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POLICY BULLETIN #16-27-ELI (This Policy Bulletin Replaces PB #15-03-ELI)

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POLICY BULLETIN #16-27-ELI (This Policy Bulletin Replaces PB #15-03-ELI) OFFICE OF POLICY, PROCEDURES, AND TRAINING James K. Whelan, Executive Deputy Commissioner Stephen Fisher, Assistant Deputy Commissioner Office of Procedures POLICY BULLETIN #16-27-ELI (This Policy Bulletin Replaces PB #15-03-ELI) REVISIONS TO THE TEMPORARY HOUSING FACILITIES (W-145UU) FORM Date: Subtopic(s): March 8, 2016 Forms This procedure can Revisions to the Original Policy Bulletin now be accessed on the FIAweb. This policy bulletin has been revised to update the following information on the Temporary Housing Facilities (W-145UU) form: Addresses; Telephone numbers; Director names; Daily rates; Shelter Code; Eligibility for restaurant allowance; Facility descriptions; Add or delete facilities as appropriate; Add Single Adult Shelter listing; and Add Commercial Hotel listing. Purpose The purpose of this policy bulletin is to inform all Job Center and Non Cash Assistance Supplemental Nutrition Assistance Program (NCA SNAP) Center staff that Form W-145UU has been updated to provide current information on temporary housing facilities, domestic violence shelters, and hotels affiliated with the Department of Homeless Services (DHS) for individuals/families that are in need of temporary accommodations. Also included are instructions on how to utilize the W-145UU with the Paperless Office System (POS) for Cash Assistance (CA) and SNAP. HAVE QUESTIONS ABOUT THIS PROCEDURE? Call 718-557-1313 then press 3 at the prompt followed by 1 or send an e-mail to FIA Call Center Fax or fax to: (917) 639-0298 Distribution: X PB #16-27-ELI Form W-145UU provides the most up-to-date information on daily rates, addresses, telephone numbers, and contact persons, as well as a brief description of temporary housing facilities located within the five boroughs of New York City. These facilities include: Hotels For families with children, offering limited social services Cluster Sites Temporary housing with social services (formerly known as scatter sites) Tier II Shelters Social service enriched temporary shelters Adult Family Temporary housing for adult couples without Shelters children New Single Adult Temporary housing for single adults only Shelters Commercial Temporary housing for families with children New Hotels Note: Use of Commercial Hotel sites may change based on the New discretion of DHS. Calculating a CA or JOS/Workers should use Form W-145UU to complete the SNAP budget in POS Rent/Shelter Expense and Temporary Housing Drill Down windows in POS for homeless applicants/participants residing in temporary facilities: Click “Yes” for the question Do You (Or Anyone Who Lives With You) Have a Rent, Mortgage or Other Shelter Expenses? in the Shelter (Housing) Expenses window; Policy, Procedures, and Training 2 Office of Procedures PB #16-27-ELI In the Rent/Shelter Expense window, select “Temporary Housing” in the Shelter Type menu. If “Temporary Housing” was already selected, click on the button labeled “Click to View/Update Details of the Current Shelter Type”. To change the value in the Shelter Type menu from another type of housing to “Temporary Housing”, click “Yes” for the question Change shelter type?; The Temporary Housing Drill-down Window will appear; Select the shelter type in the Temporary Housing menu, enter the daily rate in the Amount field, and select “Per Night” in the Frequency field; The entries made in this window will carry over to the POS Budget Household window and will be used by the system to calculate the Welfare Management System (WMS) budget. POS will leave the SHLT: AMT field blank and will enter code 06 in the SHLT: PER field. POS will also multiply the daily rate by 30 to get the monthly CA shelter amount and will place this amount in the CA SHELT field on the WMS budget. Policy, Procedures, and Training 3 Office of Procedures PB #16-27-ELI If the shelter does not provide meals three times per day or lacks facilities to prepare meals, the applicant/participant is entitled to a Restaurant Allowance. The JOS/Worker must access the Other Expenses window and click “No” for the question Are You Able to Prepare Meals At Home?; . The Restaurant Allowance window will appear. Select each individual eligible for a restaurant allowance, enter the reason for the allowance, and select type of meals needed in the “Meals Needed” menu. Click OK to save the entries made in the window; The entries made in this window will carry over to the POS Budget Individual Income and Needs window and will be used by the system to calculate the WMS budget. Policy, Procedures, and Training 4 Office of Procedures PB #16-27-ELI Form W-145UU is available in the Temporary Housing Drill Down window in CA and SNAP POS and is accessible by clicking on the Help button and selecting List of Temporary Housing Facilities. Job Center Manual CA Budget Calculation Refer to Appendix D in JOS/Workers should also use Form W-145UU when manually the Public Assistance calculating a budget for applicants/participants residing in temporary Budgeting Manual housing as follows: Manually calculating a CA budget On the Household/Suffix Financial Data screen (NSBL02), do not enter an amount in the SHLT: AMT field. Enter Code 06 in the SHLT: PER field to indicate that the shelter expense is paid monthly; The daily rate indicated on the W-145UU form must be converted to a monthly rate and entered in the CA SHELT field on the NSBL02 screen; Example: Multiply the daily rate by 30 to get the monthly CA 30 days per month is used as the standard. shelter amount. If the daily rate is $101 per day, the monthly rate is $3,030 ($101 X 30 = $3,030). 303000 is the amount to enter in the CA SHELT field. If the shelter does not provide meals three times per day or lacks facilities to prepare meals, enter the appropriate Restaurant Allowance code in the SPEC NDS: TY field on the Individual Income Needs screen (NSBL06) of the budget. Policy, Procedures, and Training 5 Office of Procedures PB #16-27-ELI NCA SNAP Center Manual Budget Calculation Eligibility Specialists should use Form W-145UU when manually calculating a budget for applicants/participants residing in temporary Refer to Appendix D in housing as follows: the NPA SNAP (FS) Budgeting Manual The daily rate must be converted to a monthly rate and entered in Manually calculating a the SHLT: AMT field on the NSBL02 screen. Enter Code 06 in SNAP budget the SHLT: PER field to indicate that the shelter expense is paid monthly. Example: Multiply the daily rate by 30 to get the monthly shelter 30 days per month is amount. If the daily rate is $101 per day, the monthly rate is used as the standard. $3,030 ($101 X 30 = $3,030). 303000 is the amount to enter in the SHLT: AMT field. Job Center Directors and NCA SNAP Center Directors must ensure that all previous versions of Form W-145UU are removed from circulation and recycled. Temporary Housing Facilities that are not listed on the W-145UU. Individuals in privately run temporary facilities, or facilities run by city agencies other than DHS, were either self-placed or referred to these facilities by a non-DHS/non-HRA entity. These facilities must be individually evaluated for shelter code and restaurant allowance eligibility. A sample of the revised form is attached. Effective Immediately References: Temporary Assistance Source Book, Chapters 16 and 30 Public Assistance Budgeting Manual, Appendix D NPA SNAP (FS) Budgeting Manual, Appendix D Please use Print on Attachment: Demand to obtain copies of forms. W-145UU Temporary Housing Facilities (Rev. 03/08/16) Policy, Procedures, and Training 6 Office of Procedures Form W-145UU (page 1 of 18) Rev. 03/08/2016 TEMPORARY HOUSING FACILITIES TIER II FACILITIES Daily Shelter Restaurant Facility Address Director Work Phone Rate Code Allowance? Description 170-02 93rd Avenue Family has own apartment. 1 93rd Ave Family Residence Queens, NY 11433 Noel Francis (718) 210-0341 Ext. 351 $127.29 33 N Cooking facility in unit. Abyssinian House/ 139-43 West 138th Street Coralita Francis Family has own apartment. 2 Samuel Proctor New York, NY 10030 Hendricks (212) 926-0304 $91.90 33 N Cooking facility in unit. 2250 7th Avenue Family has own apartment. 3 Adam's House I New York, NY 10027 Aaron Migdol (212) 283-4423 $90.00 33 N Cooking facility in unit. 2250 7th Avenue Family has own apartment. 4 Adam's House II New York, NY 10027 Aaron Migdol (212) 283-4423 $90.00 33 N Cooking facility in unit. 228 West 132nd Street Family has own apartment. 5 Adam's House III New York, NY10027 Aaron Migdol (212) 283-4423 $90.00 33 N Cooking facility in unit. 2514 Albemarle Road Family has own apartment. 6 Albemarle Family Residence Brooklyn, NY 11226 Sharon Murray (718) 257-4456 $128.48 33 N Cooking facility in unit. 1040 East New York Family has own apartment. 7 Alice Branch Plaza Brooklyn, NY 11212 Darlene Hines (718) 493-1066 $115.73 33 N Cooking facility in unit. 105 Carlton Avenue Family has own apartment. 8 Arbor Inn Brooklyn, NY 11205 Sharon Troutman (718) 625-7575 $84.51 33 N Cooking facility in unit. Boulevard Family Center 79-00 Queens Boulevard Family has own apartment. 9 (Pan Am) Elmhurst, NY 11373 Karen Ford (718) 446-7676 $127.32 34 N Meals 3 times a day. 80-20 134th Street Family has own apartment. 10 Briarwood Family Residence Jamaica, NY 11435 Bob Reel (718) 268-3395 $69.66 33 N Cooking facility in unit. 165 West 169th Street Family has own apartment. 11 Bridge Haven Bronx, NY 10452 Carlos Allende (917) 819-3370 Ext. 2303 $125.29 33 N Cooking facility in unit.
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