Town of Reading
Warden Packet
Precinct 8
Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Dear Election Staff Member:
Thank you for serving our community as an Election Staff Member on Election Day. I appreciate the commitment you have made to faithfully conduct the election process relied upon by residents of Reading, Massachusetts, and all across America to choose our government’s leaders and to make decisions for our community.
This packet is intended to help you and other Election Staff Members be knowledgeable and responsive so that we can achieve an efficient and successful Election Day for the staff and the voters we serve.
I value your time and commitment to our election process and thank you for your service. You are the key to a successful election process and I am grateful for your willingness to be a part of it.
Sincerely,
Laura A Gemme, CMC /CMMC Town Clerk Election Official
Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Election Staff Oath
I solemnly swear that I will faithfully and impartially
discharge and perform all the duties incumbent on me
as an election staff member
according to the best of my ability and understanding
agreeably to the Constitution and Laws
of the Commonwealth of Massachusetts
and the Bylaws of the Town of Reading
So help me God. Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Election Day - Policies
Introduction: The Town of Reading Town Clerk will enforce the following Election Day Policies with the assistance of all Election Staff Members and the Reading Police Department. The authority to set these Policies is stipulated in the following Massachusetts General Laws:
MGL Chapter 54 Section 71 The presiding officer at each polling place shall enforce the performance by election officers of their duties. During an election and the counting of the ballots after the close of the polls, he shall have authority to maintain order and to enforce obedience to his lawful commands, in and about the polling place and to keep the access thereto open and unobstructed, and he may require any police officer, constable or other person to communicate his orders and directions and assist in their enforcement.
MGL Chapter 54 Section 71A Election officers in cities and in towns shall perform their duties under the supervision of the city or town clerk.
Town of Reading Election Day Policies:
Election Zone: The lobby and gym area of the Field House at Reading Memorial High School from the time election equipment is set up to the time election equipment is taken down
Animals: No animals except Service Dogs will be allowed within the Election Zone
Cameras: Anyone wishing to photograph anything within the Election Zone must check in with the Town Clerk All photographs must be taken from an area designated by the Town Clerk All photographs must respect the right to privacy of the voter Absolutely no photographs of any ballot are permitted
Campaigns: There will be no campaigning within 150 feet of the Election Zone All campaign materials, including bumper stickers must remain outside the 150 feet
Cell Phones: Each Precinct is a “Cell Free Zone” - No Cell Phone use is permitted within the Guardrails of any Precinct by anyone
Electronic Audio Recording: MGL Chapter 54 Section 76 prohibits the use of any audio recording within the Election Zone
Exit Polling: Exit Polling will not be allowed anywhere within the Election Zone but may be conducted as voters leave the Election Zone Anyone conducting Exit Polling must notify the Town Clerk of intent Anyone conducting Exit Polling must be considerate and respectful of the voters
Page 1 of 2 Last updated 2018-10-27 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Food or Beverage: No food or beverage except water will be allowed within the Election Zone
Observers: All Observers must check in with the Town Clerk All Observers must follow the policies of the Town of Reading and the General Laws of Massachusetts All Observers must respect the rights of voters
Press: All press within the Election Zone must check in with the Town Clerk The press will be assigned a staging area within or adjacent to the Election Zone or may work anywhere outside the Election Zone The press will be assigned by the Town Clerk a location from which photographs may be taken, while respecting the privacy of voters
Soliciting: Groups or Organizations will not be allowed to sell or distribute products or literature within the Election Zone
Students: No one will be allowed to enter the Election Zone while equipment is setup and polls are closed
Weapons: Except as authorized, Federal Firearm Law do not allow possession of or the discharge of a firearm in a school zone. No firearms will be allowed within the Election Zone with the exception of police officers MGL Chapter 269 Section 10 (j) “Off-Duty” police officers carrying a weapon should notify the Reading Police Officer on duty that they are carrying a weapon
Page 2 of 2 Last updated 2018-10-27 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Election Definitions
Challenged Voter: A voter that has been questioned for one of several reasons.
Confidential Voter: A voter who is listed as a protected citizen as determined by the Secretary of Commonwealth and who will not appear on the voter list.
Election Zone: The lobby and gym area of the Field House at Reading Memorial High School from the time election equipment is set up to the time election equipment is taken down.
Exit Polling: May be conducted at the exits of Election Zone as voters leave; a survey of sorts.
Guardrail: The Guardrail marks the polling location for each Precinct. Each Precinct goes from rope to rope.
Inactive Voter: A voter becomes inactive on the voting list by not returning the census by July of each year.
Observers: A member of a campaign to “watch” the polling location; listen for voter’s names and addresses.
Provisional Ballot: A voter who states they are a registered voter but does not appear on the list or may be on the list incorrectly. All possibilities must be exhausted before allowing them to vote a Provisional Ballot.
Spoiled Ballot: A ballot on which the voter has made an incorrect entry of some type: o Extra mark o Incorrect circle filled in o Too many circles filled in for a specific race o Stray mark on the margins
Page 1 of 1 Last updated 2018-10-27 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Election Poll Workers Position Responsibilities List
Precinct Warden: Runs the Precinct Responsible for opening the Precinct Must be aware of all policies, procedures and election laws Handles all issues and communicates with the Town Clerk Works with Town Clerk for Confidential Voters Works with Precinct Clerk to process Absentee Ballots Responsible for filling out all Precinct forms Signs all documents for that Precinct Responsible for closing out the Precinct Reports to Town Clerk
Assistant Precinct Warden: Assists the Precinct Warden and fills in wherever needed Helps with the opening process of the Precinct Covers all staff breaks Helps to communicate with the Town Clerk Helps with the close out process of the Precinct Reports to Precinct Warden
Precinct Clerk: Responsible for all ballots Responsible for counting all ballots Hands out ballots to Check-In Staff in lots of 50 Handles all Challenged Voters, Provisional Ballots, Inactive Voters, Absentee Ballots Works with Town Clerk for Confidential Voters Counts all Write In and Hand-Count Ballots Responsible for all ballot paperwork and must sign along with the Precinct Warden Reports to Precinct Warden
Assistant Precinct Clerk: Assists the Precinct Clerk Covers Precinct Clerk’s breaks Signs off on all ballot paperwork Reports to Precinct Warden
Precinct Staff: A Precinct Staff member can be assigned to any one of the following positions by the Precinct Warden: o Check-In Staff o Check-Out Staff o Precinct Inspector o Traffic Flow Staff Reports to Precinct Warden
Precinct EV – AV Clerk: Responsible for all Early Voting and Absentee ballots Processes all Early Voting and Absentee ballots Responsible for all Early Voting and Absentee ballot paperwork Reports to Precinct Warden Page 1 of 2 Last updated 2018-10-27
Check-In Staff: Responsible for getting the voter’s name and address Determines if voter is Active or Inactive Gives the Active voter the appropriate ballot according to party designation and records accordingly, or Sends Inactive voter to Precinct Clerk If necessary - collects Inactive voter card from voter - gives the voter the appropriate ballot and records accordingly Responsible for balancing the voter list at the end of the day with the Check-Out Staff Reports to Precinct Warden
Check-Out Staff: Responsible for checking out the voters with correct ballot and records accordingly If necessary - collects Inactive voter card from voter Responsible for balancing the voter list at the end of the day with the Check-In Staff Reports to Precinct Warden
Precinct Inspector: Responsible for the voting machine Makes sure the voter Checked Out before feeding the ballot into the machine Makes sure the ballot is fed into the machine before the voter leaves the Precinct Makes sure all voters enter Precinct via the entrance not the exit Reports to Precinct Warden
Traffic Flow Staff: Direct voters as they come into the Precinct Guide voters to correct Check-In Table Guide voters to correct Precinct Reports to Precinct Warden
Precinct Floater: The Precinct Floater will float between Precincts and work one of the following positions where needed: o Check-In Staff o Check-Out Staff o Precinct Inspector o Traffic Flow Staff Reports to all Precinct Wardens
Information Table Staff: Direct voters to the correct Precinct Answer questions Provides forms when requested Communicate with the Town Clerk Reports to Assistant Town Clerk
Food Staff: Set-up Food area Manage Food area Keep Food area clean Election Poll Workers only in Food Area Clean-up and Close Food area Reports to Town Clerk
Census Staff: Accept Census Forms from voters Handle Dog Licenses Reports to Town Clerk
Page 2 of 2 Last updated 2018-10-27 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Rules to Enforce Police
Listed below are the Rules for the Police to Enforce on Election Day. It is everyone’s responsibly to help enforce these rules. Simply… If you see something, Say something.
Parking: Students are not allowed to park around the Field House on Election Day Election Workers will be parking in the side parking lot of the Field House Cars parked within 150 feet of Field House must not have any political signs or stickers
Order: Ensure access to voting is open and unobstructed Disorderly manners are not to be tolerated
Guard Rails: Only the following are allowed beyond the Guard Rail of each Precinct o Voters (and small children) o Election Officials o Voter's Assistants o Representatives of the Town Clerk's office o Police Officers
150 Foot Rule: Ensure all… o Candidates o Members of a Ballot Question Committee’s o Any staff of Candidates or Ballot Question Committee’s remain outside of the 150 feet mark of the polling location for any purpose other than to vote Ensure all signs are accompanied by a human - no unattended signs
Ballot Boxes: Check all boxes before polls open to ensure they are empty Remove Ballots thru-out the day if necessary Witness the opening of Ballots Boxes if jammed Escort Ballots to and from the Town Hall
Last updated 2018-10-27 Your Enrollment as a Voter
When you register to vote, you may choose to enroll in a political party or political designation or may choose to remain “unenrolled”, which is commonly referred to as independent.
Choosing to Enroll in a Political Party: There are three political parties in Massachusetts:
Democratic Party (D) – 617-776-2676 Republican Party (R) – 617-523-5005 Libertarian Party (L) – 617-902-0650
If you enroll in any of these three parties you may vote only in that party’s primary. Enrollment in a political party does not affect your right to vote in the general election. In the general election, all voters receive the same ballot and vote for the candidate of their choice, regardless of party enrollment.
Choosing No Enrollment in a Political Party: If you do not wish to enroll in a party, check the box next to “No Party (Unenrolled - U)” on the voter registration form.
If you do not enroll in a party, you may still vote in state and presidential primaries by choosing a party ballot. You remain unenrolled.
Choosing to Enroll in a Political Designation: In addition to the three “political parties” listed above, there are certain legal political designations in which you can enroll. Currently these are:
Code Political Party Name A Conservative Party B Natural Law Party C New World Council E Reform Party F Rainbow Coalition G Green Party USA H We The People J Green-Rainbow K Constitution Party M Timesizing Not Down N New Alliance Party O Massachusetts Independent Party P Prohibition Party Q American Independent Party S Socialist T Interdependent 3rd Party V America First Party W Veteran Party America X Pirate Y World Citizens Party Z Working Families AA Pizza Party BB American Term Limits CC United Independent Party DD Twelve Visions Party EE Latino-Vote Party FF The People’s Party
If you enroll in any political designation you may not vote in any state or presidential primary.
Change Party Enrollment or Political Designation: Once you make an enrollment choice you may change your enrollment status by notifying your election official in writing at least 20 days before an election.
Last updated 2018-10-29 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
ELECTION DAY LEGAL SUMMARY
Introduction: This booklet is intended to provide an overview of the Massachusetts General Laws which address some common situations that may arise on Election Day. Other information contained in the booklet includes Election Day activities. Activities in the polling locations include those provisions that apply to candidates and their observers as well as the rules and regulations pertaining to poll workers. For official information, please refer to the General Laws and Code of Massachusetts Regulations cited.
Polling Hours: The minimum hours polls are open are set by state law, although city council and town selectmen actually set the hours in conjunction with these statutes and local ordinances and by-laws. For state elections and city elections, polling locations must be open at least thirteen hours and for town elections, polling locations must be open at least four hours. MGL Chapter 54, Section 64 (2002 Edition). For state primaries, polling locations must be open at least thirteen hours. MGL Chapter 53, Section 43 (2002 Edition). For certain city preliminaries, the polling locations must be open at least six hours. MGL Chapter 43 Section 44A (2002 Edition).
Activities in the Polling Location: On Election Day, certain activities are prohibited within the polling location and within 150 feet of the polling place. General Law Chapter 54, Section 65 prohibits within 150 feet of a polling location, among other things, the posting, exhibition, circulation, or distribution of material--including posters, stickers, posters, cards, handbills, placards, pictures or circulars--intended to influence the action of the voter. MGL Chapter 54, Section 65 (2002 Edition). Consistent with the activities restricted by statute, the implementing regulations prohibit the solicitation of votes for or against, or any other form of promotion or opposition of, any person or political party or position on a ballot question, to be voted on at the current election. 950 CMR Section 54.04(22)(d). Accordingly, a person standing within 150 feet of a polling location, including observers in the polling location, may not: hold any campaign sign; hand any person literature intended to influence the voter’s action at the polls; wear any campaign buttons or identifying signage; solicit a person’s vote for or against a candidate or question on the ballot; or, distribute stickers. Circulators of nomination papers, initiative and referenda petitions are also restricted from soliciting signatures within 150 feet of a building entrance door to a polling place. MGL Chapter 54, Section 65 (2002 Edition). This is true even where the nomination papers, initiative petition or referendum have nothing to do with the current election.
General Law Chapter 54, Section 65, does not limit the voter themselves from bringing material into the voting booth. They can bring preprinted brochures or pamphlets, or their own notes. The voter may also bring with them a sticker, handed to them on their way into the polls by one of the write-in candidates, to affix to the ballot. However, there are criminal penalties for exhibiting such materials. Accordingly, voters should not display campaign literature while in the polling location. Additionally, it is incumbent on the election officers to check the voting booths regularly to see that no one has left any materials behind.
950 CMR Section 54.04(22)(b) - Political Signs: Signs intended to influence the action of voters are subject to both statutory and regulatory directives. It is well settled that no person may hold a sign that attempts to influence the voter, or leave such a sign unattended, within 150 feet of a polling location. MGL Chapter 54, Section 65 (2002 Edition). However, other issues often arise on Election Day relative to the holding and posting of unattended signs. There are no state statutes addressing unattended signs on public property. However, if the sign is on state land, for example on a rotary or highway, the state police will remove it where they believe it to be a traffic or safety hazard. On the municipal level, it is quite common for a by-law to exist, either regulating or forbidding the posting of signs on public property.
2018-10-27 Page 1 of 5
Frequently municipalities also have by-laws regulating the posting of signs on private property. By-laws regulating the posting of political signs have included regulation of: the size of the sign, the number of signs on a piece of property, and the time period during which the sign may be exhibited. If the municipality has such a by-law, it is the law in that municipality, and must be complied with. Please check with city or town hall for copies of such rules.
Observers: Observers are allowed inside the polling place, outside the guardrail, unless they are disorderly or obstruct the access of voters. 950 CMR Section 54.04(22)(a). Such observers may keep notes including marked voting lists. Id. The poll workers at the check in table must announce the names of the voters loud enough for the observers to hear. 950 CMR Section 54.04(5). The pertinent regulation states: to achieve the legal requirement that the election be held in public view, observers shall be allowed inside the polling place, outside the guardrail, unless they are disorderly or obstruct the access of voters. Observers may keep notes including marked voting lists. If there are so many observers in the polling place that they obstruct voters, they may be asked to cooperate in collecting information. The warden may exclude from the polling place any person who is disorderly or who obstructs the access of voters
950 CMR Section 54.04(22)(a): Observers may not request the names and addresses directly from voters or interfere with the check in process in any way. Rather, the observers should be listening as the election workers request such information. If the observer intends to keep notes on a voting list, the observer must request copies of voting lists prior to Election Day. There is no obligation for local election officials to provide a voting list to a candidate on Election Day or to respond to any questions from observers. Observers should only communicate with the warden of the polling location and no other poll workers or voters. If an observer cannot hear the names being announced by the poll workers, the observer should notify the warden. Additionally, observers may not use cellular phones within the polling place.
Observers are positioned behind the guard rail but close enough to be able to hear the names and addresses of voters as they check in. There is no obligation for the polling location to provide a table or other equipment for observers. Pursuant to 950 CMR Section 51.00, each polling location must be accessible. To meet the accessibility standards, many polling locations have little spare space. Accordingly, there may not be enough room to accommodate many observers. If the presiding officer determines that there are too many observers for the polling location, the presiding officer may ask the candidates to “pool” the information gathered by a smaller number of observers.
The presiding officer, pursuant to their authority to maintain order and decorum in the polling place, and to prevent interference with the voters, may determine that the number of observers, or their behavior, is disruptive. In such situations, the presiding officer may remove an observer interfering with the election process.
Challenging Ballots: Any person may challenge a voter for any legal cause. MGL Chapter 54, Section 85, 85A (2002 Edition); 950 CMR 54.04(23). Such reasons are numerous and include that a person: is not who they say they are; does not live where they say they live; is not registered in the correct district; is not qualified to vote by absentee ballot; was not registered to vote by the close of registration; or, has already cast a ballot. It is not sufficient for the challenger to simply say that a voter is not qualified; the challenger must state the specific reason for challenging the right of a person to vote, and that specific reason must be recorded on the ballot. If a person makes a challenge for an unspecified reason, the election worker should thereafter ask the challenger what specific reason they wish to have recorded. If, after being so questioned by the election official, the challenger gives no specific reason, the voter should be permitted to vote, and should not be considered a challenged voter.
Once the warden, clerk or election officer is informed that a voter’s ballot is being challenged, the election officer must:
2018-10-27 Page 2 of 5 1) Issue the challenged voter’s oath to the challenged voter; (the challenged voter’s oath is as follows: “You do solemnly swear (or affirm) that you are the identical person whom you represent yourself to be, that you are registered in this town and that you have not voted at this election..”); and 2) Before the ballot is marked, require the challenged person to write his name and current residence on the ballot; 3) The warden then adds the name of the challenger to the ballot and the cause of the challenge. MGL Chapter 54, Section 85 (2002 Edition). 4) The ballot is then cast and counted like all others.
Please note that there are criminal penalties for challenging a qualified voter for purposes of intimidation, or of ascertaining how they voted, or for any other illegal purpose. MGL Chapter 56, Section 31 (2002 Edition).
Challenging Absentee Ballots: When an absentee ballot is challenged, no challenged voter’s oath may be issued, as the voter is not present. Therefore, the warden bears the responsibility of recording the name and address of the voter on the ballot. MGL Chapter 54, Section 96 (2002 Edition).
Should a candidate believe that there are violations of the statutes governing the application for or casting of absentee ballots, his observers must challenge those ballots as the warden announces the names of the absentee voters. Taking this proactive approach allows the ballot, and therefore, the vote contained thereon, to be identified with a specific person, and preserves the issue for a potential recount. See MGL Chapter 54, Section 135 (2002 Edition). If a candidate neglects to challenge such voters, the votes cast cannot be deducted from the appropriate candidate at a recount as there will be no way to link a specific ballot to a specific voter. At that point, if the candidate believes such votes will make a difference in the outcome of the election, the candidate will be forced to pursue a remedy in court. MGL Chapter 56, Section 59 (2002 Edition). To avoid such a result, the candidate should review the list of absentee voters required to be available prior to the election, and instruct his observers accordingly. See MGL Chapter54, Section 91 (2002 Edition) (lists shall be prepared by the clerk, arranged by voting precincts, of the names and addresses of all voters on whose applications for absent voting ballots the certificate has been executed, and shall post copies of such lists for public inspection).
Voting Later in Person by an Absentee Voter: A person who has completed an absentee ballot who later wishes to vote in person on Election Day may do so if her ballot has not yet been processed. The voter, at check in, may request from the presiding officer that they be permitted to vote at the polls. MGL Chapter 54, Section 100 (2002 Edition). If the warden determines that the voter’s absentee ballot has not yet been processed and that the individual is otherwise qualified to vote—for example, the voter is asked to show identification which proves their identity and address—the warden may issue the voter a certificate allowing the person to cast a ballot at the polls. Id. The capital letter “C” should then be placed next to the voter’s name, and the certificate should be attached to the voter list and be maintained as part thereof. Id. When the warden later comes across that individual’s absentee ballot, the warden must mark across the face of the envelope, “Rejected as Voted in Person,” and the envelope must be preserved and destroyed in the manner provided by law for the retention, preservation and destruction of official ballots. Id.
Inactive Voters: General Laws Chapter 54, Section 67 requires that voting lists be delivered to the officers responsible for of the check-in, and to the officers responsible for the check out. The municipality must maintain separate lists of active and inactive voters. MGL Chapter 51, Section 55 (2002 Edition). However, a single list may be maintained where the inactive voters are designated as such on the list. Id. General Laws Chapter 51, Section 59 and the applicable regulations require that when inactive voters arrive to check in, they must be presented with an Affirmation of Current and Continuous Residency. MGL Chapter 51, Section 59 (2002 Edition); 950 CMR Section 54.04(6).
The check in process for inactive voters involves a number of steps. The pertinent regulation states in pertinent part: if the name, address or party enrollment of a person claiming the right to vote appear on the voting list as an inactive voter, the presiding officer shall allow such inactive voter to vote upon written affirmation by the inactive voter of his current and continuous residence in the municipality. . ., signed under 2018-10-27 Page 3 of 5 the penalty of perjury
950 CMR Section 54.04(6)(a): An inactive voter must therefore be provided with the form known as an Affirmation of Current and Continuous Residency, in order to provide the voter with the opportunity to affirm in writing, signed under the penalty of perjury, that they do currently live, and have continuously lived within the municipality. Id. If the voter’s name is on the inactive voters list, the poll worker must also request identification containing the voter’s name and current address. 950 CMR Section 54.04(6)(b). If the voter has moved within the municipality, the voter should vote where he is listed on the voter list. Id. Should an inactive voter fail to show identification with his current address, the election official must challenge the voter’s ballot in accordance with the procedures set forth in the “Challenge” Section.
Identification: Because of a new federal law, the Help America Vote Act of 2002 passed by Congress, any voter who registered to vote by mail on or after January 1, 2003, will be required to show identification when he/she votes for the first time since registering by mail in 2003. 42 USC Section 15483(b)(4)(A); MGL Chapter 54, Section 76B. Acceptable identification must include the voter’s name and the address at which he/she is registered to vote, for example: a current and valid photo identification, current utility bill, bank statement, paycheck, government check, or other government document showing your name and address. If the voter does not provide such identification, the Help America Vote Act of 2002 requires that the voter may only cast a provisional ballot which will be counted later, but only after the voter’s eligibility to vote has been determined.
Additionally, an election officer, authorized to do so by the local election officials, may request any voter to present written identification. 950 CMR Section 54.04(6B). The requests must not discriminate in any way and may therefore be: entirely random, consistent, or based on reasonable suspicion. Id. Please note that there is no provision which permits observers to request identification from any voter or even to communicate with voters.
Voter Assistance: A voter who informs the warden that from blindness or other physical disability or inability to read or to read in the English language that they are unable to prepare their ballot or register their vote is entitled to receive assistance to do so. MGL Chapter 54, Section 79 (2002 Edition). The voter may designate a person of their choice to assist them. Id. In the alternative, the voter can request that two election officers, one from each major party, accompany them into the voting booth to assist them in completing their ballot. See, e.g., 950 CMR Section 54.04(9)(c) (where a voter requests instruction or assistance after entering the voting machine booth two election officers of different political parties may instruct or assist the voter in the voting booth).
Provisional Voting: If the name of a person claiming the right to vote is not on the voting list or is listed incorrectly, the person may seek to vote either by appearing before the municipal election official at city or town hall or may vote by provisional ballot. MGL Chapter 54, Section 76C. Additionally, a voter required to show identification pursuant to the Help America Vote Act of 2002 as described above, but who does not, must vote on a provisional ballot.
To cast a provisional ballot, a person must execute a provisional ballot affirmation before a precinct officer at the polling place declaring that he/she is a registered voter in the city or town and resides within the geographical boundaries of said precinct. All provisional voters must show suitable identification showing their name and current address.
After voting on a provisional ballot, the person places it in a specially marked envelope, seals that envelope and returns it to the precinct election official. The ballot will then be set aside until a determination of the person’s eligibility can be made.
After the election, the person's eligibility will be determined using the information provided in the affidavit. The municipal election official will review available records, at least those for the last three (3) years, to determine eligibility.
If the person’s eligibility is confirmed, the ballot will be removed from the sealed envelope and grouped with similar ballots and counted in a manner that provides the greatest secrecy. If the person’s eligibility
2018-10-27 Page 4 of 5 cannot be confirmed, the ballot will remain sealed in the envelope until such time as it is required to be kept and then will be destroyed without being viewed.
A person may contact the Elections Division, Office of the Secretary of the Commonwealth at 1-800-462- 8683 or 617-727-2828, or their municipal election official to find out if their ballot was counted. The information is available seven (7) days after a primary and twenty (20) days after an election. When calling, the person must provide their name, address, date of birth and provisional ballot number to receive the information.
Spoiled Ballots: A voter may request a new ballot if they make a mistake in marking their ballot. MGL Chapter 54, Section 81 (2002 Edition). If a voter spoils a ballot, the voter may obtain two others, one at a time, upon returning each spoiled one. A ballot that is spoiled by a voter is marked “Spoiled” and then sealed in an envelope without being examined.
Closing of Polls: Any voters in line at the time set for the closing of the polls must be allowed to vote. MGL Chapter 54, Section 70 (2002 Edition). The polling location must remain open after the closing of the polls so that the public may observe the counting of votes from outside the guardrail. The voting lists and all ballots removed form the ballot box shall be kept in open view of the voters present until enclosed and sealed up, and all proceedings in the canvass and counting of votes shall be public and in open view of the voters. MGL Chapter 54, Section 105A (2002 Edition). However, only election officers may take part in the actual process of counting and sealing the voting materials. Id. During this process, the observers must stand outside the guard rail. MGL Chapter 54, Section 70 (2002 Edition).
Counting Votes: The process of counting the ballots differs depending on the type of voting equipment used. However, the basic requirements are the same. The clerk must record the final register number on the ballot box. MGL Chapter 54, Sections 105, 105A (2002 Edition). A count must be made of the voters on both the check in and check out lists, and the voting lists must thereafter be sealed in an envelope. Id.; see also MGL Chapter 54, Section 107 (2002 Edition) (procedure for sealing voting lists and ballots; applicable to all of the materials required to be sealed as indicated below).
The election officers shall canvas and count the ballots if paper ballots are used, and otherwise, the election officers shall read the vote totals from the counting device after the polls close, either by a printer mechanism or otherwise. MGL Chapter 54, Sections 105, 105A (2002 Edition). The ballots not able to be read by the machines must be hand counted. Id. Election officers may not hold a pen or any other kind of marking device during the counting of the ballots, except for the person actually recording the votes. MGL Chapter 54, Section 80 (2002 Edition). Furthermore, such election officials may only use red pencils or red ink to record or tabulate votes. Id. For the purpose of ascertaining the results of a state election, city election, or a town election where official ballots are used, or of any question submitted to the voters, the election officials must use the blank forms and apparatus provided by the Secretary of the Commonwealth. MGL Chapter 54, Section 104 (2002 Edition).
The unused and spoiled ballots must also be counted, placed in a container under seal, and the clerk must record the numbers. MGL Chapter 54, Sections 105, 105A (2002 Edition). The counted ballots are placed into a designated container, which is then sealed a certificate is affixed thereto stating that only ballots cast and no other ballots are contained therein. Id. The total tally sheets are placed in an envelope, sealed, and the warden and clerk also sign the outside of the envelope. Id. In communities using a central tabulation facility, the ballots will then be transported thereto, and then transmitted to the city or town clerk who must retain them in a secure location. MGL Chapter 54 Section 105A (2002 Edition). In all other communities, the sealed envelopes and containers will be returned directly to the city or town clerk who must retain them in a secure location. MGL Chapter 54, Sections 105, 105A (2002 Edition).
What to Do if a Problem Arises on Election Day: If a person encounters a problem at a polling location on Election Day, the person should approach the warden or the presiding officer with the issue. As the warden or presiding officer is in charge of the polling location, they should be able to resolve any issues. However, if the problem persists, a person should contact the city or town clerk who is the chief election officer of the municipality. If the problem is still not resolved, a person may contact the Secretary of the Commonwealth’s Elections Division at 617-727-2828 or 1-800-462-8683.
2018-10-27 Page 5 of 5 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Precinct Warden Opening Procedure
Remove cover of black ballot box Open all doors on ballot box to ensure box is empty. - Must have a Police Officer present Open hand count slot Close write-in door and click back into place Insert tabulator machine – see instructions Make sure your machine has the correct precinct showing on the screen and on the top right corner of machine Check date and time - Correct date and time if necessary – Date and Time must be correct When the zero tape finishes, machine will ask if you want another – say yes to print two additional copies of tape Press Open Polls button. Machine should then say Ready and the vote count should show as zero Precinct Warden and Precinct Clerk must Sign tapes Have one posted on front wall, give one to Town Clerk and keep one with paperwork Lock side door of ballot box that secures the machine Insure that all ballots are counted into blocks of 50 Assign workers to roles for the day Have table cloths installed and ensure proper pens are in each booth Make sure all signs are up and visible Inform workers of rules for day....short lunch and breaks - 15-20 minutes max - what their duties will be at close, including checking all voted ballots for write-ins Nobody leaves until released by Precinct Warden
Have an awesome and fun day!
Last updated 2018-11-02 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Precinct Clerks Opening of Precinct
Report to Town Clerk for Precinct assignment Report to Precinct Warden All Precinct Staff must be Sworn-In by the Town Clerk or Precinct Warden
Put table cloths on all Precinct tables Prepare Precinct tables Open boxes of ballots and count into blocks of 50 Prepare to give 50 ballots to each check-in and record time each block is issued Distribute Ballots to Check-In table and start Tally Sheet of amounts and times Verify that all Ballots are for Town of Reading and proper Precinct Prepare for Voters
Have an awesome and fun day!
Last Updated 2016-09-01 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Precinct Staff Opening of Precinct
Report to Town Clerk for Precinct assignment Report to Precinct Warden for Job assignment All Precinct Staff must be Sworn-In by the Town Clerk or Precinct Warden
Check-In:
Put table cloths on all tables Prepare Precinct Check-In tables with Voter List Help Precinct Clerk count ballots into bundles of 50
Check-Out:
Put table cloths on all tables Prepare Precinct Check-Out tables with Voter List Help Precinct Clerk count ballots into bundles of 50
Inspector:
Witness set up of Machine Black box is empty Help Precinct Clerk count ballots into bundles of 50
Traffic Flow:
Place preprinted signs with-in Precinct Obtain Street List Help Precinct Clerk count ballots into bundles of 50
Have an awesome and fun day!
Last Updated 2018-11-01 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Staff Opening - Information Tables
Report to Town Clerk for check-in Report to Assistant Town Clerk for assignment All Staff must be Sworn-In by the Town Clerk Put table cloths on all tables Post all signs Obtain Street List Report to assigned table
Have an awesome and fun day!
Last Updated 2018-11-01 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
In-Active Voter Step by Step Instructions
Check-In:
Check for Voter on Active List - If not on Active List Check for Voter on In-Active List - If on In-Active List Send Voter to Precinct Clerk or Precinct Warden
Precinct Clerk:
Check Voter ID and mark box 7 “Yes” or “No” – Did the ID check out If box 7 is marked “Yes” - Address must match as listed Have voter read Oath at top of page Have voter fill out boxes 5 and 6 of In-Active List - Box 5 must contain Full Address Sign box 8 Give Voter 2 In-Active voter cards Send Voter back to Check-In If box 7 is marked “No” or Address does not match Give voter option to get ID or become “Challenged Voter” o If voter obtains ID, follow steps above o If voter does not obtain ID they become a “Challenged Voter” on Inactive List . Have voter read Oath on top of Page . Have voter fill out boxes 5 and 6 of In-Active List . Sign box 8 . Follow the steps for Challenged Voter
Check-In:
Take one In-Active voter card Place in pocket of Voter List or return to Precinct Clerk Give voter Ballot and Mark In-Active List as such - Green sheets
Check-Out:
Take one In-Active voter card Place in pocket of Voter List or return to Precinct Clerk Mark In-Active List as such - Green sheets
Note:
If an Inactive Voter does not have ID follow the steps for a “Challenged Voter” Chapter 51 Section 1 applies to State and Federal Elections Local Elections Chapter 51 Section 1 does not apply
Last Updated 2018-11-01 Precinct: 1 - Affirmation of Current and Continuous Residence - Voter Signs Under Penalties of Perjury Local Election - [Date of Election] - In-Active Voter Residency Affirmation - that voter has continuously resided in Reading I swear that I do currently and have continuously lived in the Town of Reading since date listed on the In-Active Voters List or the date last listed as a voter. Must Vote in Precinct Where Last Listed or Voted - Must Show ID or be Challenged - Signed Under Penalties of Perjury
1 - Voter Name 2 - Address 3 - Date 4 - Party 5 - Current Address 6 - Voter Signature 7 - ID 8 - Warden or Clerk Signature
Sample Town Elections Precinct: 1 - Affirmation of Current and Continuous Residence - Voter Signs Under Penalties of Perjury State Election - [Date of Eelction] - In-Active Voter Residency Affirmation - that voter has continuously resided in Reading Note: Six-Month Law: If moved from Reading within the 6 months preceding the date of this State Election, I assert my right under MGL Chapter 51 Section 1 to vote and further request thereafter that my name be removed from the voting list as I am no longer a resident of Reading. Moved Out of Town: MGL Chapter 51 Section 1 -- Qualified to vote only if moved out of Reading [Qualify Date] or later. If earlier date, cannot vote in this State Election. I swear that I do currently and have continuously lived in the Town of Reading since date listed on the In-Active Voters List or the date last listed as a voter. Must Vote in Precinct Where Last Listed or Voted - Must Show ID or be Challenged - Signed Under Penalties of Perjury
1 - Voter Name 2 - Address 3 - Date 4 - Party 5 - Current Address 6 - Voter Signature 7 - ID 8 - Warden or Clerk Signature Sample State Elections Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Acceptable ID at the Polls
Acceptable identification must include the name and address at which the voter registered to vote.
a current and valid driver’s license current government photo identification current utility bill current bank statement current paycheck current government check other current government document showing name and address
Note: If there is a question contact the Town Clerk
Last Updated 2018-11-02 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
CHALLENGED BALLOT
Any election officer or any other person may challenge a person’s right to vote
The challenger MUST state the reason for challenging the right of a person to vote
It is not enough to simply say that the person challenged is not qualified to vote
Legitimate reasons for challenging a voter include the following:
An Inactive voter who does not have ID with them The challenged person is not old enough to vote The challenged person does not live where the say they live The challenged person is not a US citizen The challenged person should have been removed from the voting list The challenged person has already cast a ballot The challenged person is not the person claimed to be
An Election Officer must challenge a voter who cannot produce any identification when filling out the “Affirmation of Current and Continuous Residence” form.
When a voter is “challenged”, the Precinct Warden shall administer the following oath by raising his or her right hand, asking the voter to raise his or her right hand and reading the following to the voter:
“Do you solemnly swear that you are the identical person whom you represent yourself to be, that you are registered in this precinct, and that you have not voted in this election.”
Voter will then verbally agree.
The Steps…
Ensure the Voter understands options or reasons Mark CV next to the Voter’s name in book Write Challenge on top of Ballot in Red Write the reason for the challenge on the back of Ballot Write the Voter’s and Challenger’s name and address on back of Ballot The Challenger and the Voter must sign the back of Ballot Have Challenged Voter fill out and sign Affirmation Have the Voter check out and put the ballot into Voting machine Record Challenge on the Challenged Ballots Log
Before the ballot is marked, the Warden must instruct the challenged person to write his or her name and current residence on the back of the ballot. The Warden adds the name of the challenger and the cause for the challenge. The Warden or Clerk also signs the back of the ballot. Then the voter may receive the ballot and vote.
No statement shall be made of information given out by any person as to how the person voted. The Clerk of the precinct shall record the name and address of every person who is challenged and has voted. The In- and Out- Checkers shall mark the letters “CV” next to the challenged voter’s name on the voting list. The ballot is then deposited in the ballot box.
Any person challenging a voter for the purpose of intimidation or of ascertaining how he or she voted may be fined up to $100
Last Updated 2018-11-02 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
CHALLENGED BALLOTS STEP BY STEP INSTRUCTIONS
Check-In:
If Voter is Challenged – Refer them to the Precinct Warden Mark CV next to the Voter’s name in book when instructed by the Precinct Warden
Precinct Warden or Assistant Warden Precinct Clerk:
If it is a question of ID, ensure voter understands options or reasons Administer Oath of Challenged Voter Get a ballot from Check-In and write “Challenged” on the top of the ballot in Red Pencil Have Check-In mark CV next to voter’s name in Voter List Flip ballot over and write the reason for the challenge in Red Pencil Write the Voter and the Challenger name and address on back of Ballot in Red Pencil The Precinct Warden and the Challenged Voter must sign the back of ballot Red Pencil Allow Voter to vote the Ballot Have Voter sign Affirmation form
Check-Out:
Mark CV next to the Voter’s name in Voter List
Inspector:
Allow Voter to place Ballot in Machine as any other Voter
Precinct Warden or Assistant Warden Precinct Clerk:
Log all Challenged Voters on “Challenged Ballot Log” Place Affirmation in Yellow poly plastic Folder with Log
Last Updated 2018-11-01 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
CHALLENGED VOTER AFFIRMATION FORM
Date: ______
Election: ______
Challenged Voter’s Oath
You do solemnly swear or affirm that you are the identical person whom you represent yourself to be, that you are registered in this precinct or Reading and that you have not voted at this election.
______Name of Voter
______Address
______Signature of Voter
______Name of Challenger
______Cause for Challenge
______Signature of Precinct Warden
______Town Clerk or Board of Registrar
Last Updated 2018-11-01 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
PRECINCT STAFF INSTRUCTIONS
Check-In - Instructions: Ask the voter his or her address and name and then repeat the information back to the person in a loud clear voice - The voter must give you the information - Do not offer the information to the voter - This helps to prevent fraud If two voters with the exact same name – get Date of Birth (DOB) The Check-In then marks the voting list by drawing a red X in the box near the Voters name Voters in Bold with ID next to their name must show an ID with their name and voting address as it appears on the voting list (ID can be valid photo identification, current utility bill, bank statement, government check, or paycheck) If voter does not have an ID, they will vote as a challenged voter - contact the Precinct Warden or Precinct Clerk Write a red X in square near every voter that you have given a ballot to - Hand the ballot to the voter - Do Not let them pick up the ballot from the table Offer a secrecy sleeve to every voter Inform the voter that there are two sides to the ballot - “This is a two sided ballot” If a voter is not on the voting list – Check the In-Active list - If not on the In-Active list see the Precinct Clerk or Precinct Warden When In-Active voter comes back to table with In-Active voter card - Place card in Voter list pocket of Black Notebook - Write a red X in square near voter name in In-Active list - Hand the ballot to the voter - Do Not let them pick up the ballot from the table Precinct Clerk will give you ballots as needed
Check-Out - Instructions: Ask the voter his or her address and name and then repeat the information back to person in a loud clear voice - The voter must give you the information - Do not offer the information to the voter - This helps to prevent fraud If two voters with the exact same name – get Date of Birth (DOB) Write a red X in square near every voter that has a ballot - Direct the voter to the Ballot Machine If a voter is not on the voting list – Check the In-Active list
Inspector - Instructions: Make sure voter checks out with the Check-Out table Watch voter put ballot in ballot machine Do not help the voter with the ballot unless they ask for help Watch the ticker on the machine - make sure the ballot is counted Witness any opening of the Black Box Do NOT allow anyone to enter the Precinct through the exit
Traffic Flow - Instructions: Direct voters to the correct line - Line One, Streets A - M - Line Two, Streets N - Z Direct voters to correct Precinct
Last Updated 2018-11-01
Precinct Floater - Instructions: Fill-in where needed within any Precinct as assigned by the Town Clerk
Notes: The Precinct Warden is responsible for everything within the Precinct and will assign breaks etc. Do not assist voters with questions or offer opinions - as a sworn election staff member it is important to stay neutral Please ask questions if you are unsure of anything If a voter hands you a Voter Registration Form – Send them to the information table Calculators are provided in the Toolbox Observers will be present and need to remain outside of the precinct guardrail Do not carry on conversations with observers Observers should not be interacting with voters in any way and cannot request the names and addresses of voters or interfere with the check in or check out process in any way Observers are there to listen as election staff members request address and name Observers must be instructed to keep cell phone and pagers off during polling hours Anyone using a Check-In or Check-Out book must sign your name on the signature sheet in the back of the voting list - Anyone who works with the voting list needs to sign the signature sheet Do not hand the ballot to the voter until a booth is available unless a Precinct Clerk or Warden is aware of the voter waiting for a booth When there is a line, voters only have 10 minutes to vote
Have an awesome and fun day!
Last Updated 2018-11-01 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
ABSENTEE BALLOT PRECINCT STEP BY STEP INSTRUCTIONS
Precinct Warden Precinct Clerk:
Do Not Open envelopes until stated below Check Absentee Ballot Envelope against Absentee Voter List Check Absentee Ballot Envelope for signature Check off on the AV-20 list those Ballots received Work with Check-In to mark Voter List with correct Ballot - If voter already voted write “Spoiled” across envelope and handle as a spoiled Ballot Work with Check-Out to mark Voter List with correct Ballot Open Envelopes Work with Inspector to run Ballots thru machine Turn Envelopes upside down to hide voters name Place empty opened envelopes in Dark Red poly plastic Folder with Absentee Voter List
Note: It helps the Ballots to go through the machine if they are “Flattened” first Do Not Open envelopes until they get to the Ballot box and you are ready to insert them in the Machine Must always have two staff members working with Absentee Ballots thru every step
Last Updated 2018-11-01 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
EARLY VOTING BALLOTS PROCESSING INSTRUCTIONS
Precinct EV – AV Clerks:
AV = Absentee Ballot EV = Early Voting Ballot
The voting lists used by the Check-In, Check-Out and AV-EV Clerks will be marked with AV or EV or AV EV when applicable. The AV-EV Clerk will also have reports called AV-20 or EV-20 which list all voters who have such ballots.
The list appears as follows:
AV EV - person cannot vote at the polls – the ballot has been processed AV - person can vote – the absentee ballot was not processed yet EV - person can vote – they were mailed an EV but it was not returned AV - person cannot vote – their absentee ballot has been processed EV - person cannot vote – they have voted early
If a voter comes in to vote and any of these designations (AV or EV or AV EV) appear next to the name on the check-in lists, send the voter to the AV-EV clerk.
If the voter is EV and it has been checked off, he or she cannot vote. If this is disputed, see the warden.
If the voter is marked AV, he or she can vote if the AV ballot has not yet been processed. If it has been processed, the voter cannot vote. If this is disputed, see the warden. If the voter can vote, the voter will be given a ballot from the check-in table and will then feed the ballot into the machine without going to check-out. The clerk should monitor this voter so that he or she completes the process correctly. Make a note on the AV-20 list that the voter has voted in person and the absentee ballot you have will be spoiled.
Processing the AV-EV ballots:
There are 2 sets of ballots coming to each precinct, AVs and EVs.
The AVs will be processed as in the past, with 2 people working on the process. Double check the precinct number on each ballot envelope. Check in the ballots received on the AV-20 report. Process each ballot at check-in table by putting a red “x” in the box and circling it. Then process in the same way at the check- out table. Open envelopes face down, remove ballot and flatten. Check to be sure all ballots are for the proper precinct, and then feed into voting machine.
The EVs will be handled slightly differently. Sort the EVs alphabetically by street; double check the precinct number on each ballot. Again, with 2 people working on the process, use the AV-EV copy of the voting list. Circle the box for each EV returned with red pencil. Turn envelopes face down, remove the ballots and flatten them. Check to be sure all ballots are for the proper precinct and then feed them into the voting machine.
If the ballot is an over vote, cast it as is. If the ballot kicks out and cannot be read, put it in hand count.
If you have an EV ballot but the box on the voting list is not checked off, or if the ballot is the wrong precinct, see the warden.
Once this is done, the empty envelopes for both AVs and EVs will go into the box with the paperwork.
Last Updated 2018-11-02 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
SPOILED BALLOTS INSTRUCTIONS
Precinct Clerks:
Any ballot that is “Spoiled” must be accounted for Mark ballot “Spoiled” by writing spoiled with a Red Pencil across the ballot Place spoiled ballot in Blue poly plastic folder Fill-out and sign the Spoiled Ballots tally sheet in the Blue poly plastic folder Get all appropriate signatures on Spoiled Ballot tally sheet
Last Updated 2018-11-02 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
tc-2 Form Step by Step Instructions
Precinct Warden or Precinct Clerk:
Under Ballots Cast Column - Fill-In numbers accordingly o Add . Total Per Ballot Box Tape . Total Hand Count Ballots o Equals . Total Ballots Cast o Add . Total Spoiled Ballots . Total Provisional Ballots . Total Un-Used Ballots o Equals . Total Ballots Under Ballots Voted o Add . Check-In Active Voters List Total . Check-In In-Active Voters List Total o Equals . Total Ballots Voted for Check-In Then o Add . Check-Out Active Voters List Total . Check-Out In-Active Voters List Total o Equals . Total Ballots Voted for Check-Out Under Ballots Received o Add . Total Number of Ballots at Opening of Polls . Number Ballots Received During Day . Absentee Ballots Received . Specially Qualified Absentee Ballots Received o Equals . Total Ballots Received
Note: On tc-2 form all the total boxes with the same color should match
Last Updated 2013-03-27
Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
WRITE-IN BALLOT PRECINCT STEP BY STEP INSTRUCTIONS
Precinct Wardens:
Empty the Ballot main compartment in the Black Box First Empty the Write-In Ballot compartment in the Black Box – Keep Separate Empty hand count compartment in the Black Box – Keep Separate Give Write-In and Hand Count Ballots to Precinct Clerk – As Separate Piles Give regular Ballots to Assistant Warden for sorting and checking for Write-Ins Have police officer verify black box is empty and sign form Check the remaining Ballots for any names in the Write-In space - It is the Warden’s responsibility to ensure that all ballots have been inspected for Write-In votes - Every Ballot must be checked The total number of Write-In ballots must be marked on the Clerk’s Log
Precinct Clerks:
Record all Write-In votes on the Write-In tally sheets o Write name on tally sheet - Must write any and all names exactly as written o Write one tick mark for each vote o If oval is filled-in and Write-In left blank - a tick mark must be marked on the Blank row o If oval is not filled-in and line has a name – record one vote for the name o All entries on Ballot must be accounted for including fictitious and unusual names regardless if oval is filled in or not Record the two numbers representing Write-In Ballots at the bottom of Write-In Tally Sheets and Total the two numbers o 1 - Number of Ballots in Write-In Compartment o 2 - Number of Ballots in Voted Ballot Compartment o 3 - Total the two numbers Total each row across by counting the boxes with tick marks Add the right column for total Write-Ins for each race Write in Clerk’s log Number of Ballots
Last updated 2016-10-12 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
WRITE-IN BALLOT EXAMPLES
FROM WRITE-IN COMPARTMENT
Vote for One ○ John Doe Incumbent ○ Mary Smith 123 Main Street ● Write-in Candidate: Mickey Mouse Tally Sheet: Record one vote for the write-in candidate “Mickey Mouse”
Vote for One ● Tally Sheet: Record one blank vote
FROM VOTED BALLOT COMPARTMENT
Vote for One ● John Doe Incumbent ○ Mary Smith 123 Main Street ● Write-in Candidate: Mickey Mouse Tally Sheet: Over-vote. Do not record the write-in. The machine has already counted ballot as a blank vote.
Vote for One ● John Doe Incumbent ○ Mary Smith 123 Main Street ○ Write-in Candidate: Mickey Mouse Tally Sheet: Do not record the write-in. The machine has already counted the listed candidate vote.
Vote for One ○ John Doe, Incumbent ○ Mary Smith, 123 Main Street ○ Write-in Candidate: Mickey Mouse Tally Sheet: Record one vote for the write-in candidate “Mickey Mouse”
Vote for One ● Tally Sheet: Record one blank vote Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
PROVISIONAL VOTING STEP BY STEP INSTRUCTIONS
Check-In:
Check for Voter on Active List Check for Voter on Inactive List Send Voter to Precinct Clerk
Precinct Clerk:
Double check Voter Active List Double check Voter Inactive List Check Voter Address Check for correct Precinct If determined in wrong Precinct - send to correct Precinct Check Voter ID Escort to Town Clerk If after working with Town Clerk it is determined to vote Provisional Ballot . Fill out Provisional Voters Roster . Get Provisional Ballot Envelope - One Envelope per Voter Have Voter read and fill out Affirmation Form Get correct Ballot from Check-In table If Voter’s name is on Voter List mark “PV” next to name in Red Pencil Write “Provisional” on Ballot in Red Pencil Instruct Voter to vote Ballot and return in Sealed Envelope . Give Voter Information and Notice to Voter . Place form with Envelope, Paper Clip together . Place Envelope and Form in black provisional ballot bag
Last Updated 2018-10-31 NOTICE TO VOTERS:
If your name does not appear on the voting list or is listed incorrectly, you may seek to vote by one of the following methods:
AT MUNICIPAL ELECTION OFFICE You may appear before the municipal election official at city/town hall to dispute your eligibility. The municipal election official will make a diligent search of voter registration records for the past three years. If you are found during that search, the municipal election official may issue you a certificate to go back to the polling place and vote or you may vote at the city or town hall.
OR
BY PROVISIONAL BALLOT You may vote by PROVISIONAL BALLOT.
To cast a provisional ballot, you must execute a provisional ballot affirmation before a precinct officer at the polling place declaring that you are a registered voter in the city or town and reside within the geographical boundaries of said precinct. The written affirmation shall state your name, current residential address, political party affiliation, that you are a registered voter in the city or town and reside in the precinct, that you know of no legal reason to prevent your vote from being cast and counted, that you have not voted and shall not vote in another precinct or by absentee ballot in this state during this election and that you understand that any person who falsely signs and verifies any form requiring verification shall be guilty of perjury and subject to penalties therefore and that you understand that if you execute the affirmation and are not a qualified registered voter at the current address stated, you have committed a criminal act.
All provisional voters must show suitable identification showing their name and current address. Suitable identification includes a driver’s license, recent utility bill, rent receipt on a landlord’s printed letterhead, lease, duplicate copy of a voter registration affidavit, bank statement, government check, paycheck or any other printed identification which contains the your name and address.
Upon completion of the affidavit, you will receive a provisional ballot and an envelope. After voting your ballot, place it in the envelope and seal it. Return the sealed provisional ballot envelope to the precinct election officer. You will receive an information sheet providing directions to verify if your ballot was counted.
For more information, please contact the Elections Division, Office of the Secretary of the Commonwealth at 1-800-462-8683 or 617-727-2828.
COMMONWEALTH OF MASSACHUSETTS PROVISIONAL BALLOT STEP BY STEP INSTRUCTIONS
Procedures for persons not listed on voting list, those claiming a listing error or on voting list with ID flag and do not have acceptable ID. Note: Voters on the “Inactive list” without ID will vote as a “challenged” voter, those on voter list with an ID flag must have ID or vote “Provisional”
If they are listed on the voting list but need to show ID and do not have acceptable identification, write the letters “PV” next to their name on the voting list.
1. Have the voter complete the “Provisional ballot affirmation." a. The poll worker must complete the top corners. In the top right corner, insert the name of the city/town and the ward/precinct. In the top left corner, insert the provisional ballot number. b. The poll worker must also complete the bottom left section labeled “Precinct Election Official.”
2. After the voter completes the Affirmation, ask the voter for identification. a. Record the identification in the precinct election official box—if they provide it.
Even if the voter does not provide identification, the voter must be allowed to cast a provisional ballot!!
3. Keep the completed Affirmation at the check-in table. a. Completed the Provisional Voting Roster with the voter’s name, address, date of birth, political party and ballot number as well as reason code. The Provisional Voting Roster becomes part of the Clerk’s Record.
4. Hand the voter a Provisional Ballot Information Sheet, a ballot, and a provisional ballot envelope. a. Be sure to write the word “Provisional” on the top of the ballot in the middle. b. Be sure to write the provisional ballot number and ward and precinct on the Information Sheet and the Ballot Envelope.
5. Instruct the voter to a voting booth to complete their ballot and then seal it in the envelope after they complete voting on it and then to go back the Precinct Warden.
Last Updated 2014-10-21 Provisional Ballot #: COMMONWEALTH OF MASSACHUSETTS Town: ______
______PROVISIONAL BALLOT AFFIRMATION Precinct: ______
I, ______, affirm under penalty of perjury that: Please Print Name
1. I believe that I am a registered voter in this municipality and within this precinct and my current
residential address is:______and my date of birth is ______Please Print Street Address
If applicable, my former address is: ______and my former name is: ______.
2. I further believe that I am registered as ______. Political Party Name or Designation
3. I know no legal reason to prevent my vote from being cast and counted.
4. I have not voted and shall not vote in another precinct or by absentee ballot in this state during this election.
5. I understand that any person who falsely signs and verifies any form requiring verification shall be guilty of perjury and subject to penalties therefore. I further understand that if I execute this affirmation knowing that I am not a qualified registered voter at the current address stated, I have committed a criminal act.
6. I completed a voter registration form on or about ______at: Date
An Agency ______Name and Location of Agency
At the Registry of Motor Vehicles ______DL #: ______Location
Using a Mail-in Voter Registration Form Information regarding where you registered to vote will be used only to determine your eligibility to vote in this election
Signed under the penalty of perjury:
______Date: ______ELECTION OFFICIAL USE ONLY PRECINCT ELECTION OFFICIAL MUNICIPAL ELECTION OFFICIAL
TYPE OF ELECTION: (circle one) GENERAL PRIMARY RESEARCH INDICATES: NOT REGISTERED ID PROVIDED: YES NO TYPE: ______ REGISTERED TOO LATE
ADDRESS CHANGE REASON: (circle one) CANCELLED N: Name not on list and cannot be verified at precinct COMMENTS: ______
I: Name not on list and determined ineligible ______D: Required to provide identification but does not COUNTED: (circle one) YES NO C: Voter is voting as result of court order extending hours O: Other INITIALS: ______
INITIALS: ______TIME: ______DATE: ______The Commonwealth of Massachusetts William Francis Galvin, Secretary of the Commonwealth PROVISIONAL BALLOT
INFORMATION SHEET
You have received this information sheet as a result of casting a provisional ballot. You have cast a provisional ballot because your eligibility to vote was not able to be determined at the polling location on the day of an election.
You have executed a provisional ballot affirmation before a precinct officer at the polling place declaring that you are a registered voter in the city or town and reside within the geographical boundaries of this precinct. The written affirmation also stated your name, current residential address, political party affiliation, that you are a registered voter in the city or town and reside in this precinct, that you know of no legal reason to prevent your vote from being cast and counted, that you have not voted and shall not vote in another precinct or by absentee ballot in this state during this election and that you understood that any person who falsely signs and verifies any form requiring verification shall be guilty of perjury and subject to penalties therefore and that you understood that if you executed the affirmation and are not a qualified registered voter at the current address stated, you have committed a criminal act.
After voting your ballot, you placed it in the envelope, sealed it and returned it to the precinct election official. Your ballot will be set aside until a determination of your eligibility can be made. Your eligibility will be determined using the information provided on your affidavit. The municipal election official will review available records, at least those for the last three (3) years, to determine your eligibility.
If your eligibility is confirmed, your ballot will be removed from the sealed envelope and grouped with similar ballots and counted in a manner that provides the greatest secrecy. If your eligibility cannot be confirmed, your ballot will remain sealed in the envelope until such time as it is required to be kept and then will be destroyed without being viewed.
To find out if your ballot is counted, you may contact the Elections Division, Office of the Secretary of the Commonwealth at 1-800-462-8683 or 617-727-2828, or your municipal election official. The information will be available seven (7) days after a primary and twenty (20) days after an election. When calling, you must provide your name, address, date of birth and provisional ballot number to receive the information.
Ward and Precinct: ______
Provisional Ballot #: ______
For more information, please contact the Elections Division, Office of the Secretary of the Commonwealth at 1-800-462-8683 or 617-727-2828. Provisional Voting Roster Reason Codes:
N: Name not on list and cannot be verified at precinct
I: Name not on list and determined ineligible Town of Reading - Precinct: ______D: Required to provide identification but does not have
C: Voter is voting as result of court order extending hours
O: Other Election Date: ______
Please insert reason code in the column marked “Reason Code”
Name Address Date of Birth Political Party Ballot Given Ballot Reason Code Number
Last Updated 2018-10-31 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
PRECINCT CLOSE OUT PRECINCT WARDENS PRECINCT CLERKS
After the Town Clerk has declared the Polls closed:
Allow any voter within the field house, precinct or check-in line to cast ballot
After last voter deposits ballot in machine:
Call out Precinct # Clear to Town Clerk Open Hand Count Compartment and remove ballots keeping separate for Hand Counting Close Hand Count Slot and lock Hand Count Compartment Use Security fob to close out ImageCast while keying in Password Allow machine to print first tape Press “Yes” button to continue printing tapes until you have a total of 3 tapes Precinct Wardens, Assistant Wardens and Precinct Clerks must sign all 3 tapes Give 1 tape to Town Clerk - Place 1 tape on wall - Give 1 one to Precinct Clerk Remove cards from machine Remove machine from Black Ballot box - Secure in Black Machine Transport Case While tapes are printing Open Ballot Box Door and remove Ballots as described below
Ballots:
Empty all Ballots from Main compartment of Black Box and give to Assistant Warden Empty Write-In Ballots from rear compartment o Give to Precinct Clerk with “Write-In” card Open all doors Black Ballot Box and double check all ballot areas for any Ballots Have Police Officer verify box is empty and sign form Slide up Write-In door then Close and Lock main ballot doorall of the doors on the Black Ballot Box
Under the Supervision of the Assistant Warden:
Check every Ballot for Write-Ins Arrange all Ballots face up Give all Ballots with Write-Ins to Precinct Clerk Help Sort Write-In Ballots
Final Close Out:
Complete Paperwork within Warden’s Packet o TC-2 Form o Clerk’s Report o Signature Sign Off Sheet Place all tools and supplies in Toolbox Place all Name Tags in Toolbox Place Voted and Un-Voted Ballots in separate transfer cases Place Hand Count Ballots in appropriate Black Canvas Case - Leave paperwork in Green Poly Plastic Folder
Last Updated 2018-11-02 Place Write-In Ballots in appropriate Black Canvas Case - Leave paperwork in Green Poly Plastic Folder Place Provisional Ballots in appropriate Black Canvas Case - Leave paperwork in Purple Poly Plastic Folder Place in separate transfer case o Colored Poly Plastic folders with appropriate paperwork . Hand Count Tally Sheets - Green . Write-in Tally Sheets - Green . Absentee Ballot Envelopes and Rosters - Red . Challenged Ballot Paperwork - Yellow . Spoiled Ballots and Paperwork - Blue . Provisional Rosters and Paperwork - Purple o Inactive Voter Red Binder o Check-In Voter List Books o Check-Out Voter List Books o All Staff Packets o Warden’s Packet with completed forms o Clerk’s Packet Notify Town Clerk you are ready for inspection Give Town Clerk Keys to Black Box and verify Cards have been removed from Machine Obtain Seals and Seals Log from Town Clerk Write numbers to Seals on Seals Log Seal all transfer cases with Voted Ballots and Un-Voted Ballots Seal Black Canvas Case with Hand Count Ballots Seal Black Canvas Case with Write-In Ballots Seal Black Canvas Case with Provisional Ballots Place in transfer case o Sealed Black Canvas Case with Hand Count Ballots o Sealed Black Canvas Case with Write-In Ballots o Sealed Black Canvas Case with Provisional Ballots Seal transfer case
Go Home:
Note: The Inspector and a Police Officer should always be present when opening the Black Box and pulling out Ballots
Thank you very much for being a part of this great day!
Last Updated 2018-11-02 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Precinct Staff Closing of Precinct
Check-In:
Count votes per page in Check-In Voter List book Match numbers with Check-Out Voter List book Please sign the Signature Page in the Check-In Book Fold table cloths and place in Toolbox
Check-Out:
Count votes per page in Check-Out Voter List book Match numbers with Check-In Voter List book Please sign the Signature Page in the Check-Out Book Fold table cloths and place in Toolbox
Inspector:
Witness printing of tapes from Machine Witness empting of ballots from black box
Traffic Flow:
Remove signs from within Precinct and place in Sign Envelope
All Precinct Staff:
Report to Precinct Warden to help with Precinct Close-Out Report to Precinct Warden before leaving for the day Sign Time-In and Time-Out Sheet Turn in packet and name tag to Precinct Warden
Thank you very much for being a part of this great day!
Last Updated 2018-11-01 Town of Reading 16 Lowell Street Reading MA 01867
Town Clerk fax: 781-942-9070 781-942-9050 website: www.readingma.gov
Staff Closing - Information Tables
Fold table cloths and place in Toolbox Take down all Signs Put all sign stands near Front Information Table Leave packet and name tag with Assistant Town Clerk Check with Assistant Town Clerk before leaving Sign Time-In and Time-Out Sheet
Thank you very much for being a part of this great day!
Last Updated 2018-11-01
Elections: Worst Case Scenarios A Survival Handout
How To Prepare For A Natural Disaster And Evacuate Polling Places
Introduction
As an election official, you are charged with preparing for and administering state and local elections. Generally, the actions necessary for a successful election are predictable—registering voters, preparing the voter’s list, processing absentee ballot applications and ballots, setting up the polling places, etc. The General Laws and Code of Massachusetts Regulations provide significant guidance for most situations. However, there are certain situations that are not currently anticipated in the law such as crippling snowstorms and bomb threats. Accordingly, this handout is designed to be a how-to guide for such unpredictable situations.
How to Prepare For a Natural Disaster
As you are aware, there is no specific mechanism in the Massachusetts General Laws for canceling or postponing an election. However, there is a “catch-all” provision in the General Laws that gives the Supreme Judicial Court and the Superior Court Department of the Trial Court jurisdiction over civil matters pertaining to the election laws. Therefore, the only mechanism for canceling or postponing an election is to seek an order from the court.
During the last March, an anticipated snowstorm left a few municipalities in a position in which they doubted whether they would be able to conduct their elections. The impending weather threatened to make going to the polls unsafe for both poll workers and voters. The Elections Division worked with those municipalities to have their elections rescheduled to later dates and to establish procedures for absent voters and using the ballots printed with the original election date.
The Secretary of the Commonwealth brought an action for declaratory and injunctive relief to postpone that local elections scheduled to be held in Barre, Dighton, Freetown, Lakeville and Winchendon on Monday, March 5, 2001, and in Mendon and Upton on Tuesday, March 6, 2001, but which could not be held due to the extraordinary snowstorm of March 5-6.
The key to this process was communication—between the clerk, town administrators/manager, board of selectmen, police and fire department and town counsel. Local officials in the affected municipalities informed the Secretary’s office that they were unable to conduct their elections due to the extraordinary snowstorm of March 5-6, 2001. The storm, which led to a declaration of a state of emergency by the Governor of the Commonwealth, made it impossible for local election officials to ensure that all voters would have adequate access to the polls. In two towns, they were able to open the polls and limited voters were able to cast ballots, but the inclement weather forced them to close earlier than the set time for closing of the polls.
The Court agreed that it was necessary to have a court order with some guidelines and issued an order directing the local election officials to:
reschedule the local elections within a specified time period; publicize the rescheduled elections by posting a copy of the court order and through whatever other reasonable means were likely to enable eligible voters to learn about the rescheduled elections in time to cast ballots therein; use election materials prepared for the original elections and bearing the dates of the original elections; use the voter checklists prepared for use at the original elections; allow for absentee balloting for voters who were be unable to vote in person at the rescheduled election shall; use escrow ballots for voters who were not properly registered for the original election.
The Court also ordered those towns that opened the polls but had to close to:
use the voter checklists prepared for and used at the original elections so as to ensure that persons who were able to cast ballots in the original elections were not permitted to vote at the rescheduled elections; make notations or use different marking techniques on the checklists, to ensure that such lists reflect whether each voter cast a ballot for the original election or the rescheduled election; count ballots already cast for the original elections in the tally of the rescheduled elections.
Using the process detailed above, those affected municipalities were able to prevent infringement on the voting rights of voters, disruption of town government and waste of municipal resources.
How to Evacuate A Polling Place
Please be aware that every polling place should have guidelines in place to maintain the integrity of the electoral process in the case of an emergency. Recently, one municipality faced a bomb threat during their municipal election. This checklist is intended to provide guidance in developing polling place evacuation guidelines.
Ballots Being Used By The Voter: All ballots must be accounted for and secured prior to leaving the building. Do not permit voters to remove ballots from the polling place. Suggestion: Place the ballots in the spoiled ballot envelope and record the names of the voters on the back of that envelope. When you re-enter the polling place, give the voters whom were voting at the time of the evacuation new ballots, using the spoiled ballot envelope as a guide to check off the voter’s name. Remove all ballots from the spoiled ballot envelope and mark them “spoiled” and return them to the envelope.
Voting Lists And Unused Ballots: The voting lists, including the check-out list, if applicable, and all unused ballots must be secured before leaving the building. Do not leave unused ballots unattended during an evacuation. Suggestion: Place all unused ballots, all voting lists and the spoiled ballot envelope into the ballot transfer case, and seal the case with a numbered wire seal. Record the seal number on an unusual events page of the clerk’s record and have the police officer, warden and clerk attest to the number. When you re-enter the polling place, check the seal number on the ballot transfer case and have the police officer, the warden, and the clerk attest that it is the same number recorded before the evacuation. Note the reason, time and duration of the evacuation in the clerk’s record.
Voting Equipment: The voting equipment itself must be secured. Do assign responsibility for securing the voting equipment to one person, preferably the warden. Suggestion: Every municipality will have a different method for securing the voting equipment based upon the type of machine used. Lastly, be sure that everyone has left the polling area—the Police Officer, the Warden and the Clerk should be the last to leave!
HEADQUARTERS READING FIRE DEPARTMENT Reading, Massachusetts 01867
GREGORY J. BURNS, Chief 757 Main Street BUS. Phone: 781-942-9181 STA. Phone: 781-944-3132 Fax: 781-942-9114
Emergency Evacuation Plan – Polling Location Hawkes Field House
Upon alarm activation and/or emergency evacuation of the Hawkes Field House, a detailed Police Officer will ensure the orderly evacuation of the building. The Reading Police will secure the building until the arrival of the Fire Department who will then take control of the building.
If an incident warrants the protection of the ballots, salvage covers will be used to protect them until the completion of the incident. If an incident warrants the removal of balloting material, the Department will work directly with the Town Clerk to ensure protection and security of the balloting materials. The Incident Commander will keep the Town Clerk apprised of the situation until completion and then turn control of the building back to the Town Clerk.
Dated: March 20, 2007 By: Paul D. Jackson Lieutenant Fire Prevention
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Legend Precincts are based on the 2010 Federal Town Boundary 2012 Precincts Census and approved by the MA Secretary of State's office. Precinct Significant Buildings 1 boundaries take effect January 1, 2012. 2012 PRECINCTS To wn 2 Map by Town of Reading. School 3 TOWN OF READING, MA Other 4 Railroad 5 0 1,000 2,000 ROAD 6 Feet Stream 7 Pond, Lake 8 Street Directory - 2018
Street Number Even - Odd Precinct
A A Street 10 - 46 All 2 Abigail Way 9 - 62 All 3 Adams Way 7 - 8 All 8 Alden Circle 7 - 26 All 4 Annette Lane 10 - All 8 Anson Lane 11 - 12 All 8 Apple Gate Lane 7 - 30 All 2 Appleton Lane 6 - 16 All 5 Arbor Way 9 - 10 All 6 Arcadia Avenue 5 - 117 All 4 Archstone Circle 1 - 6 All 4 Arlington Street 8 - 26 All 5 Arnold Avenue 6 - 40 All 6 Arrow Circle 1 - 23 All 2 Ash Hill Road 11 - 23 Odd 3 Ash Hill Road 12 - 60 All 4 Ash Street 44 - 159 All 5 Ash Street 200 - 365 All 3 Ashley Place 14 - 78 All 8 Auburn Street 7 - 53 All 7 Audubon Road 2 - 55 All 1 Augustus Court 7 - 75 All 3 Aurele Circle 5 - 18 All 6 Autumn Lane 12 - 42 All 1 Avalon Road 10 - 115 All 4 Avon Street 3 - 34 All 3 Azalea Circle 10 - 72 All 2 B B Street 8 - 15 All 2 Back Bay Court 8 - 38 All 2 Bainbridge Road 10 - 46 All 1 Baker Road 11 - 32 All 1 Baldwin Lane 5 - 24 All 8 Balsam Road 3 - 17 Odd 3 Balsam Road 8 - 14 Even 4 Bancroft Avenue 3 - 66 All 5 Bancroft Avenue 73 - 246 All 7 Barbara Lane 9 - 26 All 1 Barrows Road 1 - 48 All 6 Bartlett Circle 3 - 12 All 8 Batchelder Road 12 - 93 All 1 Bay State Road 6 - 88 All 2 Beacon Street 3 - 105 All 7 Bear Hill Road 8 - 59 All 3 Beaver Road 2 - 131 All 1 Beech Street 3 - 30 All 2 Belmont Street 9 - 168 All 2 Benjamin Lane 6 - 20 All 3 Benton Circle 3 - 50 All 6 Street Directory - 2018
Street Number Even - Odd Precinct
Berkeley Street 6 - 51 All 4 Berkeley Street 56 - 72 Even 6 Berkeley Street 59 - 65 Odd 4 Bethesda Lane 8 - 17 All 7 Bethune Avenue 3 - 18 All 8 Beverly Road 7 - 16 All 6 Birch Road 10 - 11 All 8 Blueberry Lane 13 - 75 All 8 Bolton Street 4 - 42 All 3 Bond Street 3 - 51 All 7 Border Road 2 - 100 All 4 Boswell Road 11 - 34 All 1 Boyce Street 7 - 20 All 5 Bradford Road 3 - 11 All 6 Brentwood Drive 1 - 20 All 8 Breton Circle 1 - 13 All 4 Brewer Lane 9 - 30 All 1 Briarwood Avenue 15 - 28 All 1 Brook Street 4 - 51 All 3 Browning Terrace 9 - 14 All 7 Buckingham Drive 9 - 36 All 5 Buckskin Drive 8 - 23 All 8 Bunker Avenue 5 - 14 All 1 C C Street 2 - 5 All 2 California Road 5 - 28 All 3 Canterbury Drive 3 - 41 All 2 Cape Cod Avenue 9 - 34 All 7 Carnation Circle 1 - 30 All 2 Carriage Lane 3 - 15 All 1 Catherine Avenue 6 - 46 All 6 Causeway Road 31 - 81 All 6 Cedar Street 2 - 16 All 3 Center Avenue 1 - 31 All 5 Chapel Hill Drive 4 - 58 All 8 Chapin Avenue 14 - 29 All 3 Charles Street 1 - All 2 Charles Street 24 - 52 All 1 Charles Street 59 - 225 Odd 2 Charles Street 62 - 234 Even 1 Charles Street 241 - 382 All 1 Chequessett Road 9 - 61 All 2 Cherry Lane Drive 6 - 24 Even 3 Cherry Lane Drive 11 - 25 Odd 4 Chestnut Road 8 - 48 All 7 Chute Street 15 - 50 All 5 Clover Circle 6 - 29 All 1 Colburn Road 7 - 117 All 8 Cold Spring Road 4 - All 7 Collins Avenue 6 - 50 All 8 Colonial Drive 14 - 115 All 1 Street Directory - 2018
Street Number Even - Odd Precinct
Condor Road 9 - 25 All 1 Coolidge Road 1 - 21 Odd 6 Coolidge Road 2 - 10 Even 4 Copeland Avenue 3 - 35 All 4 Cory Lane 10 - 25 All 8 Cottage Park 16 - 22 All 6 Countryside Lane 9 - 32 All 4 County Road 4 - 89 All 4 County Road 97 - 185 Odd 6 County Road 98 - 150 Even 4 County Road 186 - 194 All 6 Courtyard Place 1 - 13 All 6 Covey Hill Road 14 - 50 All 8 Criterion Street 10 - 40 All 7 Crocus Lane 7 - 10 All 2 Crosby Road 4 - 20 All 5 Cross Street 1 - 87 All 3 Cumberland Road 6 - 28 All 5 Curtis Street 6 - 102 All 3 D D Street 2 - 14 All 2 Dana Road 10 - 102 All 1 Davis Lane 11 - 32 All 1 Dean Road 4 - 22 All 1 Deborah Drive 3 - 54 All 8 Deer Path Lane 3 - 7 All 6 Deering Street 10 - 16 All 5 Deering Street 37 - 76 All 7 Dividence Road 3 - 70 All 8 Duck Road 5 - 35 All 1 Dudley Street 9 - 42 All 5 Dunbar Road 9 - 45 All 8 Dustin Road 9 - 27 All 6 E E Street 1 - 12 All 2 Eastway 4 - 154 All 1 Eaton Street 6 - 128 All 2 Echo Avenue 11 - 26 All 5 Edgemont Avenue 4 - 75 All 6 Edwin Street 7 - 13 All 5 Elderberry Lane 1 - 4 All 8 Elliott Street 2 - 41 All 3 Ellis Avenue 12 - 40 All 4 Elm Street 3 - 23 All 2 Emerald Drive 6 - 44 All 4 Emerson Street 16 - 47 All 8 Enos Circle 6 - 51 All 6 Essex Street 9 - 10 All 7 Estate Lane 3 - 44 All 7 Evergreen Road 3 - 46 All 1 Street Directory - 2018
Street Number Even - Odd Precinct
F F Street 4 - 9 All 2 Fairchild Drive 12 - 134 All 8 Fairmount Road 1 - 38 All 3 Fairview Avenue 9 - 72 All 5 Family Circle 15 - 23 All 6 Federal Street 14 - 62 All 7 Field Pond Drive 6 - 59 All 1 Fielding Road 3 - 16 All 6 Forest Glen Road 11 - 32 All 1 Forest Street 13 - 283 Odd 8 Forest Street 14 - 276 Even 7 Foster Circle 5 - 12 All 8 Fox Run Lane 11 - 28 All 8 Francis Drive 7 - 59 All 1 Frank Tanner Drive 4 - 37 All 5 Franklin Street 2 - 130 All 1 Franklin Street 162 - 570 All 8 Franklin Terrace 1 - 12 All 8 Fremont Street 4 - 36 All 4 Fremont Street 37 - All 6 Fulton Street 1 - 3 All 5 G Gardner Road 3 - 29 All 2 Garrett Road 4 - 22 All 6 Gateway Circle 1 - 12 All 3 Gavin Circle 5 - 49 All 1 Gazebo Circle 101 - 1014 All 3 George Street 3 - 34 All 3 Gilmore Avenue 2 - 8 All 4 Gleason Road 9 - 128 All 4 Glen Road 8 - 32 All 5 Glenmere Circle 3 - 88 All 6 Gould Street 7 - 36 All 5 Governors Drive 4 - 32 All 2 Grand Street 4 - 16 All 5 Grand Street 32 - 104 All 7 Grandview Road 10 - 23 All 7 Granger Avenue 10 - 38 All 1 Grant Street 14 - 22 All 6 Green Meadow Drive 7 - 58 All 6 Green Street 12 - 35 All 5 Green Street 59 - 140 All 3 Green Street 151 - 190 All 2 Greenwood Road 2 - 9 All 4 Gregory Lane 9 - 11 All 8 Grey Coach Road 11 - 62 All 1 Greystone Way 7 - 48 All 3 Grove Street 8 - 456 Even 6 Grove Street 15 - 107 Odd 7 Street Directory - 2018
Street Number Even - Odd Precinct
Grove Street 125 - 459 Odd 8 H Hampshire Road 2 - 40 All 1 Hancock Street 6 - 88 Even 5 Hancock Street 35 - 87 Odd 7 Hanscom Avenue 6 - 129 All 7 Harnden Street 65 - 95 All 2 Harold Avenue 7 - 31 All 8 Harriman Avenue 3 - 17 All 7 Harrison Street 7 - 75 All 2 Hartshorn Street 5 - 104 All 7 Harvard Street 9 - 51 All 7 Harvest Road 7 - 40 All 2 Haven Street 30 - 83 All 5 Haven Street 231 - 341 Odd 3 Haven Street 238 - 340 Even 2 Haverhill Street 24 - 198 Even 2 Haverhill Street 93 - 217 Odd 1 Haverhill Street 218 - 745 All 1 Haystack Road 11 - 90 All 3 Heather Drive 6 - 64 All 3 Hemlock Road 1 - 47 All 4 Henzie Street 9 - 35 All 7 Heritage Drive 1 - 7 All 2 High Street 1 - 160 All 5 High Street 165 - 272 All 7 Highland Street 3 - 97 All 7 Hillcrest Road 2 - 74 All 4 Hillside Road 1 - 39 All 7 Hodson Lane 11 - 20 All 1 Holly Road 15 - 39 All 3 Hopkins Street 1 - 167 All 3 Howard Street 16 - 165 All 4 Hunt Street 2 - 21 All 7 Hurlburt Road 6 - 26 All 8 I Ide Street 8 - 14 All 2 Indian Tree Lane 24 - 47 All 4 Indiana Avenue 1 - 25 Odd 4 Indiana Avenue 10 - All 3 Intervale Terrace 7 - 72 All 7 Irving Street 10 - 25 All 1 Ivy Lane 2 - 6 All 2 J Jacob Way 21 - 51 All 3 Jadem Terrace 11 - All 5 James Road 5 - 52 All 4 Jefferson Circle 1 - 10 All 1 Jere Road 5 - 12 All 4 Jessica Circle 3 - 26 All 8 Street Directory - 2018
Street Number Even - Odd Precinct
Johanna Drive 12 - 50 All 2 John Carver Road 5 - 110 All 7 John Street 2 - 66 All 2 John Street 67 - 105 Odd 3 John Street 72 - 130 Even 2 John Street Court 8 - 17 All 2 Johnson Woods Drive 26 - 162 All 6 Johnston Circle 4 - 11 All 7 Joseph Way 10 - 37 All 8 Juniper Circle 13 - 30 All 1 K Keith Road 10 - 22 All 4 Kelch Road 9 - 16 All 6 Kenneth Road 6 - 17 All 3 Kensington Avenue 4 - 22 All 5 Kieran Road 10 - 60 All 8 King Street 7 - 35 All 5 King Street 59 - 94 All 4 King Street 101 - 109 All 6 Kingston Street 4 - 38 All 5 Knollwood Road 12 - 49 All 5 Kurchian Lane 7 - 34 All 8 Kylie Drive 7 - 24 All 1 L Lafayette Road 16 - 30 All 8 Lakeview Avenue 1 - 25 All 2 Landers Road 6 - 30 All 8 Laneton Way 4 - 10 All 6 Larch Lane 11 - 34 All 8 Latham Lane 11 - 52 All 1 Laurel Lane 11 - 41 All 6 Lawrence Road 3 - 70 All 1 Leaning Elm Drive 1 - 12 All 3 Lee Street 9 - 27 All 7 Lewis Street 3 - 46 All 4 Libby Avenue 3 - 119 All 2 Lilah Lane 4 - 124 All 8 Lincoln Street 17 - 49 All 5 Linda Avenue 12 - All 8 Linden Street 10 - 82 All 5 Lindsay Lane 5 - 50 All 8 Line Road 1 - 75 All 2 Linnea Lane 9 - 59 All 1 Lisa Lane 10 - 38 All 6 Locust Street 3 - 83 All 7 Longfellow Road 5 - 79 All 7 Longview Road 9 - 75 Odd 6 Longview Road 10 - 70 Even 4 Longwood Road 9 - 113 All 6 Lothrop Road 11 - 67 All 4 Street Directory - 2018
Street Number Even - Odd Precinct
Louanis Drive 1 - 61 All 4 Lowell Street 37 - 55 Odd 7 Lowell Street 54 - 60 Even 5 Lowell Street 61 - 287 All 7 Lowell Street 304 - 489 All 6 Lucy Drive 14 - 32 All 1 Lynn Village Way 15 - 40 All 8 M Macintosh Road 5 - 13 All 4 Main Street 102 - 177 All 3 Main Street 190 - 496 Even 5 Main Street 193 - 519 Odd 3 Main Street 603 - 767 Odd 2 Main Street 750 - 1056 Even 7 Main Street 797 - 1503 Odd 1 Main Street 1068 - 1498 Even 8 Manning Street 4 - 22 All 2 Maple Ridge Road 11 - 39 All 3 Maple Ridge Road 47 - 77 All 4 Maple Street 2 - 8 All 5 Margaret Road 4 - 22 All 6 Mariano Drive 4 - 15 All 8 Mark Avenue 7 - 52 All 6 Marla Lane 7 - 90 All 8 Martin Road 8 - 84 All 8 Meadow Brook Lane 9 - 33 All 8 Melbourne Avenue 10 - 44 All 5 Melendy Drive 7 - 20 All 2 Michelini Lane 7 - All 5 Middle Street 1 - 13 All 2 Middlesex Avenue 6 - 132 Even 5 Middlesex Avenue 11 - 131 Odd 7 Milepost Road 5 - 37 All 3 Mill Street 9 - 76 All 8 Milton Road 7 - 26 All 4 Mineral Street 9 - 32 All 7 Mineral Street 36 - 90 Even 5 Mineral Street 67 - 107 Odd 6 Mineral Street 112 - All 4 Minot Street 10 - 81 All 5 Morgan Park 4 - 14 All 5 Mt Vernon Street 3 - 78 All 5 Munroe Avenue 7 - 52 All 6 N Nelson Avenue 11 - 26 All 1 Nichols Road 8 - 15 All 5 Norman Road 3 - 7 All 2 North Street 3 - 10 All 3 Nugent Lane 11 - 24 All 1 Street Directory - 2018
Street Number Even - Odd Precinct
O Oak Ridge Road 7 - 70 All 4 Oak Street 5 - 152 All 4 Oakland Road 4 - 91 All 7 Old Farm Road 4 - 75 All 3 Old Mill Lane 1 - 5 All 8 Orange Street 7 - 106 All 2 Orchard Park Drive 3 - 30 All 5 Ordway Terrace 7 - 10 All 3 Osborne Avenue 5 - 28 All 2 Overlook Road 3 - All 4 Overlook Road 4 - 24 All 6 P Palmer Hill Avenue 3 - 17 All 6 Park Avenue 25 - 48 All 5 Parker Street 1 - 19 All 2 Parkman Road 4 - 36 All 6 Parkview Road 6 - 55 All 7 Parsons Lane 20 - 35 All 1 Partridge Road 5 - 30 All 1 Pasture Road 3 - 64 All 8 Pearl Street 11 - 99 All 2 Pearl Street 108 - 754 All 1 Pennsylvania Avenue 1 - 44 All 3 Percy Avenue 5 - 19 All 5 Perkins Avenue 3 - 30 All 4 Pierce Street 10 - 35 All 2 Pilgrim Road 3 - 52 All 6 Pine Avenue 7 - 13 All 5 Pine Ridge Circle 7 - 23 All 4 Pine Ridge Road 6 - 177 All 4 Pinevale Avenue 2 - 55 All 5 Pitman Drive 5 - 44 All 2 Pleasant Street 17 - 235 All 2 Plymouth Road 10 - 35 All 6 Pondview Lane 11 - 40 All 8 Pratt Street 7 - 62 All 5 Prescott Street 2 - 124 All 5 Prescott Street 158 - 206 All 4 Priscilla Road 3 - 31 All 7 Prospect Street 6 - 106 All 4 Prospect Street 107 - 117 All 6 Prospect Street 118 - 128 Even 4 Prospect Street 121 - 137 Odd 6 Prospect Street 138 - 166 All 6 Puritan Road 6 - 41 All 7 Putnam Road 3 - 71 All 1 R Rachel Road 7 - 26 All 5 Randall Road 4 - 46 All 6 Street Directory - 2018
Street Number Even - Odd Precinct
Reading Terrace 3 - 22 All 1 Red Gate Lane 9 - 46 All 3 Red Gate Lane 51 - 77 Odd 4 Red Gate Lane 52 - 74 Even 3 Red Gate Lane 80 - 119 All 4 Rice Road 6 - 36 All 7 Richards Road 10 - 74 Even 2 Richards Road 17 - 75 Odd 1 Ridge Road 8 - 32 All 7 Riverside Drive 9 - 78 All 5 Robert Road 6 - 12 All 6 Robin Road 4 - 22 All 5 Rocky Road 15 - 27 All 8 Roma Lane 3 - 70 All 8 Rustic Lane 8 - 121 All 1 S Sailor Toms Way 3 - 15 All 8 Salem Street 28 - 261 All 2 Sanborn Lane 4 - 194 All 8 Sanborn Street 17 - 64 All 5 Sandra Lane 5 - 35 All 8 School Street 9 - 37 All 5 Scotland Road 16 - 112 All 4 Scout Hill Lane 1 - 16 All 1 Selfridge Road 7 - 39 All 6 Shackford Road 6 - 45 All 3 Shady Hill Lane 5 - 23 All 1 Shelby Road 4 - 32 All 6 Sherwood Road 7 - 51 All 4 Short Street 6 - 21 All 8 Small Lane 17 - 22 All 1 Smith Avenue 3 - 28 All 2 South Street 14 - 178 All 4 South Street 181 - All 3 South Street 186 - All 4 South Street 189 - 432 All 3 Spring Street 10 - 49 All 2 Springvale Road 1 - 63 Odd 6 Springvale Road 8 - 64 Even 4 Spruce Road 7 - 112 All 8 Stewart Road 3 - 35 All 6 Stone Well Road 1 - 11 All 1 Strawberry Hill Lane 3 - 26 All 3 Sturges Road 12 - 88 All 3 Summer Avenue 1 - 120 All 6 Summer Avenue 125 - 399 Odd 4 Summer Avenue 126 - 492 Even 5 Summer Avenue 417 - 503 Odd 3 Summer Avenue 505 - 661 All 3 Summit Drive 1 - 4 All 3 Sumner Cheney Place 1 - 8 All 1 Street Directory - 2018
Street Number Even - Odd Precinct
Sunnyside Avenue 12 - 90 All 5 Sunset Rock Lane 11 - 52 All 8 Susan Drive 9 - 40 All 8 Swan Road 3 - 10 All 8 Sweetser Avenue 6 - 20 All 5 Sylvan Road 9 - 10 All 4 Symonds Way 18 - All 1 T Tamarack Road 6 - 24 All 1 Tamarack Road 25 - 47 Odd 2 Tamarack Road 28 - 64 Even 1 Tanglewood Circle 3 - 7 All 6 Tarpin Terrace 10 - 11 All 3 Taylor Drive 30 - 39 All 6 Temple Street 7 - 69 All 5 Tennyson Circle 5 - 18 All 7 Tennyson Road 1 - 75 All 7 Terrace Park 12 - 61 All 8 Thomas Drive 4 - 38 All 8 Thorndike Street 4 - 32 All 2 Timberneck Drive 4 - 18 Even 2 Timberneck Drive 5 - 21 Odd 1 Timberneck Drive 22 - 134 All 2 Timberneck Drive 135 - All 1 Timothy Place 10 - 15 All 1 Torre Street 8 - 41 All 2 Tower Road 3 - 24 All 7 Track Road 12 - 77 All 2 Twin Oaks Road 4 - 13 All 8 U Union Street 18 - 29 All 2 V Vale Road 6 - 32 All 7 Van Norden Road 9 - 240 All 8 Varney Circle 5 - 16 All 2 Verde Circle 7 - 14 All 8 Victoria Avenue 10 - 55 All 5 Village Street 3 - 155 All 3 Vine Street 8 - 94 All 7 Vine Street 99 - 150 Odd 5 Vine Street 110 - All 7 Vine Street 124 - 150 All 5 Virginia Circle 1 - 4 All 3 Virginia Road 2 - 34 All 3 Vista Avenue 10 - 25 All 5 W Wakefield Street 8 - 203 All 1 Walnut Street 8 - 124 All 3 Walnut Street 133 - 245 Odd 4 Street Directory - 2018
Street Number Even - Odd Precinct
Walnut Street 136 - 246 Even 3 Warren Avenue 2 - 48 All 5 Washington Street 5 - 147 All 5 Washington Street 166 - 243 All 3 Waverly Road 2 - 44 All 7 Wells Road 1 - 18 All 1 Wenda Street 9 - 18 All 5 Wentworth Road 6 - 27 All 4 Wescroft Road 3 - All 6 Wescroft Road 10 - 88 All 4 West Hill Circle 4 - 27 All 6 West Street 23 - 221 All 4 West Street 228 - 272 Even 6 West Street 229 - 269 Odd 4 West Street 277 - 555 All 6 Weston Road 1 - 52 All 7 White Oaks Lane 12 - 24 All 6 Whitehall Lane 3 - 75 All 4 Whittier Road 1 - 91 All 7 Willard Road 6 - 24 All 1 William Road 12 - 38 All 8 Willow Street 2 - 60 Even 7 Willow Street 3 - 59 Odd 6 Willow Street 72 - 146 All 6 Wilson Street 9 - 43 All 2 Winslow Road 3 - 65 All 6 Winter Street 8 - 41 All 2 Winthrop Avenue 2 - 120 All 7 Woburn Street 19 - 228 All 5 Woburn Street 238 - 302 All 4 Wood End Lane 1 - 11 All 7 Woodbine Street 7 - 21 All 6 Woodland Street 6 - 48 All 7 Woodward Avenue 5 - 38 All 7 Z Zachary Lane 3 - 54 All 8