Environmental Quality (TCEQ) Public Drinking Water Recognition Program. Robert McKinnon, Director of Public Works

2. Developmental Projects Update. Wesley Wright, P.E., City Engineer

3. Capital Improvement Projects Update. Wesley Wright, P.E., City Engineer

4. Financial Report for the Month ended September 30, 2008. Wanda Bunting, Director of Financial Services

5. Financial Report for the Month ended October 31, 2008. Wanda Bunting, Director of Financial Services

6. Financial Report for the Month ended November 30, 2008. Wanda Bunting, Director of Financial Services

7. Financial Report for the Month ended December 31, 2008. Wanda Bunting, Director of Financial Services

8. Annual Investment Report for the Fiscal Year Ending September 30, 2008 per the Investment Policy. Wanda Bunting, Director of Financial Services

9. Report on Texas Parks & Wildlife Department (TPWD) Grant Award. Andrea Gardner, City Manager

10. Presentation of the 2008 Annual Report for the Police Department. Tim Molnes, Police Chief

11. Presentation of the 2008 Annual Report for Animal Control. Mike Heintzelman, Deputy Police Chief

K. REPORTS OF ADVISORY COMMITTEES AND BOARDS – None.

L. ITEMS FOR FUTURE AGENDAS

City Council Agenda March 3, 2009 Page 5 of 6 M. EXECUTIVE SESSION

1. Pursuant to §551.072 of the Open Meetings Act. Tex. Gov’t Code, Council will meet in Executive Session to discuss the purchase of real property.

2. Pursuant to §551.071 of the Open Meetings Act. Tex. Gov’t Code, Council will meet in Executive Session to discuss legal issues surrounding contract with former city Attorney Jim Thompson.

3. Pursuant to §551.071 (a)(A)-(B) of the Open Meetings Act. Gov’t Code, Council will meet in Executive Session to consult with attorney regarding contemplated litigation and to receive advise protected by the attorney/client privilege on the dispute brought by Burkett Media LP regarding their sign application.

N. RECONVENE INTO OPEN SESSION FOR POSSIBLE ACTION RESULTING FROM ANY ITEMS POSTED AND LEGALLY DISCUSSED IN EXECUTIVE SESSION

O. ADJOURNMENT

The City Council reserves the right to adjourn into Executive Session at any time regarding any issue on this agenda for which it is legally permissible.

City Hall is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to the meeting. Please contact the City Secretary at (254) 547- 4221, (254) 547-6063 TTY, or FAX (254) 547-5116 for information or assistance.

______Jane Lees, City Secretary

City Council Agenda March 3, 2009 Page 6 of 6 CITY OF COPPERAS COVE CITY COUNCIL REGULAR MEETING MINUTES November 3, 2008 – 7:00 P.M.

A. CALL TO ORDER

Mayor Pro Tem Robert L. Reeves called the regular meeting of the City Council of the City of Copperas Cove Texas to order at 7:00 p.m.

B. INVOCATION AND PLEDGE OF ALLEGIANCE

Council Member Goode gave the Invocation, and led the Pledge of Allegiance.

C. ROLL CALL ALSO PRESENT

Robert L. Reeves Andrea M. Gardner, City Manager Larry D. Sheppard Charles E. Zech, City Attorney Mark E. Peterson Jane Lees, City Secretary Charlotte Heinze Ray Don Clayton Willie C. Goode Frank Seffrood

D. ANNOUNCEMENTS

Council Member Heinze invited everyone to attend the last home game for the Dawgs on Friday night. Council Member Peterson encouraged everyone to get out and vote tomorrow, if they haven’t done so already. Council Member Sheppard asked that everyone keep the Obama Family in their prayers upon the death of Sen. Obama’s Grandmother. City Manager, Andrea Gardner, welcomed the City Attorney, Charles Zech to the City. Mayor Pro Tem Reeves asked everyone to get out and vote and said that record numbers are expected at the polls tomorrow.

E. PUBLIC RECOGNITION

1. Employee Service Awards. Andrea M. Gardner, City Manager

November 2008 Recipients: James Piper, Fire Captain, 5 years. Chief Baker accepted Mr. Piper’s pin as he was unable to attend the council meeting.

2. Proclamation: National Hospice Month, November 2008. Robert L. Reeves, Mayor Pro Tem

Mayor Pro Tem Reeves read the proclamation and presented it to Shery Chapman, Community Outreach Director, Lighthouse Hospice. Ms. Chapman thanked the council for the proclamation and said that her organization supports and helps ease fear for those that are diagnosed with a terminal illness and their families.

City Council Regular Minutes November 3, 2008 Page 1 of 9 F. CITIZENS’ FORUM citizens are allowed to speak on any matter other than personnel matters, matters under litigation, or matters on the regular agenda, for a length of time not to exceed five minutes per person. Thirty minutes total has been allotted for this section.

COL Gregory Maxton, Deputy Commander of the 3rd Brigade, 1st Cavalry Division, presented plaques of appreciation to City Manager Gardner, Police Chief, Tim Molnes, Fire Chief, Mike Baker, and Public Works Director, Bob McKinnon. He thanked these individuals for working with them for over a month in preparation for the Brigade’s deployment to Iraq. During their deployment, they will encounter circumstances in the governance and management of a city, including infrastructure and economic development. They have had some training in this area, but needed further expertise to help them prepare for their deployment. He thanked the City of Copperas Cove for their assistance.

Diane Steele, 905 North 4th Street. We all have the opportunity to vote tomorrow and there was an excellent turnout for Early Voting. She requested that everyone be considerate of seniors at the polls. She mentioned that the voting machine can be brought out to your vehicle if you are unable to get inside to vote.

John Firth, 1704 Freedom Lane. He said he was here tonight, along with Commissioner Jack Wall to thank the Copperas Cove Police Chief and Fire Chief for the great job they did supporting our mutual ability to be able to respond to emergencies here in the County. As a result of a $145,000 grant that Coryell County received from Homeland Security, the County now has 58 radios, which will ensure that not only between the Sheriff and the Police Chief and all the fire departments in the County, will have assured communications in terms of inoperability. The County has given back to Copperas Cove a couple of VHF portables that they can use. Copperas Cove has been extremely helpful in this effort. Gary Young from the Cove Fire Department helped in the programming of all the radios. He asked that you contact him if you have any ideas for obtaining grants in the future.

Brian Hawkins, 1508 Creek Street. Mr. Hawkins stated that he believes that everyone on the council has a strong desire to see this city move forward and be a great city. He stated that the Charter statement on recalls being done for any good reason is too broad of a definition. He said that he hopes everyone has learned something from this entire experience. As we look to the future, we might consider doing a couple of things differently. First, we might find that to recall for any good reason to have some other substantiation besides 750 signatures from citizens. There should be some manner to seek the truth and the facts, and not just seek the signatures. Also, we should look toward the reasons why we elected people in the first place, and not try to find reasons for removing them. He said he appreciated everything the elected officials do as well as the burden they carry every day representing the citizens of Copperas Cove.

Roger O’Dwyer, 1703 Highland Drive. Mr. O’Dwyer said that the VFW, Post 8577, will be holding the Veterans Day Parade one week from today. He reminded everyone that this day is to celebrate people who are living and serving our country. The Parade is at 9:30 a.m. on November 10 and beans and cornbread will be served at the VFW afterwards.

G. CONSENT ITEMS

1. Consideration and action on approval of minutes from the October 21, 2008 regular council meeting. Jane Lees, City Secretary

City Council Regular Minutes November 3, 2008 Page 2 of 9

2. Consideration and action on Resolution No. 2008-40, authorizing the City Manager to submit an application and agreement with the Electric Reliability Council of Texas, Inc. (ERCOT) for membership year 2009. Wanda Bunting, Director of Financial Services

Council Member Heinze made a motion to approve consent items G-1 and G-2. Council Member Goode seconded the motion, and with a unanimous vote, motion carried.

H. PUBLIC HEARINGS/ACTION

1. Public hearing and action on Ordinance No. 2008-39, amending the overall budget for the active Capital Improvement Project Funds for the City of Copperas Cove. Wanda Bunting, Director of Financial Services

Wanda Bunting, Director of Financial Services, gave an overview of agenda item H-1.

Mayor Pro Tem Reeves opened the public hearing.

Speaking for: None.

Speaking Against: None.

Mayor Pro Tem Reeves closed the public hearing.

Council Member Peterson made a motion to approve agenda item H-1. Council Member Heinze seconded the motion, and with a unanimous vote, motion carried.

2. Public hearing on Ordinance No. 2008-40, amending the 2008-09 fiscal year budget for the City of Copperas Cove. Wanda Bunting, Director of Financial Services

Wanda Bunting, Director of Financial Services, gave an overview of agenda item H-2.

Mayor Pro Tem Reeves opened the public hearing.

Speaking for: None.

Speaking Against: None.

Mayor Pro Tem Reeves closed the public hearing.

Council Member Clayton made a motion to approve agenda item H-2. Council Member Peterson seconded the motion, and with a unanimous vote, motion carried.

I. ACTION ITEMS

1. Consideration and action authorizing the City Manager to execute an agreement with Shallow Ford Construction for Summers Road paving and drainage improvements. Wesley Wright, P.E., City Engineer

City Council Regular Minutes November 3, 2008 Page 3 of 9 Wesley Wright, City Engineer, gave an overview of agenda item I-1.

Council Member Peterson made a motion to approve agenda item I-1. Council Member Heinze seconded the motion, and with a unanimous vote, motion carried.

2. Consideration and action on authorizing the City Manager to enter into a contract with Active Network to supply online registration and program management software. Ken Wilson, Director of Community Services

Ken Wilson, Director of Community Services, gave an overview of agenda item I-2.

Council Member Seffrood made a motion to approve agenda item I-2. Council Member Clayton seconded the motion, and with a unanimous vote, motion carried.

3. Consideration and action authorizing the City Manager to enter into an Agreement with the Copperas Cove Athletic Officials Association to provide recreational sports officiating for the Parks and Recreation Department. Ken Wilson, Director of Community Services

Ken Wilson, Director of Community Services, gave an overview of agenda item I-3.

Council Member Peterson made a motion to approve agenda item I-3. Council Member Heinze seconded the motion, and with a unanimous vote, motion carried.

4. Consideration and action to authorize the City Manager to enter into an agreement with Tyler Technologies for the INCODE Municipal Court software purchase. Joseph R. Pace, Municipal Court Supervisor

Joseph R. Pace, Municipal Court Supervisor, gave an overview of agenda item I-4.

Council Member Goode made a motion to approve agenda item I-4. Council Member Seffrood seconded the motion, and with a unanimous vote, motion carried.

5. Consideration and action on authorizing the City Manager to execute a Sales Contract between the City of Copperas Cove and Dailey-Wells Communications, Inc. for the purpose of renewing a maintenance contract for the City’s 800 MHz EDACS Radio Trunking System manufactured by M/A-Com. Mike Baker, Fire Chief

Mike Baker, Fire Chief, gave an overview of agenda item I-5.

Council Member Goode made a motion to approve agenda item I-5. Council Member Clayton seconded the motion, and with a unanimous vote, motion carried.

6. Consideration and action on the approval to purchase a T320 Bobcat Compact Track Loader from Bobcat of Waco. James A. Trevino, Assistant Director of Public Works

James A. Trevino, Assistant Director of Public Works, gave an overview of agenda item I-6.

City Council Regular Minutes November 3, 2008 Page 4 of 9 Council Member Heinze made a motion to approve agenda item I-6. Council Member Peterson seconded the motion, and with a unanimous vote, motion carried.

7. Consideration and action on the approval to purchase a Ford F-750, 6-8 yard dump truck from Philpott Motors, Nederland, Texas. Robert M. McKinnon, Public Works Director

Robert M. McKinnon, Public Works Director, gave an overview of agenda item I-7.

Council Member Peterson made a motion to approve agenda item I-7. Council Member Heinze seconded the motion, and with a unanimous vote, motion carried.

8. Consideration and action on the approval to purchase a John Deere 5603 MFWD Cab Utility Tractor w/MX7 lift type rotary cutter, from Coufal Prater Equipment, Temple, Texas. Robert M. McKinnon, Public Works Director

Robert M. McKinnon, Public Works Director, gave an overview of agenda item I-8.

Council Member Goode made a motion to approve agenda item I-8. Council Member Clayton seconded the motion, and with a unanimous vote, motion carried.

9. Consideration and action on authorizing the City Manager to enter into a contract for construction manager at risk with Rogers-O’Brien Construction for the construction of the new police facility. Tim Molnes, Police Chief

Tim Molnes, Police Chief, gave an overview of agenda item I-9.

Council Member Clayton made a motion to approve agenda item I-9. Council Member Peterson seconded the motion, and with a unanimous vote, motion carried.

10. Consideration and action authorizing the City Manager to execute an agreement with JWC, Inc. for Katelyn Circle drainage improvements. Wesley Wright, P.E., City Engineer

Wesley Wright, City Engineer, gave an overview of agenda item I-10.

Council Member Goode made a motion to approve agenda item I-10. Council Member Heinze seconded the motion, and with a unanimous vote, motion carried.

11. Consideration and action authorizing the City Manager to enter into an Agreement with Hearn Engineering for professional services related to the Bradford Drive extension. Wesley Wright, P.E., City Engineer

Wesley Wright, City Engineer, gave an overview of agenda item I-11.

Council Member Peterson made a motion to approve agenda item I-11. Council Member Clayton seconded the motion, and with a unanimous vote, motion carried.

City Council Regular Minutes November 3, 2008 Page 5 of 9 12. Consideration and action authorizing the City Manager to enter into an Agreement with HCN Partners for the reimbursement of costs associated with the widening of Ashley Road. Wesley Wright, P.E., City Engineer

Wesley Wright, City Engineer, gave an overview of agenda item I-12.

Council Member Heinze made a motion to approve agenda item I-12. Council Member Seffrood seconded the motion, and with a unanimous vote, motion carried.

13. Consideration and action adopting an Ordinance calling for the closing of the railroad crossing located on Olive Street. Wesley Wright, P.E., City Engineer

Wesley Wright, City Engineer, gave an overview of agenda item I-13.

Council Member Sheppard made a motion to approve agenda item I-13. Council Member Goode seconded the motion, and with a unanimous vote, motion carried.

The Ordinance caption is as follows:

ORDINANCE

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, CALLING FOR THE CLOSING OF THE RAILROAD CROSSING LOCATED ON OLIVE STREET.

14. Consideration and action on Ordinance No. 2008-44, amending Personnel Policy No. 313, Sick Leave. Kelli Sames, Human Resources Director

Kelli Sames, Human Resources Director, gave an overview of agenda item I-14.

Council Member Seffrood made a motion to approve agenda item I-14. Council Member Clayton seconded the motion, and with a unanimous vote, motion carried.

The Ordinance caption is as follows:

ORDINANCE NO. 2008-44

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, AMENDING PERSONNEL POLICY NO. 313, SICK LEAVE.

15. Consideration and action on the appointment of a Commissioner to the Housing Authority of the City of Copperas Cove. Jane Lees, City Secretary

Jane Lees, City Secretary, gave an overview of agenda item I-15.

Council Member Sheppard made a motion to appoint Buddy Southards as Commissioner to the Housing Authority of the City of Copperas Cove for the period November 3, 2008 – September 30, 2010. Council Member Goode seconded the motion, and with a unanimous vote, motion carried.

City Council Regular Minutes November 3, 2008 Page 6 of 9 16. Consideration and action on Resolution No. 2008-39, approving the Identity Theft Prevention Program of the City of Copperas Cove. Wanda Bunting, Director of Financial Services

Wanda Bunting, Director of Financial Services, gave an overview of agenda item I-16.

Council Member Heinze made a motion to approve agenda item I-16. Council Member Goode seconded the motion, and with a unanimous vote, motion carried.

The Resolution caption is as follows:

RESOLUTION NO. 2008-39

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, APPROVING THE IDENTITY THEFT PREVENTION PROGRAM OF THE CITY OF COPPERAS COVE.

17. Consideration and action on Resolution No. 2008-41, adopting the Purchasing Policy for the City of Copperas Cove. Wanda Bunting, Director of Financial Services

Wanda Bunting, Director of Financial Services, gave an overview of agenda item I-17.

Council Member Heinze made a motion to approve agenda item I-17. Council Member Peterson seconded the motion, and with a unanimous vote, motion carried.

The Resolution caption is as follows:

RESOLUTION NO. 2008-41

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, ADOPTING THE PURCHASING POLICY FOR THE CITY OF COPPERAS COVE.

18. Consideration and action on Resolution No. 2008-42, adopting the Procurement Card (P-Card) Policy for the City of Copperas Cove. Wanda Bunting, Director of Financial Services

Wanda Bunting, Director of Financial Services, gave an overview of agenda item I-18.

Council Member Peterson made a motion to approve agenda item I-18. Council Member Heinze seconded the motion, and with a unanimous vote, motion carried.

The Resolution caption is as follows:

RESOLUTION NO. 2008-42

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, ADOPTING THE PROCUREMENT CARD (P-CARD) POLICY FOR THE CITY OF COPPERAS COVE.

City Council Regular Minutes November 3, 2008 Page 7 of 9 19. Consideration and action on Ordinance No. 2008-45 amending the City of Copperas Cove’s Code of Ordinances, Chapter 2, Administration, Article V, Financial Procedures and Fiscal Policy of the City of Copperas Cove. Wanda Bunting, Director of Financial Services

Wanda Bunting, Director of Financial Services, gave an overview of agenda item I-19.

Council Member Peterson made a motion to approve agenda item I-19. Council Member Heinze seconded the motion, and with a unanimous vote, motion carried.

The Ordinance caption is as follows:

ORDINANCE NO. 2008-45

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, AMENDING THE CITY OF COPPERAS COVE’S CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE V, FINANCIAL PROCEDURES AND FISCAL POLICY OF THE CITY OF COPPERAS COVE.

20. Consideration and action on approval of Ordinance No. 2008-43, adopting new Sign Regulations. Carl Ford, City Planner

Andrea Gardner, City Manager, gave an overview of agenda item I-20.

Council Member Clayton made a motion to approve agenda item I-20 with Option 2 and including the changes as outlined by Ms. Gardner. Council Member Goode seconded the motion, and with a unanimous vote, motion carried.

The Ordinance caption is as follows:

ORDINANCE NO. 2008-43

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, ADOPTING NEW SIGN REGULATIONS.

J. STAFF REPORTS

1. Fall Cleanup/Texas Recycles Day – November 15, 2008. Michael Mundell, Solid Waste Superintendent

Michael Mundell, Solid Waste Superintendent, gave an update on Fall Cleanup/Texas Recycles Day. This event will be held on a Saturday this year rather than a Friday as in the past. The Solid Waste Facility will be open from 8:00 – 2:00 and will accept household trash, junk, brush, e-waste, computers, CPU’s, mice, toner, cell phones, scrap metal, scrap tires (for a charge and must be off the rim), as well as construction debris from commercial customers.

2. Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year End September 30, 2007. Wanda Bunting, Director of Financial Services

City Council Regular Minutes November 3, 2008 Page 8 of 9 Wanda Bunting, Director of Financial Services, gave an update on the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year End September 30, 2007.

K. REPORTS OF ADVISORY COMMITTEES AND BOARDS – None.

L. ITEMS FOR FUTURE AGENDAS

M. EXECUTIVE SESSION

1. Pursuant to §551.074 of the Open Meetings Act. Tex. Gov’t Code, Council will meet in Executive Session to discuss the evaluation of the City Secretary.

The Council adjourned to Executive Session at 8:46 p.m.

N. RECONVENE INTO OPEN SESSION FOR POSSIBLE ACTION RESULTING FROM ANY ITEMS POSTED AND LEGALLY DISCUSSED IN EXECUTIVE SESSION

The Council reconvened into open session at 9:36 p.m. Mayor Pro Tem Reeves announced that there was no action to be taken as a result of Executive Session.

O. ADJOURNMENT

There being no further business, Mayor Pro Tem Reeves adjourned the meeting at 9:36 p.m.

______John Hull, Mayor

ATTEST:

______Jane Lees, City Secretary

City Council Regular Minutes November 3, 2008 Page 9 of 9

CITY OF COPPERAS COVE CITY COUNCIL SPECIAL MEETING MINUTES November 14, 2008 – 4:15 P.M.

A. CALL TO ORDER

Council Member Larry Sheppard called the special meeting of the City Council of the City of Copperas Cove Texas to order at 4:15 p.m.

B. INVOCATION AND PLEDGE OF ALLEGIANCE

Council Member Seffrood gave the Invocation, and led the Pledge of Allegiance.

C. ROLL CALL ALSO PRESENT

Robert L. Reeves - absent Andrea M. Gardner, City Manager Larry D. Sheppard Charles E. Zech, City Attorney Mark E. Peterson - absent Jane Lees, City Secretary Charlotte Heinze - absent Ray Don Clayton - absent Willie C. Goode Frank Seffrood

D. ACTION ITEMS

1. Consideration and action on a Resolution to call a Special Election to fill vacancies on the City Council. Jane Lees, City Secretary

This item could not be presented as a quorum of the City Council was not present.

The Resolution caption is as follows:

RESOLUTION NO. 2008-44

A RESOLUTION AND ORDER OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE ORDERING A SPECIAL ELECTION TO BE HELD ON JANUARY 20, 2009, TO FILL FOUR VACANCIES ON THE CITY COUNCIL AND, IF NECESSARY, A RUNOFF ELECTION TO BE HELD ON FEBRUARY 24, 2009; ESTABLISHING POLLING PLACES; NAMING THE PRESIDING JUDGE AND ALTERNATE; AND ESTABLISHING PROCEDURES FOR SAID ELECTION.

2. Consideration and action on a Resolution canvassing returns and declaring the results of Special Elections held on November 4, 2008 for the purposes of filling a vacancy and recalling Council Members. Jane Lees, City Secretary

Jane Lees, City Secretary, gave an overview of agenda item I-2.

The official results of the November 4, 2008 special elections for mayor and recalls are as follows:

City Council Special Minutes November 14, 2008 Page 1 of 3

Early Election Total Mayor Voting Day Votes

Roger “ODie” O’Dwyer 2410 1108 3518 John Hull 3064 1129 4193

Recall Proposition No. 1 – Robert L. Reeves For 3234 1361 4595 Against 1998 763 2761

Recall Proposition No. 2 – Mark E. Peterson For 3132 1324 4456 Against 2073 794 2867

Recall Proposition No. 3 – Charlotte Heinze For 3147 1315 4462 Against 2079 813 2892

Recall Proposition No. 4 – Ray Don Clayton For 3166 1300 4466 Against 2085 822 2907

Total number of ballots cast = 9607

Council Member Seffrood made a motion to approve agenda item I-2. Council Member Goode seconded the motion, and with a unanimous vote, motion carried.

The Resolution caption is as follows:

RESOLUTION NO. 2008-43

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, CANVASSING RETURNS AND DECLARING THE RESULTS OF SPECIAL ELECTIONS HELD ON NOVEMBER 4, 2008 FOR THE PURPOSES OF FILLING THE VACANCY OF MAYOR FOR THE UNEXPIRED TERM ENDING JUNE 2009, AND RECALLING FOUR COUNCIL MEMBERS.

3. Consideration and action on an Ordinance canvassing returns and declaring the results of a Special Bond Election held on November 4, 2008. Andrea M. Gardner, City Manager

Andrea M. Gardner, City Manager, gave an overview of agenda item I-3.

The official results of the November 4, 2008 bond election are as follows: Total Votes Bond Proposition No. 1 – $3,700,000 for a new police headquarters facility For 4307 Against 3668

City Council Special Minutes November 14, 2008 Page 2 of 3

Bond Proposition No. 2 – $8,650,000 for a new multipurpose recreational center For 3936 Against 4031

Bond Proposition No. 3 – $8,025,000 for improving city streets: Lutheran Church Road, Southeast Bypass, Northeast Bypass For 4944 Against 3009

Bond Proposition No. 4 – $5,125,000 for extending and improving the City’s waterworks and sewer system For 4882 Against 3101

Total number of ballots cast = 9607

Council Member Goode made a motion to approve agenda item I-3. Council Member Seffrood seconded the motion, and with a unanimous vote, motion carried.

The Ordinance caption is as follows:

ORDINANCE NO. 2008-47

AN ORDINANCE CANVASSING RETURNS AND DECLARING THE RESULTS OF A BOND ELECTION HELD IN THE CITY OF COPPERAS COVE, TEXAS, ON NOVEMBER 4, 2008.

E. PUBLIC RECOGNITION

1. Oath of Office: The Oath of Office will be administered to John Hull. Jane Lees, City Secretary

Jane Lees, City Secretary, administered the oath of office to the newly elected Mayor, John Hull.

F. ADJOURNMENT

There being no further business, Council Member Sheppard adjourned the meeting at 4:29 p.m.

______John Hull, Mayor

ATTEST:

______Jane Lees, City Secretary

City Council Special Minutes November 14, 2008 Page 3 of 3 CITY OF COPPERAS COVE CITY COUNCIL SPECIAL MEETING MINUTES February 20, 2009 – 2:00 P.M.

A. CALL TO ORDER

Mayor John Hull called the special meeting of the City Council of the City of Copperas Cove Texas to order at 2:00 p.m.

B. INVOCATION AND PLEDGE OF ALLEGIANCE

Mayor Hull gave the Invocation and led the Pledge of Allegiance.

C. ROLL CALL ALSO PRESENT

John Hull, Mayor Andrea Gardner, City Manager Larry D. Sheppard, Place 1 Jane Lees, City Secretary Willie Goode, Place 6 Frank Seffrood, Place 7

D. PUBLIC RECOGNITION

1. Proclamation: “Severe Weather Awareness Week,” February 22-28, 2009. Mayor John Hull

Mayor John Hull read the proclamation and presented it to Fire Chief Mike Baker.

E. ACTION ITEMS

1. Consideration and action on a Resolution canvassing returns and declaring the results of the Special Election held on February 10, 2009. Jane Lees, City Secretary

Jane Lees, City Secretary, gave an overview of agenda item E-1. Mary Howell, Election Judge, was on hand to read the results of the election. The results are as follows:

Early Election Total Voting Day Votes Council Member Position 1 Charlie Youngs 403 241 644 Cheryl L. Meredith 374 324 698

Council Member Position 3 Michael A. Zehr 357 274 631 Charles “Chuck” Downard 413 285 698

Council Member Position 4 Danny Palmer 467 282 749 Joseph Solomon 322 306 628

City Council Special Minutes February 20, 2009 Page 1 of 2 Council Member Position 5 Konrad J. Kohler 191 118 309 Bill L. Stephens 339 252 591 David Wilson 236 192 428

Council Member Sheppard made a motion to approve agenda item E-1 as presented. Council Member Seffrood seconded the motion, and with a unanimous vote, motion carried.

The Resolution caption is as follows:

RESOLUTION NO. 2009-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, CANVASSING RETURNS AND DECLARING THE RESULTS OF THE SPECIAL ELECTION HELD ON FEBRUARY 10, 2009, FOR THE PURPOSE OF FILLING FOUR VACANCIES ON THE CITY COUNCIL.

F. ADJOURNMENT

There being no further business, Mayor John Hull adjourned the meeting at 2:09 p.m.

______John Hull, Mayor

ATTEST:

______Jane Lees, City Secretary

City Council Special Minutes February 20, 2009 Page 2 of 2 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. G-4 Contact – Tim Molnes, Police Chief, 547-4274 [email protected]

SUBJECT: Consideration and action on award of Bid No. 2009-02-42 to Planet Ford for the purchase of four (4) police pursuit vehicles for $28,774 per unit.

1. BACKGROUND/HISTORY

Each year the Police Department requests replacement or additional vehicles for the patrol fleet. During the FY 2008/2009 budget process, a request for four (4) replacement patrol vehicles was made.

2. FINDINGS/CURRENT ACTIVITY

Contained within the Police Department budget, sufficient funds have been designated for the purchase of two (2) police pursuit vehicles and two (2) police pursuit vehicles were approved for purchase with the 2008 tax note issuance. Invitations to bid and specifications were distributed to vendors. This year’s vehicle specifications also included the emergency vehicle equipment and installation. On December 4, 2008, bids were opened in the Council Chambers of City Hall. Bids were received from Sam Pack’s Five Star Ford of Carrollton, Texas; Lawrence Marshall Ford of Hempstead, Texas; Philpott Motors of Nederland, Texas; Planet Ford of Spring, Texas; Planet Dodge of Humble, Texas; Hoffpauir Ford-Mercury of Lampasas, Texas and Cove Ford of Copperas Cove, Texas. A list of the bids is attached for your review.

3. FINANCIAL IMPACT

The recommended bid will fall within the budgeted amount. No negative financial impact will result from this purchase.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends awarding Bid No. 2009-02-42 for the purchase of police pursuit vehicles to the low bidder, Planet Ford at a per unit price of $26,619 with an additional cost of $2,155 per unit for extended warranty bringing the cost per unit to $28,774. The total cost for four (4) vehicles is $115,096.

Page 1 of 1 CITY OF COPPERAS COVE BID NO. 2009-02-42; Date Opened: December 4, 2008 2009 POLICE PURSUIT VEHICLES Time Opened: 1:00pm

DATE TIME Estimated Estimated NAME OF BIDDER/PROPOSER Unit Price Equipment Total Bid Price RETURNED RETURNED Quantity - 4 Quantity - 4

Sam Pack's Five Star Ford PO Box 110098 12/02/2008 11:15 AM $21,931.52 $87,726.08 $4,911.50 $19,646.00 $107,372.08 Carrollton, TX 75011

Lawrence Marshall Ford $6,716.52 $26,866.08 $114,972.16 1100 Business Hwy 290 North 12/04/2008 $22,026.52 $88,106.08 Hempstead, TX 77445 $6,503.88 $26,015.52 $114,121.60 Philpott Motors 1400 U.S. Hwy 69 12/03/2008 11:24 AM $23,133.00 $92,532.00 $5,567.00 $22,268.00 $114,800.00 Nederland, TX 77627 Planet Ford 20403 I-45 North 12/03/2008 11:24 AM $21,742.00 $86,968.00 $4,877.00 $19,508.00 $106,476.00 Spring, TX 77388 Planet Dodge 18555 Hwy 59 North 12/03/2008 11:24 AM $21,515.00 $86,060.00 $4,877.00 $19,508.00 $105,568.00 Humble, TX 77338 Hoffpauir Ford-Mercury 902 North Key 12/03/2008 12:20 PM $22,243.10 $88,972.40 No Bid $0.00 $88,972.40 Lampasas, TX 76550

Cove Ford 714 East Hwy 190 12/03/2008 12:20 PM $22,500.00 $90,000.00 No Bid $0.00 $90,000.00 Copperas Cove, TX 76522 $90 000 00 I hereby certify that this is a correct and true tabulation of all bids received.

Tracy Molnes 12/04/2008 Tracy Molnes, Purchasing Date City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. G-5 Contact – Tim Molnes, Police Chief, 547-4274 [email protected]

SUBJECT: Consideration and action on authorizing street closures during calendar year 2009 for the Copperas Cove Chamber of Commerce & Visitors Bureau, Copperas Cove Downtown Association, Olan Forest Smith, VFW Post No. 8577 and Ladies Auxiliary and Police Department’s National Night Out “Kick Off Party 2009”.

1. BACKGROUND/HISTORY

Each year the Copperas Cove Chamber of Commerce & Visitors Bureau as well as the Copperas Cove Downtown Association host various special events. The Olan Forest Smith, VFW Post No. 8577 and Ladies Auxiliary also sponsor an annual Veterans Day Parade. The Police Department also hosts the National Night Out “Kick Off Party” in the downtown area. Street closures for these events have been the norm, with no significant problems, violence or disturbances. The requests for these street closures have been submitted for this year’s events.

2. FINDINGS/CURRENT ACTIVITY

Attached is a letter of request from the Copperas Cove Chamber of Commerce & Visitors Bureau for annual events requesting street closures as follows:

January 17, 2009 – TBI Bike Race (City Council Approval received at Council Meeting January 15, 2008): Participants will leave from City Park located on FM 1113, turn west to Topsey, left on FM 580, right on FM 2527, right on FM 1690 to Izoro down Harman Road, right on FM 580 and back to Topsey and east on FM 1113 back to City Park. (Route Map A) Times: 7:00 a.m. until 5 p.m.

March 15, 2009 – Tough Cookie Race: Participants will leave South Park, turn left on FM 3046, turn south on FM 116 to Oakalla Road and back to South Park. (Route Map B) Times: 7:00 a.m. until 3 p.m.

April 25, 2009 – Jack Rabbit Run 4 Hope: Participants of the 5K race will leave from Ogletree Gap Park east on Hwy 190 to Pecan Cove Road to Freedom Lane down to Colorado, turn and proceed back to Ogletree Gap via Freedom Lane and Ogletree Pass. Participants of the 10K race will leave Ogletree Gap Park, turn east on Hwy 190 to Pecan Cove Road to Freedom Lane to Veterans Blvd.

Page 1 of 3 onto Babb and return to Ogletree via the same route. (Route Map C) Times: 7:00 a.m. until 5:00 p.m.

May 16, 2009 – Rabbit Fest Parade: Route Map D - Route begins at rear parking lot of CCHS located on Avenue D and turns east on Avenue D to the Cove Terrace Shopping Center. (Route Map D) Times: 7:00 a.m. to 12 noon

June 20, 2009 – State Bike Race: Race will leave from City Park located on FM 1113 turn west to Topsey, left on FM 580, right on FM 2527, right on FM 1690 to Izoro down Harman Road to FM 580, right on FM 580 to Topsey and east on FM 1113 back to City Park. (Route Map A) Times: 7:00 a.m. until 5 p.m.

August 15, 2009 – Cove House Classic: Participants will leave from First Baptist Church located on FM 1113, turn west to Topsey, left on FM 580, right on FM 2527, right on FM 1690 to Izoro down Harman Road to FM 580 right on FM 580 to Topsey and back to City Park on FM 1113. (Route Map F) Times: 7:00 a.m. to 3:00 p.m.

September 26, 2009 – Gallop or Trot: Participants will leave from City Park, turn east on FM 1113 to Courtney past Dryden and turn and proceed back to City Park. (Route Map G) Times: 7:00 a.m. to 5:00 p.m.

October 10-11, 2009 – State Bike Race: Race will leave from City Park located on FM 1113 turn west to Topsey, left on FM 580, right on FM 2527, right on FM 1690 to Izoro down Harman Road to FM 580, right on FM 580 to Topsey and east on FM 1113 back to City Park. (Route Map A) Times: 7:00 a.m. until 5 p.m.

December 5, 2009 – Annual Lighted Christmas Parade: The parade will leave the rear parking lot of CCHS located on Avenue D, turn east on Avenue D to Cove Terrace Shopping Center. (Route Map D) Times: 6 p.m. to 7 p.m.

The Copperas Cove Chamber of Commerce & Visitors Bureau has also requested the following street closure item be approved for January 2010:

January 16, 2010 – TBI Bike Race: Participants will leave from City Park located on FM 1113, turn west to Topsey, left on FM 580, right on FM 2527, right on FM 1690 to Izoro down Harman Road, right on FM 580 and back to Topsey and east on FM 1113 back to City Park. (Route Map A) Times: 7:00 a.m. until 5 p.m.

Attached is a request and list of annual events from the Copperas Cove Downtown Association requesting street closures. All events use the same downtown area which includes a four (4) block area that is closed to vehicle traffic during the event. Those streets include: Main Street from Avenue D to Avenue F and Avenue E from 1st Street to 2nd Street. The events are as follows:

March 21, 2009 – Copperas Cove’s 130th Birthday Party – Times: 6:00 a.m. – 11:00 p.m.

Page 2 of 3 June 6, 2009 – City Wide Garage Sale – Times: 6:00 a.m. to 11:00 p.m.

October 31, 2009 – Safe Trick or Treat – Times: 6:00 a.m. to 11:00 p.m.

December 4-6, 2009 – Krist Kindl Markt – Times: 6:00 a.m. December 4 to 11:00 p.m. December 6

Also attached is a letter of request and route maps from the Olan Forest Smith, VFW Post No. 8577 and Ladies Auxiliary requesting street closures for the 40th Annual Veterans Day Parade. This year they are submitting two separate parade routes. The VFW will notify the City immediately following confirmation on whether the primary route is acceptable. Parade Date – November 7, 2009.

The Police Department also requests a street closure of Avenue E from 1st Street to 2nd Street and Main Street from Avenue D to Avenue F for the National Night Out “Kick Off Party 2009” – October 3, 2009.

3. FINANCIAL IMPACT

The City does incur some costs associated with the various events due to temporary road closures by the Street Department and traffic/crowd control by the Police Department, but these costs are minimal and probably do not warrant any written terms or conditions.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends approval of the requested street closures on the dates specified by the Copperas Cove Chamber of Commerce & Visitors Bureau, Copperas Cove Downtown Association, Olan Forest Smith, VFW Post No. 8577 and Ladies Auxiliary, and the Police Department. The Police Department will assure TxDot approval has been received for all events prior to their scheduled date. Upon Council approval, information copies of agenda item, letters of request and street closure maps will be furnished to the following city departments: Engineering, Fire, Police, Public Works, and Streets.

Page 3 of 3

STREET CLOSURE MAP FOR NATIONAL NIGHT OUT KICK-OFF PARTY 2009 (Closed Area Highlighted in Pink)

City of Copperas Cove City Council Agenda Item Report March 3, 2008

Agenda Item G-6 Contact – Wanda Bunting, Director of Financial Services,s 547-4221 [email protected]

SUBJECT: Consideration and action on Resolution No. 2009-06, accepting the quarterly investment report as presented for the quarter ending September 30, 2008 per the Investment Policy.

1. BACKGROUND/HISTORY

The Public Funds Investment Act of Chapter 2256, Texas Government Code, requires investment management reports to be accepted by the governing body. The City’s Investment Policy requires that the Investment Officer shall report to City Council no less than on a quarterly basis, a detailed listing of all purchases, sales and payments, and a description of each security held as well as management summary information. The attached exhibits are those reporting requirements for the quarter ending September 30, 2008.

2. FINDINGS/CURRENT ACTIVITY

See attached quarterly investment report.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

City Staff recommends that the City Council accept the quarterly investment report as presented for the quarter ending September 30, 2008 per the Investment Policy.

Page 1 of 1 RESOLUTION NO. 2009-06

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, APPROVING THE INVESTMENT REPORT FOR QUARTER ENDED SEPTEMBER 30, 2008.

WHEREAS, Chapter 2256 of the Texas Government Code, commonly known as the “Public Funds Investment Act,” requires the Investment Officer of the City to present not less than quarterly a written report of investment transactions for all funds covered for the preceding reporting period to the governing body.

WHEREAS, this quarterly investment report must be approved quarterly; and

WHEREAS, this reporting is authorized by the Public Funds Investment Act; and

WHEREAS, the Public Funds Investment Act requires the quarterly investment report be presented to the governing body; and

WHEREAS, the attached quarterly investment report complies with the Public Funds Investment Act.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS:

Section 1.

That the City of Copperas Cove has complied with the requirements of the Public Funds Investment Act, and the Quarterly Investment Report for quarter ended September 30, 2008 attached hereto as “Exhibit A,” is hereby approved as the quarterly investment report for quarter ended September 30, 2008 of the City effective March 3, 2009.

PASSED, APPROVED, AND ADOPTED on this 3rd day of March 2009 at a regular meeting of the City Council of the City of Copperas Cove, Texas which meeting was held in compliance with the Open Meetings Act, Tex. Gov’t Code, §551.001, et.seq. at which meeting a quorum was present and voting.

John Hull, Mayor

Resolution 2009-06 Page 1 of 2 ATTEST:

Jane Lees, City Secretary

APPROVED AS TO FORM:

Charles E. Zech, City Attorney

Resolution 2009-06 Page 2 of 2

City of Copperas Cove City Council Agenda Item Report March 3, 2008

Agenda Item No. G-7 Contact – Wanda Bunting, Director of Financial Services, 547-4221 [email protected]

SUBJECT: Consideration and action on approval of Resolution No. 2009-07, amending authorized Texas Local Government Investment Pool (TexPool) representatives for the City of Copperas Cove, Texas.

1. BACKGROUND/HISTORY

The City of Copperas Cove, Texas currently participates in the Texas Local Government Investment Pool (TexPool). The City Manager, Director of Financial Services, and Assistant Director of Financial Services are the only representatives authorized to invest City funds in, or withdraw funds from, TexPool. The Project Accountant is authorized only to make inquiries regarding investments of the City.

2. FINDINGS/CURRENT ACTIVITY

Due to the hiring of the Assistant Director of Financial Services, the list of authorized representatives needs to be amended. The City is required to pass a resolution to change authorized representatives. The attached resolution authorizes the City Manager, Director of Financial Services and Assistant Director of Financial Services to make investment decisions for the City of Copperas Cove.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends approval of Resolution No. 2009-07, amending authorized Texas Local Government Investment Pool (TexPool) representatives for the City of Copperas Cove, Texas.

Page 1 of 1

RESOLUTION NO. 2009-07

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, CORYELL COUNTY, TEXAS, AMENDING AUTHORIZED TEXPOOL REPRESENTATIVES FOR THE CITY OF COPPERAS COVE.

WHEREAS, the City of Copperas Cove, Texas (“Participant”) is a local government of the State of Texas and is empowered to delegate to a public funds investment pool the authority to invest funds and to act as custodian of investment; purchased with local investment funds; and

WHEREAS, it is in the best interest of the Participant to invest local funds in investments that provide for the preservation and safety of principal, liquidity, and yield consistent with the Public Funds Investment Act; and

WHEREAS, the Texas Local Government Investment Pool (“Texpool”), a public funds investment pool, was created on behalf of entities whose investment objective in order of priority are preservation and safety of principal, liquidity, and yield consistent with the Public Funds Investment Act.

NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

A. That the individuals, whose signatures appear in this Resolution, are Authorized Representatives of the Participant and are each hereby authorized to transmit funds for investment in TexPool and are each further authorized to withdraw funds from time to time, to issue letters of instruction, and to take all other actions deemed necessary or appropriate for the investment of local funds.

B. That an Authorized Representative of the Participant may be deleted by a written instrument signed by all remaining Authorized Representatives provided that the deleted Authorized Representatives (1) is assigned job duties that no longer require access to the Participant’s TexPool account or (2) is no longer employed by the Participant; and

C. That the Participant may by Amending Resolution signed by the Participant add an Authorized Representative provided the additional Authorized Representative is an officer, employee, or agent of the Participants;

List the Authorized Representatives of the Participant. These individuals will be issued P.I.N. numbers.

1. Name: Andrea M. Gardner Title: City Manager

Signature:______

Phone Number: (254) 547-4221

Resolution No. 2009-07 Page 1 of 2

2. Name: Wanda Bunting Title: Director of Financial Services

Signature:______

Phone Number: (254) 547-4221

3. Name: Imelda Rodriguez Title: Assistant Director of Financial Services

Signature:______

Phone Number: (254) 547-4221

List the names of the Authorized Representatives listed above that will have primary responsibility for performing transactions and receiving confirmations and monthly statements under the Participation Agreement.

Name: Wanda Bunting and Imelda Rodriguez

In addition and at the option of the Participant, one additional Authorized Representative can be designated to perform only inquiry of selected information. This limited representative cannot make deposits or withdrawals. If the Participant desires to designate a representative with inquiry rights only, complete the following information:

4. Name: “Vacant Position at this Time” Title: Project Accountant

D. That this Resolution and its authorization shall continue in full force and effect until amended or revoked by the Participant, and until TexPool receives a copy of any such amendment or revocation. This Resolution is hereby introduced and adopted by the Participant at a regular meeting held on the 3rd day of March 2009.

John Hull, Mayor ATTEST:

_ Jane Lees, City Secretary

APPROVED AS TO FORM:

Charles E. Zech, City Attorney

Resolution No. 2009-07 Page 2 of 2 City of Copperas Cove City Council Agenda Item Report March 3, 2008

Agenda Item G-8 Contact – Wanda Bunting, Director of Financial Services,s 547-4221 [email protected]

SUBJECT: Consideration and action on Resolution No. 2009-08, accepting the quarterly investment report as presented for the quarter ending December 31, 2008 per the Investment Policy.

1. BACKGROUND/HISTORY

2. FINDINGS/CURRENT ACTIVITY

See attached quarterly investment report.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends that the City Council accept the quarterly investment report as presented for the quarter ending December 31, 2008 per the Investment Policy.

Page 1 of 1 RESOLUTION NO. 2009-08

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS APPROVING THE INVESTMENT REPORT FOR QUARTER ENDED DECEMBER 31, 2008.

WHEREAS, this quarterly investment report must be approved quarterly; and

WHEREAS, this reporting is authorized by the Public Funds Investment Act; and

WHEREAS, the Public Funds Investment Act requires the quarterly investment report be presented to the governing body; and

WHEREAS, the attached quarterly investment report complies with the Public Funds Investment Act.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS:

Section 1.

That the City of Copperas Cove has complied with the requirements of the Public Funds Investment Act, and the Quarterly Investment Report for quarter ended December 31, 2008 attached hereto as “Exhibit A,” is hereby approved as the quarterly investment report for quarter ended December 31, 2008 of the City effective March 3, 2009.

PASSED, APPROVED, AND ADOPTED on this 3rd day of March, 2009, at a regular meeting of the City Council of the City of Copperas Cove, Texas which meeting was held in compliance with the Open Meetings Act, Tex. Gov’t Code, §551.001, et.seq. at which meeting a quorum was present and voting.

______John Hull, Mayor

Resolution No. 2009-08 Page 1 of 2 ATTEST:

______Jane Lees, City Secretary

APPROVED AS TO FORM:

______Charles E. Zech, City Attorney

Resolution No. 2009-08 Page 2 of 2

City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. H-1 Contact – Carl Ford, Director of Development Services, 547-4221 [email protected]

SUBJECT: Public hearing, consideration and action on Ordinance No. 2009-02, providing a zoning change for 3.01 acre tract out of the W. H. Davis Survey, Abstract #276, locally known as the 900 block of North F.M. 116, from R-1 Single Family Residential to B-4 Business District, providing a savings clause; and declaring an effective date.

1. Background/History

Bellpas, Inc. has requested a zoning change for a 3.01 acre tract locally known as the 900 block of north F.M. 116. When this area was annexed into the city in 1982, it was given R-1 Single Family Residential zoning. This is undeveloped acreage which the owners are requesting this zoning change as a prelude to platting and construction on the site. A map of this area has been attached for review.

2. FINDINGS/CURRENT ACTIVITY

The property is shown as low density residential on the Future Land Use Plan. Immediately adjacent to this property are R-1 Single Family Residential zoned properties. However, across F.M. 116 is a Dollar Store and nearby to the south is Cove Taxi, both of these are zoned B-4. There is a drainage creek and tree line on the east line of this property which provide a natural buffer zone to the residential properties to the east. The developer will be required to build a six foot screening device. The parcel has almost 674 feet of frontage along the north F.M. 116 corridor, within which TxDOT has allowed two entrances onto the highway. The Planning and Zoning Commission held a public hearing on February 2, 2009 and voted to recommend this item be approved for B-4 zoning. After some discussion, during the public hearing discovery was made that the uses the owner wanted are permitted in a B-3 Zoning District. The owner stated that he would accept B-3 zoning.

3. FINANCIAL IMPACT

The rezoning of this property shall have no specific financial impact.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends the City Council hold a public hearing on this item. City staff recommends Ordinance 2009-02 be approved granting B-3 zoning. Page 1 of 1 ORDINANCE NO. 2009-02

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, APPROVING A ZONING CHANGE BY REZONING A 3.01 ACRE TRACT OUT OF THE W. H. DAVIS SURVEY, ABSTRACT NO. 276 LOCALLY KNOWN AS THE 900 BLOCK OF NORTH F.M. 116 (SEE EXHIBIT A ATTACHED), FROM R-1 (SINGLE FAMILY RESIDENTIAL) TO B-4 (BUSINESS DISTRICT).

WHEREAS, the hereinabove described property has a current zoning imposed at the time of annexation of R-1, Single Family Residential District; and

WHEREAS, the owner thereof has requested that such property should be zoned B-4 (Business District), rather than R-1; and

WHEREAS, the Planning and Zoning Commission of the City of Copperas Cove held a public hearing February 2, 2009, and voted to recommend approval of this zoning change to the City Council of the City of Copperas Cove; and,

WHEREAS, the City Council of the City of Copperas Cove held the required public hearing concerning this zoning change on March 3, 2009, and approved this change.

NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS:

Section 1 That the hereinabove described 3.01 acre tract (see Exhibit A attached) be given permanent zoning of B-4;

Section 2 That should any section, clause, or provision of this ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of this ordinance or any other ordinance of the city as a whole or any part thereof, other than the part so declared to be invalid.

Section 3 That this ordinance shall become effective upon passage.

PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, this 3rd day of March 2009; such meeting was held in compliance with the Open Meetings Act (Government Code, Article 551.001 et seq), at which meeting a quorum was present and voting.

Ordinance No. 2009-02 Page 1 of 2 ______John Hull, Mayor

ATTEST:

______Jane Lees, City Secretary

APPROVED AS TO FORM:

______Charles E. Zech, City Attorney

Ordinance No. 2009-02 Page 2 of 2

ORDINANCE NO. 2009-02

WHEREAS, the hereinabove described property has a current zoning imposed at the time of annexation of R-1, Single Family Residential District; and

WHEREAS, the owner thereof has requested that such property should be zoned B-3 (Local Business District), rather than R-1; and

WHEREAS, the City Council of the City of Copperas Cove held the required public hearing concerning this zoning change on March 3, 2009, and approved this change.

NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS:

Section 1 That the hereinabove described 3.01 acre tract (see Exhibit A attached) be given permanent zoning of B-3;

Section 3 That this ordinance shall become effective upon passage.

Ordinance No. 2009-02 Page 1 of 2 ______John Hull, Mayor

ATTEST:

______Jane Lees, City Secretary

APPROVED AS TO FORM:

______Charles E. Zech, City Attorney

Ordinance No. 2009-02 Page 2 of 2 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-1 Contact – Carl Ford, Director of Development Services, 547-4221 [email protected]

SUBJECT: Consideration and action on appointment of a member to fill a vacancy on the Board of Adjustment.

1. BACKGROUND/HISTORY

The Board of Adjustment is composed of five regular members and two alternates:

Position One – Phillip Lavalis Position Two – Robin Hopkins Position Three – Charles Hendricks Position Four – vacant Position Five – Billy Minton Alternate – James Morival Alternate – Frank Somera, Jr.

Position Four became vacant with the resignation of L. O. “Bud” Owsley for personal reasons.

2. FINDINGS/CURRENT ACTIVITY

Currently there is one vacancy on the Board. This leaves four filled positions and two alternates. Of these two alternates, Mr. Somera’s term is the same as the term for the vacant Position Four. To keep the terms in sync, it would seem best to appoint Mr. Somera to fill the vacancy in Position Four and then appoint a new member to fill his alternate position. The vacancy should be filled as soon as possible in order to allow the Board of Adjustment to conduct business when required. The City Secretary has several applications at this time. (See attached documents.)

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends appointing Mr. Somera to fill the vacant Position Four. Then, staff recommends that the alternate position be filled from the new applicants.

Page 1 of 1

City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-10 Contact – Andrea Gardner, City Manager, 547-4221 [email protected]

SUBJECT: Consideration and action on authorizing the City Manager to provide thirty days written notice to First Southwest Corporation of the City’s intent to terminate the Financial Advisory Agreement dated August 13, 2003 between the City of Copperas Cove and First Southwest Corporation effective April 10, 2009.

1. BACKGROUND/HISTORY

On August 13, 2003, the City Council approved a contractual agreement with First Southwest for a period of three (3) years from such date with automatic renewal on the third anniversary for an additional one (1) year period and thereafter renewed automatically on each anniversary date for successive one (1) year periods.

First Southwest Company has served as the financial advisors for over 14 years. Bond issuances have been handled competently, professionally and in a timely manner with Garry Kimball and Jeff Garland. The two representatives have provided a tremendous level of expertise and service. The City of Copperas Cove has enjoyed a positive bond financing program with the guidance of the two representatives.

2. FINDINGS/CURRENT ACTIVITY

Due to unprecedented events in the global credit markets, Garry Kimball and Jeff Garland, along with a host of other experts in the public finance arena ended employment with First Southwest and created Specialized Public Finance Inc. in November 2008.

3. FINANCIAL IMPACT

No outstanding liabilities with First Southwest Company exist; therefore, a thirty (30) day written notice would be provided in accordance with the contractual agreement to terminate.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends to termination of the agreement with First Southwest Company effective April 10, 2009.

Page 1 of 1 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-11 Contact – Andrea Gardner, City Manager, 547-4221 [email protected]

SUBJECT: Consideration and action on authorizing the City Manager to execute a Financial Advisory Services Agreement with Specialized Public Finance Inc. effective April 11, 2009.

1. BACKGROUND/HISTORY

2. FINDINGS/CURRENT ACTIVITY

The City has benefited from the financial expertise of Garry Kimball since 1997. Additionally, Jeff Garland has served as the Senior Quantitative Advisor for the same time period. During the fourteen plus years, Garry and Jeff provided assistance to staff with the structuring of capital improvement programs that resulted in positive bond elections, analysis and modeling of bond issuance scenarios for City staff, completing numerous refinancing transactions for the City resulting in significant debt service savings and assisting in rating agency presentations. The City’s current bond rating on Certificates of Obligation is A- from Standard & Poor’s and A3 from Moody’s, which are due to the financial expertise provided to City staff by Garry Kimball.

Page 1 of 2

3. FINANCIAL IMPACT

Specialized Public Finance Inc. is proposing no change over the existing agreement the City has with First Southwest Corporation. The agreement is terminable without cause at any time by the City with thirty (30) days written notice.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends the City Council authorize the City Manager to execute a Financial Advisory Services Agreement between the City of Copperas Cove and Specialized Public Finance Inc. effective April 10, 2009.

Page 2 of 2 FINANCIAL ADVISORY SERVICES AGREEMENT

This Financial Advisory Services Agreement (the “Agreement”) is made and entered into by and between the City of C opperas Cove, Texas (“Issuer”) and Specialized Public Finance Inc. (“SPFI”) effective as of t he date executed by the Issuer as set forth on the signature page hereof.

WITNESSETH:

WHEREAS, the Issuer will h ave under consideration from time to time the authorization and issuance of indebtedness in amounts and forms which cannot presently be determined and, in connection with the authorization, sale, issuance and delivery of such indebtedness, Issuer desires to retain an independent financial advisor; and

WHEREAS, the Issuer desires to obtain the professional services of SPFI to advise the Issuer regarding the issuance a nd sale of certain evidences o f i ndebtedness or debt obligations t hat m ay be authorized a nd issued or otherwise created or assumed by the Issuer (hereafter referred to collectively as “Debt”) from time to time during the period in which this Agreement shall be effective; and

WHEREAS, SPFI is willing to provide its professional services an d its facilities as financial advisor in connection with all programs of financing as may be considered and authorized by Issuer during the period in which this Agreement shall be effective.

NOW, THEREFORE, the Issuer and SPFI, in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration, do hereby agree as follows:

SECTION I DESCRIPTION OF SERVICES

Upon the request of the Issuer, SPFI agrees to perform the financial advisory services stated in the following provisions of this Section I; and for having rendered such services, the Issuer agrees to pa y to SPFI the compensation as provided in Section VI hereof.

1. Financial Planning . Provide financial planning services related to Debt plans and programs.

2. Debt Elements. Provide recommendations regarding Debt under consideration, including such elements as timing, structure, security provisions, and such other provisions as may be appropriate.

3. Method of Sale. Make a recommendation as to an appropriate method of sale, including but not limited to competitive sale, negotiated sale or private/limited offering.

4. Price Fairness. Advise the Issuer as to the fairness of the price offered by the underwriters.

5. Offering Documents. Participate in and direct, as appropriate, the preparation of the offering documents and/or assist bond counsel with same.

6. Auditors. Coordinate verification by an independent au ditor of any calculations incident to the Debt, as required.

7. Printing. Coordinate all work incident to printing of the offering documents and other documents required by Issuer.

8. Closing. Provide the Issuer a post sale/closing booklet or update for the Debt and other outstanding debt, as needed.

SECTION II OTHER AVAILABLE SERVICES

In addition to the services set forth and described in Section I herein above, SPFI agrees to make available to the Issuer the following services, when so requested by the Issuer and subject to the agreement by Issuer and SPFI regarding the compensation, if any, to be paid for such services, it being understood and agreed that the services set forth in this Section II m ay require further agreem ent as to the co mpensation to be receive d by SPFI for s uch services:

1. Call Defeasance and Refunding. Evaluate and advise on exercising any call defeasance and/or refunding of any outstanding Debt.

2. Capital Progra m Mo deling. Evaluate and advise on the development of any capital improvements programs.

SECTION III CONTINUING DISCLOSURE

It is understood and agreed that the Issuer, in connection with the sale and delivery of Debt, will be required to comply with certain continuing disclosure undertakings, including preparation and submission of annual reports (t he “a nnual re ports”) an d rep orting o f certain specified m aterial events (the “material events”) pursuant written undertakings of the Issuer and in accordance with the provisions of Securities and Exchange Commission Rule 15c2-12, as am ended (the “Rule). SPFI shall provide continuing disclosure services on the terms and conditions, for the time period and for the compensation set forth herein.

1. This Agreement shall apply to all Debt delivered subsequent to the effective date of the continuing disclosure undertakings of Issuer and as specified in the Rule, to the extent that any particular issue of Debt does not qualify for exceptions to the continuing disclosure requirements of the Rule.

2. SPFI agrees to perform annual reporting and material event notification duties required by the undertakings of Issuer and the Rule.

3. The fees of SPFI for providing the foregoing continuing disclosure services shall be negotiated annually (not to exceed $1,000 per similarly-secured type of Debt). The fees of SPFI for providing material event notification services shall be negotiated separately at the time such notifications may be required.

SECTION IV TERM OF AGREEMENT

This Agreement shall become effective as of the date executed by th e Issuer as set forth on the signature page hereof and, unless terminated by either party pursuant to Section V of this Agreement, shall remain in effect thereafter for a period of three (3) years from such date. Unless SPFI or Issuer shall notify the other party in writing at least thirty (30) days in advance of the applicable anniversary date that this Agreement will not be renewed, this Agreement will automatically renew on the third anniversary of the date hereof for an additional one (1) year period and thereafter will automatically renew on each anniversary date for successive one (1) year periods under the same terms as the initial 3 year period. SPFI agrees and understands that Issuer is a governmental entity and it has projected costs for this Agreement and Issuer expects to pay all obligations of this Agreement from Debt proceeds, but any obligations of Issuer which are not contingent upon delivery of Debt in accordance with Section VI are subject to annual appropriation by the Issuer's City Council in future years.

SECTION V TERMINATION

This Agreement may be terminated with or without cause by the Issuer or SPFI upon the giving of at least thirty (30) days’ prior written notice to the other party of its intention to terminate. In the event of such termination, it is understood and agreed that only the amounts due SPFI for services provided and expenses incurred to the date of termination will be due and payable. No penalty will be assessed for termination of this Agreement.

SECTION VI COMPENSATION AND EXPENSE REIMBURSEMENT

The fees due to SPFI for the services set forth and described in Section I of this Agreement with respect to each issuance of Debt during the term of t his Agreement shall be calculated in acc ordance with the schedule set forth on Appendix A attached hereto. Unless specifically provided otherwise on Appendix A or in a separate written agreement between Issuer and SPFI, such fees, together with any other fees as may have been mutually agreed upon and all ex penses for which SPFI is en titled to reimbursement, shall become due and payable concurrently with the delivery of the Debt to the purchaser.

SECTION VII MISCELLANEOUS

1. Choice of Law. This Agreement shall be construed and given effect in accordance with the laws of the State of Texas. Proper venue for any legal action a rising out of this Agreement sh all be Coryell County, Texas.

2. Binding Effect; Assignment. This Agreement shall be binding upon and inure to the benefit of th e Issuer and SPFI, the irrespective heirs, executors, personal representatives, successors and assigns; provided however, neither party hereto may assign or transfer any of its rights or obligations hereunder without the prior written consent of the other party.

3. Entire Agreement. This instrument contains the entire agreement between the parties relating to the rights herein granted and obligations herein assumed. Any oral or written representations or modifications concerning this Agreement shall be of no force or effect except for a subsequent modification in writing signed by all parties hereto.

Specialized Public Finance Inc.

By:______Managing Director

City of Copperas Cove, Texas

By:______

Title:______

Date:______

ATTEST:

______Title APPENDIX A

Fee Schedule:

Base Fee-Any Issue $3,000 Plus $12.50 per $1,000 up to $250,000 or a total of $6,125 for $250,000 Bonds Plus $11.50 per $1,000 next $250,000 or a total of $9,000 for $500,000 Bonds Plus $7.00 per $1,000 next $500,000 or a total of $12,500 for $1,000,000 Bonds Plus $4.65 per $1,000 next $1,500,000 or a total of $19,475 for $2,500,000 Bonds Plus $2.75 per $1,000 next $2,500,000 or a total of $26,350 for $5,000,000 Bonds Plus $2.50 per $1,000 next $5,000,000 or a total of $38,850 for $10,000,000 Bonds Plus $1.95 per $1,000 next $10,000,000 or a total of $58,350 for $20,000,000 Bonds Plus $1.35 per $1,000 next $10,000,000 or a total of $71,850 for $30,000,000 Bonds Plus $1.30 per $1,000 next $20,000,000 or a total of $97,850 for $50,000,000 Bonds Plus $1.25 per $1,000 over $50,000,000

The above charges shall be multiplied by 1.25 times for the completion of an application to a federal or state government agency or for the issuance of revenue bonds or refunding bonds, reflecting the additional services required.

The ch arges fo r an cillary serv ices, includ ing co mputer structuring and o fficial statemen t p rinting, sh all b e lev ied only for those services which are reason ably necessary in co mpleting the transaction and which are reasonable in amount, unless such charges were incurred at the specified direction of the Issuer.

The payment of charges for financial advisory services in Section I of the foregoing Agreement shall be contingent upon the delivery of bonds and shall be due at the time that bonds are delivered. The payment of charges for services described in Section II of the foregoing Agreement shall be due and payable in accordance with the mutual agreement therefor between SPFI and Issuer.

The Issuer shall be responsible for the following expenses, if and when applicable:

Bond counsel Bond ratings Computer structuring Continuing Disclosure, as per Section III Credit enhancement Verification agent Official statement preparation Official statement printing Paying agent/registrar/trustee Travel related expenses related to ratings or credit enhancement, with prior approval Underwriter and underwriters’ counsel Delivery, copy, conference call charges and other miscellaneous charges

The payment of reimbursable expenses that SPFI has assumed on behalf of the Issuer shall NOT be contingent upon the delivery of bonds and shall be due at the time that services are rendered and payable upon receipt of an invoice therefor submitted by SPFI. City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-12 Contact – Wesley Wright, P.E., City Engineer, 547-0751 [email protected]

SUBJECT: Consideration and action upon authorizing the Mayor to execute two (2) easements for Oncor Electric Delivery Company.

1. BACKGROUND/HISTORY

In conjunction with the Hwy 190 Bypass, Oncor Electric Delivery Company has requested two (2) easement and right-of-way dedications on City of Copperas Cove owned property. Both dedications will be used for utility poles and/or guy wires.

2. FINDINGS/CURRENT ACTIVITY

One easement is located just off FM 3046 and south of Martin Walker School. This easement is located on Parks Department property between existing soccer fields and a city swimming pool.

The other easement is located just off FM 116, across from Atkinson Avenue. This easement is located on Solid Waste property.

Neither easement should affect the City of Copperas Cove negatively.

3. FINANCIAL IMPACT

There is no financial impact to the City of Copperas Cove.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends authorizing the Mayor to execute both requested easements.

Page 1 of 1 District: Killeen WR#:2904314 ER#:

EASEMENT AND RIGHT OF WAY

THE STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CORYELL §

That City of Copperas Cove, hereinafter called "Grantor," whether one or more, for and in consideration ofTen and No/100 Dollars ($10.00) and other valuable consideration to Grantor in hand paid by Oncor Electric Delivery Company LLC, a Delaware limited liability company, located at 1601 Bryan St., Dallas, Texas, 75201, hereinafter referred to as "Grantee", has granted, sold and conveyed and by these presents does grant, sell and convey unto said Grantee, their successors and assigns, an easement and right-of-way for overhead and/or underground electric supply and communications facilities, consisting of a variable number of wires and cables, supporting structures, surface mounted equipment, conduits, and all necessary or desirable appurtenances over, under, through, across, and upon Grantor's land described as follows:

SEE EXHIBIT "A" ATTACHED

Grantor recognizes that the general course of said lines, or the metes and bounds as above described, is based on preliminary surveys only, and Grantor hereby agrees that the easement and right-of way and its general dimensions hereby granted shall apply to the actual location of said lines when constructed.

Together with the right of ingress and egress along and upon said easement and right• of-way and over and across Grantor's adjoining properties for the purpose of and with the right to construct, maintain, operate, repair, remove, replace, reconstruct, abandon in place, and to change the size and capacity of said facilities; the right to relocate said facilities in the same relative direction of said facilities; the right to relocate said facilities in the same relative position to any adjacent road if and as such road is widened in the future; the right to lease wire space for the purpose of permitting others to string or lay wire or cable along said facilities; the right to prevent excavation within the easement area; the right to prevent construction of, within the easement area, any and all buildings, structures or other obstructions which, in the sole judgment of Grantee, may endanger or interfere with the efficiency, safety, and/or convenient operation of said facilities and their appurtenances, and the right to trim or remove trees or shrubbery within, but not limited to, said easement area, including by use of herbicides or other similar chemicals approved by the U. S. Environmental Protection Agency, to the extent in the sole judgment of Grantee, as may be necessary to prevent possible interference with the operation of said facilities or to remove possible hazard thereto. Grantor shall not make changes in grade, elevation or contour of the land or impound water within the easement area as described above without prior written consent of Grantee. Grantor reserves the right to use the land within the above described easement area for purposes not inconsistent with Grantee's use of such property, provided such use shall not, in the sole judgment of the Grantee, interfere with the exercise by the Grantee of the rights hereby granted.

TO HAVE AND TO HOLD the above described easement and right-of-way unto the said Grantee, its successors and assigns, until all of said electric lines and facilities shall be abandoned, and in that event said easement and right-of-way shall cease and all rights herein granted shall terminate and revert to Grantor or Grantor's heirs, successors or assigns; and Grantor hereby binds Grantor and Grantor's heirs, successors, assigns, and legal representatives, to warrant and forever defend the above described easement and right-of• way unto Grantee, its successors and assigns, against every person whomsoever lawfully claiming or to claim the same or any part thereof.

EXECUTED this day of , 2009.

CITY OF COPPERAS COVE

By: _

Title:

STATE OF TEXAS . § § COUNTY OF CORYELL §

BEFORE ME, the undersigned authority, on this day personally appeared ______.•as the of the City of Copperas Cove, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed, in the capacity therein stated and he is authorized to do so.

GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of ______, A. 0.2009.

Notary Public in and for the State of Texas N EXHIBIT I A I N.T.S.

35ft City of Copperas Cove 3.00 AC

First Assembly of God V.343. P.486 ------

First. Assembly 01 God V.343, P.491

The Intent of thIs "EXHIBIT" Is to plotorla.lJy show the ap~roxlmate looatlon of the easement. It Is not Intended as an actual survey. Cal Is shown are refer$nces only. No statement Is made to valIdate these calls Grantor: City of Copperas Cove Vol: 595, Pg; 541 County: Coryell Survey: R.J. Brinegar, Abst. No. 114 District: Killeen

WR.: 2904314 ~Indlcates a 5ft wIde Oncor ElectrIc Delivery COfIl>any.LLC easement District: Killeen WR#:2904314 ER#:

EASEMENT AND RIGHT OF WAY

THE STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CORYELL §

That City of Copperas Cove, hereinafter called "Grantor," whether one or more, for and in consideration of Ten and No/100 Dollars ($10.00) and other valuable consideration to Grantor in hand paid by Oncor Electric Delivery Company LLC, a Delaware limited liability company, located at 1601 Bryan St., Dallas, Texas, 75201, hereinafter referred to as "Grantee", has granted, sold and conveyed and by these presents does grant, sell and convey unto said Grantee, their successors and assigns, an easement and right-of-way for overhead and/or underground electric supply and communications facilities, consisting of a variable number of wires and cables, supporting structures, surface mounted equipment, conduits, and all necessary or desirable appurtenances over, under, through, across, and upon Grantor's land described as follows:

SEE EXHIBIT "A" ATTACHED

EXECUTED this day of ,.2009.

CITY OF COPPERAS COVE

By: _

Title:

STATE OF TEXAS § § COUNTY OF CORYELL §

BEFORE ME, the undersigned authority, on this day personally appeared ______, as the of the City of Copperas Cove, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed, in the capacity therein stated and he is authorized to do so.

GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of ______, A. 0.2009.

Notary Public in and for the State of Texas N EXHIBIT I A I N.T.S. City of Copperas Cove V. 202, P. 233 Lot 3

SOUTH INDUSTRIAL PARK CAB. A, SL. 236

240ft (+/-)

City of Copperas Cove V.202, P.233

SOUTH INDUSTRIAL PARK CAB. A, SL. 236

City of Copperas Cove V.202, P.233 PROPOSED T~DOT ROW \ 55ft \ \ Lot 13 Lot 6 \ /" /' \

The Intent of thIs "EXHIBIT" is to pictorially show the approximate location of the easement. It Is not Intended as an actual survey. Calls shown are references only. No statement is made to validate these calls Grantor: City of Copperas Cove Doc*': 198296 County: Coryell Survey: Fred Graham. Abst. No. 1647 District: Killeen ~ Indicates a 5ft wide Oncor Electric Del Ivery Coopany. LLC easement

WR~: 2904314 W/ff~lndloates a 15ft wIde Oncer Electric Delivery Coopony. LLC lIooemont City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-13 Contact – Andrea Gardner, City Manager, 547-4221 [email protected]

SUBJECT: Consideration and action authorizing the City Manager to cancel the construction contract with Maguire Iron, Inc. of Sioux Falls, South Dakota.

1. BACKGROUND/HISTORY

On October 21, 2008, the City Council authorized the City Manager to execute a contract with Maguire Iron, Inc. to construct a 300,000 gallon elevated water storage tank in the amount of $1,075,000.

2. FINDINGS/CURRENT ACTIVITY

On January 9, 2009, representatives of the Mesa Verde Partnership informed the City of Copperas Cove of its inability to obtain financing for the construction of the water infrastructure required for the development. Thus, City staff did not execute the construction contract with Maguire Iron, Inc. and did not issue a notice to proceed on the project. All contract documents are secure and in the City’s possession.

Maguire Iron has been informed of the current financial situation and aware City staff will recommend canceling the contract. Upon Council approval to cancel the contract, the City Manager will provide Maguire Iron, Inc. of formal notice of the cancellation and return the executed copies of the bonds.

3. FINANCIAL IMPACT

The remaining tax note funds will either be used to call a portion of the City’s outstanding debt or to reduce the City’s future debt service payment.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends the City Council cancel the construction contract between the City of Copperas Cove and Maguire Iron, Inc.

Page 1 of 1 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-14 Contact – Andrea Gardner, City Manager, 547-4221 [email protected]

SUBJECT: Consideration and action on the cancellation of the economic development agreement between the City of Copperas Cove and Mesa Verde Partnership executed on May 20, 2008.

1. BACKGROUND/HISTORY

On June 21, 2007, the concept of a Public Improvement District (PID) was presented and discussed in a Special Meeting of the Copperas Cove City Council and Copperas Cove Economic Development Board. David Hawes, a consultant with Hawes Hill Calderon LLP, presented detailed information regarding the creation and purpose of a Public Improvement District. In July 2007, Hawes Hill Calderon LLP was hired by the Copperas Cove Economic Development Corporation to assist the City with the creation of a PID for the proposed development known as Mesa Verde II. City staff concluded that the development of the property will best be accomplished through an economic development agreement, entered into pursuant to the provisions of Chapter 380 of the Texas Local Government Code.

On May 20, 2008, the Copperas Cove City Council approved the Economic Development Agreement between Mesa Verde Partnership and the City of Copperas Cove in an effort to further the development of Mesa Verde II and III that would not occur but for the use of such an agreement.

2. FINDINGS/CURRENT ACTIVITY

3. FINANCIAL IMPACT

The engineering work completed to date is likely to be utilized at a future date to construct the necessary water infrastructure for the Mesa Verde area.

Page 1 of 2 4. ACTION OPTIONS/RECOMMENDATION

City staff recommends the City Council cancel the economic development agreement between the City of Copperas Cove and Mesa Verde Partnership dated May 20, 2008.

Page 2 of 2

City of Copperas Cove City Council Agenda Item Report MARCH 3, 2009

Agenda Item No. I-15 Contact – Andrea Gardner, City Manager - 547-4221 [email protected]

SUBJECT: Consideration and action to reject all proposals responsive to the City of Copperas Cove’s Request for Proposals for Prosecutor Services.

1. BACKGROUND/HISTORY

By a unanimous vote of the City Council on August 19, 2008, the contract for legal services between the City of Copperas Cove and Mr. James R. Thompson was terminated effective 180 days from August 19, 2008.

On October 21, 2008, the City Council approved hiring Denton, Navarro, Rocha & Bernal, P.C. to serve as the City Attorney, requiring Mr. James Thompson to continue serving as the City’s Municipal Court Prosecutor for the remainder of the 180 day period and assigning the City Manager with the responsibility of hiring a City Prosecutor subject to Council approval.

2. FINDINGS/CURRENT ACTIVITY

City staff advertised for RFPs on November 14, 2008 and November 21, 2008 and conducted the bid opening on December 1, 2008 at 2 pm.

City staff was notified of a provision (Article 45.201 – Municipal Prosecutions) in the Texas Criminal Code of Procedure that dictates “All prosecutions in a municipal court shall be conducted by the city attorney of the municipality or by a deputy city attorney”.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends that the City Council reject all proposals responsive to the City’s Request for Proposals for Prosecutor Services.

Page 1 of 1 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item I-16 Contact – Andrea Gardner, City Manager,r 547-4221 [email protected]

SUBJECT: Consideration and action on Resolution No. 2009-09, supporting the Southeast Bypass Project (U.S. Highway 190 Reliever Route) and future debt issuance .

1. BACKGROUND/HISTORY

The Southeast Bypass (Reliever Route) has been under consideration since the 1990s and discussions on the U.S. Highway 190 Reliever Route began in June 2001 with the Texas Department of Transportation Commission in a Commission Meeting. Councilman Fred Harris and Mayor Rodney Nauert served as the elected representation for the City at the meeting.

Since that date, the State of Texas committed partial funding for the project under the State’s FY 2005 Unified Transportation Plan. Additionally, the project was voted as the #1 priority for the region by the KTUTS Policy Board.

2. FINDINGS/CURRENT ACTIVITY

City staff continues to work with Fort Hood and Texas Department of Transportation officials to ensure the project remains a viable project and is progressing forward for future completion.

On October 3, 2007, the City entered into an agreement with Hearn Engineering for the preparation of plans and specifications for the relocations of water and wastewater lines near the intersections of the proposed Southeast Bypass. Hearn Engineering is continuing efforts to ensure the design of the utility relocates is completed in a timeframe sufficient for the Texas Department of Transportation.

The Planning, Engineering, Legal and City Manager’s Office are continuing efforts to ensure the remaining parcels needed for Right-of-Way can be secured by TxDOT.

A consensus of the City Council was reached at the April 15, 2008 Regular Meeting of the City Council to include a resolution of support for the Southeast

Page 1 of 2 Bypass Project on a future Council Agenda. Thus, Resolution No. 2008-11 was approved by the City Council.

With the recent signing of the Stimulus Bill by the President, the KTUTS Policy Board, City officials and Texas Department of Transportation staff are preparing a proposal to submit to the Commission for consideration of stimulus funding. Approval of a resolution supporting the issuance of the debt authorized by the voters in November 2008 will help provide leverage and show support for the project locally.

3. FINANCIAL IMPACT

There is no financial impact on the FY 2008-09 Budget. City staff proposes to issue the debt in 2010.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends approval of Resolution No. 2009-09, supporting the Southeast Project (U.S. Highway 190 Reliever Route) and future debt issuance approved by the citizens of Copperas Cove.

Page 2 of 2

RESOLUTION NO. 2009-09

A RESOLUTION OF THE CITY OF COPPERAS COVE, TEXAS, SUPPORTING THE SOUTHEAST BYPASS PROJECT (U.S. HIGHWAY 190 RELIEVER ROUTE) AND FUTURE GENERAL OBLIGATION DEBT ISSUANCE IN THE AMOUNT OF $5.5 MILLION.

WHEREAS, the Southeast Bypass Project (the project) was originally proposed to be constructed as a four lane controlled access roadway from existing U.S. 190 west of FM 2657 eastward to U.S. 190 east of Copperas Cove City limits; and

WHEREAS, the development of this project will reduce congestion on U.S. 190 and improve mobility and safety through the area; and

WHEREAS, this project has received overwhelming local and regional support, which includes top military officials assigned to Fort Hood; and

WHEREAS, the project is ranked as the top priority by Killeen-Temple Metropolitan Planning Organization of Killeen-Temple Urban Transportation Study Metropolitan Planning Organization, as well as, the City’s Master Thoroughfare Plan and Comprehensive Plan; and

WHEREAS, partial funding for the project is provided under the State of Texas Unified Transportation Plan; and

WHEREAS, with continued transportation funding shortages and increased construction costs, the City and the Texas Department of Transportation are reviewing project scope changes and financing options for the increasing funding shortages; and

WHEREAS, the project has major impact on future development in the City; and

WHEREAS, the City has submitted a Federal Appropriations Request in the amount of $3,474,090 for Fiscal Year 2010; and

WHEREAS, in November 2008, the citizens of Copperas Cove authorized the issuance of general obligation bonds in the amount of $5.5 million for the Southeast Bypass project.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS:

Resolution No. 2009-09 Page 1 of 2

Section 1.

That the City of Copperas Cove supports the Southeast Bypass Project, as it will provide a critical link along the NHS and Trunk Systems to provide for uninterrupted traffic flow.

Section 2.

That the City of Copperas Cove supports a future general obligation bond debt issuance in the amount of $5.5 million as authorized by the citizens of Copperas Cove in November 2008.

PASSED, APPROVED, AND ADOPTED on this 3rd day of March 2009, at a regular meeting of the City Council of the City of Copperas Cove, Texas which meeting was held in compliance with the Open Meetings Act, Tex. Gov’t. Code, §551.001, et.seq. at which meeting a quorum was present and voting.

______John Hull, Mayor

ATTEST:

______Jane Lees, City Secretary

APPROVED AS TO FORM:

______Charles A. Zech, City Attorney

Resolution No. 2009-09 Page 2 of 2

City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-17 Contact – Andrea Gardner City Manager, 547-4221 [email protected]

SUBJECT: Consideration and action on authorizing the City Manager to issue payment in the amount of $4,296.11 to Hays & Owens for oil & gas legal assistance.

1. BACKGROUND/HISTORY

On August 5, 2008, the City Council authorized the City Manager to enter into an agreement for professional services with Hays & Owens in an amount not to exceed $7,000 for legal assistance with oil & gas operations for conducting a public hearing and revising the City’s existing Oil & Gas Drilling Ordinance.

2. FINDINGS/CURRENT ACTIVITY

On November 5, 2008, the City Manager contacted Mr. Gregg Owens of Hays & Owens, L.L.P. as a professional courtesy to notify him the available balance authorized by the City Council reached its limits, the current status of the governing body and the potential that any future charges for services performed are not guaranteed payment.

Despite the City Manager’s notification to Mr. Owens, Hays & Owens, L.L.P. agreed to complete the work on the presentation for the public meeting and attend the public meeting. City staff was pleased with the work performance of Mr. Owens throughout the process and most especially once notified of the potential risk.

3. FINANCIAL IMPACT

Invoice Date Charges Incurred Amount November 24, 2008 October 2008 1,067.85 December 17, 2008 November 2008 3,618.26 January 14, 2009 December 2008 (390.00) Total Amount $4,296.11

Page 1 of 2 Approval of payment may result in a future budget amendment to appropriate funds for the unbudgeted amount of $4,296.11.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends City Council authorize to issue payment to Hays & Owens, L.L.P. in the amount of $4,296.11.

Page 2 of 2

City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item I-18 Contact – Frank Seffrood, Council Member Place 7,7 547-4221 [email protected]

SUBJECT: Consideration and action on approving a contract between the City of Copperas Cove and the Copperas Cove Country Opry concerning the use of hotel occupancy tax.

1. BACKGROUND/HISTORY

During the FY 2008-09 budget process, the City Council did not appropriate funds for the Copperas Cove Opry or the Cove Opry due to the ongoing dispute between the two entities.

2. FINDINGS/CURRENT ACTIVITY

On February 23, 2009, the appropriate form for placement of an item on an agenda was submitted to the City Secretary for inclusion on the March 3, 2009 agenda.

The attached agreement is proposed to be effective from March 1, 2009 through December 31, 2009.

3. FINANCIAL IMPACT

Approval of the attached contract will require a budget amendment prior to the end of the quarter ending June 30, 2009 to appropriate funds for the expense associated with the contract.

4. ACTION OPTIONS/RECOMMENDATION

City Council needs to take action on attached contract between the City of Copperas Cove and Copperas Cove Country Opry.

Page 1 of 1 CONTRACT BETWEEN THE CITY OF NEW COPPERAS COVE AND COPPERAS COVE COUNTRY OPRY CONCERNING THE USE OF HOTEL OCCUPANCY TAX

THE STATE OF TEXAS ' ' KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CORYELL '

THIS CONTRACTUAL AGREEMENT, made and entered into by and between THE CITY OF

COPPERAS COVE, a Municipal Corporation of the State of Texas, hereinafter called “CITY”, acting by and through its duly authorized City Manager, and COPPERAS COVE COUNTRY ORPY, INC., a non-profit corporation, hereinafter called “ORPY”, acting by and through its duly elected officers:

W I T N E S S E T H:

WHEREAS, the hotel occupancy tax shall be allocated in accordance with the Texas Tax

Code, as amended; and

WHEREAS, collected for the enhancement of the arts and cultural organizations and programs shall be distributed to OPRY under the following terms and conditions:

(a) For and in consideration of the allocation to OPRY by the CITY, the funds

allocated from room occupancy tax shall be used by OPRY for the

encouragement, promotion, improvement, and application of the arts as

authorized under Section 351-101 of the Texas Tax Code a copy of which is

provided as exhibit “A” to this Contract.

(b) The allocation of Hotel Occupancy Tax funds to OPRY shall be only those

Hotel/Motel Occupancy Tax funds collected during the period beginning March

1, 2009 and terminating December 31, 2009. Actual distribution of proceeds to

1 OPRY by the CITY shall be within thirty (30) days after the end of the first

quarter, and quarter-annually thereafter until all of said funds collected by the

CITY during the herein above period are fully paid to OPRY.

expenditure of hotel occupancy tax revenue and upon request of the City

Council or other person, shall make the records available for inspection and

review. If it is determined that OPRY has used the funds for any purpose

other than those identified in II(a) of this contract in any fashion, OPRY shall

repay all improper expenditures and shall remit 10 percent interest per annum

on all improper expenditures from the time OPRY received funds from the

CITY OF COPPERAS COVE under this contract.

(d) No later than thirty (30) days after the quarter ending date, OPRY shall submit

a full and complete expenditure report to the CITY, showing in detail the

disbursement and use of showing in detail the disbursement and use of all

such amounts paid to OPRY and the services or goods and/or merchandise

received for the same. Each report shall contain performance measures to

evaluate the progress of tourism activities. These performance measures are

to be developed by the OPRY and reviewed annually by the City Council. The

reports shall be accompanied by the check register of all related expenditures.

Invoices, receipts or other proofs of expenditures shall be presented with the

quarterly report. Distribution of proceeds shall not be paid to OPRY until all

accounting of disbursed funds have been satisfied as stated herein.

(e) All funds received from CITY shall be accounted for in a separate bank

2 account and shall not be co-mingled with other cash funds.

(f) It is understood and agreed that the receipt of these funds by OPRY shall not

imply any right of automatic renewal of this contract for the ensuing year, or

years, since such option under the Laws of the State of Texas rests exclusively

with the Council.

(g) OPRY shall at all times comply with the ordinances of the CITY OF

COPPERAS COVE and the laws of the State of Texas, particularly complying

in the following:

(1) No later than 60 (sixty) days after the end of each calendar year of

the contract, OPRY shall submit an audited report to the City Council

showing in detail the disbursement and use of all such amounts paid to

each and the services or goods and/or merchandise received for the

same. If OPRY receives more than $100,000, they must provide an

independent third party audit.

(2) All funds received from the CITY OF COPPERAS COVE as herein

provided shall be expended in a manner that promotes tourism and the

convention and hotel industry as defined in the Texas Tax Code,

Section 351.101, as amended. Any proven breach of this covenant

shall be terms for immediate termination of the distribution of funds.

III

In the performance of this contract, OPRY shall not discriminate against any employee or applicant for employment or with any customer with respect to his hire, tenure, terms, conditions or privileges because of his race, color, religion, national origin, sex, disability or ancestry. Proven

3 breach of this covenant may be regarded as a material breach of the contract causing its termination.

All communications between the CITY and OPRY shall be addressed to the City Manager of the CITY OF COPPERAS COVE.

It is understood and agreed that in the event any provision of this contract is inconsistent with requirements of law, the requirements of law will control and the parties shall revert to their respective positions which would otherwise be enjoyed or occupied by the respective parties for the terms of this contract.

The foregoing instrument in writing between the parties herein, constitutes the entire agreement between the parties, relative to the hotel tax receipts made the basis hereof. IN

WITNESS WHEREOF, the parties have hereunto set their hands in duplicate originals, in the City of

COPPERAS COVE, Comal County, Texas, on this ______day of ______2009.

CITY OF COPPERAS COVE, TEXAS

BY:______Andrea M. Gardner, City Manager ATTEST:

______Jane Lees, City Secretary COPPERAS COVE COUNTRY ORPY, INC.

BY:______TITLE:______

4 ATTEST:

______Secretary

5 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item I-19 Contact – Frank Seffrood, Council Member Place 7,7 547-4221 [email protected]

SUBJECT: Consideration and action on Ordinance No. 2009-03, amending the City’s “Fee Schedule”.

1. BACKGROUND/HISTORY

Most of the City’s fees are identified in a “Fee Schedule” which is formally adopted by the City Council in the form of an Ordinance. Each year, and sometimes more frequently, the ordinance is presented to the City Council for consideration of certain changes and additions.

Various fees that are on other City Ordinances are being consolidated as they are identified so that citizens will have one location for all City Fees.

The updated Solid Waste Ordinance was approved by City Council on August 19, 2008 with all fee references to the Fee Schedule. Furthermore, the City Council approved Ordinance 2008-34, which included the option of the fees associated with the Solid Waste Ordinance.

The fee adopted for residential/bulky items/white goods curbside pick up is $18.00 for up to 3 cubic yards and $6.00 for each additional cubic yard.

2. FINDINGS/CURRENT ACTIVITY

On February 23, 2009, the appropriate form for placement of an item on an agenda was submitted to the City Secretary for inclusion on the March 3, 2009 agenda.

The following options are available for consideration by the City Council:

1. Eliminate the residential/bulky items/white goods at the curb pick up (3 cubic yards) with the charge of $18.00.

2. Provide residential/bulky items/white goods pick up at the curb upon “account holder request only” at a charge of $18.00 up to 3 cubic yards and $6.00 for each cubic yard in excess of the minimum (3 cubic yards).

Page 1 of 2 3. Increase the monthly solid waste fee for all residential solid waste customers. This option includes the bi-weekly allowance for pick up of up to 3 cubic yards of residential/bulky items/white goods at the curb.

4. FINANCIAL IMPACT

Option 1: This option will cost the City an average cost of $60,000 per year for disposal cost only (does not include personnel cost associated with the pickup service).

Option 2: This option requires only those customers requesting the service to pay for the service. This option will reduce the personnel and fuel costs associated with the service pick up.

Option 3: This option would require an additional fifty cent monthly charge to each solid waste residential customer to cover the cost of providing the service ($60,000).

5. ACTION OPTIONS/RECOMMENDATION

City Council recommends action be taken on this matter by adoption of Ordinance No. 2009-03, amending the City’s “Fee Schedule.”

Page 2 of 2 ORDINANCE NO. 2009-03

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS AMENDING THE FEE SCHEDULE FOR THE CITY OF COPPERAS COVE; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE.

WHEREAS, The City of Copperas Cove adopted a “Fee Schedule” on September 16, 2008 for Fiscal Year 2008-2009; and

WHEREAS, Various fees charged by the City of Copperas Cove are out of date, no longer applicable, or require adjustments; and

WHEREAS, Members of the City of Council submitted a “Request for an Item to be Placed on an Agenda” dated February 23, 2009 for inclusion on the March 3, 2009 agenda.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS:

SECTION 1. That the “Fee Schedule” attached to this ordinance as “Exhibit 1” and incorporated herein by reference is hereby adopted as presented.

SECTION 2. That all ordinances for which provision has heretofore been made are hereby expressly repealed if in conflict with the provisions of this ordinance.

SECTION 3. That should any section, clause, or provision of this ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of this ordinance or any other ordinance of the City as a whole or any part thereof, other than the part so declared to be invalid.

SECTION 4. That this ordinance shall go into effect upon passage.

PASSED, APPROVED AND ADOPTED this 3rd day of March 2009, at a regular meeting held by the City Council of the City of Copperas Cove, Texas, pursuant to the Tex. Gov’t Code § 551.001, et.seq., at which meeting a quorum was present and voting.

______John A. Hull, Mayor

Ordinance No. 2009-03 Page 1 of 2 ATTEST:

______Jane Lees, City Secretary

APPROVED AS TO FORM:

______Charles E. Zech, City Attorney

Ordinance No. 2009-03 Page 2 of 2 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee POLICE DEPARTMENT Wrecker Surcharge Fee - Per Call (Charged only if Notification Letter Sent by City) $10.00 Alarm-excessive false alarm fee $50.00 Bicycle Registration $2.00 Criminal History Letters $6.00 Photographs $3.00 Fingerprints (per card) $5.50 INS Fingerprinting $20.00 Offense Reports: - In Person (per page) $0.10 - Mail (per page) Postage + .10 Fax: - Local (per page) $0.10 - Long Distance/Same Area Code (per page) $0.50 - Long Distance/Other Area Code (per page) $1.00 Accident Reports (per report) $5.00 Certification of Accident Report $2.00 Escort Fees for movers $25.00

ANIMAL CONTROL Surrender Fees: - Resident $5.00 - Non-Resident $10.00 Adoption Fees: - Dogs $15.00 - Cats $15.00 City Licenses: - Dogs $3.00 - Cats $3.00 Impound Fees: - Reclaimed First Day $20.00 - Additional Days (per day) $3.00 - If the animal was tranquilized (adding to the impound fee) $10.00 - Daily Boarding Fee (after owner notification) $5.00 - Quarantine Fee (per day) $10.00 Exotic Wildlife Permit $25.00 Animal Vendor Fee $70.00 Vicious/Dangerous Animal Registration $150.00 Euthanasia: - Resident $15.00 - Non-Resident $25.00 Duplicate License Tag $2.00 Disposal of Farm Animals (varies depending on weight and use of heavy equipment): Animal Control Standard Fee $25.00 Plus (if necessary) utilizing a front loader $75.00/hr Plus disposal fee $0.0235/pound Microchip Fee (Cats & Dogs) $10.25 Deer Feeding Violation (Ord 2007-03) - 1st Offense $50.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee Deer Feeding Violation (Ord 2007-03) - 2nd Offense $100.00 Deer Feeding Violation (Ord 2007-03) - 3rd Offense & Beyond $150.00

FIRE DEPARTMENT Annual License Fee - Private Ambulance Service $2,200.00 Non-Emergency Service Call (per half hour) $25.00 Witness Fees (per half hour) $25.00 Stand-by-Time (per hour) $75.00 Ambulance Rates (EMS): - Base BLS Inside City Limits $650.00+mileage - Base ALS 1 Inside City Limits $750.00+mileage - Base ALS 2 Inside City Limits $850.00+mileage Rural Call Charge (BLS & ALS) $800.00+mileage (does not apply if rural area is covered by separate contract) Ambulance Rates (EMS): - Mileage Charge from Station to Delivery Point (per mile or fraction thereof) $15.00 No Transport: City (if requested by patient or family) $175.00 No Transport: County (if requested by patient or family) $600.00 (does not apply if rural area is covered by separate contract)

Fire Response Related Services: Engine w/2 personnel $500/hr Ladder w/2 personnel $600/hr Brush truck w/2 personnel $400/hr Support Truck $200/hr Foam $45/gal Absorbent $18/bag Extrication tools $300.00 Investigator $175.00

Fixed Piping Systems Permit $100.00 (Commercial kitchen hoods, ducts, etc) Permit covers the following: - plans review - necessary meetings w/engineers, builders, contractors - witness testing - final inspection/approval

Fire Alarm Systems Permit Permit covers the following: - plans review - necessary meetings w/engineers, builders, contractors - witness functional testing - final inspection/approval -200 or fewer initiating/signaling devices $125.00 -More than 200 devices 100.00 + .50/device -Maximum permit fee $1,000.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee

Fire Protection Systems Permit $100.00 Permit covers the following: - plans review - necessary meetings w/engineers, builders, contractors - witness of hydrostatic testing (below & above ground) - witness functional testing - final inspection/approval

Above & Below Ground Fuel Storage Tank Installation $100.00 Permit covers the following: - plans review - necessary meetings w/engineers, builders, contractors - witness tank installation - witness tank & piping testing - final inspection/approval

Above & Below Ground Fuel Storage Tank Removal $35.00 (No plans required) Permit covers the following: - witness tank removal to insure no contamination

Fireworks Display (Public Display) $250.00 Permit covers the following: - plans review & site approval - site inspection during setup - supervision of display & Engine Company stand-by

Day Care Inspection (No plans required unless new facility) - Home based day care $35.00 - Commercial day care $50.00

Nursing Home/Assisted Living Facility Inspection (No plans required unless new facility) - Less than 50 residence $75.00 - More than 50 residence $150.00

Foster Home/Group Home Inspection (No plan required) $35.00

Adoptive Home Inspection (No plan required) No Charge

Private School/Instructional Facility $50.00 (No plan required unless new facility)

Re-inspection Fee $35.00 (charged only when the business has failed both the initial inspection and one re-inspection)

Burn Permit $35.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee ENGINEERING Standard Construction Specifications $10.00 Drainage Master Plan $35.00 Plat/Map Copies (Black & White): - 8.5 x 11 $1.00 - 11 x 17 $2.00 - 17 x 22 $3.00 - 24 x 36 $4.00 - 30 x 40 $5.00 - 36 x 48 $6.00 Plat/Map Copies (Color): - 8.5 x 11 $2.00 - 11 x 17 $4.00 - 17 x 22 $6.00 - 24 x 36 $8.00 - 30 x 40 $10.00 - 36 x 48 $12.00 Custom/Special Request Plots (Color): - 8.5 x 11 $6.00 - 11 x 17 $12.00 - 17 x 22 $18.00 - 24 x 36 $24.00 - 30 x 40 $30.00 - 36 x 48 $36.00 Street/Various Maps (Plots): - 24 x 36 $7.50 - 30 x 40 $8.75 - 36 x 48 $10.00 Street Map AutoCAD File $60.00 Adobe Acrobat/PDF File $30.00 City Limits & ETJ Map (B & W) $5.00 City Limits & ETJ Map AutoCAD File $50.00 Color Plots (Aerial Photos): - 8.5 x 11 $3.00 - 11 x 17 $6.00 - 24 x 36 $15.00 - 30 x 40 $20.00 - 36 x 48 $25.00 Color Plots (Zoning): - 24 x 36 $12.00 - 30 x 40 $18.00 Custom Plat/Map Copies (Black & White): - 8.5 x 11 $2.00 - 11 x 17 $4.00 - 17 x 22 $6.00 - 24 x 36 $8.00 - 30 x 40 $10.00 - 36 x 48 $12.00 Custom Street/Various Maps (Plots): - 24 x 36 $15.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee - 30 x 40 $17.50 - 36 x 48 $20.00 Custom Color Plots (Aerial Photos): - 11 x 17 $12.00 - 24 x 36 $30.00 - 30 x 40 $40.00 - 36 x 48 $50.00 Custom Color Plots (Zoning): - 24 x 36 $24.00 - 30 x 40 $36.00 - Street Map $9.00 - City Limits & ETJ Map $50.00

CITY SECRETARY Massage Business License (without State License) $110.00 Masseur/Masseuse License (without State License) $60.00 Taxi Permits $60.00 Wrecker License Fee $85.00 Amusement Permit $150.00 Amusement Deposit $300.00 Poolroom, Gameroom (More than 1 video game) $60.00 Domino Hall license $60.00 Gameroom (with only 1 video game) $25.00 Gameroom (Eight - Liners only) $2,000.00 Video/Electronic Game License Fee (Each) $15.00

Contractor Registration: - Registration Fee $110.00 - Less than 90 Days $60.00 - Annual Renewal Fee $85.00 Certificate of Occupancy $40.00 Mobil Home Park License $125.00 Adult Oriented Business Permit $300.00

Oil/Gas Drilling Permits (per well) $1,000.00

BUILDING & DEVELOPMENT New Construction: - Single Family Residence $30.00+$3.00/100 sq. ft. - Duplex/Multi-family (per unit) $30.00+$5.00/100 sq. ft. - Commercial $100.00+$5.00/100 sq. ft.

Note an additional fee of $30.00 for plan/site review for 0-999 sq. ft. and over.

Alterations/Repairs: (Accessory buildings, Detached Garages, Asphalt or Paving, Driveways, Sidewalks, Parking Lots, etc.) Material Cost: CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee - 0 to 3,000 $25.00 - 3,001 to 4,000 $30.00 - 4,001 to 5,000 $35.00 - 5,001 to 6,000 $40.00 - 6,001 to 7,000 $45.00 - 7,001 to 8,000 $50.00 - 8,001 to 9,000 $55.00 - 9,001 to 10,000 $60.00 - 10,001 to 11,000 $65.00 Thereafter, per 1,000 $5.00 Structure Relocation Permit $50.00 - Deposit $200.00 Demolition Permit $50.00 - Deposit $200.00 Swimming Pool Construction Permit: - Private In-Ground $30.00 - Private Above-Ground (Including Hot Tubs) $20.00 Alarm Permit - Non-Residential Alarm Permit $20.00

Plumbing: Base Permit Fee $25.00 Per Drain, Trap, Fixture $3.00 Minor Residential Alteration, Repair or Replacement of Existing Water or Sewer $20.00 Piping, Water Heater (no base fee required) Minor Commercial Alteration, Repair or Replacement of Existing Water or Sewer $25.00 Piping, Water Heater (no base fee required) Underground Sprinkler Systems: - Irrigation System & Protective Devices $35.00 - Water Treatment System $25.00 Building Sprinkler Systems: Fire Suppression - Sprinkler Heads (each) or $30.00 maximum fees for 1st 50 heads $1.00 Additional Fee for every 25 heads over 50 $5.00 - Cut-Off Valves (each) $5.00 Reinspection Fees $25.00

Mechanical: Base Permit Fee $25.00 Each Heating, Ventilating, Duct Work, AC or Refrigeration System $5.00 Repairs/Alterations $5.00 Boilers Based on BTU's: 33,000-165,000 $5.00 165,001-330,000 $10.00 331,000-1,165,000 $15.00 1,165,001-3,330,000 $25.00 Over 3,330,000 $35.00 Reinspection Fee $25.00

Gas: Inspection of Consumers Piping (rough and final piping) $25.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee Mobile Home Gas Test $25.00 Reinspection Fee $25.00

Electrical: Single Family Residence: - Less than 2,000 sq. ft. $40.00 - Over 2,000 sq. ft $50.00 Duplex: - Per Structure $60.00 Multi-Family: - First Unit $40.00 - Each Additional Unit $20.00 Commercial: - 200 AMP Service $50.00 - 400 AMP Service $100.00 - 600 AMP Service $150.00 - 800 AMP Service $200.00 Remodeling and Service $25.00 Sign Circuit $25.00 Residential: - Change-Out Services $25.00 - Remodeling $25.00 - Garage Conversion $25.00 - Residential Add-on $25.00 Swimming Pools $25.00 Mobile Homes (New and Change Out Service) $25.00 Reinspection Fee $25.00

Electrical License Fees: - Master Electrician (new) $35.00 - Master Yearly Renewal $25.00 - Journeyman/Limited Journeyman/Maintenance (new) $35.00 - Journeyman Yearly Renewal $15.00 - Apprentice $10.00 - Apprentice Renewal $10.00

Sign Inspection Fees: - 0 to 16 sq. ft. of face area $25.00 - 16.1 to 96 sq. ft of face area $25.00 - 96.1 to 192 sq. ft. of face area $25.00 - 192.1 sq. ft. and larger $30.00

STREETS Street Cuts $200.00+10.00/sq. ft.

Signs: Street Sign (each) $90.00 Stop or Yield Sign (each) $90.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee Combination (stop & street) $135.00

PARKS AND RECREATION Swimming Pools: Swimming Pool Admission: (all pools) - Children (0-16 years) $2.00 - Adult (17 +years) $3.00 - Senior Citizens (50-64) $1.00 - Senior Citizens (65+) No Charge Summer Swim Pass: - Individual Youth $25.00 - Individual Adult $50.00 - Family of 4 (10.00 each additional family member) $100.00 - Senior Citizens (50-64) $25.00 - Senior Citizens (65+) No Charge

Water and Land Aerobics (per class) $1.00 Swim Lessons $35.00 Swim Club (per month) $35.00 Life Guard Certification Class $150.00

Buildings: Turkey Creek Activity Center: (4 hour rental) $200.00

Civic Center: (8 hour rental) - Deposit $500.00 - Fee $400.00 - Fee Each Additional Hour $50.00 - Stage Rental / Set-up $100.00

Allin House: (5 hour rental) - Deposit $200.00 - Fee $100.00 - Fee Each Additional Hour $20.00 Community/Civic Meetings per Hour $15.00

Ogletree Pavilion: (8 hour rental) - Deposit $200.00 - Fee $200.00 - Fee each additional hour $35.00

City Park Facilities: Fester's House: (5 hour rental) - Deposit $50.00 - Fee $50.00 - Each Additional Hour $10.00

Pavilion: (all day) CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee - Deposit $25.00 - Fee $50.00

R.V. Park: - Daily $20.00 - Weekly $100.00 - Monthly $250.00

Pool Parties (2 hour rental): - Deposit $50.00 - Fee (up to 50 people) $100.00 - Additional Fee (51 - 75 people) $25.00 - Additional Fee (76 - 100 people) $50.00 - Additional Fee (101 - 125 people) $75.00 - Fee each additional hour (Based on Lifeguards required) $50.00

Inflatable Jump Castle Party (2 hour rental): - Deposit $100.00 - Rental Fee $100.00

Ball Fields: (3 hour rental) - Softball $30.00 - Baseball $30.00 - Football $30.00 - Soccer $30.00 - Each Additional Hour (fields) $10.00 - Lights (per hour) $20.00

Tournaments: Equip. and Clean-up Deposit for all Tournaments $200.00 Tournament Fees-to be determined by number of hours used - Field Lining (manhours) $20.00 - Use of Score Box for Tournaments $25.00 - Lights (per hour) $20.00 Other - Staff and Utilities (per hour) $20.00

Youth Activities: Youth Sports Fee (per sport) (2nd child $5.00 discount): - Soccer, Basketball, Flag Football $35.00 - Softball, Baseball $55.00 - Football $85.00 - Cheerleading $55.00 - Non Resident (Soccer, Basketball, Flag Football, $40.00

Adult Sports Fee (per sport): - Fee (per team) $250.00

Water Aerobics - Per class $1.00 - Per month $15.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee

Special Events: Camps and Clinics: - Sports Camps (per week) $50.00 - Day Camps (per week) $70.00

Co-Sponsored programs to be determined based on cost of operation

CEMETERY City Resident: - Adult Plot $700.00 - Adult Plot (1 year: monthly @ 3% interest) $59.14 - Adult Plot (3 years: monthly @ 5% interest) $20.86 - Child Plot $300.00 - Child Plot (1 year: monthly @ 3% interest) $25.34 - Child Plot (3 years: monthly @ 5% interest) $8.94 Non-City Resident: - Adult Plot $1,400.00 - Adult Plot (1 year: monthly @ 3% interest) $118.27 - Adult Plot (3 years: monthly @ 5% interest) $41.72 - Child Plot $500.00 - Child Plot (1 year: monthly @ 3% interest) $42.24 - Child Plot (3 years: monthly @ 5% interest) $14.90

PLANNING Plats: Minor Plats - Preliminary and Final $250.00 Minor Replats - Preliminary and Final $250.00 Amended Plats $150.00 Vacated Plats: - Less than 10.0 Acres $100.00 - 10.0 to 50.0 Acres $150.00 - Over 50.0 Acres $200.00 Major Plat - Preliminary - Less than 10.0 Acres $300.00 - 10.0 to 50.0 Acres $400.00 - Over 50.0 Acres $500.00 Major Plat - Final - Less than 10.0 Acres $300.00 - 10.0 to 50.0 Acres $400.00 - Over 50.0 Acres $500.00 Rezoning Application Fee $200.00 Variance Application Fee $110.00 Document Copies: - Comprehensive Plan $25.00 - Adult Oriented Business Ordinance $25.00 - Zoning Ordinance $15.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee - Subdivision Ordinance $10.00

LIBRARY Resident User Fee No Charge Non-Resident User Fee (per year) $10.00 Non-Resident User Fee: City Employees (F.T) No Charge Replacement Card (lost only) $3.00

Fines: - Overdue Books (per day) $0.25 - Overdue Maximum Fine Cost of Item - Overdue Interlibrary-loan (per day) $1.00 - Lost/Damaged ILL processing fee $10.00 plus Cost of Item - Overdue VHS Tape/DVD (per day) $1.00 - Overdue A/V Equipment (per day) $5.00 Lost/Damaged Items Cost + $10.00 Lost Vertical File Material $1.00 Lost Governmental Publications $5.00 Overdue Postage - Regular (per notice) $0.50 Overdue Postage - Certified (per notice) $6.00 Inter Library - Loan Postage $3.00

Miscellaneous Repair/Replacement Costs: - Video Cover (Video/VHS Case) $1.50 - Small Kit Plastic Bag $1.75 - Medium Kit Plastic Bag $2.00 - Large Kit Plastic Bag $2.50 - Book Jacket/Cover $1.50 - Replacement Bar Code Label $0.50 - Rebinding of Damaged Books Actual Cost - Repaired Videos/Audio Cassettes, DVDs, CDs Actual Cost - Replacement Videos/Audio Cassettes, DVDs, CDs Actual Cost - Single Cassette Albums $3.50 - Double Cassette Albums $3.75 - Three Cassette Albums $4.00 - Four Cassette Albums $5.50 - Six Cassette Albums $5.75 - Eight Cassette Albums $6.00 - Ten Cassette Albums $6.00 - Twelve Cassette Albums $8.75 - CD Albums 4-5 Capacity Storage $8.00 - CD Albums 6-9 Capacity Storage $9.00 - CD Albums 10-19 Capacity Storage $12.00 - CD Albums 20- Capacity Storage $14.00 - CD Book Sleeves - each $1.00 - Protective Strips - VHS/Audiocassettes $1.00 - Protective Strips - CDs/DVDs $1.00 Test Proctoring $15.00/hr CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee Typing Paper (per sheet) $0.10 Computer Printout (per page) $0.10 Blank Computer Disk $1.00

Meeting Room Rental: - Government Entity No Charge - Youth Groups (free 2 hr block twice monthly, charge after that) $15.00/meeting/per 2 hr. block - Non Profit Organizations (per hour) $15.00 - Private Organizations (per hour) $30.00

CODE & HEALTH Permits: Garage Sale Permits $10.00 One Day Car Wash Permits: - In City Resident/Organization $15.00 - Non-Resident/Organization $100.00 Peddler/Itinerant Vendor Permits: - In City Resident $25.00 - Out of City Residents (first application w/ $1,000.00 bond) $110.00 Administrative Mowing Fee for Code Violations cost +$150.00 Junkyard/Wrecking Yard $100.00 Health Permits $75.00 Health Permits (for Non-Profit use) $25.00 Temporary Health Permit (Up to Three Days) $35.00 Temporary Health Permit (Up to Three Days) (for Non-Profit use) $12.50 Retail Food Store Permit $60.00

Food Handlers Card: - One year $10.00 - Two Year $15.00 Food Handlers Card (for Non-Profit use) $2.00/student Replacement of Lost Food Handlers Card $5.00

Manager Accreditation: - Course and Certification $0.00 - Renewal $0.00

GOLF COURSE * The Golf General Manager, subject to approval by the City Manager, shall have the authority to utilize various discount coupons and special promotional rates that deviate from this schedule.

Green Fees: Weekday - Regular $14.00 Junior (weekdays only) $7.00 Senior (weekdays only) $11.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee Weekday - Twilight (4pm) $11.00 Weekday - Twilight (6pm) $9.00 Weekend/Holiday - all $19.00 Weekend - Twilight (4pm) $14.00 Weekend - Twilight (6pm) $12.00 Cart Rental: 9 Holes - per person $10.50 18 Holes - per person $14.00 Driving Range: Small Bucket $3.00 Large Bucket $6.00 Range Card $50.00

10 Round Punch Card (weekend) $150.00 10 Round Punch Card (weekdays) $100.00 AGF Tournament $15.00

Annual Green Fees: Single (annual payment) $625.00 Single (semi annual payment) $375.00 Single (monthly payment) $72.00 1st Dependent (annual payment) $225.00 Each additional Dependent (annual payment) $125.00 1st Dependent ( semi annual payment) $150.00 Each additional Dependent (semi annual payment) $87.50 Single Senior (annual payment) $475.00 Single Senior (monthly payment) $55.00 Senior Spouse (annual payment) $175.00 Regular Spouse (annual payment) $225.00 Single Senior (semi-annual payment) $287.50 Senior Spouse (semi annual payment) $118.75 Regular Spouse (semi annual payment) $150.00 Junior (annual Payment) $450.00 Junior Summer (June, July, August) $120.00 Junior (semi annual payment) $262.50 City Employee - Full Time 1/2 price on AGF Late Fees-Late Payments (assessed after seven days) $7.00

Equipment Rental: (+tax) Pull Carts - 9 Holes $4.00 Pull Carts - 18 Holes $6.00

Cart Storage: (Includes Trails Fees) Cart Storage (annual payment) $575.00 Cart Storage (semi annual payment) $350.00 Guest/Borrowers of private carts $12.00

Trail Fees:(private) Annual (one payment) $300.00 Semi Annual (payment plan) $200.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee Daily (per round) $12.00

Handicaps - Annual $20.00

ADMINISTRATIVE FEES-NON DEPARTMENTAL Returned Checks Fee $30.00 NSF Electronic Draft Fee $30.00

Charges for providing copies of public information: Paper Copy - Standard Size 81/2 x 11 (per page) $0.10 Oversized Paper Copies 11x17 (per page) $0.50 Posting/Shipping Charges Actual Cost Compact Disc $1.00 DVD $3.00

Non-standard Size Copies: - Diskette (each) $1.00 - Magnetic Tape (each) $12.00 - VHS Video Cassette (each) $2.50 - Audio Cassette (each) $1.00 - Other Charges Actual Cost

Computer Resource Charges: - Mainframe (per minute) $10.00 - Midrange (per minute) $1.50 - Client/Server (per hour) $2.20 - PC or LAN (per hour) $1.00 - Programming Time (per hour) $26.00

Fax Charges: - Local (per page) $0.10 - Long Distance/Same Area (per page) $0.50 - Long Distance/Other Area Code (per page) $1.00

Personnel (per hour) $15.00

UTILITIES Service Run for Multiple Trips to Residence/Location $25.00 Reread Meter Service Run $10.00 Transfer Fee $25.00 Late Charge $25.00 Pulled Meter/Plugged Meter $75.00 Meter Accuracy Check $15.00 Fire Hydrant Meter Deposit $650.00 Fire Hydrant Water use - per 1,000 Gallons $4.49 Fire Hydrant Meter Monthly Rental Charge $50.00 Unauthorized Service - (when meter is turned on or off by $75.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee anyone other than water department personnel) Utilities Automatic Draft from Checking/Savings FREE Utilities Pay by Credit Card Processing Fees $1.25 Utilities Check Processing Fee per $150 transaction (phone/on-line option) $3.75 Riser Deposit $50.00 Reconnect Fee $25.00 New 3/4" Water Tap ** into city water main (incl. srv. conn.) $575.00 Water Tap 1" and larger into city water main (incl. srv. conn.) 3/4" tap fee + additional time and materials New 3/4" Water Tap srv. Connection for an existing water service. $200.00 New Water Tap 1" and larger srv. Connection for an existing water service. 3/4" tap fee + additional time and materials The following cash deposits shall be required for each meter prior to having water services started: Water customers deposits: 3/4" meter $34.00 1" meter $92.00 1-1/2" meter $133.00 2" meter $528.00 3" or larger meter $750.00 Sewer customers deposits: Residential $21.00 Multi-family $291.00 Commercial $51.00 Hotel/motel $184.00 Government $280.00 Industrial $394.00

Minimum fees for the meter size: 3/4" meter $11.00 1" meter $15.50 1-1/2" meter $23.00 2" meter $34.00 3" meter $90.00 4" meter $141.00 6" meter $239.00 Contractor $11.00 Bulk $11.00

Rate per 1,000 Gallons of Water: 3/4" meter $2.85 1" meter $3.11 1-1/2" meter $3.49 2" meter $3.65 3" meter $3.65 4" meter $3.65 6" meter $3.65 Bulk Meter $4.49 Contractor $4.49 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee Sale of water to customers-outside city limits -- Minimum Rates: 3/4" meter $16.00 1" meter $22.00 1-1/2" meter $34.00 2" meter $50.00 3" meter $120.00 4" meter $200.00 6" meter $350.00

Drainage (residential): Residential Single Family $6.00 Master Meter multi-family (bill to owner/property mgr.) - minimum *** $6.00 Individual Meter Duplex (per unit) *** $3.60 Individual Metered 3-4 unit (per unit) *** $3.60 5 or more units (Individual Metered) - minimum *** $6.00 ***For the exact amount please refer to the City Ordinance - Article I, Sec. 11-5. City uses a formula to assess the charge.

Drainage (non-residential) - minimum *** $6.00 ***For the exact amount please refer to the City Ordinance - Article I, Sec. 11-5. City uses a formula to assess the charge.

Sewer Sewer minimum rate (all customers) $11.00 Rate per 1,000 Gallons of Water $3.50 6" Sewer Tap ** $750.00 Sewer Tap larger than 6" 6" tap fee + additional time and materials Water Connect Fee * $250.00 Sewer Connect Fee* $80.00 Connect Fee $15.00 Meter Box Reset Fee $150.00 After Hours Service Run $50.00

* Fee charged in those instances where tap exists or is being installed by an external party. ** In those instances where a street cut is required and being done by an external party, a street cut fee will be assessed in addition to the tap fees.

SOLID WASTE Solid Waste Deposit (residential) $35.00 Solid Waste Deposit (commercial) $60.00

Residential Monthly rates: One-family residence $13.00 Two-family residence on one water meter $26.00 Two-family residence on separate water meters $13.00 Additional container $13.00 Bulky items/White goods at the curb pick up (3 cubic yards) $18.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee Bulky items/White goods in excess of 3 cubic yards - per cubic yard $6.00 Missed service fee $10.00 Non payment container confiscation $25.00 Service fee to replace lost, stolen, or damaged container $15.00 Service fee to find lost container $25.00 Exchange for a larger container $10.00 Fee for overloaded container $4.50 Automated container reload for excess garbage (per load; 2 loads max) $4.50 Removal of container from curb by city employees $7.50 Brush in excess of 3x3x10 (3 cubic yards) - per cubic yard $6.00

Commercial Monthly Rates for 96 Gallon Container: Twice-a-week pickup of one automated container $21.00 Twice-a-week pickup for one additional container $34.00 Twice-a-week pickup for two additional containers $47.00 Automated container reload for excess garbage (per load; 2 loads max) $4.50 Fee for overloaded container $4.50

Commercial Collection Dumpster Rates: 3 cubic yard for 1 day Pickup $57.99 4 cubic yard for 1 day Pickup $77.31 6 cubic yard for 1 day Pickup $96.65 8 cubic yard for 1 day Pickup $119.55 10 cubic yard for 1 day Pickup $152.85 3 cubic yard for 2 day Pickup $109.72 4 cubic yard for 2 day Pickup $133.79 6 cubic yard for 2 day Pickup $172.12 8 cubic yard for 2 day Pickup $212.86 10 cubic yard for 2 day Pickup $268.73 3 cubic yard for 3 day Pickup $148.78 4 cubic yard for 3 day Pickup $182.24 6 cubic yard for 3 day Pickup $236.46 8 cubic yard for 3 day Pickup $302.72 10 cubic yard for 3 day Pickup $384.12 3 cubic yard for 4 day Pickup $193.97 4 cubic yard for 4 day Pickup $238.32 6 cubic yard for 4 day Pickup $309.82 8 cubic yard for 4 day Pickup $397.70 10 cubic yard for 4 day Pickup $500.50 3 cubic yard for 5 day Pickup $237.92 4 cubic yard for 5 day Pickup $294.40 6 cubic yard for 5 day Pickup $380.73 8 cubic yard for 5 day Pickup $489.36 10 cubic yard for 5 day Pickup $616.88

Mechanical assistance to unload items $40.00 Manual collection (per hour) $110.00 Dumpster cleanup due to unsanitary conditions $50.00 Dumpster cleaning, painting, and repair after fire $185.00 CITY OF COPPERAS COVE ADOPTED FEE SCHEDULE Ordinance 2009-03 (Exhibit 1) EFFECTIVE OCTOBER 1, 2008 Fee Disposal Fees: - Minimum Charge (up to 240 lbs.) $5.64 - Per Ton $47.00 Weighing Vehicles $8.00 Rear Load Dumpster Rental includes the following - Delivery $25.00 - Service/Pull Fee (3 cubic yd) $25.00 - Service/Pull Fee (6 cubic yd) $50.00 - Rental Per Day Fee $2.00 Compost: - Bulk (per cubic yard) $8.50 - Container (up to 30 gallons) $2.25 - Delivery (per delivery within City limits only) $15.00 Kraft Bags $.31+ sales tax

Tire Disposal: - Passenger/light truck tire, less than 17.5 " rim diameter $3.00 - Truck Tire, greater than or equal to 17.5 " rim diameter $7.00 Used Oil Filters $1.00

Surcharge for uncovered load $12.00 Pull Offs/Transfer Station $5.00 Roll Offs (includes the following 5 items): - Delivery $125.00 - Service/Pull fee $125.00 - Rental Per Day (20 cubic yard) $4.33 - Rental Per Day (30 cubic yard) $4.66 - Rental Per Day (40 cubic yard) $5.00 - Disposal (per ton) $47.00 - Deposit $250.00

Auto-Lid Locks $25.00 installation fee, plus $2.50 monthly rental

Excess Garbage or Overloaded Containers: Container Reload Fees while on site 3 yard container $13.96 4 yard container $17.52 6 yard container $23.31 8 yard container $28.62 10 yard container $33.60 Return Service 3 yard container $28.53 4 yard container $32.09 6 yard container $37.88 8 yard container $43.19 10 yard container $48.17

Deposit for recurring use of the Transfer Station $750.00 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-2 Contact – Andrea Gardner, City Manager,r 547-4221 [email protected]

SUBJECT: Consideration and action on Resolution 2009-02, accepting the Office of Rural Community Affairs 2008 TxCDP Grant No. 728050, awarded for the purpose of construction improvements to the sewer system including replacement of wastewater lines, manholes and service reconnections.

1. BACKGROUND/HISTORY

On July 11, 2006, the Copperas Cove City Council approved Resolution 2006-29 authorizing the submission of a grant application to the Texas Community Development Program (TCDP) to apply for funding through the Community Development Block Grant (CDBG) program for funding year 2008. In addition to the approval of Resolution 2006-29, the City Council conducted the required Public Hearing to provide an opportunity for citizen input regarding the water and wastewater projects preferred for submission purposes and within the eligible areas.

2. FINDINGS/CURRENT ACTIVITY

The City of Copperas Cove received a CDBG grant award of $250,000 from the State of Texas to assist in the provision of wastewater system improvements. Acceptance of the funds with the approval of a resolution and commitment of local cash matching funds in the amount of $73,533 is required.

3. FINANCIAL IMPACT

Total CDBG funding awarded is $250,000 and requires a minimum match of $50,000. However, staff has identified projects totaling $323,533, thus the total funding required by the City is $73,533. Staff has identified the funding source for the match as the 2003 Certificates of Obligation that have been earmarked for water and sewer improvement projects.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends that the City Council approve Resolution No. 2009-02, accepting the Office of Rural Community Affairs 2008 TxCDP Grant No. 728050 awarded for the purpose of construction improvements to the sewer system including replacement of wastewater lines, manholes and service reconnections.

Page 1 of 1 RESOLUTION NO. 2009-02

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, ACCEPTING THE AWARD OF A GRANT IN THE AMOUNT OF $250,000 FROM THE OFFICE OF RURAL COMMUNITY AFFAIRS FOR THE CITY’S SEWER SYSTEM IMPROVEMENTS PROJECT.

WHEREAS, The City of Copperas Cove, Texas has received notification that it has been awarded a grant of $250,000 from the State of Texas to assist in the provision of wastewater system improvements; and

WHEREAS, The City of Copperas Cove has committed $73,533 as a local cash matching contribution; and

WHEREAS, the City of Copperas Cove has a need for those funds in order to construct improvements to the sewer system, replacement of existing wastewater lines and service connections, including manholes and pavement repairs.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS:

SECTION 1: That the City Council of Copperas Cove hereby accepts the 2008 Community Development Block Grant No. 728050 from the Office of Rural Community Affairs in the amount of $250,000 grant to assist in the provision of Sewer System Improvements.

SECTION 2: That the City Council of Copperas Cove hereby accepts the contract agreement including all grant conditions contained therein as evidenced by the contract between the City of Copperas Cove and the Office of Rural Community Affairs.

______John Hull, Mayor

Resolution No. 2009-02 Page 1 of 2 ATTEST:

______Jane Lees, City Secretary

APPROVED AS TO FORM:

______Charles E. Zech, City Attorney

Resolution No. 2009-02 Page 2 of 2 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-3 Contact – Andrea Gardner, City Manager,r 547-4221 [email protected]

SUBJECT: Consideration and action on Resolution No. 2009-03, authorizing signatories in connection with the Office of Rural Community Affairs TxCDBG Grant No. 728050, awarded for the purpose of construction improvements to the sewer system including replacement of wastewater lines, manholes and service reconnections.

1. BACKGROUND/HISTORY

On July 11, 2006, the Copperas Cove City Council approved Resolution No. 2006-29 authorizing the submission of a grant application to the Texas Community Development Program (TCDP) to apply for funding through the Community Development Block Grant (CDBG) program for funding year 2008. In addition to the approval of Resolution 2006-29, the City Council conducted the required Public Hearing to provide an opportunity for citizen input regarding the water and wastewater projects preferred for submission purposes and within the eligible areas.

2. FINDINGS/CURRENT ACTIVITY

The City of Copperas Cove received a CDBG grant award of $250,000 from the State of Texas to assist in the provision of wastewater system improvements. Prior to the withdrawal of funds, TCDP requires the City of Copperas Cove to prepare a “Signatories Designation Form”. The proposed authorized signatories for the following documents are the Mayor, the City Secretary and City Manager:

• State of Texas Vouchers • Request(s) for Advance or Reimbursement • Contract Amendments • Budget Modifications

3. FINANCIAL IMPACT

Page 1 of 2 for the match as the 2003 Certificates of Obligation that have been earmarked for water and sewer improvement projects.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends that the City Council approve Resolution No. 2009-03, authorizing signatories in connection with the Office of Rural Community Affairs TxCDBG Grant No. 728050 awarded for the purpose of construction improvements to the sewer system including replacement of wastewater lines, manholes and service reconnections.

Page 2 of 2 RESOLUTION NO. 2009-03

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS DESIGNATING REPRESENTATIVES TO EXECUTE VOUCHERS AND CERTAIN REQUESTS FOR ADVANCE OR REIMBURSEMENT AND CONTRACT AMENDMENTS OR BUDGET MODIFICATIONS DURING THE IMPLEMENTATION OF THE 2008 TEXAS COMMUNITY DEVELOPMENT PROGRAM FUNDED SEWER SYSTEM IMPROVEMENTS PROJECT.

WHEREAS, The City of Copperas Cove, Texas has received a grant of $250,000 from the State of Texas to assist in the provision of wastewater system improvements; and

WHEREAS, The Texas Community Development Program has requested that before funds be withdrawn, the City of Copperas Cove must prepare a “Signatories Designation Form”; and

WHEREAS, The City Council of the City of Copperas Cove has expressed a desire that the authorized signatories be those authorized by the City Council.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COPPERAS COVE:

SECTION 1: That the City Council of Copperas Cove hereby appoints and designates representatives to be authorized signatories for the following documents: State of Texas Vouchers Request(s) for Advance or Reimbursement Contract Amendments Budget Modifications

SECTION 2: That the representatives designated and authorized by the City Council are: Mayor City Secretary City Manager

Resolution No. 2009-03 Page 1 of 3

______John Hull, Mayor

ATTEST:

______Jane Lees, City Secretary

APPROVED AS TO FORM:

______Charles E. Zech, City Attorney

Resolution No. 2009-03 Page 2 of 3 A202

Depository/Authorized Signatories Designation Form TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM DEPOSITORY/AUTHORIZED SIGNATORIES DESIGNATION FORM

Contractor __City of Copperas Cove______TxCDBG Contract No. ___728050______

The financial lending institution listed here will serve as the depository for the Texas Community Development Block Grant Program contract funds:

(Name of Lending Institution)

(Address)

(City, State Zip Code)

Fund Account Number:

The individuals listed below are designated by resolution as authorized signators for contractual documents—(At least two (2) Signatories Required)

John Hull Jane Lees (Name) (Name) Mayor City Secretary (Title) (Title)

(Signature) (Signature)

Andrea Gardner (Name) (Name) City Manager (Title) (Title)

(Signature) (Signature)

NOTE: A copy of a Resolution passed by the city council or county commissioner’s court authorizing the signators must be submitted along with this form.

Resolution No. 2009-03 Page 3 of 3 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-4 Contact – Kelli Sames, Human Resources Director,r 542-8922 [email protected]

SUBJECT: Consideration and action on Ordinance No. 2009-01, amending Personnel Policy No. 510 – Family and Medical Leave Act.

1. BACKGROUND/HISTORY

The City of Copperas Cove currently has in effect Personnel Policy No. 510, Family and Medical Leave Act. This policy establishes the standards and guidelines for the City of Copperas Cove’s compliance with Family and Medical Leave (FMLA). From time to time City staff makes recommendations to change personnel policies. In cases where changes are required to personnel policies, City Council’s approval is required. Personnel Policy No. 510, Family and Medical Leave Act, is attached for review.

2. FINDINGS/CURRENT ACTIVITY

On Monday, November 17, 2008, the Department of Labor (“DOL”) issued new Family and Medical Leave Act (“FMLA”) regulations that went into effect January 16, 2009.

Due to the new regulations the City of Copperas Cove revised Personnel Policy 510, Family and Medical Leave Act. This revision is an entire rewrite as many of the prior provisions in the former policy have now changed.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

Human Resources recommends approval of Ordinance No. 2009-01, amending Personnel Policy 510, Family and Medical Leave Act.

Page 1 of 1

ORDINANCE NO. 2009-01

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, APPROVING THE ATTACHED PERSONNEL POLICIES AND PROCEDURES OF THE CITY OF COPPERAS COVE BY REPEALING THE CURRENT PERSONNEL POLICY, N0. 510, (FAMILY AND MEDICAL LEAVE ACT) AND REPLACING THE EXISTING POLICY WITH A REVISED PERSONNEL POLICY, N0. 510, (FAMILY AND MEDICAL LEAVE ACT) AND RATIFYING THE REMAINING SECTIONS OF THE PERSONNEL POLICIES AND PROCEDURES MANUAL; AND DECLARING AN EFFECTIVE DATE.

WHEREAS, The City of Copperas Cove has not updated this ordinance since November 3, 2008.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS: Section 1.

That the Personnel Policies and Procedures Manual dated September 1, 2006, hereinafter set forth and included with this Ordinance as Exhibit "A" is hereby amended by repealing the current personnel policy, No. 510, (Family and Medical Leave Act) and replacing the existing policy with a revised personnel policy, No. 510 (Family and Medical Leave Act) correctly shown by the attached Exhibit “A”;

Section 2.

That the remaining sections of the said Personnel Policies and Procedures Manual are hereby ratified, and shall remain in full force and effect;

Section 3.

That any outstanding Personnel Polices and Procedures Manuals other than Exhibit "A" either in the form of a manual or otherwise written or oral in nature, are hereby rescinded and are no longer of any force and effect;

Section 4.

That any additions, deletions or other amendments to the Personnel Polices and Procedures Manual shall be made in a manner similar to process by which this manual is originally approved and only after compliance with the Texas Open Meetings Act and approved by the City Council of the City of Copperas Cove.

Ordinance No. 2009-01 Page 1 of 2 Section 5.

That should any section, clause, or provision of this ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of this ordinance or any other ordinance of the city as a whole or any part thereof, other than the part so declared to be invalid.

Section 6.

That this ordinance shall be effective March 3, 2009.

PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF COPPERAS COVE. TEXAS, this 3rd day of March 2009, such meeting held in compliance with the Open Meeting Act (Texas Government Code, Chapter 551.001 et.seq.), at which a quorum was present and voting.

______John Hull, Mayor

ATTEST:

______Jane Lees, City Secretary

APPROVED AS TO FORM:

______Charles E. Zech, City Attorney

Ordinance No. 2009-01 Page 2 of 2 FAMILY AND MEDICAL LEAVE ACT Ordinance No. 2009-01 Policy #510 Exhibit A

March 2009

The City provides leave to eligible employees in accordance with the Family and Medical Leave Act (FMLA). Under the FMLA, eligible employees may take up to 12 weeks of job-protected leave each year for specified family and medical reasons or 26 weeks of leave to care for an injured or ill service member.

1. FMLA Leave Runs Concurrently With Other Types of Leave. FMLA leave is typically unpaid unless the absence also qualifies for paid leave under another City policy.

1.1 Sick Leave. If an employee has any available accrued sick leave, it must be used concurrently with any available FMLA leave, provided the employee's absence is covered by the City's sick leave policy and the employee satisfies that policy’s procedural requirements.

1.2 Vacation, Comp Time, Personal Leave & Holiday. If an FMLA- qualifying absence is not covered by the City's sick leave policy, the following FMLA leave time will be applied and will run concurrently with any remaining FMLA leave: accrued vacation, personal leave, holiday leave and/or comp time.

1.3 Disability & Workers’ Comp Leave. If the employee is approved for workers’ comp or long-term disability, the employee’s absence from work is automatically approved for FMLA, provided he/she has met the FMLA’s eligibility requirements. This means that workers’ comp and long-term disability absences will run concurrently with FMLA leave. Employees being paid either workers’ comp salary benefits or long-term disability benefits while on leave are not required to use accrued sick, personal, holiday, comp time or vacation leave while collecting workers’ comp or disability benefits.

2. Employee Eligibility. To be eligible for FMLA leave, an employee must:

• Have worked for the City for at least 12 months (need not necessarily be consecutive 12 months); • Have worked for the City at least 1,250 hours during the 12 months before the start of the leave; and • Work within 75 miles of a City worksite employing 50 or more employees.

3. Qualifying Reasons for Leave. FMLA leave may only be taken for qualifying events and is limited to the time periods set out below.

3.1 Twelve Weeks of Leave. Eligible employees may take up to 12 weeks of FMLA leave in a single 12-month period (the City uses a rolling 12-month period measured backward) for one or more of the following reasons:

FAMILY AND MEDICAL LEAVE ACT Ordinance No. 2009-01 Policy #510 Exhibit A

March 2009

• When the employee is unable to perform the functions of his/her job because of his/her own serious health condition;

• For the birth or placement of a child for adoption or foster care. FMLA leave for birth or placement for adoption or foster care must conclude within 12 months of the birth or placement. In addition, if an employee and the employee's spouse are both employed by the City, both are jointly entitled to a combined total of 12 work weeks of family leave for the birth or placement of a child for adoption or foster care, or to care for a parent (but not a parent-in-law) who has a serious health condition.;

• To care for a spouse, child, or parent with a serious health condition; or

• A qualifying exigency arising out of the fact that the employee’s spouse, child, or parent is a covered military member on active duty (or has been notified of an impending call or order to active duty) in support of a contingency operation.

3.2 Twenty-Six Weeks of Leave. Eligible employees may take up to 26 weeks of FMLA leave in a single 12-month period to care for a covered service member (i.e., the employee’s spouse, child, parent, or next of kin) with a serious injury or illness incurred in the line of duty while on active duty in the Armed Forces. If an employee and the employee's spouse are both employed by the City, both are jointly entitled to a combined total of 26 work weeks of leave during a single 12-month period.

3.3 Maximum Amount of Leave. The maximum amount of FMLA leave available is 12 weeks during a 12-month period or 26 weeks in a single 12-month period to care for an injured or ill service member even if there are multiple FMLA qualifying events.

4. Employee’s Notification Responsibilities. Employees must give the City sufficient information so that it can make a determination as to whether the employee’s absence is FMLA-qualifying. If an employee fails to explain the reasons, leave may be denied. Employees must also indicate on their time records when an absence or tardy is or may be covered by FMLA. Any absence or illness that results in more than three days’ absence must be reported to the City’s Human Resources Department.

4.1 At Least 30 Days Notice Required for Forseeable Leave. Employees must provide their Department Director or the Human Resources Department with at least 30 days’ advance notice when the need for FMLA leave is foreseeable.

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4.2 Notice as Soon as Practicable for Unforseeable or Emergency Leave. If the need for FMLA leave is not foreseeable, employees must provide their Department Director or the Human Resources Department with as much advance notice as practicable, in accordance with their Department’s normal call-in procedures. The employee must also provide an explanation as to why he/she was unable to provide at least 30 days’ advance notice of the need for leave.

4.3 Content of Notice. Employees must provide the City with at least verbal notice and explain the reasons for the needed leave sufficient to allow the City to determine if the absence is FMLA-qualifying, and the anticipated timing and duration of the leave, if known. If the employee has previously taken FMLA leave for the same reason, he/she must specifically reference the qualifying reason for leave or the need for FMLA leave. The City may seek additional information from the employee, and the employee is obligated to respond to the City’s questions so the City can determine if an absence is potentially FMLA-qualifying. The employee must notify the City as soon as practicable if the dates of his/her scheduled leave change or are extended, or where initially unknown.

4.4 Compliance With City’s Call-In Procedures. Employees must comply with their Department’s normal call-in procedures for reporting absences, tardies and requesting leave, e.g., contacting a specific supervisor by a certain time. Notice may be given by the employee’s spokesperson only if the employee is physically unable to do so personally. Where an employee does not comply with the City’s and Department’s normal call-in procedures and no unusual circumstances justify the failure to comply, FMLA-protected leave may be delayed or denied.

4.5 Consequences for Failing to Provide Required Notice. If the employee fails to timely explain the reasons for his/her need for leave, FMLA leave may be denied or delayed for up to 30 days. The employee may also be subject to disciplinary action in accordance with City policy. Likewise, if an employee fails to respond to the City’s reasonable inquiries regarding a leave request, the employee may not be granted FMLA leave protection.

4.6 Scheduling Planned Medical Treatment. When an employee intends to take leave for planned medical treatment for him/herself or for his/her spouse, child or parent, the employee is ordinarily expected to consult with his/her supervisor and try to schedule the treatment so as not to disrupt unduly the City’s operations, subject to the approval of the treating health care provider. This should be done prior to the scheduling of treatment in order to work out a treatment schedule which best suits the needs of the both the employee and the City.

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March 2009

4.7 Periodic Check-In While on FMLA. Employees must check in periodically with their supervisor and with the Human Resources Department regarding their status and intent to return to work. If the employee discovers that the amount of leave originally anticipated is no longer necessary, the employee must provide the City with reasonable notice (i.e., within two business days) of the changed circumstances if foreseeable.

5. City’s Responsibilities.

5.1 Human Resources Department. The Human Resources Department is responsible for the verification, approval and notification of FMLA leave. The Human Resources Department may place an employee on FMLA leave if it determines that a qualifying event has occurred.

a. Eligibility Notice. The Human Resources Department will notify an employee of his/her eligibility to take FMLA within five business days (absent extenuating circumstances) of its receipt of the employee’s request for FMLA leave (or from when the City otherwise determines that an employee’s absence may be FMLA-qualifying). Employee eligibility is determined (and notice will be provided) at the commencement of the first instance of leave for each FMLA-qualifying reason in the applicable 12- month period. Notification may be oral or in writing, but the City will normally use FMLA Form #1 to provide the employee with Eligibility Notice. If an employee’s eligibility status changes, the Human Resources Department will so notify the employee within five business days, absent extenuating circumstances.

b. Rights & Responsibilities Notice. The Human Resources Department will provide employees with a notice (FMLA Form #1) detailing the City’s specific expectations, the employee’s obligations, and consequences to the employee of not meeting his/her obligations. The Human Resources Department will provide this notice each time it provides the Eligibility Notice described above. The required certification form will accompany this notice. If any of the specific information in the Rights & Responsibilities Notice changes, the Human Resources Department will notify the employee within five business days of its receipt of the employee’s first notice of need for leave subsequent to any change.

c. Designation Notice. When the Human Resources Department has enough information to determine if an absence is FMLA-qualifying (e.g., after receiving the employee’s fully completed Certification), the Human Resources Department will notify the employee in writing (FMLA Form #2) as to whether the leave will or will not be designated as FMLA. This

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Designation Notice will be given to the employee within five business days, absent extenuating circumstances. If the information in the Designation Notice changes, the Human Resources Department will notify the employee within five business days of the City’s receipt of the employee’s first notice of need for leave subsequent to any change.

d. Certification Forms & Other Required Documentation. The Human Resources Department is responsible for determining the completeness and authenticity of certification forms, fitness-for- duty/return to work certifications, and for review and coordination of all other FMLA documentation required by this policy.

5.2 Supervisors & Department Directors. So that the Human Resources Department can meet the notice deadlines required by the FMLA, supervisors must immediately notify both their Department Director and the Human Resources Department if they have reason to believe an employee’s absence is due to an FMLA-covered reason. Supervisors must make this report even if the employee is using paid time off to cover the absence, e.g., sick leave, comp time, vacation, holiday, workers’ comp, long-term disability. Supervisors and Department Directors must report to Human Resources any time an employee misses work for more than three days because of his/her own illness or injury or that of a spouse, child or parent. Supervisors, it is important to remember that under the FMLA, an employee requesting paid or unpaid leave for an absence covered by the FMLA is not required to expressly mention FMLA. If the employee states a reason that qualifies for FMLA leave, the employee will likely have met the FMLA’s notice requirements. When an employee submits a leave/absence form indicating an FMLA absence, the form must be sent to the Human Resources Department immediately.

6. Medical Certifications and Other Required Documentation. In all instances in which the City requests a certification from an employee, it is the employee’s responsibility to provide the Human Resources Department with a complete and sufficient certification; failure to do so may result in the denial or delay of FMLA leave.

6.1 Certification. An employee must provide the Human Resources Department with a complete and sufficient medical certification supporting the need for FMLA leave due to a serious health condition affecting the employee (FMLA Form #3), his/her spouse, child or parent (FMLA Form #4), or due to the serious injury or illness of a covered service member (FMLA Form #5). The required medical certification forms are available from the Human Resources Department. The certification must set forth the beginning and expected ending dates of the leave. In the case of intermittent leave, the certification must also provide the dates and duration of the treatments necessitating the intermittent leave. The employee is responsible for any expenses associated with providing

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the City with a required certification. The employee must turn in the required certification to the Human Resources Department within 15 days after it is requested, unless not practicable under the circumstances.

6.2 Second & Third Opinions. In some cases, the City may require a second or third medical opinion (at the City’s expense). The City will not require second or third opinions in the case of leave to care for a covered service member.

6.3 Recertifications. Employees may be asked to periodically recertify the need for FMLA. The City will not, however, require recertifications in the case of leave to care for a covered service member. The recertification must be provided within 15 days or as soon as practicable under the particular facts and circumstances. The employee is responsible for any expenses associated with providing the City with any required recertifications.

a. 30-day rule. The City will request recertification no more than every 30 days and only in connection with an absence by the employee unless paragraphs b or c below applies.

b. More than 30 days. If the certification indicates that the minimum duration of the condition is more than 30 days, the City will wait until that minimum duration expires before requiring a recertification, unless paragraph c below applies. If the minimum duration of a serious health condition extends beyond six months, the City may nevertheless request a recertification every six months in connection with an employee’s absence.

c. Less than 30 days. The City may request recertification in less than 30 days if the employee requests an extension of leave, circumstances described by the previous certification have changed significantly (e.g., the duration or frequency of the absence, the nature or severity of the illness, complications, a pattern of unscheduled absences), or the City receives information that casts doubt upon the employee’s stated reason for the absence or the continuing validity of the certification.

d. Annual Medical Certifications. If a serious health condition lasts beyond a single leave year, the City may require the employee to provide a new medical certification in each subsequent leave year.

6.4 Fitness-for-Duty/Return to Work Certification. Employees must submit a "fitness-for-duty" certification before they can return to work if FMLA leave is a result of the employee’s own serious health condition. (The City may provide an FMLA form for this purpose.) The fitness for duty/return to work

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certification must specifically address the employee’s ability to perform his/her essential job functions set out in the City’s Designation Notice, but is limited to the particular health condition that caused the employee’s need for FMLA leave. The employee is responsible for any expenses associated with providing the City with a required fitness for duty/return to work certification and is not entitled to be paid for the time or travel costs spent in acquiring the certification. The Human Resources Department may contact the employee’s health care provider for purposes of clarifying and authenticating the fitness-for-duty/return to work certification; the City will not delay the employee’s return to work while such contact with the health care provider is being made. The City will not require second or third opinions of fitness-for-duty certifications. An employee who fails to timely provide the City with this certification will not be allowed to return to work; an employee who does not provide the required fitness-for-duty certification or request additional FMLA leave is no longer entitled to reinstatement and may be terminated.

While the City will not require a fitness-for-duty certification to return to duty for each absence taken on intermittent or reduced leave schedule, it will require such a certification up to once every 30 days if reasonable safety concerns (i.e., a reasonable belief of significant risk of harm to the employee or others) exist as to the employee’s ability to perform his/her duties, based on the serious health condition for which the employee took leave.

6.5 Failure to Provide Certifications & Deficient Certifications. If an employee fails to provide a required certification within 15 days after the City requests it, the City may deny leave until the certification is provided. If the employee never produces the certification or recertification, the employee is not eligible for FMLA protections. If the certification is incomplete or insufficient, the Human Resources Department will notify the employee, in writing, and advise the employee what additional information is required. The City will provide the employee with seven additional days to cure any deficiency. If the deficiencies are not cured with the seven-day deadline, the City may deny the taking of FMLA leave. The Human Resources Department may contact the health care provider for purposes of clarification and authentication after giving the employee the opportunity to cure any deficiencies.

6.6 Documenting Family Relationships. If an employee elects to take FMLA leave in order to care for a qualifying family member or to care for a covered service member, the employee may be required to provide reasonable documentation confirming the family relationship.

7. Certifications for Qualified Exigency Leave.

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7.1 Active Duty Orders. The first time an employee requests leave because of a qualifying exigency arising out of the active duty or call to active duty status of a covered military member, the employee must provide a copy of the covered military member’s active duty orders or other documentation issued by the military which indicates that the covered military member is on active duty or call to active duty status in support of a contingency operation, and the dates of the active duty service.

7.2 Certification Form. The employee must complete and submit to the Human Resources Department the appropriate certification form (FMLA Form #6) in support of his/her need for leave. This form must usually be turned in within 15 days after the City requests it.

7.3 Verification. If the qualifying exigency involves meeting with a third party, the Human Resources Department may contact the individual or entity with whom the employee is meeting for purposes of verifying a meeting or appointment, and the nature of the meeting. The City may also contact an appropriate unit of the Dep’t of Defense to request verification of active duty or call to active duty status.

7.4 Denial or Delay of Leave. Exigency leave may be delayed or denied if the employee fails to turn in the required certification within 15 days. If the certification is incomplete or insufficient, the Human Resources Department will notify the employee, in writing, and advise the employee what additional information is required. The City will provide the employee with seven additional days to cure any deficiency. If deficiencies are not cured with the seven-day deadline, the City may deny the taking of FMLA leave.

8. Intermittent & Reduced Leave Schedule. An eligible employee may take FMLA leave on an intermittent or reduced schedule basis only if medically necessary, because of a qualifying exigency, for planned medical treatment, or as otherwise approved by the Department Director.

8.1 Notice. The employee must inform the City of the reasons why the intermittent or reduced leave schedule is necessary and of the schedule for treatment if necessary.

8.2 Scheduling Planned Medical Treatment. When an employee intends to take leave for planned medical treatment for him/herself or for his/her spouse, child or parent, the employee is ordinarily expected to consult with his/her supervisor and try to schedule the treatment so as not to disrupt unduly the City’s operations, subject to the approval of the treating health care provider. This should be done prior to the scheduling of treatment in order to work out a

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treatment schedule which best suits the needs of the both the employee and the City.

8.3 Temporary Transfer. The City may temporarily transfer the employee to an alternative position (with equivalent pay and benefits, but not necessarily equivalent duties) in order to better accommodate an employee's intermittent or reduced leave schedule.

8.4 Minimum Increments. Intermittent leave will be counted in increments no greater than the shortest period of time used by the City to account for use of other types of leave, up to a maximum increment of one hour.

8.5 Exempt Employees. Exempt employees using unpaid intermittent or reduced schedule FMLA leave may be docked for absences of less than a day without jeopardizing their exempt status under the Fair Labor Standards Act (FLSA). This special exception to the “salary basis” requirement for the FLSA’s exemptions extends only to an eligible employee’s use of leave required by the FMLA.

9. Benefits During FMLA Leave.

9.1 Group Health Insurance. During any period of FMLA leave, the City will continue to pay its portion, if any, of any group health insurance coverage for the employee on the same terms as if the employee had continued to work. Where applicable, the employee must timely pay his or her share of health insurance premiums while on FMLA leave. The City will advise the employee of the terms and conditions for making such payments. Failure to pay premiums in a timely manner will result in cancellation of group health coverage. The City may recover premiums it paid to maintain health coverage for an employee who fails to return to work from FMLA leave, unless the employee is unable to return due to a serious health condition, the serious injury or illness of a covered service member, or another reason beyond the employee's control. Medical certification is required under such circumstances.

9.2 Other Benefits. The employee’s use of FMLA leave will not result in the loss of any employment benefit that accrued prior to the start of the employee’s leave, and seniority will not be affected. However, benefit accruals, such as vacation and sick leave, will be suspended during any unpaid leave.

9.3 TMRS. Employee contributions to TMRS may be made on a voluntary basis through a special arrangement with the City while an employee is in a leave without pay status. It is the employee’s responsibility to initiate such an arrangement by timely contacting the City’s Human Resources Department and completing the necessary paperwork.

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9.4 Holidays. When an employee takes a full work week of FMLA leave and a holiday occurs within the week, the week is counted as a full week of FMLA leave. If, however, an employee uses FMLA in increments of less than a week, the intervening holiday does not count against the employee’s FMLA entitlement unless the employee was otherwise scheduled and expected to work on the holiday. Employees on FMLA leave are not normally paid for holidays.

10. Job Restoration After FMLA Leave. Upon return from FMLA leave, an employee will normally be restored to his/her original job or to an equivalent job with equivalent pay, benefits, and other terms and conditions. An employee, however, has no greater right to reinstatement than if he/she had been continuously employed during the period of FMLA leave. Further, the City may delay restoration to employees who fail to timely provide a fitness-for-duty certification to return to work.

10.1 Key Employees. Under certain circumstances the City is not required to reinstate "key" employees. Certain highly compensated key employees may be denied reinstatement when necessary to prevent “substantial and grievous economic injury” to the City’s operations. A “key” employee is a salaried eligible employee who is among the highest paid 10 percent of employees within 75 miles of the worksite. An employee will be notified of his/her status as a key employee, when applicable, after requesting FMLA leave.

11. Other Employment During FMLA Prohibited. Under no circumstances may an employee on FMLA leave, sick leave, disability leave, or workers’ compensation leave engage in outside employment as defined in the City’s Outside Employment Policy (Policy No. 216) unless expressly authorized in writing in advance by the Department Director and City Manager.

12. Fraud. An employee who fraudulently obtains FMLA leave is not protected by the FMLA’s job restoration or maintenance of health benefits provisions. Further, an employee who commits fraud will likely be terminated from City employment.

13. FMLA Statute and DOL Regulations. More detailed provisions and definitions of some of the terms used in this policy are set out in the Act and in the DOL’s regulations. This policy is intended to explain benefits available to eligible employees under the FMLA. It is not intended to create any rights to leave beyond those created by the FMLA. If additional information is needed on the FMLA, please contact the Human Resources Department. The City will refer to the Act and the applicable DOL regulations in carrying out this policy, as well as any relevant court interpretations and decisions. This policy does not affect any federal or state law prohibiting discrimination or supersede any state or local law or collective bargaining agreement, which provides greater family or medical leave rights. When an employee gives notice of the need for FMLA leave, the employee will be given additional information as to his or her rights and responsibilities under the FMLA. In addition, employees may contact the nearest

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March 2009 office of the U.S. Department of Labor’s Wage & Hour Division or the Department of Labor’s website for more information.

14. Mandatory Reporting of Improper Handling of FMLA. Employees must immediately report, in writing, to their Department Director or the Director of Human Resources, the following so that the City can investigate and respond appropriately:

• Any interference with, restraint or denial of the employee’s right to take FMLA or any rights protected by the FMLA or this policy. • Any discrimination or perceived acts of discrimination against the employee for any right protected by the FMLA or this policy. • Any refusal by a supervisor to authorize FMLA leave or attempt to discourage an employee from taking FMLA leave. • Any attempt to avoid the City’s FMLA responsibilities. • Discrimination or retaliation against an employee for exercising or attempting to exercise FMLA rights. • Discrimination or retaliation against an employee for opposing or complaining about any unlawful practice under the Act or this policy.

15. Definitions. More detailed definitions of some of the terms used in this policy are set out in the Act and in the DOL’s regulations.

15.1 12-Month Period for Covered Service Members - The 12-month leave period for calculating leave to care for a covered service member with a serious injury or illness is the 12-month period measured forward from the date an employee’s first FMLA leave to care for the covered service member begins. During this 12-month period, the maximum FMLA leave an employee may take – for any qualifying reason – is limited to a combined total of 26 weeks.

15.2 12-Month Period for All Other FMLA Leave - To determine eligibility for all other leave, the City uses a rolling 12-month period measured backward from the date of any FMLA leave.

15.3 Health Care Provider (HCP) – Means a doctor of medicine or osteopathy who is authorized to practice medicine or surgery (as appropriate) by the State in which the doctor practices; or any other person determined by the Secretary of Labor to be capable of providing health care services.

15.4 Next of Kin of a Covered Service Member – Means the nearest blood relative other than the covered service member’s spouse, parent, or child in the priority established by the DOL.

15.5 Incapacity – Means the inability to work, attend school or perform other regular daily activities.

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15.6 Serious Health Condition - For purposes of this policy, a "serious health condition" means an illness, injury, impairment, or physical or mental condition that involves:

15.6.1. Inpatient care – an overnight stay in a hospital, hospice, or residential medical care facility, including any period of incapacity or any subsequent treatment in connection with such inpatient care; or

15.6.2. Continuing treatment by a health care provider (HCP) - includes one or more of the following:

a. Incapacity & Treatment - a period of incapacity of more than three consecutive, full calendar days, and any subsequent treatment or period of incapacity relating to the same condition that also involves treatment: (i) two or more times (within 30 days of the first day of incapacity, unless extenuating circumstances exist), by a HCP or under direct supervision of, under orders of, or on referral by, a HCP, or (ii) by a HCP on at least one occasion which results in a regimen of continuing treatment under supervision of the HCP. The first (or only) in- person treatment visit must take place within 7 days of the first day of incapacity.

b. Pregnancy & Prenatal care - any period of incapacity due to pregnancy, or for prenatal care;

c. Chronic Conditions - any period of incapacity or treatment for such incapacity due to a chronic serious health condition which (i) requires periodic visits (at least twice a year) for treatment by, or under the direct supervision of a HCP, or (ii) continues over an extended period of time (including recurring episodes of a single underlying condition); and (iii) may cause episodic rather than a continuing period of incapacity (e.g., asthma, diabetes, epilepsy, etc.);

d. Permanent or Long-Term Conditions - a period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective (e.g., Alzheimer's, a severe stroke, or the terminal stages of a disease);

e. Conditions Requiring Multiple Treatments - any period of absence to receive multiple treatments (including any period of recovery therefrom) by, or under the supervision of, under

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orders of, or on referral by, a HCP either for restorative surgery after an accident or other injury, or for a condition that would likely result in a period of incapacity of more than three consecutive, full calendar days in the absence of medical intervention or treatment (e.g., chemo or radiation for cancer, physical therapy for severe arthritis, or dialysis for kidney disease).

Unless complications arise, the common cold, the flu, earaches, upset stomach, minor ulcers, headaches (other than migraines), routine dental or orthodontia problems, and periodontal disease are not serious health conditions. In addition, routine physicals, eye examinations, and dental examinations are not considered treatment.

15.7 Qualifying Exigency – this term includes issues arising from short-term deployments of seven or less calendar days prior to the date of the deployment; military events and related activities such as official ceremonies and programs sponsored by the military and to attend family support or assistance programs and informational briefings; childcare and school activities; financial and legal arrangements; counseling; rest and recuperations; post-deployment activities; and additional activities arising out of the covered military member’s active duty or call to active duty status if the employee and the City agree that such leave qualifies as an exigency, and agree to both the timing and duration of the leave.

Notice of Eligibility and Rights & U.S. Department of Labor Employment Standards Administration Responsibilities Wage and Hour Division (Family and Medical Leave Act) ______OMB Control Number: 1215-0181 Expires: 12/31/2011 ______In general, to be eligible an employee must have worked for an employer for at least 12 months, have worked at least 1,250 hours in the 12 months preceding the leave, and work at a site with at least 50 employees within 75 miles. While use of this form by employers is optional, a fully completed Form WH-381 provides employees with the information required by 29 C.F.R. § 825.300(b), which must be provided within five business days of the employee notifying the employer of the need for FMLA leave. Part B provides employees with information regarding their rights and responsibilities for taking FMLA leave, as required by 29 C.F.R. § 825.300(b), (c).

[Part A – NOTICE OF ELIGIBILITY] TO: ______Employee

FROM: ______Employer Representative

DATE: ______

On ______, you informed us that you needed leave beginning on ______for:

_____ The birth of a child, or placement of a child with you for adoption or foster care; _____ Your own serious health condition; _____ Because you are needed to care for your ____ spouse; _____child; ______parent due to his/her serious health condition. _____ Because of a qualifying exigency arising out of the fact that your ____ spouse; _____son or daughter; ______parent is on active duty or call to active duty status in support of a contingency operation as a member of the National Guard or Reserves. _____ Because you are the ____ spouse; _____son or daughter; ______parent; ______next of kin of a covered servicemember with a serious injury or illness.

This Notice is to inform you that you:

_____ Are eligible for FMLA leave (See Part B below for Rights and Responsibilities) _____ Are not eligible for FMLA leave, because (only one reason need be checked, although you may not be eligible for other reasons): _____ You have not met the FMLA’s 12-month length of service requirement. As of the first date of requested leave, you will have worked approximately ___ months towards this requirement. _____ You have not met the FMLA’s 1,250-hours-worked requirement. _____ You do not work and/or report to a site with 50 or more employees within 75-miles. If you have any questions, contact ______or view the FMLA poster located in ______. [PART B-RIGHTS AND RESPONSIBILITIES FOR TAKING FMLA LEAVE] As explained in Part A, you meet the eligibility requirements for taking FMLA leave and still have FMLA leave available in the applicable 12-month period. However, in order for us to determine whether your absence qualifies as FMLA leave, you must return the following information to us by ______. (If a certification is requested, employers must allow at least 15 calendar days from receipt of this notice; additional time may be required in some circumstances.) If sufficient information is not provided in a timely manner, your leave may be denied.

____ Sufficient certification to support your request for FMLA leave. A certification form that sets forth the information necessary to support your request ____is/____ is not enclosed. ____ Sufficient documentation to establish the required relationship between you and your family member. ____ Other information needed: ______

______

______No additional information requested Page 1 CONTINUED ON NEXT PAGE Form WH-381 Revised January 2009 If your leave does qualify as FMLA leave you will have the following responsibilities while on FMLA leave (only checked blanks apply):

____ Contact ______at ______to make arrangements to continue to make your share of the premium payments on your health insurance to maintain health benefits while you are on leave. You have a minimum 30-day (or, indicate longer period, if applicable) grace period in which to make premium payments. If payment is not made timely, your group health insurance may be cancelled, provided we notify you in writing at least 15 days before the date that your health coverage will lapse, or, at our option, we may pay your share of the premiums during FMLA leave, and recover these payments from you upon your return to work. ____ You will be required to use your available paid ______sick, ______vacation, and/or ______other leave during your FMLA absence. This means that you will receive your paid leave and the leave will also be considered protected FMLA leave and counted against your FMLA leave entitlement. ____ Due to your status within the company, you are considered a “key employee” as defined in the FMLA. As a “key employee,” restoration to employment may be denied following FMLA leave on the grounds that such restoration will cause substantial and grievous economic injury to us. We ___have/____ have not determined that restoring you to employment at the conclusion of FMLA leave will cause substantial and grievous economic harm to us. ____ While on leave you will be required to furnish us with periodic reports of your status and intent to return to work every ______. (Indicate interval of periodic reports, as appropriate for the particular leave situation). If the circumstances of your leave change, and you are able to return to work earlier than the date indicated on the reverse side of this form, you will be required to notify us at least two workdays prior to the date you intend to report for work. If your leave does qualify as FMLA leave you will have the following rights while on FMLA leave:

• You have a right under the FMLA for up to 12 weeks of unpaid leave in a 12-month period calculated as: _____ the calendar year (January – December). _____ a fixed leave year based on ______. _____ the 12-month period measured forward from the date of your first FMLA leave usage. _____ a “rolling” 12-month period measured backward from the date of any FMLA leave usage.

• You have a right under the FMLA for up to 26 weeks of unpaid leave in a single 12-month period to care for a covered servicemember with a serious injury or illness. This single 12-month period commenced on ______• Your health benefits must be maintained during any period of unpaid leave under the same conditions as if you continued to work. • You must be reinstated to the same or an equivalent job with the same pay, benefits, and terms and conditions of employment on your return from FMLA-protected leave. (If your leave extends beyond the end of your FMLA entitlement, you do not have return rights under FMLA.) • If you do not return to work following FMLA leave for a reason other than: 1) the continuation, recurrence, or onset of a serious health condition which would entitle you to FMLA leave; 2) the continuation, recurrence, or onset of a covered servicemember’s serious injury or illness which would entitle you to FMLA leave; or 3) other circumstances beyond your control, you may be required to reimburse us for our share of health insurance premiums paid on your behalf during your FMLA leave. • If we have not informed you above that you must use accrued paid leave while taking your unpaid FMLA leave entitlement, you have the right to have ____ sick, ____vacation, and/or ___ other leave run concurrently with your unpaid leave entitlement, provided you meet any applicable requirements of the leave policy. Applicable conditions related to the substitution of paid leave are referenced or set forth below. If you do not meet the requirements for taking paid leave, you remain entitled to take unpaid FMLA leave.

____For a copy of conditions applicable to sick/vacation/other leave usage please refer to ______available at: ______.

____Applicable conditions for use of paid leave:______

______

Once we obtain the information from you as specified above, we will inform you, within 5 business days, whether your leave will be designated as FMLA leave and count towards your FMLA leave entitlement. If you have any questions, please do not hesitate to contact: ______at ______.

______PAPERWORK REDUCTION ACT NOTICE AND PUBLIC BURDEN STATEMENT It is mandatory for employers to provide employees with notice of their eligibility for FMLA protection and their rights and responsibilities. 29 U.S.C. § 2617; 29 C.F.R. § 825.300(b), (c). It is mandatory for employers to retain a copy of this disclosure in their records for three years. 29 U.S.C. § 2616; 29 C.F.R. § 825.500. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. The Department of Labor estimates that it will take an average of 10 minutes for respondents to complete this collection of information, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. If you have any comments regarding this burden estimate or any other aspect of this collection information, including suggestions for reducing this burden, send them to the Administrator, Wage and Hour Division, U.S. Department of Labor, Room S-3502, 200 Constitution Ave., NW, Washington, DC 20210. DO NOT SEND THE COMPLETED FORM TO THE WAGE AND HOUR DIVISION. ______Page 2 Form WH-381 Revised January 2009

Designation Notice U.S. Department of Labor Employment Standards Administration (Family and Medical Leave Act) Wage and Hour Division OMB Control Number: 1215-0181 Expires: 12/31/2011 Leave covered under the Family and Medical Leave Act (FMLA) must be designated as FMLA-protected and the employer must inform the employee of the amount of leave that will be counted against the employee’s FMLA leave entitlement. In order to determine whether leave is covered under the FMLA, the employer may request that the leave be supported by a certification. If the certification is incomplete or insufficient, the employer must state in writing what additional information is necessary to make the certification complete and sufficient. While use of this form by employers is optional, a fully completed Form WH-382 provides an easy method of providing employees with the written information required by 29 C.F.R. §§ 825.300(c), 825.301, and 825.305(c).

To: ______

Date: ______

We have reviewed your request for leave under the FMLA and any supporting documentation that you have provided. We received your most recent information on and decided:

_____ Your FMLA leave request is approved. All leave taken for this reason will be designated as FMLA leave.

The FMLA requires that you notify us as soon as practicable if dates of scheduled leave change or are extended, or were initially unknown. Based on the information you have provided to date, we are providing the following information about the amount of time that will be counted against your leave entitlement:

_____ Provided there is no deviation from your anticipated leave schedule, the following number of hours, days, or weeks will be counted against your leave entitlement: ______

_____ Because the leave you will need will be unscheduled, it is not possible to provide the hours, days, or weeks that will be counted against your FMLA entitlement at this time. You have the right to request this information once in a 30-day period (if leave was taken in the 30-day period).

Please be advised (check if applicable): _____ You have requested to use paid leave during your FMLA leave. Any paid leave taken for this reason will count against your FMLA leave entitlement.

_____ We are requiring you to substitute or use paid leave during your FMLA leave.

______You will be required to present a fitness-for-duty certificate to be restored to employment. If such certification is not timely received, your return to work may be delayed until certification is provided. A list of the essential functions of your position ___ is ___ is not attached. If attached, the fitness-for-duty certification must address your ability to perform these functions.

_____ Additional information is needed to determine if your FMLA leave request can be approved:

_____ The certification you have provided is not complete and sufficient to determine whether the FMLA applies to your leave request. You must provide the following information no later than ______, unless it is not (Provide at least seven calendar days) practicable under the particular circumstances despite your diligent good faith efforts, or your leave may be denied. ______(Specify information needed to make the certification complete and sufficient) ______

_____ We are exercising our right to have you obtain a second or third opinion medical certification at our expense, and we will

. provide further details at a later time.

_____ Your FMLA Leave request is Not Approved. The FMLA does not apply to your leave request. You have exhausted your FMLA leave entitlement in the applicable 12-month period.

PAPERWORK REDUCTION ACT NOTICE AND PUBLIC BURDEN STATEMENT It is mandatory for employers to inform employees in writing whether leave requested under the FMLA has been determined to be covered under the FMLA. 29 U.S.C. § 2617; 29 C.F.R. §§ 825.300(d), (e). It is mandatory for employers to retain a copy of this disclosure in their records for three years. 29 U.S.C. § 2616; 29 C.F.R. § 825.500. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. The Department of Labor estimates that it will take an average of 10 – 30 minutes for respondents to complete this collection of information, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. If you have any comments regarding this burden estimate or any other aspect of this collection information, including suggestions for reducing this burden, send them to the Administrator, Wage and Hour Division, U.S. Department of Labor, Room S-3502, 200 Constitution Ave., NW, Washington, DC 20210. DO NOT SEND THE COMPLETED FORM TO THE WAGE AND HOUR DIVISION. Form WH-382 January 2009 Certification of Health Care Provider for U.S. Department of Labor Employee’s Serious Health Condition Employment Standards Administration (Family and Medical Leave Act) Wage and Hour Division ______OMB Control Number: 1215-0181 Expires: 12/31/2011 SECTION I: For Completion by the EMPLOYER INSTRUCTIONS to the EMPLOYER: The Family and Medical Leave Act (FMLA) provides that an employer may require an employee seeking FMLA protections because of a need for leave due to a serious health condition to submit a medical certification issued by the employee’s health care provider. Please complete Section I before giving this form to your employee. Your response is voluntary. While you are not required to use this form, you may not ask the employee to provide more information than allowed under the FMLA regulations, 29 C.F.R. §§ 825.306-825.308. Employers must generally maintain records and documents relating to medical certifications, recertifications, or medical histories of employees created for FMLA purposes as confidential medical records in separate files/records from the usual personnel files and in accordance with 29 C.F.R. § 1630.14(c)(1), if the Americans with Disabilities Act applies.

Employer name and contact: ______

Employee’s job title: ______Regular work schedule: ______

Employee’s essential job functions: ______

______

Check if job description is attached: _____

SECTION II: For Completion by the EMPLOYEE INSTRUCTIONS to the EMPLOYEE: Please complete Section II before giving this form to your medical provider. The FMLA permits an employer to require that you submit a timely, complete, and sufficient medical certification to support a request for FMLA leave due to your own serious health condition. If requested by your employer, your response is required to obtain or retain the benefit of FMLA protections. 29 U.S.C. §§ 2613, 2614(c)(3). Failure to provide a complete and sufficient medical certification may result in a denial of your FMLA request. 20 C.F.R. § 825.313. Your employer must give you at least 15 calendar days to return this form. 29 C.F.R. § 825.305(b).

Your name: ______First Middle Last

SECTION III: For Completion by the HEALTH CARE PROVIDER INSTRUCTIONS to the HEALTH CARE PROVIDER: Your patient has requested leave under the FMLA. Answer, fully and completely, all applicable parts. Several questions seek a response as to the frequency or duration of a condition, treatment, etc. Your answer should be your best estimate based upon your medical knowledge, experience, and examination of the patient. Be as specific as you can; terms such as “lifetime,” “unknown,” or “indeterminate” may not be sufficient to determine FMLA coverage. Limit your responses to the condition for which the employee is seeking leave. Please be sure to sign the form on the last page.

Provider’s name and business address: ______

Type of practice / Medical specialty: ______

Telephone: (______)______Fax:(______)______

Page 1 CONTINUED ON NEXT PAGE Form WH-380-E Revised January 2009 PART A: MEDICAL FACTS 1. Approximate date condition commenced: ______

Probable duration of condition: ______

Mark below as applicable: Was the patient admitted for an overnight stay in a hospital, hospice, or residential medical care facility? ___No ___Yes. If so, dates of admission:

______

Date(s) you treated the patient for condition:

______

Will the patient need to have treatment visits at least twice per year due to the condition? ___No ___ Yes.

Was medication, other than over-the-counter medication, prescribed? ___No ___Yes.

Was the patient referred to other health care provider(s) for evaluation or treatment (e.g., physical therapist)? ____No ____Yes. If so, state the nature of such treatments and expected duration of treatment:

______

2. Is the medical condition pregnancy? ___No ___Yes. If so, expected delivery date: ______

3. Use the information provided by the employer in Section I to answer this question. If the employer fails to provide a list of the employee’s essential functions or a job description, answer these questions based upon the employee’s own description of his/her job functions.

Is the employee unable to perform any of his/her job functions due to the condition: ____ No ____ Yes.

If so, identify the job functions the employee is unable to perform:

______

4. Describe other relevant medical facts, if any, related to the condition for which the employee seeks leave (such medical facts may include symptoms, diagnosis, or any regimen of continuing treatment such as the use of specialized equipment):

______

Page 2 CONTINUED ON NEXT PAGE Form WH-380-E Revised January 2009 PART B: AMOUNT OF LEAVE NEEDED 5. Will the employee be incapacitated for a single continuous period of time due to his/her medical condition, including any time for treatment and recovery? ___No ___Yes.

If so, estimate the beginning and ending dates for the period of incapacity: ______

6. Will the employee need to attend follow-up treatment appointments or work part-time or on a reduced schedule because of the employee’s medical condition? ___No ___Yes.

If so, are the treatments or the reduced number of hours of work medically necessary? ___No ___Yes.

Estimate treatment schedule, if any, including the dates of any scheduled appointments and the time required for each appointment, including any recovery period:

______

Estimate the part-time or reduced work schedule the employee needs, if any:

______hour(s) per day; ______days per week from ______through ______

7. Will the condition cause episodic flare-ups periodically preventing the employee from performing his/her job functions? ____No ____Yes.

Is it medically necessary for the employee to be absent from work during the flare-ups? ____ No ____ Yes . If so, explain:

______

Based upon the patient’s medical history and your knowledge of the medical condition, estimate the frequency of flare-ups and the duration of related incapacity that the patient may have over the next 6 months (e.g., 1 episode every 3 months lasting 1-2 days):

Frequency: _____ times per _____ week(s) _____ month(s)

Duration: _____ hours or ___ day(s) per episode

ADDITIONAL INFORMATION: IDENTIFY QUESTION NUMBER WITH YOUR ADDITIONAL ANSWER.

______

Page 3 CONTINUED ON NEXT PAGE Form WH-380-E Revised January 2009 ______

______

______Signature of Health Care Provider Date

PAPERWORK REDUCTION ACT NOTICE AND PUBLIC BURDEN STATEMENT If submitted, it is mandatory for employers to retain a copy of this disclosure in their records for three years. 29 U.S.C. § 2616; 29 C.F.R. § 825.500. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. The Department of Labor estimates that it will take an average of 20 minutes for respondents to complete this collection of information, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. If you have any comments regarding this burden estimate or any other aspect of this collection information, including suggestions for reducing this burden, send them to the Administrator, Wage and Hour Division, U.S. Department of Labor, Room S-3502, 200 Constitution Ave., NW, Washington, DC 20210. DO NOT SEND COMPLETED FORM TO THE DEPARTMENT OF LABOR; RETURN TO THE PATIENT.

Page 4 Form WH-380-E Revised January 2009 Certification of Health Care Provider for U.S. Department of Labor Family Member’s Serious Health Condition Employment Standards Administration (Family and Medical Leave Act) Wage and Hour Division ______OMB Control Number: 1215-0181 Expires: 12/31/2011 SECTION I: For Completion by the EMPLOYER INSTRUCTIONS to the EMPLOYER: The Family and Medical Leave Act (FMLA) provides that an employer may require an employee seeking FMLA protections because of a need for leave to care for a covered family member with a serious health condition to submit a medical certification issued by the health care provider of the covered family member. Please complete Section I before giving this form to your employee. Your response is voluntary. While you are not required to use this form, you may not ask the employee to provide more information than allowed under the FMLA regulations, 29 C.F.R. §§ 825.306-825.308. Employers must generally maintain records and documents relating to medical certifications, recertifications, or medical histories of employees’ family members, created for FMLA purposes as confidential medical records in separate files/records from the usual personnel files and in accordance with 29 C.F.R. § 1630.14(c)(1), if the Americans with Disabilities Act applies.

Employer name and contact: ______

______SECTION II: For Completion by the EMPLOYEE INSTRUCTIONS to the EMPLOYEE: Please complete Section II before giving this form to your family member or his/her medical provider. The FMLA permits an employer to require that you submit a timely, complete, and sufficient medical certification to support a request for FMLA leave to care for a covered family member with a serious health condition. If requested by your employer, your response is required to obtain or retain the benefit of FMLA protections. 29 U.S.C. §§ 2613, 2614(c)(3). Failure to provide a complete and sufficient medical certification may result in a denial of your FMLA request. 29 C.F.R. § 825.313. Your employer must give you at least 15 calendar days to return this form to your employer. 29 C.F.R. § 825.305.

Your name: ______First Middle Last

Name of family member for whom you will provide care:______First Middle Last Relationship of family member to you: ______

If family member is your son or daughter, date of birth:______

Describe care you will provide to your family member and estimate leave needed to provide care:

______

______Employee Signature Date

Page 1 CONTINUED ON NEXT PAGE Form WH-380-F Revised January 2009 SECTION III: For Completion by the HEALTH CARE PROVIDER INSTRUCTIONS to the HEALTH CARE PROVIDER: The employee listed above has requested leave under the FMLA to care for your patient. Answer, fully and completely, all applicable parts below. Several questions seek a response as to the frequency or duration of a condition, treatment, etc. Your answer should be your best estimate based upon your medical knowledge, experience, and examination of the patient. Be as specific as you can; terms such as “lifetime,” “unknown,” or “indeterminate” may not be sufficient to determine FMLA coverage. Limit your responses to the condition for which the patient needs leave. Page 3 provides space for additional information, should you need it. Please be sure to sign the form on the last page.

Provider’s name and business address:______

Type of practice / Medical specialty: ______

Telephone: (______)______Fax:(______)______

PART A: MEDICAL FACTS 1. Approximate date condition commenced: ______

Probable duration of condition: ______

Was the patient admitted for an overnight stay in a hospital, hospice, or residential medical care facility? ___No ___Yes. If so, dates of admission: ______

Date(s) you treated the patient for condition: ______

Was medication, other than over-the-counter medication, prescribed? ___No ___Yes.

Will the patient need to have treatment visits at least twice per year due to the condition? ___No ____ Yes

Was the patient referred to other health care provider(s) for evaluation or treatment (e.g., physical therapist)? ____ No ____Yes. If so, state the nature of such treatments and expected duration of treatment:

2. Is the medical condition pregnancy? ___No ___Yes. If so, expected delivery date: ______

3. Describe other relevant medical facts, if any, related to the condition for which the patient needs care (such medical facts may include symptoms, diagnosis, or any regimen of continuing treatment such as the use of specialized equipment):

Page 2 CONTINUED ON NEXT PAGE Form WH-380-F Revised January 2009 PART B: AMOUNT OF CARE NEEDED: When answering these questions, keep in mind that your patient’s need for care by the employee seeking leave may include assistance with basic medical, hygienic, nutritional, safety or transportation needs, or the provision of physical or psychological care: 4. Will the patient be incapacitated for a single continuous period of time, including any time for treatment and recovery? ___No ___Yes. Estimate the beginning and ending dates for the period of incapacity: ______During this time, will the patient need care? __ No __ Yes. Explain the care needed by the patient and why such care is medically necessary:

5. Will the patient require follow-up treatments, including any time for recovery? ___No ___Yes.

Estimate treatment schedule, if any, including the dates of any scheduled appointments and the time required for each appointment, including any recovery period:

______

Explain the care needed by the patient, and why such care is medically necessary: ______

6. Will the patient require care on an intermittent or reduced schedule basis, including any time for recovery? __ No __ Yes.

Estimate the hours the patient needs care on an intermittent basis, if any:

______hour(s) per day; ______days per week from ______through ______

Explain the care needed by the patient, and why such care is medically necessary:

Page 3 CONTINUED ON NEXT PAGE Form WH-380-F Revised January 2009 7. Will the condition cause episodic flare-ups periodically preventing the patient from participating in normal daily activities? ____No ____Yes.

Frequency: _____ times per _____ week(s) _____ month(s)

Duration: _____ hours or ___ day(s) per episode

Does the patient need care during these flare-ups? ____ No ____ Yes.

Explain the care needed by the patient, and why such care is medically necessary: ______

______

ADDITIONAL INFORMATION: IDENTIFY QUESTION NUMBER WITH YOUR ADDITIONAL ANSWER.

______

______Signature of Health Care Provider Date

Certification for Serious Injury or U.S. Department of Labor Employment Standards Administration Illness of Covered Servicemember - - Wage and Hour Division for Military Family Leave (Family and Medical Leave Act) ______OMB Control Number: 1215-0181 Expires: 12/31/2011 Notice to the EMPLOYER INSTRUCTIONS to the EMPLOYER: The Family and Medical Leave Act (FMLA) provides that an employer may require an employee seeking FMLA leave due to a serious injury or illness of a covered servicemember to submit a certification providing sufficient facts to support the request for leave. Your response is voluntary. While you are not required to use this form, you may not ask the employee to provide more information than allowed under the FMLA regulations, 29 C.F.R. § 825.310. Employers must generally maintain records and documents relating to medical certifications, recertifications, or medical histories of employees or employees’ family members, created for FMLA purposes as confidential medical records in separate files/records from the usual personnel files and in accordance with 29 C.F.R. § 1630.14(c)(1), if the Americans with Disabilities Act applies.

SECTION I: For Completion by the EMPLOYEE and/or the COVERED SERVICEMEMBER for whom the Employee Is Requesting Leave INSTRUCTIONS to the EMPLOYEE or COVERED SERVICEMEMBER: Please complete Section I before having Section II completed. The FMLA permits an employer to require that an employee submit a timely, complete, and sufficient certification to support a request for FMLA leave due to a serious injury or illness of a covered servicemember. If requested by the employer, your response is required to obtain or retain the benefit of FMLA-protected leave. 29 U.S.C. §§ 2613, 2614(c)(3). Failure to do so may result in a denial of an employee’s FMLA request. 29 C.F.R. § 825.310(f). The employer must give an employee at least 15 calendar days to return this form to the employer.

SECTION II: For Completion by a UNITED STATES DEPARTMENT OF DEFENSE (“DOD”) HEALTH CARE PROVIDER or a HEALTH CARE PROVIDER who is either: (1) a United States Department of Veterans Affairs (“VA”) health care provider; (2) a DOD TRICARE network authorized private health care provider; or (3) a DOD non-network TRICARE authorized private health care provider INSTRUCTIONS to the HEALTH CARE PROVIDER: The employee listed on Page 2 has requested leave under the FMLA to care for a family member who is a member of the Regular Armed Forces, the National Guard, or the Reserves who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list for a serious injury or illness. For purposes of FMLA leave, a serious injury or illness is one that was incurred in the line of duty on active duty that may render the servicemember medically unfit to perform the duties of his or her office, grade, rank, or rating.

A complete and sufficient certification to support a request for FMLA leave due to a covered servicemember’s serious injury or illness includes written documentation confirming that the covered servicemember’s injury or illness was incurred in the line of duty on active duty and that the covered servicemember is undergoing treatment for such injury or illness by a health care provider listed above. Answer, fully and completely, all applicable parts. Several questions seek a response as to the frequency or duration of a condition, treatment, etc. Your answer should be your best estimate based upon your medical knowledge, experience, and examination of the patient. Be as specific as you can; terms such as “lifetime,” “unknown,” or “indeterminate” may not be sufficient to determine FMLA coverage. Limit your responses to the condition for which the employee is seeking leave.

Page 1 CONTINUED ON NEXT PAGE Form WH-385 January 2009

Certification for Serious Injury or Illness U.S. Department of Labor Employment Standards Administration of Covered Servicemember - - for Wage and Hour Division Military Family Leave (Family and Medical Leave Act)

SECTION I: For Completion by the EMPLOYEE and/or the COVERED SERVICEMEMBER for whom the Employee Is Requesting Leave: (This section must be completed first before any of the below sections can be completed by a health care provider.)

Part A: EMPLOYEE INFORMATION

Name and Address of Employer (this is the employer of the employee requesting leave to care for covered servicemember): ______

Name of Employee Requesting Leave to Care for Covered Servicemember: ______First Middle Last

Name of Covered Servicemember (for whom employee is requesting leave to care): ______First Middle Last

Relationship of Employee to Covered Servicemember Requesting Leave to Care: ⁪ Spouse ⁪ Parent ⁪ Son ⁪ Daughter ⁪ Next of Kin

Part B: COVERED SERVICEMEMBER INFORMATION

(1) Is the Covered Servicemember a Current Member of the Regular Armed Forces, the National Guard or Reserves? ___Yes ____No

If yes, please provide the covered servicemember’s military branch, rank and unit currently assigned to: ______

Is the covered servicemember assigned to a military medical treatment facility as an outpatient or to a unit established for the purpose of providing command and control of members of the Armed Forces receiving medical care as outpatients (such as a medical hold or warrior transition unit)? ___Yes ___No If yes, please provide the name of the medical treatment facility or unit: ______

(2) Is the Covered Servicemember on the Temporary Disability Retired List (TDRL)? ____Yes ____No

Part C: CARE TO BE PROVIDED TO THE COVERED SERVICEMEMBER

Describe the Care to Be Provided to the Covered Servicemember and an Estimate of the Leave Needed to Provide the Care:

______

______Page 2 CONTINUED ON NEXT PAGE Form WH-385 January 2009

SECTION II: For Completion by a United States Department of Defense (“DOD”) Health Care Provider or a Health Care Provider who is either: (1) a United States Department of Veterans Affairs (“VA”) health care provider; (2) a DOD TRICARE network authorized private health care provider; or (3) a DOD non- network TRICARE authorized private health care provider. If you are unable to make certain of the military-related determinations contained below in Part B, you are permitted to rely upon determinations from an authorized DOD representative (such as a DOD recovery care coordinator). (Please ensure that Section I above has been completed before completing this section.) Please be sure to sign the form on the last page.

Part A: HEALTH CARE PROVIDER INFORMATION Health Care Provider’s Name and Business Address:

______

Type of Practice/Medical Specialty: ______

Please state whether you are either: (1) a DOD health care provider; (2) a VA health care provider; (3) a DOD TRICARE network authorized private health care provider; or (4) a DOD non-network TRICARE authorized private health care provider: ______

Telephone: ( ) ______Fax: ( ) ______Email: ______

PART B: MEDICAL STATUS

(1) Covered Servicemember’s medical condition is classified as (Check One of the Appropriate Boxes):

⁪ (VSI) Very Seriously Ill/Injured – Illness/Injury is of such a severity that life is imminently endangered. Family members are requested at bedside immediately. (Please note this is an internal DOD casualty assistance designation used by DOD healthcare providers.)

⁪ (SI) Seriously Ill/Injured – Illness/injury is of such severity that there is cause for immediate concern, but there is no imminent danger to life. Family members are requested at bedside. (Please note this is an internal DOD casualty assistance designation used by DOD healthcare providers.)

⁪ OTHER Ill/Injured – a serious injury or illness that may render the servicemember medically unfit to perform the duties of the member’s office, grade, rank, or rating.

⁪ NONE OF THE ABOVE (Note to Employee: If this box is checked, you may still be eligible to take leave to care for a covered family member with a “serious health condition” under § 825.113 of the FMLA. If such leave is requested, you may be required to complete DOL FORM WH-380 or an employer-provided form seeking the same information.)

(2) Was the condition for which the Covered Service member is being treated incurred in line of duty on active duty in the armed forces? ____ Yes ____ No

(3) Approximate date condition commenced: ______

(4) Probable duration of condition and/or need for care: ______

(5) Is the covered servicemember undergoing medical treatment, recuperation, or therapy? ____Yes ___No. If yes, please describe medical treatment, recuperation or therapy:

______Page 3 CONTINUED ON NEXT PAGE Form WH-385 January 2009

PART C: COVERED SERVICEMEMBER’S NEED FOR CARE BY FAMILY MEMBER

(1) Will the covered servicemember need care for a single continuous period of time, including any time for treatment and recovery? ___ Yes ___ No If yes, estimate the beginning and ending dates for this period of time: ______

(2) Will the covered servicemember require periodic follow-up treatment appointments? ___ Yes ___ No If yes, estimate the treatment schedule: ______

(3) Is there a medical necessity for the covered servicemember to have periodic care for these follow-up treatment appointments? ____Yes _____No

(4) Is there a medical necessity for the covered servicemember to have periodic care for other than scheduled follow-up treatment appointments (e.g., episodic flare-ups of medical condition)? ____Yes ____No If yes, please estimate the frequency and duration of the periodic care:

______

Signature of Health Care Provider: ______Date: ______

PAPERWORK REDUCTION ACT NOTICE AND PUBLIC BURDEN STATEMENT If submitted, it is mandatory for employers to retain a copy of this disclosure in their records for three years, in accordance with 29 U.S.C. § 2616; 29 C.F.R. § 825.500. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. The Department of Labor estimates that it will take an average of 20 minutes for respondents to complete this collection of information, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. If you have any comments regarding this burden estimate or any other aspect of this collection information, including suggestions for reducing this burden, send them to the Administrator, Wage and Hour Division, U.S. Department of Labor, Room S-3502, 200 Constitution AV, NW, Washington, DC 20210. DO NOT SEND THE COMPLETED FORM TO THE WAGE AND HOUR DIVISION; RETURN IT TO THE PATIENT.

Page 4 Form WH-385 January 2009

Certification of Qualifying Exigency U.S. Department of Labor Employment Standards Administration For Military Family Leave Wage and Hour Division (Family and Medical Leave Act) OMB Control Number: 1215-0181 Expires: 12/31/2011 SECTION I: For Completion by the EMPLOYER INSTRUCTIONS to the EMPLOYER: The Family and Medical Leave Act (FMLA) provides that an employer may require an employee seeking FMLA leave due to a qualifying exigency to submit a certification. Please complete Section I before giving this form to your employee. Your response is voluntary, and while you are not required to use this form, you may not ask the employee to provide more information than allowed under the FMLA regulations, 29 C.F.R. § 825.309.

Employer name: ______

Contact Information: ______

SECTION II: For Completion by the EMPLOYEE INSTRUCTIONS to the EMPLOYEE: Please complete Section II fully and completely. The FMLA permits an employer to require that you submit a timely, complete, and sufficient certification to support a request for FMLA leave due to a qualifying exigency. Several questions in this section seek a response as to the frequency or duration of the qualifying exigency. Be as specific as you can; terms such as “unknown,” or “indeterminate” may not be sufficient to determine FMLA coverage. Your response is required to obtain a benefit. 29 C.F.R. § 825.310. While you are not required to provide this information, failure to do so may result in a denial of your request for FMLA leave. Your employer must give you at least 15 calendar days to return this form to your employer.

Your Name: ______First Middle Last

Name of covered military member on active duty or call to active duty status in support of a contingency operation:

______First Middle Last

Relationship of covered military member to you: ______

Period of covered military member’s active duty: ______

A complete and sufficient certification to support a request for FMLA leave due to a qualifying exigency includes written documentation confirming a covered military member’s active duty or call to active duty status in support of a contingency operation. Please check one of the following:

___ A copy of the covered military member’s active duty orders is attached. ___ Other documentation from the military certifying that the covered military member is on active duty (or has been notified of an impending call to active duty) in support of a contingency operation is attached. ___ I have previously provided my employer with sufficient written documentation confirming the covered military member’s active duty or call to active duty status in support of a contingency operation.

Page 1 CONTINUED ON NEXT PAGE Form WH-384 January 2009 PART A: QUALIFYING REASON FOR LEAVE 1. Describe the reason you are requesting FMLA leave due to a qualifying exigency (including the specific reason you are requesting leave):

______

2. A complete and sufficient certification to support a request for FMLA leave due to a qualifying exigency includes any available written documentation which supports the need for leave; such documentation may include a copy of a meeting announcement for informational briefings sponsored by the military, a document confirming an appointment with a counselor or school official, or a copy of a bill for services for the handling of legal or financial affairs. Available written documentation supporting this request for leave is attached. __ Yes __ No __ None Available

PART B: AMOUNT OF LEAVE NEEDED 1. Approximate date exigency commenced: ______

Probable duration of exigency: ______

2. Will you need to be absent from work for a single continuous period of time due to the qualifying exigency? ___No ___Yes. If so, estimate the beginning and ending dates for the period of absence:

______.

3. Will you need to be absent from work periodically to address this qualifying exigency? ___No ___Yes. Estimate schedule of leave, including the dates of any scheduled meetings or appointments:______

______

Estimate the frequency and duration of each appointment, meeting, or leave event, including any travel time (i.e., 1 deployment-related meeting every month lasting 4 hours):

Frequency: _____ times per _____ week(s) _____ month(s)

Duration: _____ hours ___ day(s) per event.

Page 2 CONTINUED ON NEXT PAGE Form WH-384 January 2009 PART C: If leave is requested to meet with a third party (such as to arrange for childcare, to attend counseling, to attend meetings with school or childcare providers, to make financial or legal arrangements, to act as the covered military member’s representative before a federal, state, or local agency for purposes of obtaining, arranging or appealing military service benefits, or to attend any event sponsored by the military or military service organizations), a complete and sufficient certification includes the name, address, and appropriate contact information of the individual or entity with whom you are meeting (i.e., either the telephone or fax number or email address of the individual or entity). This information may be used by your employer to verify that the information contained on this form is accurate.

Name of Individual: ______Title: ______

Organization: ______

Address: ______

Telephone: (______)______Fax: (______)______

Email: ______

Describe nature of meeting: ______

______

PART D: I certify that the information I provided above is true and correct.

______Signature of Employee Date

SEND THE COMPLETED FORM TO THE WAGE AND HOUR DIVISION; RETURN IT TO THE EMPLOYER.

Page 3 Form WH-384 January 2009 Federal Register / Vol. 73, No. 222 / Monday, November 17, 2008 / Rules and Regulations 68123

VerDate Aug<31>2005 22:45 Nov 14, 2008 Jkt 217001 PO 00000 Frm 00191 Fmt 4701 Sfmt 4725 E:\FR\FM\17NOR2.SGM 17NOR2 mstockstill on PROD1PC66 with RULES2 ER17NO08.008

City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-5 Contact – Silvia Rhoads, Executive Director, Keep Copperas Cove Beautiful, 547-4242 [email protected]

SUBJECT: Consideration and action on appointment of one (1) member to the Keep Copperas Cove Beautiful Commission.

1. Background/History

During a regular council meeting on September 17, 2002, Ordinance 2002-20 was approved allowing the formation of the Keep Copperas Cove Beautiful Commission. The commission allows for 15 members to be approved by the City Council. According to KCCB by-laws, eight members of the Commission originally appointed shall be for a term of one (1) year. Seven members of the Commission originally appointed shall be for a term of two (2) years. Thereafter, the term of each Commission member shall be two (2) years.

2. FINDINGS/CURRENT ACTIVITY

During the Regular City Council Meeting on August 19, 2008, four returning members were re-appointed by the City Council bringing the total on the commission to 13. Since then, three (3) members resigned due to scheduling conflicts and personal reasons. Currently, the Keep Copperas Cove Beautiful Commission is seeking to one of the five vacant positions. Upon Council approval of a member four (4) seats will remain open.

The following individual is seeking appointment to the Keep Copperas Cove Beautiful Commission: Mrs. Tracy Lehmkuhler.

Tracy was very active during the previous term served on Keep Copperas Cove Beautiful from March 2004 - September 2007.

Keep Copperas Cove Beautiful will continue to seek out new members to fill the remaining four (4) positions.

3. FINANCIAL IMPACT

None.

Page 1 of 2

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends that the City Council re-appoint the following one (1) individual to the Keep Copperas Cove Beautiful Commission: Mrs. Tracy Lehmkuhler

Page 2 of 2

City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-6 Contact – Jane Lees, City Secretary- 547-4221 [email protected]

SUBJECT: Consideration and action on Resolution No. 2009-04, establishing procedures for a General Election on May 9, 2009 in Copperas Cove, Texas.

1. BACKGROUND/HISTORY

The Copperas Cove City Charter, Sec. 3.01 Municipal elections, states the following: (a) Schedule. The general municipal election shall be held annually on the second Saturday in May or such other date as may be required by state or federal law. The runoff election date will be held in accordance with state election law. The city council shall be responsible to specify places for holding all elections.

The Charter also states in Sec. 3.04 Elections, the following: (a) To be elected for the office of council member or mayor, the candidate must receive a majority vote of qualified voters who voted in the general election. If no candidate receives a majority vote, the two (2) candidates with the highest number of votes will participate in a runoff election.

2. FINDINGS/CURRENT ACTIVITY

The Charter states the following regarding Composition and terms of office, Sec. 2.01: (a) Composition. The council shall be composed of a mayor and seven (7) council members. The mayor and all council members shall be elected from the city at large, and each council member shall occupy a position on the council, such positions being numbered one (1) through seven (7) consecutively. (b) Terms of office. At the first general election held under this charter, and each three (3) years thereafter, the mayor and two (2) council members shall be elected, with the mayor filling the office of mayor and the two (2) council members filling the office of numbered positions one (1) and two (2). The mayor will not be designated as a numbered position on the ballot but shall be designated as "MAYOR." The following year, and each three (3) years thereafter, three (3) council members shall be elected, to fill the office of numbered positions three (3), four (4) and five (5).The following year, and each three (3) years thereafter, two (2) council members shall be elected to fill the office of numbered positions six (6) and seven (7). A council member, unless sooner removed from office under the provisions of this charter, shall serve for a term of three (3) years, and shall serve not more than two (2) terms in succession in the office to which elected. Sec. 2.07(c) also applies.

Page 1 of 2 The Charter of the City of Copperas Cove provides that on May 9, 2009, there shall be an election to consider the following three (3) positions: Mayor, Council Member Position One and Council Member Position Two.

In addition, Texas Education Code, Sec. 11.0581, Joint elections required, states the following: (a) An election for trustees of an independent school district shall be held on the same date as (1) the election for the members of the governing body of a municipality located in the school district. The Code also states in Sec. 11.0581 the following: (b) Elections held on the same date as provided by Subsection (a) shall be held as a joint election under Chapter 271, Election Code, and (c)The voters of a joint election under this section shall be served by common polling places consistent with Section 271.003(b), Election Code.

Chapter 271 of the Texas Election Code authorizes joint elections. A Joint Election Agreement has been drawn up between CCISD and the City and is included in Resolution 2009-02 as “Attachment A.” For the convenience of voters, the City and CCISD ballot will be combined for the election. There will be three ballots available:

• City and CCISD ballot: For voters who live within City limits in Coryell County • City ballot: For voters who live within City limits in Lampasas County • CCISD ballot: For voters who live in the Bell County portion of the School District

3. FINANCIAL IMPACT

The following is an estimate of the costs for the May 9, 2009 General Election:

First publication of LAT (Logic & Accuracy Test) of Voting Equipment 24 Publication of Election Notices (English & Spanish) 430 Technical Support for Voting Equipment 6,100 Programming by Hart Intercivic 3,000 Early Voting Staff 1,242 Election Day Staff 696 Miscellaneous Supplies 200

Total Estimate $11,692

If CCISD holds an election, most of these costs would be split 50-50 between them and the City. However, if CCISD cancels their election, the City will be responsible for the total cost.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends that the City Council adopt Resolution No. 2009-04, establishing procedures for a General Election on May 9, 2009 in Copperas Cove, Texas.

Page 2 of 2 RESOLUTION NO. 2009-04

A RESOLUTION CALLING AND ESTABLISHING PROCEDURES FOR A GENERAL ELECTION ON MAY 9, 2009 IN COPPERAS COVE, TEXAS.

WHEREAS, the laws of the State of Texas and the Charter of the City of Copperas Cove provide that on May 9, 2009, there shall be a General Election held to consider the following:

Mayor Council member – Position 1 Council member – Position 2; and

WHEREAS, if, in the election to a place on the council, no candidate receives a majority of all the votes cast in that race, a Runoff Election shall be conducted on June 13, 2009, between the two candidates for that office receiving the highest number of votes cast; and

WHEREAS, Texas Election Code, Sec. 271.002, authorizes joint elections ordered by the authorities of two or more political subdivisions if they are held on the same day within all or part of the same territory; and

WHEREAS, the laws of the State of Texas and the Charter of the City of Copperas Cove, further provide that the Election Code of the State of Texas is applicable to said election and in order to comply with said code, a Resolution and Order of Election, for the General Election should be passed establishing the procedure to be followed in said elections as outlined below.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS:

Section 1. That all independent candidates at the election to be held on the second Saturday in May for the above-mentioned offices, file their application to become candidates with the City Secretary of the City at 507 South Main Street, Copperas Cove, Texas from February 6, 2009, through March 9, 2009, and that all said applications shall be on a form as prescribed by the Election Code of the State of Texas.

Section 2. The order in which the names of the candidates are to be printed on the ballot shall be determined by a drawing in the City Hall Conference Room on March 11, 2009 at 9:00 a.m.

Section 3. Only resident qualified voters of said City shall be eligible to vote. Said election will be held in Copperas Cove City Hall Council Chambers, 507 South Main

Resolution No. 2009-04 Page 1 of 3 Street, with Mary Howell as Presiding Election Judge and Rita Burgess as Alternate Presiding Election Judge. The clerks for the election will be appointed by the Presiding Election Judge in a number not to exceed seven (7) clerks. The Presiding Election Judge will be paid the sum of $10.00 per hour and the Alternate Presiding Election Judge and clerks will be paid $8.00 per hour.

Section 4. The designated polling place shall, on Election Day, be open from 7:00 a.m. to 7:00 p.m.

Section 5. Mary Howell shall be appointed to serve as the Early Voting Ballot Board Presiding Officer and shall appoint two (2) clerks to assist her.

Section 6. Jane Lees, City Secretary will conduct early voting. The City Secretary will appoint Deputy Early Voting Clerks to assist her. Early voting for the above designated election shall be held in Copperas Cove City Hall Council Chambers, 507 South Main Street.

Section 7. Early voting will be conducted on the following days and times:

April 27, 2009 8:00 a.m. – 5:00 p.m. April 28, 2009 7:00 a.m. – 7:00 p.m. April 29, 2009 8:00 a.m. – 5:00 p.m. April 30, 2009 7:00 a.m. – 7:00 p.m. May 1, 2009 8:00 a.m. – 5:00 p.m. May 4, 2009 8:00 a.m. – 5:00 p.m. May 5, 2009 8:00 a.m. – 5:00 p.m.

Section 8. Applications for ballot by mail shall be mailed to: Jane Lees, City Secretary, City of Copperas Cove, P.O. Drawer 1449, Copperas Cove, Texas 76522. The first day applications for voting by mail ballot may be accepted is March 10, 2009. The last day to receive applications from voters in person for a ballot to be voted by mail is April 24, 2009. The last day to receive applications by mail for a ballot to be voted by mail is May 1, 2009.

Section 9. All ballots shall be prepared in accordance with Texas Election Code. Paper ballots shall be used for early voting by mail and Paper Ballots and eSlate Direct Recording Electronic (DRE) Voting System shall be used for early voting by personal appearance and voting on Election Day, both of which are part of the eSlate DRE Voting System.

Section 10. All expenditures necessary for the conduct of the election, the purchase of materials and the employment of all election officials is hereby authorized and the City Secretary is hereby authorized and directed to furnish all necessary election supplies to conduct such election.

Resolution No. 2009-04 Page 2 of 3 Section 11. The City Secretary is further authorized and directed to conduct said election jointly, with the Copperas Cove Independent School District (CCISD), as long as their election is not canceled. The City Secretary will take all necessary actions to conduct the election jointly, to work with CCISD personnel, and to coordinate and sign a joint election agreement between CCISD and the City. The Joint Election Agreement is made a part of this resolution and is marked “Attachment A.”

Section 12. Said elections shall be held in accordance with the Election Code and the State of Texas. Notice of said elections shall be given in accordance with the terms and provisions of the Election Code and the City Secretary is hereby instructed to have said notice posted and published in accordance with state law. A copy of this order shall also serve as a Writ of Election, which shall be delivered to the above-appointed Presiding Election Judge for said elections.

______John Hull, Mayor

ATTEST:

______Jane Lees, CMC, City Secretary

APPROVED AS TO FORM:

______Charles E. Zech, City Attorney

Resolution No. 2009-04 Page 3 of 3 Attachment A Resolution No. 2009-04

May 9, 2009 Joint Election Agreement Between City of Copperas Cove & Copperas Cove ISD

Page 1 of 6 JOINT ELECTION AGREEMENT

BY THE TERMS OF THIS AGREEMENT made and entered into by and between the CITY OF COPPERAS COVE, hereinafter referred to as the "CITY," and the BOARD OF TRUSTEES OF THE COPPERAS COVE INDEPENDENT SCHOOL DISTRICT, hereinafter referred to as the “SCHOOL DISTRICT,” pursuant to the authority in Section 271.002 of the Texas Election Code, agree to the following particulars in regard to coordination, supervision and running of the City and School District's May 9, 2009 Joint Election.

THIS AGREEMENT is entered into in consideration of the mutual covenants and promises hereinafter set out. IT IS AGREED AS FOLLOWS:

1. ORDER OF ELECTION. The City and School District will be individually responsible for the order of election with their respective political subdivisions.

2. PRECLEARANCE. The City will prepare and submit to the U.S. Department of Justice (DOJ) under the Federal Voting Rights Act of 1965, any required submissions on voting changes. The School District will supply the City with the order of election and any other necessary information for the submission. The School District will have the opportunity to review the preclearance request prior to submission to the DOJ.

3. LOCATION OF POLLING PLACES. One polling place is designated for both Early Voting and Election Day. The location will be City Hall Council Chambers, 507 South Main Street, Copperas Cove, Texas 76522. The City will provide tables and chairs for use by the election officials and voters. If the City cancels their election, the School District has the option of using the same location as listed above for their election.

4. ALLOCATION OF ELECTION EXPENSES. The School District agrees to pay the City election expenses as outlined in Attachment A of this Agreement. The City will submit an itemized invoice to the School District within 30 days after the election. In the event that the School District cancels their election, and, if no expenses have been incurred, all election expenses incurred for the City’s election will be paid by the City.

5. APPOINTMENT AND TRAINING OF ELECTION OFFICERS. The Election Judge, Alternate Election Judge and Election Clerks will be appointed by the City, with approval of the School District. Election officers will be trained by the City.

6. DESIGNATION OF EARLY VOTING CLERK. The Early Voting Clerk shall be Jane Lees, City Secretary of the City of Copperas Cove, or her designee. Early Voting days and times are outlined in Attachment B of this document. In the event that the City

Page 2 of 6 cancels their election, the School District is responsible for appointing their own Early Voting Clerk, election judges and clerks, and pays all expenses.

7. BALLOTS. Ballots will be combined for use on the eSlate and eScan electronic voting systems for the Early Voting period as well as Election Day. All requests for paper ballots by mail will be processed by the Early Voting Clerk. Requests for Applications for Ballot by Mail shall be addressed to: Jane Lees, Early Voting Clerk, City of Copperas Cove, P.O. Drawer 1449, Copperas Cove, TX 76522.

8. ELECTION PUBLICATIONS. a. Each political subdivision is responsible for the publication and posting of election notices for their individual elections. b. The City will publish the notice required for the testing of the automatic tabulating equipment.

9. DISPOSITION OF ELECTION RECORDS. The City shall keep all election records according the Section 66.058 of the Texas Election Code as follows: a. Voted paper ballots will remain locked in Ballot Box No. 3 for 60 days after the date of the election. b. On the 61st day after the election, the voted paper ballots will be transferred to another container until the total preservation period of 22 months has elapsed. c. The School District may have access to the voted paper ballots at any time during the 22 months after the 60th day after the election. d. The School district may have access to other election records at any time during the 22 month preservation period. e. When the records are ready to be destroyed, the City will inform the School District prior to destruction.

10. GENERAL PROVISIONS. a. The City shall procure and prepare the voting machines and provide election kits and supplies needed in the polling place. b. The City shall provide all lists of registered voters required for use during the Early Voting period and on Election Day. c. The Early voting Ballot Board will count all Early Voting ballots (those cast by mail and those cast by personal appearance). The presiding judge of this Board shall be appointed by the City. d. Election night reports will be available to the City and School District after the Central Counting Station has tabulated all results. The Central Counting Station is located in the Tax Assessor/Tax Collector’s Office in Gatesville and will be supervised by Garry Paris. The City has contracted separately with Garry Paris for this service. e. Provisional ballots will be tabulated after election night in accordance with law. f. The City shall prepare the unofficial canvass report and will provide a copy of the unofficial canvass to the School District as soon as possible after all returns have been tallied.

Page 3 of 6 g. Each political subdivision is responsible for conducting their own final canvass of the election. All necessary paperwork for the canvass will be supplied to the School District by the City. h. The School District shall provide the City with the ballot layout and Spanish interpretation in an electronic format, as soon as possible, but no later than 5:00 p.m. on Tuesday, March 17, 2009. i. The School District shall approve the ballot format and audio cards prior to the final printing. j. The City shall provide a copy of this contract to the School district upon full execution.

WITNESS BY MY HAND THIS THE DAY OF , 2009.

______Jane Lees, CMC, City Secretary For the City of Copperas Cove

WITNESS BY MY HAND THIS THE DAY OF 2009.

______Jim Rudd, Director of Purchasing and General Services For the Copperas Cove Independent School District

Page 4 of 6 Attachment A

Cost Proposal for May 9, 2009 Joint Election

Publication for Logic and Accuracy Test 48.00

Technical support Early Voting and Election Day • Test MBB’s, delivery, setup/teardown machines, pre- define machines, conduct 3 Logic and Accuracy Tests, tally Early Vote, tally Election Day Vote and backup to CD 4,921.00 • Technical support during Early Voting -- Five 8-hour days at $120 per day 600.00 -- Two 12-hour days at $180 per day 360.00 • Technical support during Election Day 180.00 • Response fee for support after polls close on Election Day 25.00

Programming from Hart InterCivic 1,800.00

Early Voting staff 1242.00

Election Day staff 696.00

Total $9,872.00

The total of $9,872.00 is to be split between the City ($4,936.00) and School District ($4,936.00).

The amounts listed above are estimates only, based on previous elections costs. These amounts are subject adjustment when the actual invoices are received.

Page 5 of 6

Attachment B

Early Voting Days and Hours

Monday April 27, 2009 8 a.m.-5 p.m.

Tuesday April 28, 2009 7 a.m.-7 p.m.

Wednesday April 29, 2009 8 a.m.-5 p.m.

Thursday April 30, 2009 7 a.m.-7 p.m.

Friday May 1, 2009 8 a.m.-5 p.m.

Monday May 4, 2009 8 a.m.-5 p.m.

Tuesday May 5, 2009 8 a.m.- 5p.m.

Page 6 of 6 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-7 Contact – Jane Lees, City Secretary, 547-4221 [email protected]

SUBJECT: Consideration and action on rescheduling the date of the March 17, 2009 regular City Council meeting to another date.

1. BACKGROUND/HISTORY

The City Charter Sec. 2.09 states “The council shall hold at least two (2) regular meetings each month with the exception of December, which shall have a minimum of one (1) regular meeting, and as many additional meetings as it deems necessary to transact the business of the city and its citizens. The council shall fix, by ordinance, the days, time and place of the regular meetings. All meetings shall be open to the public, except as otherwise provided for by law. Special meetings of the council shall be held at the call of the mayor or of four (4) or more council members.” City Ordinance 2000-26 Sec. 2.1(c) City Council Rules of Order and Procedure states “At other times when the council deems appropriate, one or more regular meetings may be canceled and rescheduled by a majority vote of the council.”

2. FINDINGS/CURRENT ACTIVITY

The Special Runoff Election for City Council Position 5 is scheduled for March 17, 2009 as required/set by the District Court. Thus, City staff recommends rescheduling the Regular City Council Meeting for March 17, 2009 to either March 23, 2009 or March 26, 2009. City Council approval is required to change the date of this meeting.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends the City Council reschedule the Regular City Council Meeting for March 17, 2009 to a future date in March 2009.

Page 1 of 1 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-8 Contact – John Hull, Mayor, 547-4221 [email protected]

SUBJECT: Consideration and action on the Mayor’s Council Member recommendations and nominations to various ad hoc committees and outside agencies, committees, task forces, boards and commissions.

1. BACKGROUND/HISTORY

The City’s Code of Ordinances states in Section 2-55.1, “Ad hoc committees are formed on an ‘as needed’ basis with a clearly defined purpose and term, as well as reporting requirements. Ad hoc committees may consist of up to two (2) council members recommended by the mayor with concurrence through a motion of the majority of city council members.”

Section 2-55.2 states, “The mayor nominates and the city council confirms council member appointments to outside agencies, committees, task forces, boards and commissions.”

2. FINDINGS/CURRENT ACTIVITY

Four new council members were elected at the February 10, 2009 Special Election and need to be assigned to various committees. Other Council Members may be reassigned as well through a nomination by the Mayor. Concurrence through the motion of the majority of city council members is required for these appointments.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends that the Mayor make recommendations and nominations that the majority of city council members concur with for various ad hoc committees and outside agencies, committees, task forces, boards and commissions.

Page 1 of 1 COUNCIL COMMITTEE ASSIGNMENTS (A) = Alternate AS OF MARCH 3, 2009

Mayor 1234567City Manager Dev. Serv. John Cheryl Larry D. Chuck Danny Willie C. Frank Andrea M. Carl Committee Hull Meredith Sheppard Downard Palmer Goode Seffrood Gardner Ford

Adopt-A-Fort Hood-Unit XX Central Texas Council of Governments Executive Committee X X (A) Central Texas Deployment Task Force XX Deer Committee XX Downtown Zoning Committee XX Economic Development Corporation (Council Liaison) X

Hill Country Transit District Board of Directors X X (A) Housing Authority X X (A) K-TUTS Policy Board X X (A1) X (A2) Ministerial Alliance Representative X Oil & Gas Committee XX Ordinance Review Committee X Sex Offender Ordinance Committee X Strategic Planning Committee XX Records Management Committee X

Transportation Committee X City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. I-9 Contact – Andrea Gardner, City Manager,r 547-4221 [email protected]

SUBJECT: Consideration and action on Resolution No. 2009-05, authorizing signatories in connection with the Office of Rural Community Affairs TxCDBG Grant No. 728267, awarded for the purpose of construction improvements to the drainage system along Summers Road and 25th, 27th and 31st Streets.

1. BACKGROUND/HISTORY

On September 18, 2007, the City Council approved Resolution No. 2007-44, authorizing the submission of a Texas Community Development Block Grant Program application to the Office of Rural Community Affairs for the Disaster Relief Fund.

The Texas Office of Rural Community Affairs made available its 2007 Disaster Relief Fund. Coryell County was declared a major disaster area and a Presidential Disaster Declaration was issued on June 16, 2007.

The application submitted to ORCA for consideration included funding for 25% of the Federal Emergency Management Administration’s disaster funds for public assistance, 25% of FEMA’s Hazard Mitigation Grant Program, other disaster related damage to public facilities not covered by FEMA and $27,000 for grant administration with the total funding not to exceed $350,000 of ORCA grant funds.

2. FINDINGS/CURRENT ACTIVITY

The City of Copperas Cove received a CDBG grant award of $350,000 from the State of Texas to assist in the provision of drainage system improvements. Prior to the withdrawal of funds, TCDP requires the City of Copperas Cove to prepare a “Signatories Designation Form”. The proposed authorized signatories for the following documents are the Mayor, the City Secretary and City Manager:

• State of Texas Vouchers • Request(s) for Advance or Reimbursement

Page 1 of 2 3. FINANCIAL IMPACT

Total CDBG funding awarded is $350,000 which is the matching funds for 25% of the Federal Emergency Management Administration’s disaster funds for public assistance, 25% of FEMA’s Hazard Mitigation Grant Program, other disaster related damage to public facilities not covered by FEMA and $27,000 for grant administration.

4. ACTION OPTIONS/RECOMMENDATION

City staff recommends that the City Council approve Resolution No. 2009-05, authorizing signatories in connection with the Office of Rural Community Affairs TxCDBG Grant No. 728267, awarded for the purpose of construction improvements to the drainage system along Summers Road and 25th, 27th and 31st Streets.

Page 2 of 2 RESOLUTION NO. 2009-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPERAS COVE, TEXAS, AUTHORIZING SIGNATORIES IN CONNECTION WITH THE OFFICE OF RURAL COMMUNITY AFFAIRS TXCDBG GRANT NO. 728267, AWARDED FOR THE PURPOSE OF CONSTRUCTION IMPROVEMENTS TO THE DRAINAGE SYSTEM ALONG SUMMERS ROAD AND 25TH, 27TH and 31ST STREETS.

WHEREAS, the City of Copperas Cove has been funded by the Office of Rural Community Affairs under the Texas Community Development Block Grant Program; and

WHEREAS, the City of Copperas Cove needs to authorize certain individuals as signatories for contractual documents associated with the grant.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COPPERAS COVE:

SECTION 1: That the City Council of Copperas Cove hereby appoints and designates representatives to be authorized signatories for the following documents:

State of Texas Purchase Vouchers Request (s) for Advance or Reimbursement

Section 2: That the representatives designated and authorized by the City Council are:

Mayor City Manager City Secretary

______John Hull, Mayor

Resolution No. 2009-05 Page 1 of 2

ATTEST:

______Jane Lees, City Secretary

APPROVED AS TO FORM:

______Charles A. Zech, City Attorney

Resolution No. 2009-05 Page 2 of 2

City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. J-1 Contact – Robert M. McKinnon, Director of Public Works, 547-0751 [email protected]

SUBJECT: Texas Commission on Environmental Quality (TCEQ) Public Drinking Water Recognition Program.

1. BACKGROUND/HISTORY

The Texas Public Drinking Water Recognition Program recognizes the effort, dedication, and contribution public water supplies make to the state and to protecting public health of all citizens. Each year, water systems in the State are recognized for their outstanding performance for the preceding calendar year.

The purpose of the award is:

• To recognize the commitment to protecting public health • To focus public attention on the importance of water facilities • To provide opportunities for water system management to interact with each other, national organizations, and the regulatory agency

Awards are provided for the following categories:

• Small Water Systems Security Program • Substantial Source Water Protection Program Implementation • Innovative or Proactive System • Outstanding Public Drinking Water System • Optimization Program • Total Coliform Rule Program

2. FINDINGS/CURRENT ACTIVITY

The City of Copperas Cove received the “Total Coliform Rule Program Award” for 2007.

This award recognizes systems that have successfully complied with the Total Coliform Rule without a single violation for 72 consecutive months. In achieving this consistent level of compliance with the Total Coliform Rule, these systems are doing an exceptional job of protecting public health.

Page 1 of 2

To receive this recognition, the public water system must meet the following criteria:

• Was an active public water system for each of the 72 consecutive months through the preceding December • Had no Total Coliform Rule violations during that 72-month period

In other words, to receive the 2002-2007 Total Coliform Rule award, the City of Copperas Cove system must have been active and had no violations from January 2002 through December 2007.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

None.

Page 2 of 2

Total Coliform Rule Program Award

~ 2007

4,1 Elston Johnson, Section Manager Public Drinking Water Section ~

~ City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. J-2 Contact – Wesley Wright, P.E., City Engineer, 547- 0751 [email protected]

SUBJECT: Developmental Projects Update.

1. BACKGROUND/HISTORY

Attached is a Developmental Projects update. The previous update was delivered to Council on October 2, 2008.

2. FINDINGS/CURRENT ACTIVITY

None.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

None.

Page 1 of 1 Developmental Projects January 2009 Subdivisions

• House Creek North, Phase 3 (320 lots) – Accepted October 8, 2008

• Summer Place (71 duplex lots) – Accepted September 24, 2008 Taylor Creek Elementary School

• Lampasas ISD project

• Big Divide Road @ Hwy 190

• City water and sewer

• Construction underway

• Expected opening: Fall 2009 Taylor Creek Elementary Construction Underway Additional Developments

• Copperas Cove 8 and Arcade (Constitution & MLK) – Plans under review

• Cove Fitness (190 & Walker) – Open for business

• Subway (190 & Georgetown) – Plans under review

• Discount Tire Company (East end of 190) – Under construction

• Mesa Verde, Phase 2 (Skyline) – Plans released for construction Additional Developments Continued

• Oncor Substation (Constitution) – Plans under review

• Two Apartment Complexes (East) – Due diligence

• Valley of Great Hills (190 & Big Divide) – Due diligence

• Cove Family Dental Clinic (FM 116 & 190) – Plans under review Developmental Projects January 2009 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item No. J-3 Contact – Wesley Wright, P.E., City Engineer, 547- 0751 [email protected]

SUBJECT: Capital Improvement Projects Update.

1. BACKGROUND/HISTORY

Attached is a Capital Improvement Projects update. The previous update was delivered to Council on October 2, 2008.

2. FINDINGS/CURRENT ACTIVITY

None.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

None.

Page 1 of 1 Capital Improvement Projects January 2009 East Pump Station

• 500,000 gallon water tank completed • Pumping station on site installed • Projected cost = $1.4 Million dollars • Ground Breaking Ceremony – Jan. 2009 East Pump Station 500,000 Gallon Concrete Tank & Pump Station Turkey Run Pump Station

• Bid Awarded August 19, 2008 • Electrical upgrade of facility • New concrete pad for 3 pumps • Complete service of ex. pumps & add 1 new pump • Beside Northwest water loop – 30” water line (Pump Station to Wolfe Road) • Project Cost: $1,579,982.67 Current Pump Pad at Turkey Run Facility Golf Course Effluent Project

• Project nearing completion with the basin and pumps installed and tested

• Sprinkler heads completed in November

• Project projected cost: $20,000 for design and $290,000 for the project

• One additional line is needed which should be competed in January 2009 Pump station installed for Golf Course Effluent Project Hughes Mountain Tank Rehabilitation

• Repairs and Maintenance: $257,500 • Repaint inside and outside • Awarded September 2, 2008 • Rehab started: November 1, 2008 • Estimated completion date: March 2009 Water tank being repaired and repainted Close up of tank repair underway Summers Road Reconstruction

• FM 1113 to Lutheran Church Road • Widening of roadway from 18’ to 40’ • 3 - 12’ lanes • Curb and gutter, culvert improvements • Contract Awarded November 3, 2008 • Cost: $1,226,435.65 • Construction will begin in January 2009 Summers Road Existing Conditions Grimes Crossing

• Awarded November 3, 2008 as an Alternate to the Summers Road Contract

• Project Cost: $124,538.75

• Remove substandard pavement section – Provide a full 24’ pavement width – Replace with 6” compacted base & 2” asphalt

• Resurfacing totally completed on December 19, 2008 Grimes Crossing: Completed South Plant Clarifier

• Under design by River City Engineering • Preparing bid documents for March • Completely retrofit the west clarifier • Estimated cost $410k Utility Relocation-Reliever Route

• Bond package approved by Voters in November

• Relocate city sewer/water lines

• Waiting on TxDOT final alignment

• Estimated cost: $2.0 Million Future Capital Improvements Projects

• Northeast & Southeast Bypass

• Lutheran Church Road

• CDBG-4th Year Sewer Improvements

• Water line upgrade-9th, 11th, 13th, 15th Streets

• Eastside water/sewer, drainage, streets

• Long Mountain tank rehabilitation Future Capital Improvements Projects continued

• Mesa Verde II and III water improvements

• Valley at Great Hills water project

• Fire Station #2 relocation

• Taylor Mountain Tank Rehab

• Water Model Improvements Phase I (continued) • Micken Mtn. Tank and Seven Mile Tank Future Capital Improvements Projects continued

• Northwest Water Loop (continued)

• Additional Clarifier Improvements – South Plant (East Clarifier) – Northwest Plant (2 round) Capital Improvement Projects January 2009 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item J-4 Contact – Wanda Bunting, Director of Financial Services,s 547-4221 [email protected]

SUBJECT: Financial Report for the Month ended September 30, 2008.

1. BACKGROUND/HISTORY

Attached is the Monthly Council Report for the month ended September 30, 2008. This report is submitted to the City Council for review. The report provides a detailed analysis of the City’s financial condition and results of operations for the month ended September 30, 2008.

2. FINDINGS/CURRENT ACTIVITY

None.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

None.

Page 1 of 1

City of Copperas Cove Financial Summary by Fund September 30, 2008

GENERAL FUND

• Year-to-date revenues are above year-to-date expenditures by $325,015.

• Property tax revenue for September 2008 is $9,208 or 58.0% above $5,829 collected last September. Year-to-date property tax revenue is at $6,101,607 or 11.5% above prior year-to-date collections of $5,473,810.

• Year-to-date sales tax revenue of $2,368,200 reflects a $186,247 or 8.5% increase from the prior fiscal year revenue of $2,181,953.

• Year-to-date franchise tax revenue of $1,246,654 is $58,968 or 5.0% above prior year-to-date revenue of $1,187,686.

• Interest earnings year-to-date of $167,230 decreased by $86,061 or 34.0% below the prior fiscal year-to-date earnings.

• Year-to-date revenue is at 97.2% of the budget, and 101.1% of the projected estimate used in the FY 2008-09 budget process.

• General Fund expenditures year-to-date of $13,214,876 reflect an increase of 6.6% over prior year-to-date expenditures of $12,391,707. The expenditures totaled 95.4% of the total annual budget.

• The ending fund balance in the general fund is $4,259,675 which is $797,347 above the ideal fund balance and $581,836 above the estimate that was used in the FY 2008-09 budget process. The primary reason for the increase in funds is due to additional property tax revenue, sales tax revenue and reduced expenditures in the police department.

WATER & SEWER FUND

• Year-to-date revenues are below year-to-date expenses by $85,235.

• Water revenue totaled $530,610 for the month. This is $141,814 or 36.5% above September 2007. Year-to-date water revenue is at $4,942,575 which is above the prior year-to-date revenue by $677,971 or 15.9%.

• Sewer revenue totaled $302,866 for the month. This is $30,252 or 11.1% above September 2007. Year-to-date sewer revenue is at $3,497,471 which is above the prior year-to-date revenue by $177,237 or 5.3%.

• Interest earnings year-to-date of $83,344 decreased by $68,630 or 45.2% below the prior fiscal year-to-date earnings.

• Connect fees produced revenues of $4,440 for the month; $59,650 year-to-date.

• Water tap fees year-to-date are $79,954; $20,358 below prior year-to-date. Sewer tap fees year-to-date are $23,060; $2,830 below prior year-to-date.

• Year-to-date revenue is at 100.2% of the budget, and 103.0% of the projected estimate used in the FY 2008-09 budget process.

• Expenses year-to-date of $8,970,342 reflect an increase of 10.9% over prior year-to-date expenses of $8,092,290. The expenses ended the year at 98.4% of the total annual budget for FY 2007-08

• The ending fund balance in water and sewer is $1,730,313 which is $546,818 below the ideal fund balance, but it is $150,677 above the estimate that was used in the FY 2008-09 budget process which will help reduce the variance from the ideal fund balance.

SOLID WASTE FUND

• Year-to-date revenues are exceeding year-to-date expenses by $124,760.

• Sanitary landfill fees for September 2008 are $37,308; compared to $20,452 in September 2007. Year-to-date revenue is at 402,194 which is above the prior year-to-date revenue by $3,686 or 0.9%.

• Refuse collection fees are $194,466 for the month; an increase of $2,669 over September 2007. Year-to-date revenue is at $2,352,449 which is $116,039 or 5.2% above the prior year-to-date revenue of $2,236,410.

• Interest earnings year-to-date of $25,554 decreased by $6,685 or 20.7% below the prior fiscal year-to-date earnings.

• Year-to-date revenue is at 98.6% of the budget, and 100.7% of the projected estimate used in the FY 2008-09 budget process.

• Expenses year-to-date of $2,884,078 reflect an increase of 15.7% above prior year-to-date expenses of $2,492,256. The expenses ended the year at 97.3% of the total annual budget for FY 2007-08.

• The ending fund balance in solid waste is $837,422 which is $96,226 above the ideal fund balance and $87,065 above the estimate that was used in the FY 2008-09 budget process.

DRAINAGE UTILITY FUND

• Year-to-date revenues are below year-to-date expenditures by $124,988.

• Drainage Utility fees for the month of September are $70,471; an increase of $3,617 or 5.4 % above September 2007. Year-to-date revenue is at $841,294 which is above the prior year-to-date revenue by $35,402 or 4.4%.

• Year-to-date revenue is at 98.7% of the budget, and 99.9% of the projected estimate used in the FY 2008-09 budget process.

• Expenditures year-to-date of $996,898 reflect an increase of 13.1% above prior year-to-date expenditures of $881,159 The expenditures totaled 94.3% of the total annual budget.

• The ending fund balance in drainage is $126,827 which is $54,348 above the estimate that was used in the FY 2008-09 budget process.

GOLF COURSE FUND

• Total year-to-date revenues are below year-to-date expenses by $11,974. In addition, the year-to-date operating revenues include a transfer from the General Fund for $59,072. Net of the transfer, expenses are exceeding revenues year-to- date by $71,046. Total year-to-date revenue ended the year at 88.0% of the annual budget.

• Revenues for the month of September totaled $76,158, compared to revenues for September 2007 of $86,049. Year-to-date operating revenues are at $678,224 which is above the prior year-to-date operating revenues by $48,441 or 7.7%.

• Year-to-date revenues ended the fiscal year at 88.0% of the budget, and 87.0% of the projected estimate used in the FY 2008-09 budget process. This significantly reduces the fund balance available in FY 2008-09.

• Expenses for the month are $85,454; $26,131 above September 2007 expenses. Year-to-date expenses of $749,270 reflect a decrease of 2.4% below prior year- to-date expenses of $768,006. The expenses ended the year at 98.0% of the total annual budget for FY 2007-08.

• The ending fund balance in the golf course is $6,076 which is $184,968 below the ideal fund balance and $103,267 below the estimate that was used in the FY 2008-09 budget process. City of Copperas Cove Economic Indicators Summary September 30, 2008

Unemployment Rate

• The unemployment rate for the month of September 2008 was 5.4%, which is significantly higher than September 2007, recorded at 4.6%.

Sales Tax Collections

• Sales tax collections for September 2008 totaled $197,207, compared to September 2007 collections of $170,016. Year to date, sales tax collections are at $2,368,200 or 8.5% above prior year-to-date collections of $2,181,953.

• In addition to the City sales tax collected above, $1,184,100 year-to-date was paid to the Copperas Cove Economic Development Corporation.

Water Customers

• During the month of September 2008 there were 11,966 active water accounts.

• September 2007 recorded 11,702 water customers, which indicates a 2.3% or 264 increase in water customers from September 2007 to September 2008.

Building Permits

• The total dollar value of building permits issued for September 2008 was $2,603,902 compared to $2,404,418 in September 2007.

• 110 building permits were issued in September 2008 which is an increase of 38 compared to that issued in September 2007.

Hotel Occupancy Tax Revenue

• Hotel occupancy tax collections for September 2008 were $19,024 compared to $7,146 collected in September 2007. Year to date, hotel occupancy tax collections are at $178,916 or 60.0% above prior year-to-date collections of $111,855.

• The hotel occupancy tax revenue was reported consistently in this fiscal year. Several hotels are reporting quarterly which reflects higher revenue in October, January, April, and July. City of Copperas Cove General Fund Revenues vs. Expenditures FYTD (October through September)

$14,000,000

$12,000,000

$10,000,000

$8,000,000 Net Revenues Expenditures 13,539,891 $13,214,876 $6,000,000

$4,000,000

$2,000,000

1 Net Revenues Expenditures City of Copperas Cove General Fund Property Tax Revenue Trends FYTD (October through September)

$7,500,000 Annual Budget 6,009,131 Actual ¾ Property Tax Actual Actual $6,101,607 revenue through $5,045,094 $5,473,810 09/30/08 was $6,000,000 $6,101,607

$4,500,000 ¾ $627,797 or 11.5% above prior year-to-date $3,000,000 revenue

$1,500,000

$- 2006 2007 2008

Annual Budget Actual

2 City of Copperas Cove Sales Tax Revenue Trends FYTD (October through September)

Annua l Budget Ac tual $2,500,000 Ac tual $2,245,000 $2,368, 200 Ac tual $2,181,953 $1,979,720

$2,000,000 ¾ Sales Tax Revenue through 09/30/08 was $1,500,000 $2,368,200

¾ $186,247 or $1,000,000 8.5% above prior year-to- date Sales Tax Revenue $500, 000

$- 2006 2007 2008

Annual Budge t Ac tual 3 City of Copperas Cove Water & Sewer Fund Revenues vs. Expenses FYTD (October through September)

$10,000,000

$8,000,000

$6,000,000 Expenses Revenues $8,970,342 $4,000,000 $8,885,107

$2,000,000

Revenues Expenses 4 City of Copperas Cove Water Revenue Trends FYTD (October through September)

$6,000,000 Annual Budget Actual Actual $4,886,653 $4,942,575 Actual ¾ Water $5,000,000 $4,464,028 Revenue $4,264,604 through 09/30/08 was $4,000,000 $4,942,575

$3,000,000 ¾ $677,971 or 15.9% above prior year-to- $2,000,000 date revenue

$1,000,000

$- 2006 2007 2008

5 Annual Budget Actual City of Copperas Cove Sewer Revenues FYTD (October through September)

Actual $4,000,000 Annual Budget Actual Actual $3,497,471 $3,418,492 $3,243,720 $3,320,234 ¾ Sewer Revenue through $3,000,000 09/30/08 was $3,497,471

$2,000,000 ¾ $177,237 or 5.3% above prior year-to- date revenue $1,000,000

$- 2006 2007 2008

Annual Budget Actual 6 City of Copperas Cove Solid Waste Fund Revenues vs. Expenses FYTD (October through September)

$3,500,000

$3,000,000

$2,500,000

$2,000,000 Revenues Expenses $1,500,000 $3,008,838 $2,884,078

$1,000,000

$500,000

Revenues Expenses 7 City of Copperas Cove Golf Course Fund Revenues vs. Expenses FYTD (October through September)

$800,000

$700,000

$600,000

$500,000

$400,000 Revenues Expenses $737,296 $749,270 $300,000

$200,000

$100,000

Revenues Expenses 8 City of Copperas Cove Drainage Fund Revenues vs. Expenses FYTD (October through September)

$1,000,000

$900,000

$800,000

$700,000 Expenses $996,898 $600,000

$500,000 Revenues $400,000 $871,910 $300,000

$200,000

$100,000

Revenues Expenses 9 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GENERAL FUND As of September 30, 2008 (FY 2007-08) Adopted Current Month Total Percent Description Budget* Sept. 2008 Year to Date Year to Date BEGINNING FUND BALANCE Unreserved, Designated $ 1,000,000 1,000,000 1,000,000 Prior Year Adj / Voided Prior Yr Enc 0- 654,701 Unreserved, Undesignated 2,384,115 3,835,784 2,279,959 TOTAL BEG. FUND BALANCE $ 3,384,115 4,835,784 3,934,660

GENERAL FUND REVENUE Taxes Current Ad Valorem Taxes$ 6,009,131 9,208 6,101,607 101.5% Delinquent Ad Valorem Taxes 53,000 1,676 64,236 121.2% Penalty & Interest 38,000 2,454 57,938 152.5% Sales Tax 2,245,000 197,207 2,368,200 105.5% Franchise Tax 1,346,208 - 1,246,654 92.6% TXU Settlement 35,633 - 35,633 100.0% Mixed Drink Tax 17,000 - 13,702 80.6% Bingo Tax 110,000 - 90,073 81.9% Used Oil Revenue-Safety Clean/H&H 700 - 451 64.5% Subtotal Taxes $ 9,854,672 210,545 9,978,493 101.3%

Licenses & Permits License-Electrician$ - - 0% License-Bicycle$ 100 - 8 8.0% License-Contractors 45,000 1,210 33,785 75.1% License-Animal 4,000 143 4,245 106.1% Permits-Building 90,000 3,982 66,352 73.7% Permits-House Moving 200 50 50 25.0% Permits - Street Cuts 9,000 1,320 11,131 123.7% Permits-Electrical 23,000 1,245 16,740 72.8% Permits-Solicitors 2,500 110 3,111 124.4% Permits-Natural Gas Lines 2,000 165 1,620 81.0% Permits-Garage Sales 7,000 670 8,090 115.6% Permits-Plumbing 30,000 2,231 27,855 92.8% Permits-Mechanical 18,000 745 12,595 70.0% License-Taxicabs 1,000 - 300 30.0% Permits-Car Wash 500 30 435 87.0% Permits-Signs 1,500 25 760 50.7% Permits-Swimming Pools 900 60 425 47.2% Wrecker License 600 - 510 85.0% Permit-Certificate of Occupancy 2,000 80 2,040 102.0% Permits-Alarms 6,200 - 3,040 49.0% False Alarm Penalties 1,150 - 1,601 139.2% Permits-Alcohol License 600 - 510 85.0% Permits-Well/Gas Drilling 25,000 - 25,000 100.0% Subtotal Licenses & Permits $ 270,250 12,066 220,202 81.5%

* This budget reflects the budget amendments that were approved by City Council on 05/20/08, 06/17/0 7/15/08, 8/19/08, and 9/16/08.

Page 1 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GENERAL FUND As of September 30, 2008 (FY 2007-08) Adopted Current Month Total Percent Description Budget* Sept. 2008 Year to Date Year to Date Services & Charges Swimming Pool Receipts$ 52,400 1,634 51,203 97.7% Community Building Rental 23,000 1,328 22,150 96.3% Misc. Library Receipts 14,500 1,095 13,214 91.1% Animal Shelter Fees 40,000 2,438 29,318 73.3% Ambulance Fee Revenue (1) 776,818 73,323 598,161 77.0% Copy Machines 5,200 485 4,861 93.5% Mowing Revenue 20,000 225 11,440 57.2% Sale of City Maps 600 14 519 86.4% Service Charge-NSF Checks 12,000 625 9,575 79.8% Plat Filing Fee Revenue 6,500 250 4,000 61.5% RV Park Fees 12,000 990 12,450 103.8% Police Overtime Reimbursement 20,000 2,384 17,614 88.1% Police Restitution Revenue 3,000 72 2,675 89.2% Festival Reimbursements 13,094 - 13,843 105.7% Special Events-Seniors 1,500 - 1,379 91.9% Library Meeting Room Rental 2,500 337 3,044 121.8% Open Records Revenue 1,500 82 1,781 118.7% Senior Games 1,500 - - 0.0% Fax Machine Fees 1,200 126 1,178 98.2% Pool Rental Revenue 4,000 (100) 2,898 72.5% Re-Inspection Fees 700 125 600 85.7% Micro Chip of Animals Revenue 7,175 164 1,987 27.7% Subtotal Services & Charges $ 1,019,187 85,596 803,889 78.9% (1) Recorded net of billing fees.

Fines & Forfeitures Municipal Court Fines$ 161,500 7,195 101,960 63.1% Traffic Violation Fines 404,600 29,728 329,225 81.4% Library Fines 16,500 1,439 17,942 108.7% Arrest Warrant Income 138,500 6,958 88,878 64.2% Child Safety Fund 12,800 859 10,067 78.7% City's % of State Court Fines 57,500 - 53,665 93.3% HB 70 Fees 14,000 1,136 11,993 85.7% Arresting Officer Fees 33,000 2,192 25,391 76.9% CCISD Liaison Funding 101,508 25,377 101,508 100.0% Admin Fee-Teen Court 1,500 70 940 62.7% Admin Fee-Defensive Driving 8,600 1,010 10,070 117.1% Rezone Request Fees 3,000 - 1,000 33.3% Variance Request Fees 300 110 440 146.7% Subtotal Fines & Forfeitures $ 953,308 76,073 753,080 79.0%

Administration Reimb. Admin. Reimb.-W & S Fd$ 792,500 66,042 792,500 100.0% Admin. Reimb.-Solid Waste Fd 428,000 35,667 428,000 100.0% Admin. Reimb.-Drainage Utility Fd 80,000 6,667 80,000 100.0% Transfer from Other Funds 66,027 65,989 65,989 99.9% Subtotal Admin. Reimb. $ 1,366,527 174,364 1,366,489 100.0%

* This budget reflects the budget amendments that were approved by City Council on 05/20/08, 06/17/0 7/15/08, 8/19/08, and 9/16/08.

Page 2 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GENERAL FUND As of September 30, 2008 (FY 2007-08) Adopted Current Month Total Percent Description Budget* Sept. 2008 Year to Date Year to Date

Miscellaneous Revenue Interest Earned Revenue$ 235,000 9,723 167,230 71.2% Rental Income 20,000 1,584 18,000 90.0% Miscellaneous Police Revenue 3,000 231 4,065 135.5% Miscellaneous Grant Revenue 1,500 - - 0.0% Miscellaneous Revenues 159,300 469 172,080 108.0% Insurance Proceeds 3,000 88 118 3.9% Credit Bureau Collection 0 (12) - N/A Food Workers' Permit 13,000 1,214 14,628 112.5% Food Establishment Licenses 11,000 750 9,435 85.8% Maintenance & Landscape Revenue 2,100 1,050 4,200 200.0% Street Sign Revenue 2,400 550 1,280 53.3% Auction Proceeds 7,115 - 14,005 196.8% County Mutual Aid Revenue 12,696 12,697 12,697 100.0% Subtotal Miscellaneous Rev. $ 470,111 28,344 417,738 88.9%

TOTAL G. F. REVENUE $ 13,934,055 586,987 13,539,891 97.2%

* This budget reflects the budget amendments that were approved by City Council on 05/20/08, 06/17/0 7/15/08, 8/19/08, and 9/16/08.

Page 3 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GENERAL FUND As of September 30, 2008 (FY 2007-08) Adopted Current Month Total Percent Description Budget* Sept. 2008 Year to Date Year to Date GENERAL FUND EXPENDITURES City Council$ 42,700 3,054 30,252 70.8% City Manager 210,331 14,997 199,730 95.0% City Secretary/Elections 145,239 8,326 133,462 91.9% City Attorney 135,180 12,608 133,273 98.6% Finance 559,137 68,241 550,358 98.4% Human Resources 182,396 14,769 177,876 97.5% Information Systems 212,499 15,024 194,775 91.7% Municipal Court 361,583 30,274 333,868 92.3% Police 4,304,725 288,825 4,057,023 94.2% Public Information Office 54,990 4,103 52,716 95.9% Animal Control 226,705 36,616 204,901 90.4% Fire/EMS 3,093,504 199,096 3,020,474 97.6% Emergency Management 31,539 690 6,588 20.9% Engineering 166,629 18,176 135,701 81.4% Building & Development Services 299,977 15,145 285,707 95.2% Streets 1,042,545 132,087 1,040,458 99.8% Parks and Recreation 950,423 76,666 895,698 94.2% Fleet Services 237,231 17,643 232,269 97.9% Public Works 40,386 3,309 39,508 97.8% Facility Maintenance 174,984 11,406 166,506 95.2% Planning 162,676 24,817 156,602 96.3% Library 526,563 44,909 517,844 98.3% Code & Health 161,439 11,432 155,274 96.2% Non-Departmental 525,932 110,887 494,013 93.9%

TOTAL GENERAL FUND EXPENDITURES $ 13,849,313 1,163,098 13,214,876 95.4%

ENDING FUND BALANCE Unreserved, Designated $ 1,000,000 1,000,000 1,000,000 Unreserved, Undesignated $ 2,468,857 3,259,675 3,259,675 TOTAL ENDING FUND BALANCE $ 3,468,857 4,259,675 4,259,675

IDEAL RESERVE FUND BALANCE $ 3,462,328 3,462,328 3,462,328

OVER (UNDER) IDEAL RESERVE FUND BALANCE $ 6,529 797,347 797,347

* This budget reflects the budget amendments that were approved by City Council on 05/20/08, 06/17/0 7/15/08, 8/19/08, and 9/16/08.

Page 4 MONTHLY COUNCIL REPORT WATER & SEWER FUND As of September 30, 2008 (FY 2007-08) Adopted Current Month Total Percent Description Budget* Sept. 2008 Year to Date Year to Date BEGINNING FUND BALANCE Unreserved, Undesignated $ 2,029,827 1,566,769 1,730,982 Prior Year Adj / Voided Prior Yr Enc 0- 84,566 TOTAL BEGINNING FUND BALANCE $ 2,029,827 $ 1,566,769 $ 1,815,548

W & S FUND REVENUES Operating Revenues Water Revenue$ 4,886,653 530,610 4,942,575 101.1% Sewer Revenue 3,418,492 302,866 3,497,471 102.3% Senior Discount (140,300) (15,185) (142,081) 101.3% Water Tap Fees 122,000 4,568 79,954 65.5% Sewer Tap Fees 30,000 3,130 23,060 76.9% Connect Fee 55,000 4,440 59,650 108.5% Meter Box Reset Fee 0 25 325 N/A Composting Sales Revenue 15,000 950 11,471 76.5% Subtotal Operating Revenues $ 8,386,845 831,405 8,472,425 101.0%

Other Revenues Admin Reimb--Drainage 20,000 1,667 20,000 100.0% Transfer from 1998 CO Bond 0 - 3,873 N/A Interest Revenue 140,000 3,526 83,344 59.5% Late Charge For Billing 262,000 20,680 251,855 96.1% Riser Forfeiture Revenue 3,000 50 790 26.3% Auction Proceeds 1,000 - - 0.0% Insurance Proceeds 500 779 779 155.7% Miscellaneous Revenues 50,000 4,179 52,043 104.1% Subtotal Other Revenues $ 476,500 30,880 412,682 86.6%

TOTAL W & S FD REVENUES $ 8,863,345 862,285 8,885,107 100.2%

W & S FUND EXPENSES Water & Sewer Administration$ 163,350 11,953 157,477 96.4% Utility Administration 551,313 47,225 545,749 99.0% Water Distribution 1,204,190 135,380 1,170,106 97.2% Sewer Collection 502,259 55,948 449,440 89.5% Wastewater Treatment 1,286,091 179,566 1,285,667 100.0% Composting 162,453 15,418 160,577 98.8% Non-Departmental 5,238,867 253,253 5,201,327 99.3% TOTAL W & S FUND EXPENSES $ 9,108,523 698,742 8,970,342 98.5%

ENDING FUND BALANCE Unreserved, Undesignated $ 1,784,649 1,730,313 1,730,313 TOTAL ENDING FUND BALANCE $ 1,784,649 1,730,313 1,730,313

IDEAL RESERVE FUND BALANCE $ 2,277,131 2,277,131 2,277,131

OVER (UNDER) IDEAL RESERVE FUND BALANCE $ (492,482) (546,818) (546,818)

* This budget reflects the budget amendments that were approved by City Council on 05/20/08, 06/17/0 7/15/08, 8/19/08, and 9/16/08. Page 5 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT SOLID WASTE FUND As of September 30, 2008 (FY 2007-08) Adopted Current Month Total Percent Description Budget* Sept. 2008 Year to Date Year to Date

BEGINNING FUND BALANCE Unreserved, Undesignated $ 653,725 875,447 769,843 Prior Year Adj / Voided Prior Yr Enc - - (57,180) TOTAL BEGINNING FUND BALANCE $ 653,725 875,447 712,663

SOLID WASTE FUND REVENUE Operating Revenue Refuse Collection Fees$ 2,361,767 194,466 2,352,449 99.6% Sanitary Landfill Fees 425,000 37,308 402,194 94.6% Senior Discount (38,325) (3,251) (38,015) 99.2% Recycling Proceeds 45,000 4,585 48,908 108.7% Sale of Scrap Metal 18,000 781 13,185 73.2% Sale of Kraft Bags 10,500 393 8,985 85.6% Container Reload Fees 13,500 1,307 9,561 70.8% Return Service/Overload Container 1,000 - 541 54.1% Roll-Off Rental Income 55,000 998 48,016 87.3% Rear Load Dumpster Rental 2,800 (354) 3,196 114.1% Auto Lid Locks 1,250 73 998 79.8% Subtotal Operating Revenue $ 2,895,492 236,304 2,850,017 98.4% Other Revenue Transfer from 1999 CO SW$ - - 4,222 Interest Revenue 33,000 1,555 25,554 77.4% Late Charge For Billing 120,000 10,358 125,945 105.0% Auction Proceeds 1,000 - - 0.0% Miscellaneous Revenues 2,700 (262) 3,099 114.8% Subtotal Other Revenue $ 156,700 11,651 158,820 101.4% TOTAL SOLID WASTE REVENUE $ 3,052,192 247,956 3,008,838 98.6%

SOLID WASTE FUND EXPENSES Solid Waste Administration$ 205,723 12,204 202,217 98.3% Solid Waste Collection - Residential 329,314 21,849 321,548 97.6% Solid Waste Collection - Recycling 116,131 11,022 103,752 89.3% Solid Waste Collection - Brush 155,936 9,782 154,914 99.3% Solid Waste Collection - Commercial 357,503 25,068 352,429 98.6% Solid Waste Disposal - Transfer Station 1,272,381 165,235 1,229,312 96.6% Solid Waste Recycling - KCCB 22,200 1,060 18,064 81.4% Non-Departmental 505,595 39,760 501,844 99.3% TOTAL SOLID WASTE FUND EXPENSES $ 2,964,783 285,981 2,884,078 97.3%

ENDING FUND BALANCE Unreserved, Undesignated $ 741,134 837,422 837,422 TOTAL ENDING FUND BALANCE $ 741,134 837,422 837,422

IDEAL RESERVE FUND BALANCE $ 741,196 741,196 741,196 OVER (UNDER) IDEAL RESERVE FUND BALANCE $ (62) 96,226 96,226 * This budget reflects the budget amendments that were approved by City Council on 05/20/08, 06/17/0 7/15/08, 8/19/08, and 9/16/08.

Page 6 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT DRAINAGE UTILITY FUND As of September 30, 2008 (FY 2007-08) Adopted Current Month Total Percent Description Budget* Sept. 2008 Year to Date Year to Date BEGINNING FUND BALANCE Unreserved, Undesignated $ 385,402 221,002 324,584 Prior Year Adj / Voided Prior Yr Enc 0- (72,769) TOTAL BEGINNING FUND BALANCE $ 385,402 $ 221,002 $ 251,815

DRAINAGE UTILITY FUND REVENUE

Drainage Utility Fee$ 842,539 70,471 841,294 99.9% Maintenance Revenue 923 - 0 0.0% Subtotal Drainage Utility Revenue $ 843,462 70,471 841,294 99.7%

Other Revenue Miscellaneous Revenue$ 2,626 - 929 35.4% Interest Revenue 37,000 1,485 27,862 75.3% Insurance Proceeds 30 1,795 1,825 6083.3% Subtotal Other Revenue $ 39,656 3,280 30,616 77.2%

TOTAL DRAINAGE UTILITY REVENUE $ 883,118 73,751 871,910 98.7%

DRAINAGE UTILITY FUND EXPENDITURES Drainage$ 779,080 165,166 718,780 92.3% Administration 278,452 2,760 278,117 99.9% TOTAL DRAINAGE UTILITY FUND EXPENDITURES $ 1,057,532 $ 167,926 $ 996,898 94.3%

Unreserved, Undesignated 210,988 126,827 126,827 TOTAL ENDING FUND BALANCE $ 210,988 $ 126,827 $ 126,827

* This budget reflects the budget amendments that were approved by City Council on 05/20/08, 06/17/0 7/15/08, 8/19/08, and 9/16/08.

Page 7 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GOLF COURSE FUND As of September 30, 2008 (FY 2007-08) Adopted Current Month Total Percent Description Budget* Sept. 2008 Year to Date Year to Date

BEGINNING FUND BALANCE Unreserved, Undesignated $ 3,113 15,373 (22,335) Prior Year Adj / Voided Prior Yr Enc 0- 40,385 TOTAL BEGINNING FUND BALANCE $ 3,113 $ 15,373 $ 18,050

GOLF COURSE FUND REVENUE Green Fees$ 198,735 9,701 157,620 79.3% Cart Rental Fees 172,000 10,483 148,136 86.1% Membership Dues 107,425 31,293 94,695 88.1% Cart Storage Fees 22,100 4,013 21,642 97.9% Trail Fees 15,300 8,075 17,975 117.5% Pro Shop Sales 101,000 3,369 69,255 68.6% Handicap Fees 300 - 450 150.0% Driving Range Fees 36,500 1,885 30,477 83.5% Snack Bar Revenue F&B 62,000 4,511 63,342 102.2% Snack Bar Revenue-Beer & Wine 25,000 1,711 22,756 91.0% Transfer From General Fund 59,072 - 59,072 100.0% Facility Rental Income 500 - 795 159.0% Swimming Pool Receipts 500 - 563 112.6% Interest Revenue 100 0 6 5.8% Special Green Fees 0 16 6,634 N/A Special Lunch 0 134 3,544 N/A SB Revenue - Food & Beverage (non-t 0 103 1,934 N/A Tournament Green Fees 18,000 646 17,571 97.6% Tournament Cart Fees 14,500 240 9,195 63.4% Auction Proceeds 5,000 - 11,306 226.1% Miscellaneous Receipts 260 (23) 133 51.3% Golf Lesson Revenue 0 - 195 N/A

TOTAL G. C. FD REVENUE $ 838,292 $ 76,158 $ 737,296 88.0%

GOLF COURSE FUND EXPENSES Golf Course Administration$ 328,804 34,220 325,871 99.1% Golf Course Concessions 116,370 14,043 114,655 98.5% Golf Course Maintenance 319,005 37,191 308,744 96.8% TOTAL GOLF COURSE FUND EXPENSES $ 764,179 85,454 749,270 98.0%

ENDING FUND BALANCE Unreserved, Undesignated $ 77,226 6,076 6,076 TOTAL ENDING FUND BALANCE $ 77,226 $ 6,076 $ 6,076

IDEAL RESERVE FUND BALANCE $ 191,045 191,045 191,045

OVER (UNDER) IDEAL RESERVE FUND BALANCE $ (113,819) (184,968) (184,968)

* This budget reflects the budget amendments that were approved by City Council on 05/20/08, 06/17/0 7/15/08, 8/19/08, and 9/16/08. Page 8 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT OTHER FUNDS As of September 30, 2008 (FY 2007-08) Beginning Ending Fund Description Fund Balance Revenues Expenditures Fund Balance

Special Revenue Funds: Recreation Activities Fund$ 107,193 213,772 223,015 $ 97,951

Cemetery Fund 6,871 29,512 34,146 $ 2,237

Library Gifts and Memorials 8,290 540 259 $ 8,571

Small Business Revolving Loan Fund * 197,521 1,642 - $ 199,163

Hotel Occupancy Tax Fund 98,589 184,040 186,689 $ 95,939

Animal Shelter Fund 21,147 638 2,457 $ 19,328

City-Wide Donation Fund 40,795 59,236 37,212 $ 62,819

Municipal Court Fund 193,034 54,861 77,097 $ 170,799

Sub-Total Special Revenue Funds $ 673,440 $ 544,241 $ 560,875 $ 656,807

** Beginning fund balance includes $140,099 in notes receivables.

Debt Service Fund: Tax Interest & Sinking Fund$ 156,931 1,565,124 1,355,491 $ 366,565 Sub-Total Debt Service Fund: $ 156,931 1,565,124 1,355,491 $ 366,565

Capital Projects Funds:

2001 C.O. (Capital Equip./Improvemen $ 285,983 8,998 29,953 $ 265,028 2001 C.O. (Water/Wastewater Phase II 466,009 14,883 38,374 442,518 2003 C.O. (CIP) 819,122 17,557 342,004 494,675 2003 C.O. (W/WW Phase III) 1,855,330 52,984 573,269 1,335,046 2005 C.O. (Water Infrastructure Project 2,407,973 71,514 1,068,667 1,410,821 2006 Tax Notes (CIP) 1,021,460 23,428 788,013 256,875 2007 C.O. (Police Facility) 5,338,633 179,662 2,424 5,515,872 2008 Tax Supported Note - 1,581,917 145,603 1,436,314 2008 Tax Supported Note (W&S) - 1,145,691 113,343 1,032,348 2008 Tax Supported Note (Golf) - 80,770 - 80,770 2008 Tax Supported Note (Drainage) - 156,445 4,433 152,012

Sub-Total C.I.P. Funds: $ 12,194,510 $ 3,333,850 $ 3,106,081 $ 12,422,278

Total Other Funds $ 13,024,881 5,443,216 5,022,447 $ 13,445,649

Page 9 City of Copperas Cove, Texas 2001 Certificates of Obligation (Capital Equipment/Improvements) As of September 30, 2008

Total Project As of Account Description Budget FY 2006-07 FY 2007-08

Beginning Fund Balance 90-300-0001 Fund Balance$ - $ - $ 285,983 Revenues 90-390-1001 Bond Proceeds$ 1,915,000 $ 1,914,227 $ - 90-370-6001 Interest Income - 82,505 8,998 90-370-6005 Miscellaneous Revenue - 1,500 - Total Revenues $ 1,915,000 $ 1,998,233 $ 8,998

Expenditures* 90-4606-9000-8600 Bond Issuance Costs$ 43,832 $ 56,766 $ - 90-4606-9000-6050 Inspection Services - 3,263 - 90-4606-3500-xxxx City-Wide Network 148,700 148,622 - 90-4606-4100-8500 Municipal Court 182,594 196,779 - 90-4606-4300-xxxx Animal Control Facility 60,147 60,119 - 90-4606-4400-8500 Fire Station No. 3 179,509 215,496 - 90-4606-4400-8300 Fire Equipment 250,000 248,855 - 90-4606-5300-8400 Street Equipment 126,170 126,170 - 90-4606-5300-8500 Reliever Route ROW Acquisition 400,000 148,455 23,700 90-4606-5400-8505 Ogletree Improvements 364,548 394,604 - 90-4606-5600-8500 Public Works Facility (1/2) 159,500 113,119 - 90-4606-9000-6014 Arbitrage Rebate Service - - 6,253

Total Expenditures $ 1,915,000 $ 1,712,250 $ 29,953

Ending Fund Balance 90-300-0001 Fund Balance$ - $ 285,983 $ 265,028

* Prior year expenditures have been reconciled to the fund cash balance.

Page 10 City of Copperas Cove, Texas 2001 Certificates of Obligation (Phase II of Water/Wastewater CIP) As of September 30, 2008

Total Project As of Account Description Budget FY 2006-07 FY 2007-08

Beginning Fund Balance 91-300-0001 Fund Balance$ - $ - $ 466,009

Revenues 91-390-1001 Bond Proceeds$ 6,485,000 $ 6,482,383 $ - 91-370-6001 Interest Income - 324,782 14,883 91-370-6005 Miscellaneous Revenue - - - Total Revenues $ 6,485,000 $ 6,807,165 $ 14,883

Expenditures* 91-4607-9100-8600 Bond Issuance Costs$ 162,800 $ 165,380 $ - 91-4607-9100-6100 Advertising - 191 - 91-4607-5600-6800 Professional Services - 28,743 - 91-4607-9100-9032 Public Works Facility (1/2) 159,500 130,184 - 91-4607-9100-9034 Turkey Run Pumps & Tank 439,000 443,736 - 91-4607-9100-9036 Hogg Mt. Pumps & Tank 819,000 135,545 - 91-4607-9100-9038 Killeen/CC Water Line 3,073,700 3,206,692 - 91-4607-9100-9040 Turkey Run Tank Rehab. 180,000 275,763 - 91-4607-9100-xxxx W. Hwy 190 Sewer Ext. - - - 91-4607-9100-9042 Joint Pump Station 700,000 753,512 - 91-4607-9100-9044 Grimes Crossing Water Line 701,000 503,837 - 91-4607-9100-9046 Joes Road Water Line 50,000 68,981 - 91-4607-9100-9047 Wolfe Road 75,000 75,855 - 91-4607-9100-9048 Taylor Mountain Pump Stn - 220,606 - 91-4607-9100-9052 Mickan Mountain Rehab - 200,704 13,374 91-4607-9100-9054 Hughes Mountain Rehab - - 25,000 91-4607-9100-9050 South Wastewater Plant - 93,380 - 91-4607-5100-xxxx Salaries/Related Expense 125,000 38,048 -

Total Expenditures $ 6,485,000 $ 6,341,156 $ 38,374

Ending Fund Balance 91-300-0001 Fund Balance$ - $ 466,009 $ 442,518

* Prior year expenditures have been reconciled to the fund cash balance.

Page 11 City of Copperas Cove, Texas 2003 Certificates of Obligation Tax Supported Capital Projects As of September 30, 2008

Total Project As of Account Description Budget FY 2006-07 FY 2007-08

Beginning Fund Balance 70-300-0001 Fund Balance$ - $ - $ 819,122

Revenues 70-390-1003 Bond Proceeds$ 4,190,000 $ 4,190,000 $ - 70-370-6001 Interest Income - 214,451 17,557 70-370-6005 Miscellaneous Revenue - 1,953 - Total Revenues $ 4,190,000 $ 4,406,404 $ 17,557

Expenditures 70-231-0920 Bond Issuance Costs$ 82,539 $ 82,543 $ - 70-231-0922 Unamortized Bond Discount 20,061 20,061 - 70-4615-4400-9021 Communications System 1,645,140 1,611,545 - 70-4615-4400-9023 Fire Department Pumper Truck 250,000 247,064 - 70-4615-5100-xxxx Salary/Benefits - 5,344 - 70-4615-4200-9039 Police Department Bldg. Repairs 20,000 22,537 - 70-4615-5300-9029 Improvements to FM 1113 320,000 365,610 11,776 70-4615-5400-9025 Renovation of Civic Center 130,000 132,691 - 70-4615-5400-9027 Construction of Skate Park 25,000 24,750 - 70-4615-5400-9033 Feeder Road 600,000 95,021 - 70-4615-5400-9035 City Hall Roof Repairs 20,000 11,441 - 70-4615-5400-9037 Human Resourses Bldg. Repairs 95,000 94,312 - 70-4615-8500-9019 Construction of Big Divide 579,000 624,305 330,229 70-4615-8500-9043 Street Reconstruction 400,000 250,058 -

Total Expenditures $ 4,186,740 $ 3,587,282 $ 342,004

Ending Fund Balance 70-300-0001 Fund Balance$ 3,260 $ 819,122 $ 494,675

* Prior year expenditures have been reconciled to the fund cash balance.

Page 12 City of Copperas Cove, Texas 2003 Certificates of Obligation (Phase III of Water/Wastewater CIP) As of September 30, 2008

Total Project As of Account Description Budget FY 2006-07 FY 2007-08

Beginning Fund Balance 71-300-0001 Fund Balance $ - $ - $ 1,855,330

Revenues 71-390-1003 Bond Proceeds$ 9,820,000 $ 9,820,000 $ - 71-370-6001 Interest Income - 491,532 52,984 71-390-1001 Developer Contributions - 21,085 - 71-370-6005 Miscellaneous Revenue - 167,965 - Total Revenues $ 9,820,000 $ 10,500,582 $ 52,984

Expenditures* 71-4615-xxxx-xxxx Bond Issuance Costs$ 192,591 $ 192,601 $ - 71-4615-xxxx-xxxx Bond Discount 46,809 46,809 - 71-4615-4400-9021 Communications System 195,680 181,613 - 71-4615-5100-xxxx Salaries/Benefits 60,000 87,689 - 71-4615-8500-9003 Meadow Brook Sewer Project 235,714 158,996 - 71-4615-8500-9005 Hwy 190 Sewer Project 162,430 181,203 - 71-4615-8500-9007 Mountain Top Water Project 460,000 43,335 521,797 71-4615-8500-9009 Big Divide (Sewer) 484,000 630,650 - 71-4615-8500-9011 Big Divide (Water) 1,710,000 982,358 - 71-4615-8500-9013 NE WW Plant Expansion 4,138,389 4,399,837 - 71-4615-8100-9041 Utility Admin. Bldg. Repairs 20,000 19,526 - 71-4615-8500-9014 South Plant-Fine Screens 101,500 101,500 - 71-4615-8500-xxxx NE and NW Change Orders 48,231 - - 71-4615-8500-9015 NW WW Plant Expansion 1,104,456 1,134,003 - 71-4615-8500-9017 4th Year Sewer Improvement 594,000 262,769 51,472 71-4615-8500-9021 Water Model Study 60,000 84,196 - 71-4615-8500-9029 FM 1113 Improvement (Sidewalk) - 10,066 - 71-4615-8500-9031 Expansion of Constitution 122,000 128,100 -

$ 9,735,800 $ 8,645,250 $ 573,269 Total Expenditures

Ending Fund Balance 71-300-0001 $ 84,200 $ 1,855,330 $ 1,335,046

* Prior year expenditures have been reconciled to the fund cash balance.

Page 13 City of Copperas Cove, Texas 2005 Certificates of Obligation Water Projects As of September 30, 2008

Total Project As of Account Description Budget FY 2006-07 FY 2007-08

Beginning Fund Balance 93-300-0001 Fund Balance $ - $ - $ 2,407,973

Revenues 93-390-1003 Bond Proceeds$ 3,080,000 $ 3,050,000 $ - 93-340-2001 Miscellaneous Revenue - - - 93-370-6001 Interest Revenue - 250,372 71,514 Total Revenues $ 3,080,000 $ 3,300,372 $ 71,514

Expenditures* 93-4616-5100-xxxx Salary/Benefits$ - $ 458 $ - 93-4615-8500-6100 Contractual Services - - 244 93-4616-8500-8600 Issuance Costs 89,000 62,050 - 93-4616-8500-9032 East Pump Station 1,380,000 101,500 969,985 93-4616-8500-9034 Turkey Run Pump Station 868,000 4,445 98,438 93-4616-8500-9036 Hogg Mountain Water Tank 743,000 723,946 -

Total Expenditures $ 3,080,000 $ 892,399 $ 1,068,667

Ending Fund Balance 93-253-0001 $ - $ 2,407,973 $ 1,410,821

* Prior year expenditures have been reconciled to the fund cash balance.

Page 14 City of Copperas Cove, Texas 2006 Limited Tax Notes Capital Equipment/Land & Professional Services As of September 30, 2008

Total Project As of Account Description Budget FY 2006-07 FY 2007-08

Beginning Fund Balance 73-300-0001 Fund Balance $ - $ - $ 1,021,460

Revenues 73-390-1003 Bond Proceeds$ 1,260,000 $ 1,260,000 $ - 73-340-2001 Miscellaneous Revenue - - - 73-370-6001 Interest Revenue - 59,154 23,428 Total Revenues $ 1,260,000 $ 1,319,154 $ 23,428

Expenditures* 73-4617-9900-9500 Bond Issuance Costs$ - $ 25,796 $ - 73-4617-4200-2200 Postage - - 20 73-4617-4200-6800 Professional Services 600,000 8,929 590,859 73-4617-4200-8600 Land 400,000 - 197,134 73-4617-4400-8300 Ambulance 100,000 97,525 - 73-4617-5300-8300 Street Sweeper 160,000 165,445 - - Total Expenditures $ 1,260,000 $ 297,695 $ 788,013

Ending Fund Balance 73-253-0001 $ - $ 1,021,460 $ 256,875

* Prior year expenditures have been reconciled to the fund cash balance.

Page 15 City of Copperas Cove, Texas 2007 Certificates of Obligation Police Facility As of September 30, 2008

Total Project As of Account Description Budget FY 2006-07 FY 2007-08

Beginning Fund Balance 74-300-0001 Fund Balance $ - $ - $ 5,338,633

Revenues 74-390-1001 Bond Proceeds$ 5,300,000 $ 5,300,000 $ - 74-370-6001 Interest Revenue 50,000 92,974 179,662 Total Revenues $ 5,350,000 $ 5,392,974 $ 179,662

Expenditures*

74-4618-4200-8600 Bond Issuance Costs$ 50,000 $ 54,030 $ - 74-4618-4200-2200 Postage - 23 - 74-4618-4200-6100 Advertising - 287 254 74-4618-4200-6800 Professional Services - - 2,170 74-4617-4200-8500 Police Facility 5,300,000 - -

Total Expenditures $ 5,300,000 $ 54,340 $ 2,424

Ending Fund Balance 74-253-0001 $ 50,000 $ 5,338,633 $ 5,515,872

* Prior year expenditures have been reconciled to the fund cash balance.

Page 16 City of Copperas Cove, Texas 2008 Tax Supported Note As of September 30, 2008

Total Project As of Account Description Budget** FY 2006-07 FY 2007-08

Beginning Fund Balance 75-300-0001 Fund Balance $ - $ -

Revenues 75-390-1001 Bond Proceeds$ 1,485,000 $ 1,485,000 75-370-6001 Interest Revenue - 13,917 75-390-6005 Miscellaneous Revenue 83,000 83,000 Total Revenues $ 1,568,000 $ 1,581,917

Expenditures*

75-4190-7500-9500 Bond Issuance Costs$ 25,000 $ - $ 22,894 75-4190-7500-9032 Baseball Field Lightning 58,230 - - 75-4190-7500-9033 Camp Liveoak Renovation 20,000 - - 75-4190-7500-9034 Cash Receipts - City Wide 17,270 - 16,471 75-4190-7500-9035 Fire Station Reloc. Land 125,000 - - 75-4190-7500-9036 Playscape - City Park 35,000 - 33,113 75-4190-7500-9037 Playscape - Kate Street 35,000 - 35,030 75-4190-7500-9038 Recreation Center 500,000 - 9,095 75-4190-7500-9039 Park renovations 34,500 - - 75-4190-7500-9040 Library Renovations 50,000 - - 75-4190-7500-9041 Soccer Field Lightning 70,000 - - 75-4190-7500-9042 Active Software (Parks) 15,000 - - 75-4190-7500-9043 Summers Rd/Street Reconstructio 583,000 - 29,000

Total Expenditures $ 1,568,000 $ - $ 145,603

Ending Fund Balance 75-253-0001 $ - $ - $ 1,436,314

** Total Project Budget includes budget amendments approved by City Council.

Page 17 City of Copperas Cove, Texas 2008 Tax Supported Note Water & Sewer Fund (Phase III) As of September 30, 2008

Total Project As of Account Description Budget FY 2006-07 FY 2007-08

Beginning Fund Balance 76-300-001 Fund Balance $ - $ -

Revenues 76-390-1001 Bond Proceeds$ 1,135,000 $ 1,135,000 76-370-6001 Interest Revenue - 10,691 Total Revenues $ 1,135,000 $ - $ 1,145,691

Expenditures*

76-4615-8500-9500 Bond Issuance Costs$ 20,000 $ - $ 18,447 76-4615-8500-9034 Turkey Run 493,500 - 115 76-4615-8500-9036 Mesa Verde II-380 Agreement 620,750 - 94,782

Total Expenditures $ 1,134,250 $ - $ 113,343

Ending Fund Balance 76-253-0001 $ 750 $ - $ 1,032,348

Page 18 City of Copperas Cove, Texas 2008 Tax Supported Note Golf As of September 30, 2008

Total Project As of Account Description Budget FY 2006-07 FY 2007-08

Beginning Fund Balance 77-300-001 Fund Balance $ - $ -

Revenues 77-390-1001 Bond Proceeds$ 80,000 $ 80,000 77-370-6001 Interest Revenue - 770 Total Revenues $ 80,000 $ - $ 80,770

Expenditures*

77-4310-7400-9044 Golf Cart Storage$ 80,000 $ - $ - - Total Expenditures $ 80,000 $ - $ -

Ending Fund Balance 77-253-0001 $ - $ - $ 80,770

Page 19 City of Copperas Cove, Texas 2008 Tax Supported Note Drainage As of September 30, 2008

Total Project As of Account Description Budget FY 2006-07 FY 2007-08

Beginning Fund Balance 78-300-001 Fund Balance $ - $ -

Revenues 78-390-1001 Bond Proceeds$ 155,000 $ 155,000 78-370-6001 Interest Revenue - 1,445 Total Revenues $ 155,000 $ - $ 156,445

Expenditures*

78-4410-7600-9500 Bond Issuance Cost$ 5,000 $ - $ 4,433 78-4410-7600-9037 Rolling Heights Project 150,000 -

Total Expenditures $ 155,000 $ - $ 4,433

Ending Fund Balance 78-253-0001 $ - $ - $ 152,012

Page 20 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT SCHEDULE OF SALES TAX COLLECTIONS (WITH COMPARATIVE COLLECTIONS IN FY 2006-07) As of September 30, 2008 (FY 2007-08)

Fiscal Year City's EDC's Total Fiscal Year City's EDC's Total 2006-07 Revenue Revenue Sales Tax 2007-08 Revenue Revenue Sales Tax October $156,182.25 $78,091.13 $234,273.38 October $169,247.52 $84,623.76 $253,871.28

November $226,324.55 $113,162.28 $339,486.83 November $216,891.12 $108,445.56 $325,336.68

December $151,566.28 $75,783.14 $227,349.42 December $163,496.24 $81,748.12 $245,244.36

January $154,062.22 $77,031.11 $231,093.33 January $174,106.89 $87,053.45 $261,160.34

February $234,096.96 $117,048.48 $351,145.44 February $250,728.06 $125,364.03 $376,092.09

March $151,231.18 $75,615.59 $226,846.77 March $179,172.98 $89,586.49 $268,759.47

April $165,791.41 $82,895.71 $248,687.12 April $182,831.28 $91,415.64 $274,246.92

May $234,485.52 $117,242.76 $351,728.28 May $244,460.54 $122,230.27 $366,690.81

June $160,309.35 $80,154.68 $240,464.03 June $173,098.07 $86,549.04 $259,647.11

July $172,527.88 $86,263.94 $258,791.82 July $181,204.83 $90,602.42 $271,807.25

August $205,359.88 $102,679.94 $308,039.82 August $235,755.69 $117,877.85 $353,633.54

September $170,015.51 $85,007.76 $255,023.27 September $197,206.70 $98,603.35 $295,810.05

Total $2,181,952.99 $1,090,976.50 $3,272,929.49 Total $2,368,199.92 $1,184,099.96 $3,552,299.88

NOTE 1 - Total revenues collected for sales tax by the month ending September 30, 2008, in FY 2007-08 was $3,552,299.88 ($2,368,199.92 City's revenues and $1,184,099.96 EDC's revenues); total revenues collected for sales tax by the month ending September 30, 2007 in FY 2006-07 was $3,272,929.49 ($2,181,952.99 City's revenues and $1,090,976.50 EDC's revenues).

Total Sales Tax

$400,000.00

$350,000.00

$300,000.00

$250,000.00

$200,000.00

$150,000.00

$100,000.00

$50,000.00

$0.00 October November December January February March April May June July August September

2006-07 FY 2007-08 FY

Page 21

P October 2008

PERFORMANCE

As of September 30, 2008 TexPool TexPool Prime Current Invested Balance $17,998,554,393.82 $1,375,426,909.82 Weighted Average Maturity (1)* 45 Days 34 Days Weighted Average Maturity (2)* 81 Days 61 Days Net Asset Value 0.99954 0.99898 Total Number of Participants 2,133 98 Management Fee on Invested Balance 0.0485% 0.065% Interest Distributed $34,721,802.54 $2,887,074.27 Management Fee Collected $700,659.62 $74,619.50 Standard & Poor's Current Rating AAAm AAAm September Averages Average Invested Balance $17,573,981,059.68 $1,400,457,127.83 Average Monthly Yield, on a simple basis (3)* 2.4068% 2.5629% Average Weighted Average Maturity (1)* 42 Days 39 Days Average Weighted Average Maturity (2)* 79 Days 64 Days *Definitions for Average Weighted Maturity can be found on Page 2.

Economic and Market Commentary – September 30, 2008 A month of unprecedented fear and volatility in global credit markets ended with spreads at an all-time high and money markets frozen in response to the stunning rejection of the Bush administration’s proposed $700 billion bank rescue plan. With the Fed funds target rate at 2%, Treasury bill yields dropped to near zero while LIBOR climbed to a record 6.88%. In effect, the credit markets stopped functioning as confidence evaporated and banks, businesses and investors awaited the next move from Washington. The Fed is digging deep into its monetary tool kit to do whatever it can to deal with the most vexing financial crisis since the Great Depression. In the absence of bank rescue legislation, we believe it is virtually certain that the Fed will slash interest rates, probably without waiting for its scheduled FOMC meeting. In fact, a cut in the Fed funds target rate is a strong possibility even with a bank bailout package. Money market funds do not stand to be direct beneficiaries of any support legislation for the banking system. However, an agreement would greatly improve sentiment across all financial markets. As of this writing, there were tentative indications that the rioting in global equity markets on September 29th (U.S. stocks alone lost $1.2 trillion in value) had grabbed the attention of hesitant lawmakers and their constituents, making some sort of bailout package more likely. Still, the U.S. economy is getting weaker and consumers are only beginning to feel the pinch of tighter credit. In this treacherous environment, we have managed TexPool and TexPool Prime with the goal of maximizing liquidity. Of course, we have always placed the highest priority on credit quality, and the unwavering attention we pay to that aspect of money management has helped us to avoid certain issuers that encountered difficulty. As a result, we are satisfied with both the credit quality and the liquidity of the pools. Please know that your comfort and confidence are important to us. You have our assurance that we will remain absolutely vigilant in protecting your interests during these difficult times.

ANNOUNCEMENTS

New Participants Operations Update We would like to recognize and welcome the following entities TexPool is proud to offer Security Pricing. This is a valuable new who joined the TexPool/TexPool Prime program in September service for TexPool and TexPool Prime Participants. This tool is 2008: located on the TexPool website, www.texpool.com , under the 1. Bexar County Hospital District “Securities Pricing” link. We invite you to explore the potential of this 2. Keene ISD powerful new tool! If you have any questions, please call Participant 3. Wilbarger Creek MUD No. 1 Services at 1-866-839-7665. 4. Sharyland ISD 5. Galveston County MUD No. 31 Upcoming Events 6. Rolling Plains Groundwater Conservation District 7. Greens Parkway MUD 10/14/08 – 10/17/08 TACA Annual Conference in Dallas TX 10/28/08 – 10/31/08 TML Annual Conference in San Antonio TX

October 2008–Page 2 P

TexPool PORTFOLIO ASSET SUMMARY AS OF September 30, 2008

Book Value Market Value Uninvested Balance $(9,451.63) $(9,451.63) Accrual of Interest Income 24,706,054.87 24,706,054.87 Interest and Management Fees Payable (34,718,794.40) (34,718,794.40) Payable for Investments Purchased 0.00 0.00 Repurchase Agreements 7,756,534,000.00 7,756,564,480.00 Mutual Fund Investments 0.00 0.00 Government Securities 10,252,042,584.98 10,243,833,817.76 Total $17,998,554,393.82 $17,990,376,106.60 Market value of collateral supporting the Repurchase Agreements is at least 102% of the Book Value. The portfolio is managed by Federated Investors and the assets are safe kept in a separate custodial account at State Street Bank in the name of TexPool. The only source of payment to the Participants is the assets of TexPool. There is no secondary source of payment for the pool such as insurance or State guarantee. Should you require a copy of the portfolio, please contact TexPool Participant Services.

DAILY SUMMARY Portfolio By Maturity

Money Mkt As of September 30, 2008 Fund Daily Market WAM Equiv (SEC Allocation TexPool Value Per WAM Days 91 to180 31 to 90 Date Std.) Factor Invested Balance Share Days (1) (2) Days, Days, 09/01 2.3245% 0.000063684 $17,518,183,812.07 0.99977 44 82 16.8% 09/02 2.3173% 0.000063488 $17,266,769,017.40 0.99979 41 79 23.5% 09/03 2.3229% 0.000063640 $17,207,459,728.42 0.99981 41 79 09/04 2.3078% 0.000063228 $17,229,989,103.24 0.99979 40 78 8 to 30 09/05 2.3051% 0.000063153 $17,094,459,335.86 0.99980 44 83 09/06 2.3051% 0.000063153 $17,094,459,335.86 0.99980 44 83 Days, 09/07 2.3051% 0.000063153 $17,094,459,335.86 0.99980 44 83 14.5% 09/08 2.3251% 0.000063702 $17,058,021,535.31 1.00023 43 81 09/09 2.3208% 0.000063584 $17,547,407,933.95 1.00021 41 78 09/10 2.3126% 0.000063359 $17,621,667,482.53 1.00018 41 78 09/11 2.3320% 0.000063891 $17,672,425,005.60 1.00019 40 77 181+ 09/12 2.4420% 0.000066903 $17,743,606,952.22 1.00018 40 77 Days, 09/13 2.4420% 0.000066903 $17,743,606,952.22 1.00018 40 77 3.5% 09/14 2.4420% 0.000066903 $17,743,606,952.22 1.00018 40 77 1-7 09/15 2.8728% 0.000078706 $17,596,615,378.78 1.00031 38 75 09/16 2.9792% 0.000081623 $17,554,057,421.66 1.00024 38 75 Days, 09/17 2.6841% 0.000073538 $17,581,275,949.78 1.00032 37 75 41.7% 09/18 2.7260% 0.000074684 $17,487,590,358.64 0.99999 38 76 09/19 2.7493% 0.000075322 $17,416,728,752.29 0.99974 38 76 09/20 2.7493% 0.000075322 $17,416,728,752.29 0.99974 38 76 09/21 2.7493% 0.000075322 $17,416,728,752.29 0.99974 38 76 09/22 2.5251% 0.000069181 $17,325,756,297.15 0.99970 44 82 Portfolio By Type of Investment 09/23 2.3145% 0.000063412 $17,361,553,280.44 0.99975 43 81 As of September 30, 2008 09/24 2.1248% 0.000058213 $17,319,592,951.81 0.99965 44 82 09/25 2.0065% 0.000054973 $18,367,247,744.67 0.99955 42 79 Repos, 09/26 2.1055% 0.000057684 $18,221,723,726.35 0.99953 45 80 Agencies, 09/27 2.1055% 0.000057684 $18,221,723,726.35 0.99953 45 80 43.1% 09/28 2.1055% 0.000057684 $18,221,723,726.35 0.99953 45 80 56.9% 09/29 2.3207% 0.000063582 $18,075,708,094.95 0.99962 45 81 09/30 2.2828% 0.000062542 $17,998,554,393.82 0.99954 45 81

Averages 2.4068% 0.000065941 $17,573,981,059.68 42 79

Number of Participants Balance School District 547 $6,308,500,640.92 Higher Education 53 $2,161,897,365.60 Health Care 80 $793,527,364.51 Utility District 643 $1,776,829,116.70 City 422 $5,099,039,103.93 County 167 $1,466,648,031.97

Other 221 $389,444,337.17

Definition of Weighted Average Maturity (1) & (2) *(1) This weighted average maturity calculation uses the SEC Rule 2A-7 definition for stated maturity for any floating rate instrument held in the portfolio to determine the weighted average maturity for the pool. This rule specifies that a variable rate instrument to be paid in 397 calendar days or less shall be deemed to have a maturity equal to the period remaining until the next readjustment of the interest rate. *(2) This weighted average maturity calculation uses the final maturity of any floating rate instruments held in the portfolio to calculate the weighted average maturity for the pool. P October 2008–Page 3

TexPool Prime PORTFOLIO ASSET SUMMARY AS OF September 30, 2008

Book Value Market Value Uninvested Balance $1,027.94 $1,027.94 Accrual of Interest Income 482,696.57 482,696.57 Interest and Management Fees Payable (2,886,698.95) (2,886,698.95) Payable for Investments Purchased 0.00 0.00 Repurchase Agreements 573,884,000.00 573,884,000.00 Mutual Fund Investments 50,000,000.00 50,000,000.00 Government Securities 111,991,351.66 111,785,080.00 Commercial Paper 641,954,532.60 640,760,683.33 Bank Instruments 0.00 0.00 Variable Rate Note 0.00 0.00 Total $1,375,426,909.82 $1,374,026,788.89 Market value of collateral supporting the Repurchase Agreements is at least 102% of the Book Value. The portfolio is managed by Federated Investors and the assets are safe kept in a separate custodial account at State Street Bank in the name of TexPool Prime . The assets of TexPool Prime are the only source of payments to the Participants. There is no secondary source of payment for the pool such as insurance or State guarantee. Should you require a copy of the portfolio, please contact TexPool Participant Services .

DAILY SUMMARY Portfolio By Maturity As of September 30, 2008

Money Mkt 31 to 90 Fund Daily Market WAM Days, Equiv (SEC Allocation TexPool Value Per WAM Days 33.0% Date Std.) Factor Invested Balance Share Days (1) (2) 91 to 09/01 2.4920% 0.000068274 $1,344,893,345.05 0.99979 42 42 180 09/02 2.4735% 0.000067766 $1,342,285,376.06 0.99986 38 38 8 to 30 09/03 2.4654% 0.000067545 $1,394,543,714.68 0.99989 39 59 Days, Days, 09/04 2.4940% 0.000068328 $1,441,014,116.66 0.99988 39 59 9.1% 09/05 2.4705% 0.000067684 $1,423,493,558.43 0.99983 42 68 5.1% 09/06 2.4705% 0.000067684 $1,423,493,558.43 0.99983 42 68 09/07 2.4705% 0.000067684 $1,423,493,558.43 0.99983 42 68 09/08 2.4721% 0.000067730 $1,415,941,197.16 1.00003 40 66 09/09 2.4495% 0.000067109 $1,491,139,844.15 1.00005 38 62 181 to 09/10 2.4625% 0.000067467 $1,526,354,223.06 1.00005 40 65 397 1 to 7 09/11 2.5199% 0.000069037 $1,422,503,822.03 1.00006 43 69 Days, 09/12 2.6208% 0.000071802 $1,415,482,791.70 0.99998 43 70 Days, 1.2% 09/13 2.6208% 0.000071802 $1,415,482,791.70 0.99998 43 70 51.6% 09/14 2.6208% 0.000071802 $1,415,482,791.70 0.99998 43 70 09/15 3.0322% 0.000083075 $1,396,233,546.91 1.00009 41 68 09/16 3.1908% 0.000087419 $1,404,909,612.37 1.00001 40 67 09/17 2.8440% 0.000077918 $1,367,814,575.69 0.99998 41 69 Portfolio By Type of Investment 09/18 2.9000% 0.000079453 $1,358,059,099.54 0.99969 41 68 As of September 30, 2008 09/19 2.9152% 0.000079868 $1,352,947,227.77 0.99945 41 69 Variable 09/20 2.9152% 0.000079868 $1,352,947,227.77 0.99945 41 69 Money Rates, 09/21 2.9152% 0.000079868 $1,352,947,227.77 0.99945 41 69 Market 09/22 2.7124% 0.000074313 $1,348,342,061.62 0.99958 39 67 6.9% 09/23 2.4932% 0.000068307 $1,329,615,719.07 0.99938 39 67 3.6% 09/24 2.2770% 0.000062384 $1,325,203,963.67 0.99939 38 67 Gov. 09/25 2.1323% 0.000058418 $1,374,043,242.57 0.99911 36 64 Sec., 09/26 2.1781% 0.000059675 $1,444,431,120.85 0.99906 35 61 1.2% 09/27 2.1781% 0.000059675 $1,444,431,120.85 0.99906 35 61 09/28 2.1781% 0.000059675 $1,444,431,120.85 0.99906 35 61 09/29 2.3862% 0.000065375 $1,446,325,368.60 0.99917 33 59 09/30 2.5359% 0.000069476 $1,375,426,909.82 0.99898 34 61

Averages 2.5629% 0.000070216 $1,400,457,127.83 39 64

Number of Participants Balance School District 54 $946,196,085.25 Higher Education 4 $13,975,212.46 Health Care 6 $64,090,426.86 Comm. Paper, Repos, Utility District 3 $177,949,553.86 46.6% 41.7% City 15 $61,039,176.47 County 10 $111,819,678.09 Other 6 $358,802.89

*(3) This current yield for TexPool Prime for each date may reflect a waiver of some portion or all of each of the management fees. P

TexPool Participant Services 600 Travis St., Suite 7200 Houston, TX 77002

TEXPOOL & TEXPOOL PRIME VS. 90-DAY TREASURY BILL

3.30

2.80

2.30

1.80

1.30

0.80 06/02 06/16 06/30 07/01 07/15 07/31 08/01 08/15 08/29 09/01 09/15 09/30

TexPool Rate TexPool Prime Rate 90-Day T-Bill Rate

TexPool Advisory Board Members R.C. Allen Jose Elizondo, Jr. LaVonne Mason Clay McPhail Pati Buchenau Ron Leverett John McGrane Vivian Wood

Additional information regarding TexPool is available upon request: www.texpool.com • 1-866-839-7665 (1-888-TEX-POOL) • Fax: 866-839-3291

Monthly Newsletter — September 2008 Performance As of September 30, 2008 September Averages Current Invested Balance $5,252,346,054.07 Average Invested Balance $5,114,655,007.84 Weighted Average Maturity (1) 35 Days Average Monthly Yield, on a simple basis 2.2986% Weighted Average Maturity (2) 79 Days Average Weighted Average Maturity (1)* 34 Days Net Asset Value 0.999262 Average Weighted Average Maturity (2)* 81 Days

Total Number of Participants 650 Definition of Weighted Average Maturity (1) & (2)

Management Fee on Invested Balance 0.05%* (1) This weighted average maturity calculation uses the SEC Rule 2a-7 definition for stated maturity for any floating rate instrument held in the portfolio to determine the weighted Interest Distributed $9,865,324.02 average maturity for the pool. This Rule specifies that a variable rate instrument to be paid in 397 calendar days or less shall be deemed to have a maturity equal to the period Management Fee Collected $211,579.12 remaining until the next readjustment of the interest rate. (2) This weighted average maturity calculation uses the final maturity of any floating rate % of Portfolio Invested Beyond 1 Year 0.46% instruments held in the portfolio to calculate the weighted average maturity for the pool. Standard & Poor’s Current Rating AAAm * The maximum management fee authorized for the TexSTAR Cash Reserve Fund is 12 basis points. This fee may be waived in full or in part in the discretion of the TexSTAR Rates reflect historical information and are not an indication of future performance. co-administrators at any time as provided for in the TexSTAR Information Statement. New Participants

We would like to welcome the following entities who joined the TexSTAR program in September 2008:  Hunt County  City of Melissa  City of Fritch Holiday Reminder

In observance of the Columbus Day holiday, TexSTAR will be closed on Monday, October 13, 2008. All ACH transactions initiated on Friday, October 10th will settle on Tuesday, October 13th.

In observance of the Veterans Day holiday, TexSTAR will be closed on Tuesday, November 11, 2008. All ACH transactions initiated on Monday, November 10th, will settle on Wednesday, November 12th. These are Federal Reserve holidays and banks will be closed. Please plan accordingly for your liquidity needs. Economic Commentary The speed and force of the credit crisis impact accelerated in September, creating volatility, corporate events and government intervention. Weak conditions within many financial firms have aggravated investor concerns around their capitalization, leading the Treasury to place the government-sponsored entities Fannie Mae and Freddie Mac into conservatorship, Lehman Brothers to declare bankruptcy, Merrill Lynch to sell itself to Bank of America, and the Federal Reserve to facilitate a bailout of American International Group. The failure of Washington Mutual Bank and concerns that Wachovia would be next due to its weak ARM mortgage portfolio led to the takeover of WaMu by JP Morgan Chase, while Wachovia’s fate is still undecided between Citigroup and Wells Fargo. Goldman Sachs and Morgan Stanley decided to become bank holding companies. Shortly after quarter end, a revised version of the Bush administration’s Troubled Asset Relief Plan (TARP) was passed.

Throughout this turmoil, credit markets have become more and more frozen as investors have lost confidence and the flight to quality has pushed to its limits in the short term markets. Central banks globally have responded by pouring enormous amounts of liquidity into the financial system. Economic data has weakened sharply preceding the sharp tightening in financial conditions over the last three weeks of the quarter. The decided weakness in consumer spending reflects a combination of labor market weakness, the fading boost from rebates, declining housing and equity wealth and tighter credit. The outlook going forward will be dependent on several financial conditions - (1) equity prices, for the wealth implications to households, (2) the corporate bond market, a primary source of funding for business expansion, and (3) consumer credit growth. The situation is clearly very fluid, including the outlook for monetary policy. Some easing by the Federal Reserve in the fourth quarter seems likely now, but the timing and magnitude will depend both on financial conditions and labor market developments. For more information about TexSTAR, please visit our web site at www.texstar.org. Information at a Glance

Repurchase Agreements50.99% 50.99% Portfolio by Type of Investment As of September 30, 2008

Agencies 1 to 7 days 181+ days 181+ days 49.01% 64.68% 5.725.72% 49.01% 91 to 180 days 91 to 180 days 10.81%10.81% Portfolio by Maturity 31 to 90 days As of September 30, 2008 31 to 9013.07% days 13.07% 8 to 30 days School District 8 to 30 days Other 5.72% 34.77% 6.92%Other 6.92%

Higher Educationn 2.77% Distribution of Health Care Participants by Type 2.92% Health Care 2.92% As of September 30, 2008 CountyCounty Utility District 5.85%5.85% 19.69% City 27.08% City 27.08% Performance

Average Book Market Net Number of Month Rate Value Value Asset Value WAM (1)* WAM (2)* Participants

Sep 08 2.2986% $ 5,252,346,054.07 $ 5,248,471,023.31 0.999262 34 81 650 Aug 08 2.2120% 4,936,314,476.42 4,933,265,676.60 0.999370 36 87 647 Jul 08 2.1874% 5,328,247,286.85 5,325,742,811.75 0.999529 30 84 643 Jun 08 2.2467% 5,450,912,795.58 5,448,966,529.06 0.999642 31 86 637 May 08 2.2194% 5,893,819,751.64 5,893,907,633.72 1.000013 28 87 627 Apr 08 2.4396% 6,349,528,618.20 6,349,341,491.76 0.999970 21 82 623 Mar 08 2.9807% 6,635,062,776.30 6,636,736,509.65 1.000252 17 82 616 Feb 08 3.4224% 6,294,186,095.49 6,296,863,425.91 1.000401 17 82 609 Jan 08 4.2033% 5,919,661,192.90 5,923,891,294.00 1.000714 22 80 603 Dec 07 4.5430% 5,180,414,831.71 5,181,584,153.60 1.000202 21 79 594 Nov 07 4.6975% 4,999,671,312.52 5,000,767,637.47 1.000190 18 79 591 Oct 07 4.9007% 4,793,406,663.48 4,794,712,410.18 1.000272 19 84 584 Sep 07 5.1175% 5,101,146,389.66 5,102,374,857.54 1.000240 20 78 573 Portfolio Asset Summary as of September 30, 2008 Book Value Market Value Uninvested Balance $ 1,729.52 $ 1,729.52 Accrual of Interest Income 6,427,708.59 6,427,708.59 Interest and Management Fees Payable (9,882,839.69) (9,882,839.69) Payable for Investment Purchased (162,470,120.92) (162,470,120.92) Repurchase Agreements 2,762,665,000.00 2,762,665,000.00 Government Securities 2,655,604,576.57 2,651,729,545.81

Total $ 5,252,346,054.07 $ 5,248,471,023.31

Market value of collateral supporting the Repurchase Agreements is at least 102% of the Book Value. The portfolio is managed by J.P. Morgan Chase & Co. and the assets are safekept in a separate custodial account at the Federal Reserve Bank in the name of TexSTAR. The only source of payment to the Participants are the assets of TexSTAR. There is no secondary source of payment for the pool such as insurance or guarantee. Should you require a copy of the portfolio, please contact TexSTAR Participant Services. TexSTAR versus 90-Day Treasury Bill

3.20 3.00 2.80 2.60 2.40 2.20 2.00 1.80 1.60 1.40 1.20 1.00 0.80 0.60 0.40 0.20 0.00 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 l l l l l l g g g g g g p p p p p p u u u u u u e e e e e e -J -J -J -J -J -J u u u u u u 5 0 5 0 5 1 -A -A -A -A -A -A -S -S -S -S -S -S 1 1 2 2 3 5 0 5 0 5 1 5 0 5 0 5 0 1 1 2 2 3 1 1 2 2 3 90 Day T-Bill Rate TexSTAR Rate This material is for information purposes only. This information does not represent an offer to buy or sell a security. The above rate information is obtained from sources that are believed to be reliable; however, its accuracy or completeness may be subject to change. The TexSTAR management fee may be waived in full or in part at the discretion of the TexSTAR co-administrators and the TexSTAR rate for the period shown reflects waiver of fees. This table represents investment performance/return to the customer, net of fees, and is not an indication of future performance. An investment in the security is not insured or guaranteed by the Federal Deposit Insurance Corporation or any other government agency. Although the issuer seeks to preserve the value of an investment at $1.00 per share, it is possible to lose money by investing in the security. Information about these and other program details are in the fund’s Information Statement which should be read carefully before investing. The yield on the 90-Day Treasury Bill (“T-Bill Yield”) is shown for comparative purposes only. When comparing the investment returns of the TexSTAR pool to the T-Bill Yield, you should know that the TexSTAR pool consist of allocations of specific diversified securities as detailed in the respective Information Statements. The T-Bill Yield is taken from Bloomberg Finance L.P. and represents the daily closing yield on the then current 90-day T-Bill. Daily Summary for September 2008 Mny Mkt Fund Daily Allocation TexSTAR Invested Market Value WAM WAM Date Equiv. [SEC Std.] Factor Balance Per Share Days (1)* Days (2)*

1-Sep-08 2.2566% 0.0000618260 4,936,314,476.42 0.999370 36 89 2-Sep-08 2.2327% 0.0000611690 5,012,946,927.27 0.999415 34 85 3-Sep-08 2.2391% 0.0000613460 4,951,819,939.82 0.999427 35 86 4-Sep-08 2.2350% 0.0000612320 5,041,622,194.57 0.999426 35 85 5-Sep-08 2.2175% 0.0000607540 5,023,870,932.63 0.999427 34 86 6-Sep-08 2.2175% 0.0000607540 5,023,870,932.63 0.999427 34 86 7-Sep-08 2.2175% 0.0000607540 5,023,870,932.63 0.999427 34 86 8-Sep-08 2.2178% 0.0000607610 5,043,448,589.83 0.999813 34 83 9-Sep-08 2.2221% 0.0000608790 4,994,656,513.87 0.999808 36 85 10-Sep-08 2.2196% 0.0000608110 5,028,551,217.01 0.999802 35 84 11-Sep-08 2.2514% 0.0000616820 5,025,801,248.08 0.999829 35 84 12-Sep-08 2.3644% 0.0000647770 5,028,156,458.18 0.999818 35 83 13-Sep-08 2.3644% 0.0000647770 5,028,156,458.18 0.999818 35 83 14-Sep-08 2.3644% 0.0000647770 5,028,156,458.18 0.999818 35 83 15-Sep-08 2.5709% 0.0000704360 5,131,120,346.58 0.999848 34 81 16-Sep-08 3.0027% 0.0000822660 5,123,195,167.22 0.999777 34 81 17-Sep-08 2.6956% 0.0000738520 5,143,876,092.24 0.999929 33 80 18-Sep-08 2.7686% 0.0000758520 5,145,291,552.14 0.999712 33 79 19-Sep-08 2.6390% 0.0000723020 5,121,956,770.48 0.999379 32 78 20-Sep-08 2.6390% 0.0000723020 5,121,956,770.48 0.999379 32 78 21-Sep-08 2.6390% 0.0000723020 5,121,956,770.48 0.999379 32 78 22-Sep-08 2.4366% 0.0000667560 5,166,619,971.56 0.999296 32 77 23-Sep-08 2.1559% 0.0000590660 5,218,973,105.67 0.999439 31 76 24-Sep-08 1.8912% 0.0000518130 5,257,464,330.18 0.999356 31 75 25-Sep-08 1.7502% 0.0000479500 5,373,175,225.03 0.999221 31 74 26-Sep-08 1.8558% 0.0000508430 5,292,595,815.64 0.999286 35 78 27-Sep-08 1.8558% 0.0000508430 5,292,595,815.64 0.999286 35 78 28-Sep-08 1.8558% 0.0000508430 5,292,595,815.64 0.999286 35 78 29-Sep-08 2.1095% 0.0000577940 5,192,687,352.88 0.999329 36 80 30-Sep-08 2.4720% 0.0000677250 5,252,346,054.07 0.999262 35 79

Average 2.2986% 0.000062975 5,114,655,007.84 34 81

1-800-TEX-STAR 1-800-TEX-STAR Services Participant TexSTAR contact information more For www.texstar.org  

Board Advisory County Tarrant Tidwell Renee S.

Board Advisory Santow & Griggs Santow Len

Board Advisory Government of Council TX Central North Mercer Monte

Board Advisory ISD McKinney Fortenberry Stephen

Board Advisory CISD Harlingen Flores Ramiro

Board Advisory 1 No. MUD Road Reid Christensen Scott

Board Advisory ISD Northside Cardenas Oscar

Board Advisory Hill Cedar of City Browder Hardy

Sec./Treas. Asst. Board Governing Chase Morgan JP Williams Will

ertr Secretary Board Governing Company Southwest First Bartolotta Michael

raue Treasurer Board Governing ISD Houston Garrett Melinda

President Vice Board Governing Frisco of City Lange Nell

President Board Governing Authority Mobility Regional Texas Central Chapman William TexSTAR Board Members Board TexSTAR

TexSTAR Participant Services First Southwest Asset Management, Inc. 325 North St. Paul Street, Suite 800 Dallas, Texas 75201 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item J-5 Contact – Wanda Bunting, Director of Financial Services,s 547-4221 [email protected]

SUBJECT: Financial Report for the Month ended October 31, 2008.

1. BACKGROUND/HISTORY

Attached is the Monthly Council Report for the month ended October 31, 2008. This report is submitted to the City Council for review. The report provides a detailed analysis of the City’s financial condition and results of operations for the month ended October 31, 2008.

2. FINDINGS/CURRENT ACTIVITY

None.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

None.

Page 1 of 1

City of Copperas Cove Financial Summary by Fund October 31, 2008

GENERAL FUND

• October year-to-date revenues are below October year-to-date expenditures by $506,196.

• Property tax revenue for October 2008 is $155,012 or 19.1% above $130,103 collected in October 2007.

• Sales tax revenue increased by $8,266 or 4.9% above the October 2007 revenue collected.

• October 2008 license and permit revenues total $11,439. This is $8,593 or 42.9% below October 2007 revenues.

• October 2008 interest earnings decreased by $9,680 or 56.7% under October 2007 earnings.

• Expenditures of $1,239,653 reflect an increase of 10.3% above October 2007.

WATER & SEWER FUND

• Year-to-date revenues exceeded year-to-date expenses by $409,691.

• Water revenues totaled $427,410 for the month. This is $32,396 or 8.2% above October 2007.

• Sewer revenues totaled $289,494 for the month. This is $9,850 or 3.5% above October 2007.

• October 2008 interest earnings decreased by $4,852 or 55.1% below October 2007.

• Connect fees produced revenues of $3,795 for the month.

• Water tap fees for October 2008 are $2,750; $3,920 below October 2007.

• Sewer tap fees for October 2008 are $800; $2,110 below October 2007.

• Expenses of $340,173 reflect a decrease of 31.5% below October 2007 expenses.

SOLID WASTE FUND

• Year-to-date revenues exceeded year-to-date expenses by $55,361.

• Sanitary landfill fees for October 2008 are $34,941; $877 below October 2007.

• Refuse collection fees are $193,919 for the month; an increase of $5,020 over October 2007.

• October 2008 interest earnings decreased by $1,819 or 59.9% below October 2007 earnings.

• Expenses of $190,059 reflect an increase of 24.6% above October 2007 expenses.

DRAINAGE UTILITY FUND

• Year-to-date revenues exceeded year-to-date expenses by $32,248.

• Drainage Utility Fees for the month of October 2008 are $70,230; an increase of $2,503 or 3.7% over October 2007.

• Expenditures of $39,407 reflect an increase of 13.7% above October 2007 expenditures of $34,651.

GOLF COURSE FUND

• Year-to-date expenses exceeded year-to-date revenues by $29,986.

• Operating revenues for the month of October totaled $40,076, compared to operating revenues for October 2007 of $53,801. This is a decrease in operating revenue of $13,725 or 25.5%.

• Expenses for the month are $70,062; $9,883 or 16.4% above October 2007 expenses. City of Copperas Cove Economic Indicators Summary October 31, 2008

Unemployment Rate

• The unemployment rate for the month of October 2008 was 5.4%, which is up from October 2007, recorded at 4.4%.

Sales Tax Collections

• Sales tax collections for October 2007 totaled $177,514, compared to October 2007 at $169,248.

• In addition to the City sales tax collected above, $88,757 was paid to the Copperas Cove Economic Development Corporation.

Water Customers

• During the month of October 2008 there were 12,124 active water accounts.

• October 2007 recorded 11,788 water customers, which indicates a 2.9% or 336 increase in water customers from October 2007 to October 2008.

Building Permits

• The total dollar value of building permits issued for October 2008 was $1,443,847 compared to $4,572,853 in October 2007 and $2,603,902 in September 2008.

• 77 building permits were issued in October 2008 which is a decrease of 75 compared to that issued in October 2007.

Hotel Occupancy Tax Revenue

• Total hotel occupancy tax collections for October 2008 were $35,216 compared to $11,607 collected in October 2007. City of Copperas Cove General Fund Revenues vs. Expenditures FYTD (October Only)

$1, 400, 000 $1, 200, 000 $1, 000, 000

$800, 000 Expendi tures $600, 000 $1, 239, 653 $400, 000 Ne t Re venues $200, 000 $733, 457 $-

Net R even ues Ex pe ndi tures 1 City of Copperas Cove General Fund Property Tax Revenue Trends FYTD (October Only)

Annual Budget $7,000,000 $6,861,331 ¾ Property Tax revenue through $6,000,000 10/31/08 was $155,012 $5,000,000 ¾ $24,909 or 19.1% $4,000,000 above prior year October revenue $3,000,000 Actual Actual Actual $2,000,000 $139,898 $130,103 $155,012

$1,000,000

$- 2007 2008 2009

Annual Budget Actual 2 City of Copperas Cove Sales Tax Revenue Trends FYTD (October Only)

$2,500,000 $2,250,000 Annual Budget ¾ Sales Tax $2,000,000 $2,400,700 revenue through 10/31/08 was $1,750,000 $177,514 $1,500,000 ¾ $8,266 or 4.9% $1,250,000 above prior year $1,000,000 October Sales Tax revenue $750,000 Actual Actual Actual $500,000 $135,248 $169,248 $177,514 $250,000

$- 2007 2008 2009

Annual Budget Actual 3 City of Copperas Cove Water & Sewer Fund Revenues vs. Expenses FYTD (October Only)

$800,000

$700,000

$600,000

$500,000 Revenues $400,000 $749,864 $300,000

$200,000 Expenses $340,173 $100,000

Revenues Expenses 4 City of Copperas Cove Water Revenue Trends FYTD (October Only)

$5,000,000

$4,500,000 Annual Budget $4,000,000 ¾ Water $4,756,780 Revenue $3,500,000 through 10/31//08 was $3,000,000 $427,410

$2,500,000 ¾ $32,396 or $2,000,000 8.2% above prior year $1,500,000 October Actual Actual Actual revenue $1,000,000 $429,440 $395,014 $427,410

$500,000

$- 2007 2008 2009

Annual Budget Actual 5 City of Copperas Cove Sewer Revenues FYTD (October Only)

$4,000,000 ¾ Sewer $3,500,000 Annual Budget Revenue $3,570,000 through $3,000,000 10/31/08 was $289,494 $2,500,000 ¾ $9,850 or $2,000,000 3.5% below prior year October $1,500,000 revenue

$1,000,000 Actual Actual Actual $284,484 $279,644 $289,494 $500,000

$- 2007 2008 2009

Annual Budget Actual 6 City of Copperas Cove Solid Waste Fund Revenues vs. Expenses FYTD (October Only)

$250,000

$200,000

$150,000 Revenues $245,420 Expenses $190,059 $100,000

$50,000

Revenues Expenses 7 City of Copperas Cove Golf Course Fund Revenues vs. Expenses FYTD (October Only)

$80,000

$70,000

$60,000

$50,000 Expenses $40,000 $70,062 $30,000 Revenues $20,000 $40,076

$10,000

Revenues Expenses 8 City of Copperas Cove Drainage Fund Revenues vs. Expenses FYTD (October Only)

$80,000

$70,000

$60,000

$50,000 Revenues $40,000 $71,655

$30,000 Expenses $20,000 $39,407

$10,000

Revenues Expenses 9 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GENERAL FUND As of October 31, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget Oct. 2008 Year to Date Year to Date BEGINNING FUND BALANCE Unreserved, Designated $ 1,000,000 $ 1,000,000 $ 1,000,000 Unreserved, Undesignated 2,677,839 3,259,675 3,259,675 TOTAL BEG. FUND BALANCE $ 3,677,839 $ 4,259,675 $ 4,259,675

GENERAL FUND REVENUE Taxes Current Ad Valorem Taxes$ 6,861,331 $ 155,012 $ 155,012 2.3% Delinquent Ad Valorem Taxes 60,000 12,069 12,069 20.1% Penalty & Interest 43,000 5,352 5,352 12.4% Sales Tax 2,400,700 177,514 177,514 7.4% Franchise Tax 1,231,000 81,698 81,698 6.6% TXU Settlement 35,633 0 - 0.0% Mixed Drink Tax 14,000 3,837 3,837 27.4% Bingo Tax 100,000 0 - 0.0% Used Oil Revenue-Safety Clean/H&H 500 74 74 14.7% Subtotal Taxes $ 10,746,164 $ 435,555 $ 435,555 4.1%

Licenses & Permits License-Bicycle$ 100 $ 2 $ 2 2.0% License-Contractors 35,000 900 900 2.6% License-Animal 5,414 664 664 12.3% Permits-Building 75,000 2,361 2,361 3.1% Permits-House Moving 50 0 - 0.0% Permits - Street Cuts 9,000 2,090 2,090 23.2% Permits-Electrical 20,000 770 770 3.9% Permits-Solicitors 2,500 75 75 3.0% Permits-Natural Gas Lines 14,000 100 100 0.7% Permits-Garage Sales 7,000 1,120 1,120 16.0% Permits-Plumbing 34,000 2,122 2,122 6.2% Permits-Mechanical 16,800 605 605 3.6% License-Taxicabs 300 0 - 0.0% License-Vicious/Dangerous Animals 1,500 0 - 0.0% Permits-Car Washes 500 15 15 3.0% Permits-Signs 1,500 75 75 5.0% Permits-Swimming Pools 900 0 - 0.0% Wrecker License 510 0 - 0.0% Permit-Certificate of Occupancy 2,000 200 200 10.0% Permits-Alarms 6,200 280 280 4.5% False Alarm Penalties 1,000 150 150 15.0% Permits-Alcohol License 600 (90) (90) -15.0% Permits-Well/Gas Drilling 4,000 0 - 0.0% Subtotal Licenses & Permits $ 237,874 $ 11,439 $ 11,439 4.8%

Services & Charges Swimming Pool Receipts$ 53,000 $ 26 $ 26 0.0% Community Building Rental 24,500 2,175 2,175 8.9% Misc. Library Receipts 14,790 1,042 1,042 7.0% Animal Shelter Fees 36,124 3,156 3,156 8.7% Ambulance Fee Revenue (1) 650,600 65,939 65,939 10.1% Copy Machines 4,000 369 369 9.2% Mowing/Mowing Liens Revenue 24,000 557 557 2.3% Sale of City Maps 500 47 47 9.3%

Page 1 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GENERAL FUND As of October 31, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget Oct. 2008 Year to Date Year to Date Services & Charges (cont.) Service Charge-NSF Checks 11,500 1,615 1,615 14.0% Plat Filing Fee Revenue 3,500 0 - 0.0% RV Park Fees 12,000 960 960 8.0% Police Overtime Reimbursement 20,000 6,379 6,379 31.9% Police Restitution Revenue 3,000 40 40 1.3% Festival Reimbursements 15,000 0 - 0.0% Special Events-Seniors 2,000 1,560 1,560 78.0% Library Meeting Room Rental 2,800 75 75 2.7% Open Records Revenue 1,200 73 73 6.1% Fax Machine Fees 800 87 87 10.9% Pool Rental Revenue 4,000 0 - 0.0% Re-Inspection Fees 700 100 100 14.3% Fire Related Response Revenue 35,000 0 - 0.0% Animal Tranquilization Fee 350 40 40 11.4% Disposal of Farm Animals 125 0 - 0.0% Micro Chip of Animals Revenue 3,500 113 113 3.2% Subtotal Services & Charges $ 922,989 $ 84,351 $ 84,351 9.1% (1) Recorded net of billing fees.

Fines & Forfeitures Municipal Court Fines$ 135,000 $ 8,740 $ 8,740 6.5% Traffic Violation Fines 325,000 33,374 33,374 10.3% Library Fines 16,000 1,313 1,313 8.2% Arrest Warrant Income 120,000 6,438 6,438 5.4% Child Safety Fund 12,000 1,151 1,151 9.6% City's % of State Court Fines 60,000 14,208 14,208 23.7% HB 70 Fees 11,000 1,193 1,193 10.8% Arresting Officer Fees 26,000 2,418 2,418 9.3% CCISD Liaison Funding 106,584 0 - 0.0% Admin Fee-Teen Court 12,000 50 50 0.4% Admin Fee-Defensive Driving 9,000 860 860 9.6% Rezone Request Fees 1,600 0 - 0.0% Variance Request Fees 220 110 110 50.0% Subtotal Fines & Forfeitures $ 834,404 $ 69,855 $ 69,855 8.4%

Administration Reimb. Admin. Reimb.-W & S Fd$ 742,500 $ 61,875 $ 61,875 8.3% Admin. Reimb.-Solid Waste Fd 428,000 35,667 35,667 8.3% Admin. Reimb.-Drainage Utility Fd 80,000 6,667 6,667 8.3% Subtotal Admin. Reimb. $ 1,250,500 $ 104,208 $ 104,208 8.3%

Miscellaneous Revenue Interest Earned Revenue$ 200,000 $ 7,406 $ 7,406 3.7% Rental Income 17,280 1,584 1,584 9.2% Miscellaneous Revenues 150,000 1,086 1,086 0.7% Insurance Proceeds 500 8,374 8,374 1674.9% Cash Over/(Short) 200 13 13 6.3% Food Workers' Registration 15,000 1,829 1,829 12.2% Food Establishment Licenses 12,000 1,950 1,950 16.3% Police Misc. Revenues 3,000 270 270 9.0% Bell County Fire Runs Revenue 3,400 0 - 0.0% County EMS Revenue 40,000 0 - 0.0%

Page 2 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GENERAL FUND As of October 31, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget Oct. 2008 Year to Date Year to Date Miscellaneous Revenue (cont.) Maint. & Landscape Revenue-HR Bldg. 2,100 0 - 0.0% Street Sign Revenue 3,475 2,980 2,980 85.8% Auction Proceeds 8,000 2,557 2,557 32.0% County Mutual Aid Revenue 54,000 0 - 0.0% Subtotal Miscellaneous Rev. $ 508,955 $ 28,048 $ 28,048 5.5%

TOTAL G. F. REVENUE$ 14,500,886 $ 733,457 $ 733,457 5.1%

GENERAL FUND EXPENDITURES City Council$ 39,400 $ 86 $ 86 0.2% City Manager 273,073 25,136 25,136 9.2% City Secretary/Elections 162,515 19,075 19,075 11.7% City Attorney 155,062 11,112 11,112 7.2% Finance 647,537 47,360 47,360 7.3% Human Resources 236,245 21,318 21,318 9.0% Information Systems 235,383 19,219 19,219 8.2% Municipal Court 345,103 35,093 35,093 10.2% Police 4,604,941 465,755 465,755 10.1% Public Affairs Office 121,389 3,355 3,355 2.8% Animal Control 238,160 18,485 18,485 7.8% Fire/EMS 3,139,872 331,739 331,739 10.6% Emergency Management 17,443 28 28 0.2% Engineering 167,775 20,827 20,827 12.4% Building & Development Services 291,314 22,997 22,997 7.9% Streets 815,263 39,501 39,501 4.8% Parks and Recreation 1,022,299 81,337 81,337 8.0% Fleet Services 247,524 26,760 26,760 10.8% Facility Maintenance 108,836 10,586 10,586 9.7% Planning 208,550 20,892 20,892 10.0% Library 527,744 40,221 40,221 7.6% Code & Health 217,236 16,461 16,461 7.6% Non-Departmental 713,182 (37,691) (37,691) -5.3%

TOTAL GENERAL FUND EXPENDITURES $ 14,535,846 $ 1,239,653 $ 1,239,653 8.5%

ENDING FUND BALANCE Unreserved, Designated $ 1,000,000 $ 1,000,000 $ 1,000,000 Unreserved, Undesignated $ 2,642,879 $ 2,753,479 $ 2,753,479 TOTAL ENDING FUND BALANCE$ 3,642,879 $ 3,753,479 $ 3,753,479

IDEAL RESERVE FUND BALANCE $ 3,633,962 $ 3,633,962 $ 3,633,962

OVER (UNDER) IDEAL RESERVE FUND BALANCE $ 8,917 $ 119,517 $ 119,517

Page 3 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT WATER & SEWER FUND As of October 31, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget Oct. 2008 Year to Date Year to Date BEGINNING FUND BALANCE Unreserved, Undesignated $ 1,579,636 $ 1,730,313 $ 1,730,313 TOTAL BEGINNING FUND BALANCE $ 1,579,636 $ 1,730,313 $ 1,730,313

W & S FUND REVENUES Operating Revenues Water Revenue$ 4,756,780 $ 427,410 $ 427,410 9.0% Sewer Revenue 3,570,000 289,494 289,494 8.1% Senior Discount (140,800) (12,705) (12,705) 9.0% Water Tap Fees 100,000 2,750 2,750 2.8% Sewer Tap Fees 26,000 800 800 3.1% Connect Fee 60,000 3,795 3,795 6.3% Meter Box Reset Fee 500 - - 0.0% Composting Sales Revenue 12,000 833 833 6.9% Subtotal Operating Revenues $ 8,384,480 $ 712,378 $ 712,378 8.5%

Other Revenues Admin Reimb-Drainage$ 20,000 $ 1,667 $ 1,667 8.3% Interest Revenue 100,000 3,952 3,952 4.0% Late Charge For Billing 270,000 22,596 22,596 8.4% Riser Forfeiture Revenue 1,000 320 320 32.0% Auction Proceeds 1,000 0 - 0.0% Insurance Proceeds 0 1,093 1,093 N/A Miscellaneous Revenues 54,990 7,860 7,860 14.3% Subtotal Other Revenues $ 446,990 $ 37,487 $ 37,487 8.4%

TOTAL W & S FD REVENUES $ 8,831,470 $ 749,864 $ 749,864 8.5%

W & S FUND EXPENSES Public Works$ 165,694 $ 18,834 $ 18,834 11.4% Utility Administration 585,491 62,443 62,443 10.7% Water Distribution 1,296,159 55,907 55,907 4.3% Sewer Collection 548,186 38,118 38,118 7.0% Wastewater Treatment 1,189,147 60,272 60,272 5.1% Composting 181,726 16,439 16,439 9.0% Non-Departmental 4,813,474 88,160 88,160 1.8%

TOTAL W & S FUND EXPENSES $ 8,779,877 $ 340,173 $ 340,173 3.9%

ENDING FUND BALANCE Unreserved, Undesignated $ 1,631,229 $ 2,140,004 $ 2,140,004 TOTAL ENDING FUND BALANCE $ 1,631,229 $ 2,140,004 $ 2,140,004

IDEAL RESERVE FUND BALANCE $ 2,194,969 $ 2,194,969 $ 2,194,969

OVER (UNDER) IDEAL RESERVE FUND BALANCE $ (563,740) $ (54,965) $ (54,965)

Page 4 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT SOLID WASTE FUND As of October 31, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget Oct. 2008 Year to Date Year to Date

BEGINNING FUND BALANCE Unreserved, Undesignated $ 750,357 $ 837,422 $ 837,422 TOTAL BEGINNING FUND BALANCE $ 750,357 $ 837,422 $ 837,422

SOLID WASTE FUND REVENUE Operating Revenue Refuse Collection Fees$ 2,451,700 $ 193,919 $ 193,919 7.9% Sanitary Landfill Fees 400,000 34,941 34,941 8.7% Senior Discount (40,700) (3,194) (3,194) 7.8% Recycling Proceeds 45,000 3,350 3,350 7.4% Sale of Scrap Metal 16,000 354 354 2.2% Sale of Kraft Bags 13,000 411 411 3.2% Container Reload Fees 7,500 294 294 3.9% Return Service/Overload Container 500 0 - 0.0% Roll-Off Rental Income 45,000 2,622 2,622 5.8% Rear Load Dumpster Rental 2,000 87 87 4.4% Bulky/White Goods Collection 68,040 36 36 0.1% Container Removal from Curb 15,450 0 - 0.0% Auto Lid Locks 1,000 73 73 7.3% Miscellaneous Solid Waste Fees 3,274 0 - 0.0% Subtotal Operating Revenue $ 3,027,764 $ 232,893 $ 232,893 7.7% Other Revenue

Interest Revenue$ 28,000 $ 1,216 $ 1,216 4.3% Late Charge For Billing 123,000 11,298 11,298 9.2% Auction Proceeds 5,000 - - 0.0% Miscellaneous Revenues 1,000 14 14 1.4% Subtotal Other Revenue $ 157,000 $ 12,528 $ 12,528 8.0%

TOTAL SOLID WASTE REVENUE $ 3,184,764 $ 245,420 $ 245,420 7.7%

SOLID WASTE FUND EXPENSES Solid Waste Administration$ 224,623 $ 23,638 $ 23,638 10.5% Solid Waste Collection - Residential 386,085 29,031 29,031 7.5% Solid Waste Collection - Recycling 148,076 9,546 9,546 6.4% Solid Waste Collection - Brush 163,866 12,870 12,870 7.9% Solid Waste Collection - Commercial 430,964 46,159 46,159 10.7% Solid Waste Disposal - Transfer Station 1,184,994 18,326 18,326 1.5% Solid Waste Recycling - KCCB 24,789 519 519 2.1% Non-Departmental 567,022 49,970 49,970 8.8%

TOTAL SOLID WASTE EXPENSES $ 3,130,419 $ 190,059 $ 190,059 6.1%

ENDING FUND BALANCE Unreserved, Undesignated $ 804,702 $ 892,783 $ 892,783 TOTAL ENDING FUND BALANCE $ 804,702 $ 892,783 $ 892,783

IDEAL RESERVE FUND BALANCE $ 782,605 $ 782,605 $ 782,605 OVER (UNDER) IDEAL RESERVE FUND BALANCE $ 22,097 $ 110,178 $ 110,178

Page 5 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GOLF COURSE FUND As of October 31, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget Oct. 2008 Year to Date Year to Date

BEGINNING FUND BALANCE Unreserved, Undesignated $ 109,343 $ 6,076 $ 6,076 TOTAL BEGINNING FUND BALANCE $ 109,343 $ 6,076 $ 6,076

GOLF COURSE FUND REVENUE Green Fees$ 229,705 $ 12,356 $ 12,356 5.4% Cart Rental Fees 214,800 13,490 13,490 6.3% Membership Dues 124,340 440 440 0.4% Cart Storage Fees 36,800 0 - 0.0% Trail Fees 16,200 84 84 0.5% Pro Shop Sales 80,000 3,266 3,266 4.1% Handicap Fees 1,500 0 - 0.0% Driving Range Fees 40,000 1,979 1,979 4.9% Snack Bar Revenue F&B 75,000 4,309 4,309 5.7% Snack Bar Revenue-Beer & Wine 25,000 1,390 1,390 5.6% Food & Beverage (Non-tax) 1,000 135 135 13.5% Facility Rental Income 3,000 0 - 0.0% Swimming Pool Receipts 500 0 - 0.0% Interest Revenue 50 0 0 0.1% Special Green Fees 6,500 1,020 1,020 15.7% Special Lunch 3,200 176 176 5.5% Tournament Green Fees 15,500 1,110 1,110 7.2% Tournament Cart Fees 12,500 333 333 2.7% Tournament Fees 10,250 0 - 0.0% Miscellaneous Receipts 140 (48) (48) -34.0% Golf Lesson Revenue 1,000 37 37 3.7%

TOTAL G. C. FD REVENUE$ 896,985 $ 40,076 $ 40,076 4.5%

GOLF COURSE FUND EXPENSES Golf Course Administration$ 272,192 $ 22,451 $ 22,451 8.2% Golf Course Concessions 111,609 5,420 5,420 4.9% Golf Course Maintenance 466,756 42,192 42,192 9.0% Non-Departmental 29,450 0 - 0.0% TOTAL GOLF COURSE FUND EXPENSES$ 880,007 $ 70,062 $ 70,062 8.0%

ENDING FUND BALANCE Unreserved, Undesignated $ 126,321 $ (23,910) $ (23,910) TOTAL ENDING FUND BALANCE $ 126,321 $ (23,910) $ (23,910)

IDEAL RESERVE FUND BALANCE $ 220,002 $ 220,002 $ 220,002

OVER (UNDER) IDEAL RESERVE FUND BALANCE $ (93,681) $ (243,911) $ (243,911)

Page 6 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT DRAINAGE UTILITY FUND As of October 31, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget Oct. 2008 Year to Date Year to Date BEGINNING FUND BALANCE Unreserved, Undesignated $ 72,479 $ 126,827 $ 126,827 TOTAL BEGINNING FUND BALANCE $ 72,479 $ 126,827 $ 126,827

DRAINAGE UTILITY FUND REVENUE

Drainage Utility Fee$ 870,000 $ 70,230 $ 70,230 8.1% Subtotal Drainage Utility Revenue $ 870,000 $ 70,230 $ 70,230 8.1%

Other Revenue Miscellaneous Revenue$ 710 $ - $ - 0.0% Interest Revenue 35,000 1,425 1,425 4.1% Subtotal Other Revenue $ 35,710 $ 1,425 $ 1,425 4.0%

TOTAL DRAINAGE UTILITY REVENUE $ 905,710 $ 71,655 $ 71,655 7.9%

DRAINAGE UTILITY FUND EXPENDITURES Drainage$ 463,568 $ 39,267 $ 39,267 8.5% Non-Departmental 348,208 140 140 0.0% TOTAL DRAINAGE UTILITY FUND EXPENDITURES$ 811,776 $ 39,407 $ 39,407 4.9%

Unreserved, Undesignated $ 166,413 $ 159,076 $ 159,076 TOTAL ENDING FUND BALANCE$ 166,413 $ 159,076 $ 159,076

Page 7 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT OTHER FUNDS As of October 31, 2008 (FY 2008-09) Beginning Ending Fund Description Fund Balance Revenues Expenditures Fund Balance

Special Revenue Funds: Recreation Activities Fund$ 97,951 $ 12,770 $ 8,015 $ 102,706

Cemetery Fund 2,237 (695) 3,945 (2,403)

Library Gifts and Memorials 8,571 1 - 8,572

Small Business Revolving Loan Fund 199,163 99 - 199,262

Hotel Occupancy Tax Fund 95,939 35,471 - 131,410

Animal Shelter Fund 19,328 3 - 19,331

City-Wide Donation Fund 62,819 26,265 1,961 87,123

Municipal Court Funds 170,799 5,315 104 176,010

Sub-Total Special Revenue Funds $ 656,807 $ 79,229 $ 14,025 $ 722,011

Debt Service Fund: Tax Interest & Sinking Fund$ 366,565 $ 41,102 $ - $ 407,667 Sub-Total Debt Service Fund:$ 366,565 $ 41,102 $ - $ 407,667

Capital Projects Funds:

2001 C.O. (Capital Equip./Improvement $ 265,028 $ 428 $ - $ 265,456 2001 C.O. (Water/Wastewater Phase II 442,518 721 - 443,239 2003 C.O. (CIP) 494,675 522 - 495,197 2003 C.O. (W/WW Phase III) 1,335,046 1,807 - 1,336,853 2005 C.O. (Water Infrastructure Project 1,410,821 2,330 - 1,413,151 2006 Tax Notes (CIP) 256,874 454 - 257,328 2007 C.O. (Police Facility) 5,515,872 9,220 - 5,525,092 2008 Tax Supported Note 1,436,314 2,361 - 1,438,675 2008 Tax Supported Note (W&S) 1,032,348 1,665 - 1,034,013 2008 Tax Supported Note (Golf) 80,770 52 - 80,822 2008 Tax Supported Note (Drainage) 152,012 170 - 152,182 2008A Tax Limited Notes (Tax Support - 1,060,200 21,095 1,039,105 2008A Tax Limited Notes (W&S) - 640,121 10,548 629,574 2008A Tax Limted Notes (SW) - 285,054 5,274 279,780 2008A Tax Limited Notes (Drainage) - 175,033 5,274 169,759 2008A Tax Limited Notes (Golf) - 30,006 - 30,006

Sub-Total C.I.P. Funds:$ 12,422,278 $ 2,210,142 $ 42,190 $ 14,590,230

Total Other Funds$ 13,445,650 $ 2,330,473 $ 56,215 $ 15,719,909

Page 8 City of Copperas Cove, Texas 2001 Certificates of Obligation (Capital Equipment/Improvements) As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 90-300-0001 Fund Balance$ - $ - 265,028 Revenues 90-390-1001 Bond Proceeds$ 1,915,000 $ 1,914,227 $ - 90-370-6001 Interest Income - 91,503 428 90-370-6005 Miscellaneous Revenue - 1,500 - Total Revenues $ 1,915,000 $ 2,007,231 $ 428

Expenditures* 90-4606-9000-8600 Bond Issuance Costs$ 43,832 $ 56,766 $ - 90-4606-9000-6050 Inspection Services - 3,263 - 90-4606-3500-xxxx City-Wide Network 148,700 148,622 - 90-4606-4100-8500 Municipal Court 182,594 196,780 - 90-4606-4300-xxxx Animal Control Facility 60,147 60,120 - 90-4606-4400-8500 Fire Station No. 3 179,509 215,496 - 90-4606-4400-8300 Fire Equipment 250,000 248,855 - 90-4606-5300-8400 Street Equipment 126,170 126,170 - 90-4606-5300-8500 Reliever Route ROW Acquisition 400,000 172,155 - 90-4606-5400-8505 Ogletree Improvements 364,548 394,604 - 90-4606-5600-8500 Public Works Facility (1/2) 159,500 113,119 - 90-4606-9000-6014 Arbitrage Rebate Service - 6,253 -

Total Expenditures $ 1,915,000 $ 1,742,203 $ -

Ending Fund Balance 90-300-0001 Fund Balance$ - $ 265,028 $ 265,456

* Prior year expenditures have been reconciled to the fund cash balance.

Page 9 City of Copperas Cove, Texas 2001 Certificates of Obligation (Phase II of Water/Wastewater CIP) As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 91-300-0001 Fund Balance$ - $ - $ 442,518

Revenues 91-390-1001 Bond Proceeds$ 6,485,000 $ 6,482,383 $ - 91-370-6001 Interest Income - 339,666 721 91-370-6005 Miscellaneous Revenue - - - Total Revenues $ 6,485,000 $ 6,822,049 $ 721

Expenditures* 91-4607-9100-8600 Bond Issuance Costs$ 162,800 $ 165,380 $ - 91-4607-9100-6100 Advertising - 191 - 91-4607-5600-6800 Professional Services - 28,743 - 91-4607-9100-9032 Public Works Facility (1/2) 159,500 130,184 - 91-4607-9100-9034 Turkey Run Pumps & Tank 439,000 443,736 - 91-4607-9100-9036 Hogg Mt. Pumps & Tank 819,000 135,545 - 91-4607-9100-9038 Killeen/CC Water Line 3,073,700 3,206,692 - 91-4607-9100-9040 Turkey Run Tank Rehab. 180,000 275,763 - 91-4607-9100-xxxx W. Hwy 190 Sewer Ext. - - - 91-4607-9100-9042 Joint Pump Station 700,000 753,512 - 91-4607-9100-9044 Grimes Crossing Water Line 701,000 503,837 - 91-4607-9100-9046 Joes Road Water Line 50,000 68,981 - 91-4607-9100-9047 Wolfe Road 75,000 75,855 - 91-4607-9100-9048 Taylor Mountain Pump Stn - 220,606 - 91-4607-9100-9052 Mickan Mountain Rehab - 214,078 - 91-4607-9100-9054 Hughes Mountain Rehab - 25,000 - 91-4607-9100-9050 South Wastewater Plant - 93,380 - 91-4607-5100-xxxx Salaries/Related Expense 125,000 38,048 -

Total Expenditures $ 6,485,000 $ 6,379,530 $ -

Ending Fund Balance 91-300-0001 Fund Balance$ - $ 442,518 $ 443,239

* Prior year expenditures have been reconciled to the fund cash balance.

Page 10 City of Copperas Cove, Texas 2003 Certificates of Obligation Tax Supported Capital Projects As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 70-300-0001 Fund Balance$ - $ - $ 494,675

Revenues 70-390-1003 Bond Proceeds$ 4,190,000 $ 4,190,000 $ - 70-370-6001 Interest Income - 232,009 522 70-370-6005 Miscellaneous Revenue - 1,953 - Total Revenues $ 4,190,000 $ 4,423,962 $ 522

Expenditures 70-231-0920 Bond Issuance Costs$ 82,539 $ 82,543 $ - 70-231-0922 Unamortized Bond Discount 20,061 20,061 - 70-4615-4400-9021 Communications System 1,645,140 1,611,545 - 70-4615-4400-9023 Fire Department Pumper Truck 250,000 247,064 - 70-4615-5100-xxxx Salary/Benefits - 5,344 - 70-4615-4200-9039 Police Department Bldg. Repairs 20,000 22,537 - 70-4615-5300-9029 Improvements to FM 1113 320,000 377,386 - 70-4615-5400-9025 Renovation of Civic Center 130,000 132,691 - 70-4615-5400-9027 Construction of Skate Park 25,000 24,750 - 70-4615-5400-9033 Feeder Road (SE Bypass) 600,000 95,021 - 70-4615-5400-9035 City Hall Roof Repairs 20,000 11,441 - 70-4615-5400-9037 Human Resourses Bldg. Repairs 95,000 94,313 - 70-4615-8500-9019 Construction of Big Divide 579,000 954,534 - 70-4615-8500-9043 Street Reconstruction 400,000 250,058 -

Total Expenditures $ 4,186,740 $ 3,929,287 $ -

Ending Fund Balance 70-300-0001 Fund Balance$ 3,260 $ 494,675 $ 495,196

* Prior year expenditures have been reconciled to the fund cash balance.

Page 11 City of Copperas Cove, Texas 2003 Certificates of Obligation (Phase III of Water/Wastewater CIP) As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 71-300-0001 Fund Balance $ - $ - $ 1,335,046

Revenues 71-390-1003 Bond Proceeds$ 9,820,000 $ 9,820,000 $ - 71-370-6001 Interest Income - 544,517 1,807 71-390-1001 Developer Contributions - 21,085 - 71-370-6005 Miscellaneous Revenue - 167,966 - Total Revenues $ 9,820,000 $ 10,553,567 $ 1,807

Expenditures* 71-4615-xxxx-xxxx Bond Issuance Costs$ 192,591 $ 192,601 $ - 71-4615-xxxx-xxxx Bond Discount 46,809 46,809 - 71-4615-4400-9021 Communications System 195,680 181,613 - 71-4615-5100-xxxx Salaries/Benefits 60,000 87,753 - 71-4615-8500-9003 Meadow Brook Sewer Project 235,714 158,996 - 71-4615-8500-9005 Hwy 190 Sewer Project 162,430 181,203 - 71-4615-8500-9007 Mountain Top Water Project 460,000 565,132 - 71-4615-8500-9009 Big Divide (Sewer) 484,000 630,650 - 71-4615-8500-9011 Big Divide (Water) 1,710,000 982,358 - 71-4615-8500-9013 NE WW Plant Expansion 4,138,389 4,399,837 - 71-4615-8100-9041 Utility Admin. Bldg. Repairs 20,000 19,526 - 71-4615-8500-9014 South Plant-Fine Screens 101,500 101,500 - 71-4615-8500-xxxx NE and NW Change Orders 48,231 - - 71-4615-8500-9015 NW WW Plant Expansion 1,104,456 1,134,003 - 71-4615-8500-9017 4th Year Sewer Improvement 594,000 314,242 - 71-4615-8500-9021 Water Model Study 60,000 84,196 - 71-4615-8500-9029 FM 1113 Improvement (Sidewalk) - 10,066 - 71-4615-8500-9031 Expansion of Constitution 122,000 128,100 -

$ 9,735,800 $ 9,218,519 $ - Total Expenditures

Ending Fund Balance 71-300-0001 Fund Balance$ 84,200 $ 1,335,046 $ 1,336,853

* Prior year expenditures have been reconciled to the fund cash balance.

Page 12 City of Copperas Cove, Texas 2005 Certificates of Obligation Water Projects As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 93-300-0001 Fund Balance $ - $ - $ 1,410,821

Revenues 93-390-1003 Bond Proceeds$ 3,080,000 $ 3,050,000 $ - 93-340-2001 Miscellaneous Revenue - - - 93-370-6001 Interest Revenue - 321,886 2,330 Total Revenues $ 3,080,000 $ 3,371,886 $ 2,330

Expenditures* 93-4616-5100-xxxx Salary/Benefits$ - $ 458 $ - 93-4615-8500-6100 Contractual Services - 244 - 93-4616-8500-8600 Issuance Costs 89,000 62,050 - 93-4616-8500-9032 East Pump Station 1,380,000 1,071,485 - 93-4616-8500-9034 Turkey Run Pump Station 868,000 102,883 - 93-4616-8500-9036 Hogg Mountain Water Tank 743,000 723,946 -

Total Expenditures $ 3,080,000 $ 1,961,066 $ -

Ending Fund Balance 93-253-0001 Fund Balance$ - $ 1,410,821 $ 1,413,150

* Prior year expenditures have been reconciled to the fund cash balance.

Page 13 City of Copperas Cove, Texas 2006 Limited Tax Notes Capital Equipment/Land & Professional Services As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 73-300-0001 Fund Balance $ - $ - $ 256,874

Revenues 73-390-1003 Bond Proceeds$ 1,260,000 $ 1,260,000 $ - 73-340-2001 Miscellaneous Revenue - - - 73-370-6001 Interest Revenue - 82,582 454 Total Revenues $ 1,260,000 $ 1,342,582 $ 454

Expenditures* 73-4617-9900-9500 Bond Issuance Costs$ - $ 25,796 $ - 73-4617-4200-2200 Postage - 20 - 73-4617-4200-6800 Professional Services 600,000 599,787 - 73-4617-4200-8600 Land 400,000 197,134 - 73-4617-4400-8300 Ambulance 100,000 97,525 - 73-4617-5300-8300 Street Sweeper 160,000 165,445 - - Total Expenditures $ 1,260,000 $ 1,085,708 $ -

Ending Fund Balance 73-253-0001 Fund Balance$ - $ 256,874 $ 257,328

* Prior year expenditures have been reconciled to the fund cash balance.

Page 14 City of Copperas Cove, Texas 2007 Certificates of Obligation Police Facility As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 74-300-0001 Fund Balance $ - $ - $ 5,515,872

Revenues 74-390-1001 Bond Proceeds$ 5,300,000 $ 5,300,000 $ - 74-370-6001 Interest Revenue 50,000 272,636 9,220 Total Revenues $ 5,350,000 $ 5,572,636 $ 9,220

Expenditures*

74-4618-4200-8600 Bond Issuance Costs$ 50,000 $ 54,030 $ - 74-4618-4200-2200 Postage - 23 - 74-4618-4200-6100 Advertising - 541 - 74-4618-4200-6800 Professional Services - 2,170 - 74-4617-4200-8500 Police Facility 5,300,000 - -

Total Expenditures $ 5,300,000 $ 56,764 $ -

Ending Fund Balance 74-253-0001 Fund Balance$ 50,000 $ 5,515,872 $ 5,525,092

* Prior year expenditures have been reconciled to the fund cash balance.

Page 15 City of Copperas Cove, Texas 2008 Limited Tax Notes Tax Supported As of October 31, 2008

Total Project As of Account Description Budget** FY 2007-08 FY 2008-09

Beginning Fund Balance 75-300-0001 Fund Balance $ - $ - $ 1,436,314

Revenues 75-390-1001 Bond Proceeds$ 1,485,000 1,485,000 $ - 75-370-6001 Interest Revenue - $ 13,917 2,361 75-390-6005 Miscellaneous Revenue 83,000 $ 83,000 - Total Revenues $ 1,568,000 $ 1,581,917 $ 2,361

Expenditures*

75-4190-7500-9500 Bond Issuance Costs$ 25,000 $ 22,894 $ - 75-4190-7500-9032 Baseball Field Lightning 58,230 - - 75-4190-7500-9033 Camp Liveoak Renovation 20,000 - - 75-4190-7500-9034 Cash Receipts - City Wide 17,270 16,471 - 75-4190-7500-9035 Fire Station Reloc. Land 125,000 - - 75-4190-7500-9036 Playscape - City Park 35,000 33,113 - 75-4190-7500-9037 Playscape - Kate Street 35,000 35,030 - 75-4190-7500-9038 Recreation Center 500,000 9,095 - 75-4190-7500-9039 Park renovations 34,500 - - 75-4190-7500-9040 Library Renovations 50,000 - - 75-4190-7500-9041 Soccer Field Lightning 70,000 - - 75-4190-7500-9042 Active Software (Parks) 15,000 - - 75-4190-7500-9043 Summers Rd/Street Reconstructio 583,000 29,000 -

Total Expenditures $ 1,568,000 $ 145,603 $ -

Ending Fund Balance 75-253-0001 Fund Balance$ - $ 1,436,314 $ 1,438,675

** Total Project Budget includes budget amendments approved by City Council.

Page 16 City of Copperas Cove, Texas 2008 Limited Tax Notes Water & Sewer Fund (Phase III) As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 76-300-0001 Fund Balance $ - $ - $ 1,032,348

Revenues 76-390-1001 Bond Proceeds$ 1,135,000 1,135,000 $ - 76-370-6001 Interest Revenue - $ 10,691 1,665 Total Revenues $ 1,135,000 $ 1,145,691 $ 1,665

Expenditures*

76-4615-8500-9500 Bond Issuance Costs$ 20,000 $ 18,447 $ - 76-4615-8500-9034 Turkey Run Pump Station 493,500 115 - 76-4615-8500-9036 Mesa Verde II-380 Agreement 620,750 94,782 -

Total Expenditures $ 1,134,250 $ 113,343 $ -

Ending Fund Balance 76-253-0001 Fund Balance$ 750 $ 1,032,348 $ 1,034,013

Page 17 City of Copperas Cove, Texas 2008 Limited Tax Notes Golf As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 77-300-0001 Fund Balance $ - $ - $ 80,770

Revenues 77-390-1001 Bond Proceeds$ 80,000 $ 80,000 $ - 77-370-6001 Interest Revenue - 770 52 Total Revenues $ 80,000 $ 80,770 $ 52

Expenditures*

77-4310-7400-9044 Golf Cart Storage$ 80,000 $ - $ - - Total Expenditures $ 80,000 $ - $ -

Ending Fund Balance 77-253-0001 Fund Balance$ - $ 80,770 $ 80,822

Page 18 City of Copperas Cove, Texas 2008 Limited Tax Notes Drainage As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 78-300-0001 Fund Balance $ - $ - $ 152,012

Revenues 78-390-1001 Bond Proceeds$ 155,000 $ 155,000 $ - 78-370-6001 Interest Revenue - 1,445 170 Total Revenues $ 155,000 $ 156,445 $ 170

Expenditures*

78-4410-7600-9500 Bond Issuance Cost$ 5,000 $ 4,433 $ - 78-4410-7600-9037 Rolling Heights Drainage 150,000 - -

Total Expenditures $ 155,000 $ 4,433 $ -

Ending Fund Balance 78-253-0001 Fund Balance$ - $ 152,012 $ 152,182

Page 19 City of Copperas Cove, Texas 2008A Limited Tax Notes Tax Supported As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 79-300-0001 Fund Balance $ - $ - $ -

Revenues 79-390-1001 Bond Proceeds$ 1,060,000 $ - $ 1,060,000 79-370-6001 Interest Revenue - - 200 Total Revenues $ 1,060,000 $ - $ 1,060,200

Expenditures*

79-4190-7500-8200 Furniture$ 16,050 $ - $ - 79-4190-7500-8300 Vehicles 312,604 - - 79-4190-7500-8400 General Equipment 43,323 - 79-4190-7500-8402 Electronic Equipment 233,142 - 79-4190-7500-8500 Facilities 12,750 - 79-4190-7500-9045 City Smart Lighting Upgrade 57,800 - 79-4190-7500-9046 Bradford Drive Road Extension 247,000 - 79-4190-7500-9047 Summers Rd/Street Reconstructio 115,637 - 79-4190-7500-9500 Bond Issuance Costs 20,000 - 21,095

Total Expenditures $ 1,058,306 $ - $ 21,095

Ending Fund Balance 79-300-0001 Fund Balance$ 1,694 $ - $ 1,039,105

Page 20 City of Copperas Cove, Texas 2008A Limited Tax Notes Water & Sewer As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 80-300-001 Fund Balance $ - $ - $ -

Revenues 80-390-1001 Bond Proceeds$ 640,000 $ - $ 640,000 80-370-6001 Interest Revenue - - 121 Total Revenues $ 640,000 $ - $ 640,121

Expenditures*

80-4615-8500-8300 Vehicles$ 83,408 $ - $ - 80-4615-8500-8400 General Equipment 35,200 - - 80-4615-8500-8500 Facilities 60,500 - 80-4615-8500-9048 Mesa Verde Sewer Extension 50,272 - 80-4615-8500-9049 Retrofit One Clarifier at South Plan 220,000 - 80-4615-8500-9050 Water Tank Rehabs 180,000 - 80-4615-8500-9500 Bond Issuance Costs 10,000 - 10,548

Total Expenditures $ 639,380 $ - $ 10,548

Ending Fund Balance 80-300-0001 Fund Balance$ 620 $ - $ 629,574

Page 21 City of Copperas Cove, Texas 2008A Limited Tax Notes Solid Waste As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 81-300-0001 Fund Balance $ - $ - $ -

Revenues 81-390-1001 Bond Proceeds$ 285,000 $ - $ 285,000 81-370-6001 Interest Revenue - - 54 Total Revenues $ 285,000 $ - $ 285,054

Expenditures*

81-4430-9500-8400 General Equipment$ 203,400 $ - $ - 81-4430-9500-9051 Recycling Center Expansion 75,582 - - 81-4430-9500-9500 Bond Issuance Cost 5,000 - 5,274

Total Expenditures $ 283,982 $ - $ 5,274

Ending Fund Balance 81-300-0001 Fund Balance$ 1,018 $ - $ 279,780

Page 22 City of Copperas Cove, Texas 2008A Limited Tax Notes Drainage As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 82-300-0001 Fund Balance $ - $ - $ -

Revenues 82-390-1001 Bond Proceeds$ 175,000 $ - $ 175,000 82-370-6001 Interest Revenue - - 33 Total Revenues $ 175,000 $ - $ 175,033

Expenditures*

82-4410-8000-8400 General Equipment$ 62,893 $ - $ - 82-4410-8000-9052 Martin Walker Study / Detention D 50,000 - - 82-4410-8000-9053 Eastside Drainage Infrastructure D 30,000 - 82-4410-8000-9054 Tonkawa Village - Katlyn Circle 24,450 - 82-4410-8000-9500 Bond Issuance Costs 5,000 - 5,274

Total Expenditures $ 172,343 $ - $ 5,274

Ending Fund Balance 82-300-0001 Fund Balance$ 2,657 $ - $ 169,759

Page 23 City of Copperas Cove, Texas 2008A Limited Tax Notes Golf As of October 31, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 83-300-0001 Fund Balance $ - $ - $ -

Revenues 83-390-1001 Bond Proceeds$ 30,000 $ - $ 30,000 83-370-6001 Interest Revenue - - 6 Total Revenues $ 30,000 $ - $ 30,006

Expenditures*

83-4310-7500-9500 General Equipment$ 30,000 $ - $ -

Total Expenditures $ 30,000 $ - $ -

Ending Fund Balance 83-300-0001 Fund Balance$ - $ - $ 30,006

Page 24 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT SCHEDULE OF SALES TAX COLLECTIONS (WITH COMPARATIVE COLLECTIONS IN FY 2007-08) As of October 31, 2008 (FY 2008-09)

Fiscal Year City's EDC's Total Fiscal Year City's EDC's Total 2007-08 Revenue Revenue Sales Tax 2008-09 Revenue Revenue Sales Tax October $169,247.52 $84,623.76 $253,871.28 October $177,513.78 $88,756.89 $266,270.67

November $216,891.12 $108,445.56 $325,336.68 November $0.00 $0.00 $0.00

December $163,496.24 $81,748.12 $245,244.36 December $0.00 $0.00 $0.00

January $174,106.89 $87,053.45 $261,160.34 January $0.00 $0.00 $0.00

February $250,728.06 $125,364.03 $376,092.09 February $0.00 $0.00 $0.00

March $179,172.98 $89,586.49 $268,759.47 March $0.00 $0.00 $0.00

April $182,831.28 $91,415.64 $274,246.92 April $0.00 $0.00 $0.00

May $244,460.54 $122,230.27 $366,690.81 May $0.00 $0.00 $0.00

June $173,098.07 $86,549.04 $259,647.11 June $0.00 $0.00 $0.00

July $181,204.83 $90,602.42 $271,807.25 July $0.00 $0.00 $0.00

August $235,755.69 $117,877.85 $353,633.54 August $0.00 $0.00 $0.00

September $197,206.70 $98,603.35 $295,810.05 September $0.00 $0.00 $0.00

Total $2,368,199.92 $1,184,099.96 $3,552,299.88 Total $177,513.78 $88,756.89 $266,270.67

NOTE 1 - Total revenues collected for sales tax by the month ending October 31, 2008, in FY 2008-09 was $266,270.67 ($177,513.78 City's revenues and $88,756.89 EDC's revenues); total revenues collected for sales tax by the month ending October 31, 2007 in FY 2007-08 was $253,871.28 ($169,247.52 City's revenues and $84,623.76 EDC's revenues).

Total Sales Tax

$400,000.00

$350,000.00

$300,000.00

$250,000.00

$200,000.00

$150,000.00

$100,000.00

$50,000.00

$0.00 October November December January February March April May June July August September

2006-07 FY 2007-08 FY

Page 25

P November 2008

PERFORMANCE

As of October 31, 2008 TexPool TexPool Prime Current Invested Balance $16,893,046,473.48 $1,285,454,803.30 Weighted Average Maturity (1)* 48 Days 28 Days Weighted Average Maturity (2)* 82 Days 58 Days Net Asset Value 1.00070 0.99996 Total Number of Participants 2,139 98 Management Fee on Invested Balance 0.0485% 0.065% Interest Distributed $29,159,072.03 $2,290,049.83 Management Fee Collected $711,314.40 $58,016.21 Standard & Poor's Current Rating AAAm AAAm October Averages Average Invested Balance $17,389,087,705.00 $1,289,205,757.10 Average Monthly Yield, on a simple basis (3)* 1.9762% 2.1033% Average Weighted Average Maturity (1)* 46 Days 32 Days Average Weighted Average Maturity (2)* 81 Days 62 Days *Definitions for Average Weighted Maturity can be found on Page 2.

Economic and Market Commentary – October 31, 2008 The credit freeze that gripped most sectors of the cash market since the Lehman Brothers bankruptcy in mid-September showed small but steady signs of thawing in October, with three-month LIBOR rates declining for 15 consecutive days through the end of the month and credit spreads narrowing, albeit from crisis levels. Confidence in the global financial system gradually returned as investors gained a clearer understanding of the details and efficacy of the unprecedented series of government interventions in the capital markets. Meanwhile, the Federal Reserve slashed benchmark interest rates by 50 basis points on two occasions, lowering the key Fed funds rate to just 1%. The incremental thaw pushed credit conditions closer to historic norms, with Treasury yields rising and agency and commercial paper yields declining. Notably, the government’s move to support money market funds helped to revive commercial paper issuance, which had become nearly dormant at the peak of the financial panic. By the end of the month, the Fed had absorbed nearly 10% of the CP market, helping to drive yields in that sector down to the lowest level in more than a decade. Though credit conditions are slowly improving, however, we continue to emphasize liquidity in both TexPool and TexPool Prime. In part, our cautious approach reflects normal cyclical cash flow patterns within the pools. However, we believe the risks of extending maturities in the current environment greatly outweigh the benefits. In our view, the U.S. economy is in a recession that may have begun as early as the first quarter of 2008. Yet while there doubtless will be difficult economic times ahead, there also is some reason for optimism. It is apparent that the U.S. government has taken an “all hands on deck” approach to the financial crisis, with the Federal Reserve, Treasury Department, Securities and Exchange Commission, IRS and Congress all working to mitigate the impact of the recent credit freeze. In fact, the Fed might even go too far and take interest rates lower than would otherwise be justified by economic conditions. If a monetary overshot still seems possible after further normalization in the credit markets, we will consider gradually extending maturities in both pools. Until then, however, we will maintain our bias towards liquidity amid the most volatile market conditions in recent memory.

ANNOUNCEMENTS

New Participants Holiday Reminder We would like to recognize and welcome the following entities In observance of the Thanksgiving holiday, TexPool will be closed who joined the TexPool/TexPool Prime program in October on Thursday November 27, 2008. All ACH transactions placed on 2008: Wednesday, November 26, 2008 will settle on Friday, November 28, 1. Paseo del Este MUD No. 3 2008. Any transactions placed on Thursday, November 27, 2008, 2. Harris County Improvement District No. 5 will be given a transaction date of Friday, November 28, 2007. 3. Paseo del Este MUD No. 11 Please plan accordingly for your liquidity needs. 4. Dallas County 5. Paseo del Este MUD No. 2 Upcoming Events 6. Dallas County District Clerk 11/12/08 – 11/14/08 GFOAT Fall Conference in Dallas 12/07/08 – 12/09/08 GTOT Winter Conference in San Antonio

November 2008–Page 2 P

TexPool PORTFOLIO ASSET SUMMARY AS OF October 31, 2008

Book Value Market Value Uninvested Balance $263,653.42 $263,653.42 Accrual of Interest Income 24,689,777.93 24,689,777.93 Interest and Management Fees Payable (29,161,142.92) (29,161,142.92) Payable for Investments Purchased 0.00 0.00 Repurchase Agreements 6,136,469,000.00 6,136,469,000.00 Mutual Fund Investments 0.00 0.00 Government Securities 10,760,785,185.05 10,771,286,756.75 Total $16,893,046,473.48 $16,903,548,045.18 Market value of collateral supporting the Repurchase Agreements is at least 102% of the Book Value. The portfolio is managed by Federated Investors and the assets are safe kept in a separate custodial account at State Street Bank in the name of TexPool. The only source of payment to the Participants is the assets of TexPool. There is no secondary source of payment for the pool such as insurance or State guarantee. Should you require a copy of the portfolio, please contact TexPool Participant Services.

DAILY SUMMARY Portfolio By Maturity

Money Mkt As of October 31, 2008 Fund Daily Market WAM Equiv (SEC Allocation TexPool Value Per WAM Days 31 to 90 Date Std.) Factor Invested Balance Share Days (1) (2) Days, 10/01 2.0229% 0.000055423 $17,751,529,938.34 0.99956 45 81 10/02 1.8293% 0.000050118 $17,604,695,871.24 0.99973 46 83 29.7% 10/03 1.7367% 0.000047582 $17,652,399,945.36 0.99986 46 83 91 to180 10/04 1.7367% 0.000047582 $17,652,399,945.36 0.99986 46 83 Days, 10/05 1.7367% 0.000047582 $17,652,399,945.36 0.99986 46 83 10/06 1.8137% 0.000049691 $17,524,581,553.11 1.00011 46 82 13.8% 10/07 2.2440% 0.000061479 $17,577,327,480.07 1.00004 46 82 10/08 2.2175% 0.000060753 $17,572,041,719.45 1.00026 46 82 10/09 2.0337% 0.000055717 $17,592,438,717.63 1.00014 45 81 10/10 1.8493% 0.000050667 $17,544,119,584.09 1.00008 47 82 10/11 1.8493% 0.000050667 $17,544,119,584.09 1.00008 47 82 181+ 10/12 1.8493% 0.000050667 $17,544,119,584.09 1.00008 47 82 Days, 10/13 1.8493% 0.000050667 $17,544,119,584.09 1.00008 47 82 3.0% 10/14 1.8337% 0.000050237 $17,508,714,829.90 0.99991 45 79 8 to 30 10/15 1.9636% 0.000053796 $17,436,498,255.93 1.00000 45 79 1-7 10/16 1.9461% 0.000053318 $17,440,544,979.61 0.99983 45 79 Days, Days, 10/17 1.9238% 0.000052708 $17,437,212,081.82 0.99975 47 80 14.4% 10/18 1.9238% 0.000052708 $17,437,212,081.82 0.99975 47 80 39.1% 10/19 1.9238% 0.000052708 $17,437,212,081.82 0.99975 47 80 10/20 1.9968% 0.000054708 $17,286,480,254.31 0.99976 45 79 10/21 2.1254% 0.000058231 $17,184,270,328.99 0.99991 47 81 10/22 2.1545% 0.000059028 $17,132,303,863.07 0.99994 47 81 Portfolio By Type of Investment 10/23 2.1989% 0.000060244 $16,998,094,138.76 0.99993 47 82 As of October 31, 2008 10/24 2.1535% 0.000058999 $16,897,445,212.28 0.99994 48 83 10/25 2.1535% 0.000058999 $16,897,445,212.28 0.99994 48 83 Repos, 10/26 2.1535% 0.000058999 $16,897,445,212.28 0.99994 48 83 Agencies, 36.3% 10/27 2.1945% 0.000060123 $17,552,182,035.33 0.99998 45 78 10/28 2.1406% 0.000058646 $17,477,158,691.95 1.00003 47 80 63.7% 10/29 1.9352% 0.000053019 $17,289,764,174.57 1.00014 47 80 10/30 1.9010% 0.000052081 $17,102,395,494.45 1.00038 48 81 10/31 1.8720% 0.000051287 $16,893,046,473.48 1.00070 48 82 Averages 1.9762% 0.000054143 $17,389,087,705.00 42 81

Number of Participants Balance School District 547 $6,074,708,130.05 Higher Education 53 $2,022,557,107.86 Health Care 80 $688,803,895.34 Utility District 646 $1,647,324,336.68 City 422 $4,842,566,356.67 County 169 $1,243,513,077.42

Other 222 $372,079,203.21

P November 2008–Page 3

TexPool Prime PORTFOLIO ASSET SUMMARY AS OF October 31, 2008

Book Value Market Value Uninvested Balance $1,265.2929 $1,265.29 Accrual of Interest Income 736,625.72 736,625.72 Interest and Management Fees Payable (2,287,980.32) (2,287,980.32) Payable for Investments Purchased 0.00 0.00 Repurchase Agreements 560,044,000.00 560,044,000.00 Mutual Fund Investments 0.00 0.00 Government Securities 136,236,314.66 136,207,480.00 Commercial Paper 590,724,577.95 590,700,091.42 Bank Instruments 0.00 0.00 Variable Rate Note 0.00 0.00 T o ta l Total $1,285,454,803.30 $1,285,401,482.11 Market value of collateral supporting the Repurchase Agreements is at least 102% of the Book Value. The portfolio is managed by Federated Investors and the assets are safe kept in a separate custodial account at State Street Bank in the name of TexPool Prime. The assets of TexPool Prime are the only source of payments to the Participants. There is no secondary source of payment for the pool such as insurance or State guarantee. Should you require a copy of the portfolio, please contact TexPool Participant Services.

DAILY SUMMARY Portfolio By Maturity As of October 31, 2008

Money Mkt 31 to 90 Fund Daily Market WAM Days, 8 to 30 Equiv (SEC Allocation TexPool Value Per WAM Days 21.3% Days, Date Std.) Factor Invested Balance Share Days (1) (2) 18.6% 10/01 2.0543% 0.000056283 $1,334,147,187.88 0.99888 34 63 91 to 10/02 1.8061% 0.000049482 $1,330,445,329.19 0.99889 34 62 180 10/03 1.9452% 0.000053292 $1,303,591,870.01 0.99876 35 64 Days, 10/04 1.9452% 0.000053292 $1,303,591,870.01 0.99876 35 64 10/05 1.9452% 0.000053292 $1,303,591,870.01 0.99876 35 64 3.2% 10/06 1.7982% 0.000049267 $1,288,968,841.30 0.99893 33 62 10/07 2.5570% 0.000070054 $1,258,328,598.72 0.99887 33 63 10/08 2.5181% 0.000068990 $1,349,913,251.15 0.99901 31 59 181 to 10/09 2.3195% 0.000063547 $1,328,647,764.16 0.99889 31 59 397 10/10 2.0858% 0.000057145 $1,323,441,712.68 0.99879 32 60 Days, 1 to 7 10/11 2.0858% 0.000057145 $1,323,441,712.68 0.99879 32 60 Days, 10/12 2.0858% 0.000057145 $1,323,441,712.68 0.99879 32 60 3.2% 10/13 2.0858% 0.000057145 $1,323,441,712.68 0.99879 32 60 53.7% 10/14 2.0183% 0.000055296 $1,296,688,227.68 0.99897 29 58 10/15 2.0639% 0.000056544 $1,308,279,500.81 0.99907 28 57 10/16 2.1112% 0.000057841 $1,292,590,709.60 0.99909 34 63 10/17 2.1109% 0.000057834 $1,287,783,308.29 0.99905 35 65 Portfolio By Type of Investment 10/18 2.1109% 0.000057834 $1,287,783,308.29 0.99905 35 65 As of October 31, 2008 10/19 2.1109% 0.000057834 $1,287,783,308.29 0.99905 35 65 10/20 2.1493% 0.000058885 $1,273,723,024.44 0.99937 33 63 Var. 10/21 2.2229% 0.000060900 $1,250,372,737.00 0.99950 33 63 Rates, 10/22 2.2133% 0.000060637 $1,233,080,072.61 0.99959 33 64 7.4% 10/23 2.2531% 0.000061729 $1,226,959,385.44 0.99963 33 64 Gov. 10/24 2.2230% 0.000060903 $1,225,241,458.73 0.99956 33 64 10/25 2.2230% 0.000060903 $1,225,241,458.73 0.99956 33 64 Sec., 10/26 2.2230% 0.000060903 $1,225,241,458.73 0.99956 33 64 3.2% 10/27 2.2164% 0.000060724 $1,278,532,727.39 0.99972 30 59 10/28 2.1678% 0.000059391 $1,334,778,626.84 0.99976 28 56 10/29 1.9631% 0.000053783 $1,275,227,914.27 0.99978 29 58 10/30 1.8683% 0.000051186 $1,275,623,006.63 0.99997 28 58 10/31 1.7201% 0.000047125 $1,285,454,803.30 0.99996 28 58 Averages 2.1033% 0.000057624 $1,289,205,757.10 32 62

Number of Participants Balance School District 54 $897,602,474.54 Higher Education 4 $9,903,264.32 Comm. Health Care 6 $64,213,743.93 Paper, Utility District 3 $184,979,687.85 45.9% Repos, City 15 $32,291,517.30 43.5% County 10 $95,252,534.55 Other 6 $114,662.92

*(3) This current yield for TexPool Prime for each date may reflect a waiver of some portion or all of each of the management fees.

TexPool Participant Services 1001 Texas Ave. 14th Floor Houston, TX 77002

TEXPOOL & TEXPOOL PRIME VS. 90-DAY TREASURY BILL

3.10

2.60

2.10

1.60

1.10

0.60

0.10 07/01 07/15 07/31 08/01 08/15 08/29 09/01 09/15 09/30 10/03 10/17 10/31

TexPool Rate TexPool Prime Rate 90-Day T-Bill Rate

TexPool Advisory Board Members R.C. Allen Jose Elizondo, Jr. LaVonne Mason Clay McPhail Pati Buchenau Ron Leverett John McGrane Vivian Wood

Additional information regarding TexPool is available upon request: www.texpool.com • 1-866-839-7665 (1-888-TEX-POOL) • Fax: 866-839-3291

Monthly Newsletter — October 2008 Performance As of October 31, 2008 October Averages Current Invested Balance $4,653,785,653.26 Average Invested Balance $5,005,248,062.38 Weighted Average Maturity (1) 38 Days Average Monthly Yield, on a simple basis 1.7825% Weighted Average Maturity (2) 81 Days Average Weighted Average Maturity (1)* 39 Days Net Asset Value 0.999727 Average Weighted Average Maturity (2)* 82 Days

Total Number of Participants 659 Definition of Weighted Average Maturity (1) & (2)

Management Fee on Invested Balance 0.05%* (1) This weighted average maturity calculation uses the SEC Rule 2a-7 definition for stated maturity for any floating rate instrument held in the portfolio to determine the weighted Interest Distributed $7,778,138.43 average maturity for the pool. This Rule specifies that a variable rate instrument to be paid in 397 calendar days or less shall be deemed to have a maturity equal to the period Management Fee Collected $211,967.69 remaining until the next readjustment of the interest rate. (2) This weighted average maturity calculation uses the final maturity of any floating rate % of Portfolio Invested Beyond 1 Year 0.54% instruments held in the portfolio to calculate the weighted average maturity for the pool. Standard & Poor’s Current Rating AAAm * The maximum management fee authorized for the TexSTAR Cash Reserve Fund is 12 basis points. This fee may be waived in full or in part in the discretion of the TexSTAR Rates reflect historical information and are not an indication of future performance. co-administrators at any time as provided for in the TexSTAR Information Statement. New Participants

We would like to welcome the following entities who joined the TexSTAR program in October 2008:  Zephyr ISD  Corsicana ISD  Montgomery ISD  Brewster County  Grandview ISD  San Marcos CISD  North Hardin Water Supply Corporation  Terrell County WCID 1 Holiday Reminder In observance of the Veterans Day holiday, TexSTAR will be closed on Tuesday, November 11, 2008. All ACH transactions initiated on Monday, November 10th, will settle on Wednesday, November 12th.

In observance of the Thanksgiving Day holiday, TexSTAR will be closed on Thursday, November 27, 2008. All ACH transactions initiated on Wednesday, November 26th, will settle on Friday, November 28th. Economic Commentary The most recent wave of market turmoil that began in September continued in October, with spreads across fixed income markets reaching record levels and global equity markets seeing one of their worst months ever. However, unprecedented injections of liquidity and the establishment of numerous backstop facilities by the Federal Reserve and related actions by the Treasury Department appear to have finally managed to thaw money markets over the last half of the month. Additionally, tentative signs are emerging of some recovery in corporate bond issuance. To be sure, financial conditions are very tight, but they are gradually improving. In monitoring financial conditions moving forward, the primary concerns are equity prices, due to the wealth implications for households, the corporate bond market, a primary source of funding for business expansion, and consumer credit growth. Should financial conditions continue to improve, a slight decline in GDP is expected in the fourth quarter followed by unchanged growth in first quarter 2009. Why not expect even weaker growth? First, trade is expected to remain quite supportive. Second, inventories remain lean. Third, the decline in gas prices should somewhat offset the combined impact of credit tightening, falling wealth, and a weaker labor market on consumer spending. Fourth, the two most credit sensitive sectors, housing and autos, have already fallen very sharply, limiting the downside to some extent. Finally, while details remain unclear, another dose of fiscal stimulus is now very likely by early first quarter. Some further easing from an already low 1% is possible in Q4, but the timing and magnitude will depend both on financial conditions and economic data.

This information is an excerpt from an economic report dated October 2008 provided to TexSTAR by JP Morgan Asset Management, Inc., the investment manager of the TexSTAR pool. For more information about TexSTAR, please visit our web site at www.texstar.org. Information at a Glance

Agencies

63.49%63.49% Portfolio by Type of Investment As of October 31, 2008

Repurchase 181+ days 36.51%Agreements 1 to 7 days 4.23%4.23% 36.51% 57.35% 91 to 180 days 9111.97% to 180 days 11.97% Portfolio by Maturity

31 to 90 days As of October 31, 2008 31 to 9020.66% days 20.66% School District 8 to 30 days Other 35.05%35.05% 8 to 30 days 7.13%Other 5.79%5.79% 7.13% n Higher Education 2.73% Distribution of Health Care Participants by Type 2.88% Health Care 2.88% As of October 31, 2008 CountyCounty Utility District 5.92%5.92% 19.58% City 26.71% City 26.71% Performance

Average Book Market Net Number of Month Rate Value Value Asset Value WAM (1)* WAM (2)* Participants

Oct 08 1.7825% $ 4,653,785,653.26 $ 4,652,712,677.18 0.999727 39 82 659 Sep 08 2.2986% 5,252,346,054.07 5,248,471,023.31 0.999262 34 81 650 Aug 08 2.2120% 4,936,314,476.42 4,933,265,676.60 0.999370 36 87 647 Jul 08 2.1874% 5,328,247,286.85 5,325,742,811.75 0.999529 30 84 643 Jun 08 2.2467% 5,450,912,795.58 5,448,966,529.06 0.999642 31 86 637 May 08 2.2194% 5,893,819,751.64 5,893,907,633.72 1.000013 28 87 627 Apr 08 2.4396% 6,349,528,618.20 6,349,341,491.76 0.999970 21 82 623 Mar 08 2.9807% 6,635,062,776.30 6,636,736,509.65 1.000252 17 82 616 Feb 08 3.4224% 6,294,186,095.49 6,296,863,425.91 1.000401 17 82 609 Jan 08 4.2033% 5,919,661,192.90 5,923,891,294.00 1.000714 22 80 603 Dec 07 4.5430% 5,180,414,831.71 5,181,584,153.60 1.000202 21 79 594 Nov 07 4.6975% 4,999,671,312.52 5,000,767,637.47 1.000190 18 79 591 Oct 07 4.9007% 4,793,406,663.48 4,794,712,410.18 1.000272 19 84 584 Portfolio Asset Summary as of October 31, 2008 Book Value Market Value Uninvested Balance $ 1,958.30 $ 1,958.30 Accrual of Interest Income 6,330,872.03 6,330,872.03 Interest and Management Fees Payable (7,754,677.52) (7,754,677.52) Payable for Investment Purchased 0.00 0.00 Repurchase Agreements 1,699,399,000.00 1,699,399,000.00 Government Securities 2,955,808,500.45 2,954,735,524.37

Total $ 4,653,785,653.26 $ 4,652,712,677.18

3.20 3.00 2.80 2.60 2.40 2.20 2.00 1.80 1.60 1.40 1.20 1.00 0.80 0.60 0.40 0.20 0.00 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 -0 g g g g g g p p p p p p ct ct ct ct ct ct u u u u u u e e e e e e O O O O O O -A -A -A -A -A -A -S -S -S -S -S -S ------5 0 5 0 5 1 5 0 5 0 5 0 5 0 5 0 5 1 1 1 2 2 3 1 1 2 2 3 1 1 2 2 3 90 Day T-Bill Rate TexSTAR Rate This material is for information purposes only. This information does not represent an offer to buy or sell a security. The above rate information is obtained from sources that are believed to be reliable; however, its accuracy or completeness may be subject to change. The TexSTAR management fee may be waived in full or in part at the discretion of the TexSTAR co-administrators and the TexSTAR rate for the period shown reflects waiver of fees. This table represents investment performance/return to the customer, net of fees, and is not an indication of future performance. An investment in the security is not insured or guaranteed by the Federal Deposit Insurance Corporation or any other government agency. Although the issuer seeks to preserve the value of an investment at $1.00 per share, it is possible to lose money by investing in the security. Information about these and other program details are in the fund’s Information Statement which should be read carefully before investing. The yield on the 90-Day Treasury Bill (“T-Bill Yield”) is shown for comparative purposes only. When comparing the investment returns of the TexSTAR pool to the T-Bill Yield, you should know that the TexSTAR pool consist of allocations of specific diversified securities as detailed in the respective Information Statements. The T-Bill Yield is taken from Bloomberg Finance L.P. and represents the daily closing yield on the then current 90-day T-Bill. Daily Summary for October 2008 Mny Mkt Fund Daily Allocation TexSTAR Invested Market Value WAM WAM Date Equiv. [SEC Std.] Factor Balance Per Share Days (1)* Days (2)*

1-Oct-08 1.9773% 0.0000541720 5,258,975,997.53 0.999326 37 82 2-Oct-08 1.5216% 0.0000416870 5,217,853,518.47 0.999487 37 82 3-Oct-08 1.3980% 0.0000383020 5,197,946,509.88 0.999544 37 82 4-Oct-08 1.3980% 0.0000383020 5,197,946,509.88 0.999544 37 82 5-Oct-08 1.3980% 0.0000383020 5,197,946,509.88 0.999544 37 82 6-Oct-08 1.5727% 0.0000430890 5,115,965,358.98 0.999810 40 86 7-Oct-08 2.1485% 0.0000588620 5,145,184,451.78 0.999691 40 85 8-Oct-08 2.0612% 0.0000564700 5,137,337,122.04 0.999859 39 84 9-Oct-08 1.8577% 0.0000508960 5,125,430,938.61 0.999820 39 84 10-Oct-08 1.6165% 0.0000442870 5,149,708,690.48 0.999949 40 82 11-Oct-08 1.6165% 0.0000442870 5,149,708,690.48 0.999949 40 82 12-Oct-08 1.6165% 0.0000442870 5,149,708,690.48 0.999949 40 82 13-Oct-08 1.6165% 0.0000442870 5,149,708,690.48 0.999949 40 82 14-Oct-08 1.6856% 0.0000461810 5,100,779,627.40 0.999806 41 83 15-Oct-08 1.8351% 0.0000502770 5,072,562,475.80 0.999806 41 83 16-Oct-08 1.8177% 0.0000498000 5,052,382,611.85 0.999719 41 83 17-Oct-08 1.7880% 0.0000489870 4,989,581,273.68 0.999602 40 82 18-Oct-08 1.7880% 0.0000489870 4,989,581,273.68 0.999602 40 82 19-Oct-08 1.7880% 0.0000489870 4,989,581,273.68 0.999602 40 82 20-Oct-08 1.8780% 0.0000514520 4,929,998,089.12 0.999509 40 83 21-Oct-08 1.9868% 0.0000544330 4,912,788,823.07 0.999676 40 82 22-Oct-08 2.0201% 0.0000553460 4,841,955,973.26 0.999738 41 83 23-Oct-08 2.0153% 0.0000552140 4,861,291,547.52 0.999757 41 83 24-Oct-08 1.9424% 0.0000532160 4,799,616,907.19 0.999756 40 82 25-Oct-08 1.9424% 0.0000532160 4,799,616,907.19 0.999756 40 82 26-Oct-08 1.9424% 0.0000532160 4,799,616,907.19 0.999756 40 82 27-Oct-08 2.0107% 0.0000550890 4,871,606,273.86 0.999749 39 81 28-Oct-08 1.9898% 0.0000545140 4,870,504,432.17 0.999804 39 80 29-Oct-08 1.7272% 0.0000473210 4,757,297,383.65 0.999854 40 82 30-Oct-08 1.6599% 0.0000454780 4,676,720,821.28 1.000085 40 82 31-Oct-08 1.6398% 0.0000449250 4,653,785,653.26 0.999727 38 81

Average 1.7825% 0.000048834 5,005,248,062.38 39 82

1-800-TEX-STAR 1-800-TEX-STAR Services Participant TexSTAR contact information more For www.texstar.org  

Board Advisory County Tarrant Tidwell Renee S.

Board Advisory Santow & Griggs Santow Len

Board Advisory Government of Council TX Central North Mercer Monte

Board Advisory ISD McKinney Fortenberry Stephen

Board Advisory CISD Harlingen Flores Ramiro

Board Advisory 1 No. MUD Road Reid Christensen Scott

Board Advisory ISD Northside Cardenas Oscar

Board Advisory Hill Cedar of City Browder Hardy

Sec./Treas. Asst. Board Governing Chase Morgan JP Williams Will

ertr Secretary Board Governing Company Southwest First Bartolotta Michael

raue Treasurer Board Governing ISD Houston Garrett Melinda

President Vice Board Governing Frisco of City Lange Nell

President Board Governing Authority Mobility Regional Texas Central Chapman William TexSTAR Board Members Board TexSTAR

TexSTAR Participant Services First Southwest Asset Management, Inc. 325 North St. Paul Street, Suite 800 Dallas, Texas 75201 City of Copperas Cove City Council Agenda Item Report March 3, 2009

Agenda Item J-6 Contact – Wanda Bunting, Director of Financial Services,s 547-4221 [email protected]

SUBJECT: Financial Report for the Month ended November 30, 2008.

1. BACKGROUND/HISTORY

Attached is the Monthly Council Report for the month ended November 30, 2008. This report is submitted to the City Council for review. The report provides a detailed analysis of the City’s financial condition and results of operations for the month ended November 30, 2008.

2. FINDINGS/CURRENT ACTIVITY

None.

3. FINANCIAL IMPACT

None.

4. ACTION OPTIONS/RECOMMENDATION

None.

Page 1 of 1

City of Copperas Cove Financial Summary by Fund November 30, 2008

GENERAL FUND

• November year-to-date revenues are below November year-to-date expenditures by $1,027,008.

• Property tax revenue for November 2008 is $190,178 or 9.0% above $174,552 collected last November. Year-to-date property tax revenue is at $345,190 or 13.3% above prior year-to-date collections.

• Year-to-date sales tax revenue of $401,245 reflects a $15,106 or 3.9% increase from the prior fiscal year.

• Year-to-date franchise tax revenue of $91,440 is $1,460 or 1.6% above prior year-to-date revenue.

• Interest earnings year-to-date of $12,821 decreased by $18,088 or 58.5% under the prior fiscal year-to-date earnings.

• General Fund expenditures year-to-date of $2,300,246 reflect a decrease of 4.8% under prior year-to-date expenditures of $2,416,185.

WATER & SEWER FUND

• Year-to-date revenues exceeded year-to-date expenses by $421,551.

• Water revenue totaled $358,129 for the month. This is $34,506 or 8.8% below November 2007. Year-to-date water revenue is at $785,539 which is below the prior year-to-date revenue by $2,109 or .3%.

• Sewer revenue totaled $279,059 for the month. This is $10,916 or 3.8% below November 2007. Year-to-date sewer revenue is at $568,553 which is below the prior year-to-date revenue by $1,066 or 0.2%.

• Interest earnings year-to-date of $7,848 decreased by $10,375 or 56.9% below the prior fiscal year-to-date earnings.

• Connect fees produced revenues of $3,645 for the month; $7,440 year-to-date.

• Water tap fees year-to-date are $7,568; $3,102 below prior year-to-date.

• Sewer tap fees year-to-date are $2,190; $1,840 below prior year-to-date.

• Expenses year-to-date of $994,756 reflect an increase of .5% over prior year-to- date expenses of $990,269.

SOLID WASTE FUND

• Year-to-date revenues exceeded year-to-date expenses by $187,152.

• Sanitary landfill fees for November 2008 are $23,256; compared to $32,314 in November 2007. Year-to-date revenue is at $58,197 which is below the prior year-to-date revenue by $9,935 or 14.6%.

• Refuse collection fees are $211,478 for the month; an increase of $13,297 over November 2007. Year-to-date revenue is at $405,397 which is above the prior year-to-date revenue by $18,317 or 4.7%.

• Interest earnings year-to-date of $2,315 decreased by $3,632 or 61.1% below the prior fiscal year-to-date earnings.

• Expenses year-to-date of $309,163 reflect a decrease of 20.6% below prior year- to-date expenses of $389,177. The decrease is due to invoices for October and November hauling and disposal costs being paid in December this fiscal year.

DRAINAGE UTILITY FUND

• Year-to-date revenues exceeded year-to-date expenses by $81,052.

• Drainage Utility fees for the month of November are $72,838; an increase of $2,031 or 2.9% above November 2007. Year-to-date revenue is at $145,749 which is slightly above the prior year-to-date revenue of $145,196.

• Expenses year-to-date of $64,697 reflect a decrease of 30.6% below prior year- to-date expenses of $93,215. The expenses for the current year are well within the budget for FY 2008-09.

GOLF COURSE FUND

• Year-to-date expenses exceeded year-to-date revenues by $61,271.

• Revenues for the month of November totaled $29,114, compared to revenues for November 2007 of $35,260. Year-to-date operating revenues are at $69,190 which is below the prior year-to-date operating revenues by $19,871 or 22.3%.

• Expenses for the month are $60,399; $391 below November 2007 expenses. Year-to-date expenses of $130,461 reflect an increase of 7.8% above prior year- to-date expenses of $120,968. City of Copperas Cove Economic Indicators Summary November 30, 2008

Unemployment Rate

• The unemployment rate for the month of November 2008 was 5.6%, which is up from November 2007, recorded at 4.5%.

Sales Tax Collections

• Sales tax collections for November 2008 totaled $223,732, compared to November 2007 collections of $216,891. Year to date, sales tax collections are at $401,245 or 3.9% above prior year-to-date collections of $386,139.

• In addition to the City sales tax collected above, $200,623 year-to-date was paid to the Copperas Cove Economic Development Corporation.

Water Customers

• During the month of November 2008 there were 12,210 active water accounts.

• November 2007 recorded 12,219 water customers, which indicates less than .1% or a decrease of 9 water customers from November 2007 to November 2008.

Building Permits

• The total dollar value of building permits issued for November 2008 was $1,412,882 compared to $2,669,604 in November 2007.

• 71 building permits were issued in November 2008 which is a decrease of 41 compared to that issued in November 2007.

Hotel Occupancy Tax Revenue

• Hotel occupancy tax collections for November 2008 were $8,562 compared to $1,865 collected in November 2007. Year to date, hotel occupancy tax collections are at $43,778 or 225.0% above prior year-to-date collections of $13,472.

City of Copperas Cove General Fund Revenues vs. Expenditures FYTD (October through November)

$2, 500, 000

$2, 000, 000

$1, 500, 000 Ex pe ndi tur es $2, 300, 246 $1, 000, 000 Ne t Re venues $500, 000 1, 273, 258

Net R even ues Ex pe ndi tures 1 City of Copperas Cove General Fund Property Tax Revenue Trends FYTD (October through November)

$7,000,000 Annual Budget ¾ Property Tax $6,861,331 revenue through 11/30/08 was $6,000,000 $345,190

$5,000,000 ¾ $40,535 or 13.3% above $4,000,000 prior year-to- date revenue $3,000,000 Actual Actual Actual $2,000,000 $305,936 $304,655 $345,190

$1,000,000

$- 2007 2008 2009

2 Annual Budget Actual City of Copperas Cove Sales Tax Revenue Trends FYTD (October through November)

$2,500,000 Annual Budget $2,250,000 $2,400,700 ¾ Sales Tax Revenue $2,000,000 through $1,750,000 11/30/08 was $401,245 $1,500,000

$1,250,000 ¾ $15,106 or 3.9% above $1,000,000 prior year-to- Actual Actual Actual $750,000 date Sales Tax $382,507 $386,139 $401,245 Revenue $500,000

$250,000

$- 2007 2008 2009

Annual Budget Actual 3 City of Copperas Cove Water & Sewer Fund Revenues vs. Expenses FYTD (October through November)

$1,600,000

$1,400,000

$1,200,000

$1,000,000

$800,000 Revenues $1,416,307 $600,000 Expenses $994,756 $400,000

$200,000

Revenues Expenses 4 City of Copperas Cove Water Revenue Trends FYTD (October through November)

$5,000,000 Annual Budget $4,756,780 $4,500,000 ¾ Water Revenue $4,000,000 through 11/30//08 was $3,500,000 $785,539 $3,000,000 ¾ $2,109 or $2,500,000 0.3% below prior year-to- $2,000,000 date revenue Actual Actual Actual $1,500,000 $816,707 $787,648 $785,539 $1,000,000

$500,000

$- 2007 2008 2009

Annual Budget Actual 5 City of Copperas Cove Sewer Revenues FYTD (October through November)

$4,000,000 Annual Budget ¾ Sewer Revenue $3,500,000 $3,570,000 through 11/30/08 was $3,000,000 $568,553

$2,500,000 ¾ $1,066 or 0.2% below prior $2,000,000 year-to-date revenue $1,500,000 Actual Actual Actual $1,000,000 $568,473 $569,619 $568,553

$500,000

$- 2007 2008 2009

Annual Budget Actual 6 City of Copperas Cove Solid Waste Fund Revenues vs. Expenses FYTD (October through November)

$600,000

$500,000

$400,000

$300,000 Revenues $200,000 $496,315 Expenses $309,163 $100,000

Revenues Expenses 7 City of Copperas Cove Golf Course Fund Revenues vs. Expenses FYTD (October through November)

$140,000

$120,000

$100,000 Expenses $80,000 $130,461

$60,000

$40,000 Revenues $69,190 $20,000

Revenues Expenses 8 City of Copperas Cove Drainage Fund Revenues vs. Expenses FYTD (October through November)

$160,000

$140,000

$120,000

$100,000

$80,000 Revenues $145,749 $60,000

$40,000 Expenses $64,697 $20,000

Revenues Expenses 9 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GENERAL FUND As of November 30, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget* Nov. 2008 Year to Date Year to Date BEGINNING FUND BALANCE Unreserved, Designated $ 1,000,000 $ 1,000,000 $ 1,000,000 Unreserved, Undesignated 2,777,839 2,753,479 3,259,675 TOTAL BEG. FUND BALANCE $ 3,777,839 $ 3,753,479 $ 4,259,675

GENERAL FUND REVENUE Taxes Current Ad Valorem Taxes$ 6,861,331 $ 190,178 $ 345,190 5.0% Delinquent Ad Valorem Taxes 60,000 15,278 27,347 45.6% Penalty & Interest 43,000 3,010 8,362 19.4% Sales Tax 2,400,700 223,732 401,245 16.7% Franchise Tax 1,231,000 9,741 91,440 7.4% TXU Settlement 35,633 0 - 0.0% Mixed Drink Tax 14,000 0 3,837 27.4% Bingo Tax 100,000 0 - 0.0% Used Oil Revenue-Safety Clean/H&H 500 0 74 14.7% Subtotal Taxes $ 10,746,164 $ 441,939 $ 877,494 8.2%

Licenses & Permits License-Bicycle$ 100 $ 2 $ 4 4.0% License-Contractors 35,000 6,160 7,060 20.2% License-Animal 5,414 216 880 16.3% Permits-Building 75,000 3,654 6,015 8.0% Permits-House Moving 50 0 - 0.0% Permits - Street Cuts 9,000 0 2,090 23.2% Permits-Electrical 20,000 885 1,655 8.3% Permits-Solicitors 2,500 50 125 5.0% Permits-Natural Gas Lines 14,000 125 225 1.6% Permits-Garage Sales 7,000 790 1,910 27.3% Permits-Plumbing 34,000 1,604 3,726 11.0% Permits-Mechanical 16,800 672 1,277 7.6% License-Taxicabs 300 0 - 0.0% License-Vicious/Dangerous Animals 1,500 300 300 20.0% Permits-Car Washes 500 0 15 3.0% Permits-Signs 1,500 125 200 13.3% Permits-Swimming Pools 900 0 - 0.0% Wrecker License 510 0 - 0.0% Permit-Certificate of Occupancy 2,000 120 320 16.0% Permits-Alarms 6,200 20 300 4.8% False Alarm Penalties 1,000 500 650 65.0% Permits-Alcohol License 600 0 (90) -15.0% Permits-Well/Gas Drilling 4,000 0 - 0.0% Subtotal Licenses & Permits $ 237,874 $ 15,223 $ 26,662 11.2%

Services & Charges Swimming Pool Receipts$ 53,000 $ - $ 26 0.0% Community Building Rental 24,500 375 2,550 10.4% Misc. Library Receipts 14,790 949 1,990 13.5% Animal Shelter Fees 36,124 2,083 5,239 14.5% Ambulance Fee Revenue (1) 650,600 20,368 86,306 13.3% Copy Machines 4,000 342 711 17.8% Mowing/Mowing Liens Revenue 24,000 125 682 2.8% Sale of City Maps 500 7 54 10.7%

* This budget reflects the budget amendments that were approved by City Council on 11/03/2008.

Page 1 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GENERAL FUND As of November 30, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget* Nov. 2008 Year to Date Year to Date Services & Charges (cont.) Service Charge-NSF Checks 11,500 815 2,430 21.1% Plat Filing Fee Revenue 3,500 0 - 0.0% RV Park Fees 12,000 1,240 2,200 18.3% Police Overtime Reimbursement 20,000 67 6,446 32.2% Police Restitution Revenue 3,000 93 133 4.4% Festival Reimbursements 15,000 0 - 0.0% Special Events-Seniors 2,000 200 1,760 88.0% Library Meeting Room Rental 2,800 330 405 14.5% Open Records Revenue 1,200 (7) 66 5.5% Fax Machine Fees 800 32 119 14.8% Pool Rental Revenue 4,000 0 - 0.0% Re-Inspection Fees 700 0 100 14.3% Fire Related Response Revenue 35,000 0 - 0.0% Animal Tranquilization Fee 350 10 50 14.3% Disposal of Farm Animals 125 0 - 0.0% Micro Chip of Animals Revenue 3,500 174 287 8.2% Subtotal Services & Charges $ 922,989 $ 27,202 $ 111,553 12.1% (1) Recorded net of billing fees.

Fines & Forfeitures Municipal Court Fines$ 135,000 $ 7,080 $ 15,821 11.7% Traffic Violation Fines 325,000 27,536 60,910 18.7% Library Fines 16,000 1,066 2,379 14.9% Arrest Warrant Income 120,000 5,327 11,765 9.8% Child Safety Fund 12,000 1,218 2,369 19.7% City's % of State Court Fines 60,000 0 14,208 23.7% HB 70 Fees 11,000 935 2,128 19.3% Arresting Officer Fees 26,000 1,979 4,398 16.9% CCISD Liaison Funding 106,584 0 - 0.0% Admin Fee-Teen Court 12,000 50 100 0.8% Admin Fee-Defensive Driving 9,000 850 1,710 19.0% Rezone Request Fees 1,600 0 - 0.0% Variance Request Fees 220 0 110 50.0% Subtotal Fines & Forfeitures $ 834,404 $ 46,041 $ 115,896 13.9%

Administration Reimb. Admin. Reimb.-W & S Fd$ 742,500 $ - $ 61,875 8.3% Admin. Reimb.-Solid Waste Fd 428,000 - 35,667 8.3% Admin. Reimb.-Drainage Utility Fd 80,000 - 6,667 8.3% Subtotal Admin. Reimb. $ 1,250,500 $ - $ 104,208 8.3%

Miscellaneous Revenue Interest Earned Revenue$ 200,000 $ 5,415 $ 12,821 6.4% Rental Income 17,280 1,584 3,168 18.3% Miscellaneous Revenues 150,000 76 1,162 0.8% Insurance Proceeds 500 0 8,374 1674.9% Cash Over/(Short) 200 (59) (47) -23.4% Food Workers' Registration 15,000 1,101 2,930 19.5% Food Establishment Licenses 12,000 1,050 3,000 25.0% Police Misc. Revenues 3,000 209 479 16.0% Bell County Fire Runs Revenue 3,400 0 - 0.0% County EMS Revenue 40,000 0 - 0.0%

* This budget reflects the budget amendments that were approved by City Council on 11/03/2008.

Page 2 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GENERAL FUND As of November 30, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget* Nov. 2008 Year to Date Year to Date Miscellaneous Revenue (cont.) Maint. & Landscape Revenue-HR Bldg. 2,100 0 - 0.0% Street Sign Revenue 3,475 0 2,980 85.8% Auction Proceeds 8,000 0 2,557 32.0% County Mutual Aid Revenue 54,000 0 - 0.0% Subtotal Miscellaneous Rev. $ 508,955 $ 9,376 $ 37,424 7.4%

TOTAL G. F. REVENUE$ 14,500,886 $ 539,780 $ 1,273,238 8.8%

GENERAL FUND EXPENDITURES City Council$ 39,400 $ 4,313 $ 4,399 11.2% City Manager 285,412 19,063 44,200 15.5% City Secretary/Elections 163,182 10,988 30,063 18.4% City Attorney 155,062 11,004 22,116 14.3% Finance 653,360 57,783 105,143 16.1% Human Resources 240,671 15,764 37,082 15.4% Information Systems 238,198 23,149 42,367 17.8% Municipal Court 351,155 23,955 59,048 16.8% Police 4,762,190 342,950 808,705 17.0% Public Affairs Office 121,389 2,945 6,299 5.2% Animal Control 240,896 21,803 40,289 16.7% Fire/EMS 3,175,655 238,792 570,531 18.0% Emergency Management 17,443 359 388 2.2% Engineering 169,259 14,081 34,909 20.6% Building & Development Services 293,544 14,519 37,516 12.8% Streets 819,582 61,909 101,409 12.4% Parks and Recreation 1,030,046 78,199 159,536 15.5% Fleet Services 253,226 21,852 48,612 19.2% Facility Maintenance 111,119 7,882 18,468 16.6% Planning 210,841 14,405 35,297 16.7% Library 533,921 37,893 78,114 14.6% Code & Health 219,402 14,682 31,142 14.2% Non-Departmental 530,893 22,304 (15,387) -2.9%

TOTAL GENERAL FUND EXPENDITURES $ 14,615,846 $ 1,060,594 $ 2,300,246 15.7%

ENDING FUND BALANCE Unreserved, Designated $ 1,000,000 $ 1,000,000 $ 1,000,000 Unreserved, Undesignated $ 2,662,879 $ 2,232,666 $ 2,232,666 TOTAL ENDING FUND BALANCE $ 3,662,879 $ 3,232,666 $ 3,232,666

IDEAL RESERVE FUND BALANCE $ 3,653,962 $ 3,653,962 $ 3,653,962

OVER (UNDER) IDEAL RESERVE FUND BALANCE $ 8,917 $ (421,296) $ (421,296)

* This budget reflects the budget amendments that were approved by City Council on 11/03/2008.

Page 3 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT WATER & SEWER FUND As of November 30, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget* Nov. 2008 Year to Date Year to Date BEGINNING FUND BALANCE Unreserved, Undesignated $ 1,579,636 $ 2,140,004 $ 1,730,313 TOTAL BEGINNING FUND BALANCE $ 1,579,636 $ 2,140,004 $ 1,730,313

W & S FUND REVENUES Operating Revenues Water Revenue$ 4,756,780 $ 358,129 $ 785,539 16.5% Sewer Revenue 3,570,000 279,059 568,553 15.9% Senior Discount (140,800) (10,819) (23,524) 16.7% Water Tap Fees 100,000 4,818 7,568 7.6% Sewer Tap Fees 26,000 1,390 2,190 8.4% Connect Fee 60,000 3,645 7,440 12.4% Meter Box Reset Fee 500 0 - 0.0% Composting Sales Revenue 12,000 542 1,376 11.5% Subtotal Operating Revenues $ 8,384,480 $ 636,765 $ 1,349,142 16.1%

Other Revenues Admin Reimb-Drainage$ 20,000 $ - $ 1,667 8.3% Interest Revenue 100,000 3,896 7,848 7.8% Late Charge For Billing 270,000 20,433 43,030 15.9% Riser Forfeiture Revenue 1,000 50 370 37.0% Auction Proceeds 1,000 0 - 0.0% Insurance Proceeds 0 0 1,093 N/A Miscellaneous Revenues 54,990 5,298 13,158 23.9% Subtotal Other Revenues $ 446,990 $ 29,678 $ 67,165 15.0%

TOTAL W & S FD REVENUES$ 8,831,470 $ 666,443 $ 1,416,307 16.0%

W & S FUND EXPENSES Public Works$ 169,683 $ 14,167 $ 33,001 19.4% Utility Administration 593,848 48,637 111,080 18.7% Water Distribution 1,304,571 89,044 144,951 11.1% Sewer Collection 555,986 33,249 71,367 12.8% Wastewater Treatment 1,200,594 162,434 222,705 18.5% Composting 184,989 13,360 29,799 16.1% Non-Departmental 4,770,206 293,693 381,854 8.0%

TOTAL W & S FUND EXPENSES$ 8,779,877 $ 654,584 $ 994,756 11.3%

ENDING FUND BALANCE Unreserved, Undesignated $ 1,631,229 $ 2,151,863 $ 2,151,863 TOTAL ENDING FUND BALANCE$ 1,631,229 $ 2,151,863 $ 2,151,863

IDEAL RESERVE FUND BALANCE $ 2,194,969 $ 2,194,969 $ 2,194,969

OVER (UNDER) IDEAL RESERVE FUND BALANCE $ (563,740) $ (43,106) $ (43,106)

* This budget reflects the budget amendments that were approved by City Council on 11/03/2008.

Page 4 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT SOLID WASTE FUND As of November 30, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget* Nov. 2008 Year to Date Year to Date

BEGINNING FUND BALANCE Unreserved, Undesignated $ 750,357 $ 892,783 $ 837,422 TOTAL BEGINNING FUND BALANCE $ 750,357 $ 892,783 $ 837,422

SOLID WASTE FUND REVENUE Operating Revenue Refuse Collection Fees$ 2,451,700 $ 211,478 $ 405,397 16.5% Sanitary Landfill Fees 400,000 23,256 58,197 14.5% Senior Discount (40,700) (3,232) (6,426) 15.8% Recycling Proceeds 45,000 3,227 6,577 14.6% Sale of Scrap Metal 16,000 411 765 4.8% Sale of Kraft Bags 13,000 588 999 7.7% Container Reload Fees 7,500 1,156 1,450 19.3% Return Service/Overload Container 500 204 204 40.7% Roll-Off Rental Income 45,000 37 2,659 5.9% Rear Load Dumpster Rental 2,000 759 846 42.3% Bulky/White Goods Collection 68,040 1,530 1,566 2.3% Container Removal from Curb 15,450 0 - 0.0% Auto Lid Locks 1,000 73 145 14.5% Miscellaneous Solid Waste Fees 3,274 0 - 0.0% Subtotal Operating Revenue $ 3,027,764 $ 239,486 $ 472,379 15.6% Other Revenue

Interest Revenue$ 28,000 $ 1,100 $ 2,315 8.3% Late Charge For Billing 123,000 10,217 21,515 17.5% Auction Proceeds 5,000 0 - 0.0% Miscellaneous Revenues 1,000 92 106 10.6% Subtotal Other Revenue $ 157,000 $ 11,408 $ 23,936 15.2%

TOTAL SOLID WASTE REVENUE$ 3,184,764 $ 250,895 $ 496,315 15.6%

SOLID WASTE FUND EXPENSES Solid Waste Administration$ 229,350 $ 17,268 $ 40,907 17.8% Solid Waste Collection - Residential 387,254 28,649 57,680 14.9% Solid Waste Collection - Recycling 148,667 11,902 21,448 14.4% Solid Waste Collection - Brush 165,034 9,897 22,766 13.8% Solid Waste Collection - Commercial 433,744 31,507 77,665 17.9% Solid Waste Disposal - Transfer Station 1,187,612 14,893 33,219 2.8% Solid Waste Recycling - KCCB 24,789 131 651 2.6% Non-Departmental 553,969 4,856 54,826 9.9%

TOTAL SOLID WASTE EXPENSES$ 3,130,419 $ 119,104 $ 309,163 9.9%

ENDING FUND BALANCE Unreserved, Undesignated $ 804,702 $ 1,024,574 $ 1,024,574 TOTAL ENDING FUND BALANCE $ 804,702 $ 1,024,574 $ 1,024,574

IDEAL RESERVE FUND BALANCE $ 782,605 $ 782,605 $ 782,605 OVER (UNDER) IDEAL RESERVE FUND BALANCE $ 22,097 $ 241,969 $ 241,969

* This budget reflects the budget amendments that were approved by City Council on 11/03/2008.

Page 5 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT GOLF COURSE FUND As of November 30, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget* Nov. 2008 Year to Date Year to Date

BEGINNING FUND BALANCE Unreserved, Undesignated $ 109,343 $ (23,910) $ 6,076 TOTAL BEGINNING FUND BALANCE $ 109,343 $ (23,910) $ 6,076

GOLF COURSE FUND REVENUE Green Fees$ 229,705 $ 9,461 $ 21,816 9.5% Cart Rental Fees 214,800 10,161 23,651 11.0% Membership Dues 124,340 0 440 0.4% Cart Storage Fees 36,800 0 - 0.0% Trail Fees 16,200 60 144 0.9% Pro Shop Sales 80,000 2,521 5,787 7.2% Handicap Fees 1,500 0 - 0.0% Driving Range Fees 40,000 1,537 3,516 8.8% Snack Bar Revenue F&B 75,000 3,179 7,488 10.0% Snack Bar Revenue-Beer & Wine 25,000 1,102 2,492 10.0% Food & Beverage (Non-tax) 1,000 0 135 13.5% Facility Rental Income 3,000 100 100 3.3% Swimming Pool Receipts 500 0 - 0.0% Interest Revenue 50 0 0 0.2% Special Green Fees 6,500 480 1,500 23.1% Special Lunch 3,200 116 291 9.1% Tournament Green Fees 15,500 416 1,526 9.8% Tournament Cart Fees 12,500 0 333 2.7% Tournament Fees 10,250 0 - 0.0% Miscellaneous Receipts 140 (18) (66) -47.1% Golf Lesson Revenue 1,000 0 37 3.7%

TOTAL G. C. FD REVENUE$ 896,985 $ 29,114 $ 69,190 7.7%

GOLF COURSE FUND EXPENSES Golf Course Administration$ 274,509 $ 26,406 $ 48,857 17.8% Golf Course Concessions 111,969 7,588 13,007 11.6% Golf Course Maintenance 470,198 26,405 68,597 14.6% Non-Departmental 23,331 0 - 0.0% TOTAL GOLF COURSE FUND EXPENSES$ 880,007 $ 60,399 $ 130,461 14.8%

ENDING FUND BALANCE Unreserved, Undesignated $ 126,321 $ (55,195) $ (55,195) TOTAL ENDING FUND BALANCE $ 126,321 $ (55,195) $ (55,195)

IDEAL RESERVE FUND BALANCE $ 220,002 $ 220,002 $ 220,002

OVER (UNDER) IDEAL RESERVE FUND BALANCE $ (93,681) $ (275,196) $ (275,196)

* This budget reflects the budget amendments that were approved by City Council on 11/03/2008.

Page 6 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT DRAINAGE UTILITY FUND As of November 30, 2008 (FY 2008-09) Adopted Current Month Total Percent Description Budget* Nov. 2008 Year to Date Year to Date BEGINNING FUND BALANCE Unreserved, Undesignated $ 72,479 $ 159,076 $ 126,827 TOTAL BEGINNING FUND BALANCE $ 72,479 $ 159,076 $ 126,827

DRAINAGE UTILITY FUND REVENUE

Drainage Utility Fee$ 870,000 $ 72,838 $ 143,068 16.4% Subtotal Drainage Utility Revenue $ 870,000 $ 72,838 $ 143,068 16.4%

Other Revenue Miscellaneous Revenue$ 710 $ - $ - 0.0% Interest Revenue 35,000 1,256 2,681 7.7% Subtotal Other Revenue $ 35,710 $ 1,256 $ 2,681 7.5%

TOTAL DRAINAGE UTILITY REVENUE $ 905,710 $ 74,094 $ 145,749 16.1%

DRAINAGE UTILITY FUND EXPENDITURES Drainage$ 467,186 $ 23,104 $ 62,371 13.4% Non-Departmental 344,590 2,186 2,326 0.7% TOTAL DRAINAGE UTILITY FUND EXPENDITURES$ 811,776 $ 25,290 $ 64,697 8.0%

Unreserved, Undesignated $ 166,413 $ 207,879 $ 207,879 TOTAL ENDING FUND BALANCE$ 166,413 $ 207,879 $ 207,879

* This budget reflects the budget amendments that were approved by City Council on 11/03/2008.

Page 7 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT OTHER FUNDS As of November 30, 2008 (FY 2008-09) Beginning Ending Fund Description Fund Balance Revenues Expenditures Fund Balance

Special Revenue Funds: Recreation Activities Fund$ 97,951 $ 16,595 $ 15,141 $ 99,405

Cemetery Fund 2,237 5,607 7,839 5

Library Gifts and Memorials 8,571 186 105 8,652

Small Business Revolving Loan Fund 199,163 188 - 199,351

Hotel Occupancy Tax Fund 95,939 44,213 22,229 117,923

Animal Shelter Fund 19,328 8 - 19,336

City-Wide Donation Fund 62,819 17,089 2,632 77,276

Municipal Court Funds 170,799 8,747 541 179,005

Sub-Total Special Revenue Funds $ 656,807 $ 92,633 $ 48,487 $700,953

Debt Service Fund: Tax Interest & Sinking Fund$ 366,565 $ 90,616 $ - $ 457,181 Sub-Total Debt Service Fund:$ 366,565 $ 90,616 $ - $ 457,181

Capital Projects Funds:

2001 C.O. (Capital Equip./Improvement $ 265,028 $ 811 $ - $ 265,839 2001 C.O. (Water/Wastewater Phase II 442,518 1,365 - 443,883 2003 C.O. (CIP) 494,675 966 - 495,641 2003 C.O. (W/WW Phase III) 1,335,046 3,344 6,005 1,332,385 2005 C.O. (Water Infrastructure Project 1,410,821 4,089 155,860 1,259,050 2006 Tax Notes (CIP) 256,874 818 - 257,692 2007 C.O. (Police Facility) 5,515,872 17,462 - 5,533,334 2008 Tax Supported Note 1,436,314 4,472 3,000 1,437,786 2008 Tax Supported Note (W&S) 1,032,348 3,153 6,760 1,028,741 2008 Tax Supported Note (Golf) 80,770 98 - 80,868 2008 Tax Supported Note (Drainage) 152,012 322 - 152,334 2008A Tax Limited Notes (Tax Supporte - 1,061,538 43,823 1,017,715 2008A Tax Limited Notes (W&S) - 640,932 10,548 630,385 2008A Tax Limted Notes (SW) - 285,414 5,274 280,140 2008A Tax Limited Notes (Drainage) - 175,251 29,024 146,227 2008A Tax Limited Notes (Golf) - 30,044 - 30,044

Sub-Total C.I.P. Funds:$ 12,422,278 $ 2,230,079 $ 260,293 $ 14,392,064

Total Other Funds$ 13,445,650 $ 2,413,328 $ 308,779 $15,550,199

Page 8 City of Copperas Cove, Texas 2001 Certificates of Obligation (Capital Equipment/Improvements) As of November 30, 2008

Total Project As of Account Description Budget** FY 2007-08 FY 2008-09

Beginning Fund Balance 90-300-0001 Fund Balance$ - $ - 265,028 Revenues 90-390-1001 Bond Proceeds$ 1,914,227 $ 1,914,227 $ - 90-370-6001 Interest Income 96,255 91,503 811 90-370-6005 Miscellaneous Revenue - 1,500 - Total Revenues $ 2,010,482 $ 2,007,231 $ 811

Expenditures* 90-4606-9000-8600 Bond Issuance Costs$ 56,766 $ 56,766 $ - 90-4606-9000-6050 Inspection Services 3,263 3,263 - 90-4606-3500-xxxx City-Wide Network 148,622 148,622 - 90-4606-4100-8500 Municipal Court 196,779 196,780 - 90-4606-4300-xxxx Animal Control Facility 60,119 60,120 - 90-4606-4400-8500 Fire Station No. 3 215,496 215,496 - 90-4606-4400-8300 Fire Equipment 248,855 248,855 - 90-4606-5300-8400 Street Equipment 126,170 126,170 - 90-4606-5300-8500 Reliever Route ROW Acquisition 440,437 172,155 - 90-4606-5400-8505 Ogletree Improvements 394,604 394,604 - 90-4606-5600-8500 Public Works Facility (1/2) 113,119 113,119 - 90-4606-9000-6014 Arbitrage Rebate Service 6,253 6,253 -

Total Expenditures $ 2,010,482 $ 1,742,203 $ -

Ending Fund Balance 90-300-0001 Fund Balance$ - $ 265,028 $ 265,839

* Prior year expenditures have been reconciled to the fund cash balance. ** This budget reflects the Capital Improvement budget amendment that was approved by City Council on 11/03/2008.

Page 9 City of Copperas Cove, Texas 2001 Certificates of Obligation (Phase II of Water/Wastewater CIP) As of November 30, 2008

Total Project As of Account Description Budget** FY 2007-08 FY 2008-09

Beginning Fund Balance 91-300-0001 Fund Balance$ - $ - $ 442,518

Revenues 91-390-1001 Bond Proceeds$ 6,482,383 $ 6,482,383 $ - 91-370-6001 Interest Income 344,648 339,666 1,365 Total Revenues $ 6,827,031 $ 6,822,049 $ 1,365

Expenditures* 91-4607-9100-8600 Bond Issuance Costs$ 165,380 $ 165,380 $ - 91-4607-9100-6100 Advertising 191 191 - 91-4607-5600-6800 Professional Services 28,743 28,743 - 91-4607-9100-9032 Public Works Facility (1/2) 130,184 130,184 - 91-4607-9100-9034 Turkey Run Pumps & Tank 443,736 443,736 - 91-4607-9100-9036 Hogg Mt. Pumps & Tank 135,545 135,545 - 91-4607-9100-9038 Killeen/CC Water Line 3,206,692 3,206,692 - 91-4607-9100-9040 Turkey Run Tank Rehab. 275,763 275,763 - 91-4607-9100-9042 Joint Pump Station 753,512 753,512 - 91-4607-9100-9044 Grimes Crossing Water Line 503,837 503,837 - 91-4607-9100-9046 Joes Road Water Line 68,981 68,981 - 91-4607-9100-9047 Wolfe Road 75,855 75,855 - 91-4607-9100-9048 Taylor Mountain Pump Stn 220,606 220,606 - 91-4607-9100-9052 Mickan Mountain Rehab 214,078 214,078 - 91-4607-9100-9054 Hughes Mountain Rehab 252,500 25,000 - 91-4607-9100-9050 South Wastewater Plant 93,380 93,380 - 91-4607-5100-xxxx Salaries/Related Expense 38,048 38,048 - 91-4607-9100-9318 Principal - 2001 C/O 220,000 - -

Total Expenditures $ 6,827,031 $ 6,379,530 $ -

Ending Fund Balance 91-300-0001 Fund Balance$ - $ 442,518 $ 443,884

* Prior year expenditures have been reconciled to the fund cash balance. ** This budget reflects the Capital Improvement budget amendment that was approved by City Council on 11/03/2008.

Page 10 City of Copperas Cove, Texas 2003 Certificates of Obligation Tax Supported Capital Projects As of November 30, 2008

Total Project As of Account Description Budget** FY 2007-08 FY 2008-09

Beginning Fund Balance 70-300-0001 Fund Balance$ - $ - $ 494,675

Revenues 70-390-1003 Bond Proceeds$ 4,190,000 $ 4,190,000 $ - 70-370-6001 Interest Income 231,951 232,009 966 70-370-6005 Miscellaneous Revenue 1,953 1,953 - Total Revenues $ 4,423,904 $ 4,423,962 $ 966

Expenditures 70-231-0920 Bond Issuance Costs$ 82,543 $ 82,543 $ - 70-231-0922 Unamortized Bond Discount 20,061 20,061 - 70-4615-4400-9021 Communications System 1,611,545 1,611,545 - 70-4615-4400-9023 Fire Department Pumper Truck 247,064 247,064 - 70-4615-5100-xxxx Salary/Benefits 5,344 5,344 - 70-4615-4200-9039 Police Department Bldg. Repairs 22,537 22,537 - 70-4615-5300-9029 Improvements to FM 1113 377,386 377,386 - 70-4615-5400-9025 Renovation of Civic Center 132,691 132,691 - 70-4615-5400-9027 Construction of Skate Park 24,750 24,750 - 70-4615-5400-9033 Feeder Road (SE Bypass) 589,637 95,021 - 70-4615-5400-9035 City Hall Roof Repairs 11,441 11,441 - 70-4615-5400-9037 Human Resourses Bldg. Repairs 94,312 94,313 - 70-4615-8500-9019 Construction of Big Divide 954,535 954,534 - 70-4615-8500-9043 Street Reconstruction 250,058 250,058 -

Total Expenditures $ 4,423,904 $ 3,929,287 $ -

Ending Fund Balance 70-300-0001 Fund Balance$ - $ 494,675 $ 495,640

* Prior year expenditures have been reconciled to the fund cash balance. ** This budget reflects the Capital Improvement budget amendment that was approved by City Council on 11/03/2008.

Page 11 City of Copperas Cove, Texas 2003 Certificates of Obligation (Phase III of Water/Wastewater CIP) As of November 30, 2008

Total Project As of Account Description Budget** FY 2007-08 FY 2008-09

Beginning Fund Balance 71-300-0001 Fund Balance $ - $ - $ 1,335,046

Revenues 71-390-1003 Bond Proceeds$ 9,820,000 $ 9,820,000 $ - 71-370-6001 Interest Income 542,531 544,517 3,344 71-390-1001 Developer Contributions 21,085 21,085 - 71-370-6005 Miscellaneous Revenue 167,965 167,966 - Total Revenues $ 10,551,581 $ 10,553,567 $ 3,344

Expenditures* 71-4615-xxxx-xxxx Bond Issuance Costs$ 192,601 $ 192,601 $ - 71-4615-xxxx-xxxx Bond Discount 46,809 46,809 - 71-4615-4400-9021 Communications System 181,613 181,613 - 71-4615-5100-xxxx Salaries/Benefits 87,689 87,689 - 71-4615-8500-9003 Meadow Brook Sewer Project 158,996 158,996 - 71-4615-8500-9005 Hwy 190 Sewer Project 181,203 181,203 - 71-4615-8500-9007 Mountain Top Water Project 565,131 565,131 - 71-4615-8500-9009 Big Divide (Sewer) 630,650 630,650 - 71-4615-8500-9011 Big Divide (Water) 982,358 982,358 - 71-4615-8500-9013 NE WW Plant Expansion 4,399,837 4,399,837 - 71-4615-8100-9041 Utility Admin. Bldg. Repairs 19,526 19,526 - 71-4615-8500-9014 South Plant-Fine Screens 101,500 101,500 - 71-4615-8500-9015 NW WW Plant Expansion 1,134,003 1,134,003 - 71-4615-8500-9017 4th Year Sewer Improvement 845,457 314,242 6,005 71-4615-8500-9021 Water Model Study 84,196 84,196 - 71-4615-8500-9029 FM 1113 Improvement (Sidewalk) 10,066 10,066 - 71-4615-8500-9031 Expansion of Constitution 128,100 128,100 - 71-4615-8500-9322 Principal 2003 CO 230,000 - - 71-4615-8500-9422 Interest 2003 CO 270,035 - -

$ 10,249,770 $ 9,218,519 $ 6,005 Total Expenditures

Ending Fund Balance 71-300-0001 Fund Balance$ 301,811 $ 1,335,046 $ 1,332,385

* Prior year expenditures have been reconciled to the fund cash balance. ** This budget reflects the Capital Improvement budget amendment that was approved by City Council on 11/03/2008.

Page 12 City of Copperas Cove, Texas 2005 Certificates of Obligation Water Projects As of November 30, 2008

Total Project As of Account Description Budget** FY 2007-08 FY 2008-09

Beginning Fund Balance 93-300-0001 Fund Balance $ - $ - $ 1,410,821

Revenues 93-390-1003 Bond Proceeds$ 3,050,000 $ 3,050,000 $ - 93-370-6001 Interest Revenue 344,476 321,886 4,089 Total Revenues $ 3,394,476 $ 3,371,886 $ 4,089

Expenditures* 93-4616-5100-xxxx Salary/Benefits$ 458 $ 458 $ - 93-4615-8500-6100 Contractual Services 244 244 - 93-4616-8500-8600 Issuance Costs 62,050 62,050 - 93-4616-8500-9032 East Pump Station 1,423,593 1,071,485 5,700 93-4616-8500-9034 Turkey Run Pump Station 1,184,185 102,883 150,160 93-4616-8500-9036 Hogg Mountain Water Tank 723,946 723,946 -

Total Expenditures $ 3,394,476 $ 1,961,066 $ 155,860

Ending Fund Balance 93-253-0001 Fund Balance$ - $ 1,410,821 $ 1,259,050

* Prior year expenditures have been reconciled to the fund cash balance. ** This budget reflects the Capital Improvement budget amendment that was approved by City Council on 11/03/2008.

Page 13 City of Copperas Cove, Texas 2006 Limited Tax Notes Capital Equipment/Land & Professional Services As of November 30, 2008

Total Project As of Account Description Budget** FY 2007-08 FY 2008-09

Beginning Fund Balance 73-300-0001 Fund Balance $ - $ - $ 256,874

Revenues 73-390-1003 Bond Proceeds$ 1,260,000 $ 1,260,000 $ - 73-370-6001 Interest Revenue 82,420 82,582 818 Total Revenues $ 1,342,420 $ 1,342,582 $ 818

Expenditures* 73-4617-9900-9500 Bond Issuance Costs$ 25,796 $ 25,796 $ - 73-4617-4200-2200 Postage 20 20 - 73-4617-4200-6800 Professional Services 856,500 599,787 - 73-4617-4200-8600 Land 197,134 197,134 - 73-4617-4400-8300 Ambulance 97,525 97,525 - 73-4617-5300-8300 Street Sweeper 165,445 165,445 - - Total Expenditures $ 1,342,420 $ 1,085,708 $ -

Ending Fund Balance 73-253-0001 Fund Balance$ - $ 256,874 $ 257,692

* Prior year expenditures have been reconciled to the fund cash balance. ** This budget reflects the Capital Improvement budget amendment that was approved by City Council on 11/03/2008.

Page 14 City of Copperas Cove, Texas 2007 Certificates of Obligation Police Facility As of November 30, 2008

Total Project As of Account Description Budget** FY 2007-08 FY 2008-09

Beginning Fund Balance 74-300-0001 Fund Balance $ - $ - $ 5,515,872

Revenues 74-390-1001 Bond Proceeds$ 5,300,000 $ 5,300,000 $ - 74-370-6001 Interest Revenue 325,974 272,636 17,462 Total Revenues $ 5,625,974 $ 5,572,636 $ 17,462

Expenditures* 74-4618-4200-8600 Bond Issuance Costs$ 54,030 $ 54,030 $ - 74-4618-4200-2200 Postage 23 23 - 74-4618-4200-6100 Advertising 541 541 - 74-4618-4200-6800 Professional Services 65,000 2,170 - 74-4617-4200-8500 Police Facility 5,506,380 - -

Total Expenditures $ 5,625,974 $ 56,764 $ -

Ending Fund Balance 74-253-0001 Fund Balance$ - $ 5,515,872 $ 5,533,334

* Prior year expenditures have been reconciled to the fund cash balance. ** This budget reflects the Capital Improvement budget amendment that was approved by City Council on 11/03/2008.

Page 15 City of Copperas Cove, Texas 2008 Limited Tax Notes Tax Supported As of November 30, 2008

Total Project As of Account Description Budget** FY 2007-08 FY 2008-09

Beginning Fund Balance 75-300-0001 Fund Balance $ - $ - $ 1,436,314

Revenues 75-390-1001 Bond Proceeds$ 1,485,000 1,485,000 $ - 75-370-6001 Interest Revenue - $ 13,917 4,472 75-390-6005 Miscellaneous Revenue 83,000 $ 83,000 - Total Revenues $ 1,568,000 $ 1,581,917 $ 4,472

Expenditures*

75-4190-7500-9500 Bond Issuance Costs$ 25,000 $ 22,894 $ - 75-4190-7500-9032 Baseball Field Lightning 58,230 - - 75-4190-7500-9033 Camp Liveoak Renovation 20,000 - - 75-4190-7500-9034 Cash Receipts - City Wide 17,270 16,471 - 75-4190-7500-9035 Fire Station Reloc. Land 125,000 - - 75-4190-7500-9036 Playscape - City Park 35,000 33,113 - 75-4190-7500-9037 Playscape - Kate Street 35,000 35,030 - 75-4190-7500-9038 Recreation Center 500,000 9,095 3,000 75-4190-7500-9039 Park renovations 34,500 - - 75-4190-7500-9040 Library Renovations 50,000 - - 75-4190-7500-9041 Soccer Field Lightning 70,000 - - 75-4190-7500-9042 Active Software (Parks) 15,000 - - 75-4190-7500-9043 Summers Rd/Street Reconstructio 583,000 29,000 -

Total Expenditures $ 1,568,000 $ 145,603 $ 3,000

Ending Fund Balance 75-253-0001 Fund Balance$ - $ 1,436,314 $ 1,437,786

Page 16 City of Copperas Cove, Texas 2008 Limited Tax Notes Water & Sewer Fund (Phase III) As of November 30, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 76-300-0001 Fund Balance $ - $ - $ 1,032,348

Revenues 76-390-1001 Bond Proceeds$ 1,135,000 1,135,000 $ - 76-370-6001 Interest Revenue - $ 10,691 3,153 Total Revenues $ 1,135,000 $ 1,145,691 $ 3,153

Expenditures*

76-4615-8500-9500 Bond Issuance Costs$ 20,000 $ 18,447 $ - 76-4615-8500-9034 Turkey Run Pump Station 493,500 115 - 76-4615-8500-9036 Mesa Verde II-380 Agreement 620,750 94,782 6,760

Total Expenditures $ 1,134,250 $ 113,343 $ 6,760

Ending Fund Balance 76-253-0001 Fund Balance$ 750 $ 1,032,348 $ 1,028,741

Page 17 City of Copperas Cove, Texas 2008 Limited Tax Notes Golf As of November 30, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 77-300-0001 Fund Balance $ - $ - $ 80,770

Revenues 77-390-1001 Bond Proceeds$ 80,000 $ 80,000 $ - 77-370-6001 Interest Revenue - 770 98 Total Revenues $ 80,000 $ 80,770 $ 98

Expenditures*

77-4310-7400-9044 Golf Cart Storage$ 80,000 $ - $ - - Total Expenditures $ 80,000 $ - $ -

Ending Fund Balance 77-253-0001 Fund Balance$ - $ 80,770 $ 80,868

Page 18 City of Copperas Cove, Texas 2008 Limited Tax Notes Drainage As of November 30, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 78-300-0001 Fund Balance $ - $ - $ 152,012

Revenues 78-390-1001 Bond Proceeds$ 155,000 $ 155,000 $ - 78-370-6001 Interest Revenue - 1,445 322 Total Revenues $ 155,000 $ 156,445 $ 322

Expenditures*

78-4410-7600-9500 Bond Issuance Cost$ 5,000 $ 4,433 $ - 78-4410-7600-9037 Rolling Heights Drainage 150,000 - -

Total Expenditures $ 155,000 $ 4,433 $ -

Ending Fund Balance 78-253-0001 Fund Balance$ - $ 152,012 $ 152,334

Page 19 City of Copperas Cove, Texas 2008A Limited Tax Notes Tax Supported As of November 30, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 79-300-0001 Fund Balance $ - $ - $ -

Revenues 79-390-1001 Bond Proceeds$ 1,060,000 $ - $ 1,060,000 79-370-6001 Interest Revenue - - 1,538 Total Revenues $ 1,060,000 $ - $ 1,061,538

Expenditures*

79-4190-7500-8200 Furniture$ 16,050 $ - $ 6,908 79-4190-7500-8300 Vehicles 312,604 - - 79-4190-7500-8400 General Equipment 43,323 - 6,851 79-4190-7500-8402 Electronic Equipment 233,142 - 8,924 79-4190-7500-8500 Facilities 12,750 - 79-4190-7500-9045 City Smart Lighting Upgrade 57,800 - 79-4190-7500-9046 Bradford Drive Road Extension 247,000 - 79-4190-7500-9047 Summers Rd/Street Reconstructio 115,637 - 79-4190-7500-9500 Bond Issuance Costs 20,000 - 21,140

Total Expenditures $ 1,058,306 $ - $ 43,823

Ending Fund Balance 79-300-0001 Fund Balance$ 1,694 $ - $ 1,017,715

Page 20 City of Copperas Cove, Texas 2008A Limited Tax Notes Water & Sewer As of November 30, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 80-300-001 Fund Balance $ - $ - $ -

Revenues 80-390-1001 Bond Proceeds$ 640,000 $ - $ 640,000 80-370-6001 Interest Revenue - - 932 Total Revenues $ 640,000 $ - $ 640,932

Expenditures*

Total Expenditures $ 639,380 $ - $ 10,548

Ending Fund Balance 80-300-0001 Fund Balance$ 620 $ - $ 630,384

Page 21 City of Copperas Cove, Texas 2008A Limited Tax Notes Solid Waste As of November 30, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 81-300-0001 Fund Balance $ - $ - $ -

Revenues 81-390-1001 Bond Proceeds$ 285,000 $ - $ 285,000 81-370-6001 Interest Revenue - - 414 Total Revenues $ 285,000 $ - $ 285,414

Expenditures*

81-4430-9500-8400 General Equipment$ 203,400 $ - $ - 81-4430-9500-9051 Recycling Center Expansion 75,582 - - 81-4430-9500-9500 Bond Issuance Cost 5,000 - 5,274

Total Expenditures $ 283,982 $ - $ 5,274

Ending Fund Balance 81-300-0001 Fund Balance$ 1,018 $ - $ 280,140

Page 22 City of Copperas Cove, Texas 2008A Limited Tax Notes Drainage As of November 30, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 82-300-0001 Fund Balance $ - $ - $ -

Revenues 82-390-1001 Bond Proceeds$ 175,000 $ - $ 175,000 82-370-6001 Interest Revenue - - 251 Total Revenues $ 175,000 $ - $ 175,251

Expenditures*

82-4410-8000-8400 General Equipment$ 62,893 $ - $ - 82-4410-8000-9052 Martin Walker Study / Detention D 50,000 - - 82-4410-8000-9053 Eastside Drainage Infrastructure D 30,000 - - 82-4410-8000-9054 Tonkawa Village - Katlyn Circle 24,450 - 23,750 82-4410-8000-9500 Bond Issuance Costs 5,000 - 5,274

Total Expenditures $ 172,343 $ - $ 29,024

Ending Fund Balance 82-300-0001 Fund Balance$ 2,657 $ - $ 146,228

Page 23 City of Copperas Cove, Texas 2008A Limited Tax Notes Golf As of November 30, 2008

Total Project As of Account Description Budget FY 2007-08 FY 2008-09

Beginning Fund Balance 83-300-0001 Fund Balance $ - $ - $ -

Revenues 83-390-1001 Bond Proceeds$ 30,000 $ - $ 30,000 83-370-6001 Interest Revenue - - 44 Total Revenues $ 30,000 $ - $ 30,044

Expenditures*

83-4310-7500-9500 General Equipment$ 30,000 $ - $ -

Total Expenditures $ 30,000 $ - $ -

Ending Fund Balance 83-300-0001 Fund Balance$ - $ - $ 30,044

Page 24 CITY OF COPPERAS COVE MONTHLY COUNCIL REPORT SCHEDULE OF SALES TAX COLLECTIONS (WITH COMPARATIVE COLLECTIONS IN FY 2007-08) As of November 30, 2008 (FY 2008-09)

November $216,891.12 $108,445.56 $325,336.68 November $223,731.52 $111,865.76 $335,597.28