SECURE EXECUTIVE COLLABORATION Empowering board directors and executives to securely collaborate and build high performing teams Diligent Secure Executive Collaboration 2
In today’s landscape, organisations need to build, motivate, and empower visionary, high performing teams of directors and executives.
They need their directors and executives to be agile, nimble and enabled to make smart decisions. Meanwhile, directors and executives are under extreme pressure to move quickly and avoid mistakes. Without the right tools, the speed of business and pace of change can introduce risks to the organisation — from who they hire, to how they collaborate, to the tools they use to achieve key outcomes. In this virtual world, legacy systems exacerbate these risks —outdated recruiting systems and performance models, general purpose collaboration tools, homegrown, manual systems, you name it — all expose the organisation to unnecessary risk.
With Diligent’s Secure Executive Collaboration package, boards, executives, leadership teams and their external stakeholders can drive alignment, make decisions effectively, and ensure compliance in the boardroom and beyond. Our packages provide a growth trajectory on the path to good governance and bundle products and features that support the evolution of forward-looking boards and leadership teams.
“Governance, which has traditionally been a compliance role at the tail end of any process or discussion, is really a competitive advantage. If we can bring governance up to speed and modernise it, viewing it as part of a strategy to stay ahead of the curve, we can really deliver advantages to the business.”
Kristin Kelley AVP, Assistant Corporate Secretary, Liberty Mutual Diligent Secure Executive Collaboration 3
Secure Executive Collaboration enables leadership teams and boards to achieve key outcomes:
Board and committee effectiveness: • Ensure board and committee meetings are secure, efficient and engaging for directors and administrators. Streamline the minute-taking, board evaluation and questionaires process with Diligent’s integrated, industry- leading boardroom solutions. • Empower directors and executives with the right data & intelligence tools to stay up-to-date on business matters, recruit new talent, and design executive compensation packages.
Executive and board alignment and collaboration: • Facilitate a separate and dedicated channel for the executive leadership team to collaborate on confidential workflows to improve agility and alignment.
Workflow optimisation and efficiency: • Realise efficiencies by moving physical processes to the cloud. Integrations with Office 365 and governance-specific workflows enable operational agility without sacrificing security.
Security risk mitigation: • Stop using email or enterprise-wide collaboration platforms managed by IT, protecting confidential data at rest, in transit and in use with our integrated platform.
Organisational impact: • Provide integrated organisational insights, market analytics and other intelligence to support more informed and effective decision-making on highly complex issues. Diligent Secure Executive Collaboration 4
SECURE EXECUTIVE COLLABORATION SOLUTIONS Board and executive meeting management
Facilitate board and leadership “Information transfer has just gone a lot better. Board meetings with the industry-leading preparation from the internal side and the director’s side solution for secure meeting management; assign actions and has just become faster and more streamlined. It’s a goal drive outcomes using features like that we wanted for a very long time, but really needed the minute-taking, voting, task right tool to do so and we feel that we found it with management and workflow integrations. Diligent.” Jay Joynes Compliance Program Manager, CRICO Risk Management Foundation of Harvard Medical Institutions
Use Cases:
• Board and committee meetings: Facilitate a secure environment for board and committee information exchanges around privileged topics like audit, succession planning or compensation. • Leadership meetings: Leverage Diligent for weekly senior leadership meetings for enhanced security and controls, and easily assign follow-up items with integrated meeting minutes. • Special task forces: Facilitate confidential communications for special task forces dedicated to crisis response, or diversity and inclusion planning. Diligent Secure Executive Collaboration 5
SECURE EXECUTIVE COLLABORATION SOLUTIONS Premium questionnaires
Simplify your questionnaires process for directors and “When it comes to our year end director and officer administrators. Perform board questionnaire timing, the process is simple. I‘m able to roll and executive evaluations and things forward from the previous year. Makes it easier for access real-time reports. our directors and senior officers to submit that information in a timely manner, not waste their time.”
Matt Muller Legal Operations Manager, Farm Credit Mid-America
Use Cases:
• Questionnaires: Complete directors’ and officers’ questionnaires with greater ease and efficiency, leveraging pre-filled questions and answers from previous years, on one integrated platform. • Board and Executive Evaluations: Conduct board and executive evaluations on a secure platform to ensure privileged information remains protected. • Surveys: Facilitate conflict of interest surveys, board member onboarding surveys and ensure the leadership team can provide feedback on important meetings. Diligent Secure Executive Collaboration 6
SECURE EXECUTIVE COLLABORATION SOLUTIONS Confidential document storage and collaboration
Add an additional layer of security “The ability to have Secure File Sharing is imperative for to your known processes with key integrations like Office 365. Share Boards that may now only be able to operate virtually. You documents and collaborate need the tools to evolve best practice compliance standards securely with both internal and and being able to prepare for Board meetings is part of external stakeholders. that.”
Syd Yates OBE Group Chairman, Credit Corporation
Use Cases:
• External stakeholder workflows: Streamline the work with key external stakeholders like customers, advisors, regulators or outside counsel to securely collaborate on confidential documents, manage meetings and improve workflows. • IP protection: Protect competitive or confidential IP such as financial statements, customer data, investment strategies, and strategic project information in a secure vault shielded from IT. • Board meeting preparation: Collaborate on sensitive documents across your organisation in preparation for the board meeting, while safeguarding information in Diligent’s secure ecosystem. Diligent Secure Executive Collaboration 7
SECURE EXECUTIVE COLLABORATION SOLUTIONS Secure messaging
Communicate with leadership teams in real-time on an encrypted, “When we looked at Diligent Messenger it just had uncluttered channel to signify everything ... and it shows up on your phone. It says, ‘You importance and urgency. have a message,’ but it doesn’t send the sensitive data. So at no time does any of our material leave the secure portal. And that was our biggest concern.”
Tammy Wellcome Corporate Governance Paralegal, American Water Works
Use Cases:
• Crisis management: Lock down confidential communications between leadership teams around contingency planning or layoffs on an uncluttered channel. • Merger, acquisition, IPO communications: Securely communicate and collaborate about confidential deals with leadership, the board and outside counsel in a contained ecosystem. Diligent Secure Executive Collaboration 8
SECURE EXECUTIVE COLLABORATION SOLUTIONS Organisational insights and news analytics
Access governance risk scores, “We can be the first to contact our client with breaking compensation data, organisational news that affects their business.” health monitoring, market intelligence and diversity and Head of Client Development, Leading International Firm inclusion data to make agile decisions that affect the entire organisation.
Use Cases:
• Leadership nominations: Enable a more diverse recruitment process with the largest and most diverse pool of highly qualified directors and executives in the world. • Public sentiment monitoring: Proactively communicate with stakeholders and activist investors by identifying governance or reputational risks before it becomes a public matter. • Market intelligence: Identify market trends, risks and opportunities and monitor information about the companies in your peer group. Diligent Secure Executive Collaboration 9
Secure Executive Collaboration Custom Packages
Enterprise Pro Essential
Built for organisations Built for organisations Built for organisations in highly regulated that need to scale who want to digitally markets or industries, and automate transform their board, or organisations with executive and board entity, and equity over $1B in revenue communication, governance entity management and director risk
Boards
Director Network
Industry news
Intelligence topic subscriptions
Messenger
Minutes
Secure File Sharing
Premium Questionnaires
Evaluations
Nominations
Intel briefings, reputation monitoring
Executive compensation solutions About Diligent
Diligent is the pioneer in modern governance. Our trusted, cloud-based applications streamline the day-to-day work of board management and committees, support secure collaboration, manage subsidiary and entity data, and deliver insights that empower company leaders to make better decisions in today’s complex landscape. With the largest global network of corporate directors and executives, Diligent is relied on by more than 19,000 organisations and 700,000 leaders in over 90 countries. With award-winning customer service across the globe, Diligent serves more than 70% of the ASX, 50% of the Fortune 1000 and 70% of the FTSE 100.
Trusted by over 700,000 leaders and 19,000 organisations across the globe
Used by more than 70% of the ASX 200, leading companies trust Diligent
Highest security standards Industry-leading support Compliance Attestations • 265-bit encryption • 24/7/365 support • ASAE 18 audits • Remote locking • White glove service • ISO-certified • Two-factor authentication • Unlimited user training • Third-party security testing
For more information or to request a demo: Call: 1 800 646 207 • Email: [email protected] • Visit: diligent.com/au
Diligent is a trademark of Diligent Corporation, registered in the United States. All third-party trademarks are the property of their respective owners. ©2020 Diligent Corporation. All rights reserved.