IEOA & AJO General Assembly Geneva (SUI) December 10 Th 2011
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Summary IEOA & AJO General Assembly in Geneva (SUI), Saturday December 10th 2011. Present: Gotthilf Riexinger (president IEOA), Ian Allison (president AJO), Peter Bollen (SG AJO), Thomas Bauer (SG AJO), Jakob Leth (AJO CSIO), Tom Gordin (AJO CSI-W) and Joyce Lebon (Secretary Summary). Present organizers: Stuttgart; Spruce Meadows; Mechelen; Helsinki; Rotterdam; Barcelona; Dublin; Copenhagen; Rome; St. Gallen; La Baule; Falsterbo; Bordeaux; Goteborg; Lyon; ’s Hertogenbosch; Verona and San Patrignano. 1. Opening IEOA GA Gotthilf Riexinger opens the IEOA & AJO General Assembly at 14.00 hrs. with a warm welcome to everybody, and special to Mr. Sönke Lauterbach (SG German NF) and Mr. Ingmar De Vos (SG FEI) who will give later this GA their presentation. Many thanks to the organizing committee of the Geneva Horse Show for hosting this GA today. 2. Opening AJO GA Ian Allison warm welcome to all present organizers, with a special remark that it would be a special new year for all organizers; we don’t know what the economy will bring for the organizers. 3. Summary The summary of the IEOA & AJO GA in Barcelona September 2010 is approved by the present members. 4a. board election IEOA Following the IEOA statutes: The term of board members has been completed - secretary general :Jan Willem Körner and - Member :Thomas Bauer The IEOA Board propose to re-elect Jan Willem Körner and Thomas Bauer for a new term of four years. 4b. board election AJO Following the AJO statutes: 6.7. Members of the Executive Board will be elected for a four year term (since 2009) and every year one or two members will be re-elected (for a new four year term). 6.10 New board members* will be eligible for re-election in 4 years AJO Board members that are eligible for re-elections are: • Tom Gordin (vice-president AJO) • Isabelle Cazaux AJO President: Ian Allison (Calgary + Representative Outdoor events) AJO Vice-President: Tom Gordin (Helsinki) AJO Secretary – General: Peter Bollen (Mechelen) Indoor • Armando Di Ruzza (Verone)* • Isabelle Cazaux – Maleville (Bordeaux) • Rodrigo Pessoa (Paris) - IEOA & AJO General Assembly Geneva (SUI) December 10th 2011 - page 1 of 7 CSIO • Jacob Leth (Copenhagen)* • Antonio Giovannoni (Rome)* 5. Report IEOA SG Peter Bollen will replace IEOA SG Jan Willem Körner today. From the IEOA there was no representative at the FEI GA in Rio November 2011, this is not a good situation. Since September 2010 the IEOA Board met tow times. There were good and positive contacts as usual with the FEI. The Secretary General attended the FEI General Assembly in Tapei November 2010. The IEOA was not represented at the FEI General Assembly in Rio de Janeiro November 2011. The IEOA, AJO and AIDEO are associate members of the FEI. AJO and AIDEO have official representatives on the FEI Technical Committees. The IEOA SG also attended several meetings of the new European Equestrian Federation, of which the IEOA became an associate member on behalf of the organizers. Our members AJO and AIDEO are very active. Unfortunately it appeared to be impossible to crate formal association of the eventing and Driving organizers. 6. Report AJO SG Conversion rate; mails and calls Conversion rate per regional like Europe and North America related to inflation rate. This is a better system for all, FEI, organizers and rider. Conference Call Board meeting, 24th February (conversion rate, AJO members, General Assembly, organizers course at Aachen) FEI Conversion rates roundtable, London on 7th April 2011 Board meeting Aachen 15th July 2011 (conversion rate, FEI Jumping Committee, Rolex ranking system, members, General Assembly) Recommendations of the Jumping Committee: letter 15th September: Entry Fees, tour categorization, maximum starters in any competition Letter to FEI 6th of November concerning date Clashes between CSI5* and CSIO 5* AJO Board meeting 9th of December Geneva Recommendations of the Jumping Committee: letter 15th September: Entry Fees, tour categorization, maximum starters in any competition Letter to FEI 6th of November concerning date Clashes between CSI5* and CSIO 5* AJO Board meeting 9th of December Geneva 6.1. New conversion rate rules Method used prior to 2012: Conversion rates (major currencies vs. CHF) issued by the FEI in November of prior year, Used for translating the Prize money requirement in CHF into different currencies mostly for FEI Jumping events New calculation to be used as of 1st January, 2012: The FEI will issue prize money requirements for categorization of events & Rolex Ranking Groups expressed in various currencies based on the following calculation: - IEOA & AJO General Assembly Geneva (SUI) December 10th 2011 - page 2 of 7 In 2012, all categories will be converted from Swiss Francs (CHF) into various currencies using the 2011 FEI conversion rate (issued in 2010). The 2010 actual inflation rate will be then applied on the converted amounts for each currency. The applied inflation rate will be regional (Euro) or by country (all other currencies) as applicable. Rounding will be done to the 500th. Source used for inflation rates: IMF (International Monetary Fund), rates published in April of each year, The prize money requirements for 2012 will be communicated in July 2011. All following years, the FEI will issue Prize Money Categories for each year on 1st May of prior year (8 months prior to application) 6.2. Newsletter AJO members receive on a regular base an AJO Newsletter Please provide Bram Vandewalle with any information that can be used for this newsletter You can read the newsletter also on the website Anything to share with colleague organizers you can sent to Bram Vandewalle 6.3. Finance Today 2.544 € on the Account Main Expenses: to IEOA (paid): 1.220 € Horse International (paid): 1.750 € Meeting Cost 320 € Secretary (to pay) 2.500 € Website (to pay) 877 € In 2011 AJO charged no membership fee to organizers In 2012 AJO will charge membership fee to all jumping organizers 6.4. Members 2011 In 2011 41 members 6.5. Membership fee from 2012 All international jumping events will become automatically an AJO member Only paying members: • Will be invited for the GA • Will have voting rights during the GA • Will have the right to become a Board member • Will have the right to do proposals at the meetings (GA) • Can represent the organizers • Will receive internal information (News letter, email list) 7. Report of Jumping organizers 7.1 Report President AJO by Ian Allison The current economic climate continues to challenge organizers throughout the sport with sponsorship, dates, venues, and entries Organizers must understand some of the added and increased liabilities and risks they face in today’s market, and adjust accordingly. Regarding the dying of the legend horse Hickstead in Verona. New media. Increase polices and risks. - IEOA & AJO General Assembly Geneva (SUI) December 10th 2011 - page 3 of 7 The FEI will continue to review standards and quality with a particular focus on CSIO and World Cup Organizers, and will raise the standard of the sport. A new evaluation system is imminent and under development (30 April – 2 May in Lausanne) The Top Level Nations’ Cup is on schedule for its 2012 adjustment of teams via relegating and promotion. (Sponsorship TBC.) The GCT Continues to present challenges for Top Level organizer. In 2012 it is expected there will be a number of significant date clashes The World Cup product is reported to be quite healthy worldwide with 113 events scheduled FEI statistics indicate the WEL Organizers are supported by good quality in the entries from the Rolex World Rankings. Organizers should consider requesting a report on the foreign judge and jury just as the foreign judge files a report on the organizer and the show, also the foreign rider report The currency exchange rate formula established in 2011 should assist all constituents The London Sport Forum in April 2012 will be vital in setting the stage and direction for our sport The IJRC is currently reviewing its own points system for Rolex World Rankings 7.2 Welfare of the Horse by Ian Allison Organizers must consider this in establishing their schedules. The IJRC and FEI have noted shows that they feel are too demanding Organizers must be knowledgeable and sensitive to the clean sport environment Jumping and Training facilities must consider the W of H Thermography, hypersensitivity, and hyperextension are all issues of public awareness, that organizers must be sensitive to New Water Jump protocols 7.3 FEI Structure – Going Forward by Ian Allison Presidential Election at 2011 and General Assembly summary Many recent, championships have had issues of significance Sport Forum Top League/Super League Structure Development of the sport in emerging markets Olympic Games 2012 7.4 Report Subdivision World Cup by Tom Gordin Meeting/starting fee Prize money TV: The new requirements (rights, HD) and consequences for the organizers Rolex agreement: the procedure for a new 3-year-period 2013-15 Ranking points higher for World Cups Rule changes • Top riders participation and substitutions • Late substitutions • FEI Wild Card For the 2011/2012 season top standard of riders at all CSI-W events so far. 7.5 Report Subdivision CSIO Committee by Mr. Jakob Leth Top League . Review . No sponsor yet for 2011 and 2012 . Back to 8 teams - IEOA & AJO General Assembly Geneva (SUI) December 10th 2011 - page 4 of 7 . Switzerland and Sweden are back in 2012 . 7th placed team in 2012 can go to Barcelona to re qualify . Standard of the events is high . Top League is still a very strong brand . 2012 have a number of data clashes with GCT Promotional League . Review over season 2011: strengths and weaknesses . PL consists of six 4* events in 2012 . NF shall choose PL or CL for points .