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Governing Board Meeting Agenda

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Governing Board Meeting Agenda MEETING, JULY 13, 2012 A meeting of the South Coast Air Quality Management District Board will be held at 9:00 a.m., in the Auditorium at AQMD Headquarters, 21865 Copley Drive, Diamond Bar, California. - 2 - CALL TO ORDER Pledge of Allegiance Opening Comments: William A. Burke, Ed.D., Chair Other Board Members Barry R. Wallerstein, D. Env., Executive Officer Presentations to Outgoing Hearing Board Member Alternates Burke Thomas E. Browne and Steve Zikman Staff/Phone (909) 396- CONSENT CALENDAR (Items 1 through 17) Note: Consent Calendar items held for discussion will be moved to Item No. 18 1. Approve Minutes of June 1, 2012 Board Meeting McDaniel/2500 Budget/Fiscal Impact 2. Authorize Purchase of PeopleSoft and Oracle Software Support Marlia/3148 The AQMD uses the PeopleSoft Integrated Financial/Human Resources System. The software package provides purchasing, accounting, asset management, financial management, project reporting, payroll, and human resource functionality for the AQMD. The PeopleSoft system uses Oracle database software. The maintenance support for this system expires August 13, 2012. This action is to obtain approval for the purchase of PeopleSoft and Oracle software maintenance support for another year. Funds for this expense are included in the FY 2012-13 Budget. (Reviewed: Administrative Committee, June 8, 2012; Recommended for Approval) 3. Authorize Purchase of OnBase Software Support Marlia/3148 The AQMD uses the OnBase software for its electronic document management system to manage critical documents and to support the Record Retention Policy. Software subscription and support for OnBase expires on July 31, 2012. This action is to obtain approval for sole source purchase of OnBase software subscription and support for one year. Funds for this purchase ($110,000) are included in the FY 2012-13 Budget. (Reviewed: Administrative Committee, June 8, 2012; Recommended for Approval) - 3 - 4. Execute Contract with South Bay Cities Council of Governments Liu/2105 for Demonstration of Battery Electric Vehicles For many residents within the South Coast Air Basin, commutes and short trips can be accomplished solely on residential streets. The Local Use Vehicle demonstration project has promoted the use of Neighborhood Electric Vehicles (NEVs) with local residents, select businesses, municipalities and government entities in the South Bay Cities region. A demonstration of longer range battery electric vehicles (BEVs) will help address some limitations of the previous NEV demonstration project and provide guidance for community planning efforts for new BEV models that have recently become available. This action is to execute a contract to demonstrate BEVs in an amount not to exceed $320,000 from the Clean Fuels Fund (31) and execute a loan agreement for a BEV with South Bay Cities Council of Governments. (Reviewed: Technology Committee, June 15, 2012; Recommended for Approval) 5. Execute Contract to Cosponsor Steam Hydrogasification Liu/2105 Reaction Demonstration Project On October 2, 2009, the Board approved a bench-scale Steam Hydrogasification Reaction demonstration project with the University of California, Riverside, CE-CERT to generate Substitute Natural Gas from biosolids. The project successfully demonstrated high thermal efficiency with approximately 70% carbon conversion rate and the potential to produce high quality natural gas for transportation fueling or electric power generation. This action is to execute a contract with CE-CERT to conduct a larger-scale Steam Hydrogasification Reaction demonstration project incorporating process components that closely simulate commercial-scale operations for an amount not to exceed $72,916 from the Clean Fuels Fund (31). (Reviewed: Technology Committee, June 15, 2012; Recommended for Approval) 6. Recognize Revenue and Appropriate Funds for NATTS; Liu/2105 Recognize Revenue and Reimburse Undesignated Fund Balance with PM2.5 Grant Award; Recognize Revenue, Appropriate and Reallocate Funds for PAMS; and Issue Purchase Order U.S. EPA has allocated additional Section 103 funds in the amount of $57,734 for the NATTS Program. U.S. EPA has allocated an additional $120,000 in the PM2.5 grant funding for the partial funding of the construction of a new monitoring platform in Los Angeles and support of the PM2.5 monitoring program. Also, funding for the final quarter of the Federal Fiscal Year (FFY) must be carried over into the FY 2012-13 Budget. As such, this action is to: (1) recognize revenue and appropriate funds for the NATTS Program; (2) recognize revenue and reimburse the Undesignated Fund Balance from the PM2.5 funding; (3) recognize revenue, appropriate funds and reallocate funding for the final quarter of the FFY, 20th year PAMS funds; and (4) issue a purchase order. (Reviewed: Administrative Committee, June 8, 2012; Recommended for Approval) - 4 - 7. Issue Program Announcement for Low-Emission Leaf Blower Liu/2105 Vendors To follow up on the successful Leaf Blower Exchange Programs, staff proposes a similar incentive in the fall of 2012 to generate cost-effective emission reductions. This action is to issue a Program Announcement to solicit competitive bids from manufacturers of low-emission leaf blowers in sufficient quantities and at the lowest possible price. (Reviewed: Mobile Source Committee, June 15, 2012; Recommended for Approval) 8. Authorize Executive Officer to Loan Monies from General Fund Liu/2105 and/or Special Revenue Funds to Provide Cash Flow for Accrued Interest Earned, but Not Yet Received, in Other Special Revenue Funds Under some incentive funding grants, CARB has required that the entire amount of accrued interest be fully expended at the same date as the subject grant’s expiration date for expenditure of its project funds. As the amount of earned interest is finalized and reported several months after the expenditure deadline of the project funds, it becomes virtually impossible to expend the last portion of the earned interest at the same date as the project funds. One such example is the Proposition 1B-School Bus Program. To avoid the return of any interest funds to CARB, this action is to authorize the Executive Officer to loan and reimburse up to $75,000 from the general and/or special revenue funds to provide cash flow for accrued interest earned, but not yet received, in other special revenue funds. In addition, authorize the Executive Officer to approve expenditures of up to $75,000 from these loans. (Reviewed: Technology Committee, June 15, 2012; Recommended for Approval) 9. Authorize Funding for Air Quality and Clean Technology Liu/2105 Conference for Senior Citizens This action seeks approval to conduct one follow-on air quality and clean technology conference focused for senior citizens in 2012. The event will continue our efforts from last year to foster awareness and an increased understanding of air quality and related health issues, clean technology applications, and empower seniors to become active participants in improving air quality as well as provide information on what they can do in their home, neighborhood and community and with their extended family. Staff recommends the Board authorize the Executive Officer to approve conference expenditures up to $150,000 to organize and host this senior fair. (No Committee Review) - 5 - 10. Approve Contract Awards and Modifications Approved by MSRC Winterbottom The MSRC approved multiple new contracts and/or modifications under the FY 2011-12 Work Program. These include awarding new contracts under the Alternative Fuel Infrastructure Program and the Near-Zero Emission Medium- Duty and Medium-Heavy-Duty Vehicles Program. The MSRC also approved a program to provide incentives for the purchase of CNG taxicabs. This item also corrects a modification previously approved by the MSRC under the FY 2007-08 Work Program. At this time the MSRC seeks Board approval of these contract awards, incentive program, and modification. (Reviewed: Mobile Source Air Pollution Reduction Review Committee, April 19 and June 21, 2012; Recommended for Approval) Items 11 through 17 - Information Only/Receive and File 11. Legislative & Public Affairs Report Alatorre/3122 This report highlights the May 2012 outreach activities of Legislative & Public Affairs, which include Environmental Justice Update, Community Events/Public Meetings, Business Assistance, and Outreach to Business and Federal, State and Local Government. (No Committee Review) 12. Hearing Board Report Camarena/2500 This reports the action taken by the Hearing Board during the period of May 1 through May 31, 2012. (No Committee Review) 13. Civil Filings and Civil Penalties Report Wiese/3460 This reports the monthly penalties from May 1 through May 31, 2012, and legal actions filed by the District Prosecutor during May 1 through May 31, 2012. An Index of District Rules is attached with the penalty report. (Reviewed: Stationary Source Committee, June 15, 2012; Recommended for Approval) 14. Lead Agency Projects and Environmental Documents Received Chang/3186 by AQMD This report provides, for the Board's consideration, a listing of CEQA documents received by the AQMD between May 1, 2012 and May 31, 2012, and those projects for which the AQMD is acting as lead agency pursuant to CEQA. (Reviewed: Mobile Source Committee, June 15, 2012) 15. Rule and Control Measure Forecast Chang/3186 This report highlights AQMD rulemaking activity and public workshops potentially scheduled for the year 2012. (No Committee Review) - 6 - 16. Report of RFPs and
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