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Presentations & Proclamations Public Commissioners Court –March 8, 2016 NOTICE OF A MEETING OF THE COMMISSIONERS COURT OF HAYS COUNTY, TEXAS This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 8th day of March, 2016, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects: CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag ROLL CALL PRESENTATIONS & PROCLAMATIONS Presentation by Dan Wegmiller of Specialized Public Finance Inc. regarding Hays County's 1 3 recent bond refunding. COBB PUBLIC COMMENTS At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court, please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety. NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS. CONSENT ITEMS The following may be acted upon in one motion. A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action. 2 4 Approve payments of county invoices. HERZOG 3 5-10 Approve Commissioners Court Minutes of February 23, 2016. COBB/GONZALEZ 4 11-21 Approve Utility Permits. COBB/BORCHERDING Authorize the County Judge to execute the Subaward Agreement with Texas State University for grant funds for the County's participation in the Advanced Law Enforcement Rapid 5 22-51 Response Training (ALERRT) program in the amount of $76,235.00. INGALSBE/CUTLER/HAUFF Authorize the County Judge to execute Resolution and submit a grant application to the Office 6 52-67 of the Governor, Homeland Security Grants Division in the amount of $94,800.00 for the project entitled "Hays County SWAT Night Vision - 3028801." COBB/SMITH/HAUFF Authorize the County Judge to execute Resolution and submit a grant application to the Office 7 68-83 of the Governor, Homeland Security Grants Division in the amount of $294,150.00 for the project entitled "Hays County SWAT Bearcat - 3027501." COBB/SMITH/HAUFF Authorize the County Judge to execute Resolution and submit a grant application to the Office 8 84-99 of the Governor, Homeland Security Grants Division in the amount of $145,696.17 for the project entitled "Hays County SWAT Type 1 Advancement - #3028501". COBB/SMITH/HAUFF Authorize the County Judge to execute Resolution and submit a grant application to the Office 9 100-115 of the Governor, Homeland Security Grants Division in the amount of $62,554.71 for the project entitled "Hays County School Safety Advancement - #3028401". COBB/SMITH/HAUFF Authorize the County Judge to execute Resolution and submit a grant application to the Office 10 116-131 of the Governor, Homeland Security Grants Division in the amount of $87,500 for the project entitled "Hays County Rescue Taskforce Response Gear - #3028701". COBB/SMITH/HAUFF Approve specifications for RFP 2016-P06 Depository Proposal and authorize Purchasing to 11 132-152 solicit for proposal and advertise. COBB/MAIORKA/RICHEY/TUTTLE Authorize the County Judge to sign a Grant Adjustment Notice from the Texas Department of 12 153-159 Public Safety, Homeland Security Grant Program (HSGP) to extend the Grant Term. COBB/HAUFF/SMITH Approve out of state travel for Director Erica Carpenter and Emergency Tele-Communicator 13 160 Lead Melissa Pina to attend the Navigator IAED Conference in Washington, DC. COBB/CUTLER Authorize General Counsel to take any actions and to sign any and all documents incidental to 14 161 the acquisition of approximately 110 acres of land from The Trust for Public Land, and to recognize that the closing date has moved to March 11, 2016. CONLEY/GARZA ACTION ITEMS ROADS Discussion and possible action to consider the acceptance of a revegetation bond for areas in 15 162-165 the ROW of Bush Ranch subdivision, Ph. 3, Sec. 1. WHISENANT/BORCHERDING Discussion and possible action to authorize the County Judge to execute an Interlocal 16 166-176 Agreement for Roadway/Drainage Repair and Maintenance between Hays County and the City of Kyle. INGALSBE Discussion and possible action to authorize the County Judge to approve the awarding of bids received for the FM 1626 South Project from the Hays County Pass Through Financing 17 177-193 Program to the lowest bid in the amount of $20,562,622.32 from Sterling Construction Company, Inc. dba Sterling Delaware Holding Company, Inc. (“Texas Sterling”) contingent upon concurrence and approval from TxDOT. JONES/MAIORKA SUBDIVISIONS SUB-514 Amending Plat of Lots 231 & 232, Woodcreek Section 9B (2 lots). Discussion and 18 194-201 possible action to consider a variance from Table 705.05.01 of the Hays County Development Regulations and approve final plat. CONLEY/HAIRELL Call for a public hearing on March 22, 2016 to discuss final plat approval of the Replat of Lot 6, 19 202-204 Green Acres Subdivision. CONLEY/HAIRELL EXECUTIVE SESSIONS The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Executive Session pursuant to Section 551.071 of the Texas Government Code: consultation 20 205 with counsel regarding Collective Bargaining. Possible action to follow. COBB Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: 21 206 consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along FM 150. Possible action to follow in open court. JONES/WHISENANT Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: 22 207 consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along Post Road in Pct 4. Possible action to follow in open court. WHISENANT Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: 23 208 consultation with counsel and deliberation regarding economic development negotiations associated with Project Ultra. Possible action may follow in open court. COBB STANDING AGENDA ITEMS The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public 24 safety facilities needs within the County. Possible action may follow. COBB/CUTLER 25 Discussion and possible action related to the burn ban and/or disaster declaration. COBB/CHAMBERS Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime 26 Strategies, Laura Harris, HNTB and Allen Crozier, HDR. Possible action may follow. COBB ADJOURNMENT Posted by 5:00 o'clock P.M. on the 4th day of March, 2016 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available. AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. AGENDA ITEM Presentation by Dan Wegmiller of Specialized Public Finance Inc. regarding Hays County's recent bond refunding. ITEM TYPE MEETING DATE AMOUNT REQUIRED PROCLAMATIONS/PRESENTATIONS March 8, 2016 N/A LINE ITEM NUMBER AUDITOR USE ONLY AUDITOR COMMENTS: PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR COBB N/A SUMMARY 3 AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. AGENDA ITEM Approve payment of County invoices. ITEM TYPE MEETING DATE AMOUNT REQUIRED CONSENT March 8, 2016 LINE ITEM NUMBER AUDITOR USE ONLY AUDITOR COMMENTS: PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR APPROVAL: N/A REQUESTED BY SPONSOR CO-SPONSOR Auditor’s Office HERZOG N/A SUMMARY 4 AGENDA ITEM REQUEST FORM Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday. AGENDA ITEM Approve Commissioner Court Minutes of February 23, 2016. ITEM TYPE MEETING DATE AMOUNT REQUIRED CONSENT March 8, 2016 LINE ITEM NUMBER AUDITOR USE ONLY AUDITOR COMMENTS: PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A REQUESTED BY SPONSOR CO-SPONSOR Gonzalez COBB N/A SUMMARY 5 HAYS COUNTY COMMISSIONERS' COURT MINUTES VOLUME V PG 794 ***** ***** FEBRUARY 23, 2016 STATE OF TEXAS * COUNTY OF HAYS * ON THIS THE 23RD DAY OF FEBRUARY A.D., 2016, THE COMMISSIONERS' COURT OF HAYS COUNTY, TEXAS, MET IN REGULAR MEETING.
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