1/23/2017 AI 6. 1 MAYOR Geno Martini CITY COUNCIL Donald Abbott, Ward I Ed Lawson, Ward /I Ron Smith, Ward 11/ Charlene Bybee, Ward IV Kn'stopher Dahir, Ward V CITY ATTORNEY Chef Adams CITY MANAGER Sieve Oriscotl REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, January 9, 2017 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Ti me: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Pro Tempore Ron Smith al 2:00 p.m. 2. Roll Call (Time: 2:00 p.m.) Counc il Members Donald Abbott, Ed Lawson, Ron Smith, Charlene Bybee, Kri stopher Dahir, City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT. A BSENT: Mayor Gena Martini 3. Open ing Ceremonies 3.1 Invocation Speaker (Time: 2:0 1 p.m .) The invocation was provided by Pastor Omar Palmer, Sparks Seventh Day Adventist Church 3.2 Pledge of Allegiance (Ti me: 2:02 p.m.) The Pledge of Allegiance was led by City Attorney Chet Adams 4. Public Commcnt (Time: 2:02 p.m.) Anonymous, because of reI ali at ion against survivors of domestic violence, spoke regarding a claim of court documents being destroyed. Anonymous spoke of a conversation wi th City Manager Dri scoll and Chief Assistant Allorney Eit ing regard ing their investi gation in lo the claim. 5. Agenda (Time: 2:06 p.m.) 5.1 App,"v.1 of the Agenda (FOR POSSIBU: ACTION) Consideration of taking items out of sequence, deleting items and addin g ite ms which requi re action upon a fin ding that an emergency exists. City Manager Drisco ll added an emergency agenda item at the end of general business to discuss the declaration of local cmergeney, to give a sitliational llpdate and the ab il ity for Council 10 provide direction to the City Manager. A moti on was made by Council Member Lawson, seconded by Council Member Bybee, to approve the agenda as amended, adding item 9.2. COllnci l Members Abbott, Lawson, Smith, Bybee, Dahir, YES . Passed unanimously. Regular City Council Meeting Minutes - Page Z Monday, Ja nuary 9, Z017 6. Minutes (Time: 1:07 p.m.) 6.1 None. 7. Announcements, Presentations, Recognition Items and Hems of Special Interest (Time; 2;07 p.m.) 7.1 Presentation: Safe Embrace (Time: 2:07 p.m.) A presentation was given by John Etchemendy, the Executi ve Director of Safe Embrace on the serv ices provided by Safe Embrace. Mr. Etchemendy expressed the need for more beds in the Truck.ee Meadows. Mr. Etchemendy provided the 24-hour help line number, 322-3466. 7.2 Presentation: Truckee Meadows Regional Planning Agency regarding the Truckee Meadows Housing Study (Time: 2:26 p.m.) A presentati on was given by Kim Robinson, Executi ve Di rector and Jeremy Smith, GIS Coordinator of Truckee Meadows Regional Planning on the current and ruture housing needs for the Truckee Meadows area. 7.3 Presentation: Hometowne Christmas Parade 2016 Winners (Time: 2:50 p.m.) Special Events Supervisor Francine Burge announced the fo llowing winners of the 2016 Sparks Hometowne Christmas Parade: Veh icles: Vietnam Veterans of America Community: Kiwanis Club of Downtown Sparks Marching Band: Carson Midd le School Marching Band Business: Chase International Real Estate Animal: Perez Dancing Horses Float: Sparks Heritage Museum Costume group: Jenny's School of Dance Best Ovcrall: Girl Scouts of the Sierra Nevada Girl Scouts orthc Sierra Nevada won overall with the most poi nts. They wi ll have the opportuni ty to lead the parade in 2017. Each or the winners were presented with a plaque. 8. Consen' Items (FOR POSSIBLE ACTION) (Time; 2;57 p.m.) A motion was made by Council Member Lawson, seconded by Council Member Bybee, to approve consent items 8.1 through 8.4. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unan imously. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period November 24, 2016 through Oecember 21, 2016. (FOR POSSIIlLE ACTION) An agcnda item from Financial Services Director Jcff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. 8.2 Consideration and possible approval of the destruction/disposal of original building plans and associated documcnts that have been microfilmed (City Clerk's Office). (FOR POSSIIlLE ACTION) Regular City Council Meeting Minutes - Page 3 Monday, January 9, 2017 An agenda item from Records Technician Carrie Brooks recommending Council approve the destruction/disposal of original building plans, as requested. There is no impact to the general fund. 8.3 Municipal Court .Judge Pro Tempore list for calendar year 2017. (FOR POSSIBLE ACTION) An agenda item from Municipal Court Administrator Heidi Shaw recommending approval of Dean Heidrich, Esq.; Cheryl Field-Lang, Esq.; Michael Specchio, Esq.; Lewis Taite!, Esq.; Richard A. Molezzo, Esq.; William Gardner, Esq.; Kenneth Howard, Esq.; Matthew Addison, Esq.; and Coller Conway, Esq. for the list of Pro Tempore Judges for the calendar year 2016. The Court is increasing the cost to $150.00 for the morning session, $150.00 for the afternoon session or $300.00 for the fu ll day. This increase is within the court's budget and is consistent with the other courts in our jurisdiction. There is no impact to the general fund. 8.4 Consideration and possible award of a professional services contract (AC- 5327) to West Coast Code Consultants, Inc. for Building Permit Plan Ueview Services, in an amount not to exceed $200,000. (FOR POSSLBLE ACTION) An agenda item from Assistant Community Services Director Annando Ornelas recommending Counci l award the contract. The Bui ldi ng and Safety Division of the Community Services Department has experienced a steady increase in the number of applications for building permits. To provide timely building permit services to the dcvelopment community, the use of outside plan checking services are needed to augment those provided by existing staff. The Building and Safcty Di vision requested statements of qualifications (SOQ) from several firms that provide professional plan checking services and selected West Coast Code Consultants, Inc as a qualified professional services firm. Funding is from development serv ices fund; there is no impact to the general fimd. 9. General Business 9.1 Consideration and possible approval of reimbursement to the City of Reno in the amount of S327,040.09 for Sparks' share of a construction bid award to Savage and Son Inc for the TMWRF Water Piping Replacemcnt Phase IT project (AC-5328). (FOR POSSIBLE ACTION) (Time: 2:57 p.m.) An agenda item from Assistant City Manager Neil Krutz (for Treatment Plant Manager Michael Drinkwater who is Currently at TMWRF in response to the nood emergency) recommending Council approve the reimbursement Sparks' share the contract. The # 1 water system is the potable water system used at the plant for domestic applications such as sinks, toilets, eyewash stations, etc. The #2 system utilizes reclaimed water produced by TMWRF. The #2 water is used for cleaning as well as for the cooling of mechanical equipment related to the plant proeesscs. The #3 water system is the same as the #2 system, but operatcs at higher pressures, and is used for cleaning and washing down equipment and plant infrastructure whe re hi gher pressures arc required. Most thc water fac ilities are from th e original construction of the plant and need rehabilitation. A recentl y completed facility wide water system evaluation resulted in development ofrisk/criticaJity based priority ranking of water facilities that require rehabilitation. Rehabilitation of the highest ranked infrastructure has alrcady been addressed in a completed Phase I project. This phase ofthc project addressed priority ranked watcr faci lities that require rchabilitation. The City of Sparks share of the contract will bc $327,040.09. Budgct is from the TMWRF FY 20 17 capital improvement program; there is no impact to the general fund. A 1110tion was made by Council Member Bybee, seconded by Council Member Lawson, to approve the reimbursement to the City of Reno for Sparks ' share of the Water Piping Replacement Project, Regular City Council Meeting Minutes - Page 4 Monday, January 9, 2017 Phase II, at TMWRF in an amount not to exceed of $327,040.09. Council Members Abbott, Lawson, Smith, Bybee, Oahir, YES. Passed unanimously. 9.2 ~:mergency agenda item requested by City Manager Driscoll to discuss the declaration of local emergency, 10 give a situational update and to ability for Council to provide direction to the City Manager. (FOR rOSS) BLE ACTION) (Time: 3:00 p.m.) An emergency agenda item from City Manager Steve Driscoll to update the Counci l on the process followed during the declaration of emergency. Mr. Driscoll reviewed the work done by city employees, stating he was proud to be the leader oflhi s team. There were over 175 thousand sand bags handcd out to citizens for protection of property against flood waters. There is no new direction from Counci l. 10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 None 11. Planning and Zoning Public Hearings and Action Items 11.1 None 12. Comments 12.1 Comments from the Publie (Time: 3:23 p.m.) -None 12.2 Comments from City Council and City Manager (Time: 3:23 p.m.) City Manager Driscoll announced open comminee positions: • Western Nevada Development District, two vacancies for 2-year terms. Applications for this committee will be acccpted until the close of business on Friday, February 17 1h.