A PUBLICATION OF THE NORTH DAKOTA LEAGUE OF CITIES
STRONG. DYNAMIC. CITIES.
MARCH 2018
A workshop for Elected and Appointed Officials March Madnessvs. See page 7-9 Sense & Sensibility
CITY Minot PROFILE
See page 15 Your community’s future is here
Partners in building an even stronger North Dakota
More than 80 North Dakota cities rely on us to help their residents thrive. Let’s talk about your community. Contact us today.
701.282.4692 · mooreengineeringinc.com [email protected]
2 March 2018 | CITYScan FEATURED IN THIS ISSUE
From the NDLC Executive Director ...... 3 Municipal Law Book AVAILABLE! ...... 18 From the NDLC President...... 4 NDLC’s Auditor’s Certification Program ...... 19 Product and Services Guide Now Available! ...... 5 An Election Primer for 2018...... 20 If I Were Mayor Essay Contest Rules...... 5 Tiniest Town...... 24 Try a Webinar!...... 6 Resolve + Resourcefulness...... 26 March Madness Information ...... 7-9 Tax Increment Financing & Renaissance Zone Reminders . . . . 27 How to #Hashtag ...... 11 North Dakota Cares Community Program ...... 27 LAST CALL! 2018 Scholarship Application...... 13 Leadership Exchange Program ...... 28 Unmanned Aircraft Coverage...... 14 CITY PROFILE: The Magic of Minot...... 15 Cooperative Purchasing – Get What You Need! ...... 29 Applause, Applause...... 16 Supreme Court to Decide Billon Dollar Sales Tax Case . . . . . 32 Business Incentive Accountability Law Annual Report Due . . . . 16 Building HR Together ...... 34 APWA 2018 Project of the Year Nominations...... 17 Community Forestry Grants Available Now ...... 36 IN EACH ISSUE Ask NDLC ...... 23 Webinars...... 37 Meeting Procedure...... 30 Municipal Calendar...... 38 Hometown, Homegrown...... 35 Community Calendar...... 39 CITYBeat ...... 35 Bulletin Notes ...... 40
ADVERTISERS INDEX Ackerman-Estvold...... 38 Moore Engineering...... Inside front cover AE2S...... 34 Nationwide Retirement...... 37 AE2S Nexus...... 35 North Dakota Insurance Reserve Fund...... 14 Black Mountain Software...... 27 North Dakota State Procurement Office...... 10 Bolton & Menk, Inc ...... 19 NRG Technology Services...... 18 Brosz Engineering...... 1 Rath & Mehrer...... 32 Dougherty & Company LLC...... Outside back cover Short Elliott Hendrickson Inc . (SEH) ...... 17 H & H Coatings, Inc ...... 25 SRF Consulting Group, Inc ...... 36 Houston Engineering, Inc ...... 22 Interstate Engineering...... 29 Stantec...... 24 KBM GeoSpatial LLC...... 26 Starion Bond Services ...... 28 KLJ...... 4 T&R Electric Supply Co ,. Inc ...... 13 Lewis & Clark Development Group...... Inside back cover Widseth Smith Nolting...... 30 Maguire Iron ...... 23 Wold Engineering...... 21 CITYScan | March 2018 1 About NDLC The North Dakota League of Cities has served as a key resource for CITYScan is published 10 times yearly by the cities and park districts since the early 1900s when the League of North Dakota League of Cities at 410 E Front Ave, North Dakota Municipalities was organized in Grand Forks . City Bismarck, ND 58504 . Subscriptions are $20 per year . Advertising rates on application . Deadline for officials had a vision – they recognized the importance of joining advertising and copy is the first of the preceding together to speak as one voice for the benefit of all . month . Permission to use any original article if credit given . Opinions expressed in articles do not necessarily express the position taken by NDLC . Those early city leaders also understood the benefits of sharing experiences . From the Editor: Chelsey Benson, NDLC Advertising/Circulation: Carissa Richter, NDLC account of the first meeting on September 25, 1912: "Another object of the League is Design Director: Chelly Bosch, Elegant Designs to disseminate the information which the different cities may have on these and other city problems, so that when one has met and solved any problem, the other members ND League of Cities Staff: of the League may have the benefit of its experience, without having to pass through (701) 223-3518 • www ndlc. org. the perplexities and uncertainties of the experimental stage." Blake Crosby • blake@ndlc .org Executive Director The League works with the Legislative Assembly to address the needs for our cities and Stephanie Dassinger • stephanie@ndlc .org municipal parks, and the staff informs city leaders about legislative changes that may Deputy Director/Staff Attorney affect cities . The League offers seminar and training opportunities for city elected and
Carissa Richter • carissa@ndlc org. appointed officials through the year . Many of these opportunities are offered by the Member Services and Office Manager League’s Municipal Government Academy (MGA) . MGA offers a four-tiered certificate program that provides tools for effective leadership . Chelsey Benson • chelsey@ndlc .org Training Services & Communications Manager Today, the League continues to encourage dynamic local leadership by providing educational opportunities and myriad services to city officials, by connecting resources POSTMASTER: SEND ADDRESS CHANGES TO: with needs, and by representing the interests of municipalities in state and federal NORTH DAKOTA LEAGUE OF CITIES, 410 E FRONT AVE, BISMARCK, ND 58504 public policy discussions .
About the Cover Drew has been a real estate agent for 12 years in the city of Minot. The cover photo was
Issue 3 used in his “Minot Life Channel” and campaign to push positive messaging about the state
■
of North Dakota and the city of Minot. This campaign encourages people to post pictures of what they love about Minot on social media and tagging Minot. The campaign is up and running at www.facebook.com/minotrealestatecoach/ Cover Photo Credit:Drew Wierson | State Fair credit (left): Minot CVB Do you want to see your city on the cover? Volume 86 Volume Send your North Dakota city photo ideas to [email protected].
NDLC Executive Board 2017-2018 President: Katie Andersen, Mayor, Jamestown
Vice President: Dan Stenvold, Mayor, Park River
Past President: Chris West, Mayor, Grafton Highlights
NDLC Regional Executive Board Members Diane Affeldt, City Auditor, Garrison Chuck Andrus, Council Member, South Heart SOCIAL MEDIA Darrell Bjerke, Mayor, Beulah Has your city Tate Cymbaluk, City Commissioner, Williston gone social? Todd Feland, City Administrator, Grand Forks Next time you Tina Fisk, City Administrator, West Fargo post on your Aaron Gravos, Council Member, Watford City social media accounts Tag April Haring, City Auditor, Oakes #NDLCsocial Jeffrey Russo, Mayor, Lakota on your city Mike Seminary, Mayor, Bismarck postings to be Kevin Ternes, City Assessor, Minot featured here in upcoming issues . Wanda Zimmerman, City Auditor, Lehr 2 March 2018 | CITYScan Blake Crosby, Executive Director (701) 223-3518 [email protected]
From the NDLC Executive Director
Here it is March and winter has only two weeks left. I know this because Punxsutawney Phil saw his shadow on February 2 which meant six more weeks of winter. Now four weeks have gone by so using the calculator app on my smartphone that leaves only two weeks to go. We’ll see if my smartphone is really that smart. March Madness is a big event this month taking place on March 6 and 7 and you can always register at the door if need be. This event is a great time to have a little “Spring Break” with your colleagues and take home some valuable and important information you can use in your job and for yourself. The election cycle for local and state positions is here and candidates are announcing their intentions. It is important to reach out to all candidates on a regular basis to make sure they understand the workings of local government. Be sure to correct any misinformation that may become part of public discussion as soon as you hear about it. In today’s news cycle we can’t afford to wait a day or two to respond. A number of state initiatives have been rolled out over the past few months under the direction of Governor Burgum. A recent initiative launched by NDDOT is “Vision Zero.” The objective is to work towards zero motor vehicle fatalities. There were 113 motor vehicle fatalities in 2017 and, as in 2016, the majority of them were due to not using seat belts and alcohol related. Those are easy fixes that all of us need to be aware of and as elected or appointed officials you have a responsibility to share that awareness with your citizens. The Governor’s Main Street Initiative Summit was February 12 and 13. We will be asking a variety of city officials to provide us with notes and comments which we will be posting to our website for those of you unable to attend. The League continues to partner with the Governor’s office and the ND Department of Commerce on development of the Initiative as the framework is being built out. And again, look for information on our website as the Initiative progresses. The opioid crisis is not letting up anywhere across the entire country and North Dakota is no exception. North Dakota could have 70+ deaths attributed to opioid addiction in 2017. Many states, cities, counties and other jurisdictions across the United States are suing pharmacy companies and distributors to recover the costs of law enforcement, incarceration and rehabilitation attributable to opioid addiction. Your city council/ Do you want to see your city on the cover? commission may be approached by law firms asking if your city wishes to participate. Several different law Send your North Dakota city photo ideas to [email protected]. firms are involved in this litigation with different levels of experience and different rates of compensation based on recovery. Listen carefully and have your municipal attorney in on the discussion. If they sue on behalf of your city and are successful in being awarded damages, a portion of those funds will go directly to your city. Enjoy the end of winter…first day of Spring is March 20. Daylight Savings Time begins on March 11…set your clocks ahead. Celebrate with the Irish on St. Patty’s Day…March 17. Have a great March and don’t forget to stop and smell the crocuses. The BEST government, is LOCAL government.
As you’re reading through this month’s CITYScan be on the lookout for this image . Once you find Find the the image email Chelsey at chelsey@ndlc org. with the page number where the image is located and you will be entered in a drawing for a prize from the League . Remember, this image can be anywhere within Image! the publication, good luck! Last month's snowman was on page 25. Correction on the City Profile in February 2018 – The author was Laurie Dietz, Carrington Area Chamber of Commerce. CITYScan | March 2018 3 Katie Andersen 2017-18 NDLC President
Cities and the Maker Movement
What is the Maker Movement? What can Cities do to support the Maker Movement and The Maker Movement is a cultural development of artisans Local Makers? and small manufacturers who create, craft and develop new and 1. Review zoning and ordinances to be artisan friendly. For interesting ideas and products. The products can be categorized example, in which zoning would a craft brewery locate in by the three “B”s: Bags, Brews and Bots. “Bags” represent all your community? Does your zoning allow for the brewing products that someone might wear, such as, jewelry, clothing, and local sale of the products? Where would a small purses, belts, etc. “Brews” represent all products that someone clothing design business locate? Does your zoning allow for might consume. Of course this includes crafts beers and wines, manufacturing, assembly and shipping operations, as well but it also includes jams, cakes, beef jerky and other specialty as a local retail presence? Many cities even have a specific food and beverages. “Bots” represent technology creations. This artisan manufacturing zone definition. could be anything from mobile apps to robots. 2. Create Makerspaces/Incubators/Accelerators to support the How did the Maker Movement start? entrepreneurial spirit of the movement, provide valuable A few tipping point events: technical, marketing and administrative assistance and help • In June 2005, Etsy launched their online platform for small manufacturers scale their small business from home- artisans to sell their crafts. This was one of the first tipping based to a commercial or industrial location. points that helped hobbyists and crafters sell their products 3. Evaluate your business-friendly environment. It should be beyond their local craft show or flea market, exponentially a friendly, efficient process to start a business in your city. increasing potential customers. Are your permits available online? Can you pay with a credit • In February 2009, Square, Inc. was launched. Finally, small card? Are the staff at City Hall and your local economic artisans had a convenient, on-site or online, low-cost way to development offices knowledgeable about the license and collect credit card payments. permit requirements? Do you have the contact information • In September 2012, The New York Times reports that the “The greater “Made in America” label is regaining popularity, with more readily available for any additional resources such as danger for most consumers buying domestic, local goods they feel represent of us lies not in “old-school craftsmanship, even luxury.” the Secretary of State’s office? How does a business know setting our aim too Why is the Maker Movement important to cities? what incentives might be high and falling The United States has an estimated 135 million makers. These available? Are those incentives short, but in setting makers are increasing economic activity, repurposing previously easy to apply for and utilize? our aim too low underutilized and blighted spaces, improving products and Embrace the Maker Movement and achieving our services in local communities and selling their products globally and encourage a culture of mark.” bringing dollars, from around the world, into the community in entrepreneurship in your city! -Michelangelo, Artist which they reside.
K LJE NG.COM
4 March 2018 | CITYScan Carissa Richter, Member Services and Office Manager (701) 223-3518 [email protected]
Product and Services Guide Now Available!
North Dakota League of Cities 2018 Products and In February, the third annual Product and Services Guide was sent out to all cities. This Services Guide yearly publication includes information about our current Business Associate members. The League’s Business Associate membership is designed to promote best practices through information sharing between businesses, organizations and individuals interested in building stronger cities. We encourage all cities to make it a priority to work with Business Associate members whenever possible. Their support and involvement allow us to provide many of the services that cities rely on every day and we appreciate their dedication to our League and municipal government. Thanks to our RFP & RFQ Sharing Service, League members can now use the League’s Business Associate Program to help get their community’s RFPs & RFQs to more prospective Business bidders. Learn more about this service at www.ndlc.org/rfp or on page 39. Associate North Dakota League of Cities For question about these programs or to obtain additional copies of the Guide, contact A guide dedicated to resources to help you build... Carissa at 701-223-3518 or [email protected]. Strong. Dynamic. Cities.1
If I Were Mayor Essay Contest Rules
Third and seventh grade students living in North Dakota can participate in this annual essay contest designed to get them thinking about civic leadership . Please share this opportunity with local schools and the citizens of your city . 2017 Essay Winners with the Governor The rules are simple: • Essays must be the original work of third graders and seventh graders in North Dakota schools or home schools. • Any third or seventh grade student may submit one essay; multiple entries from one author will not be accepted. • Essays should be no longer than one page in length and must answer the following questions: 1. Why is your city great - what makes it special? 2. What would you do to improve your city if you were mayor? 3. Essays may deal with community issues. Originality of thought and creativity will be considered. Entries submitted by teachers must have the author’s name, school and teacher’s name on the back of each essay. Entries ND League of Cities President and Jamestown Mayor Katie submitted by individual students must have the author’s name, Andersen; Will Lindbo, Crosby; MacKenzie Rist, Burlington; address, parent’s name and phone number on the back. Governor Doug Burgum; Malory Kemp, Cavalier; Sloan McCray, Hazen; ND League of Cities Executive Director Blake Crosby All entries must be mailed to North Dakota League of Cities (410 E Front AVE, Bismarck, ND 58504) and postmarked no later than March 15, 2018.
CITYScan | March 2018 5 Chelsey Benson, Training Services & Communications Manager (701) 223-3518 [email protected]
Try a Webinar!
About six years ago, the League starting hosting webinars and we’ve grown the program ever since . We know if you give it a try, you’ll love it!
What you need: sent to you following the webinar. You can then view the webinar A computer with an internet connection. That’s it. on your own time. How a webinar works: Interested in a webinar from the past? We have all our • Watch CITYScan and the League’s website for the webinar past webinars available for you as well. Visit www.ndlc.org/ schedule. We try to schedule at least one webinar a month. webinarsondemand to see what is available. If the webinar was • Find the registration link to the webinar you’re interested in complimentary, it is available for immediate viewing. If there is a at www.ndlc.org/events. fee, register and I’ll email you the link with the password to view • Register for the webinar. Webinars are priced at $25 for the webinar. NDIRF members and $40 for non-members. Please keep Our in-person League events are valuable and we’ll never in mind this price is per person. stop hosting them, but webinars are a great way for us to share • Receive an email from me with a link to finish your valuable information too! Webinars have become one of the registration. At the time of the webinar you'll revcieve a fastest growing, most loved resources for education and we think login email, click this link to be connected. you’ll find them very helpful. You can ask questions live during the webinar by typing them Another perk to attending a League webinar is that MGA out in your chat box, but we talk about that at the beginning of members receive credit for attending! Each webinar is worth the webinar. one MGA credit and will automatically be given to you once If you are unable to attend the webinar live, register for the you register. If you’re not a MGA member and would like more event anyway and a link to the recording will be automatically information on how to get involved, visit www.ndlc.org/enroll. I hope to “see” you online for our Communication Basics webinar scheduled for March 22!
North Dakota League of Cities
6 March 2018 | CITYScan A workshop for Elected and Appointed Officials March Madness Sense & Sensibilityvs. Tuesday, March 6 – Wednesday, March 7, 2018 Radisson Hotel, 605 East Broadway Avenue, Bismarck, ND 58501 March Madness Opening Speaker
Certified HR Professional, Author and Joy Refueler, Dawn Kaiser, inspires individuals to unleash the joy in their life, in their work and in their leadership. Delivering more than 100 live events annually, Dawn has become known for her inspirational ideas on heart driven leadership, cultures of joy and positive psychology that fuels success. She has contagious enthusiasm and passion for life. As one person said, “when you listen to her speak she just makes you feel good about yourself.” She is a national speaker, a humanitarian and an entrepreneur. Dawn has her ME, ACB, PHR, SHRM-CP and whole host of other alphabet letters, all which boil down to mean that she has experience in HR, education and communication. She has been in the HR/OD Training field for more than Dawn Kaiser a decade. She is a joy junkie who loves to spread delight to the world!
Register www.ndlc.org/marchmadness I hope to “see” you online for our Communication Basics webinar scheduled for March 22! today!
THANK YOU to our 2018 March Madness Sponsors
CITYCITYScanScan || JanuaryMarch 20182018 7 A workshop for Elected and Appointed Officials March Madness Sense & Sensibilityvs. Tuesday, March 6 – Wednesday, March 7, 2018 Radisson Hotel, 605 East Broadway Avenue, Bismarck, ND 58501
Register www.ndlc.org/marchmadness Optional Tuesday Event: today! Grant Writing Workshop The complexity of municipal government today can drive Tuesday, March 6 • 8:00 a.m. – Noon a person wild. Before you feel the need to plead insanity, we can help. Join us for the 15th annual March Madness Kick off March Madness with this optional add-on session Workshop! designed to improve your grant writing skills. Upon completion • Improve your leadership skills of this grant writing workshop you will be able to… • Gather innovative ideas from best practices of other cities • Know how to research for and find available grants • Focus on growth in North Dakota • Create the fundamental elements of a grant writing proposal • Develop connections as you socialize with other city package such as the Cover Letter, Summary, Introduction, Problem officials Statement, Project Description, Evaluation, Letters of Support, • Improve on your grant writing skills at our Tuesday Budget and Appendices morning workshop • Customize a proposal to match a grant maker’s interest • Develop skills needed to prepare a professional, competitive, • Celebrate the success of MGA graduates compelling and successful grant proposal • Identify the differences between government and foundation proposals 50/50 Drawing to be Held Registration is $15 and includes refreshments. We will be holding a 50/50 drawing on Tuesday, March 6. MGA members will receive 4 MGA credits for All proceeds will be go towards the Jan Jordan Scholarship fund. attending the grant writing workshop. This workshop is The winner will be drawn during the Tuesday evening social. limited to 50 participants, register early!
March Madness is open to all elected and appointed local officials. Registration fee is $170. MFOA members who have paid their 2018 dues by February 15 are eligible for a $30 discount. Code must be used at time of registration to receive discount. A complete list of this year’s Leadership Training Program Award Winners can be found at www.ndlc.org/mgacredits
Rooms are available by calling the Radisson at 701-255-6000 (specify the NDLC18 block of rooms). The room rate is $83.70 plus tax (single) and $83.70 plus tax (double). Contact the hotel directly to make your reservation. MGA Leadership Training Program participants will have the opportunity to receive 14 credits by North Dakota League of Cities filling out a MGA card (available at registration). **Cancellations received by 5:00 p.m. on February 26 will receive a full refund. No refunds will be given for cancellations received after 5:00 p.m. on February 26 and any outstanding invoices must be paid. Anyone who plans to attend the seminar and needs assistance because of a disability should contact the League at 701-223-3518.
8 January March 2018 | CITYScan A workshop for Elected and Appointed Officials March Madness s. Sense & Sensibilityv Agenda Tuesday, March 6 Wednesday, March 7 Noon Registration 7:30 a.m. Continental Breakfast 12:30 p.m. Welcome & Introductions 8 a.m. Technology Tips & Tricks – This session will discuss tips on the hottest technology topics of the day and 12:45 p.m. NDIRF Session: Professionalism & Etiquette how you can use them in your day-to-day work. (Lonny in the Workplace: Getting Along with Better Bosch, Service Manager & Lloyd Nantt, Systems Engineer, Manners – Have you ever put your foot in your NRG Technology Services) mouth while talking to a coworker? Have you posted something on social media that then 9 a.m. Medical Marijuana Update – Attend this session to caused conflict in the workplace? This session hear an update about where the implementation of will focus on increasing employees’ awareness medical marijuana in North Dakota is at and where it of workplace expectations and office manners. is going. (North Dakota Health Department, Medical We will explore such topics as email and social Marijuana Division) media etiquette, effective communication and professional behavior in workplaces. (Dawn Kaiser, 10 a.m. Networking Break Certified HR Professional, Author) 10:15 Developing Your Employee Handbook This session Special thanks to sponsor NDIRF will cover how to create a good employee handbook 1:45 p.m. Networking Break and examine the pitfalls of not having a well-drafted employee handbook. (KrisAnn Nordby-Jahner, Attorney, 2 p.m. Social Media for Your City – Social media is Vogel Law Firm and Vanessa Lystad, Attorney, Vogel no longer a cutting-edge tool in government Law Firm) communication strategies, it has transitioned to a standard, and some may argue, most effective Noon Leadership Training Program Awards Luncheon way cities engage with their residents. It is also 1 p.m. Census Bureau’s Local Update of Census Addresses ever-changing and morphing making it difficult or LUCA Program – “Understanding the Census to ‘master’. Join us for a nuts and bolts discussion Bureau’s LUCA (Local Update of Census Addresses) on everything from strategy and content creation Program and the city’s role” in reviewing the Bureau’s to staying up-to-date and hear how the city of address file for your area. This “how to” session Grand Forks uses social media as a central tool in covers steps for preparation, the process of reviewing their communication strategy. (John Bernstrom, addresses, using GUPS software, submitting changes, Communication Specialist and Peter C. Steele, and understanding what feedback to expect from the Communication Specialist, City of Grand Forks) Bureau leading up to Census 2020. (Jason Dean, Census 3 p.m. Networking Break Bureau) 3:15 p.m. Water Audits and Non-Revenue Water Utilities 2:15 p.m. Budget Preparation* – Preparing for a budget can be face a multitude of challenges in providing one of the most stressful parts of city administration. an ample supply of safe drinking water to its This session will help relieve some of the headaches customers. A comprehensive water audit can and provide a basic plan for how to approach a budget. help identify sources of non-revenue water April, Darcie and Sarah will go through each step of (NRW). Controlling the components of NRW the budget process and go over other aspects that can (apparent and real losses and unbilled authorized impact a budget, specifically the Capital Improvement consumption) will help utilities generate income Plan (CIP). (April Haring, Oakes City Auditor, to meet the next challenge. (Eric Volk, Executive Darcie Huwe, Wahpeton Finance Director, Sarah Heinle, Director, ND Rural Water Systems Association) Cass County) 4:15 p.m. Exempt/Non-Exempt: Knowing How to 3:15 p.m. Auditor’s Certification Information and Classify Your Employees – Examine the process Working Session Bring your computer and sit down for determining whether an employee is exempt with the experts of the Auditor’s Certification Program or non-exempt under the Fair Labor Standards and work on completing your certification through Act (FLSA). (Pam Crawford, Attorney and Lessonly. This session is geared towards new city auditors Employment Law Consultant) but open for all to attend. If you haven’t signed up for the certification program, now is the time to get started! 5:30 p.m. Networking Social – Connect with old friends and new as you discuss your challenges and 5:00 p.m. Wrap Up success stories in a relaxed atmosphere with *We will be holding a conference call during the budget preparation session appetizers and beverages. Share and learn what on Wednesday, March 7 at 2:15 pm for those that would like to listen in. your colleagues are doing to increase the vitality You can join the call free of charge by calling 866-831-8713 and use the of their communities. conference ID "Budget" and participant CID 21342.
CITYCITYScanScan || JanuaryMarch 20182018 9 Cooperative Purchasing Will Help Get What You Need!
With state and local government budgets being stretched computers to the limit, it is essential that government leaders look for innovative ways to utilize taxpayer dollars efficiently cell and effectively. phones
Let’s do more with less! vehicles
Did you know: You can use state contracts to purchase goods and services? The Office of Management and Budget establishes cooperative purchasing contracts that are available to other government entities.
This service is FREE and easy to use.
Examples of some contracts: office
• Paper & Paper Products Extinguishers Fire • Batteries – Dry Cell & Vehicle supplies • Credit Card (State P-Card) • Shredding Services tires • Small Package Delivery & parts • IT Services and Software • Janitorial Products & Trash Bags
printers
You can find more information about State Contracts at www.nd.gov/omb/statecontracts.
If you have any questions, please contact the State Procurement Office at 701-328-2740 or [email protected]. recycling services recycling
10 March 2018 | CITYScan On social media platforms including Twitter, Facebook, Pinterest and lns- tagram, the # sign will turn any group of words that directly follow it into a searchable link that will group together posts with the same hashtag.
#SociaIMediaStrategiesforCities How to #Hashtag by Mandy Stark Bianchi The hash tag, once known as the pound sign or to Auburndale City Con, a popular comic book number sign, has become a remarkably powerful convention. "The hashtag allowed us to track online marketing and communication tool within the attendees' experiences at the convention and to last eight years. capture parts of the convention our cameras did not On social media platforms including Twitter, get. It was a great way to increase interaction on our Facebook, Pinterest and Instagram, the # sign will social media platforms," Green said. turn any group of words that directly follow it into Green also piggybacks on viral hash tags. a searchable link that will group together posts with "Hashtags are such a great marketing tool to let the same hashtag. people know globally that you exist. For example Celebrities, the media, businesses, charities, for Pearl Harbor Day, #pearlharbor was trending. politicians and even the average person use hashtags We had a 99-year-old Pearl Harbor veteran at our to generate buzz and spark conversations online City Commission meeting on the commemorative about anything and everything from movies to day. We used the hashtag, and anyone searching for national tragedies. If your city isn't using hashtags information about Pearl Harbor was able to see our yet, it might be the time to get started. posts, which drew attention to our city." Terrie Ard, president of the national marketing, To know if your hashtag campaign was successful # A hashtag communications and marketing firm, Moore and to understand its effectiveness, it's important to must be Communications Group, is an expert in social media measure the reach and engagement. Michael Winn, written as a strategy. She said that using hashtags is a valuable chief digital officer for Digital Opps, an integrated single word, without opportunity for cities to publicize events, initiatives marketed firm, said metrics can help show how you any spaces . and accomplishments. "Hashtags are vital to your did and how to shape subsequent campaigns. Numbers social media content or campaign going viral," Ard "One of the most powerful tools to analyz e these can be said. "However, you want to make sure it goes viral metrics is called Tagboard (www.tagboard.com)" included in a positive way. Make sure you put yourself in the Winn said. "Tagboar d gives you the ability to filter in a hashtag, but shoes of the public. Remember, your brand image various positive and/or negative sentiments related punctuation online is what they say it is, not what you say it is!' to the hashtag as well as track comments and posts and special Ard said that there are three key points to consider across Facebook, Twitter and other social media characters when developing a hashtag. platforms. Armed with this insightful data, your city do not "First, do your research to make sure the hashtag will be prepared to respond to and interact with the work . you're considering isn't already associated with a public as news and updates related to your project are # Keep negative or damaging message. Second, make sure published." hashtags when you combine words, a new, less appropriate Winn explained that cities should not "set and short – word isn't created. Finally, an optimal hashtag is forget" a hashtag campaign. especially between six and ten characters in length and doesn't "Many organizations make the mistake of avoiding on Twitter . include any special characters, such as underscores." the online conversations or digital chatter for fear # Uppercase City of Auburndale Public Information Officer of losing control of public perception; Winn said. letters will Merissa Green has been using hashtags for more than "Don't fall into that trap. When creating your digital not alter two years. communications strategy, make sure to map out your search results . "Ever since we've had social media, we have used a proactive plan to guide the conversation. While hashtags," Green said. "The first hashtag I used was measuring the digital footprint of a hashtag is an # Check #iamauburndale to track shares, comments and video essential part of the plan, having a clearly defined hashtags .org testimonials about why our residents feel the city is response strategy will help position your organization to find out what the best place to live, work and play. From there, I as a leader in the digital conversation." hashtags are used hashtags for special events." An abridged version of an article published in Quality trending . In January 2015, the City of Auburndale Cities. Reprinted with permission of the Florida League created the hashtag #citycon to bring attention of Cities. Mandy Stark Bianchi is a freelance writer. CITYScan | March 2018 11 Each year more and more cities across the state take time to celebrate their efforts and the services they provide the community. City Government Week is a special time for city leaders and staff to enhance public awareness of the role local government plays in the lives of citizen’s every day. This is a great opportunity to engage citizens in positive, community-building events. April 2-6, 2018, has been designated City Government Week in North Dakota, and we encourage all cities to join with the League in celebrating local government. Use this as an opportunity to show off your city! From open houses to activities with the youth in your community, participate in any way you can imagine. Visit www.ndlc.org/citymatters for updated resources and ideas that you can adapt to create your own unique city celebration.
New this year – a social media campaign to celebrate local government services and facilities! City leaders, staff and residents are encouraged to take self-portraits in front of municipal property – city halls, police departments, libraries, recreation centers, parks and more – to show their pride in the important work happening at the local level. The selfies can be posted on social media with #ILuvNDCities. The League will also share the posts on our social media and use them in future publications. I encourage you to promote this selfie campaign in your community. We hope you will join your neighbors in celebrating with us. Participate in City Government Week and help to educate our citizens on the good work their local government does for them.
If you need further assistance or have questions, please contact me at 701-223-3518 or email [email protected]. And don’t forget to send pictures and a brief description of your activities to me for publication in CITYScan and let us celebrate with you. We love hearing about the creative things you do!
12 March 2018 | CITYScan 2018 Scholarship Application The Municipal Government Academy will award three $1,000 college scholarships to outstanding students in North Dakota.
LAST CALL! REQUIRED MATERIALS CHECKLIST Clearly label each item: QUALIFICATIONS q A resume or list of work experience, volunteerism, - Age: 17-22 years old awards/recognition, etc. - Child or grandchild of a current city employee or elected q Two letters of recommendation city official q Most recent transcript (sealed) - Registered full-time student in an accredited North Dakota q Personal statement about your academic goals and expectations (limit 500 words) university, college or vocational/technical certification program. Full-time status is determined by the criteria of the q Essay on how you can change your community for the better (limit 500 words) institution attended. - Previous winners are not eligible Student Information
Full name______Address, City, State, Zip______Phone______Email address______College you will be attending in the 2018-2019 school year______
Year in college for 2018-2019: q Freshman q Sophomore q Junior q Senior q Certification Relationship of city official or employee: q Mother q Father q Grandmother q Grandfather Name(s) of those checked above______City and position______Student’s signature______Date______Previous winners are not eligible. Please address all materials to MGA - Jan Jordan Scholarship Fund, ND League of Cities, 410 E Front Ave, Bismarck, ND 58504. DEADLINE: All materials must be postmarked no later than Friday, March 16, 2018. Submit all materials in one package. If letters or transcripts are sent separately, it is the applicant’s responsibility to ensure they are received by the deadline. For questions or information, call the League at 800-472-2692.
CITYScan | March 2018 13 Unmanned Aircraft Coverage
As technology continues to play a growing role in the operations of North Dakota’s political subdivisions, new exposures emerge. One such exposure is the use of an unmanned aircraft, commonly referred to as a drone. Drones can be used in a wide variety of ways and many times there are North Dakota great advantages to the use of a drone versus another form of aircraft or not using aircraft at all. However, with the use of a drone comes additional liability and physical damage exposure. Over the past few years, the NDIRF has been approached by its members to provide both Liability and Physical Damage coverage for the ownership and use of a drone. In general, the NDIRF will provide the coverage. Currently, the NDIRF Liability Memorandum of Coverage and the NDIRF Public Assets Memorandum of Coverage both contain exclusions for aircraft which, in the opinion of NDIRF staff, would apply to a drone. In order to provide the coverage, the NDIRF will endorse the Liability Memorandum of Coverage and/or the Public Assets Memorandum of Coverage to eliminate the applicable exclusions for the drone or drones specifically listed on the endorsements. The issuance of the endorsements is subject to underwriting approval and an additional contribution will be required. If a member of the NDIRF would like Liability and/or Physical Damage coverage for the ownership and use of a drone, please contact NDIRF underwriting at 800-421-1988 or [email protected].
14 March 2018 | CITYScan CITY PROFILE MINOT CVB MINOT Minot North Dakota
The Magic of Minot By Rianna Kuhn, Director of Marketing and Communications at Visit Minot Whether you’re in town for the day, weekend or longer, we If art is your thing, Downtown Minot is the place to be. Take invite you to Get Out & Play in Minot. a stroll through one of our art museums or give it a try yourself Minot came into existence in 1886, when Jim Hill’s Great in the ceramic café at Margie’s Art Glass Studio. The Main Northern Railroad ended his push through the state for the Street Art Movement has been filling our alleyways with color winter. A tent town sprung up overnight as if by magic. Thus and are quite the sight. All this can be found within one block the city came to be known as the “Magic City.” of each other on Main Street in Downtown Minot. Minot is a city rich Minot proudly boasts its musical and performing arts, with Scandinavian featuring a world-class Minot Symphony Orchestra and theatre Heritage. The organization. Minot’s Summer Theatre Company is known for Scandinavian giving outstanding performances in the outdoor amphitheater Heritage Park is a located on the campus of Minot State University. lasting legacy right Lions and tigers and bears, oh my! While in the ‘Magic City’ in the heart of the we encourage you visit the exotic animals at the Roosevelt Park city and was named Zoo. From the red pandas, to the African Penguins, there is the #1 attraction always something to see. The Roosevelt Park Zoo was the 27th in North Dakota AZA accredited zoo nation-wide to be approved to welcome by USA Today Readers’ Choice in 2017. The park features a an Okapi into 30-foot tall Dala horse, the most recognized Swedish symbol their exhibits. Okapi in the world, a full size replica Gol Stave Church, an authentic Be sure to visit Finnish Sauna, a Danish Windmill and much, much more. Akili, the Okapi Creature Features • Discovered less than 100 years ago, the okapi is the Speaking of Scandinavian Heritage, Minot is also home to the during your only living relative to the giraffe. • Okapis are elusive animals endemic (found exclusively) to the dense, lowland rainforest of central and north- Fact File largest Scandinavian Festival in North America, Norsk Høstfest! visit. eastern Democratic Republic of the Congo. 20 – 30 years Life Span • Adapted with extra-large ears that can rotate Weight 440 – 660 pounds for males Over 50,000 people from all over the world flock to Minot Just nine 495 – 770 pounds for females independently, okapi are able to hear both in front of Shoulder Height 5 to 6 feet and behind them. Body Length 8 feet • Stripe markings give them great camouflage when each year to celebrate their Scandinavian Heritage. The festival miles north of Wild Diet Omnivore Carnivore Herbivore Leaves, Buds, Twigs, and Fruit hiding in their dense rainforest habitat. The stripes help to break up the sunlight through the dense celebrates the culture of the five Nordic countries: Denmark, Minot is the vegetation.
Near Critically Extinct Not Evaluated Data Deficient Least Concern Vulnerable Endangered Extinct Threatened < Endangered > Endangered In The Wild
NE DD LC NT VU EN CR EW EX Finland, Iceland, Norway and Sweden and features world-class Minot Air Force Photo by Allison Suda entertainment, authentic Scandinavian cuisine and handcrafted Base, with a merchandise. population of more than 10,000. Every couple of years, the base Minot is also home to the North Dakota State Fair, North opens its gates to civilians and hosts a fantastic airshow. This Dakota’s largest annual event. Get your fill of great fair food, year’s show is scheduled for August 4, 2018 and will feature the top notch entertainment, and an outstanding variety of Thunderbirds, War Hawks and of course the iconic B-52s. agricultural and livestock displays. For nine straight days in July From parks, to events, we invite you to explore the Magic of you can experience ‘Great. Big. Fun.’! Minot. Visit Minot,… we’re ready for you! CITYScan | March 2018 15 This column is dedicated to the achievements of city officials across our state. Send your stories to Applause, Applause Chelsey Benson at [email protected].
The City of Grand Forks was honored by the National League of Cities during the City Summit in Charlotte, North Carolina
The National League of Cities award honors cities for local and state work on Unmanned Aerial Systems,” 50 years of membership and dedicated service in shaping Brown continued, “as well as engage with on a federal and advocating national municipal policy and helping level on how infrastructure programs and tax policies communities of all sizes. impact our residents. Further, through our work on The city of Grand Forks participates in the National different committees, we’ve enhanced our role both as a League of Cities through membership on national policy College Town and a military-friendly community, thereby and advocacy committees including the Transportation, enriching the meaningful experiences and relationships Infrastructure and Services Committee and the Military we create with UND and Grand Forks Air Force Base Communities Committees University Community partners.” councils. The experience continues to benefit the city and citizens through city officials learning best practices and networking with city officials from municipalities all across the country, as well as contributing a North Dakota voice to the national municipal dialogue. “We’ve been grateful to have the opportunity to serve the citizens of Grand Forks,” said Mayor Michael R. Brown, “and we know there is tremendous value in being curious and learning about how we can continue to better. Just like the North Dakota League [of Cities] does on a statewide basis, through NLC, we draw from national best practices and share ways to be as effective and efficient in what we do for the taxpayers on a day to day basis.” Pictured: Mayor Michael R. Brown holding the award with City Council Members Ken Vein, Dana Sande, “We also have the opportunity to represent Grand Sandy Marshall, Bret Weber, Jeannie Mock, and Crystal Forks and North Dakota on key issues like the great Schneider – Council Member Danny Weigel not pictured.
Business Incentive Accountability Law Annual Report Due by April 1
Political subdivisions that granted business incentives must A recipient business must be in compliance with past state prepare an annual grantor report by April 1. This annual business incentive agreements to be eligible for additional state requirement is part of the Business Incentive Accountability law or local incentives. To verify eligibility, visit the North Dakota in N.D.C.C. Chapter 54-60.1 and applies to business incentives Department of Commerce website at www.NDCommerce.com/ totaling $25,000 or more within a year, with some exemptions Accountability and select the link entitled ‘BIA Search’ on the listed in N.D.C.C. 54-60.1-01. Cities and counties are not right hand side of the page. The search results are real-time and required to submit the report to the North Dakota Department accurate only at the time the search is completed. of Commerce, but the report must be available upon request. If you have any questions regarding the Business Incentive Prior to granting a business incentive, political subdivisions Accountability law, please visit the North Dakota Department of are responsible to verify the eligibility of each recipient business. Commerce website at www.NDCommerce.com/Accountability.
16 March 2018 | CITYScan Attorney General Opinion Let’s show the world what Attorney General Opinion, 2018-O-01 we can do together. Question presented: Did a sheriff’s department violate open records law by Day by day. Project by project. charging excess fees for records? Together we’re engineering clean water and preserving the AG Opinion: A request was made for certain arrest, detention, and world’s most valuable resource. confinement records to a sheriff’s department on November 7, 2017. A response was sent on November 13, 2017, explaining that the records were available and ready for pickup, and there was a $30 charge for the request. The records consisted of 17 pages. NDCC 11-15-07 allows a sheriff to charge and collect a $2 per page fee for making a copy of any paper. Therefore, the sheriff’s department did not violate open records law when charging $30 for the records.
The Attorney General also North Dakota Attorney General’s Opinions may be viewed at: https://attorneygeneral.nd.gov/attorney-generals-office/legal-opinions
APWA 2018 Project of the Year Nominations
The ND Chapter of the American Public Works Association is soliciting nominations for the “2018 Project of the Year” Awards. Any Public Works Project defined as the physical structures and facilities that are developed, owned, and maintained by public agencies to provide water, power, waste disposal, transportation, and similar public services in accordance with established public policy are eligible. Criteria to be used in the selection process include demonstrating good construction techniques, safety, community relations, protecting the environment, unusual accomplishments, and additional conditions deemed important to the public works agency. Award recipients and their Engineer will receive an APWA “Project of the Year” recognition plaque presented at the Banquet of the ND Water and Pollution Control Conference scheduled to be held in Grand Forks on October 17, 2018. Each project is eligible for nomination for the National APWA “Public Works - Project of the Year” competition. An award will be presented to projects serving Building a Better World communities of less than 5,000 and to communities serving more than 5,000 for All of Us people. Nominations are due by May 7, 2018. Engineers | Architects | Planners | Scientists Submissions for consideration or questions concerning nominations should be addressed to: Rick Gillund, City of Enderlin sehinc.com • 701.354.7121 411 Railway St., Enderlin, ND 58027 437-3476; cell 701-680-9031 fax 437-3477 • [email protected] CITYScan | March 2018 17 Municipal Law Book AVAILABLE!
The North Dakota League of Cities has teamed up with
the North Dakota Insurance Reserve Fund and LexisNexis,
publisher of the North Dakota Century Code, to publish the
2017 Municipal Laws of North Dakota. This publication
replaces the 2015 version.
Municipal Laws of North Dakota contains the laws
found in Title 40 of the North Dakota Century Code,
along with other selected statutes that impact cities. The
needs of city and park district officials were carefully
considered in the selection of statutes. The numbers of
chapters and sections of laws are identical with those in
the North Dakota Century Code, and the statutes are
arranged in the same sequence. Copies are $140.
To order your copy of Municipal Laws of North Dakota, visit www.ndlc.org/municipallaws
18 March 2018 | CITYScan NDLC’s Auditor’s Certification Program 2018 A new education requirement for city auditors passed during the Legislative Session. As of January 1, 2018, NDCC 40-16-03(18) requires new city auditors to complete training based on a curriculum set by Did you know.... NDLC. Training must be completed within one year of assuming office.
The program curriculum is developed within Lessonly, which is a web- based platform providing the learner with the ability to have a flexible and independent schedule. This certification program is to be completed at your own pace but there is a one-year deadline requirement. The information and resources in each completed course remain accessible to the learner for future reference. The Lessonly application will be administered through the North Dakota League of Cities.
The courses are available not only to new city auditors Who should but also to any existing city auditors, city employees or sign up? city officials interested in furthering their education.
There are five courses to be completed: How to enroll: Course 1: The Basics – Designed to go over essential skills needed for the city auditor’s position. Visit www.ndlc.org/auditortraining for more information and to enroll. Course 2: Taxes and Budgeting – Touches on the processes for property tax calculations, project management and budgeting. This certification program is $150 for all five courses or $30 per course. Course 3: Meetings and Records – Explains and outlines the laws and procedures for open meetings and records and the requirements for records retention. Course 4: Human Resources – Provides basic information on the laws and policies that affect employment and the payroll process. Questions about this program? Course 5: Communications – Reviews the key points and importance of Contact Chelsey at communication, not only written and oral, but also electronic. chelsey@ndlc org.
NORTH DAKOTA NATIVE Steven Wahler, P.E. Transportation Project Engineer, Fargo, ND
Born and raised in Hankinson, North Dakota, Steven takes pride in performing the technical aspects of roadway and intersection designs throughout the area.
We treat each client as if their community is our own. Many times it is.
Bolton-Menk.com Providing public infrastructure solutions since 1949.
CITYScan | March 2018 19 An Election Primer for 2018
With most cities holding city elections in conjunction with the state primary election on June 12, 2018, the League will be running a series of election-related articles in 2018. The goal of the series is to encourage public service by providing information on the election process.
In the last two issues we have reviewed some of the general required to get signatures equal to 10% of the qualified voters for requirements for city elections and items that occur before the that office. In other words, we multiply 125 (number of votes for the election. In this issue we will take a closer look at nominating office) by 10% which equals 12.5 signatures. petition filing and look at some of the information that The North Dakota Secretary of State’s office recommends that candidates for city office should be aware of as they plan their cities always round the number of signatures downward to avoid campaigns for an elected position in city government. setting a larger burden than is in state law for a candidate to place his or her name on the ballot. Thus, under this example, a Nominating Petition Filing candidate is required to file a petition with at least 12 signatures April 9, 2018 - 4:00 p.m.: The deadline for candidates for to get his or her name on the ballot. city offices to file their election petitions with the city auditor is 64 days before the election. Mailed petitions must be in the Drawing For Order of Names on the Ballot: possession of the city auditor by 4:00 p.m. on April 9 as well. Immediately after the filing deadline, and once all petitions (NDCC 40-21-07) The North Dakota Secretary of State’s office have been verified, the city auditor shall conduct a drawing to urges city auditors to make sure their offices are open at 4:00 pm determine the order of the names on the ballot. Candidates shall on April 9 for candidates to file their nominating petitions. This be given advance notice of the drawing. (NDCC 40-21-08) is to avoid any issues that may arise if someone is unable to file a petition right at 4pm on April 9. Notification of County Auditor: Immediately after the filing deadline and drawing, the city Verifying Petitions: auditor shall notify the county auditor of the offices to be filled Once the nominating petitions are filed, the city auditor must at the election (including the candidates on the ballot for those verify the petitions. This process requires ensuring the petition positions in the order those candidates’ names will appear on the has the required number of signatures and that the addresses of ballot) and any ballot measures that will appear on the ballot. the people signing the petition are within the city boundaries. (NDCC 40-21-02) Property tax records may be used to help with this process. Just a The North Dakota Secretary of State’s office has explained reminder, individuals signing the petition are not required to own that the “immediately after” language in the statute isn't clearly property in the city, only to be a resident of the city. The North defined, but encourages cities to notify their county auditor as Dakota Secretary of State’s office suggests using consistent criteria soon as possible. The quicker a city auditor can send city election for reviewing signatures. information to the county auditor, the easier it is for the county auditor to comply with his or her election deadlines. After the Number of Signatures Required: nominating petition filing deadline, the county auditors only Nominating petitions must be signed by not less than 10 have about 2 weeks to get every ballot in the county put together, percent of the number of qualified voters who voted for that proofread and printed to comply with federal law. office in the last city election. However, not more than 300 signatures may be required. (NDCC 40-21-07) How to calculate How to run for city office in North Dakota this number is best explained through an example: Nominating Petitions: To place their names on the ballot, In 2016, a city had 2 city council positions on the ballot for candidates for city offices may file nominating petitions with 4-year terms. There was a total of 250 votes for those 2 city council the city auditor. Nominating petitions require not less than positions during the election. Each of those city council positions 10 percent of the number of qualified voters who voted for counts as an “office.” So, first we divide 250 (total number of that office in the last city election. However, not more than votes) by 2 (number of offices) to get the total number of votes for 300 signatures may be required. Nominating petitions may be each office. That gives us 125 votes for each office. A candidate is signed by qualified voters who reside within a ward or precinct 20 March 2018 | CITYScan if elected by ward or within the corporate limits if elected at large. Voters may sign nominating petitions for more than one candidate. Nominating petitions must be Envision an Idea... filed before 4:00 p.m. on the 64th day before the election (April 9). Nominating petitions must be in the physical possession of the city auditor by 4:00 p.m. on the filing deadline (April 9). (NDCC 40-21-07)
Statement of Interests: Every candidate for elective office in a city shall file a statement of interests with the city auditor at the time they file their nominating petition. The statement of interests applies to the candidate and the candidate’s spouse and must include: Implement Solutions.... The name of the business or employer and an identification of the principal source of income of both the candidate and the candidate’s spouse. The name of each business or trust, not the principal source of income, in which the person making the statement, and that person’s spouse, have a financial interest. A list of the associations or institution with which the person making the statement, and that person’s spouse, are closely associated, or for which they serve as a director or officer, and which may be affected by their actions as an officeholder. The identity by name of all business offices, business directorships, and fiduciary relationships the person making the statement, and that person’s spouse, have held in Deliver Results... the preceding calendar year. (NDCC 16.1-09-03) Persons who were elected by write-in vote shall file with the city auditor a Understanding the statement of interests along with the written oath of office. (NDCC 16.1-09-02) needs of our local Campaign Contribution Statement Candidate Filing: communities May 4, 2018-May 11, 2018 - Candidates in cities with a population of 5,000 or more must file campaign contribution statements with the city auditor 32 days old ngineering, P.C. before the election, covering contributions received between January 1 and May Consulting Engineers & Land Surveyors 3. Late filing fees start accruing if the statements are filed 6 days or more after the due date. There are also special requirements after May 4 that require a candidate to file a supplemental contribution statement within 48-hours following receipt of a contribution or aggregate contribution from a contributor which is in excess of $500. (NDCC ch. 16.1-08.1)
Election Forms: Nominating petition forms, statement of interest forms, and campaign contribution statements are available at the Secretary of State’s website at: https://vip. sos.nd.gov/PortalListDetails.aspx?ptlhPKID=29&ptlPKID=3#content-start Campaign don’ts: • Don’t use any governmental services or property for political purposes. (NDCC 16.1-10-02) • Don’t give, sell, or wear political badges, buttons, or insignia within 100 feet of a polling place when the polls are open. (NDCC 16.1-10-03) • Don’t allow government employees to work on your campaign while at work. (NDCC 16.1-10-02) • Don’t pay another person for (1) loss or damage suffered due to attendance at the polls; (2) registering; (3) expense of transporting to or from the polls; (4) Personal services to be performed on the day of a caucus, primary election, or any election which tend in any way, directly or indirectly, to affect the result of such caucus or election. (NDCC 16.1-10-06.1) • Don’t serve on an election board or have a relative serve on an election board if BOTTINEAU (701) 228-2292 you are on the ballot. (NDCC 16.1-05-02(2)) MINOT (701) 852-0338 • Don’t give anything of value, or promise to give anything of value, to another BISMARCK (701) 258-9227 in return for the other’s promise to vote or withhold his vote for or against any EMAIL: [email protected] candidate. (NDCC 12.1-14-03) CITYScan | March 2018 21 2018 Membership Application
Please circle your region: NE NW SE SW (Regions are divided by Highway 200 and 83)
______Name Title
______Address, City, State, Zip
______Email
______Phone Fax
Make check payable to MFOA and send along with this application form to: MFOA, Sheila Klevgard, Secretary-Treasurer, PO Box 548, Casselton, ND 58012
WATER RESOURCES
INFRASTRUCTURE
TRANSPORTATION
ENVIRONMENTAL
GIS & TECHNOLOGY
WEB APPLICATIONS Celebrating 50 Years
We’re celebrating our clients and employees who helped lay the foundation for our first 50 years.
houstoneng.com
22 March 2018 | CITYScan Stephanie Dassinger, Deputy Director Ask NDLC (701) 223-3518 [email protected]
League staff provides technical assistance to North Dakota cities and this regular column NDLCcontains summaries of recent inquiries. For frequently asked questions visit www.ndlc.org/askndlc. AskDirect your questions to Stephanie at 1-800-472-2692 or email [email protected].
How is the city auditor appointed? What are the duties of the city auditor? In council cities, the mayor, with the approval of the city North Dakota Century Code section 40-16-03 provides council, appoints the city auditor. (NDCC 40-14-04) In a list of seventeen general duties of the city auditor. These commission cities, the board of city commissioners appoints the include attending city governing board meetings and keeping city auditor. (NDCC 40-15-05) the minutes of the meetings, maintaining a record of all city financial transactions, countersigning all city contracts, recording How long is the term of the city auditor? all ordinances, submitting all claims against the city to the In council cities, the term of the city auditor commences governing body for approval, and performing such additional on the first day of July after his or her appointment, unless duties as the governing body may direct. (NDCC 40-16-03) otherwise provided by ordinance. The city auditor holds office for two years, and until his or her successor is appointed and How is a deputy city auditor appointed? qualified. (NDCC 40-14-05) The city auditor, with the approval of the governing body of In commission cities, the term of the city auditor commences the city, may appoint a deputy. (NDCC 40-16-02) on the first day of July succeeding his or her appointment, unless otherwise provided by ordinance. The city auditor shall hold the What are the duties of the deputy auditor? office for the term provided by ordinance, and until his or her The deputy shall aid in the performance of the duties of the successor is qualified. (NDCC 40-15-06) city auditor, or if there is a vacancy in the office of the auditor, the deputy shall perform the duties of the city auditor. (NDCC 40-16-02)
CITYScan | March 2018 23 Tiniest Town Kim Fundingsland/MDN
RUSO – There’s just something about small towns. You know, those little communities of 100 or so people where everybody knows everybody, promises are made and kept by a simple tip of a hat and friendliness shines. Places where sunsets are celebrated, and quiet evenings are cherished daily.
In a state with many communities with populations of less “It’s just something we gotta’ have to keep the city going,” said than 20 residents, towns like Grano, Kief, Perth, Bergen, Lorenz. “People laugh at me when they find out I’m mayor.” Loraine, Bantry and Ayr, the latter the one-time home of one of Ruso is home for Lorenz. His residence is No. 1 Flower Street. the niftiest names of any sports team in the state, the Ayr Rifles, There is no No. 2. The former rural mail carrier moved to Ruso there’s the tiniest town of them all – Ruso. in 1956. He spends his winters in nearby Velva at the urging of Population? Two in winter, four in summer. That makes Ruso his children. Come the first hint of spring he will head back to the smallest incorporated town in all of North Dakota. his beloved Ruso. The City Council consists of the mayor and the secretary. No Lorenz’s return will swell the town’s population to three. It one else. will balloon to four when Greg Schmaltz arrives. Schmaltz is “We’ve got an election coming up pretty soon,” said Bruce putting the finishing touches on his home adjacent to the city’s Lorenz, mayor. “There isn’t much to it. I’m the only one that abandoned Lutheran church. votes. When I come up for election I get one vote.” “It’s quiet. I’m in the open and can see for miles three different ways,” remarked Schmaltz. “We’re a legit city.”
Kim Fundingsland/MDN Ruso’s Lutheran church held its last service in 1997. The building never had running water. Lorenz isn’t quite sure, but he estimates he has been mayor of Kim Fundingsland/MDN Overgrown by trees and falling down, this Ruso for close to 30 years, maybe more. And, at 86 years of age, building in Ruso was abandoned years ago. he isn’t sure about his political future either. Ruso is located in McLean County, about 12 miles south of Velva.
We create places that help communities thrive
Design with community in mind stantec.com/minnesota-offices
24 March 2018 | CITYScan Ruso does boast two full-time residents. They have done snails, frogs and salamanders. However, says Anderson, back in extensive remodeling to what used to be the city’s bank and the day the park had a very different look. post office to transform it into a home. More recently another “In the thirties there wasn’t any rain and it was dry” improvement was made to the city. A man from Bismarck who remembered Anderson. “We used to play down there.” occasionally tows a camper to Ruso built a shed. “Isn’t that the truth?” added Lorenz. “It is a slough but it is Louella Anderson of Velva was married in Ruso’s Lutheran still officially the city park. That’s what it officially says on the church in 1954. map of Ruso.” “I grew up and lived around there all my life. I’m 87 years When the lowland filled with water and froze over in old,” said Anderson. “My mother-in-law had a meat market wintertime, it was used as a skating rink. Those days are part of in Ruso. That burned down in 1910. My mother worked at a Ruso’s distant past, as abandoned as a few crumbling structures grocery store there in the twenties.” that remain at the townsite. Ruso got off to a pretty good start. According to the North The Lutheran church closed for good in 1997. It never had Dakota Place Names book, “The post office was established on running water. An outhouse out back served the congregation. December 1, 1906. The village incorporated in 1909 and by Most recently the basement of the church was used to house 1910 reported a population of 141 with a doctor, newspaper chickens. That is, until a couple of pit bull-type dogs went and many other luxuries often missing in new townsites.” on a spree and killed 80 of the birds. That incident led to a Those luxuries, recalled Lorenz, later included a repair shop revitalization of city government and the passage of the city’s where you could get just about anything fixed. only known ordinance – no vicious dogs in the city. As for the church, a cornerstone of many small communities in North Dakota, a final lutefisk dinner marked its farewell. “That was about the last activity,” recalled Lorenz. “We had a snowstorm before the supper. What a mess. There was no water at the church. All I got done was hauling water in and carrying water out. We made it but that’s the last supper we had.” Several people, many from out of state, own lots in Ruso and pay yearly taxes on the land. That revenue keeps the city’s two street lights operating and allows for sewage to be pumped and occasional garbage pick-up. Snow removal is too costly for the city budget. It generally remains the responsibility of Ruso’s remaining residents. At Ruso’s center is a rock building that was originally a city jail. When the jail closed down it became a blacksmith shop. It Kim Fundingsland/MDN The old city jail still stands in the middle of sits empty today, its contents removed long ago. Ruso, the smallest city in North Dakota. Following the closure of the jail the building housed a blacksmith shop for several years. “We have struggled to keep our little town going,” said “We even had a fellow that built fishing boats for a couple of Lorenz with a hint of sadness in his voice. “We had an elevator years, 14-foot fishing boats,” said Lorenz. that was still taking some grain in 1956.” Anderson, who lived at nearby Strawberry Lake until she was Today small signs on N.D. Highway 41 still announce the nine years old, said the “luxuries” would have included a couple turn into Ruso, a community with the strange honor of being of grocery stores, places to leave horses while visiting Ruso and the state’s smallest city. a city park. The “park” is now a slough, complete with cattails, “If I ever leave I’m sure that will be the end,” said Lorenz.
CITYScan | March 2018 25 Resolve + Resourcefulness The Driving Forces of Successful Local Strategies By Delore Zimmerman, President Praxis Strategy Group Finding and focusing on workable solutions for the range likelihood of its success in acting strategically – resolve and of issues facing cities both large and small can prove to be resourcefulness. challenging. Notably, potent forces are ushering in an era of more Resolve is the driving force that keeps leaders, innovators and decentralization of governance and fiscal responsibility making entrepreneurs in government, business and the civic sectors of local decision-making and action more important than ever before. cities committed to moving ahead toward shared and purposeful This emerging localism has its most pronounced impact in goals. the economic realm where the playing field is global but the Resourcefulness is the ability to galvanize local assets and focal point of actionable development remains close to home. resources and make something useful out of them. It’s being able Consequently, cities and regions must find ways to take full to align with trends in the larger economy and society that work advantage of their unique combination of resources, culture, in your favor while seizing upon current momentum to build on infrastructure, geographical location, core competencies in what is already working. It’s the ability to create opportunities industry and agriculture, and the skills of the area’s entrepreneurs for working together with others and being able to harness and workers. the power of your city’s connections elsewhere, wherever they A strategy for the future answers two questions. Where are we might be. And importantly, resourceful cities are able to tell a going? How will we get there? compelling, aspirational story that commits people to future In this light strategic planning is most often thought about as a possibilities. systematic process of envisioning a desired future and translating There is no single formula for success for any place in the this vision into broadly defined goals or objectives and a sequence 21st century. Your city’s economic strategy may need a shot in of steps to achieve them. A meaningful and aspirational strategic the arm, a kick in the butt, or a total rebuild. Whatever the planning process engages all the relevant stakeholders in taking a situation, cities must take actions meshing those that are proven- look forward to identify a city’s most promising opportunities. by-experience with new insights and ideas. Most of all, seizing But there are two fundamental traits defining the opportunities in times of faster and more complex changes character or spirit of a city that determine the nature and depends on resolve and resourcefulness.
26 March 2018 | CITYScan Tax IncrementBMS-NDLC Ad Financing & RenaissanceMarch 2018 Zone Filing Reminders This is a reminder that North Dakota Century Code 40-58- 20 requires that the governing body of a municipality that has approved a new Tax Increment Financing (TIF) or a renewal for an existing TIF district must submit a copy of the approved plan to the Department of Commerce, Division of Community Services. Under North Dakota Century Code 40-58-20.3, communities with a TIF are also required to submit an annual report, which must include the following information: The total of outstanding indebtedness, the balance of funds on hand, and the name of the tax increment financing district. For any city with a TIF district, please submit the TIF Annual Report no later than July 31. This report can be completed online using the following link: http://www.communityservices.nd.gov/communitydevelopment/ Resources/TIFReport/ The Renaissance Zone Annual report is due March 1. It can be completed using the following link:http://www. communityservices.nd.gov/communitydevelopment/Programs/ RenaissanceZoneProgram/SubmitanAnnualReport/ And finally, for those communities in which a TIF and a Better solutions for Renaissance Zone overlap, please ALSO complete the following your everyday needs. report. This one must be saved and emailed to me. Please return the completed form back to me by August 1. http://www. At Black Mountain Software, Accounting communityservices.nd.gov/uploads/27/RZandTIFReport.pdf we deliver easy-to-use, Utility Billing If you have any questions please contact Rikki Roehrich, ND efficient software solutions. Cash Receipting Accounts Department of Commerce, at 701-328-2687or [email protected]. Plus reliable, knowledgeable, Receivable friendly “small town” Payroll customer support for North Budget Prep North Dakota Cares Dakota cities and districts Service Orders Community Program just like yours. and many more
The ND Cares Community Program was created as an important Making your work day easier, more productive, extension of the mission of North Dakota Cares to strengthen an and your customers happier. accessible, seamless network of support for service members, It’s what we do best. Veterans, families and survivors. Establishing your community events, and displaying your community sign, will demonstrate your dedication to the heroes living in and supporting your community.
To purchase a sign for your Give us a call at 800.353.8829 community, to schedule a FREE online demo. contact the ND www.blackmountainsoftware.com Cares Community Program at (701) 333-2015 or [email protected].
CITYScan | March 2018 27 What is the NDLC Leadership Exchange Program?
Although there are many training opportunities available and plenty of people will be standing by to give a newly elected or appointed official their advice, sometimes the greatest knowledge can be gained by talking with someone who is walking in your shoes. The Leadership Exchange Program is a Municipal Government Academy mentorship program designed to connect newly elected or appointed officials with experienced city officials. The League is looking for you! The League is seeking leaders from cities of all sizes and locations to participate.
Mentors: Any elected or appointed city official that has completed 200+ hours of the Leadership Training Program. (Innovator, Visionary, Leader and 100% levels have been completed). Mentees: Any elected or appointed city official looking for guidance with becoming an effective leader for their North Dakota community.
For more information on the Leadership Exchange Program and to register as a mentor or mentee please visit www.ndlc.org/leadershipexchange.
Choose a North Dakota registrar, It’s your choice. paying and dissemination agent ND Cities, Municipalities, and Public Entities We are a registrar, paying and dissemination agent based in North Dakota. Let us take care of the accounting, payments and behind-the-scenes details so that investors across our state and nation can finance your projects and progress.
We have served municipal, city and school financing consultants, and states of the upper Midwest since 1985.
Contact Lu Ann Berg Bond Services Specialist Bismarck 701-250-1571
28 March 2018 | CITYScan Cooperative Purchasing – Get What You Need! Let’s do more with less! =Did you know your city can use State contracts to purchase goods and services that you need? Cooperative purchasing is an effective tool government entities can use to leverage time and cost efficiencies. Partnering with the OMB State Procurement Office can reduce administrative time and save money while leveraging the experience and expertise of those with specialized procurement knowledge. With state and local government budgets being stretched to the limit, it is essential that government leaders look for innovative ways to utilize taxpayer dollars efficiently and effectively. The State Procurement Office has several contracts that local law enforcement agencies can use.
State Contract 080 – Less Lethal Munitions State Contract 232 – Medical Supplies This contract provides Safariland Defense Technology, Narcan-Naloxone is available on this contract. There are munitions. All products must be new and are to be delivered and also other medical supplies including drug testing kits and packaged strongly and securely according to accepted commercial emergency preparedness items on this contract. practices. We have a signed contract with Balco Uniform Company and Streicher’s Inc. State Contract 233 – Ammunition There are 3 contractors to purchase from including Ultramax State Contract 106 – Police Traffic Radar Ammunition, Sunset Law Enforcement and Kiesler Police This contract is for the Stackler DSR 2X Package, replacement Supply, Inc. parts and warranty and the vendor is Applied Concepts, Inc./ Stalker Radio. State Contract 291 – Automated External Defibrillator & Accessories State Contract 113 – Police Body Armor There are currently 2 vendors, Cardiac Science and Zoll. We are The approved manufacturer on this contract is Safariland LLC, working on signing a contract with Phillips. with distributor/agents including Balco Uniform Company, Keeprs and Streicher’s Inc. State Contract 376 and 376A – Police Vehicles Several vehicles are included in this contract including Ford State Contract 127 – Police Lidar, Parts & Equipment Sedan Police Interceptor, Ford Expedition, Dodge Charger There are 4 vendors on this contract including Applied Pursuit, Ford Utility Police Interceptor, Ford F250, Ram 1500, Concepts, Kustom Signals, Laser Technology and MPH Ford F150 Police Interceptor, and Chevrolet Tahoe both 4x2 Industries. and 4x4.
There is detailed information including pricing and specific items available per contract by viewing the individual contracts on the OMB website at www .nd .gov/omb/statecontracts . If you have any questions, please contact the State Procurement Office at 701-328-2740 or infospo@nd .gov .
www.interstateeng.com
North Dakota | Montana | Minnesota | South Dakota
CITYScan | March 2018 29 Meeting Procedure ROBERT’S RULES OF ORDER
The North Dakota Century Code allows Withdrawing a Motion cities to set their own rules of procedure. The requirements for withdrawing a Under this scenario, no further Most cities follow parliamentary procedure. motion are dependent on how soon the action is needed to remove the The most widely accepted codification of request to withdraw the motion is made. If motion from consideration by parliamentary procedure is Robert’s Rules the person who made the motion requests the governing body. of Order, which is an over 700 page book. to withdraw the motion before it is restated However, if the motion has This column examines various topics by the chair, he or she does not need been restated by the chair, the covered by Robert’s Rules. permission to withdraw the motion. motion belongs to the governing For example: body and can only be withdrawn • Council Member Jones: I move to approve if the other members of the the financial report as presented. governing body do not object to • Council Member Doe: Second the motion being withdrawn. th • Council Member Jones: Mayor RONR (11 ed. ), pp. 295-296. Thompson, I withdraw the motion.
2018 League Holiday Closings Good Friday, March 30 Veterans Day, November 12 Memorial Day, May 28 Thanksgiving, November 22 and 23 Independence Day, July 4 Christmas Day, December 25 Labor Day, September 3
WidsethSmithNolting.com Engineering | Architecture | Surveying | Environmental
3535 S. 31st Street, Suite 203, Grand Forks | 701.795.1975
30 March 2018 | CITYScan Join us on April 3, 2018!
On National Service Recognition Day, thousands of local leaders take time to honor AmeriCorps members and Senior Corps volunteers by participating in recognition events, issuing official proclamations, and taking to social media in a nationwide show of appreciation. The sixth-annual National Service Recognition Day will take place on Tuesday, April 3, 2018. This initiative is led by the Corporation for National and Community Service (CNCS), the National League of Cities, the National Association of Counties, and Cities of Service.
Mayors and city leaders, county officials, and tribal leaders across the country are using national service more and more to solve their community’s toughest challenges. CNCS, America’s leader in volunteering and service efforts, engages over 325,000 AmeriCorps members and Senior Corps volunteers in national service at more than 50,000 locations each year. Through partnerships with schools, faith-based groups, non-profits, and local agencies, national service members are embedded within the communities they serve, using their ingenuity and training to make a tangible, lasting impact. Whether responding to natural disasters, tackling the opioid epidemic, educating students for the 21st century workforce, or supporting veterans and military families, AmeriCorps members and Senior Corps volunteers help local leaders make their communities stronger.
If you’re a local leader, we’d love for you to get involved! To register or learn more, please visit NationalService.gov/RecognitionDay.
For any questions or assistance, contact [email protected]. Contact your CNCS State Office about local recognition events. Find them at NationalService.gov/state-offices.
NationalService.gov/RecognitionDay
CITYScan | March 2018 31 Supreme Court to Decide Billon Dollar Sales Tax Case Lisa Soronen, Executive Director, State & Local Legal Center In November 2017 a Government Accountability Office report jurisprudence, states and local governments cannot require estimated that states and local governments could “gain from businesses to collect sales tax unless the business has a physical about $8 billion to about $13 billion in 2017 if states were given presence in the state. authority to require sales tax collection from all remote sellers.” Twenty-five years later in Quill v. North Dakota (1992), the In January 2018 the Supreme Court agreed to decide South Supreme Court reaffirmed the physical presence requirement but Dakota v. Wayfair. In this case South Dakota is asking the admitted that “contemporary Commerce Clause jurisprudence Supreme Court to rule that states and local governments may might not dictate the same result” as the Court had reached in require retailers with no in-state physical presence to collect Bellas Hess. sales tax. Customers buying from remote sellers still owe sale tax but they rarely pay it when the remote seller does not collect it. Congress has the authority to overrule Bellas Hess and Quill but has thus far not done so. To improve sales tax collection, in 2010 Colorado began requiring remote sellers to inform Colorado purchasers annually of their purchases and send the same information to the Colorado Department of Revenue. The Direct Marketing Association sued Colorado in federal court claiming that the notice and reporting requirements were unconstitutional under Quill. The issue the Supreme Court decided in Direct Marketing Association v. Brohl (2014), was whether the Tax Injunction Act barred a federal court from deciding this case. The Supreme Court held it did not. The State and Local Legal Center (SLLC) filed an amicus brief in Direct Marketing Association v. Brohl describing the devastating economic impact of Quill on states and local governments. Justice Kennedy wrote a concurring opinion stating that the “legal system should find an appropriate case for this Court to reexamine Quill.” Justice Kennedy criticized Quill for many of the same reasons the SLLC stated in its amicus brief. Specifically, internet sales have risen astronomically since 1992 and states and local governments have been unable to collect most taxes due on sales from out- of-state vendors. Following the Kennedy opinion a number of state legislatures passed laws requiring remote vendors to collect sales tax in clear This case is huge news for states and local governments. This violation of Quill. South Dakota’s law was the first ready for article describes how we got here and why it is likely South Supreme Court review. Dakota will win. In September 2017 South Dakota’s highest state court ruled In 1967 in National Bellas Hess v. Department of Revenue of that the South Dakota law is unconstitutional because it Illinois, the Supreme Court held that per its Commerce Clause clearly violates Quill and it is up to the U.S. Supreme Court to
Specializing in Jayson Rath, CPA Governmental Rath & Mehrer Ken Mehrer, CPA Auditing CERTIFIED PUBLIC ACCOUNTANTS Bryce Fischer, CPA 425 North Fifth Street, Bismarck, ND 58501 • (701) 258-4560
32 March 2018 | CITYScan overrule Quill. In October 2017 South Dakota filed a certiorari petition asking the Supreme Court to hear its case and overrule Quill. The SLLC filed an amicus brief supporting South Dakota’s petition. The Supreme Court ultimately agreed to decide the case. It seems likely the Supreme Court will rule in favor of South Dakota and overturn Quill for a number of reasons. It is unlikely the Supreme Court accepted We Want to this case to congratulate the South Dakota Supreme Court on correctly ruling that South Dakota’s law is unconstitutional. Said another way, if the Supreme Court Connect with wanted to leave the Quill rule in place it probably would have simply refused to hear South Dakota v. Wayfair. YOU! It is easy to count at least three votes in favor of South Dakota in this case. NDLC is committed to utilizing First, Justice Kennedy of course. Second, Justice Thomas. While he voted against technology to communicate in a North Dakota in Quill he has since entirely rejected the concept of the dormant Commerce Clause, on which the Quill decisions rests. Third, Justice Gorsuch. The more efficient and timely manner Tenth Circuit ultimately decided Direct Marketing Association v. Brohl ruling that with all city elected and appointed Colorado’s notice and reporting law didn’t violate Quill. Then-judge Gorsuch officials. If you are not currently wrote a concurring opinion strongly implying that given the opportunity the receiving emails from the League Supreme Court should overrule Quill. about events, rules and regulations That said, the Supreme Court, and the Roberts Court in particular, is generally and other information important reticent about overturning precedent. The Quill decision illustrates as much. The to city government, please send Supreme Court looks at five factors in determining whether to overrule a case. your email address to carissa@ndlc. One factors is whether a rule has proven “unworkable” and/or “outdated . . . after org so that you can be added to our being ‘tested by experience.’” This factor weighs strongly in favor of overturning distribution list. We promise not to Quill. As Justice Kennedy pointed out in Direct Marketing Association v. Brohl: fill up your inbox – we only send “When the Court decided Quill, mail order sales in the United States totaled $180 one or two emails per month. And billion. But in 1992, the Internet was in its infancy. By 2008, e-commerce sales we do not share email addresses alone totaled $3.16 trillion per year in the United States.” with anyone else. The court will hear this case this term meaning it will issue an opinion by the end of June 2018.
2018 NDLC Business Associates Ackerman-Estvold Circle Sanitation Inc. North Dakota Insurance Reserve Fund AE2S CivicPlus North Dakota Rural Water Systems Association AE2S Nexus EAPC Architects Engineers North Dakota State Procurement Office Apex Engineering Group Eide Bailly LLP Praxis Strategy Group Bank of North Dakota Friesen History Books SEH Barr Engineering Company HDR SRF Consulting Group, Inc. Black Mountain Software, Inc. Interstate Engineering Stantec Consulting Services Inc. Blue Cross Blue Shield North Dakota KBM GeoSpatial LLC Terracon Consultants, Inc. Bolton & Menk, Inc. Lewis & Clark Development Group Ulteig Braun Intertec Maguire Iron Widseth Smith Nolting Brosz Engineering Moore Engineering, Inc. Wold Engineering, P.C. WSB & Associates, Inc. Our Business Associate program helps businesses learn more about the municipal marketplace and better serve the needs of North Dakota cities . The financial support of Business Associates assists the League with educational programs and special projects . Business Associates are able to use the NDLC Business Associate logo, receive complimentary copies of League publications and be listed on the League’s website and in each issue of CITYScan . For more information about the Business Associate program, contact Carissa Richter at 701-223-3518 ([email protected]). ** The designation of Business Associate does not imply League endorsement or certification of quality.
CITYScan | March 2018 33 Building HR Together Random Drug and People are the heart of local government – it’s most valuable resource. They are the backbone that supports its mission and Alcohol Testing Program purpose. Human resource management is the primary care doctor that assures a healthy Does your city participate in a random drug government. It includes all the and alcohol testing program for your employees? policies, processes, training, Is your employee pool too small to accommodate strategies and activities that a confidential, unbiased drug and alcohol testing impact staff. program? The North Dakota League of Cities Building HR Together - The Random Drug and Alcohol Testing Program may fit 5th Human Resource Conference your needs. for Local Governments will be held April 18-19, 2018, at the Ramkota Hotel in Bismarck. Registration is open at the new HR Collaborative website at www.hrndgov.org. Remember to register on this website to get Contact Carissa regular HR updates. to learn more: This conference offers a range of topics that help people who 701-223-3518 have full or part time HR responsibilities with a range of topics [email protected]. from technical requirements such as FLSA Exempt/Non-Exempt status or time reporting to motivational topics like Building a Culture that Transforms a Workplace and leadership topics like The Heart of Change. With a range of breakout sessions and ample time for networking with peers from your workplace and your local communities, this conference has had rave reviews by thinkstockphotos.com participants. Register today!
IT MAT TERS.
WATER. It grows our children and crops. It develops our cities and country. It powers our industries and businesses. It cleanses our bodies and the land.
Providing water engineering and related services to help clients achieve success.
WATER ENGINEERING | CIVIL ENGINEERING | LAND SERVICES | SURVEY/MAPPING/GIS MUNICIPAL FINANCIAL SERVICES | ASSET MANAGEMENT | INSTRUMENTATION & CONTROLS ELECTRICAL ENGINEERING | STRUCTURAL ENGINEERING | COMMUNICATION SERVICES
Advanced Engineering and Environmental Services, Inc. North Dakota Offices: Grand Forks, Fargo, Bismarck, Minot, Dickinson, Williston, Watford City www.ae2s.com
34 March 2018 | CITYScan Hometown Homegrown
Nancy Lunde,Taco Cooperstown Dip City Auditor
12 oz. sour cream 1 c. shredded lettuce Lay all ingredients starting with sour cream in 9x11 rectangle 8 oz. hot taco sauce 1 c. shredded cheddar cheese casserole dish. 2-3 large diced tomatoes 1 pkg. bacon, fried and Onion salt crumbled
CITYBeat
A Dollar General store opened for business on January 15, city owned daycare they hope will be open in May… Mercer 2018, in Wyndmere… Mandan Public Works Department began receiving rural water from McLean Sheridan on January recently received approval for a Facility Improvement 19 after receiving technical assistance from ND Rural Water Project which consists of construction of a new public works and Midwest Assistance program and funds from USDA… The administration building, equipment storage building, and Williston City Commission recently approved 20 Community salt/sand building. Construction will begin in the Spring of Enhancement grant applications totaling $50,000. The 2018…The Harvey JDA has just contracted with Dr. Paul Community Enhancement program is part of the Williston Gunderson as a part-time Economic Developer and the city is STAR Fund… XTO Energy Inc., a subsidiary of ExxonMobil, advertising for an Owner/Operator or Director for their new has added 20 jobs to its Williston Field Office. ... and the beat goes on.
BRIDGING THE FINANCING GAP Sometimes projects need a boost when trying to cross over from concept to reality. AE2S Nexus helps bridge that gap. We focus on creating solid plans, aggressively pursuing funding options, and assisting you with implementation to make sure your project is on solid ground.
SERVICES • Utility Rate Analysis • Funding/Financing • Project Development and Administration • Economic Development • Asset Management • Municipal Financial Services
www.AE2SNexus.com
CITYScan | March 2018 35 2016 CFF Project Summary – Rutland ND Forest Service July 17, 2017
Project Summary:Community Forestry Grants Available Now NorthThis project Dakota was Forest to establishService (NDFS) rows of Communitytrees along the Forestry Rutland Park WinnipegBoard baseball in November 2017. The pest is inching ever closer to Grantsdiamond are available (Sanderson for tree Field) planting to provide and program a windbreak development and shade for visitors.North Dakota! Species All ash trees are susceptible to EAB and the best projectsplanted throughout were DED the resistant state. Applications elm (4), maple are acceptedspp. (6) and through poplar spp.defense (4). The for North Dakota is to plant a variety of northern hardy Aprilbaseball 30, 2018. diamond Eligible is onapplicants the north include end of counties, town, and townships, the first space trees.you see on the cities,west park side districts, of the roadschool when districts, entering and thetribal city equivalents. limits. Rutland All now hasSmaller-scale a successful planting projects are well suited for the project to qualify them for Tree City USA status, which is beneficial to Rutland and grants require a match from the applicant, in the form of cash or Community Family Forest grant, with awards up to $2,000 for to the state of North Dakota. in-kind. Tree City USA communities and $1,500 awards for all other The City has also asked that a CTAP be completed within the next Northyear. A Dakota quick communities. Applicants must match the award Treedrive Planting through Projects the city shows yet another North Dakota urban community80:20. with a Inlarge every percentage North Dakota of ash community, (guesstimate there of 40is room-50%). for Other more dominant speciesFor larger-scale include planting projects, the America the Beautiful trees!poplar Eligible and grant Siberian projects elm. must: (ATB) Tree Planting grant offers awards up to $10,000 with a 1. Be located on public property (city park, school grounds, match of 50:50. county park, boulevard) 2. Include a design plan with planting Program Development Projects locations clearly specified. Use Google Program development projects are community Earth to create a map of proposed forestry efforts that include projects other than planting sites. planting trees: inventories of street or park trees, 3. Use a variety of species that are development of a community EAB Preparedness northern hardy and suitable for the Plan, removal of ash trees as part of an EAB site. Extra points if soil tests are Preparedness Plan (Hint: use data from a NDFS completed and used to determine the CTAP inventory to write the grant!), removal best trees for your project location. of high-risk trees such as diseased elms, signage 4. Coordinate project planning efforts for established tree plantings, or educational with NDFS Community Forestry staff. outreach to expand awareness of community Grant applications are available from forestry issues. The ATB Program Development staff, only. We want to discuss your grant is available for these types of projects, project with you to make the best use with awards up to $10,000 and a 50:50 match of grant funding. from the applicant. Contact NDFS Community Rutland Park Board completed a Forestry Program staff for assistance in the Street tree inventories (CTAP – tree planting project at Sanderson Community Threat Assessment Protocol) Baseball Field in 2017. Inspired by this development of community forestry projects. conducted by NDFS in more than 80 accomplishment, Rutland has become Grant program details are available at North Dakota's newest Tree City USA. communities across the state reveal that www.ag.ndsu.edu/ndfs/ (click on “Grants”) green ash averages 46% of the total street during the grant period, from March 1 through tree population. Emerald ash borer (EAB) was confirmed in April 30. For Tree City USA communities, completed grant projects qualify as Growth Award activities. Contact Gerri Makay, Community Forestry Program Manager, at 701-652-2951 or [email protected] for more information.
Improvements for residential streets, Fargo 701.237.0010 Bismarck 701.354.2400 collector and arterial roadways, and utilities. www.srfconsulting.com
www.srfconsulting.com
36 March 2018 | CITYScan Webinars Registration at www.ndlc.org/events
Participate in valuable League training without leaving your office . All you need is a computer with an Internet connection . Interested in a topic but the date Successful doesn’t work for you? Register and you will receive a link to the recording . You will love the convenience! Online registration only . plans take partnership.
March 22, 10-11 a.m. Communication Basics (Great Plains Chapter of the International Association of Business Communicators) Whether it’s a press release, a newsletter article or a professionally written letter or an e-mail exchange, a meaningful message has the power to leave an impression. This webinar will share tips on how to get your message heard through press releases, e-mails and basic letter writing. Registration: $25 NDIRF Member; $40 Non-member (per person)
May 10, 10-11 a.m. Let’s talk Property Assessing 101 retirement today: (Kevin Ternes, City Assessor, City of Minot) Carmen Toman This webinar will cover the basics of what the city assessor does up to the City Board of 877-677-3678 Equalization. This webinar will also cover the assessment and equalization process, how [email protected] property assessment really works and transparency. Registration: $25 NDIRF Member; $40 Non-member (per person)
Webinar Registration Information: Register for webinars at www.ndlc.org/ events. MGA Leadership Training Program participants will earn one credit. For more North Dakota League of Cities Nationwide, through its a liated retirement plan service information about the League’s Leadership and product providers, have endorsement relationships with the National Association of Counties and the International Questions? Or topic suggestions Training Program, visit www.ndlc.org/mga. Association of Fire Fighters Financial Corporation. More for future webinars? Accepting VISA, Mastercard, American information about the endorsement relationships may be Contact Chelsey at the League found online at www.nrsforu.com. Retirement Specialists are (chelsey@ndlc .org) Express and Discover. registered representatives of Nationwide Investment Services Corporation, member FINRA. Nationwide and the Nationwide N and Eagle are service marks of Nationwide Mutual Insurance Company. © 2014 Nationwide
Are you looking for training for a certain topic? NRM-12869M5-NX (09/14) Send Webinar topic ideas to Chelsey at [email protected] CITYScan | March 2018 37 View the Municipal Calendar Municipal Calendar at www.NDLC.org
Monthly – City auditor submits to the governing body of the city a monthly financial statement showing revenues, expenditures, transfers and fund balances . (NDCC 40-16-04)
March 2018 By March 31 – An annual report on transportation project funding and expenditures shall be submitted to the tax commissioner within 90 By March 1 – City auditor shall cause to be published in the official days of the close of the calendar year . (NDCC 54-27-26) newspaper the financial statement for the preceding year showing the receipts and disbursements on account of each fund . (NDCC 40-16-05) Before April 1 of each year, each political subdivision that granted a business incentive during the previous calendar year shall prepare an By March 1 – A fire department or district receiving insurance tax annual political subdivision grantor report . (NDCC 54-60 1-08). distribution funds shall file an annual report with the state fire marshal . (NDCC 18-04-02) March 1 – On or before – City auditor submits to the governing April 2018 board an annual financial statement showing revenues, expenditures, April 9 – 4 p m. . – Deadline for candidates for city offices to file their transfers, and fund balances of the city for the year ended December election petitions is 64 days before the election . (NDCC 40-21-07) 31 . (NDCC 40-16-04) The city auditor shall determine the arrangement of the names of the March 1 – First installment of real estate taxes and yearly installments candidates upon the ballot by conducting a drawing immediately after of special assessment taxes becomes delinquent . (NDCC 57-20-01) the deadline for the filing of nomination petitions (even-numbered By March 9 – Thirty days before the filing deadline for candidates’ years) . (NDCC 40-21-08) (The auditor shall set the date, time, and names to be printed on the ballot (April 9, 2018), an official notice location for the drawing and give advance notice to the candidates of this deadline must be published in the official newspaper (even- involved ). Immediately after this drawing, the city auditor shall notify numbered years) . (NDCC 40-21-02) the county auditor of the offices to be filled and of any measures to appear on the city election ballot . (NDCC 40-21-02) March 15 – On or before – At the discretion of the governing body, the city auditor of each city may advertise in the official newspaper once April 10 – Second Tuesday in April – City governing board meets as each week for two consecutive weeks for bids for the furnishing of board of equalization . Meeting may adjourn from day to day . Notice of gravel in place for gravel surfacing of highways within the city, upon a a meeting on a different day in April may be published if the assessor cubic yard basis . (NDCC 40-54-01) serves two or more cities or townships . (NDCC 57-11-01) March 30 – Good Friday – State holiday (NDCC 1-03-01)
From engineers to environmental specialists, construction to communications; Ackerman-Estvold is well equipped to plan, design, manage and build systems to provide flood protection for generations to come. At Ackerman-Estvold, we care about planning for the future, because it’s not only your backyard, it’s ours.
WWW. ACKERMAN-ESTVOLD.COM
MEET YOUR LOCAL FLOOD PROTECTION TEAM Caring for the Mouse River Basin since 2003.
38 March 2018 | CITYScan March Community Calendar March 1 Spring Used Book Sale, Bismarck Public Library March 10 Justin Moore with Dylan Scott, Bismarck Event March 1-4 RRV Sportsmen’s Show, Fargodome Center March 2-3 Minot Association of Builders Home and Garden March 11 Michael W . Smith: Surrounded By A Million Lights Show, NDSF Center, Minot World Tour, Bismarck Event Center March 3 Winter Walk at Roosevelt Park Zoo, Minot March 13 Rockin’ Road to Dublin, Bismarck Event Center March 3 Snowshoe the Refuge, J . Clark Salyer National March 16-18 Prairie Quilt Festival, Grand Hotel, Minot Wildlife Refuge, Minot March 16-18 Sport & Recreation Show, Raymond Center, March 3 Monster Truck Thunder, All Seasons Arena, Minot Williston March 4 Dr . Seuss Birth Celebration, Minot Public Library March 17 Runnin’ O the Green, Third Avenue, Jamestown March 3-10 North Dakota Winter Show, 700 Seventh Street, March 17 The Breakers Tour: Little Big Town, Kacey Valley City Musgraves and Midland, Ralph Engelstad Arena, Grand Forks’ March 6-7 NDLC March Madness Workshop, Radisson Hotel, Bismarck March 18 Make-A-Wish Benefit 2018, West River Ice Center, Dickinson March 8-12 Entertainment, Inc! “Play On,” Old Armory Theater, Williston March 20-24 Fargo Film Festival, Broadway North, Fargo March 9-11 KX Sport Show, NDSF Center, Minot March 23-24 PRCA Championship Rodeo, Fargodome March 10 Pins for Pets, North Hill Bowl, Minot March 24 END-SURE: Extreme North Dakota Sandhills Ultra Run Experience, County Road 23, McLeod March 10 Roy & Rosemary – Violin & Piano Duo, Dickinson State University March 24 Board Game Day! Veterans Memorial Public Library, Bismarck
Thanks to our RFP & RFQ Sharing Service, League members can now use RFP& the League’s Business Associate Program RFQ to help get their community’s RFPs & SHARING SERVICE RFQs to more prospective bidders .
Question about this program? Contact Carissa at carissa@ndlc org. or visit www ndlc. org,. under services tab .
NDLC Calendar Theme?? March Madness Sense & Sensibilityvs. March Madness If I Were Mayor Essays Due City Government Week Sept 1 -15, 2018 Alerus Center Grand Forks Sept 1 -15, 2018 Alerus Center Grand Forks March 6-7, 2018 March 15, 2018 April 2-6, 2018 CITYScan | March 2018 39
Sept 1 -15, 2018 Alerus Center Grand Forks Theme?? Bulletin Notes
DIRECTORY OF ND CITY OFFICIALS
North Dakota Directory changes Strong. Dynamic. Cities. PLACE NAMES Directory updates published after November 1, 2016, apply to the 2016-2018 Directory of ND City Officials . POWERS LAKE – This city is COURTENAY located in Burke County. This Add: Myron Vigesaa, auditor
2016-2018 city was named for John Joseph Remove: Tiffiney Dick, auditor NDLC Directory of ND City Officials n 2016-2018
1 Powers, a pioneer area rancher DUNN CENTER MCVILLE who came to Powers Lake in the Add: Al Garness, public works Add: Shanda Arneson, auditor superintendent Remove: Marie Adams, auditor 1890’s and for the lake on whose Remove: Al Garness, council member shores it was located. Powers Lake REEDER HANKINSON Add: Charlene Larson, auditor was incorporated as a village in Add: Kristi Kelly, auditor Remove: JoAnne Hanson, auditor
1910 and became a city in 1935. LANSFORD VELVA Reprinted with permission from “North Dakota Add: Breanna Tarvestad, auditor Add: Heather King, auditor Place Names” by Douglas A. Wick, PO Box 7399, Bismarck, ND 58507. Remove: Barb Undlin, auditor Thomas Foley, mayor Remove: Judy Peterson, deputy auditor MAPELTON McKenzie Kossan, auditor Remove: Ryan Johnson, council member Scott Blotter, mayor Twenty-five years ago (from the League Bulletin) The League accepts credit card Problems & Progress of ND Cities payment for all meetings, events and Find resources from publications. We will accept VISA, The April issue of the Bulletin your League Mastercard, American Express and contained an article stating Pick Discover . These options will be www .ndlc .org City is considering connection of available when you register or order the city’s water line to the Lake Publications a publication on our website . Credit Sakakawea intake structure since Events card payment can also be made on all picnic sites must be supplied outstanding invoices by calling our Legislative information treated water by 1993. office at 701-223-3518 . Webinars
December 2017 Highway Tax Distribution Know your cities Unscramble the letters to spell out the name of a North Dakota city. State...... $ 17,525,666.81 Township...... $ 771,929.86 1 . ETSEEL______4 . NODIRBF______Public Transportation. . $ 428,849.92 2 . OFRABLU______5 . IALRVEAC______County...... $ 6,319,402.67 City ...... $ 3,544,145.54 3 . SNKALE______6 . CEVLIML______City per capita (average).$ 7.00 Answers at www ndlc. org.
40 January March 2018 | CITYScan ESSENTIAL PUBLIC EMPLOYEE PROGRAM Assisting those who keep North Dakota Strong
EP2 provides home loan down payment and closing cost assistance for individuals employed by state, city, and county governments, school districts, medical and long-term care facilities, and other qualified public employees.
Visit www.lcdgroup.org or call (701) 667-7600 to learn more about EP2 and other home loan, business loan, community grants, and multi-family and development programs. NMLS# 177084 March Madnessvs. Sensibility Sense & MARCH 6-7, 2018
ADDRESS SERVICE REQUESTED
Expertise in Municipal New Issues and RefundingCHANGE Bonds SERVICE REQUESTED Bond Financing Government Finance Projects | Senior Living | Healthcare | Education RETURN SERVICE REQUESTED
FORWARDING SERVICE REQUESTED EXPERIENCE Dougherty & Company LLC has served municipalities in the upper Midwest since 1977. The qualified professionals at Dougherty & Company have a lengthy record providing public finance services to North Dakota municipalities and have consistently ranked as one of the top providers of public financing in the state since 2003.
COMMITMENT We understand public financing in North Dakota and are committed to working with our clients to help develop solutions best suited to meet their unique needs. Our clients value our depth and range of experience. We specialize in a variety of sectors, including government finance projects, senior living, healthcare and education.
David Juran Executive Vice President | 612.376.4075
120 North Third Street, Suite 125 • Bismarck, ND 58501 Mike Manstrom Phone: 701/222-1616 • Toll-free: 866/793-8618 Vice President | 701.222.1616
Member SIPC/FINRA