Hobsons Bay City Council 14 July 2015 Ordinary Council Meeting Agenda

11. In Camera Report

Kororoit Creek Trail

Hobsons Bay City Council 14 July 2015 Ordinary Council Meeting Agenda Confidential

11.2 Kororoit Creek Trail Directorate: Infrastructure and City Services Appendix: Attached

Purpose

To provide Council with a status report on the development of the Kororoit Creek Trail including the design and construction challenges, proposed budgetary implications and to seek endorsement on the planned approach.

Recommendation

That Council:

1. Acknowledge that the two Heads of Agreement between Council and Toyota Australia are under negotiation and it is anticipated these agreements will be endorsed by mid July with the intent to publicly announce the commitment towards the design and construction of the trail at the Kororoit Creek Community Planting Day on 26 July 2015.

2. Refer an amount of $900,000 to the long term capital works program for 2016/2017 and $300,000 in 2017-18 for stage 1 works noting that this financial commitment is required to support the National Stronger Regions Funding application.

3. Refer an amount of $1,700,000 to the long term capital works program for 2018/2019 and $1,700,000 in 2019-20 for stages 3 - 5 noting that this financial commitment is required to support the funding application to the National Stronger Regions Fund.

4. Submit the National Stronger Regions Funding application under Round 2 for submission to the Federal Government by 31 July 2015 seeking $6,700,000 being the maximum 50 per cent contribution available under this program.

5. Support commencement of formal negotiations for the two parcels of private land required for the trail alignment in Brooklyn and Altona North.

6. Support a political advocacy approach to the state government to seek project funding.

7. Support the advocacy to both Transurban and state government that should the Western Distributor proceed, design and construct of the trail be included in the freeway widening project on Council’s behalf specifically for Stage 1.

Summary

The development of the Kororoit Creek Trail will enable access for cyclists and pedestrians to a unique environment that has previously been inaccessible. This trail will provide a range of environmental, economic and social benefits for Hobsons Bay through local and visitor participation.

The design development and construction of the trail poses a range of challenges due to the topography in specific locations, national rail, gas and oil lines crossing the trail alignment and flood level requirements. In March 2014 a report to Council confirmed the trail development was feasible but costly. To achieve the trail development Council is reliant on Hobsons Bay City Council 14 July 2015 Ordinary Council Meeting Agenda Confidential external funding through private, state and federal government funding and at this time such external government funding is not confirmed.

Council is well positioned to continue the design development and advocate to state and federal government the importance of this project to the region to seek funding support. Background

The attached discussion paper to this report details the progress of the design development for the trail and specifically references challenges within Stages 1 and 4 which can be overcome through compromise in engineering solutions and management of identified risks. Discussion

The current project is estimated to cost $13,365,900 and currently Council has an in-principle agreement with Toyota Australia pertaining to a contribution of $2,500,000 of which $400,000 is committed to public art. A contribution to the project under the Federal Government’s National Stronger Regions Fund would be capped at no more than 50 per cent of the project costs therefore Council will need to source other funding and also contribute financially. Should Council be successful in its Federal Government application, the eligibility requirement is that the project will be completed by December 2019. Strategic Alignment

The Kororoit Creek Trail aligns directly with the following Council objectives and goals:

Goal 1: An Inclusive, Resilient and Healthy Community

1.4 Provide a range of opportunities that support people to engage in healthy and active lifestyles, the arts, recreation and sport.

Goal 2: A Well Planned, Vibrant and Sustainable Place

2.4 Plan for a well designed urban environment and public spaces that contribute to the life of the city.

Goal 3: Quality Community Infrastructure and Public Open Spaces and Places

3.1 Protect and enhance our coastal environment, public open space network and natural areas.

Goal 4: An Innovative, Proactive and Leading Organisation

4.2 Understand community needs, advocate and partner with others for the benefit of the municipality, especially in relation to children and young people.

This project is also directly aligned with Council’s Sport and Recreation Strategy, the Open Space Strategy (currently under development) and the Integrated Transport Plan (currently under development). Policy

The trail development is consistent with Council Policy and will be designed and constructed in accordance with respective land authority policy requirements, specifically Melbourne Water. Hobsons Bay City Council 14 July 2015 Ordinary Council Meeting Agenda Confidential Legal/Statutory Obligations/Risk

There are various approval obligations for the design and construction of the trail, specifically in response to Melbourne Water requirements. Melbourne Water is a key stakeholder in this project and continues to support the project. As detailed in the attached report Melbourne Water have provided both in-principle and confirmed approval on various stages and elements of the project. Financial and Resource Implications

The financial model for this project is detailed in the attached discussion paper and is based on the proposed total cost $13,365,900. Environmental/Social/Economic Impacts

The trail development is expected to attract 260,000 users each year with an estimated 52,000 visitors from outside the region and 78,000 from surrounding municipalities. Twenty- four jobs in the first year of construction are expected to be generated with 18 in the second year. The trail is also expected to address the social and health disadvantage in the surrounding communities. Consultation and Communication

Since the development of the Kororoit Creek Strategic Plan consultation and engagement has been undertaken and continues to be undertaken as the trail design and development progresses. Specific local community groups such as the Friends of the Lower Kororoit Creek have been actively involved in the project, expressing their support to the project and undertaking various volunteer activities that contribute to the long term plan for the Creek.

The draft project governance structure is attached to this report. Officer Declaration of Conflict of Interest

Section 80C of the Local Government Act 1989 requires members of Council staff and persons engaged under contract to provide advice to the Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

Hobsons Bay City Council 14 July 2015 Ordinary Council Meeting Agenda

Confidential Appendix

Kororoit Creek Trail

Discussion Paper

Kororoit Creek Trail Stages 1 - 5

1. Executive Summary

Connected shared pathways throughout Hobsons Bay are vital to encourage and support participation in cycling and walking by residents and visitors travelling in and around Hobsons Bay. Continuous off-road shared pathways are preferred where possible to reduce on-road safety concerns for pedestrians and cyclists and to encourage active participation for all.

The proposed Kororoit Creek Shared Trail is the most significant gap in the current provision of shared trails in Hobsons Bay and a high priority within the western metropolitan regional network of shared trails. The proposed trail would provide a valuable off-road connection aligned north south through Hobsons Bay. This trail would establish a central link within Hobsons Bay which would connect with the Federation Trail to the north to the Coastal Trail to the south. Indirectly the existing Laverton and Skeleton Creek Trails would also link to the Kororoit Creek Trail via the Coastal Trail. Once completed, it is anticipated that the Kororoit Creek Trail will attract 52,000 visitors to Hobsons Bay and will provide a range of economic and social benefits to the immediate Hobsons Bay community as further detailed in this report.

Council together with a range of stakeholders, including Melbourne Water and the Friends of Lower Kororoit Creek continue to progress the commitment to establish the Kororoit Creek Trail. The topography of the trail alignment together with existing rail, gas and road infrastructure along the proposed alignment result in a range of complex challenges to realise the project. In March 2014 Council received a report confirming that the development of the trail was feasible however very costly.

Early in 2015 Toyota Australia entered into discussions with Council regarding the opportunity to contribute funding by way of legacy to the local community following the imminent closure of the Altona plant. These discussions resulted in an in- principle agreement that Toyota Australia would contribute $2,100,000 towards the design and construction of Stages 1, 2 and 3 of the Kororoit Creek Trail (and $400,000 to public art on the trail).

Based on current cost estimates including escalations and contingency the total project costs to design and construct stages 1-5 is $13,365,886. This is based on the project being undertaken over the coming five years. To build the trail within this period it assumes significant funding contributions from other parties.

The purpose of this report is to provide Council with:

- A status report on the design development and approval processes for the establishment of the alignment. - Provide an overview of the design and construction issues and where relevant the respective options for consideration. - The current status on the funding options for the trail construction including a range of scenarios for consideration. - A prioritsed implementation plan of the recommendations.

2. Introduction

The Kororoit Creek Trail Regional Strategy 2005-2030 and the 2006 Kororoit Creek Master Plan (Princes Freeway to Millers Road/Cherry Lake) provide the planning framework for the Kororoit Creek corridor and a proposed alignment for the shared trail.

The 2006 Kororoit Creek Regional Strategy, auspiced by the (then) state government Department of Sustainability and Environment was developed in collaboration with the Cities of Hobsons Bay, Brimbank, Melton and Wyndham, Melbourne Water, and Parks Victoria. In addition a range of local organisations and authorities were also consulted through the development of the plan including the Friends of Lower Kororoit Creek, VicRoads, Altona Memorial Park and Bicycle Network Victoria.

The proposed development of the Kororoit Creek Trail is consistent with the goals of the Kororoit Creek Regional Strategy which are as follows:

1. The application of consistent planning controls to better protect the values of the creek corridor. 2. Development of a new regional park including the Kororoit Creek Trail and linking open space. 3. Increased resources for the planning and development of open space along the corridor. 4. The completion of the Kororoit Creek shared use trail. 5. Increased resources for the rehabilitation of the waterway corridor 6. Increased protection and enhancement of natural geological form and cultural heritage values.

Kororoit Creek is part of the extensive western basalt plains, which was formed by volcanic activity at least two million years ago. The natural escarpments and deep pools of the Kororoit Creek are a distinguishing characteristic and make it a significant waterway within Melbourne’s west and north. Through the trail development the health of the creek and surrounding environs will be improved and access to the creek alignment will showcase this unique feature to both local residents and visitors.

Melbourne Water has a requirement that any infrastructure proposed for construction within the floodplain is required to be built at a level that only allows the structure to be inundated by water a maximum of 10% of a year. This is often referred to as the 1 in 10 year flood level. In the case of the Kororoit Creek Trail project, if this requirement can not be achieved, alternative risk management solutions must be considered. For example, in Stage 4, due to the low lying creek and the proposed structure being below the 1 in 10 level, the trail will require escape routes and safety mechanisms to redirect and forewarn users.

Since the endorsement of creek planning framework, the Cities of Wyndham and Brimbank have constructed the sections of the Kororoit Creek Trail that connect to the Federation Trail and to the Hobsons Bay City boundary. The outstanding gap in the trail construction is the section of the trail from the Westgate Freeway to Cherry Lake in Altona and this remaining seven kilometre section is within Hobsons Bay.

The connection of the Kororoit Creek Trail with existing trails can be seen in Appendix A. Currently the Kororoit Creek Trail is constructed within the Cities of Wyndham and Brimbank and connects with the Federation Trail.

The Kororoit Creek Trail within Hobsons Bay comprises five stages of construction. As depicted in the appendices these stages are:

Stage 1: Princes Highway to Grieve Parade (Appendix B)

Stage 2: Grieve Parade to MacArthurs Road (Appendix C)

Stage 3: MacArthurs Road to Barnes Road (Appendix D)

Stage 4: Barnes Road to Kororoit Creek Road

Stage 5: Kororoit Creek Rd to Cherry Lake (which then connects to the existing Cherry Lake Reserve shared trails and the Coastal Trail)

In February 2014 Council received a progress report on the Kororoit Creek Trail which detailed a number of actions to be undertaken over the following year. These actions together with their current status are detailed in Appendix E to this report.

3. Trail Benefits

In summary the investment in the Kororoit Creek Trail will deliver three key benefits, which are:

 Improved realisation of the economic, social and environmental capital of the land,  More active transport network within Hobsons Bay;  Improved opportunity for healthier lifestyle and social connections compared to the rest of Victoria.

3.1 Economic Benefits

The major benefit from the development of Kororoit Creek Trail is that it will provide cycling, recreation and wellbeing opportunities for the local community and visitors through enabling access to this unique reserve which for the majority has been inaccessible.

The trail will become a destination for not only locals but also for visitors from the region. Based on 2015 counts from other Hobsons Bay trails, specifically the Laverton Creek, Coastal, Federation and Skeleton Creek Trails, it is estimated that there will be around 260,000 uses of the trail each year. It is estimated 52,000 of these will be people from outside of the region and 78,000 from the surrounding municipalities.

By 2020 these visitors will provide an estimated additional $4,200,000 for the local businesses as they engage with the local retail and tourism. This estimate includes day trip spends on refreshments, event and fitness training activities and equipment purchases and supplies.

The construction of the trail will create an additional $5,000,000 in wages and salaries and $9,000,000 of added value for Melbourne’s metropolitan west between 2015-2019. The project will support approximately 24 jobs in its first year, 18 jobs in its second and third years and 9 jobs in the final year of construction.

The project will contribute to the regeneration of this spectacular and very unique environment. Transforming what was often perceived as industrial waste land into a highly valued natural asset. This asset will help build the economic, social and environmental capital of the region.

3.2 Active Transport Network

The project will deliver the missing link in the active transport network connecting over 100,000 people with regional and local services, recreation and employment by 2019.

It is estimated that 21,500 people who work within Altona could use the trail to access the employment centre. The project has set a target of attracting 156 new commuter cyclists per annum by 2019.

3.3 Increasing healthier lifestyle options through addressing disadvantage

By working closely with a range of partner organisations it is anticipated that the trail will attract 5,000 journeys per week. Visitors will be able to enjoy the beauty of the environment as they pursue a range of different informal social and recreational activities as well as participating in a range of formal, community event type activities.

The goal is to increase the level of physical activity within the surrounding suburbs to the baseline level for the rest of Victoria. It is estimated that 800 people from within the catchment of approximately 27,000 people will use the amenity of Kororoit Creek to increase their mobility, participate in active recreation and social interaction.

There are pockets of disadvantage surrounding Kororoit Creek Reserve where large parts of the community are in between 10% and 20% poorer health than the rest of Victoria.

Of immediate concern is the health and wellbeing trajectory facing a large cohort of the population that are overweight and do not get sufficient physical activity, especially males. Males are facing high risk of chronic health illnesses that is increasing as the population ages.

The development of the Kororoit Creek Trail is a significant step towards re- addressing some of the imbalance that exists by improving the social, physical and natural capital for some of the most disadvantaged groups in the Hobsons Bay community.

The project will help strengthen and expand a number of partnerships and it is estimated that in excess of 20 organisations will contribute to increasing the number of people participating in social activities by a further 500 people per annum by 2019.

4. Design development and feasibility review

As previously reported to Council, due to the complexities and the significant costs associated with the design and construction of the Kororoit Creek Trail, the proposal is to develop the trail over a number of years. The specific timelines are also dictated by the capacity to attract project partners and external funding. The following section of this report details each of the current design and construction technical issues, complexities and identified options for further consideration.

4.1 Stage 1 – Princes Highway to Grieve Parade, Brooklyn

4.1.1 Concept Design Review

In May 2015 a hydraulic analysis of the Kororoit Creek was undertaken to design concept options for two underpasses at Princes Highway/Geelong Rd and Westgate Freeway which are located within the low lying areas. It is a requirement of Melbourne Water that the trail is located above the 1 in 10 year flood level.

Suitable trail construction solutions through both of these sections meeting Melbourne Waters’ requirements have been identified and these options are included in Appendix F. The open trail solution is the preferred solution (i.e. Option 2 for Geelong Rd and Option 3 for the Westgate Freeway). The preferred option is optimal for trail users as it is not enclosed, provides good sight lines and offers greater connection with the environment. This structure is less intrusive from an infrastructure perspective along the creek corridor and subsequently would require less ongoing maintenance and renewal requirements.

A portion of the alignment may require bank stabilization given the current topography. Coincidently this section is located within private land and consideration is required on the method of treatment.

4.1.2 Acquisition

Within the preferred trail alignment there are two parcels of land (one each in Stage 1 and another in Stage 4) which have been identified as planning anomalies as these two parcels are both privately owned and partially zoned for Public Purposes and Recreation. In considering either purchase or acquisition of the two sites and specifically the PPRZ areas, subdivision of the land is required to separate the portions. Refer to Appendix G and H which depict the sites including delineation of the PPRZ portion of the private site.

Specifically within Stage 1, the alignment includes a section of privately owned land located on the eastern boundary of the creek (561-569 Grieve Parade Brooklyn). This total site area is 13,600 sqm and the area of interest to Council for the purposes of the trail development is 6,800 sqm.

Council has three options to consider with regard to this private land parcel:

- Acquire the land – In accordance with the Land Acquisition and Compensation Act (1986) Council could acquire the portion of the PPRZ land within this privately owned parcel. Compulsory acquisition can be a lengthy and costly process and it requires a planning scheme amendment require before the acquisition. The Act also defines the options for compensation to the owner as a result of the acquisition. This option would also require subdivision of the two parcels.

- Purchase the portion of land required for the trail alignment by negotiation. This option would also require subdivision of the two parcels. - Negotiate a long term agreement with the land owner which would require ongoing maintenance and management from Council and this potentially puts the trail at risk should owners change or seek early termination (by either parties).

The Payne Investment property at 561-569 Grieve Parade, Brooklyn has title ownership extending to the centre of the Creek and the rear of the property is where the trail will be located. Initial discussions with the owner indicates there is further opportunity to discuss purchase of the land however no indication of price has been received.

This site recently sold through private treaty and received $1,350,000. The rating value on the total site is $489,000. The estimated value of this land is $85,000.

The preferred option is to purchase the portion of land required to achieve the trail alignment. It should be noted that detailed site condition assessments have not been undertaken and are estimated to cost $22,000 which are included in the project budget. For the purposes of the land purchase $85,000 has been included in the budget as the cost estimate.

4.2 Stages 2 and 3

Stages 2 and 3 are considered the least challenging stages to design and construct as standard construction methodologies will be suitable. There are no issues with the alignment, no infrastructure impediments or need for complex engineering solutions.

4.3 Stage 4 – Barnes Road to Kororoit Creek Road

4.3.1 Concept Design Review

A hydraulic design for Stage 4 undertaken in 2014 concluded that there is no feasible solution to enable the trail to be built above the 1 in 10 year flood level requirements for the full length of the trail. It is proposed subsequently that Council acknowledge this and support a compromise solution resulting in the trail being constructed at a lower level than the requirement and that Council manage the associated risks. Specifically this means it is understood that the trail within this section will flood on a more frequent basis but alternative routes are provided including escape routes. In addition trail signage and information would identify this potential access issue. Specific infrastructure would also be installed along the alignment such as boom gates to close access to the trail in periods of flood.

The alternative option is to realign the trail on road which is not preferred.

4.3.2 Acquisitions

Similarly to Stage 1, a parcel of land within Stage 4 located at the rear of the Sign Craft land (580-598 Kororoit Creek Road, Altona North) is privately owned but includes a portion which is zoned for Public Purposes and Recreation. The total site is 67,200 sqm and the portion of interest to Council for the purposes of the trail is 10,000 sqm.

The estimated value of the portion of land required for the trail (as determined in May 2015) is $150,000. For the purposes of cost estimates it is proposed that a maximum of $200,000 be included for the site to ensure the preferred trail alignment and linkages specifically within this section.

Council has three options to consider with regard to this private land parcel:

- Acquire the land – In accordance with the Land Acquisition and Compensation Act (1986) Council could acquire the portion of the PPRZ land within this privately owned parcel. Compulsory acquisition can be a lengthy and costly process and it requires a planning scheme amendment require before the acquisition. The Act also defines the options for compensation to the owner as a result of the acquisition. This option would also require subdivision of the two parcels. - Purchase the portion of land required for the trail alignment by negotiation. This option would also require subdivision of the two parcels. - Negotiate a long term agreement with the land owner which would require ongoing maintenance and management from Council and this potentially puts the trail at risk should owners change or seek early termination (by either parties).

The preferred option is to purchase the portion of land required to achieve the trail alignment. It should be noted that detailed site condition assessments have not been undertaken and are estimated to cost $20,000 which are included in the project budget. For the purposes of the land purchase $200,000 has been included in the budget as the cost estimate.

While Stage 5 alignment does not pose any significant issues, the construction methodology is likely to result in sections of boardwalk, particularly within close proximity to the Wide Bend and nearby sensitive environs leading into the Cherry Lake Reserve.

Appendix I to this report provides the trail alignment and respective stages.

5. Financial Analysis

In summary the following table illustrates the proposed budget for the project.

Funding Scenario Sources of Funding

Scenario 1 – trail and two Council Toyota Federal TOTAL/stage connection points only . Australia Government

Stage 1 $1,140,432 $571,000 Nil $1,711,432

Stage 2 $979,000 Nil $ 979,000

Stage 3 $550,000 Nil $ 550,000

Total Project Cost $1,140,432 $2,100,000 Nil $3,240,432

Scenario 2 – the trail and all linkages, rest areas etc.

Stage 1 $1,203,656 $571,000 $1,774,656

Stage 2 $ 114,426 $979,000 $1,093,426

Stage 3 $550,000 $738,000 $1,288,000

Stage 4 $2,127,045 $4,614,943 $6,741,988

Stage 5 $1,137,000 $1,330,000 $2,467,815

Total Project Cost $4,582,942 $2,100,000 $6,682,943 $13,365,885

5.1 Cost Estimates

As the trail design details and associated requirements are being further scoped the trail costs are being refined. The cost estimate as at June 2015 for the 5 stages of the Kororoit Creek Trail equates to $13,365,886. This figure includes an allocation of risk of $1.4 million for unknowns as detailed in this report and a price escalation of 25% for construction acknowledging that the project will be delivered over a number of years.

There are a number of funding and project scenarios for Council to consider as follows:

Scenario 1 - Toyota $2,100,000 and Council $1,100,000.

Currently Toyota Australia has pledged $2,500,000 towards the construction of Stages 1, 2 and 3 of the trail with $400,000 allocated to public art. At the time of writing this report draft Heads of Agreement between Council and Toyota are being finalised to reflect this financial contribution. It is proposed that the Heads of

Agreement and this funding commitment would be formally announced on the Kororoit Creek Community Planting Day on 26July 2015.

The proposed construction of the Western Distributer Network has a potential impact to Stage 1 however this project is yet to be confirmed. Council officers are represented on a project working group convened by Transurban. No detailed information regarding the Western Distributor proposed has been released however it is proposed that Council has two options for further consideration. Council could advocate for Stage 1 Kororoit Creek Trail works to be included in the Transurban Western Distributer construction period of mid 2016 – 2019. Currently Council has programmed the construction of Stage 1 to occur in the 2016/17 financial year. Alternatively, Council could continue to plan independently which will be a more costly option and could put the project at risk.

Deliverables: The scope of the construction does not include lead in paths or connections however it includes the connection to the existing section of the trail within the City of Wyndham and direct access to Barnes Road.

6. Project Funding Options

As defined in the project budget the estimated project cost is $13,365,886. The proposed funding model relies on external funding which is not confirmed at the time of writing this report. Council will continue to explore any federal, state and private funding opportunities over the course of the project development. At this time the following options apply;

Federal Government - It is proposed that a funding application is resubmitted under the National Stronger Regions Fund – Round 2. Council was advised in June 2015 that the application submitted under Round 1 of this program was unsuccessful but were strongly encouraged to reapply having addressed key areas. Council officers are in the process of updating this application and specifically addressing the core objectives of the funding program including clear articulation of how the proposal addresses disadvantage, economic benefits, confirmed project partners and funding contributions. Funding announcements for Round 2 are expected in December 2015 and allocated funds must be expended by December 2019.

State Government – Currently there is no defined state government funding program to design and/or construct shared trails. Following the state government’s recent announcement to allocate $100,000,000 to bicycle infrastructure, VicRoads is currently leading a Strategic Trails Corridors Plan. Although funding allocation details are yet to be determined it is proposed that the Transport Accident Commission (TAC) will manage these funds. Council has been represented in workshops associated with this project and continues to have input to its development. In the immediate this presents Council with an opportunity to advocate to state government via both VicRoads and the TAC the merits of this project.

Toyota Australia – Early 2014 Toyota Australia approached Council with the intent to contribute funding to legacy projects in recognition of the imminent closure of the Altona North Toyota operations plant. This has resulted in a pledge of $2,500,000 towards the Kororoit Creek Trail. Toyota have requested that $400,000 of this contribution be allocated to design and install at least one item of public art in Stages 1, 2 and 3 of the trail. In addition Toyota have requested naming rights for section of the trail and an allocation of $300,000 has been predetermined. It should be noted that the details of the naming rights will be subject to the consideration and approval by the Office of Geographic Names which is noted on the Heads of Agreement. In the event of the naming rights is granted to the satisfaction of Toyota the $300,000 will be recommitted to the design and construction of the trail.

Other private industries – there are a range of opportunities within the project to seek external funding through other local private industries which have a connection to the trail. This has been included in the project funding model and further investigation and details need to be developed.

Other agencies – There are a range of funding options available to achieve targeted works or items within the scope of the trail development. For example, Melbourne Water has a range of funding programs which aim to improve river health. The project funding model is based on the identification of these funding programs and application where relevant.

7. Project Risks

Various project risks have been identified and these are further detailed as follows:

Stage 1 – The Western Distributer Proposal Design and Construction – As this project is yet to be scoped in detail there is minimal information available regarding the widening of the Westgate Freeway at Grieve Parade and the implications this may have on the alignment of the trail. Council is represented on a Project Working Group which is convened by Transurban. It is anticipated that a decision on the future of this project will be made by late 2015.

Stage 4 National Rail Freight Line, State Rail Line, National Oil Line and Gas Pipe Line Crossing – Preliminary discussions between Council, Viva, VicTrack and Melbourne Water has secured in-principle agreement for the trail alignment and design treatments. A number of specific restrictions will be imposed in accordance with National Security and community safety requirements as determined by the respective authorities. It is understood these restrictions will be managed through a range of standard design solutions.

Land Ownership – Should the two private land owners decline Council’s offer to purchase the land required for the trail, Council will need to consider compulsory acquisition. As detailed in this report this is a costly and time consuming process and poses more significant risk potentially jeopardizing the project.

Capital Risk – Council is reliant on external funding to complete this trail development. The development of the Heads of Agreement with regard to the Toyota Australia funding contributions are progressing with the intent to have these agreements endorsed by mid July 2015. Council officers are also revising the National Stronger Regions Funding Application to be submitted under Round 2 of the fund by 31 July 2015. As detailed in the budget, Council is required to contribute financially to the project In the event of Council not securing federal and state government funding, the project is at risk. These capital risks also have reputational implications for Council.

8. Recommendation This report provides Council with an update on the status of the current planning, design development and construction of the Kororoit Creek Trail which is in progress. As detailed in this report there are a range of items which require further exploration and progress to ascertain future actions. The recommendations included in the Council Report support the continued progression of this project acknowledging the current status and some of the issues as detailed in this report. It is proposed that further regular reports will be provided to Council to report on the continued progression of the project.

Appendices

Appendix A – Overall connections map with other trails including Kororit Creek Trail Masterplan 2006

Appendix B – Princes Hwy to Grieve Parade (Section 1)

Appendix C - Grieve Parade to MacArthurs Road (Section 2)

Appendix D - MacArthurs Road to Barnes Road (Section 3)

Appendix E – Status Report

Appendix F – Proposed Structures for underneath Princes Hwy and Westgate Freeway.

Appendix G –561-569 Grieve Parade, Brooklyn

Appendix H – 580-598 Kororoit Creek Road, Altona North

Appendix I – Trail alignment and stages

PROJECT GOVERNANCE STRUCTURE KOROROIT CREEK TRAIL

The following governance model will be used by Hobsons Bay Council to deliver the Kororoit Creek Trail Project (Stages 1 to 3). The model defines responsibilities and roles of the various groups and the reporting structure for the project.

Any changes to the representation on the Governance Structure must be approved by the Project Steering Committee.

It is important to note that one of the prime objectives of this project is to achieve whole of Government outcomes as well as the inter departmental outcomes of the organisation.

Governance Model

Council Project Steering Committee

Senior Project Manager

Project Control Group

Reference Groups

Community Groups and Authorities Public Art Events

User Groups

Hobsons Bay City Council_Kororoit Creek Trail_(Draft) Governance Model For Discussion Page 1

Project Steering Committee (PSC)

The Project Steering Committee is responsible for

 Defining and confirming the Agreed Business Objectives  Delivering the agreed business outcomes and expected benefits,  Optimising the cost-value equation;  Ensuring timely delivery in accordance with the agreed budget and project schedule;  Ensuring an appropriate risk management tools/approach/matrix to be is in place and used;  Monitoring project performance and taking action to address project risks to ensure the project is delivered including signoff on additional resources;  In the event that the project outcomes are not achieveable or at an appropriate cost, acting to optimise the outcome or changing scope as appropriate.  Ensuring CEO/Councillors are kept informed on the Project Status.

Key decision points for Signoff and approval of will be:

- project deliverables (ie Client Project Brief) - full business case. Only robust full business cases need to be considered. - risk assessment and mitigation reviews which will be detailed at each Project steering Committee meeting - project schedule. - procurement method and documentation are consistent with Council’s policy and objectives. - communication and event announcements - contracts and any major variations. - any funding submissions and subsequent funding agreement terms and decisions on partnership arrangements.

Members: Councillor Sandra Wilson (Chair), Hobsons Bay City Council Councillor Jason Price, Hobsons Bay City Council Katarina Persic, Toyota Matt Mulqueeney, Waterways and Land Program Manager – Werribee Region, Melbourne Water Chris Eddy, CEO of Hobsons Bay City Council, Sherry Clarke, Director of Infrastructure and City Services Natalie Walker, Director of Strategic Development Stephen Zelez, Manager of Communication Eddie Knight, Manager Infrastructure and Projects Marg Scanlon, Manager Assets, Sport and Recreation Barbara Mitrevski, Senior Project Manager - Trails. Meeting Frequency: Every second month initially however meetings will move to a quarterly

Hobsons Bay City Council_Kororoit Creek Trail_(Draft) Governance Model For Discussion Page 2

Senior Project Manager

The Senior Project Manager is responsible for

- Time, scope and budget reporting and analysis; - Governance advice and monitoring - Risk assessments and mitigation reviews - Recommendation of intervention measures and assessments to get on track. All communication between the Project Steering Group, Project Control Group and reference groups will need to be directed through the Senior Project Manager.

Member: Barbara Mitrevski, Senior Project Manager – Trails

Project Control Group (PCG)

The Project Control Group is responsible for detailed information associated with the development of the project. The team are Council advisors to the project for various components of the projects and include the following Council areas:

Property – for ownership details, Aquisitions and Naming Right.

Planning – for guidance on permit requirements.

Technical Engineering Design and Construction – for Management of the Design Construction and overall Delivery of the project to Councils standards and utilising Councils processes and procedures.

Communications and Events – for all marketing and external engagement issues including event management and external communications.

Landscaping – for amenity issues associated with the design

Civil Maintenance – to ensure the design can be maintained at minimal cost

Public Art – to run the project management of the selection and installation of the public art installation component of the project.

Client Representative – to ensure that any discussions held by the Project Control Group are consistent with any vision or external funding submission requirements.

Any variations requested to the scope of the project by the Reference groups must be approved by the PCG prior to them being forwarded to the Project Steering Committee. Variations which affect time, quality or cost must be approved by the Project Steering Committee.

It is the role of the Project Control Group to ensure that a whole of government approach is taken to the project by identifying risks, ensuring program and design standards are being met and assisting the project manager with day to day issues associated with the projects delivery.

The Project Control Group will report to the Senior Project Manager on key Council requirements associated with the project and provide advise on how to manage the reference groups.

Hobsons Bay City Council_Kororoit Creek Trail_(Draft) Governance Model For Discussion Page 3

Members: Katarina Persic, Toyota Representative

Gerard Morel, Melbourne Water

Geoff Mitchelmore, Chair of Friends of Lower Kororoit Crk Allan Breasley, Coordinator Civil Engineering Brendan Murphy, Manager Planning Building and Health Services

Janet Dawes, Manager of Culture and Economic Development Mel Odendaal, Property Management Advisor

Spencer Evans, Senior Asset Information and Systems Officer

Jake Trevaskis, Coordinator Client Services* Dave Murnane, Coordinator Parks Barbara Mitrevski (Chair), Senior Project Manager – Trails

Meeting Frequency: Monthly basis.

*It will be the role of the internal Client Representative to liaise closely with funding partners to ensure that the requirements of MOU’s and funding Agreements are being met.

The Client Representative will prepare the Project Brief in consultation with the Project Manager once clear objectives and scoping of the project have been firmly defined and

approved by the Project Steering Committee.

All technical Issues will be run through User Groups.

Hobsons Bay City Council_Kororoit Creek Trail_(Draft) Governance Model For Discussion Page 4

Reference Groups

It is proposed that three reference groups will need to be formed and these groups will be the main mechanism of informing key stakeholders of the projects status, objectives, potential risks, and opportunities of the project. Information to each of these groups can either be made through formal meetings or via electronic correspondence.

Group A: Stakeholder – Community Groups and Events

Stakeholder Reps: Refer to Appendix A for the list of contacts which would need to be informed as part of this project.

Council rep include: Georgi Burns (Chair), Project Engagement Officer (Chair)

Katarina Persic, Toyota Representative

Barbara Mitrevski, Senior Project Manager – Trails Stephen Zelez, Manager of Communication Svea Young, Comms Advisor

Group B: Stakeholder – Authorities

Stakeholder Reps: Melbourne Water, Brimbank City Council, VicRoads, VicTrack, Wyndham City Council, Representatives from Wurrunjeri, Other Landowners.

Council reps: Barbara Mitrevski (Chair), Senior Project Manager – Trails Allan Breasley, Coordinator Civil Engineering

Group C: Stakeholder Engagement – Public Arts

Reps: Arts and Events, Communications, Toyota Representative

Stakeholder Engagement Groups are to meet on an a adds needs basis. Information may be directly issued to members of the group instead of holding a formal meeting.

Council Reps Include: Janet Dawes, Culture and Economic Development Rep (Chair)

Katarina Persic, Toyota Representative

Barbara Mitrevski, Senior Project Manager - Trails

Meeting Frequency: As required.

Hobsons Bay City Council_Kororoit Creek Trail_(Draft) Governance Model For Discussion Page 5

Appendix A

Companies

These are the companies that back directly onto the Kororoit Creek on both sides of the creek.

Toyota

Toll

Qube

Masalkouski Group

Hyde Park Tank Container

MTU Detroit Diesel

ANL container Storage

Quality Transport Refrigeration Services

Greater Metropolitan Cemetary Trust

Mobil

Mr Popovich - Landowner

Signcraft – Landowner

Community Groups / Residents/User Groups

BRAG (Brooklyn Residents Action Group)

Maltese Bocce Club

Altona North Football Club

Western Jets

Agility Dog Club of Victoria

Friends of Lower Kororoit Creek

Altona North Residents

Brooklyn Residents

Bicycle Victoria

Bicycle User Groups (BUGS)

Hobsons Bay City Council_Kororoit Creek Trail_(Draft) Governance Model For Discussion Page 6

Walking Groups

Disabled Advisor Group

Traditional Aboriginal owners, Wurrunduri, Boonwurrung Foundation, Bunurong Land Council, Bunurong Land and Sea Association.

Authorities

VicRoads

Melbourne Water

Parks Victoria (Strategic perspective and that the creek runs into a Marine Reserve)

EPA

SES (Flood perspective)

Vic Track

Council departments

Projects and Infrastructure (Engineering and City Design and Urban Projects)

Assets and Sport and Recreation

CMT

CEO

Mayor and Councillors

Communications Department

Strategy and Advocacy

Cultural and Economic Development

City Services (Park Department, particularly the Conversation Team)

Learning Communities

Planning Department

Hobsons Bay City Council_Kororoit Creek Trail_(Draft) Governance Model For Discussion Page 7

KOROROIT CREEK PEDESTRIAN AND CYCLING TRAIL

Unlocking our natural environment and increasing active recreation in Melbourne’s west A joint announcement by Toyota and  The trail will deliver Hobsons Bay City Council will be made on National Tree Day on Sunday 26 July $4.2m of added value 2015 at the Friends of Kororoit Creek’s to the local economy community tree planting event at Harris per year Reserve, Altona North. Members of the community including Council and Toyota employees will plant more than 3,300 trees on the day.

The The The The place vision benefits partners

Kororoit Creek flows through Over the last ten years members of The trail would build a destination • The trail will become a destination Toyota is a long-time manufacturer Melbourne’s western suburbs across our local community in Hobsons Bay around the creek’s natural environment, and bring people to Melbourne’s west in Altona with their plant located The 81km, with headwaters at Mount have worked tirelessly to transform the providing a place for people to exercise, adjacent to Kororoit Creek. In what • It will provide a new north-south Aitken and ending as it flows into Kororoit Creek water catchment from an play, relax and socialise and most is a very generous offer, Toyota has opportunity connection along a revitalised but Port Phillip Bay in Altona. inaccessible industrial rubbish dump into importantly it would address the confidentially approached Council with currently inaccessible landscape Hobsons Bay City a tree filled green corridor with more than common perception that this area approval to fund around 3km of the The section of Kororoit Creek in 50,000 trees now planted. of Melbourne’s West is an industrial • It will connect Hobsons Bay City 7.5km of a pedestrian and cycling trail Hobsons Bay between Geelong Road Council is looking for wasteland with a polluted waterway. Council’s Coastal Trail with the along the creek. and Millers Road is a spectacularly The missing connection to bring people Federation Trail in northern Brooklyn project partners who beautiful creek. The section forms a into the region is the construction of the Toyota sees this trail as the first of can help to deliver this north south corridor between the bay Kororoit Creek Trail which will add more • It will contribute to the health and their official legacy projects and a and the upper sections of the creek than 7.5km of pathways to Hobsons wellbeing of the many residents way to give back to a community and very important project and visitors as it winds its way northwards through Bay and would be a lasting legacy for municipality that has given so much to in Melbourne’s West. Brimbank to Caroline Springs. Melbourne’s west. • It will deliver $4.2m of added value their company over many years. to the local economy per year Toyota’s contribution will allow Council • The trail will attract 4,000 journeys to kick-start this project and we will also per week be seeking funding from other levels of The trail will attract 55,000 visitors government to allow us to complete the • It will attract 55,000 visitors and trail over the next decade. and encourage engagement encourage engagement with retail with retail and tourism or other and tourism or other amenities in the locality by 2019 amenities in the locality by 2019 • It will deliver the missing link in the active transport network connecting over 100,000 people with regional and local services, recreation and employment by 2018 To Melbourne CBD Federation Trail Stage 1 To Skeleton Creek Trail Historic Stage 2 Bluestone Bridge BROOKLYN Stage 3

West Gate Fwy Stage 4 (future)

Princes Fwy ALTONA NORTH Stage 5 (future)

Blackshaws Rd Cherry Lake Trail Grasslands Existing Kororoit Creek Trail

Play Space McArthurs Rd

Kororoit Creek

Barnes Rd Millers Rd

Grieve Pde Swift Parrot

Kororoit Creek Rd

Coastal Trail connects to: Altona • Williamstown Skipper (Beach, seaport Butterfly and tourism precinct) • Westgate Punt (to Melbourne CBD)

Cherry Lake

Coastal Trail connects to: SEAHOLME • Truganina Explosives Reserve • Truganina Swamp Play and • Point Cook Picnic Space Coastal Trail • Skeleton Creek • Werribee River (Port Phillip Bay Trail) Hobsons Bay • Werribee Open Zoo ALTONA Melbourne • Werribee Sth Marina • Cheetham Wetlands/Ranch

Pier St

Altona Beach VICTORIA

N PORT PHILLIP BAY