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Transcription Services Jclm21reg0017 The Connecticut General Assembly Joint Committee on Legislative Management Martin M. Looney Joe Aresimowicz Senate President Pro Tempore Speaker of the House Bob Duff, Senate Majority Leader Matthew Ritter, House Majority Leader Leonard Fasano, Senate Republican Leader Themis Klarides, House Republican Leader Jim Tamburro Executive Director REQUEST FOR PROPOSAL TRANSCRIPTION SERVICES JCLM21REG0017 PROPOSAL DUE DATE: 11/3/2020 TIME: 12:00 pm (noon) Suite 5100 * Legislative Office Building * Hartford, CT 06106-1591 * (860) 240-0100 * fax (860) 240-0122 * [email protected] TABLE OF CONTENTS PART A CONTRACT INFORMATION ....................................................................................................................................... 1 A.1 CONNECTICUT GENERAL ASSEMBLY ........................................................................................................................................... 1 A.2 OFFICIAL AGENCY CONTACT INFORMATION ................................................................................................................................. 1 A.3 STATE CONTRACTING PORTAL ................................................................................................................................................... 1 A.4 TERM OF CONTRACT ............................................................................................................................................................... 1 A.5 PROCUREMENT TIMELINE ........................................................................................................................................................ 1 PART B SCOPE OF WORK ...................................................................................................................................................... 2 B.1 PROCEEDINGS TO BE TRANSCRIBED ............................................................................................................................................ 2 B.2 TRANSCRIPTION PROCEDURES ................................................................................................................................................... 3 B.3 FORMATTING......................................................................................................................................................................... 4 B.4 QUALITY CONTROL ................................................................................................................................................................. 4 B.5 TECHNOLOGY REQUIREMENTS .................................................................................................................................................. 4 B.6 TURNAROUND TIMES .............................................................................................................................................................. 4 B.7 STAFFING .............................................................................................................................................................................. 5 B.8 CGA PROVIDED ..................................................................................................................................................................... 5 B.9 WARRANTY ........................................................................................................................................................................... 5 B.10 QUALITY CONTROL PLAN ....................................................................................................................................................... 5 B.11 STYLE GUIDE ....................................................................................................................................................................... 5 B.12 REQUIRED QUALIFICATIONS .................................................................................................................................................... 5 PART C PAYMENT TERMS ..................................................................................................................................................... 6 C.1 COMPENSATION AMOUNT ....................................................................................................................................................... 6 C.2 INVOICE GUIDELINES ............................................................................................................................................................... 6 C.3 FREQUENCY OF BILLING ........................................................................................................................................................... 7 C.4 PAYMENT TERMS ................................................................................................................................................................... 7 PART D PROPOSAL REQUIREMENTS ..................................................................................................................................... 7 D.1 PROPOSAL SUBMISSION GUIDELINES .......................................................................................................................................... 7 D.2 REQUIRED PROPOSAL DOCUMENTATION ..................................................................................................................................... 7 D.3 DOCUMENTATION REQUIRED SUBSEQUENT TO CONTRACT AWARD .................................................................................................. 9 PART E EVALUATION OF PROPOSALS .................................................................................................................................... 9 E.1 MANDATORY REQUIREMENTS ................................................................................................................................................... 9 E.2 EVALUATION CRITERIA ........................................................................................................................................................... 10 E.3 PRESENTATIONS ................................................................................................................................................................... 10 E.4 CONTRACT AWARD ............................................................................................................................................................... 10 ATTACHMENTS Attachment A Pricing Page Attachment B Proposal Checklist Attachment C CGA Terms and Conditions Attachment D Style Guide Attachment E House and Senate Session and Public Hearing Transcript example PART A CONTRACT INFORMATION A.1 Connecticut General Assembly The Connecticut General Assembly (CGA) is the legislative branch of government of the State of Connecticut. Through statutory enactments, the Joint Committee on Legislative Management (JCLM) is responsible for the coordination and management of legislative affairs and the supervision and approval of any and all legislative expenditures. The JCLM is comprised of the top legislative leaders from each political party and works through a subcommittee system. The Personnel Policies Subcommittee is comprised of the Senate President Pro Tempore, the Speaker of the House of Representatives, the Majority Leaders of the House and Senate chambers and the Minority Leaders of the House and Senate chambers. This Subcommittee is responsible for establishing legislative personnel policies, guidelines, regulations, and salary schedules, and also approves legislative expenditures exceeding $50,000. A.2 Official Agency Contact Information CGA Contracting Group [email protected] Tina Nadeau Mohr (860) 240 – 0100 Office of Legislative Management Legislative Office Building; Room 5100 300 Capitol Avenue Hartford, CT 06106 A.3 State Contracting Portal All documents and notifications for this procurement will be posted on the State Contracting Portal ("Portal") located on the Department of Administrative Services (DAS) web page. The Portal can be found at the following web address https://portal.ct.gov/DAS. To find this solicitation: • Click on the "State Contracting Portal" link • Select Biznet • Select Search Solicitations and choose "Legislative Management, Office of" from the drop down menu in the Organization field • Select the "Search Solicitations" button • Enter the Contract Number in the Project/Solicitation # field • Scroll to this procurement and select the solicitation number A.4 Term of Contract The Contract will be in effect from the date the Contract is executed by both Contractor and the CGA (the “Effective Date”) for three years. The State in its sole discretion may extend this Contract for additional terms beyond the original term, prior to Termination or expiration, one or more times for a combined total period not to exceed the complete length of the original term. A.5 Procurement Timeline Milestone Description of Milestone Date Issue the RFP Posted on the DAS State Contracting Portal. 10/2/2020 Question Deadline Questions shall be submitted via email to 10/9/2020 @ 12:00 pm [email protected]. (noon) Answers & Amendments All amendments to the RFP and response to written 10/16/2020 @ 5:00 pm to RFP questions will be published on the DAS State Contracting Portal. Proposal Delivery All Proposals must be submitted to the CGA Contracting 11/3/2020 @ 12:00 pm Group at [email protected]. No hard copy (noon) Proposals will be accepted. 1 PART B SCOPE OF WORK The Office of Legislative Management
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