IEOA & AJO General Assembly
Geneva, Saturday 10th December 2011
AGENDA
1. Opening by IEOA president Gothilff Riexinger 2. Opening by AJO president Ian Allison 3. Approval minutes GA Barcelona, 19 sept 2010 4. Board elections IEOA and AJO 5. Report Secretary General - activities of the IEOA in 2011 6. Report Secretary General - activities of the AJO in 2011 7. Report from Jumping organizers AJO 8. Report from Dressage organizers AIDEO 9. Report from Driving organizers AOCAI 10. Report from Eventing organizers AOCCI 11. Report EEF 12. Finances 13. Miscellaneous 14. Next date
AGENDA
Presentations • ‘The greatest challenges for Equestrian Sports in Europe’ by Sönke Lauterbach SG German NF • ‘FEI IT Developments – Entry System Project’ by Ingmar DeVos SG FEI 1. Opening by IEOA president Gothilff Riexinger
2. Opening by AJO president Ian Allison
3. Approval Minutes GA 2010
The minutes of the General Assembly 2010 in Barcelona September 19th, have been distributed to our members directly after the event. 4. Board elections IEOA
Following the IEOA statutes: The term of board members has been completed - secretary general :Jan Willem Körner and - Member :Thomas Baur
The IEOA Board propose to re-elect Jan Willem Körner and Thomas Bauer for a new term of four years. 4. Board elections AJO
Following the AJO statutes: 6.7. Members of the Executive Board will be elected for a four year term (since 2009) and every year one or two members will be re-elected (for a new four year term). 6.10 New board members* will be eligible for re- election in 4 years
AJO Board members that are eligible for re- elections are: • Tom Gordin (vice-president AJO) • Isabelle Cazaux 4. Board elections AJO
AJO President: Ian Allison (Calgary) (+ Representative Outdoor events) AJO Vice-President: Tom Gordin (Helsinki) AJO Secretary – General: Peter Bollen (Mechelen) Indoor • Armando Di Ruzza (Verone)* • Isabelle Cazaux – Maleville (Bordeaux) • Rodrigo Pessoa (Paris) CSIO • Jacob Leth (Copenhagen)* • Antonio Giovannoni (Rome)*
5. Report from Secretary General IEOA
Since September 2010 the IEOA Board met tow times.
There were good and positive contacts as usual with the FEI.
The Secretary General attended the FEI General Assembly in Tapei November 2010. The IEOA was not represented at the FEI General Assembly in Rio de Janeiro November 2011.
The IEOA, AJO and AIDEO are associate members of the FEI. 5. Report from Secretary General IEOA
AJO and AIDEO have official representatives on the FEI Technical Committees.
The IEOA SG also attended several meetings of the new European Equestrian Federation, of which the IEOA became an associate member on behalf of the organizers.
Our members AJO and AIDEO are very active.
Unfortunately it appeared to be impossible to crate formal association of the eventing and driving organizers.
6. Report from Secretary General AJO
Conversion rate; mails and calls
Conference Call Board meeting, 24th February (conversion rate, AJO members, General Assembly, organizers course at Aachen)
FEI Conversion rates roundtable, London on 7th April 2011
Board meeting Aachen 15th July 2011 (conversion rate, FEI Jumping Committee, Rolex ranking system, members, General Assembly)
6. Report from Secretary General AJO
Recommendations of the Jumping Committee: letter 15th September: Entry Fees, tour categorization, maximum starters in any competition
Letter to FEI 6th of November concerning date Clashes between CSI5* and CSIO 5*
AJO Board meeting 9th of December Geneva
6.1 New Convertion rate rules
Method used prior to 2012: Conversion rates (major currencies vs. CHF) issued by the FEI in November of prior year, Used for translating the Prize money requirement in CHF into different currencies mostly for FEI Jumping events New calculation to be used as of 1st January, 2012 : The FEI will issue prize money requirements for categorization of events & Rolex Ranking Groups expressed in various currencies based on the following calculation: In 2012, all categories will be converted from Swiss Francs (CHF) into various currencies using the 2011 FEI conversion rate (issued in 2010). The 2010 actual inflation rate will be then applied on the converted amounts for each currency. The applied inflation rate will be regional (Euro) or by country (all other currencies) as applicable. Rounding will be done to the 500th. Source used for inflation rates: IMF (International Monetary Fund), rates published in April of each year, The prize money requirements for 2012 will be communicated in July 2011. All following years, the FEI will issue Prize Money Categories for each year on 1st May of prior year (8 months prior to application) 6.2 Newsletter
AJO members receive on a regular base an AJO Newsletter
Please provide Bram Vandewalle with any information that can be used for this newsletter
You can read the newsletter also on the website 6.3 AJO Finances
Today 2.544 € on the Account
Main Expenses: to IEOA (paid): 1.220 € Horse International (paid): 1.750 € Meeting Cost 320 € Secretary (to pay) 2.500 € Website (to pay) 877 €
6.4 AJO members 2011 members 41
Aachen, Lummen, Cicilia Tour Antwerpen, Maastricht, Barcelona, Madrid, Bordeaux, Mechelen, Bratislava, Monte Carlo, Calgary, Oslo, Copenhagen, Paris, A Coruna(5*), A Coruna(4*), Porto Alegre, Dublin, Rotterdam, Eindhoven, San Patrignano, El Cortijo/Cune Sao Paulo, Equestrian Style, Stuttgart, Falsterbo, St.Gallen, Geneva, Stockholm, Gijon, Toscana Tour, 's Hertogenbosch, Toledo, Helsinki, Verona, Hickstead, Zagreb, KL Grand Prix, Vimeiro, Kiel, Valencia, La Baule, Valkenswaard, London Olympia, Wellington, Lyon, Windsor
6.5 AJO Membership from 2012
All international jumping events will become automatically an AJO member
Only paying members: • Will be invited for the GA • Will have voting rights during the GA • Will have the right to become a Board member • Will have the right to do proposals at the meetings (GA) • Can represent the organizers • Will receive internal information (News letter, email list)
7. Report from Jumping organizers AJO
7.1 Report President AJO by Ian Allison 7.2 Welfare of the Horse by Ian Allison 7.3 FEI Structure – Going Forward by Ian Allison 7.4 Report Subdivision World Cup by Tom Gordin 7.5 Report Subdivision CSIO Committee By Mr. Jakob Leth
7.1 Report President AJO by Ian Allison
The current economic climate continues to challenge organizers throughout the sport with sponsorship, dates, venues, and entries
Organizers must understand some of the added and increased liabilities and risks they face in today’s market, and adjust accordingly
The FEI will continue to review standards and quality with a particular focus on CSIO and World Cup Organizers
A new evaluation system is imminent and under development
The Top Level Nations’ Cup is on schedule for its 2012 adjustment of teams via relegating and promotion. (sponsorship TBC.) Report Continued…
The GCT Continues to present challenges for Top Level organizer. In 2012 it is expected there will be a number of significant date clashes
The World Cup product is reported to be quite healthy world wide with 113 events scheduled
FEI statistics indicate the WEL Organizers are supported by good quality in the entries from the Rolex World Rankings.
Organizers should consider requesting a report on the foreign judge and jury just as the foreign judge files a report on the organizer and the show
Report Continued…
The currency exchange rate formula established in 2011 should assist all constituents
The London Sport Forum in April 2012 will be vital in setting the stage and direction for our sport
The IJRC is currently reviewing its own points system for Rolex World Rankings
7.2 Welfare of the Horse by Ian Allison
Organizers must consider this in establishing their schedules. The IJRC and FEI have noted shows that they feel are too demanding
Organizers must be knowledgeable and sensitive to the clean sport environment
Jumping and Training facilities must consider the W of H
Thermography, hypersensitivity, and hyperextension are all issues of public awareness, that organizers must be sensitive to
New Water Jump protocols 7.3 FEI Structure – Going Forward by Ian Allison
Presidential Election at 2011 and General Assembly summary
Many recent, championships have had issues of significance
Sport Forum
Top League/Super League Structure
Development of the sport in emerging markets
Olympic Games 2012
7.4 Report Subdivision World Cup by Tom Gordin
Meeting/starting fee Prize money TV: The new requirements (rights, HD) and consequences for the organizers Rolex agreement: the procedure for a new 3-year-period 2013-15 Ranking points higher for World Cups Rule changes • Top riders participation and substitutions • Late substitutions • FEI Wild Card
7.5 Report Subdivision CSIO Committee By Mr. Jakob Leth
Meydan Super League FEI Top League No sponsor in 2011 and 2012 ? Back to 8 teams Switzerland and Sweden are back in 2012 7th placed team in 2012 can go to Barcelona to re qualify Standard of the events is high Top League is still a very strong brand 2012 have a number og data clashes with GCT 7.5 Report Subdivision CSIO Committee By Jacob Leth
Nations Cups - Promotional & Challenge League Review over season 2011: strengths and weaknesses PL consists of six 4* events in 2012 NF shall choose PL or CL for points No cross over points New point system No raise of entry fee (14% at CSI) PL and CL to be used for EC qualification in the future ?
We suggest higher Rolex Ranking points for NC and GP at CSIOs 8. Report from Dressage organizers AIDEO by Thomas Bauer
Secretary General Thomas Bauer is an active member of the FEI Dressage Committee, of which Franke Kemperman was elected Chairman in the 2010 FEI GA.
Many changes in the judging of the dressage competitions. Especially for Championships.
The AIDEO increased his members with 20% the last years to 36 members in 2011. 9. Report from Driving organizers AOCAI
The AOCAI was re-founded at CHIO Aachen 2010.
Isabelle Cazaux (Bordeaux) and Birgit Albersmeier (Aachen) act as its coordinators.
The Driving Organizers are not interested in an own association either, although the IEOA board has tried several times to get them together.
10. Report from Eventing organizers AOCCI
The AOCCI had several informal meetings with its members, mainly during CCIs.
Its aim is to become an official association, which can be recognized as such by the FEI and can a representative on the FEI Eventing Committee. The AOCCI is working close with the IEOC (Eventing Officials Club)
The Eventing organizers are not interested, IEOA is looking for another solution to make all eventing organizations automatically member of the AOCCI. 11. Report from Report EEF
The European Equestrian Federation was officially founded in Warendorf in February 2010 and had its first GA in September 2010 in Istanbul (TUR).
It has approx. 40 members and IEOA has been accepted as associate member, also on behalf of its sub- groups.
We have organizer’s representatives in various EEF Working Groups.
Thomas Bauer and Jan Willem Körner attended the EEF GA in September 2011 in London. 12. Finances IEOA
Today total amount 2011 € 4.840,09
Main income: . Membership AJO € 1.218,- (41 members) . Membership AIDEO € 1.092,- (36 members) Main expenses: . EEF membership € 100,- . web costs € 457,- . general assembly € 1.500,- . secretary € 1.000,- 13. Miscellaneous
AJO: Expenses for the organizer Rolex Rankings rules/local inflation rates (mail Michael Stone) Calendar clashes Expenses for the organizer Paycards IEOA: -
14. Next meeting
Next IEOA / AJO / AIDEO General Assembly in 2012
Presentation:
‘The greatest challenges for Equestrian Sports in Europe’
by Sönke Lauterbach SG German NF
Presentation
‘FEI IT Developments – Entry System Project’
by Ingmar DeVos SG FEI
The IEOA and AJO board thanks you very much for your attention!