Lewisham & Greenwich NHS Trust
Use of Resources assessment report
University Hospital Lewisham High Street Lewisham Date of publication: London 11th January 2019 SE13 6LH
Tel: 020 8333 3000 https://www.lewishamandgreenwich.nhs.uk/
This report describes our judgement of the Use of Resources and our combined rating for quality and resources for the trust. Ratings
Overall quality rating for this trust Requires improvement
Are services safe? Requires improvement
Are services effective? Requires improvement
Are services caring? Good
Are services responsive? Requires improvement
Are services well-led? Requires improvement
Our overall quality rating combines our five trust-level quality ratings of safe, effective, caring, responsive and well-led. These ratings are based on what we found when we inspected, and other information available to us. You can find information about these ratings in our inspection report for this trust and in the related evidence appendix. (See www.cqc.org.uk/provider/RF4/reports)
Are resources used productively? Requires improvement
Combined rating for quality and use of Requires improvement resources
We award the Use of Resources rating based on an assessment carried out by NHS Improvement. Page 1 of 16
Our combined rating for Quality and Use of Resources summarises the performance of the trust taking into account the quality of services as well as the trust’s productivity and sustainability. This rating combines our five trust-level quality ratings of safe, effective, caring, responsive and well-led with the Use of Resources rating. Use of Resources assessment and rating NHS Improvement are currently planning to assess all non-specialist acute NHS trusts and foundation trusts for their Use of Resources assessments. The aim of the assessment is to improve understanding of how productively trusts are using their resources to provide high quality and sustainable care for patients. The assessment includes an analysis of trust performance against a selection of initial metrics, using local intelligence, and other evidence. This analysis is followed by a qualitative assessment by a team from NHS Improvement during a one-day site visit to the trust.
Combined rating for Quality and Use of Resources Our combined rating for Quality and Use of Resources is awarded by combining our five trust-level quality ratings of safe, effective, caring, responsive and well-led with the Use of Resources rating, using the ratings principles included in our guidance for NHS trusts. This is the first time that we have awarded a combined rating for Quality and Use of Resources at this trust. The combined rating for Quality and Use of Resources for this trust was requires improvement, because:
• we rated safe, effective, responsive, and well-led as requires improvement; and caring as good; • we took into account the current ratings of the four core services across the two locations not inspected at this time. Hence, six services across the trust are rated overall as requires improvement, and the remaining two services are rated good; • the overall ratings for each of the trusts acute locations remained the same; and • the trust was rated requires improvement for Use of Resources.
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Lewisham & Greenwich NHS Trust
Use of Resources assessment report
Date of site visit: University Hospital Lewisham 19 September 2018 High Street Lewisham Date of publication: London 11th January 2019 SE13 6LH
Tel: 020 8333 3000 https://www.lewishamandgreenwich.nhs.uk/
This report describes NHS Improvement’s assessment of how effectively this trust uses its resources. It is based on a combination of data on the trust’s performance over the previous twelve months, our local intelligence and qualitative evidence collected during a site visit comprised of a series of structured conversations with the trust's leadership team.
The Use of Resources rating for this trust is published by CQC alongside its other trust-level ratings. All six trust-level ratings for the trust’s key questions (safe, effective, caring, responsive, well-led, use of resources) are aggregated to yield the trust’s combined rating.
How effectively is the trust using its resources? Requires improvement
How we carried out this assessment The aim of Use of Resources assessments is to understand how effectively providers are using their resources to provide high quality, efficient and sustainable care for patients. The assessment team has, according to the published framework, examined the trust’s performance against a set of initial metrics alongside local intelligence from NHS Improvement’s day-to-day interactions with the trust, and the trust’s own commentary of its performance. The team conducted a dedicated site visit to engage with key staff using agreed key lines of enquiry (KLOEs) and prompts in the areas of clinical services; people; clinical support services; corporate services, procurement, estates and facilities; and finance. All KLOEs, initial metrics and prompts can be found in the Use of Resources assessment framework. We visited the trust on 19 September 2018 and met the trust’s executive team (including the chief executive), a non-executive director (in this case, the chair) and relevant senior management responsible for the areas under this assessment’s KLOEs.
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Findings
Is the trust using its resources productively to Requires improvement maximise patient benefit?
We rated use of resources as requires improvement because the trust does not consistently manage its resources to allow it to meet its financial obligations on a sustainable basis and to deliver high quality care. • The trust failed to achieve its financial plan in financial year 2017/18, achieving a deficit of £61.8m against an originally planned deficit of £39.4m excluding sustainability and transformation funding (STF). As a consequence of its deficit position, the trust is significantly reliant on external cash support (loans) in order to meet its financial obligations and pay its staff and suppliers in the immediate term. As part of the failure to deliver against plan in the previous financial year, delivery of the trust’s Cost Improvement Programme (CIP) was materially short of plan (delivering £18.9m against an original plan of £47.6m). £11.8m (62%) was delivered recurrently. • We note that the planning for 2017/18 was poor, and that the plans while stretching may not have been deliverable at the time; this resulted in an outturn materially adverse to that original plan. We note that the trust delivered against a revised financial plan that was agreed midway through the 2017/18 financial year. Moreover, the trust has undertaken a more robust planning exercise for 2018/19. • The trust understands the drivers of its deficit and is able to evidence CIPs for financial year 2018/19 are aligned to the these; for example, workforce costs and the cost of delivering emergency activity are key areas for efficiencies in the current year. The plan for the current financial year (2018/19) on a reported basis is a deficit of £53.1m which improves on the prior year by 14.2%. On an underlying basis, the trust is forecasting to improve their position from a deficit of 62.5m in 2017/18 to 46.8m in 2018/19; a material improvement of 25.1%. We note that the trust is currently on track to deliver this plan. • The trust’s overall cost per weighted activity unit (adjusted for Market Forces Factor) for 2016/17 is £3,604 against a national median of £3,484; this metric places the trust in the third quartile overall. This is largely driven through higher pay costs; we note the trust has challenges in pay controls, use of agency staff, challenges in recruitment and retention. It has begun to deal with these, launching a recruitment strategy in April 2018. While some improvements can be evidenced, including better retention rates, we note that the trust is in the early stages of implementing on many of these schemes and accordingly results are not yet conclusive. • While the trust has failed the Accident and Emergency (A&E) standard in all the previous 12 months, performance in July 2018 was 90.39%, which was better than the national median of 88.96%. This outcome has been delivered while dealing with the challenges of working across two large A&E sites and dealing with multiple commissioners and Local Authorities. • In addition, we noted a number of areas where the trust benchmarks well nationally or can illustrate best practice. These include: o The trust performs better on both elective and non-elective pre-procedure bed days than the national median, suggesting that fewer patients are coming into hospital prior to both planned and emergency treatment.
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o the Frailty pathway- the trust has developed specialist services at both hospitals to ensure that older people who come through our emergency departments receive an early comprehensive assessment of all their needs and support from a specialist team for older people. o Flow and reduction in length of stay (LoS) on the Lewisham site. o The medicines cost per Weighted Activity Unit (WAU) and the pharmacy staff cost per WAU. The trust has also put in place an outsourced pharmacy on the Lewisham site. This has moved the trust to technician led dispensing, freeing up pharmacists to spend more time on the wards. Patient satisfaction has increased as outsourcing has improved waiting times. o The cost of the finance function in the context of a short timeframe for financial close- down and being able to negotiate a significantly better contract position with its commissioners for financial year 2018/19. o The level of critical infrastructure risk and backlog maintenance. • Finally, there are further areas where the trust can show improvement. Sustaining improvements and delivering outcomes relating to the work undertaken in these areas should remain a key area of focus for the trust. These include the following. o Pathology consolidation across the hospital sites. The trust’s cost per test for pathology in financial year 2016/17 is £1.93 which places it in the second (best) quartile nationally. The trust’s pathology service is largely consolidated, but further opportunities exist. o Did Not Attend (DNA) rates. The trust has seen an overall reduction in DNAs of between 10-15% across key specialities, following the introduction of Netcall, a text reminder service. o Delayed Transfers of Care (DTOC). The trust has taken steps to reduce this number through the ambulatory care unit which opened in December 2017.
How well is the trust using its resources to provide clinical services that operate as productively as possible and thereby maximise patient benefit?
• The trust is managing its resources in the face of operational demands and has shown improvements across key metrics over the previous 12 months as set out below. • At 6.25%, emergency readmission rates are better than the national median of 7.42% as at June 2018. This means patients are slightly less likely to require additional medical treatment for the same condition at this trust compared to other trusts nationally. • The trust has engaged well with the Getting It Right First Time (GIRFT) programme across a number of specialities, however there is variable use of the information across the organisation to deliver tangible outcomes. In terms of positive outcomes, the trust noted that the orthopaedics review has had a significant impact, with the team now performing four joint replacement procedures a day following a change in the working hours of the therapies team to facilitate this. However, challenges have arisen in Urology and Gynaecology, and the trust is undertaking a management restructure which will include the appointment a Deputy Medical Director with responsibility for GiRFT.
• The data suggests that fewer patients are coming into hospital prior to both planned and emergency treatment compared to most other hospitals in England as at June 2018. o On pre-procedure elective bed days, at 0.08 days, the trust is performing marginally Page 5 of 16
better than the national median of 0.11 days. o Similarly, on pre-procedure non-elective bed days, at 0.51 days, the trust is performing better than the national median of 0.68 days. • However, the trust still benchmarks worse than the national median on some metrics, including the accident and emergency (A&E) standard, Delayed Transfers of Care (DTOC) and did not attend (DNA) rates. • The trust has failed the A&E standard in each of the previous 12 months. However, A&E performance in July 2018 was 90.39%, which was better than the national median of 88.96%. We note this was achieved across two hospital sites and while dealing with multiple commissioners and local authorities. Key issues were noted relating to the level of demand for A&E services and delays in discharges. We note that the trust has made some progress in dealing with the front-end issues in the emergency department (ED) (through a dedicated frailty pathway with direct access) and has begun to tackle discharge through the transfer of care collaborative. However, the impact of these actions and their longer- term sustainability is not yet conclusive. • The trust is in the upper (worst) quartile for delayed transfers of care (DTOC). We note the trust has made progress in downstream discharges through working alongside community partners, however, further integration is required. • The Did Not Attend (DNA) rate for the trust was 12.55% in the first quarter (April – June) of financial year 2018/19. However, this is still much higher (worse) than the national median of 7.37%. It was noted that the trust had reduced the DNA rate by 10%-15% in the last six months, since the introduction of Netcall. The trust plans to roll out Netcall to the remaining 30% of services imminently. In addition, the trust has plans to embed use of hybrid mail, expansion in use of the Electronic Referrals System (ERS) by local General Practitioners (GP) and piloting text and pre-appointment reminder phone calls, which will further improve performance in this area. • Theatre touchtime utilisation was 71% in December 2017, which is below the national benchmark of 85%. The trust recognises this as an area for improvement and the trust is working with the national theatres improvement programme to drive improvements.
How effectively is the trust using its workforce to maximise patient benefit and provide high quality care?
• In financial year 2016/17 the trust had an overall pay cost per WAU of £2,226, compared with a national median of £2,157, placing it in the third upper (worst) quartile nationally. This means that it spends more on staff per unit of activity than most trusts nationally. The trust pay cost per WAU is better than the national median for medical professional staff group but is worse than median for nursing and Allied Health Professional (AHP) staff groups. We also note that the trust had exceeded its agency ceiling, spending £23.2m on agency staff in 2017/18 against a mandated ceiling of £19.2m. • The trust experiences challenges in recruitment and retention. The trust has faced challenges in the recruitment to their ED, theatre nurses and radiographers, which has led to the higher use of agency staff. The trust notes that over the previous two years, more nurses leaving than new starters each month, leading to a cumulative net reduction of 169 nurses over the period, general band 5 nurses. • The trust has articulated plans to deal with these issues and launched a recruitment and retention plan in April 2018. Key initiatives include flexible working arrangements, inter- departmental transfers and rotational posts. The trust is also focusing on international recruitment for registered nurses and middle grade doctors. Finally, the trust has plans for
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staff health and well-being. We note that the trust is in the early stages of implementing on many of these schemes and delivering against these plans will be key to improving the overall operational and financial position at the trust. • Staff retention at the trust has shown recent improvement, however, the trust is in the fourth (worst) quartile for performance. The retention rate improved over the previous 3 months to 81.1% in May 2018 (national median is 85.5%). The trust has undertaken a drive on improving uptake of exit interviews, the trust Chief Executive and Chief Nurse have been holding open sessions, a rotation scheme has been established with South East London partners, and an external company has been brought in to review bullying and harassment. • Staff sickness rates were 4.46% in March 2018 and are among the worst nationally (national average of 3.99%). This is driven by the high level of vacancies at the trust. The trust is working on a revised set of values and will review the sickness absence policy. • The trust still operates paper-based job planning and is in the process of rolling out electronic rostering for its medical workforce, which will be complete by July 2019. 70% of consultants have job plans, which is significantly below the national median of 89%. • The trust has focused on reducing the price of session rates (now £480) and is now redirecting focus to volume reduction. • All Allied Health Professionals (AHPs) are on electronic roster, and this has been used as an opportunity for each service to review their AHP requirements, with greater transparency of what each staff member is doing.
How effectively is the trust using its clinical support services to deliver high quality, sustainable services for patients?
• The trust’s medicines cost per WAU (£252) is low when compared nationally (£320). The trust is in the top (best) quartile for medicines savings, with a total to March 2018 of 108% of opportunity. The trust is implementing a generalist pharmacist prescribing policy, which will further improve the percentage of pharmacists prescribing from 13.4% in financial year 2017/18. • The trust has implemented and is delivering a number of key initiatives such as: o An outsourced pharmacy on the Lewisham site since 2015, with outsourcing in place on the Queen Elizabeth site from September 2018. This has moved the trust to technician led dispensing, freeing up pharmacists to spend more time on the wards. Patient satisfaction has increased as outsourcing has improved waiting times. o The trust’s Electronic Prescribing and Medicines Administration (EPMA) will go live in March 2019. o The trust has initiated a scheme with community pharmacists so that they are notified when a patient leaves the hospital, which it is hoped will reduce general admissions and readmissions within 30 days. o A successful bid for Lewisham & Greenwich pharmacists to rotate into General Practitioner (GP) practices to provide integrated care. • The trust’s cost per test for pathology in financial year 2016/17 is £1.93 which places it in the second (best) quartile nationally. The trust’s pathology service is largely consolidated, with the exception of cell pathology. Further consolidation has been delayed while the South East London pathology consolidation programme is finalised. • The trust has put in place several actions to improve demand management for financial year 2018/19 such as a review of usage, spend and is working to identify opportunities such as Page 7 of 16
streamlining tests. This work has both an internal and external focus, with close working with Greenwich GPs to understand demand. • The trust’s radiology department is starting a pilot with Dr Doctor in November 2018 which it is hoped will impact on DNA rates in this area. Similarly, the trust’s demand management programme identified that only 20% of external referrals were clinically relevant, and further action is required to reduce this figure. • The radiology workforce is reliant on bank and agency, and the trust has partnered with Guy’s and St. Thomas’ to develop a training and development programme to improve retention and develop a workforce internally.
How effectively is the trust managing its corporate services, procurement, estates and facilities to maximise productivity to the benefit of patients?
• For the financial year 2016/17 the trust had an overall non-pay cost per WAU of £1,378 compared with a national median of £1,301. This places it in the third (worst) cost quartile nationally. Within this area, there are significant opportunities in procurement, estates and Human Resources (HR) which the trust plans to deal with in the upcoming financial year. However, the trust is able to evidence excellent value added through its finance function through its monthly close down process. • The cost of running its HR department is materially higher in financial year 2016/17 than the national average (£5.09m compared to the national median of £2.91m). Given the workforce challenges facing the trust as noted in the sections above, further value should be gained from its HR function. • The cost per £100m of turnover of the trust’s finance department is lower in financial year 2016/17 than the national average (£0.6m compared to £0.7m per £100m turnover). The trust is able to set out the value of the finance function, in particular, the management accounts team and the tight timeframes for month-end closedown. The trust was able to negotiate a significantly better contract position with its commissioners for financial year 2018/19 due to improved relationships across the system. This contract settlement, plus increased focus by the team on recurrent savings, has resulted in a planned position for financial year 2018/19 which is £15.7m better on an underlying basis compared to the prior year. • The trust’s Procurement Process Efficiency and Price Performance Score of 39.2 compares to the lower national benchmark of 79. This suggests that the trust’s procurement processes have been less efficient and that it has not historically succeeded in driving down costs on the things it buys. We also note that the trust’s Procurement department cost per £100m turnover is £0.22m, and therefore more expensive than the national median of £0.20m. The trust outsourced its procurement function to Guy’s and St. Thomas’ in July 2017 and anticipates its procurement metrics will improve at the next iteration as a result. • At £722, the Estates and Facilities (E&F) cost per WAU is greater than the trust type benchmark of £445 for the financial year 2016/17. While overall the cost is greater than benchmark, the trust has conducted a review of its Private Finance Initiative (PFI) contract under which the main hospital buildings are provided, and notes that it is beginning to achieve value through their management of it, however progress has been slow to date.
How effectively is the trust managing its financial resources to deliver high quality, sustainable services for patients?
• The trust failed to achieve its financial plan in financial year 2017/18, achieving a deficit of £61.8m against a planned deficit of £39.4m. In addition, the trust’s CIP delivery fell short of plan by £28.7m (delivering £18.9m against a plan of £47.6m). It was also noted that
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£11.8m (62%) was delivered recurrently. • The trust understands the drivers of its deficit and is able to evidence CIPs for financial year 2018/19 are aligned to the these; for example, workforce costs and the cost of delivering emergency activity are key areas for efficiencies in the current year. The plan for the current financial year (2018/19) on a reported basis is a deficit of £53.1m which improves on the prior year by 14.2%. On an underlying basis, the trust is forecasting to improve their position from a deficit of 62.5m in 2017/18 to 46.8m in 2018/19; a material improvement of 25.1%. We note that the trust is currently on track to deliver this plan. • As a consequence of its deficit position, the trust is significantly reliant on external cash support (loans) in order to meet its financial obligations and pay its staff and suppliers in the immediate term. This is reflected in its capital service and liquidity metrics which both score 4 (the worst rating) against the criteria of the single oversight framework (SOF) set out by NHS Improvement. However, we note that this is a key focus for the trust and that expenditure controls are being introduced and appear to be robust. The trust is forecasting an improvement in its liquidity metric. • The trust received external support towards its Financial Improvement Programme (FIP) programme in financial year 2017/18. Following the handover from the supplier, the trust is not reliant on external consultancy support to help it deliver its operational and financial targets. The trust is considering whether targeted support may be required.
Areas of outstanding practice
• The trust has a dedicated frailty pathway allowing direct access and had made excellent progress in embedding this across the organisation. • Pathology consolidation has driven productivity and financial benefits for the trust. The trust’s cost per test for pathology in financial year 2016/17 is £1.93 which places it in the second (best) quartile nationally. The trust’s pathology service is largely consolidated, with the exception of cell pathology. • Pharmacy outsourcing has allowed the trust to deliver efficiency improvements. These include: o An outsourced pharmacy on the Lewisham site since 2015, with outsourcing in place on the Queen Elizabeth site from September 2018. This has moved the trust to technician led dispensing, freeing up pharmacists to spend more time on the wards. Patient satisfaction has increased as outsourcing has improved waiting times. o The trust’s Electronic Prescribing and Medicines Administration (EPMA) will go live in March 2019. o The trust has initiated a scheme with community pharmacists so that they are notified when a patient leaves the hospital, which has reduced general admissions and readmissions within 30 days. o A successful bid for Lewisham & Greenwich pharmacists to rotate into General Practitioner (GP) practices to provide integrated care • The cost per £100m of turnover of the trust’s finance department is lower in financial year 2016/17 than the national average (£0.6m compared to £0.7m per £100m turnover). The trust is able to set out the value of the finance function, in particular, the management accounts team and the tight timeframes for month-end closedown.
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Areas for improvement
• Further work is required on the clinical strategy, which will in turn inform the HR and estates strategies in order to deliver opportunities in these areas. The trust is beginning on the Quality Improvement (QI) journey and can evidence good engagement within the organisation to date. Accordingly, this must remain a key focus for the trust. • Overall performance across the workforce domain remains a risk despite some initial signs of improvement on individual projects. The trust’s retention levels are a concern and flags a potential issue with the value driven out of the HR function. An overarching plan to deal with the opportunity areas needs to be put in place at pace. • The Did Not Attend (DNA) rate for the trust was 12.55% in the first quarter (April – June) of financial year 2018/19. However, this is still much higher (worse) than the national median of 7.37%. • The Estates and Facilities cost per WAU is greater than the trust type benchmark for the most recent period. While overall the cost is greater than benchmark, the trust has conducted a review of its Private Finance Initiative (PFI) contract under which the main hospital buildings are provided, and notes that it is beginning to achieve value through their management of it, however progress has been slow to date. • The trust has opportunities to drive more benefit out of the electronic systems, particularly relating to job planning and rostering.
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Ratings tables
Key to tables Requires Ratings Inadequate Good Outstanding improvement
Rating change Down one Down two since last Same Up one rating Up two ratings rating ratings inspection Symbol * Month Year = date key question inspected
* Where there is no symbol showing how a rating has changed, it means either that: • we have not inspected this aspect of the service before or • we have not inspected it this time or • changes to how we inspect make comparisons with a previous inspection unreliable.
Ratings for the whole trust
Use of Safe Effective Caring Responsive Well-led Resources
TRUST- Requires Requires Good Requires Requires Requires LEVEL Improvement Improvement Improvement Improvement Improvement RATINGS Sept Sept 18 Sept 18 18 Sept 18 Sept 18 Sept 18
Overall quality rating Requires Improvement
Sept 18
Combined rating for quality and resources
Requires Improvement
Sept 18
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Use of Resources report glossary
Term Definition
18-week referral According to this national target, over 92% of patients should wait no longer to treatment than 18 weeks from GP referral to treatment. target
4-hour A&E According to this national target, over 95% of patients should spend four target hours or less in A&E from arrival to transfer, admission or discharge.
Agency spend Over reliance on agency staff can significantly increase costs without increasing productivity. Organisations should aim to reduce the proportion of their pay bill spent on agency staff.
Allied health The term ‘allied health professional’ encompasses practitioners from 12 professional diverse groups, including podiatrists, dietitians, osteopaths, physiotherapists, (AHP) diagnostic radiographers, and speech and language therapists.
AHP cost per This is an AHP specific version of the pay cost per WAU metric. This allows WAU trusts to query why their AHP pay is higher or lower than national peers. Consideration should be given to clinical staff mix and clinical staff skill mix when using this metric.
Biosimilar A biosimilar medicine is a biological medicine which has been shown not to medicine have any clinically meaningful differences from the originator medicine in terms of quality, safety and efficacy.
Cancer 62-day According to this national target, 85% of patients should begin their first wait target definitive treatment for cancer within 62 days following an urgent GP referral for suspected cancer. The target is 90% for NHS cancer screening service referrals.
Capital service This metric assesses the degree to which the organisation’s generated capacity income covers its financing obligations.
Care hours per CHPPD measures the combined number of hours of care provided to a patient day patient over a 24 hour period by both nurses and healthcare support workers. (CHPPD) It can be used to identify unwarranted variation in productivity between wards that have similar speciality, length of stay, layout and patient acuity and dependency.
Cost CIPs are identified schemes to increase efficiency or reduce expenditure. improvement These can include recurrent (year on year) and non-recurrent (one-off) programme (CIP) savings. CIPs are integral to all trusts’ financial planning and require good, sustained performance to be achieved.
Control total Control totals represent the minimum level of financial performance required for the year, against which trust boards, governing bodies and chief executives of trusts are held accountable.
Diagnostic 6- According to this national target, at least 99% of patients should wait no week wait target longer than 6 weeks for a diagnostic procedure.
Did not attend A high level of DNAs indicates a system that might be making unnecessary
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(DNA) rate outpatient appointments or failing to communicate clearly with patients. It also might mean the hospital has made appointments at inappropriate times, eg school closing hour. Patients might not be clear how to rearrange an appointment. Lowering this rate would help the trust save costs on unconfirmed appointments and increase system efficiency.
Distance from This metric measures the variance between the trust’s annual financial plan financial plan and its actual performance. Trusts are expected to be on, or ahead, of financial plan, to ensure the sector achieves, or exceeds, its annual forecast. Being behind plan may be the result of poor financial management, poor financial planning or both.
Doctors cost per This is a doctor specific version of the pay cost per WAU metric. This allows WAU trusts to query why their doctor pay is higher or lower than national peers. Consideration should be given to clinical staff mix and clinical staff skill mix when using this metric.
Delayed A DTOC from acute or non-acute care occurs when a patient is ready to transfers of care depart from such care is still occupying a bed. This happens for a number of (DTOC) reasons, such as awaiting completion of assessment, public funding, further non-acute NHS care, residential home placement or availability, or care package in own home, or due to patient or family choice.
EBITDA Earnings Before Interest, Tax, Depreciation and Amortisation divided by total revenue. This is a measurement of an organisation’s operating profitability as a percentage of its total revenue.
Emergency This metric looks at the number of emergency readmissions within 30 days of readmissions the original procedure/stay, and the associated financial opportunity of reducing this number. The percentage of patients readmitted to hospital within 30 days of discharge can be an indicator of the quality of care received during the first admission and how appropriate the original decision made to discharge was.
Electronic staff ESR is an electronic human resources and payroll database system used by record (ESR) the NHS to manage its staff.
Estates cost per This metric examines the overall cost-effectiveness of the trust’s estates, square metre looking at the cost per square metre. The aim is to reduce property costs relative to those paid by peers over time.
Finance cost per This metric shows the annual cost of the finance department for each £100 £100 million million of trust turnover. A low value is preferable to a high value but the turnover quality and efficiency of the department’s services should also be considered.
Getting It Right GIRFT is a national programme designed to improve medical care within the First Time NHS by reducing unwarranted variations. (GIRFT) programme
Human This metric shows the annual cost of the trust’s HR department for each £100 Resources (HR) million of trust turnover. A low value is preferable to a high value but the cost per £100 quality and efficiency of the department’s services should also be considered. million turnover
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Income and This metric measures the degree to which an organisation is operating at a expenditure (I&E) surplus or deficit. Operating at a sustained deficit indicates that a provider margin may not be financially viable or sustainable.
Key line of KLOEs are high-level questions around which the Use of Resources enquiry (KLOE) assessment framework is based and the lens through which trust performance on Use of Resources should be seen.
Liquidity (days) This metric measures the days of operating costs held in cash or cash equivalent forms. This reflects the provider’s ability to pay staff and suppliers in the immediate term. Providers should maintain a positive number of days of liquidity.
Model Hospital The Model Hospital is a digital tool designed to help NHS providers improve their productivity and efficiency. It gives trusts information on key performance metrics, from board to ward, advises them on the most efficient allocation of resources and allows them to measure performance against one another using data, benchmarks and good practice to identify what good looks like.
Non-pay cost per This metric shows the non-staff element of trust cost to produce one WAU WAU across all areas of clinical activity. A lower than average figure is preferable as it suggests the trust spends less per standardised unit of activity than other trusts. This allows trusts to investigate why their non-pay spend is higher or lower than national peers.
Nurses cost per This is a nurse specific version of the pay cost per WAU metric. This allows WAU trusts to query why their nurse pay is higher or lower than national peers. Consideration should be given to clinical staff mix and clinical staff skill mix when using this metric.
Overall cost per The cost per test is the average cost of undertaking one pathology test across test all disciplines, taking into account all pay and non-pay cost items. Low value is preferable to a high value but the mix of tests across disciplines and the specialist nature of work undertaken should be considered. This should be done by selecting the appropriate peer group (‘Pathology’) on the Model Hospital. Other metrics to consider are discipline level cost per test.
Pay cost per This metric shows the staff element of trust cost to produce one WAU across WAU all areas of clinical activity. A lower than average figure is preferable as it suggests the trust spends less on staff per standardised unit of activity than other trusts. This allows trusts to investigate why their pay is higher or lower than national peers.
Peer group Peer group is defined by the trust’s size according to spend for benchmarking purposes.
Private Finance PFI is a procurement method which uses private sector investment in order to Initiative (PFI) deliver infrastructure and/or services for the public sector.
Patient-level Patient-level costs are calculated by tracing resources actually used by a costs patient and associated costs
Pre-procedure This metric looks at the length of stay between admission and an elective elective bed days procedure being carried out – the aim being to minimise it – and the associated financial productivity opportunity of reducing this. Better
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performers will have a lower number of bed days.
Pre-procedure This metric looks at the length of stay between admission and an emergency non-elective bed procedure being carried out – the aim being to minimise it – and the days associated financial productivity opportunity of reducing this. Better performers will have a lower number of bed days.
Procurement This metric provides an indication of the operational efficiency and price Process performance of the trust’s procurement process. It provides a combined score Efficiency and of 5 individual metrics which assess both engagement with price Price benchmarking (the process element) and the prices secured for the goods Performance purchased compared to other trusts (the performance element). A high score Score indicates that the procurement function of the trust is efficient and is performing well in securing the best prices.
Sickness High levels of staff sickness absence can have a negative impact on absence organisational performance and productivity. Organisations should aim to reduce the number of days lost through sickness absence over time.
Single Oversight The Single Oversight Framework (SOF) sets out how NHS Improvement Framework oversees NHS trusts and NHS foundation trusts, using a consistent approach. (SOF) It helps NHS Improvement to determine the type and level of support that trusts need to meet the requirements in the Framework.
Service line SLR brings together the income generated by services and the costs reporting (SLR) associated with providing that service to patients for each operational unit. Management of service lines enables trusts to better understand the combined view of resources, costs and income, and hence profit and loss, by service line or speciality rather than at trust or directorate level.
Supporting Activities that underpin direct clinical care, such as training, medical Professional education, continuing professional development, formal teaching, audit, job Activities (SPA) planning, appraisal, research, clinical management and local clinical governance activities.
Sustainability The Sustainability and Transformation Fund provides funding to support and and incentivise the sustainable provision of efficient, effective and economic NHS Transformation services based on financial and operational performance. Fund (STF)
Staff retention This metric considers the stability of the workforce. Some turnover in an rate organisation is acceptable and healthy, but a high level can have a negative impact on organisational performance (eg through loss of capacity, skills and knowledge). In most circumstances organisations should seek to reduce the percentage of leavers over time.
Top Ten Top Ten Medicines, linked with the Medicines Value Programme, sets trusts Medicines specific monthly savings targets related to their choice of medicines. This includes the uptake of biosimilar medicines, the use of new generic medicines and choice of product for clinical reasons. These metrics report trusts’ % achievement against these targets. Trusts can assess their success in pursuing these savings (relative to national peers).
Weighted activity The weighted activity unit is a measure of activity where one WAU is a unit of unit (WAU) hospital activity equivalent to an average elective inpatient stay.
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