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THE MINUTES of the REGULAR MEETING of OCTOER 8, 2020 The Planning & Zoning Commission Minutes October 8, 2020 P a g e | 1 THE MINUTES OF THE REGULAR MEETING OF OCTOER 8, 2020 The regular meeting of the Sussex County Planning and Zoning Commission was held on Thursday evening, October 8, 2020 in the County Council Chamber, Sussex County Administration Office Building, Georgetown, Delaware. Members of the public also attended this meeting by teleconference. The teleconference system was tested during the meeting by staff to confirm connectivity. The meeting was called to order at 5:00 p.m. with Chairman Wheatley presiding. The following members of the Commission were present: Mr. Robert Wheatley, Ms. Kim Hoey-Stevenson, Mr. Keller Hopkins, Ms. Holly Wingate, Mr. J. Bruce Mears, with Mr. Vincent Robertson – Assistant County Attorney, Mr. Jamie Whitehouse – Planning & Zoning Director, Ms. Christin Scott – Planner I and Mr. Nick Torrance – Planner I. Mr. Whitehouse noted that there were no changes to the Agenda. Motion by Ms. Stevenson, seconded by Ms. Wingate and carried unanimously to approve the Agenda. Motion carried 5-0. OTHER BUSINESS Ocean Meadows (2018-28) Request to Amend Forested/Landscape Buffer This is a request to amend the ratio of deciduous trees and evergreen trees provided in the proposed forested/landscape buffer from the 70% deciduous trees and 30% evergreen requirement to 60% evergreen and 40% deciduous trees. The applicant has indicated that the proposed ratio will provide additional year-round screening between this subdivision and the adjacent Ridings of Rehoboth Subdivision. At their meeting of Thursday, January 9, 2020, the Planning and Zoning Commission approved the Final Subdivision Plan. Tax Parcels: 234-2.00-2.00 & 2.02. Zoning: AR-1 (Agricultural Residential Zoning District). Motion by Ms. Stevenson, seconded by Mr. Hopkins, and carried unanimously to approve the request to amend the forested and landscape buffer. Motion carried 5-0. Welches Pond (2017-20) (F.K.A. Fieldstone, The Grove at Love Creek) Request to Amend Forested/Landscape Buffer & Conditions of Approval This is a request to remove the 50-ft landscape buffer located along the eastern side of the proposed subdivision which separates the subdivision from the residual lands. This buffer is currently required under Condition “E” of the Conditions of Approval. Condition “E” currently reads, “As stated by the applicant, a forested or landscaped buffer of at least 50 feet in depth shall be installed along the entire perimeter of the project. The Final Site Plan shall contain a landscaped plan for all of these areas, with the exception of areas that are currently forested and will not be disturbed.” The applicant intends to submit an additional application for the residual lands for a second phase of the subdivision. The applicant is requesting that Condition “E” be amended to exclude the buffer from the eastern portion of the property. The applicant has provided a Revised Landscape Plan reflecting these proposed changes for the Commission’s consideration. Tax Parcel: 334-12.00-16.00 (part of). Zoning: AR-1 (Agricultural Residential Zoning District) & GR (General Residential Zoning District). Planning & Zoning Commission Minutes October 8, 2020 P a g e | 2 The Commission discussed the request to revise Conditions of Approval and Forested/Landscape Buffer. Mr. Ring Lardner responded to questions from the Commission. Motion by Ms. Stevenson, seconded by Mr. Hopkins, and carried unanimously to approve the request to revise the forested and landscape buffer. Motion carried 5-0. Dagsboro Trace (2004-34) Revised Subdivision Plan This Revised Subdivision Plan proposes to remove the sidewalks from the subdivision. The Planning and Zoning Commission previously reviewed this request at their meeting of Thursday, September 24, 2020 where they had requested additional information be provided from the applicant prior to a final decision being rendered. The sidewalks have not been installed and the proposed location of the sidewalks would require the relocation of street lighting and transformers already installed throughout the development. The Planning and Zoning Office has received documentation that 51% of existing property owners within the subdivision consent to this proposed change. Tax Parcel: 233-11.00-194.01. Zoning: AR-1 (Agricultural Residential Zoning District). The Commission discussed the Revised Subdivision Plan. Ms. Wingate stated that this Revised Subdivision Plan was deferred at the last meeting to receive information from all property owners regarding the request to remove sidewalks from the subdivision. Mr. Whitehouse stated that the Commission requested information as to why the sidewalks were not being provided; that the construction plans did not show where sidewalks were supposed to be located; and that the developer is available to answer factual questions. Mr. Wheatley stated that if a property owner has made an agreement with the developer and is expecting sidewalks, then it should not be changed without input from the property owners. Ms. Wingate asked if all the property owners have been contacted about the removal of the sidewalks. Mr. Bart Phillips responded that all property owners have been contacted about removing the sidewalks but does not have it in writing. Mr. Wheatley asked Mr. Phillips to obtain written confirmation from all property owners that they support the removal of the sidewalks from the Subdivision Plan. Motion by Ms. Wingate, seconded by Mr. Hopkins, and carried unanimously to defer action for receipt of written confirmation from all property owners regarding the removal of sidewalks. Motion carried 5-0. Lighthouse Annex Self-Storage Revised Site Plan This is a Revised Final Site Plan for a three story, 34,500 square foot self-storage facility to be located on 1.76-acre parcel. This Revised Site Plan proposes changes to the self-storage building (phase 2) that was previously approved on December 21, 2017 (S-17-40). A 600+/- square foot office space is utilized within an existing building on site. The Site Plan complies with the Sussex County Zoning Code. Tax Parcel: 533-17.00-83.00. Zoning: C-1 (General Commercial Zoning District). Staff are awaiting agency approvals. Planning & Zoning Commission Minutes October 8, 2020 P a g e | 3 Motion by Ms. Wingate, seconded by Ms. Stevenson, and carried unanimously to approve the Revised Site Plan. Motion carried 5-0. Marsh Island (2005-52 & 2008-25) Amenities Plan This is an Amenities Plan for a proposed 1,918 square foot clubhouse, 4,308 square foot in-ground pool, playground, covered seating area, boardwalk and 18 associated parking spaces to be located within the existing Marsh Island (2005-52 & 2008-25) cluster subdivision. At their meeting of Thursday, December 13, 2012, the Planning and Zoning Commission approved the Final Subdivision Plan for the development. The Amenities Plan complies with the Sussex County Zoning and Subdivision Code and all conditions of approval. Tax Parcels: 234-7.00-132.00 & 234-12.00-22.00 (portion of). Zoning: AR- 1 (Agricultural Residential Zoning District). Staff are awaiting agency approvals. Motion by Mr. Mears, seconded by Ms. Wingate, and carried unanimously to approve the Amenities Plan. Motion carried 5-0. Lands of Stoney Creek Realty Minor Subdivision off a 30-ft easement This is a Preliminary Subdivision Plan for a minor subdivision off a 30-ft easement over an existing driveway to create three (3) lots with a residual lot located off of Scott Land Road (S.C.R. 434). Lot 1 will measure 0.91 acre +/-, Lot 2 will measure 1.16 acre +/-, Lot 3 will measure 1.00 acres +/- and the residual lot will measure 1.91 acres +/-. Tax Parcel: 232-15.00-67.00. Zoning: AR-1 (Agricultural Residential Zoning District). Staff are in receipt of all agency approvals. Motion by Ms. Wingate, seconded by Ms. Stevenson, and carried unanimously to approve the Minor Subdivision off a 30’ Easement. Motion carried 5-0. OLD BUSINESS C/U 2237 Samuel C. Warrington II An Ordinance to grant a Conditional Use of land in an AR-1 Agricultural Residential District for outdoor RV and boat storage to be located on a certain parcel of land lying and being in Lewes and Rehoboth Hundred, Sussex County, containing 2.5 acres more or less. The property is lying on the southeast side of Postal Lane, approximately 0.38 mile southwest of Coastal Highway (Route 1). 911 Address: 34378 Postal Lane, Lewes. Tax Parcel: 334-12.00-55.01 (portion of). The Commission discussed this application which has been deferred since September 24, 2020. Ms. Stevenson said that she has concerns about this project because of traffic and safe access to the site by large vehicles. Ms. Wingate stated that this property has been farmed for several years and tractors and trailers have accessed the site and that they are similar size to trucks towing boats. Mr. Mears stated that boat or RV traffic should not be frequent as this location would be mostly used as an off-season storage; that it is a large parcel with only approximately 3 acres for this requested use; and that farmers need to be able to supplement their undependable income in other ways. Mr. Mears also noted that the Applicant’s plan is to put the storage area next to the adjacent golf course and away from residential properties; that the Applicant is offering a buffer of trees in addition to the fencing; and that the traffic is a DelDOT issue. Planning & Zoning Commission Minutes October 8, 2020 P a g e | 4 Mr. Wheatley stated that his concerns are about the traffic entering and exiting the subject property. Mr. Hopkins stated that he expects that traffic would make a right in, right out and the he expects that DelDOT may require a deceleration lane and an acceleration lane. Mr. Robertson stated that DelDOT will mandate the necessary right-of-way from the Applicant and when DelDOT looks at this Application, they may deem economically infeasible to meet the requirements for a commercial venture.
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