INFORMATION CIRCULAR NO. 2 30 April 2002
WORLD FOOD SUMMIT: five years later (10-13 June 2002)
FAO HEADQUARTERS
ROME, ITALY
INFORMATION ON ARRANGEMENTS BEFORE AND DURING THE SESSION
[This Information Circular will not be reissued in toto before the World Food Summit: five years later. It will, however, be supplemented by updates. In addition to being distributed through normal channels, this Circular and any future updates will appear on the FAO Website (www.fao.org)]
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I. INTRODUCTION, DATES AND VENUE
1. The Hundred and Nineteenth Session of the FAO Council (Rome, 20-25 November 2000) supported the principle, the objective and the general orientation of the Director-General’s proposal to use the Thirty-first Session of the FAO Conference as a forum for a review of progress in the implementation of the World Food Summit Plan of Action, five years after the Summit, and to invite members of the United Nations, or of the Specialized Agencies or the International Atomic Energy Agency, who had been invited to the World Food Summit, to attend the FAO Conference for this purpose.
2. In the wake of the international political situation, the FAO Council, consulted by the Director-General, agreed to reschedule the World Food Summit: five years later. The new dates are 10-13 June 2002 at FAO Headquarters in Rome, Italy.
3. The World Food Summit: five years later is seen as an opportunity to seek a major commitment from world leaders to press forward with renewed will to reduce the number of hungry people in the world. Heads of State or Government have therefore been invited to head their country delegations to this event.
II. INFORMATION FOR PARTICIPANTS
PARTICIPATION OF HEADS OF STATE, HEADS OF GOVERNMENT AND HEADS OF DELEGATION
4. It is important that the FAO Secretariat be informed of expected attendance for the World Food Summit: five years later in order to prepare adequately for the event. Governments, through their Permanent Representations or Embassies, are therefore asked to inform the:
Director Conference, Council and Protocol Affairs Division FAO Headquarters Viale delle Terme di Caracalla 00100 Rome, Italy as soon as possible of the attendance of Heads of State, Heads of Government and other Heads of Delegation, as well as Members of Delegations, by duly completing and forwarding Appendix A. Observer Organizations (United Nations and other IGOs) should duly complete and forward Appendix B.
PROGRAMME
5. As decided by the Hundred and Twentieth Session of the FAO Council (Rome, 18-23 June 2001), the format of the World Food Summit: five years later will provide for sequential statements by Heads of State or Government in the Plenary Hall from 10 to 13 June 2002. 2
6. In addition to the delivery of statements in the Plenary Hall, Heads of country delegations will be invited to attend one of the three Round Tables that will be scheduled on Tuesday, 11 June (morning and afternoon) and Wednesday, 12 June 2002 (morning) with one overarching theme: "The World Food Summit Plan of Action: results achieved, obstacles met and means of overcoming them".
7. A Multi-Stakeholder Dialogue will also be held on the afternoon of 12 June 2002 with voluntary attendance by country delegations. Informal consultations are underway with regard to the format of this event. Further information will be provided shortly on detailed arrangements to be proposed.
8. The Provisional Programme of Work and the Tentative Timetable for the World Food Summit: five years later are attached as Appendix C and Appendix D, respectively.
RESERVATION OF SPEAKING TIME
9. Because of the limited availability of speaking time, and taking into account the large number of participants who would wish to address Plenary meetings, speaking time for Heads of Country Delegations will be limited to seven minutes, with an average of 25 speaking slots for each three-hour Plenary meeting. Speaking time for Observers will be limited to four minutes. Furthermore, based on the experience gained during the World Food Summit, evening meetings of Plenary are expected to be scheduled to ensure extensive participation and also to enable speakers to plan their presence in Rome as conveniently as possible.
10. The above arrangements do not preclude the distribution of more extensive texts by the speakers. Such texts would need to be handed over to the Secretariat in sufficient quantities in the language of intervention and other languages for distribution to delegates, as well as posting on the World Food Summit: five years later Website.
11. Governments and Observers are invited to provide the Director, Conference, Council and Protocol Affairs Division as soon as possible with an indication of the day on which the Head of State or Government or the Head of Delegation wishes to address the World Food Summit: five years later. Appendix E to this Circular should have been duly completed by Governments to reserve Speaking Time for Heads of State, Heads of Government or other Heads of Delegation, and forwarded by 30 April 2002. Governments that have not already done so are invited to submit Appendix E as a matter of urgency to:
Director Conference, Council and Protocol Affairs Division FAO Headquarters Fax: +3906-57056099
12. Depending on the availability of time, representatives of intergovernmental organizations will also address the plenary meeting of the World Food Summit: five years later. Each statement should be of a duration of no more than four minutes. Non-governmental organizations are encouraged to form caucuses and to designate ten representatives to make an oral statement of no more than four minutes duration. 3
SCHEDULING OF SPEAKING TIME
13. In accordance with the proposal of the Committee on World Food Security endorsed by the FAO Council1 and in accordance with the established practice of UN Bodies (i.e., the Millennium Summit) priority will be accorded, in establishing the List of Speakers, as follows:
• Heads of State • Vice-Presidents and Heads of Government (including Chairman of European Commission) • Crown Princes/Princesses • Ministers • Permanent Representatives • Observers (UN bodies and other categories of observers)
In the event that the level of a statement were to be subsequently changed, the speaker would be moved to the next available speaking slot in the appropriate category.
14. Delegations are advised that everything possible will be done to accommodate requests for Speaking Time on a particular day and at a particular time, compatibly with the general principles outlined above.
ATTENDANCE AT ROUND TABLES
15. In addition to the delivery of statements in the Plenary Hall, Heads of country delegations will be invited to attend one of the three Round Tables that will be scheduled on two consecutive days: Tuesday, 11 June (morning and afternoon) and Wednesday, 12 June (morning). Each of these Round Tables will have one overarching theme: "The World Food Summit Plan of Action - results achieved, obstacles met and means of overcoming them".
16. Each country delegation or FAO Member Organization can be represented by the Head of Delegation (or the Head of the Executive Body) on one of the three Round Tables of his/her choice. He/she may be accompanied by one adviser to the sole Round Table selected.
17. Each Round Table shall have two Co-Chairs, for a cumulative total of six Co-Chairs. The selection of six Co-Chairs will be decided by the World Food Summit: five years later on the basis of consultations among States.
18. The Round Tables will have a duration of some three hours.
19. As the Round Tables will not be attended by observers or the media, the six Co-Chairs will subsequently report to the Plenary on the conclusions reached in their respective Round Tables. A Press Conference may also be held at which the Co-Chairs will be able to present their conclusions.
20. To reserve attendance in the Round Tables, Appendix F should have been duly completed by Governments and forwarded by 30 April 2002.
1 CFS 27/ REP, paras 30, 36, 37; CFS 2001/5; CL 120/REP, paras 46 and 65; CL 121/REP, paras 8-17. 4
21. Country delegations who have not already done so are invited to submit Appendix F as a matter of urgency to:
Director Conference, Council and Protocol Affairs Division FAO Headquarters Fax: +3906-57056099
PREPARATORY MEETINGS
22. As was the case for the World Food Summit in 1996, FAO’s Committee on World Food Security has played a crucial role in the preparation of the World Food Summit: five years later.
23. The Twenty-seventh Session of the Committee on World Food Security (Rome, 28 May – 1 June 2001), discussed the World Food Summit: five years later as part of its agenda, and made several recommendations to the Hundred and Twentieth Session of the Council regarding the arrangements that should be made for it. The same Session of the Committee on World Food Security recommended that a Working Group, open to all countries invited to the World Food Summit: five years later be established by the Council to undertake negotiations on the Resolution at its June Session, and that the elements identified by the Bureau for the Resolution be transmitted to this Working Group.
24. At its final meeting, the Hundred and Twentieth Session of the Council (Rome, 18-23 June 2001) received a report from the Co-Chairs of the Open-Ended Working Group. The Council noted that the draft proposal for the Resolution to be adopted by the World Food Summit: five years later at the Thirty-first Session of the Conference of FAO formulated by the Group, although not final, represented considerable progress towards an agreed outcome for the World Food Summit: five years later. Expressing appreciation for the constructive work of the Open-Ended Working Group, the Council decided to reconvene it at its Hundred and Twenty-first Session (Rome, 30 October – 1 November 2001) for final consideration of the proposal.
25. As already noted, the events of late 2001 led to the postponement of the World Food Summit: five years later. In view of the need to hold the Summit at the earliest feasible date in 2002, to keep costs to a minimum, and to maintain the principle of taking advantage of already budgeted meetings, the World Food Summit: five years later will now be convened in conjunction with the Twenty-eighth Session of the Committee on World Food Security (CFS). Originally scheduled to take place in September 2002, the Session will be brought forward to 6 to 8 June 2002. The CFS will consider two main items related to the Summit itself - the Assessment of the World Food Security Situation and the Report on Progress in Implementing the World Food Summit Plan of Action. In this way, the World Food Summit: five years later will be able to benefit from the results of the first full cycle of reporting by the CFS on the implementation of the World Food Summit Plan of Action.
26. At its Hundred and Twenty-first Session in October/November 2001, the Council had decided not to reconvene the Open-Ended Working Group but to delegate to the CFS at its meeting in June, the responsibility for reconvening the Group on its behalf. The CFS would, in turn, receive and forward to the Summit the outcome of the reconvened session of the Open-Ended Working Group. 5
27. The negotiated outcome, which is expected to be a declaration of recommitment to the World Food Summit Goals and to the actions that are required to achieve them, would represent the principal outcome of the Summit.
28. As a means of ensuring the fullest possible contribution of the FAO Regional Conferences to the CFS debate, the Regional Conferences taking place in the first half of 2002 have been asked to address regional dimensions in the run-up of the World Food Summit: five years later. Regional NGO/Civil Society Organization Consultations have also been held in conjunction with, and reporting to the Regional Conferences.
29. There will be no re-opening of debate on the Rome Declaration and the Plan of Action. The purpose of bringing Heads of State or Government together is to provide additional impetus, support and follow-up to ensure the fulfilment of the undertakings contained in those documents.
III. ARRANGEMENTS BEFORE THE SESSION
HOTEL RESERVATIONS
30. The Rome-based “Associazione Provinciale Romana Albergatori (APRA)” is responsible for hotel reservations and through its operational arm ( Promoroma Hotel Service S.r.L.) will deal with requests received from participants to the World Food Summit: five years later. A Reservation Centre has been established at the FAO Headquarters, Room A-119 and can be contacted for information (telephone numbers +39-06 570 53317 or +39-06 570 53319; fax number +39-06 570 53321; e-mail: [email protected]).
31. A comprehensive list of hotels members of APRA with an indication of the category is attached as Appendix G. Participants wishing to avail themselves of the services of APRA/Promoroma Hotel Service S.r.L. should address their requests for hotel accommodation by completing the Hotel Reservation Form attached as Appendix H and return it to:
APRA / Promoroma Hotel Service S.r.L. - Hotel Reservation Centre – Room A-119 C/o Food and Agriculture Organization (FAO) of the United Nations Viale delle Terme di Caracalla 00100 Rome, Italy or fax it to the number indicated in paragraph 30 above.
32. It is to be noted that “APRA/Promoroma Hotel Service S.r.L.” is a private agency with which arrangements have been made to facilitate hotel reservations and contractual arrangements between participants to the World Food Summit: five years later and the hotels. The responsibility for any such arrangements made through this agency remains with individual delegations. 6
AIRLINE DISCOUNTS
33. A number of airlines have agreed to support the World Food Summit: five years later by providing discounts on airfares to participants. Appendix I contains an initial list of airlines that will be providing these discounts. Participants wishing to avail themselves of discounted airfares should contact the airlines directly.
SECURITY ARRANGEMENTS
34. The Government of Italy has declared the World Food Summit: five years later to be a “special event”. Appropriate measures will accordingly be adopted by the Italian authorities to ensure the successful conduct of the World Food Summit: five years later.
35. The Italian authorities will provide security to all Heads of State or Government throughout their stay in the city of Rome, from the time of their arrival until their departure. Specific requests for individual security requirements should be directed to the Chief, Security Services Branch (AFSS), Fax No.: +3906-57055156 as soon as possible so that appropriate arrangements may be made.
36. Security at the FAO Headquarters Complex will be extremely tight in the period prior to, during and immediately after the World Food Summit: five years later. Access will be prohibited to any individual not in possession of a valid World Food Summit: five years later Building Pass. These Building Passes will be issued as part of the World Food Summit: five years later registration procedures (see paragraphs 46 to 50 below). Metal detectors will be in operation at all entrances to the FAO Headquarters Complex. Access to certain areas within the Complex will also be restricted.
37. Parking on the grounds of FAO will be strictly forbidden during the World Food Summit: five years later. Convenient parking facilities will be provided by the Comune di Roma for official convoys of country delegations and other participants.
38. There will be five entrances to the FAO Headquarters Complex during the World Food Summit: five years later:
a) Ceremonial Entrance (at front of Building A) for Heads of Delegation and up to two members of their delegations, Heads of UN Organizations and IGOs, and Special Guests.
b) Atrium Entrance for members of delegations from Governments, UN Organizations and from IGOs, and FAO staff.
c) Building D Entrance (gate on Viale Aventino) for NGOs representatives.
d) Building E Entrance (access through gate near AGIP petrol station) for accredited journalists.
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e) Building B Entrance (Ex-Commissary) for FAO staff members and contractors’ staff (access through any entry point to the FAO Complex).
PORT OF ENTRY ARRANGEMENTS
39. Attention is drawn to the strict provisions in force regarding entry into Italy, including the refusal of entry to persons not having the required visas. Participants requiring entry visas must obtain these from the Italian Consulate or Diplomatic Mission in their country before leaving for Rome. It should be noted that, since Italy’s adherence to the Schengen Agreement, the issuance of an entry visa may require up to three weeks. Those participants travelling from a country where there is no Italian Consulate or Diplomatic Mission may obtain a visa on arrival in Rome provided that they advise the FAO Protocol Branch, Rome (by Fax No.: +3906-57056099) of their arrival. In these cases, participants must provide their full name, date and place of birth, nationality and passport number, as well as their flight number and arrival date. This information must reach FAO at least three weeks before the arrival of participants to permit the Protocol Branch to request the issue of an entry visa at Rome Airport or other point of entry into Italy. Participants failing to comply with the above will not be allowed by the Italian authorities to enter Italy.
AIRPORTS
40. Delegations arriving in Rome by special flight will land at Ciampino Military Airport; those arriving by commercial flight will land at Fiumicino. Special flights unable to land at Ciampino for technical reasons will also go to Fiumicino.
Ciampino
41. Delegations arriving at Ciampino Military Airport will be met by a representative of the Italian Government, a representative of the Director-General, and the relevant military authorities.
42. The Embassies will see to the collection and transfer of the delegations’ baggage, and should procure the necessary authorizations from airport authorities according to normal procedures. There will be special parking facilities at the airports. Transportation of delegates from the airport will be by shuttle buses made available by the Italian Government to selected hotels or by vehicles made available by respective Embassies.
Leonardo da Vinci (Fiumicino)
43. Delegations arriving at Fiumicino Airport will be met in the same manner as for Ciampino. Immigration formalities for Heads of State or Government and their immediate entourage will be facilitated.
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44. Embassies will see to baggage recovery and transfer, and should procure the necessary authorizations from airport authorities according to normal procedures. Transportation of delegates from the airport will also be by shuttle buses made available by the Italian Government to selected hotels or by vehicles made available by the respective Embassies.
LANGUAGES OF PROCEEDINGS
45. Proceedings will be conducted in Arabic, Chinese, English, French and Spanish. If speakers wish to make statements in a language other than these, the delegation in question must provide a text in one of such languages for the Secretariat. The text will be taken as the official statement, and it will be translated into the other language by the interpreters. The delegation concerned should also make available to the Interpretation Group (Room A-273E) a person who knows both the language in which the statement is to be delivered and the FAO language into which it has been translated in order to guide the interpreter through the translated text and ensure synchronization between the speaker and the interpreter. Advance notice of these arrangements should be given to:
Director Conference, Council and Protocol Affairs Division FAO Headquarters Fax: +3906-57056099
IV. ARRANGEMENTS DURING THE SESSION
REGISTRATION
46. The registration of participants will be processed only after receipt of completed Registration Forms. The forms, duly-compiled and with a recent passport-size photograph attached, were due at FAO by 30 April 2002, together with the credentials from the Government authority, the Head of the Executive Body of the FAO Member Organization concerned or a formal written communication from the organization that designates the participant(s). The forms are available in Appendix A.
47. The forms will be the basis for the preparation of a World Food Summit: five years later Building Pass with a photograph permitting access to FAO Headquarters. All participants who have not yet submitted their registration forms are requested to do so as soon as possible.
48. The individual passes will be available for collection at the Registration Centre in the Fiera di Roma, Padiglione 32, Piazza Rufino (Via Cristoforo Colombo, 287) upon presentation of a valid identity document. The Centre will be operational from 3 to 13 June 2002, including all day Saturday, 8 and Sunday, 9 June 2002.
49. Delegates should ensure that they register at the Centre and collect their passes between 3 and 9 June 2002 in order to avoid queues on the first day of the World Food Summit: five years later.
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50. A Call Centre for information to participants will be functional as of 3 June 2002. Telephone, fax and e-mail contacts will be communicated in due course. In the meantime, questions and information request may be addressed to the following facsimile number at FAO Headquarters Fax No.: +3906-57056099.
UN/IGO ACCREDITATION
51. Representatives of UN/IGOs are requested to duly complete and forward Appendix B. Paragraphs 47 to 50 also apply for representatives of UN/IGOs.
NGO/CSO ACCREDITATION
52. A copy of the form for non-governmental organizations (NGOs) and other civil society organizations to apply for accreditation is attached as Appendix J. It is also available on FAO’s NGO/CSO Website, along with an Information Note covering all aspects of NGO/CSO participation in the World Food Summit: five years later.
53. Arrangements for the attendance of NGOs/CSOs at World Food Summit: five years later are based on the precedent established for the World Food Summit in 1996. NGOs that have formal relations with FAO may be invited. Other NGOs/CSOs may be invited provided that they meet one or more of the following criteria:
(i) knowledge/experience in areas related to food security and agricultural development;
(ii) experience in policy advocacy and public information related to food and agricultural development issues;
(iii) normative/operational cooperation with FAO in areas of work related to food security and agricultural development;
(iv) participation in World Food Summit: five years later preparatory activities.
54. Official invitations to the World Food Summit: five years later will be issued upon FAO acceptance of applications for accreditation from NGOs/CSOs.
55. For reasons of space, it will not be possible to accredit all of the organizations which apply.
56. Representatives of NGOs and other civil society organizations are advised that paragraphs 47 to 50 also apply to them.
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MEDIA ACCREDITATION
57. A copy of the form for representatives of the mass media to apply for accreditation to cover the World Food Summit: five years later is attached as Appendix K and is also available on the World Food Summit: five years later Website.
58. Application for accreditation must be received and verified at FAO Headquarters in order for representatives of the mass media to be eligible to receive a Media Pass.
59. It should be noted that because of limited space, only holders of Media Passes will be admitted to the media working areas and to Press Conferences and Media Briefings during the World Food Summit: five years later. It is therefore recommended that journalists travelling with delegations should be accredited as journalists rather than as delegates. Dual accreditation will not be accepted.
60. Representatives from the media are advised that paragraphs 47 to 50 also apply to them.
ACCESS TO FAO PREMISES
61. As stated above, access to the FAO premises will be restricted to those who have been issued a World Food Summit: five years later Building Pass. Access to certain areas within the premises will be subject to issuance of additional “floating” passes. Governments are informed of the limited seating capacity of the Plenary Hall, allowing only three seats per country delegation and limited seating for observer delegations. Closed-circuit television is expected to be provided for the benefit of delegation members not seated in the Plenary Hall.
MEETING ROOMS FOR HEADS OF DELEGATION
62. A limited number of meeting rooms will be available for bilateral or multilateral meetings during the World Food Summit: five years later. Because of the large number of requests for these meeting rooms, delegations will appreciate the difficulties involved in satisfying all requests. It may be possible, however, to reserve meeting rooms for two to three hour segments of time throughout the course of any given day.
63. To reserve meeting rooms, countries are invited to complete the Reservation of Small Meeting Room form (attached as Appendix L) and to send it to:
Director Conference, Council and Protocol Affairs Division FAO Headquarters Fax: +3906-57056099
OTHER REQUESTS FOR FACILITIES
64. The security and catering services at FAO Heaquarters will be working at full capacity to accommodate the many events scheduled on FAO premises during the World Food Summit: 11 five years later. Delegations are therefore kindly advised that the use of FAO facilities for receptions, cocktails or similar events will not be possible.
TRANSPORT
65. It is expected that the Government of Italy will provide a shuttle service from Fiumicino and Ciampino Airports to certain drop-off locations in the downtown area of the city. Additional shuttle services will be available from certain locations in the downtown area and from the Fiera di Roma Registration Centre to the FAO Headquarters Complex. Details will be provided through updates once available.
66. Arrangements are underway with the Government of Italy to make available means of transport to country delegations. Details will be provided through updates as soon as possible.
MEDIA BRIEFINGS
67. Throughout the World Food Summit: five years later it will be possible for individual countries or groups of countries to hold Media Briefings. Because of anticipated demand, and in line with practice at the United Nations, thirty-minute briefing periods will be offered.
68. Applications for a briefing slot should specify the preferred day, and whether morning or afternoon. Simultaneous interpretation in official languages plus Italian may be arranged if the situation permits. The cost of interpretation will be charged to the user, as follows:
two languages - US$ 800 each; three or more languages - US$ 1 600 each.
Every effort will be made to accommodate requests and arrange for interpretation, if required.
69. Booking requests, specifying interpretation needs, should be sent to:
Director Conference, Council and Protocol Affairs Division FAO Headquarters Fax: +3906-57056099
SIDE EVENTS
70. In addition to the events scheduled under the Programme of Work, there will be a series of side events open to all delegations during the World Food Summit: five years later. The first such side event to be scheduled is:
• A half-day panel discussion followed by open dialogue on Rural women: crucial partners in the fight against hunger, convened with the support of the Government of Sweden, on 12 June 2002 (morning) in the Green Room.
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71. Other events will be announced in the near future, when plans for their conduct and their scheduling are completed.
PARALLEL EVENTS
72. A Host Committee of Italian NGOs working with the International NGOs/CSOs Planning Committee established to facilitate the participation of civil society in the World Food Summit: five years later, is planning an NGO Forum, to take place at the Palazzo dei Congressi in Rome from 8 to 13 June 2002. Information on the programme can be obtained from the organizers of this event at their website (www.forumfoodsovereignty.org) or at the following address: NGO Forum for Food Sovereignty, Viale Angelo di Pietro 21, 00165 Rome, Italy. Telephone: +3906-3977758.
73. A Parliamentarians’ Day will take place at the Palazzo Madama, the seat of the Italian Senate, on Tuesday, 11 June 2002, with the participation of parliamentarians who are members of national delegations, and hosted by the Italian Parliament with the collaboration of the Inter-Parliamentary Union (IPU).
74. A Private Sector Forum organized by the Consiglio Nazionale dell’ Economia e del Lavoro (CNEL) will take place on Wednesday, 12 June 2002 at Villa Lubin (Villa Borghese).
75. Further information on parallel events will be provided on the FAO Website (www.fao.org) and in subsequent updates. It should be noted that these events are not organized by FAO and will have their own specific invitation and registration procedures.
* * * * * * * * * * * * * * * * * * * *
All queries on this Information Circular should be addressed to:
Director Conference, Council and Protocol Affairs Division FAO Headquarters Fax: +3906-57056099 Appendix A
World Food Summit: five years later 10-13 June 2002 FAO Headquarters - Rome, Italy
REGISTRATION FORM for Delegates
NOTE: This form should be submitted with the official letter of credentials no later than 30 April 2002, together with a recent passport size photo.
PERSONAL DATA
Member of Delegation of: (Country)
* Family Name: PHOTO must be attached * First Name: K Mr K Mrs/Miss
* Official Title:
* Ministry:
Official Address:
Telephone: Fax:
E-mail:
* Infomation will appear on the List of Participants
TYPE OF ATTENDANCE
K Head of Delegation K Alternate K Support Staff
Should the name of the person be inserted in the List of Participants for record of attendance: K yes K no
Date
RESERVED FOR FAO USE
Date (FAO Officer)
Please forward completed form and letter of credentials to the Office of the Director, Conference, Council and Protocol Affairs Division, FAO Headquarters, Viale delle Terme di Caracalla, 00100, Rome, Italy. Fax No.: +39 - 06 57056099
Appendix B
World Food Summit: five years later 10-13 June 2002 FAO Headquarters - Rome, Italy
REGISTRATION FORM for Observers
NOTE: This form should be submitted no later than 30 April 2002 , together with a recent passport size photo.
PERSONAL DATA
Name of Organization:
* Family Name: PHOTO must be attached * First Name: K Mr K Mrs/Miss
* Official Title:
Official Address:
Telephone: Fax:
E-mail:
* Infomation will appear on the List of Participants
TYPE OF ATTENDANCE
Should the name of the person be inserted in the List of Participants for record of attendance: K yes K no
Date
RESERVED FOR FAO USE
Date (FAO Officer)
Please forward completed form to Office of the Director, Conference, Council and Protocol Affairs Division, FAO Headquarters, Viale delle Terme di Caracalla, 00100, Rome, Italy. Fax No.: +39 - 06 57056099
Appendix C
World Food Summit: five years later 10-13 June 2002 FAO Headquarters - Rome, Italy
PROVISIONAL PROGRAMME OF WORK
Inaugural Ceremony
Election of the Chairperson of the Summit
1. Adoption of the Programme of Work
2. Procedural Matters • Adoption of Rules of Procedure • Election of the Vice-Chairpersons • Election of Round Table Co-Chairs • Confirmation of Designation of Credentials Committee Members • Adoption of the Credentials Committee Report
3. Adoption of the WFS: fyl Declaration
4. General Debate - Statements by Heads of Delegations
5. Chairpersons’ Summary of Round Tables I, II and III on “The World Food Summit Plan of Action – results achieved, obstacles met and means of overcoming them”
6. Presentation of the Outcome of the Parallel Events
Closing Ceremony
TENTATIVE TIMETABLE FOR THE WORLD FOOD SUMMIT: five years later (Rome, 10 - 13 June 2002)
Monday, 10 June 2002
PLENARY ROUNDTABLES MULTI STAKEHOLDER DIALOGUE
Inaugural Ceremony MORNING 09.00 hrs Election of the Chairperson of the Summit
Adoption of the Programme of Work
Procedural Matters: • Adoption of the WFS: fyl Rules of Procedure • Election of the Vice-Chairpersons • Election of Round Tables Co-Chairs • Confirmation of Designation of Credentials Committee Members • Adoption of the Credentials Committee Report
Adoption of the WFS: fyl Declaration
General Debate – Statements by Heads of Delegations
AFTERNOON General Debate – Statements by Heads of 15.00 hrs Delegations Apendix D
TENTATIVE TIMETABLE FOR THE WORLD FOOD SUMMIT: five years later (Rome, 10 - 13 June 2002)
Tuesday, 11 June 2002
PLENARY ROUNDTABLES MULTI STAKEHOLDER DIALOGUE
Round Table I MORNING General Debate – Statements by Heads of
9.00 hrs Delegations Theme:
The World Food Summit Plan of Action – results achieved, obstacles met and means of overcoming them
Round Table II AFTERNOON General Debate – Statements by Heads of 15.00 hrs Delegations Theme:
The World Food Summit Plan of Action – results achieved, obstacles met and means of overcoming them
TENTATIVE TIMETABLE FOR THE WORLD FOOD SUMMIT: five years later (Rome, 10 - 13 June 2002)
Wednesday, 12 June 2002
PLENARY ROUNDTABLES MULTI STAKEHOLDER DIALOGUE
Round Table III MORNING General Debate – Statements by Heads of
9.00 hrs Delegations Theme:
The World Food Summit Plan of Action – results achieved, obstacles met and means of overcoming them
AFTERNOON General Debate – Statements by Heads of 14.30 hrs 15.00 hrs Delegations Multi Stakeholder Dialogue
TENTATIVE TIMETABLE FOR THE WORLD FOOD SUMMIT: five years later (Rome, 10 - 13 June 2002)
Thursday, 13 June 2002
MULTI STAKEHOLDER PLENARY ROUNDTABLES DIALOGUE
MORNING General Debate – Statements by Heads of 9.00 hrs Delegations
AFTERNOON Presentation of the Outcome of the Parallel 15.00 hrs Events
Closing Ceremony
Appendix E
World Food Summit: five years later 10-13 June 2002 FAO Headquarters - Rome, Italy
RESERVATION OF SPEAKING TIME PLENARY
Heads of delegations will be allocated seven minutes for the delivery of their statements.
THE HEAD OF DELEGATION OF:
NAME:
OFFICIAL TITLE:
WOULD LIKE TO RESERVE SPEAKING TIME ON: (indicate period preferred)* MONDAY, 10 JUNE 2002 a.m.
MONDAY, 10 JUNE 2002 p.m.
TUESDAY, 11 JUNE 2002 a.m.
TUESDAY, 11 JUNE 2002 p.m.
WEDNESDAY, 12 JUNE 2002 a.m.
WEDNESDAY, 12 JUNE 2002 p.m.
THURSDAY, 13 JUNE 2002 a.m.
* While every effort will be made to assign the speaking time requested by participants, the Organization wishes to stress that confirmation of speaking slots will not be possible until nearer the event.
Please forward completed form no later than 30 April 2002 to Office of the Director, Conference, Council and Protocol Affairs Division. FAO Headquarters, Viale delle Terme di Caracalla, 00100, Rome, Italy. Fax No.: +39 - 06 57056099
Appendix F
World Food Summit: five years later 10-13 June 2002 FAO Headquarters - Rome, Italy
RESERVATION OF ROUND TABLE PARTICIPATION
HEAD OF STATE, HEAD OF GOVERNMENT OR OTHER (NAME):
OFFICIAL TITLE:
COUNTRY:
PLEASE INDICATE A PREFERENCE FOR ONE OF THE FOLLOWING ROUND TABLES:
TUESDAY, 11 JUNE 2002 a.m.
TUESDAY, 11 JUNE 2002 p.m.
WEDNESDAY, 12 JUNE 2002 a.m.
Please forward completed form no later than 30 April 2002 to Office of the Director, Conference, Council and Protocol Affairs Division.FAO Headquarters, Viale delle Terme di Caracalla, 00100, Rome, Italy. Fax No.: +39 - 06 57056099
List of Hotels in Rome
Category Hotel Address Telephone Fax
Aldrovandi Via U. Aldrovandi 15 06-3223993 06-3221435
Bernini Bristol Piazza Barberini 23 06-4883051 06-4824266
Hotel de Russie Via del Babuino 9 06-328881 06-32888881
Grand Hotel de la Minerve Piazza della Minerva 69 06-695201 06-6794667 5 Star Hassler Villa Medici Piazza Trinità dei Monti 6 06-699340 06-6789991 ***** Lord Byron Via G. de Notaris 5 06-3220404 06-3220405 Majestic Via Vittorio Veneto 50 06-486841 06-4880984
Parco dei Principi Via Frescobaldi 5 06-854421 06-8845104
Plaza Via del Corso 126 06-69921111 06-69941575
Regina Hotel Baglioni Via V. Veneto 72 06-421111 06-420212130
Albani Via Adda 45 06-84991 06-8499399
Ambasciatori Palace Via Vittorio Veneto 62 06-47493 06-4743601
Ambra Palace Via Principe Amedeo 257 06-492330 06-49233100
Anglo Americano Via Quattro Fontane 12 06-472941 06-4746428 4 Star Aran Park Via Riccardo Forster 24 06-51966043 06-51072777 **** Aris Garden Via Aristofane 101 06-52362443 06-52352968
Ariston Via F. Turati 16 06-4465399 06-4465396 Appendix G
Artdeco Via Palestro 19 06-4457588 06-4441483
Atlante Garden Via Crescenzio 78a 06-6872361 06-6872315 Category Hotel Address Telephone Fax
Atlante Star Via G. Vitelleschi 34 06-6873233 06-6872300
Atlantico Via Cavour 23 06-485951 06-4744105
Barberini Via Rasella 3 06-4814993 06-4815211
Beverly Hills Largo Benedetto Marcello 220 06-8542141 06-8553542
Borromini Via Lisbona 7 06-8841321 06-8417550
Cardinal Via Giulia 62 06-68802719 06-6786376
Champagne Garden Via Bachelet 4 06-4465409 06-49386714
Cicerone Via Cicerone 55c 06-3576 06-68801383
Claridge Viale Lieai 62 06-8419212 06-8555171 4 Star Colonna Palace Piazza Montecitorio 12 06-6781341 06-6794496 **** Commodore Via Torino 1 06-485656 06-4747562
Crowne Plaza Rome St. Peter’s Via Aurelia Antica 415 06-6642 06-6637190
Hotel de la Ville Inter*Continental Via Sistina 69 06-67331 06-6784213
Hotel dei Borgognoni Via del Bufalo 126 06-69941505 06-69941501
Hotel delle Nazioni Via Poli 7 06-6792441 06-6782400
Hotel d’Inghilterra Via Bocca di Leone 14 06-69981 06-69922243
Empire Palace Via Aureliana 39 06-421281 06-42012030
Executive Via Aniene 3 06-8552030 06-8414078
Farnese Via A. Farnese 30 06-3212553 06-3215129
2 Category Hotel Address Telephone Fax
Forum Via Tor de’ Conti 25 06-6792446 06-6786479
Four Points Sheraton Via Eroi di Cefalonia 289 06-508341 06-50834701 06-50780727 Franklin Via Rodi 29 06-39030165 06-39751652
Genova Via Cavour 33 06-474951 06-4827580
Giulio Cesare Via degli Scipioni 287 06-3210751 06-3211736
Grand Hotel Ritz Via D. Chelini 41 06-8083751 06-8081394
Grand Hotel Tiberio Via Lattanzio 51 06-39721518 06-39735202
Holiday Inn EUR Viale Castello della Magliana 65 06-65581 06-6557005 4 Star La Borghesiana Via della Capanna Murata 132 06-2072051 06-2071191 La Residenza Via Emilia 22 06-4880789 06-485721 **** Le Cappellette di S. Luigi Via Liberiana 21 06-48930318 06-4814837
Mascagni Via Vittorio Emanuele Orlando 90 06-48904040 06-4817637
Massimo D’Azeglio Via Cavour 18 06-4880646 06-4824976
Mediterraneo Via Cavour 15 06-4884051 06-4744105
Memphis Via degli Avignonesi 36 06-485849 06-4828629
Mondial Via Torino 127 06-472861 06-4824822
Myosotis Piazza Pupinia 2 06-2054470 06-2053671
Napoleon Piazza Vittorio Emanuele 105 06-4467264 06-4467282
Nazionale Piazza Montecitorio 131 06-695001 06-6786677
3 Category Hotel Address Telephone Fax
Nova Domus Via G. Savonarola 38 06-39732955 06-39731470
Palatino Via Cavour 213 06-4814711 06-4740726
Pantheon Via de’ Pastini 131 06-6787746 06-6787755
Park Hotel Costanza Via Cristoforo Colombo. Km 13.500 06-520971 06-52200122
Park Hotel dei Massimi Largo Vincenzo Ambrosio 9 06-35347200 06-35452855
Pineta Palace Via S. Lino Papa 35 06-3013800 06-3013844 06-3013803 Polo Piazza B. Castaldi 4 06-3221041 06-3221359
Ponte Sisto Via dei Pettinari 64 06-68194605 06-6865598 4 Star President Via E. Filiberto 175 06-770121 06-7008740 Princess Via Andrea Ferrara 33 06-664931 06-66493840 **** Quality Inn Traiano Via IV Novembre 154 06-6783862 06-6783674
Quirinale Via Nazionale 7 06-4707 06-4820099
Ripa Residence All Suites Hotel Via Luigi Gianniti 21 06-58611 06-5814550
Rivoli Via M. Tamarelli 7 06-3224042 06-3227373
Rome Marriot G.H. Flora Via Vittorio Veneto 191 06-489929 06-4820359
Royal Santina Via Marsala 22 06-4487542 06-4457205
San Giorgio Via G. Amendola 61 06-4827341 06-4883191
Savoia Via Ludovisi 15 06-4744141 06-4746812
Shangri La’ Corsetti Viale Algeria 141 06-5916441 06-5413813
4 Category Hotel Address Telephone Fax
Sheraton Golf Viale del Parco dei Medici 167 06-658588 06-65858742
Sole Al Pantheon Piazza della Rotonda 63 06-6780441 06-69940689
Splendide Royal Via Porta Pinciana 14 – 18 06-421689 06-42168800
The Duke Palace Via Archimede 69 06-3201094 06-36004104 4 Star Tiziano Corso Vittorio Emanuele 110 06-6865019 06-6865019 **** Universo Via Principe Amedeo 5 b 06-476811 06-4745125
Valadier Via della Fontanella 15 06-3610559 06-3201558
Victoria Via Campania 41 06-473931 06-4871890
Visconti Palace Via Federico Cesi 37 06-3684 06-3200551
Aberdeen Via Firenze 48 06-4823920 06-48231092
Accademia Piazza Accademia San Luca 75 06-69922607 06-6785897
Adriano Via di Pallacorda 2 06-68802451 06-68803926
Adventure Via Palestro 88 06-4469026 06-4460084 3 Star Alexandra Via Vittorio Veneto 18 06-4881943 06-4871804 Alimandi Via Tunisi 8 06-39723948 06-39723943 *** Alpi Via Castelfidardo 84a 06-4441235 06-4441257
Amadeus Via Principe Amadeo 76 06-48905740 06-47824089
Amalfi Via Merulana 278 06-4744313 06-4820575
Andreotti Via Castelfidardo 55 06-4441301 06-4453777 06-4441006
5 Category Hotel Address Telephone Fax
Appia Park Hotel Via Appia Nuova 934 06-7180180 06-7182457
Ara Pacis Via Vittoria Colonna 11 06-3204446 06-3211325
Arcangelo Via Boezio 15 06-6874143 06-6893050
Argentina Via Cavour 47 06-4883263 06-485616
Astoria Garden Via Bachelet 8 06-4469908 06-4453329
Astrid Largo Antonio Sarti 4 06-3236371 06-3220806
Aurelius Via Aurelia 458 06-6628084 06-6640257 06-33616501-2 Aurora Garden Via Emanuele Ciaceri 16 06-4102641 06-4102641 3 Star 06-4116673 Bolivar Via della Cordonata 6 06-6791614 06-6791025 *** 06-6991666 Bramante S.A.S. Vicolo della Palline 24 06-68806426 06-6879881
Britannia Via Napoli 64 06-4883153 06-4882343
Canada Via Vicenza 58 06-4457770 06-4450749
Cecil Via F. Crispi 55 06-6789693 06-6h797996
Celio Via Santi Quattri 35c 06-70495333 06-7096377
Central Park Via G. Moscati 7 06-355741 06-3017944
Cesari Via di Pietra 89a 06-6792386 06-6790882
Cinecittà Via E. Giulioli 13 06-729819 06-72981447
6 Category Hotel Address Telephone Fax
City Nova Via Due Macelli 97 06-6797468 06-6797972 06-6784037 Clodio Via Santa Lucia 10 06-3721122 06-37350745
Colony Flaminio Via Monterosi 18 06-36301843 06-36309495
Colosseum Via Sforza 10 06-4827228 06-4827285
Columbia Via del Viminale 15 06-4744289 06-4740209
Concordia Via Capo le Case 14 06-6791953 06-6795409
Condotti Via Mario de’ Fiori 37 06-6794661 06-6790457 06-6794769 Consul Via Aurelia 727 06-66418051 06-66418093
3 Star Corot Via Marghera 17 06-44700900 06-44700905
*** Cosmopolita Via IV Novembre 114 06-69941349 06-69941360
Cristoforo Colombo Via Cristoforo Colombo 710 06-5921315 06-5913262
Hotel De Petris Via del Boccaccio 25 06-4819626 06-4820733
Hotel degli Imperatori Via G. Gonella 15 06-41227623 06-41227763
Hotel del Corso Via del Corso 79 06-36006233 06-32600034
Hotel del Senato Piazza della Rotonda 73 06-6793231 06-69940297
Hotel della Torre Argentina Corso Vittorio Emanuele 102 06-6833886 06-68801641
Hotel delle Regioni Via del Tritone 94 06-483675 06-4883300 06-4745868 Desiderio Via della Pineta Sacchetti 225 06-3017494 06-3011354
7 Category Hotel Address Telephone Fax
Diana Via Principe Amedeo 4 06-4827541 06-486998
Diplomatic Via Vittoria Colonna 28 06-6874372 06-6832685
Domus Aventina Via di Santa Prisca 11b 06-5746135 06-57300044 06-5746189 Dorica Piazza Viminale 14 06-483615 06-4815406
Duca d’Alba Via Leonina 14 06-484471 06-4884840
Due Torri Vicolo del Leonetto 23 06-68806956 06-6865442
Emmaus Via delle Fornaci 25 06-635658 06-635331
Emona Acquaeductus Via Statilia 23 06-7027911 06-7028787 3 Star Eurogarden Salita Castel Giubileo 197 06-8804459 06-8804417
*** Fenix Viale Gorizia 5 06-8540741 06-8543632 Firenze Via Due Macelli 106 06-6797240 06-6785636
Fiume Via Brescia 5 06-8543000 06-8548888
Flaminius Via Frassineto 21 06-3321204 06-33626521 06-33616501-2 Fontana Piazza di Trevi 96 06-6786113 06-6790024
Fori Imperiali Cavalieri Via Frangipane 34 06-6796246 06-6797203
Forte Via Margutta 61 06-3207625 06-3202707
Galileo Via Palestro 33 06-4441205 06-4441208
Garda Via Lombardia 30 06-4882480 06-4747095
8 Category Hotel Address Telephone Fax
Gerber Via degli Scipioni 241 06-3221001 06-3217048 06-3216485 Giardino d’Europa Via Lucrezia Romana 95 06-7222252 06-7222188
Giglio dell’Opera Via Principe Amedeo 14 06-4885251 06-4871425
Giorgi Via Magenta 11 06-4457555 06-4441551
Gregoriana Via Gregoriana 18 06-6794269 066784258
Homs Via della Vite 71 06-6792976 06-6780482
Igea Via Principe Amedeo 97 06-4466913 06-6644911
Imperator Via Aurelia 619 06-66418041 06-66415373 06-66418042 3 Star Internazionale Via Sistina 79 06-69941827 06-6784764
*** Isa Via Cicerone 39 06-3212610 06-3215882
La Giocca Via Salaria 1223 06-8804411 06-8804495
La Rovere Vicolo Sant’Onofrio 5 06-68806739 06-68807062
Lancelot Via Capo d’Africa 47 06-70450615 06-70450640
Laura Viale XXI Aprile 109 06-44236323 06-44234445
Lirico Via del Viminale 31 06-48906230 06-48916703
Lloyd Via Alessandria 110/A 06-44251262 06-44251260
Locarno Via della Penna 22 06-3610841 06-3215249
Madison Via Marsala 60 06-4454344 06-4456993
9 Category Hotel Address Telephone Fax
Madrid Via Mario de’Fiori 93 06-6991510 06-6791653
Manfredi Via Margutta 61 06-3207676 06-3207736
Marcella Via Flavia 106 06-4746451 06-4815832
Marconi Via Giovanni Amendola 97 06-4880864 06-4880885
Miami Via Nazionale 230 06-4817180 06-484562
Modigliani Via della Purificazione 42 06-42815226 06-42814791
Montecarlo Via Montebello 109 06-4460000 06-4460006
Morgana Via F. Turati 33 06-4467230 06-4469142
Mozart Via dei Greci 23 06-36001915 06-36001716
3 Star Nord Nuova Roma Via Giovanni Amendola 3 06-4885441 06-4817163
*** Onella Via Principe Amedeo 47 06-4885257 06-4881938
Orazia Via Buonarroti 51 06-4467202 06-4467226
Oxford Via Boncompagni 89 06-42828952 06/42815349
Pacific Viale delle Medaglie d’Oro 51 06-39732085 06-39732072
Panama Via Salaria 336 06-8552558 06-8413929
Paris Via Firenze 57 06-4740086 06-4817501 06-4880383 Patria Via Torino 36 06-4880756 06-4814872
Pavia Via Gaeta 83 06-4880379 06-4819090
Petra Hotel e Residence Via Sante Vandi 124 06-7232444 06-7234999
10 Category Hotel Address Telephone Fax
Piazza di Spagna Via Mario de’ fiori 61 06-6793061 06-6790654 06-6796412 Piccadilly Via Magna Grecia 122 06-70474858 06-70476686 06-70474859 Piemonte Via Vicenza 34 06-4452240 06-4451649
Pincio Via Capo le Case 50 06-6790758 06-6791233
Porta Maggiore Piazza di Porta Maggiore 25 06-7027927 06-7027025
Portoghesi Via dei Portoghesi 1 06-6864231 06-6876976
Raganelli Via Aurelia 738 06-66418023 06-66417104
Regno Via del Corso 330 06-6792119 06-6789239
3 Star Richmond Largo Corrado Ricci 36 06-69941256 06-69941454
*** San Carlo Via delle Carrozze 93 06-6784548 06-69941197 06-6796792 San Francesco Via Iacopa de’ Settesoli 7 06-58300051 06-58333413
San Silvestro Via del Gambero 3 06-6794169 06-6791105 06-6797698 Santa Chiara Via di Santa Chiara 21 06-6872979 06-6873144
Santa Costanza Viale XXI Aprile 4 06-8600602 06-8602786 06-32609183 Sant’Anna Via Borgo Pio 134 06-68801602 06-68308717
Sant’Anselmo Piazza S. Anselmo 2 06-5783214 06-5783604
Scalinata di Spagna Piazza Trinità dei Monti 17 06-6793006 06-69940598
11 Category Hotel Address Telephone Fax
Select Via Vittorio Bachelet 6 06-4456383 06-4441086
Selva Candida Via di Selva Candida 200 06-6157211 06-61572130
Serena Via Principe Amedeo 62 06-4818214 06-4744707
Siena Via Sant’Andrea delle Fratte 33 06-6796121 06-6787509
Sistina c/o Signora Ortenzi Via Vettore 6 06-8272423 06-86800126 06-86800121 Sonya Via del Viminale 58 06-4819911 06-4885678
Sourire Via delle Terme Deciane 3 06-5750958 06-5750958
Spring House Via Mocenico 7 06-39720948 06-39721047 3 Star Teatro di Pompeo Largo del Pallaro 8 06-68300170 0668805531 Tirrenia Lungomare P. Toscanelli 74 06-56304192 06-56324850 *** Tirreno Via San Martino ai Monti 18 06-4880778 06-4884095
Tulip Inn Globus Viale Ippocrate 119 06-4457001 06-4941062
Turner Via Nomentana 27 06-44250077 06-44250165
Valle Via Cavour 134 06-4815736 06-4885837
Veneto Via Piemonte 63 06-42824346 06-42814583
Venezia Via Varese 18 06-4457101 06-4957687
Villa del Parco Via Nomentana 110 06-44237773 06-44237572
Villa Florence Via Nomentana 28 06-4403036 06-4402709
Villa Glori Viale del Vignola 28 06-3227658 06-3219495
12 Category Hotel Address Telephone Fax
Villa San Pio Via Sant’Anselmo 19 06-5745174 06-5783604
Villafranca Via Villafranca 9 06-4440364 06-44700857 3 Star Virgilio Via Palermo 30 06-4826512 06-4884360 *** York Via Cavriglia 26 06-8102222 06-8126246
Zara Via IV Fontane 37 06-4814847 06-483620
13
Appendix H
WORLD FOOD SUMMIT: five years later Rome, Italy, 10-13 June 2002
HOTEL RESERVATION FORM
1. Name: Family First Middle
2. Official Title:
3. Attending as: Delegate Observer UN Agency Media NGO Support Staff
of (country/organization):
4. Accompanied by consort: Yes No
5. Dates of anticipated stay in Rome: June 2002
6. Hotel accommodation required (please refer to attached list of hotels): 1st choice: 2nd choice: 3rd choice:
7. Quality of hotel: 2 star 3 star 4 star 5 star
8. Type of room: single double suite (limited)
Note: Participants wishing to avail themselves of the services of APRA/Promoroma Hotel Service Srl should kindly fill in the form and send it to the address below as soon as possible.
APRA/Promoroma Hotel Service Srl Hotel Reservation Centre c/o Food and Agriculture Organization (FAO) of the United Nations (Room A119) 00100 Rome, Italy Tel: (+39-06) 570-53317 or 570-53319 Fax: (+39-06) 570-53321 Email: [email protected]
It is to be noted that “APRA/Promoroma Hotel Service Srl” is a private agency with which arrangements have been made to facilitate hotel reservations and contractual arrangements between participants to the Summit and the hotels. The responsibility for any such arrangements made through this agency remains with individual delegations.
Excursion Airline Company Departure from Discount Economy Comment (YEE) US$
Kuwait Airways Kuwait network 20% • Discount to be applied on all IATA published fares. • Participant must hold official invitation to WFS:fyl • Journey to Italy should commence within 4 days before starting date i.e. 6 June 2002 • Journey from Italy should commence within 4 days after end of Summit i.e. 17 June 2002
Royal Jordanian Indian Sub Continent 20% 540 NB: Bangkok 25% 520 • These fares are net to Royal Jordanian Kuala Lumpur 25% 600 • Taxes are not included Jakarta 25% 700 • Waiving of minimum stay approved Gulf/Saudia/Yemen 25% 600 • Fares applicable provided tickets issued through Cairo/Larnaca 20% 450 Summertime Travel Agency c/o FAO Damascus/Beirut 20% 450 • PTA charges to be added Amman 25% 400
Yemen Airways any point in Yemenia 50% Discount applies to normal airfares network
Appendix I
Appendix J
FWorldAO C FoodONFE Summit:RENCE -five 31 syearst Ses latersion 2-10-1313 No Junevemb 2002er 2001 FAO Headquarters - Rome, Italy
NGO/CSO Accreditation Form
NOTE: To simplify the accreditation process you are strongly advised to submit this application as far in advance as possible and by 15 April 2002 at the latest.
1. Organization:
2. Address:
Telephone: Fax:
E-mail:
3. Contact Person:
IF YOUR ORGANIZATION ALREADY HAS STATUS WITH FAO (CONSULTATIVE, SPECIALIZED CONSULTATIVE OR LIAISON) GO DIRECTLY TO QUESTIONS 10 TO 12.
4. Is your Organization in consultative status with ECOSOC? K y e s K n o
5. Year of Establishment of the Organization:
6. Purpose/Objective of the Organization:
7. Geographical Coverage of the Organization: K Local K National K Regional K International
8. Does the Organization belong to any regional/international organization(s) or network(s)? Which one(s)? 9. Description of Membership and Activities:
10. State the reasons for which you consider your Organization relevant and competent to participate in the WFS:fyl:
11. Cite previous experience with FAO, if any:
12. How is your Organization planning to participate in the preparatory process of the WFS:fyl? Indicate activities, meetings, networking with other NGOs, etc.:
13. In order for the application to be processed, you must attach a copy of the legal document(s) establishing the Organization as well as a list of the Board Members and their nationalities. Information on the Organization’s financial resources would also be appreciated.
If the above information is not included we will be unable to process your application.
Name: Signature:
Title: Date:
Please send this application form and the necessary documents to:
World Food Summit: five years later NGO Accreditation – TCDS Food and Agriculture Organization of the United Nations Viale delle Terme di Caracalla, 00100 Rome, Italy
Telephone: (+ 39) 06 570-54116/53852 E-mail: [email protected] Facsimile: (+ 39) 06 57055175
Organizations accepted for accreditation will receive invitations with registration forms in due course.
NGO accreditation/registration to the WFS:fyl does not include registration at the planned NGO Forum, nor does registration at the NGO Forum mean accreditation/registration to the Summit. If you wish to register at the NGO Forum please contact the following E-mail address: [email protected]. Appendix K
Rome, 10-13 June 2002
APPLICATION FOR ACCREDITATION OF MEDIA REPRESENTATIVES
This application must be presented with a letter of assignment and a recent passport-size photograph no later than 31 May 2002 in order to be processed in advance of the Conference. (Please write in block letters)
PERSONAL DATA
Family Name:
First Name:
Place and date of birth: PHOTO
Nationality: Passport number:
Office address:
Telephone: Fax:
E-mail:
Position: Special correspondant Cameraperson Photographer Producer Reporter
Technician Other (specify)
Working language(s):
DATA ON THE MEDIA ORGANIZATION YOU REPRESENT
Name of organization:
Country:
Contact person and title:
Headquarters mailing address:
Telephone: Fax:
E-mail: Website address:
Type of medium (check as many as necessary):
Daily Newspaper News agency/service Photo/visual service Radio Television
Periodical Internet news Other (specify) Rome, 10-13 June, 2002
MEDIA ACCREDITATION
Bona fide representatives (staff and freelance) of the mass media – press, photo, radio and television – will be accredited to cover the World Food Summit:five years later, to be held at the headquarters of the Food and Agriculture Organization of the United Nations (FAO), Rome, Italy, 10-13 June, 2002.
Completed application forms for advance accreditation should be sent by mail or e-mail, together with a Letter of Assignment on official letterhead from the Editor or Bureau Chief of a recognized media organization and a recent passport-size photograph (both scanned, jpg format if possible, if submitted by e-mail), to arrive NO LATER THAN 31 May, 2002, to:
Media Relations Branch (GIIM) Room A-310 Food and Agriculture Organization of the United Nations (FAO) Viale delle Terme di Caracalla 00100 Rome, Italy Tel: (+39) 0657052232 e-mail: [email protected]
Passes will be available for collection from 3 June, 2002, at the Conference Registration Centre upon presentation of an official photo ID (e.g. passport, official national press pass, driver’s licence).
Media representatives who have not applied for accreditation in advance may do so in person at the Conference Registration Centre from 3 June, 2002. They will be required to complete an application form, present a Letter of Assignment and an official photo ID. In such cases, some delay must be expected in issuing passes, particularly on 10 June 2002.
Media representatives who applied for accreditation to cover the Summit last November, before its postponement, are not required to submit a new application form. However a new Letter of Assignment and confirmation of their application is required.
PLEASE NOTE: NO APPLICATIONS WILL BE ACCEPTED UNLESS ACCOMPANIED BY A LETTER OF ASSIGNMENT AND PHOTOGRAPH.
For more information on the Summit, please visit the FAO website at: http://www.fao.org/worldfoodsummit/default.htm Appendix L WORLD FOOD SUMMIT: five years later 10 - 13 June 2002
A limited number of small meeting rooms accommodating a restricted number of persons can be reserved for use by Heads of State and Heads of Government for bilateral or multilateral meetings.
RESERVATION OF SMALL MEETING ROOM FORM
THE HEAD OF DELEGATION OF ......
NAME ......
OFFICIAL TITLE ......
WOULD LIKE TO RESERVE A SMALL MEETING ROOM TO MEET FOR ONE HOUR WITH THE DELEGATION OF ...... ON :
Morning - Preferred time* from ...... MONDAY, 10 JUNE 2002 Afternoon - Preferred time from ......
Morning - Preferred time from ...... TUESDAY, 11 JUNE 2002 Afternoon - Preferred time from ......
Morning - Preferred time from ...... WEDNESDAY, 12 JUNE 2002 Afternoon - Preferred time from ......
Morning - Preferred time from ...... THURSDAY, 13 JUNE 2002 Afternoon - Preferred time from ......
Please forward completed form by no later than 31 May 2002 to the Office of the Director, Conference, Council and Protocol Affairs Division, FAO Headquarters, Viale delle Terme di Caracalla, Rome, Italy (Room A-140, fax: 06- 57056099).
* While every effort will be made to assign the room at the time requested, final confirmation of booking will be given before the meeting.