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Meeting #5 (2020-21) Cycle 3 Board of Trustees

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Meeting #5 (2020-21) Cycle 3 Board of Trustees Board of Trustees MEETING #5 (2020-21) CYCLE 3 BOARD OF TRUSTEES THURSDAY, MARCH 4, 2021 3:00 PM REMOTE PARTICIPATION – MS TEAMS Click here to join the meeting Or call in (audio only) (888) 862-4985, 701859467# Canada (Toll-free) Phone Conference ID: 701 859 467# Approx. Time 3:00 1. Call to Order and Welcoming Remarks • Dashboards (Operation/Academic/Board) Information • Meeting Roadmap 3:05 2. Declaration of Conflict of Interest 3. Approval of the Agenda (including consent items) Approval 4. Business Arising from the Minutes 3:10 5. Report of the Chair of the Board Information 3:20 6. Report of the President and Vice-Chancellor (including Townhall presentation) Information 3:35 7. Report of the Provost and Vice-President, Academic Information 3:45 8. Report of the Vice-President, Research Information 9. Reports of Standing Committees 3:55 9.1 Executive Committee 4:00 9.2 Audit Committee 4:05 9.3 Capital Infrastructure Committee 9.3.1 Carbon Management DECISION 4:15 9.4 Financial Planning and Investment Committee 4:20 9.5 Human Resources Committee 9.5.1 Climate Survey Report Information 4:30 ******BOARD BREAK***** 4:40 9.6 University and Community Experience Committee 9.6.1 Enrolment and Admissions Update (including PowerPoint) Information 5:00 9.7 Governance/Nominating Committee 10. IN CAMERA Session to consider Confidential Reports related to the following: 5:05 10.1 FPI Sector Financial Overview (IN CAMERA) (including PowerPoint) Information 5:25 10.2 FPI 2021-22 Budget Development – Oral Update (IN CAMERA) Information 5:40 11. Other Business 5:45 12. Adjournment BOARD DEBRIEF: Following the adjournment of the meeting, the Board Chair may, at his/her discretion, hold informal debriefs as follows: 1) with all members of the Board and 2) with all members of the Board excluding the President. No official business, decisions or instructions to management may occur during these debriefs. The Board Chair is responsible for sharing any feedback to members of the senior administration. CONSENT ITEMS 13. Approval of the Minutes of the Previous Meetings and Confidential Record of the In Camera Session 13.1 Minutes of Meeting #3 (2020-21) held on December 10, 2020 Approval 13.2 Minutes of Meeting (Special) #4 (2020-21) held on January 19, 2021 13.3 Confidential record of Proceedings from the IN CAMERA session of Approval the Meeting #3 held December 10, 2020 13.4 Confidential record of Proceedings from the IN CAMERA session of the Approval (Special) Meeting #4 held January 19, 2021 14. Reports of the Actions of the University Senate 14.1 685 Meeting of Senate held December 16, 2020 Information 14.2 686 Meeting of Senate held January 20, 2021 Information 14.3 687 Meeting of Senate held February 10, 2021 Information 15. Direct Reports to the Board 15.1 Board Membership - Terms Expiring Information 16. Reports of Standing Committee 16.1 Audit Committee 16.1.1 Future Directions Information 16.1.2 Minutes of Previous Meeting #2 (2020-21) held on December 9, 2020 Information 16.1.3 Minutes of Special Meeting #3 (2020-21) held on January 15, 2021 Information 16.2 Capital Infrastructure Committee 16.2.1 Future Directions Information 16.2.2 Major Capital Projects Update – FM Information 16.2.3 ITS Major Projects Update Information 16.2.4 Minutes of Previous Meeting #2 (2020-21) held on December 9, 2020 Information 16.3 Financial Planning and Investment Committee 16.3.1 Future Directions Information 16.3.2 DBRS Morningstar Credit Rating Update Information 16.3.3 Brock University Pension Plan (BUPP) New Infrastructure Manager Information (IN CAMERA) 16.3.4 Minutes of Previous Meeting #2 (2020-21) held on December 10, 2020 Information 16.4 Human Resources Committee 16.4.1 Future Directions Information 16.4.2 Minutes of Previous Meeting #2 (2020-21) held on December 10, 2020 Information 16.4.3 Minutes of Special Meeting #3 (2020-21) held on January 15, 2021 Information 16.5 University and Community Experience Committee 16.5.1 Future Directions Information 16.5.2 Indigenous Engagement Update Information 16.5.3 Minutes of Previous Meeting #2 (2020-21) held on December 9, 2020 Information 2 16.6 Governance/Nominating Committee 16.6.1 Future Directions Information 16.6.2 2021 Annual Board Evaluation and Self-Assessment Survey Information 16.6.3 Minutes of Previous Meeting #1 (2020-21) held on December 9, 2020 Information 3 Operation dashboard Finance Capital/Investment Human Resources 11 10 9 8 7 $7,658 $21,751 $16,220 30 31 31 31 31 31 6 $6,504 5 $5,142 4 $863 3 2 ($2,647) $14,675 1 0 $6,022 -1 -2 2017-18 2018-19 2019-20 2020-21 2020-21 2017-18 2018-19 2019-20 2020-21 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Actual Budget T2 Forecast(1) Actual Actual Actual T2 Forecast Figures represent funding actuals/budget ($000s). Operating plus FRP funding (does not include reserve transfers) ($000s). Headcount figures. Funding surplus/(deficit)(2) Capital funding(4) Student to faculty and librarians Target Timing Target Timing Target Timing $0 30-April-21 $8,053 30-April-21 31:1 30-April-21 $134.2 $136.3 $142.2 $21.9 0.20 $17.2 $18.9 0.18 0.18 0.19 1.5 1.5 1.51.5 1.5 1.6 2.2 x 1 0.16 2.2 x 1 2.2 x 1 $151.6 $155.3 $165.9 $164.1 2018-19 2019-20 2020-21 2020-21 May 2015 May 2016 May 2017 May 2018 May 2019 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Budget T2 Forecast Spring/Summer Fall/Winter Total ($Millions) Headcount figures. Global tuition revenue(3) Facilities condition index Staff to faculty and librarians Target Timing Target Timing Target Timing $165.9 30-April-21 0.18 30-April-37 1.5:1 30-April-21 (5) 11 Successes/attention required 10 9$370.7 8 $349.2 7 $4,970 6 $10,603 $10,952 $11,261 $11,548 $11,480 $339.2 $337.6 $339.3 5 $10,255 $324.0 4 $3,267 $2,942 $320.9 2.2 x 1 3 2.2 x 1 $2,495 2.2 x 1 $311.7 $308.6 2 $315.8 1 0 -1 -2 2016-17 2017-18 2018-19 2019-20 2020-21 2016-17 2017-18 2018-19 2019-20 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Actual Actual Actual Actual Budget Actual/Forecast ($Millions) ($000s) NFPS personnel costs per student headcount basis. Total operating costs (funding basis)(2) Cash donations (non-endowment) Personnel costs per student Target Timing Target Timing Target Timing $323,957 Fiscal Framework$311,731 $314,07 30-April-212 98.777TBA 2020-21 $11,762 30-April-21 $301,213 $296,931 $296,908 Information$291,271 Technology Services $11,574 6.5% 99.794 99.829 99.773 99.861 99.839 99.840 99.880 99.830 $2,795 $2,083 6.0% 5.7% 5.1% 2.2 x 1 2.2 x 1 4.8% ($1,749) 4.2% 2.2 x 1 ($8,690) 99 June-20 July-20 Aug.-20 Sept.-20 Oct.-20 Nov.-20 Dec.-20 Jan.-21 April-16 April-17 April-18 April-19 April-20 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Employee future benefits obligation per audited Figures represent total resignations and retirements divided by Target Monthly average financial statements ($000s). average ongoing staff and Faculty headcount. Application availability (%) Pension surplus/(deficit) Employee turnover Target Timing Target Timing Target Timing 99% Ongoing $0 Ongoing 6.5% 30-April-21 Percentage of students in Year 1 who registered in Year 2. (1) TheSour deficitsce: Institutional represent Analysis mitigation targets with the planned results being a balanced budget/forecast. (2) Actual figures are before discretionary appropriations. (3) Global tuition revenue represents approximately 88% of total tuition fees. (4) Includes discretionary appropriations. 2.2 x 1 2.2 x 1 2.2 x 1 (5) Figures provided by Financial Services. Amounts will differ from the Financial Statements as these numbers represent cash collected, not revenue recognized. Academic dashboard Undergraduate Graduate 1,944 82.5 1,866 17,190 17,177 81.6 1,733 1,768 1,689 16,566 1,650 81.9 81.9 81.8 +2.0% 16,352 80.5 +2.6% 16,265 16,327 -1.2% +2.4% 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2015-16 2016-17 2017-18 2018-19 2019-20 2019-20 Number of Undergraduate degree seeking students. Incoming admission average of registered 101 students. Fall student headcount (full-time and part-time). +2.6% Source: Institutional Analysis Source: AppDetails Source: Institutional Analysis +2.4% Enrolment (headcount) Entering average Enrolment (headcount) 1,670 Target Timing Target Timing Target Timing -2.1% 19,010 2024 83% 2024 2,272 2024 87.9% 63.9 64.0 39.3% 87.5% 87.8% 63.4 36.6% 37.1% 34.0% 35.2% 34.3% 86.5%2.2 x 1 86.7% 61.92.2 x 1 61.9 2.2 x 1 2014 Cohort 2015 Cohort 2016 Cohort 2017 Cohort 2018 Cohort 2014-15 2015-16 2016-17 2017-18 2018-19 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Percentage of students in Year 1 who registered in Year 2.
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