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City of Marion City Manager's Office

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City of Marion City Manager's Office City of Marion City Manager’s Office 1225 6th Avenue, Suite 110 • Marion, IA 52302 (319) 743-6301 • Fax (319) 377-7892 • www.cityofmarion.org July 21, 2014 To: Mayor and Council From: Lon Pluckhahn, City Manager Re: Upcoming Agenda Items –July 22, 2014 General Information: On Tuesday, we will be taking a short trip out the Marion Airport at the end of the council meeting for a tour. We have made arrangements to use the police department’s utility vehicle (6 passenger) for anyone with mobility concerns. The council will have a chance to see the existing facilities and a demonstration of the potential flight paths around the airport. It will be the last item on the agenda, after a closed session to discuss property acquisition. Once the tour is complete the meeting will adjourn. The schedule for the special census is coming together. We plan on having a revised cost estimate done this fall (November timeframe) with the actual census being done about 6 months later. This will allow the city to capture all the new homes that are purchased at the end of the year and occupied over the winter. As a reminder, for each new 100 new additional citizens the city will receive approximately $12,000 in local option sales tax revenue and about $9,000 in road use tax. Dave Hockett in the planning department has recently studies the interim census estimates that show Marion up more than 1,300 people, and that is without the addition of the people moving here in 2014. Marion’s search for a new Fire Chief will move to the next step this Friday. On Friday, there will be a reception and mixer for the Chief candidates starting at 6:30 at Fire Station 2. This reception is for city elected officials, appointed officials, and staff to meet the candidates and have a chance to interact with them. Interviews will be done on Saturday at City Hall, with a break in the afternoon. A public open house and reception will start at 5:00 on Saturday at City Hall. There are two internal and two external candidates. If you have not seen it yet, L.L. Pelling has completed the overlay project on 15th Street. This section of road was beat up pretty badly with the detour of South 11th Street spread out over several years. It now travels very well and is in better condition that it was prior to the detour. With South 11th now on the last phase, we are nearing the end of the detours for this project. 35th Street is now closed for reconstruction from Business 151 to 4th Avenue. This project will widen the street to match the width from 4th Avenue south, increasing the capacity of the road. When complete it will change to a 35 mph speed limit to match the existing section of street to the south. Contracts $10,000 and below approved by City Manager NONE Informational Items: (to be distributed at the Tuesday work session) Council received a thank you letter from David Law with Marion Community Band, thanking the City Council for their continued support of their concerts in Marion Square Park. AGENDA: A. FINANCE 1. Motion to approve minutes of the July 8 and 10, 2014 City Council meetings. 2. Motion to approve the bills as presented in the amount of $1,082,252.08. 3. Motion to approve the following liquor license application: a. Renewal application for a Class E Liquor License with additional privileges for Carryout Wine, Carryout Beer and Sunday Sales for Casey’s Marketing Company, dba Casey’s General Stores #2924 (1100 Eagle View Drive). One violation in previous five years. b. Application for addition of a Carryout Wine Privilege to a Special Class C Liquor License (Beer/Wine) for Craig Campbell, dba Campbell Steele Gallery (1064 7th Avenue). No violations in previous five years. c. New application for a Special Class C Liquor License (Beer/Wine) with additional privilege for Sunday Sales for Whaddaywant Marion LLC, dba Tomasos Pizza (1111 7th Avenue). Effective Date: 08/04/2014. B. PUBLIC SERVICES (4:00 p.m. – 4:45 p.m.) 1. Ordinance No. _______ amending Chapter 99 of the Code of Ordinances increasing monthly domestic user charges from $1.90 to $1.95. This ordinance will change the sanitary sewer rates per the 1.5% increase approved by council during the budget process. While we have discussed moving to a flow-based agreement, that should be timed with the adoption of a new flow-based agreement with Cedar Rapids. At this time Cedar Rapids is not ready to adopt such an agreement, so this is a minor adjustment to the user charge. 2. Discussion regarding Public Service Facilities. The city has received more data about the condition of the public service building, and the Director will update the council about potential project options. C. POLICE/FIRE NONE D. PARKS 1. Motion to receive and file correspondence regarding dedicated landscape easements on right of ways (Scott Hansen, Chairperson, Marion Tree Board). E. BUILDING INSPECTION NONE F. ENGINEERING (4:45 – 5:00) 1. Resolution No. _____ approving Partial Payment No. 2 to Genesis Equities, LLC. for the Central Corridor Project (13th St to 31st St) in the amount of $14,122.25. 2. Resolution No. _______ approving Chapter 28E Agreement with City of Cedar Rapids and Linn County regarding Tower Terrace Road from West of C Avenue to Alburnett Road. We have been working out a cost sharing agreement with Cedar Rapids and Linn County for the extension of Tower Terrace. This documents outlines the responsibilities of each. 3. Motion to receive and file TAC Report regarding traffic concerns on 10th Street at Boyson Road (Linda E. Weber, 2230 Northview Drive). The TAC has reviewed this request and provided a recommendation to council. 4. Motion to receive and file TAC Report regarding a request for stop or yield signs at the intersection of Ridge Valley Drive and Robert Drive (Brian Dohmen, 2400 Daleview Drive). See 33 preceding. 5. Resolution No. _____ approving the installation of stop signs north and southbound on Ridge Valley Drive at Robert Drive. This is an area that has developed quickly over the last few years, and the TAC is recommending the addition of signage as traffic control for the area. The next several resolutions following #5 will complete the system. 6. Resolution No. _____ approving the installation of stop signs on Ridge Valley Drive northbound at Edwin Drive and southbound at Daleview Drive. See #5 preceding. 7. Resolution No. _____ approving the installation of stop sign eastbound on Robert Drive at Edwin Drive. See #5 preceding. 8. Motion to receive and file TAC Report regarding a request for “No Parking” signs to be placed on Lyons Lane (Dale Larsen, Timberline Manufacturing, 2050 Lyons Lane). TAC has reviewed this request and provided a recommendation to council in the engineering department report. 9. Resolution No. _____ establishing “no parking” zone on the south side of Lyons Lane from 285’ to 460’ east of Blairs Ferry Road. See #8 preceding. 10. Motion to receive and file TAC Report regarding a request for “No Parking” on the west end of Grand Avenue (Ronald Williams, 155 Grand Avenue). TAC has reviewed this request and provided a recommendation. 11. Resolution No. _____ establishing “no parking” zone on the south side of Grand Avenue from Creekbend Court to Valleyview Drive. See #10 preceding. G. PLANNING AND DEVELOPMENT (5:00 – 5:30) 1. Comprehensive Plan Discussion No. 5. The planning director will continue his education sessions and update about the comprehensive plan. 2. Motion to approve Project Calendar regarding Planning and Development Department Payments as follows: a. Resolution No. ______ approving payment No. 23 to JCG Land Services, Inc for right-of-way acquisition services related to the Central Corridor project in the amount of $300.30. b. Resolution No. approving Payment No. 7 to Alta Planning & Design for services related to the Master Trails Plan in the amount of $7,734.72 (remaining contract amount $139.04). 3. Motion to remove from table Resolution No. 23920 approving encroachment agreement to allow a new sign to be constructed within the City right-of-way for the property located at 625 31st Street (Ron Williams, representing American Legion Post 298). (Tabled at the July 11, 2014 meeting). The Legion has an existing sign encroaching into the city property, and would like to upgrade to a newer sign. 4. Resolution No. 23920 approving encroachment agreement to allow a new sign to be constructed within the City right-of-way for the property located at 625 31st Street (Ron Williams, representing American Legion Post 298). See #3 preceding. 5. Ordinance No. 14-13 amending the Marion Code of Ordinances regarding a request to rezone property located north of 29th Avenue and west of 44th Street from Undesignated to R-2, Medium Density Single-Family Residential (Dustin Kern). Second Consideration. The council has approved the first reading of this ordinance to change zoning and allow for residential development. 6. Motion to receive and file request to waive the final reading of Ordinance No. 14-13. The developer has asked that the council waive the third reading and move to adoption of the rezoning ordinance. 7. Resolution No. approving Prestwick Place Preliminary Plat for property located north of 29th Avenue and west of 44th Street (Dustin Kern). If the council waives the third reading, the plat may be approved for this development. 8. Motion to receive and file correspondence regarding the annexation of property located south of Secrist Road and east of Highway 13 (Crutchley Farms Inc, Charles Crutchley, and Karen Crutchley).
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