Presentations & Proclamations Public

Commissioners Court –March 8, 2016 NOTICE OF A MEETING OF THE COMMISSIONERS COURT OF HAYS COUNTY, TEXAS

This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 8th day of March, 2016, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag ROLL CALL

PRESENTATIONS & PROCLAMATIONS Presentation by Dan Wegmiller of Specialized Public Finance Inc. regarding Hays County's 1 3 recent bond refunding. COBB

PUBLIC COMMENTS At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court, please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety. NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS.

CONSENT ITEMS The following may be acted upon in one motion. A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action. 2 4 Approve payments of county invoices. HERZOG 3 5-10 Approve Commissioners Court Minutes of February 23, 2016. COBB/GONZALEZ 4 11-21 Approve Utility Permits. COBB/BORCHERDING Authorize the County Judge to execute the Subaward Agreement with Texas State University for grant funds for the County's participation in the Advanced Law Enforcement Rapid 5 22-51 Response Training (ALERRT) program in the amount of $76,235.00. INGALSBE/CUTLER/HAUFF Authorize the County Judge to execute Resolution and submit a grant application to the Office 6 52-67 of the Governor, Homeland Security Grants Division in the amount of $94,800.00 for the project entitled "Hays County SWAT Night Vision - 3028801." COBB/SMITH/HAUFF Authorize the County Judge to execute Resolution and submit a grant application to the Office 7 68-83 of the Governor, Homeland Security Grants Division in the amount of $294,150.00 for the project entitled "Hays County SWAT Bearcat - 3027501." COBB/SMITH/HAUFF Authorize the County Judge to execute Resolution and submit a grant application to the Office 8 84-99 of the Governor, Homeland Security Grants Division in the amount of $145,696.17 for the project entitled "Hays County SWAT Type 1 Advancement - #3028501". COBB/SMITH/HAUFF Authorize the County Judge to execute Resolution and submit a grant application to the Office 9 100-115 of the Governor, Homeland Security Grants Division in the amount of $62,554.71 for the project entitled "Hays County School Safety Advancement - #3028401". COBB/SMITH/HAUFF Authorize the County Judge to execute Resolution and submit a grant application to the Office 10 116-131 of the Governor, Homeland Security Grants Division in the amount of $87,500 for the project entitled "Hays County Rescue Taskforce Response Gear - #3028701". COBB/SMITH/HAUFF Approve specifications for RFP 2016-P06 Depository Proposal and authorize Purchasing to 11 132-152 solicit for proposal and advertise. COBB/MAIORKA/RICHEY/TUTTLE Authorize the County Judge to sign a Grant Adjustment Notice from the Texas Department of 12 153-159 Public Safety, Homeland Security Grant Program (HSGP) to extend the Grant Term. COBB/HAUFF/SMITH Approve out of state travel for Director Erica Carpenter and Emergency Tele-Communicator 13 160 Lead Melissa Pina to attend the Navigator IAED Conference in Washington, DC. COBB/CUTLER Authorize General Counsel to take any actions and to sign any and all documents incidental to 14 161 the acquisition of approximately 110 acres of land from The Trust for Public Land, and to recognize that the closing date has moved to March 11, 2016. CONLEY/GARZA

ACTION ITEMS

ROADS Discussion and possible action to consider the acceptance of a revegetation bond for areas in 15 162-165 the ROW of Bush Ranch subdivision, Ph. 3, Sec. 1. WHISENANT/BORCHERDING Discussion and possible action to authorize the County Judge to execute an Interlocal 16 166-176 Agreement for Roadway/Drainage Repair and Maintenance between Hays County and the City of Kyle. INGALSBE Discussion and possible action to authorize the County Judge to approve the awarding of bids received for the FM 1626 South Project from the Hays County Pass Through Financing 17 177-193 Program to the lowest bid in the amount of $20,562,622.32 from Sterling Construction Company, Inc. dba Sterling Delaware Holding Company, Inc. (“Texas Sterling”) contingent upon concurrence and approval from TxDOT. JONES/MAIORKA

SUBDIVISIONS SUB-514 Amending Plat of Lots 231 & 232, Woodcreek Section 9B (2 lots). Discussion and 18 194-201 possible action to consider a variance from Table 705.05.01 of the Hays County Development Regulations and approve final plat. CONLEY/HAIRELL Call for a public hearing on March 22, 2016 to discuss final plat approval of the Replat of Lot 6, 19 202-204 Green Acres Subdivision. CONLEY/HAIRELL

EXECUTIVE SESSIONS The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Executive Session pursuant to Section 551.071 of the Texas Government Code: consultation 20 205 with counsel regarding Collective Bargaining. Possible action to follow. COBB Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: 21 206 consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along FM 150. Possible action to follow in open court. JONES/WHISENANT Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: 22 207 consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along Post Road in Pct 4. Possible action to follow in open court. WHISENANT Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: 23 208 consultation with counsel and deliberation regarding economic development negotiations associated with Project Ultra. Possible action may follow in open court. COBB

STANDING AGENDA ITEMS The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public 24 safety facilities needs within the County. Possible action may follow. COBB/CUTLER 25 Discussion and possible action related to the burn ban and/or disaster declaration. COBB/CHAMBERS Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime 26 Strategies, Laura Harris, HNTB and Allen Crozier, HDR. Possible action may follow. COBB

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 4th day of March, 2016

COMMISSIONERS COURT, HAYS COUNTY, TEXAS

______CLERK OF THE COURT

Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available. AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Presentation by Dan Wegmiller of Specialized Public Finance Inc. regarding Hays County's recent bond refunding.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

PROCLAMATIONS/PRESENTATIONS March 8, 2016 N/A

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

COBB N/A

SUMMARY

3 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Approve payment of County invoices.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR APPROVAL: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Auditor’s Office HERZOG N/A

SUMMARY

4 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Approve Commissioner Court Minutes of February 23, 2016.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Gonzalez COBB N/A

SUMMARY

HAYS COUNTY COMMISSIONERS' COURT MINUTES

VOLUME V PG 794 ***** ***** FEBRUARY 23, 2016

STATE OF TEXAS * COUNTY OF HAYS *

ON THIS THE 23RD DAY OF FEBRUARY A.D., 2016, THE COMMISSIONERS' COURT OF HAYS COUNTY, TEXAS, MET IN REGULAR MEETING. THE FOLLOWING MEMBERS WERE PRESENT, TO-WIT:

ALBERT H. COBB JR COUNTY JUDGE DEBBIE GONZALES INGALSBE COMMISSIONER, PCT. 1 MARK JONES COMMISSIONER, PCT. 2 WILL CONLEY COMMISSIONER, PCT. 3 RAY O. WHISENANT JR COMMISSIONER, PCT. 4 ROXANNE SANCHEZ DEPUTY COUNTY CLERK

AND THE FOLLOWING PROCEEDINGS WERE HAD, THAT IS:

Marilyn Andrews with Wesley Chapel AME Church in San Marcos gave the invocation and Judge Cobb led the court in the Pledge of Allegiance to the United States and Texas flags. Judge Cobb called the meeting to order.

PRESENTATION OF HAYS COUNTY SERVICE AWARDS

Shari Miller from the Human Resources Department presented the Service Awards to the following employees: 5 years - District Attorney - Lead Victims Assistance – Coordinator - Margarita C. Avalos, Sheriff Deputy - Robert Young Nguyen; 10 years – HR Director Human Resources - Beatrice DeeDee Baen, 20 years - Transportation Road Supervisor - Vicente Ramirez Uribe, Transportation - Road Maintenance Worker Senior Robert R. Martinez, County Clerk Deputy Clerk III - Alfredo Sanchez, Sheriff Deputy - Enrique Alvarez, Jr., 30 years -Sheriff Deputy – Joe Ponce.

31333 APPROVE PAYMENTS OF COUNTY INVOICES

A motion was made by Commissioner Ingalsbe, seconded by Commissioner Jones to approve payments of County Invoices in the amount of $ 764,440.61 as submitted by the County Auditor. All voting “Aye”. MOTION PASSED

An amended motion was made by Commissioner Ingalsbe, seconded by Commissioner Jones to add an invoice to Independence Title Company for $270,791.20. All voting “Aye”, MOTION PASSED

31334 APPROVE COMMISSIONERS COURT MINUTES OF FEBRUARY 16, 2016

A motion was made by Commissioner Ingalsbe, seconded by Commissioner Jones to approve Commissioners Court Minutes of February 16, 2016 as presented by the County Clerk. All voting “Aye”. MOTION PASSED

31335 ACCEPT THE COMMUNITY SUPERVISION AND CORRECTIONS DEPARTMENT (CSCD) STATEMENT OF FINANCIAL POSITION FOR THE FISCAL YEAR ENDING ON AUGUST 31, 2015

Per Local Government Code, Section 140.004 and the Texas Department of Criminal Justice - Community Justice Assistance Diversions Financial Management Manual. A motion was made by Commissioner Ingalsbe, seconded by Commissioner Jones to accept the Community Supervision and Corrections Department (CSCD) Statement of Financial Position for the Fiscal Year ending on August 31, 2015. All voting “Aye”. MOTION PASSED

31336 ACCEPT THE PRESENTATION OF CONTINUING EDUCATION CERTIFICATE FROM THE HAYS COUNTY TAX ASSESSOR

A motion was made by Commissioner Ingalsbe, seconded by Commissioner Jones to accept the presentation of Continuing Education Certificate from the Hays County Tax Assessor. All voting “Aye”. MOTION PASSED

31337 ACCEPT AND APPROVE 2015 RACIAL PROFILING REPORT FOR THE HAYS COUNTY CONSTABLE OFFICE PCT 1

A motion was made by Commissioner Whisenant seconded by Commissioner Ingalsbe to accept and approve 2015 Racial Profiling Report for the Hays County Constable Office Pct 1. All voting “Aye”. MOTION PASSED

HAYS COUNTY COMMISSIONERS' COURT MINUTES

FEBRUARY 23, 2016 ***** ***** VOLUME V PG 795

31338 ACCEPT THE 2015 ANNUAL RACIAL PROFILE REPORT FOR THE HAYS COUNTY SHERIFF'S OFFICE

A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to accept the 2015 Annual Racial Profile Report for the Hays County Sheriff's Office. All voting “Aye”. MOTION PASSED

31339 AUTHORIZE COMMERCIAL OSSF PERMIT AT 12707 NUTTY BROWN, AUSTIN, TEXAS 78737

Ronald McGuire is proposing an OSSF to serve 4 additional office/warehouse buildings that will provide leased space for general officing. This property is 7.8198 acres. This is Phase Two on the property and a public water supply will be used. The system designer, Jon Maass, R.S., has designed a treatment system which consists of a pump tank and a flow equalization tank, which will then dose to an aerobic treatment unit. After treatment, the effluent will be dispersed by surface application with a maximum daily usage rate of 300 gallons. A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to authorize Commercial OSSF Permit at 12707 Nutty Brown, Austin, Texas 78737. All voting “Aye”. MOTION PASSED

31340 AUTHORIZE THE PERSONAL HEALTH DEPARTMENT TO ADD A TELEPHONE ALLOWANCE EFFECTIVE FEBRUARY 1, 2016 FOR RN SUPERVISOR, SLOT 1135- 002 PER THE DATA REQUEST FORM AND AMEND THE BUDGET ACCORDINGLY

A stipend has been requested and approved via the Request/Justification Form for Electronics and Related Equipment/Services for the RN Supervisor position. This position travels throughout the County and region related to public health and outreach. It is imperative that she is available to staff and her supervisor as well as the community in order to remain productive and perform duties effectively. A County issued cell phone will be turned in. Savings within the operating budget have been identified to fund this request. Amount required $280.00; Decrease - 120-675-00.5489; Increase - 120-675-00.5194. A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to authorize the Personal Health department to add a telephone allowance effective February 1, 2016 for RN Supervisor, slot 1135-002 per the data request form and amend the budget accordingly. All voting “Aye”. MOTION PASSED

31341 RATIFY THE EXECUTION OF CHANGE ORDER AUTHORIZATION NO. 1 FOR TASK ORDER FOUR BETWEEN HAYS COUNTY AND TETRA TECH, INC. EXTENDING THE PERFORMANCE PERIOD FOR THE PRELIMINARY DAMAGE DIMENSIONS AND DESCRIPTION DOCUMENTATION SERVICES RELATED TO THE OCTOBER 2015 FLOOD

Task Order #4 - CO 1: Scope: Preliminary Damage Dimensions to expire: November 20, 2015. New Effective Date: to November 30, 2015. A motion was made by Commissioner Whisenant, seconded by Commissioner Jones to ratify the execution of Change Order Authorization No. 1 for Task Order Four between Hays County and Tetra Tech, Inc. extending the performance period for the Preliminary Damage Dimensions and Description Documentation Services related to the October 2015 Flood. All voting “Aye”. MOTION PASSED

31342 RATIFY THE COUNTY JUDGE'S EXECUTION OF A GEOSPATIAL DATA INTERLOCAL CONTRACT WITH THE CAPITAL AREA COUNCIL OF GOVERNMENTS ("CAPCOG") FOR GEOMAP 2016 WORK

A motion was made by Commissioner Whisenant seconded by Commissioner Jones to ratify the County Judge's execution of a Geospatial Data Interlocal Contract with the Capital Area Council of Governments ("CAPCOG") for Geomap 2016 work. All voting “Aye”. MOTION PASSED

31343 ACTION TO CONTINUE OF THE LOCAL DISASTER DECLARATION ORIGINALLY PROCLAIMED BY THE COUNTY JUDGE ON OR ABOUT OCTOBER 30, 2015, AND EXTENDED BY COMMISSIONERS COURT ON NOVEMBER 3, 2015

General Counsel Mark Kennedy spoke. A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe continuance of the Local Disaster Declaration originally proclaimed by the County Judge on or about October 30, 2015, and extended by Commissioners Court on November 3, 2015. All voting “Aye”. MOTION PASSED

HAYS COUNTY COMMISSIONERS' COURT MINUTES

VOLUME V PG 796 ***** ***** FEBRUARY 23, 2016

31344 AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE RESOLUTION AND SUBMIT A GRANT APPLICATION TO THE GOVERNOR'S OFFICE, CRIMINAL JUSTICE DIVISION FOR FUNDING IN THE AMOUNT OF $116,011.57 TO SUPPORT OPERATIONS OF THE HAYS COUNTY VETERANS COURT

Jeff Hauff Grants Director spoke. On December 17, 2013 the Commissioners Court authorized creation of the Hays County Veterans Court, to be placed under the jurisdiction of County Court-at-Law #2. The Veterans Court provides a voluntary intensive treatment program for those military veterans who suffer from combat-related trauma and have been diagnosed with mental health issues, PTSD, or TBI, and have been arrested for a non- violent offense. The Court began on a pilot basis in May, 2014 and funding from the Governor's Office, Criminal Justice Division - Specialty Courts program was received in September, 2014 for operation of the Court. This grant application to the same program requests support to continue operations of the Court, and includes funding for a Court Coordinator, part-time Assistant Court Coordinator, travel and training expenses, office supplies, and contractual services including drug/alcohol testing and monitoring and Court-appointed defense attorney fees. The grant application must be submitted in electronic format by February 26, 2016 and the project period, if awarded, is from September 1, 2016 through August 31, 2017. Award notice is anticipated in late August - early September, 2016. No matching funds are required for the grant. A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to authorize the County Judge to execute the Resolution and submit a grant application to the Governor's Office, Criminal Justice Division for funding in the amount of $116,011.57 to support operations of the Hays County Veterans Court All voting “Aye”. MOTION PASSED

County Clerk’s Note Agenda Item #14 RE: AUTHORIZE THE COUNTY JUDGE TO EXECUTE A LICENSE AND SERVICES AGREEMENT BETWEEN HAYS COUNTY AND TYLER TECHNOLOGIES RELATED TO LAND AND VITAL RECORDS MANAGEMENT – was pulled

31345 AUTHORIZE THE COUNTY JUDGE TO EXECUTE A MASTER SERVICE AGREEMENT BETWEEN HAYS COUNTY AND SAL, JOHNSON & ASSOCIATES, INC. D/B/A COMPUTING SYSTEM INNOVATIONS (“CSI”), RELATED TO CERTAIN IMPLEMENTATION, INSTALLATION, TESTING, TRAINING AND OPTIONAL DEVELOPMENTAL SERVICES WITH RESPECT TO ENHANCEMENTS TO THE CSI SOFTWARE OR SERVICE

Jeff McGill Director of Information Technology spoke. A motion was made by Commissioner Jones, seconded by Commissioner Whisenant to authorize the County Judge to execute a Master Service Agreement between Hays County and Sal, Johnson & Associates, Inc. d/b/a Computing System Innovations (“CSI”), related to certain implementation, installation, testing, training and optional developmental services with respect to Enhancements to the CSI Software or service. All voting “Aye”. MOTION PASSED

31346 AUTHORIZE THE COUNTY JUDGE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND TYLER TECHNOLOGIES RELATED TO ADVISORY, TIME AND MATERIAL SERVICES TO SUPPORT THE CSI IMPLEMENTATION

Jeff McGill Director of Information Technology spoke. A motion was made by Commissioner Whisenant, seconded by Commissioner Jones to authorize the County Judge to execute a Professional Services Agreement between Hays County and Tyler Technologies related to advisory, time and material services to support the CSI implementation. All voting “Aye”. MOTION PASSED

31347 ADOPT A RESOLUTION AUTHORIZING THE COUNTY JUDGE TO SUBMIT A GRANT APPLICATION TO THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION PROGRAM, OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION FOR A JUVENILE CASEWORKER FOR THE JUSTICE OF THE PEACE COURTS IN THE AMOUNT OF $ 55,543.00

Jeff Hauff Grants Director spoke. The Justice of the Peace Offices are requesting funding to continue this program for a caseworker to assist with failure to attend school and Class C Misdemeanor cases that are filed in their jurisdiction. The caseworker will monitor and work closely with the individuals sentenced, leading to successful completion of the specified plan and avoidance of further justice system sanctions. The grant funded 100% of the program last year, and this year will provide 80% of the original total program cost (decreasing term award). The total project cost is $ 55,543.00. The county will need to budget the match of $9,334.00 from the general funds, if funding is awarded and accepted. The grant application must be submitted along with the resolution on or before February 26, 2016, and award notice is expected in August, 2016. The grant period is September 1, 2016 through August 31, 2017. A motion was made by Commissioner Ingalsbe, seconded by Commissioner Jones to adopt a resolution authorizing the County Judge to submit a grant application to the Juvenile Justice and Delinquency Prevention Program, Office of the Governor, Criminal Justice Division for a Juvenile Caseworker for the Justice of the Peace Courts in the amount of $ 55,543.00. All voting “Aye”. MOTION PASSED

HAYS COUNTY COMMISSIONERS' COURT MINUTES

FEBRUARY 23, 2016 ***** ***** VOLUME V PG 797

EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.072 OF THE TEXAS GOVERNMENT CODE: CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE PURCHASE, EXCHANGE OR VALUE OF RIGHT OF WAY ALONG RM12 IN PCT 3

Court convened into Executive Session at 9:47 a.m. and reconvened into opened court at 10:02 a.m. In Executive Session were Commissioner Ingalsbe, Commissioner Jones, Commissioner Conley, Commissioner Whisenant, Judge Cobb, General Counsel Mark Kennedy, Intern Meredith Fischer and Chief of Staff is Lon Shell. No Action Taken.

EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.087 OF THE TEXAS GOVERNMENT CODE: CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS ASSOCIATED WITH PROJECTS ULTRA AND RENEW

Court convened into Executive Session at 10:02 a.m. and reconvened into opened court at 11:02 a.m. In Executive Session were Commissioner Ingalsbe, Commissioner Jones, Commissioner Conley, Commissioner Whisenant, Judge Cobb, Intern Meredith Fischer, Econ Development Staff Adriana Cruz and Chief of Staff Lon Shell. No Action Taken.

EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 OF THE TEXAS GOVERNMENT CODE: CONSULTATION WITH COUNSEL REGARDING THE IMPLEMENTATION OF FREEPORT EXEMPTION PURSUANT TO SECTION 11.251 OF THE TEXAS TAX CODE

Court convened into Executive Session at 11:02 a.m. and reconvened into opened court at 11:17 a.m. In Executive Session were Commissioner Ingalsbe, Commissioner Jones, Commissioner Conley, Commissioner Whisenant, Judge Cobb, Intern Meredith Fischer, Econ Development Staff Adriana Cruz and Chief of Staff Lon Shell. No Action Taken.

DISCUSSION OF ISSUES RELATED TO THE HAYS COUNTY JAIL, AND THE PLANNING OF PROJECTS PERTAINING TO THE PUBLIC SAFETY FACILITIES NEEDS WITHIN THE COUNTY

Judge Cobb gave the Hays County Jail Report. Hays County’s current maximum jail capacity is 362 inmates. Jail Standards recommends holding approximately 10% of capacity open. That lowers our capacity to 311. The jail’s daily average was 316 and peak was 322 on February 19th for the week of February 14 to February 20, 2016. The maximum female capacity is 76 inmates. Last week’s average was 70 and peak was 73 on 2/17/2016. The maximum male capacity is 256 inmates. Last week’s average was 245 and peak was 252 on 2/19/2016. Inmate at Guadalupe County: 29 Inmate at Bastrop County: 10; Inmate at Caldwell County: 44; Inmate at Walker County: 0.

ACTION RELATED TO THE BURN BAN AND/OR DISASTER DECLARATION

Judge Cobb gave the current Drought Index - 202. The Burn Ban will remain in effect.

DISCUSSION OF ISSUES RELATED TO THE ROAD BOND PROJECTS, INCLUDING UPDATES FROM MIKE WEAVER, PRIME STRATEGIES, LAURA HARRIS, HNTB AND ALLEN CROZIER, HDR

Laura Harris with HNTB gave an update on the Road Bond Projects. Precinct 1 Completed Projects– IH 35 Phase 2A (RM 150 Realignment); IH 35 Phase 2B (FM 1626 to Yarrington); FM 110 (McCarty Lane to SH 123); Yarrington Road Bridge (at IH 35) under construction. Precinct 2 – Completed Projects – IH 35 Phase 1 (Kyle Crossing (CR 210) Overpass); FM 2001 (CR 210/IH35 NB Frontage Road Connector); IH 35 Phase 2B (FM 1626 to Yarrington); FM 1626 North (north Brodie Lane to RM 967); under construction: FM 1626 South (FM 2770 to RM 967. Precinct 3 – RM 12 improvements; I-35 at Posey Road; FM 150 West Nature & Character Study (RM 12 to FM 2770; Precinct 4 – FM 150 West Nature & Character Study (RM12 to FM 2770); FM 150 West Alignment FM 2770 to I-35).

HAYS COUNTY COMMISSIONERS' COURT MINUTES

VOLUME V PG 798 ***** ***** FEBRUARY 23, 2016

A motion was made by Commissioner Jones, seconded by Commissioner Whisenant to adjourn court at 11:21 a.m.

I, LIZ Q. GONZALEZ, COUNTY CLERK and EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT, do hereby certify that the foregoing contains a true and accurate record of the proceedings had by the Hays County Commissioners’ Court on February 23, 2016.

LIZ Q GONZALEZ, COUNTY CLERK AND EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT OF HAYS COUNTY, TEXAS

10 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Approve Utility Permits.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Jerry Borcherding COBB N/A

SUMMARY

Permit25B54B83B112B141B170B199B228B257B Road Name Utility

96626B55B84B113B142B171B200B229B258B Marsh Ln & Heron Dr Gas lines (CenterPoint Energy)

96727B56B85B114B143B172B201B230B259B Turnersville Rd Telephone line (Verizon)

96828B57B86B115B144B173B202B231B260B Windy Hill Rd Water line (Goforth SUD)

11 12 13 14 15 16 17 18 19 20 21 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Authorize the County Judge to execute the Subaward Agreement with Texas State University for grant funds for the County's participation in the Advanced Law Enforcement Rapid Response Training (ALERRT) program in the amount of $76,235.00.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: BILL HERZOG

REQUESTED BY SPONSOR CO-SPONSOR

Cutler/Hauff INGALSBE N/A

SUMMARY

The25B51B77B103B129B155B181B207B233B subaward agreement is a renewal we receive through Texas State University to fund the salary/benefits of an officer (Range Facilities Manager) in the Sheriff's Office involved in training and support for the ALERRT program. Attached is the subaward agreement in the amount of $76,235.00. This agreement is for a two year term beginning from 10-01-2015 through 09-30-2017.

22 June 2014 FDP Cost Reimbursement Research Subaward Agreement

Institution/Organization ("Prime Recipient") Institution/Organization ("Subrecipient") Name: Texas State University Name: Hays County, Texas

Prime Award No.: 1638612 FAIN: n/a Subaward No.: 16010-82457-1CFDA #: n/a Awarding Agency: Amount Funded This Action: Est. Total (if incrementally funded) Office of the Governor (Texas) / Criminal Justice Division $76,235.00

CFDA Title n/a

Subaward Period of Performance: Estimated Project Period (if incrementally funded): Budget Period: From: Through: From: Through: 10/01/2015 Sep 30, 2017

Project Title: ALERRT FY 16 FY17

Reporting Requirements (Check here if applicable: See Attachment 4) FFATA (Attachment 3B) Cost Sharing Requirement: n/a

Terms & Conditions

1) Prime Recipient hereby awards a cost reimbursable subaward, as described above, to Subrecipient. The statement of work and budget for this subaward are (check one): As specified in Subrecipient's proposal dated ; or as shown in Attachment 5. In its performance of the subaward work, Subrecipient shall be an independent entity and not an employee or agent of Prime Recipient. 2) Prime Recipient Shall reimburse Subrecipient not more often than monthly for allowable costs. All invoices shall be submitted using Subrecipient's standard invoice, but at a minimum shall include current and cumulative costs (including cost sharing), subaward number, and certification as to truth and accuracy of invoice. Invoices that do not reference Prime Recipient's Subaward Number shall be returned to Subrecipient. Invoices and questions concerning invoice receipt or payments should be directed to the appropriate party's Administrative Contact as shown in Attachments 3A & 3B. 3) A final statement of cumulative costs incurred, including cost sharing, marked "FINAL" must be submitted to Prime Recipient's Administrative Contact, as shown in Attachments 3A & 3B, NOT LATER THAN sixty (60) days after subaward end date. The final statement of costs shall constitute Subrecipient's final financial report.

4) All payments shall be considered provisional and subject to adjustment within the total estimated cost in the event such adjustment is necessary as a result of an adverse audit finding against the Subrecipient. Prime Recipient reserves the right to reject an invoice. 5) Matters concerning the technical performance of this subaward should be directed to the appropriate party's Principal Investigator, as shown in Attachments 3A & 3B. Technical reports are required as shown above, "Reporting Requirements". 6) Matters concerning the request or negotiation of any changes in the terms, conditions, or amounts cited in this subaward agreement, and any changes requiring prior approval, should be directed to the appropriate party's Authorized Official Contact, as shown in Attachments 3A & 3B. Substantive changes made to this subaward agreement require the written approval of each party's Authorized Official as shown in Attachments 3A & 3B. The Prime Recipient may issue non-substantive changes to the Period of Performance and budget (check one): Unilaterally Bilaterally. Unilateral modifications shall be considered valid 14 days after receipt unless otherwise indicated by Subrecipient. 7) Each party shall be responsible for its negligent acts or omissions and the negligent acts or omissions of its employees, officers, or director's, to the extent allowed by law. 8) Either party may terminate this subaward with thirty days written notice to the appropriate party's Authorized Official Contact as shown in Attachments 3A & 3B. Prime Recipient shall pay Subrecipient for termination costs as allowable under OMB Circular A-21 or A-122 or 45 CFR Part 74 Appendix E, "Principles for Determining Costs Applicable to Research and Development under Grants and Contracts with Hospitals" as applicable. 9) No-cost extensions require the approval of the Prime Recipient. Any requests for a no-cost extension should be addressed to and received by the Authorized Official Contact, as shown in Attachments 3A & 3B, not less than thirty (30) days prior to the desired effective date of the requested change. 10) The Subaward is subject to the terms and conditions of the Prime Award and other special terms and conditions, as identified in Attachment 2. 11) By signing below Subrecipient makes the certifications and assurances shown in Attachments 1 and 2. Subrecipient also assures that it will comply with applicable statutory and regulatory requirements specified in the Research Terms & Conditions Appendix C found at http://nsf.gov/bfa/dias/policy/rtc/appc_june11.pdf. By an Authorized Official of Prime Recipient By an Authorized Official of Subrecipient

Date Date 23

Texas State 16010-82457-1 Page 1 Attachment 1 Research Subaward Agreement Certifications and Assurances

By signing the Subaward Agreement, the authorized official of Subrecipient certifies, to the best of his/her knowledge and belief that:

Certification Regarding Lobbying

1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or intending to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Subrecipient shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying", to the Prime Recipient.

3) The Subrecipient shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Debarment, Suspension, and Other Responsibility Matters

Subrecipient certifies by signing this Subaward Agreement that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal department or agency.

OMB Circular A-133 Assurance

Subrecipient assures Prime Recipient that it complies with A-133 and that it will notify Prime Recipient of completion of required audits and of any adverse findings which impact this Subaward Agreement. Prime Recipient reserves the right to inspect, upon Prime Recipient’s reasonable advance notice and during normal business hours, Subrecipient’s physical facilities, all aspects of the Statement of Work undertaken under this Subaward Agreement, and all books, records, and documents of any kind pertaining to the Subaward Agreement. Subrecipient agrees to provide copies of any records, receipts, accounts or other documentation to Prime Recipient in a timely fashion as reasonably requested by Prime Recipient. Subrecipient will keep all usual and proper records and books of accounts in accordance with Generally Accepted Accounting Principles (GAAP) relating to performance of the Statement of Work for a minimum period of three (3) years after the date of receipt of the final payment.

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Texas State 16010-82457-1 Page 2 Attachment 2 Terms and Conditions of the Prime Award and Other Special Terms and Conditions

This Agreement is made as a result of the state of Texas Office of the Governor Criminal Justice Division Grant Award Number 1638612 awarded to Texas State for the project titled “Advanced Law Enforcement Rapid Response Training (ALERRT). Subrecipient agrees to abide by the Grant Award Terms and Conditions attached hereto in Attachment 6.

Texas State 16010-82457-1 Page 3 Attachment 3A Subaward Number: Research Subaward Agreement 16010-82457-1 Prime Recipient Contacts Institution/Organization ("Prime Recipient") Name: Texas State University

Address: 601 University Drive

City: San Marcos State: TX ZipCode: 78666-4684

Administrative Contact Name: Kelly Nichols Address: Texas State University ALERRT Center 601 University Drive

City: San Marcos State: TX ZipCode: 78666-4684

Telephone: (512) 245-1229 Fax:

Email: [email protected]

Principal Investigator Name: Dr. J. Pete Blair

Address: Texas State University ALERRT Center 601 University Drive

City: San Marcos State: TX ZipCode: 78666-4684

Telephone: (541) 224-5332 Fax:

Email: [email protected]

Financial Contact Name: W. Scott Erwin, Sr.

Address: Texas State University Office of Sponsored Programs 601 University Drive

City: San Marcos State: TX ZipCode: 78666-4684 Telephone: (512) 245-2102 Fax:

Email: [email protected]

Authorized Official Name: W. Scott Erwin, Sr.

Address: Texas State University Office of Sponsored Programs 601 University Drive

City: San Marcos State: TX ZipCode: 78666-4684

Telephone: (512) 245-2102 Fax:

Email: [email protected] 26 FDP version 20140602

Texas State 16010-82457-1 Page 4 Attachment 3B - Research Subaward Agreement Subaward Number: Subrecipient Contacts 16010-82457-1 Institution/Organization ("Subrecipient") Name: Hays County, Texas

Address: 1307 Uhland Road

City: San Marcos State: TX ZipCode + 4: 78666

EIN No.: 17460022415 Institution Type: City/Township Gov't

Is the Performance Site the Same Address as Above? Yes No If no, is the Performance Site the same as PI address below? Yes No If no to both questions, please complete 3B page 2 (if ARRA funding use Attachment 4A).

Subrecipient currently registered in CCR? Yes No DUNS No.: Parent DUNS No.: 097494884

Is Subrecipient exempt from reporting compensation? Yes No Congressional District: Congressional District: If no , please complete 3B page 2 (if ARRA funding use Attachment 4A). TX-025

Administrative Contact Name: Gary Cutler

Address: Hays County Sheriff's Office

1307 Uhland Road

City: San Marcos State: TX ZipCode: 78666

Telephone: (512) 393-7800 Fax:

Email: [email protected]

Principal Investigator Name: Deputy David Austin

Address: Hays County Sheriff's Office

1307 Uhland Road

City: San Marcos State: TX ZipCode: 78666

Telephone: (512) 245-8707 Fax:

Email: [email protected]

Financial Contact Name: Bill Herzog

Address: Hays County Government Center

712 South Stagecoach Trail, Ste 1071

City: San Marcos State: TX ZipCode: 78666

Telephone: (512) 393-2283 Fax:

Email: [email protected]

Authorized Official Name: Bert Cobb

Address: Hays County Courthouse

111 E. San Antonio St., Suite 300

City: San Marcos State: TX ZipCode: 78666

Telephone: (512) 393-2205 Fax:

Email: [email protected] 27 FDP version 20111123

Texas State 16010-82457-1 Page 5

ATTACHMENT 4 SUBAWARD AGREEMENT

Reporting Requirements

Reports shall be submitted to the administrative contact in Attachment 3A at such time and in such format as described below:

Invoicing - Hays County, Texas will bill Texas State for agreed-upon allowable costs incurred during the invoice period. Invoices will include appropriate backup documentation and may be submitted on a monthly basis.

Final Invoice – Hays County, Texas must invoice Texas State for allowable expenses incurred pursuant to this Agreement within 15 days of the expiration of this Agreement. Invoices submitted after 15 days may not be paid, due to requirements associated with federal funding availability.

Progress Report – Hays County, Texas will collaborate with Texas State Principal Investigator for the production of monthly progress reports as requested from the prime funder OOG CJD.

Texas State 16010-82457-1 Page 6 Attachment 5

Statement of Work and Budget

Statement of Work: Deputy David Austin will provide training and support for the ALERRT project and serve in the role of Range Facilities Manager.

Budget: Salary/Benefits for Deputy Austin $76,235.00 Total Subaward $76,235.00

Texas State 16010-82457-1 Page 7 Attachment 6

Prime Award and Related Terms and Conditions

Attached is the Award Agreement between OOG CJD and Texas State including Terms and Conditions which apply to this agreement to the Hays County, Texas.

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Texas State 16010-82457-1 Page 29 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Authorize the County Judge to execute Resolution and submit a grant application to the Office of the Governor, Homeland Security Grants Division in the amount of $94,800.00 for the project entitled "Hays County SWAT Night Vision - 3028801."

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016 N/A

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: BILL HERZOG

REQUESTED BY SPONSOR CO-SPONSOR

Smith/Hauff COBB N/A

SUMMARY

On26B54B82B110B138B166B194B222B250B January 12, 2016 the Commissioners Court authorized submission of project worksheets to the Capital Area Council of Governments (CAPCOG), Homeland Security Division for consideration and prioritization in a pending submission of grant applications to the Office of the Governor (OOG), Homeland Security Grants Division. The worksheets were reviewed and five projects were selected for submission to the program.

The27B55B83B111B139B167B195B223B251B application referenced under the "Agenda Item" above includes a request to acquire night vision binoculars for 12 members of the Hays County SWAT Team, for remote surveillance of potentially dangerous and/or life- threatening scenes during low/no light conditions. CAPCOG will submit their results of prioritization of grant applications to the OOG by the end of March, and funding decisions and awards by OOG are expected by August 31, 2016. No matching funds are required for the project.

52 Agency Name: Hays County / Hays County San Marcos SWAT Team Grant/App: 3028801 Start Date: 9/1/2016 End Date: 8/31/2018

Project Title: Hays County SWAT Night Vision Status: Pending OOG Review

Eligibility Information Your organization's Texas Payee/Taxpayer ID Number: 746002241

Application Eligibility Certify: Created on:1/18/2016 10:21:44 AM By:Carolyn Sudduth

Profile Information Applicant Agency Name: Hays County / Hays County San Marcos SWAT Team Project Title: Hays County SWAT Night Vision Division or Unit to Administer the Project: Emergency Management Address Line 1: 712 S. Stagecoach Trl Address Line 2: City/State/Zip: San Marcos Texas 78666-5999 Start Date: 9/1/2016 End Date: 8/31/2018

Regional Council of Goverments(COG) within the Project's Impact Area: Capital Area Council of Governments Headquarter County: Hays Counties within Project's Impact Area: Bastrop,Blanco,Burnet,Caldwell,Fayette,Hays,Lee,Llano,Travis,Williamson

Grant Officials: Authorized Official User Name: Bert Cobb, M.D. Email: [email protected] Address 1: 111 E. San Antonio St., Ste. 300 Address 1: City: San Marcos, Texas 78666 Phone: 512-393-2205 Other Phone: Fax: 512-393-2282 Title: Mr. Salutation: Judge Position: County Judge

Project Director User Name: Kharley Smith Email: [email protected] Address 1: 2171 Yarrington Rd Address 1: PO Box 1006 City: San Marcos, Texas 78666 Phone: 512-393-7300 Other Phone: 512-393-5536 Fax: 512-493-1915 Title: Ms. Salutation: Ms. Position: Emergency Management Coordinator

Financial Official User Name: Bill Herzog Email: [email protected] Address 1: 712 S. Stagecoach Trail, Ste. 1071

53 Address 1: City: San Marcos, Texas 78666 Phone: 512-393-2283 Other Phone: 512-393-2253 Fax: 512-393-2248 Title: Mr. Salutation: Mr. Position: Auditor

Grant Writer User Name: Carolyn Sudduth Email: [email protected] Address 1: 6800 Burleson Road Address 1: Bldg 310 Suite 165 City: Austin, Texas 78744 Phone: 512-916-6014 Other Phone: Fax: 512-916-6004 Title: Ms. Salutation: Ms. Position: HS Planning Coordinator

Grant Vendor Information Organization Type: County Organization Option: applying to provide homeland security services Applicant Agency's State Payee Identification Number (e.g., Federal Employer's Identification (FEI) Number or Vendor ID): 746002241 Data Universal Numbering System (DUNS): 097494884

Narrative Information Overview The purpose of the Homeland Security Grant Program (HSGP) is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. HSGP provides funding to implement investments that build, sustain, and deliver the 31 core capabilities essential to achieving the National Preparedness Goal (the Goal) of a secure and resilient Nation. The building, sustainment, and delivery of these core capabilities are not exclusive to any single level of government, organization, or community, but rather, require the combined effort of the whole community. HSGP supports core capabilities across the five mission areas of Prevention, Protection, Mitigation, Response, and Recovery based on allowable costs.

Primary Mission and Purpose State Homeland Security Program (SHSP): Supports state, Tribal and local preparedness activities that address high-priority preparedness gaps across all core capabilities where a nexus to terrorism exists. All supported investments are based on capability targets identified during the Threat and Hazard Identification and Risk Assessment (THIRA) process, and gaps identified in the State Preparedness Report (SPR).

Eligibility Requirements National Incident Management System (NIMS) Implementation Grantees are required to implement NIMS. The NIMS uses a systematic approach to integrate the best existing processes and methods into a unified national framework for incident management across all homeland security activities including prevention, protection, response, mitigation, and recovery. Grantees must use standardized resource management concepts for resource typing, credentialing, and an inventory to facilitate the effective identification, dispatch, deployment, tracking and recovery of resources.

Emergency Management Plans (Intermediate Level) Cities and counties must have a current emergency management plan or be a legally established member of an inter-jurisdictional emergency management program with a plan on file with the Texas Department of Public Safety, Texas Division of Emergency Management (TDEM). Plans must be maintained throughout the entire grant performance period and must be at least at the Intermediate Level. If you have questions concerning your Emergency Management Plan (preparedness) level, contact your Emergency Management Coordinator (EMC) or your regional Council of Governments (COG). For questions

54 concerning plan deficiencies, contact TDEM at [email protected].

Texas Regional Response Network The Texas Regional Response Network (TRRN) is a web-based application through the TDEM. The function of the TRRN web application is to provide a central, web-based system to organize and coordinate resources in response to natural or man-made disasters.

• Any grantee who receives Homeland Security Grant funding must be registered with TRRN. • Any deployable equipment with a cost of $5,000 or more, purchased with Homeland Security Grant funds, must be entered into the TRRN.

Criminal History Reporting Entities receiving funds from HSGD must be located in a county that has an average of 90% or above on both adult and juvenile dispositions entered into the computerized criminal history database maintained by the Texas Department of Public Safety (DPS) as directed in the Texas Code of Criminal Procedure, Chapter 60. The disposition completeness percentage is defined as the percentage of arrest charges a county reports to DPS for which a disposition has been subsequently reported and entered into the computerized criminal history system.

Uniform Crime Reporting (UCR) Grantees operating a law enforcement agency must be current on reporting Part I violent crime data to the Texas Department of Public Safety for inclusion in the annual Uniform Crime Report and must have been current for the three previous years.

Program Requirements Building and Sustaining Core Capabilities Funding should be used to sustain core capabilities. New capabilities should not be built at the expense of maintaining current and critically needed core capabilities. New capabilities must be aligned with capability targets and gaps identified through the THIRA/SPR process.

Mission Areas The National Preparedness Goal organizes the core capabilities into the five mission areas:

• Prevention. Prevent, avoid or stop an imminent, threatened or actual act of terrorism. • Protection. Protect our citizens, residents, visitors, and assets against the greatest threats and hazards in a manner that allows our interests, aspirations, and way of life to thrive. • Mitigation. Reduce the loss of life and property by lessening the impact of future disasters. • Response. Respond quickly to save lives, protect property and the environment, and meet basic human needs in the aftermath of a catastrophic incident. • Recovery. Recover through a focus on the timely restoration, strengthening and revitalization of infrastructure, housing and a sustainable economy, as well as the health, social, cultural, historic and environmental fabric of communities affected by a catastrophic incident.

Program Income Applicant agrees to comply with all federal and state rules and regulations for program income and agrees to report all program income that is generated as a result of the project's activities. Applicant agrees to report program income through a formal grant adjustment and to secure HSGD approval prior to use of the program income. Applicant agrees to use program income for allowable costs and agrees to expend program income immediately after HSGD's approval of a grant adjustment and prior to requesting reimbursement of funds.

Deduction Method - Program income shall be deducted from total allowable costs to determine the net allowable costs. Program income shall be used for current costs unless HSGD authorizes otherwise. Program income which the grantee did not anticipate at the time of the award shall be used to reduce the HSGD award and grantee match rather than to increase the funds committed to the project.

55 Asset Seizures and Forfeitures - Program income from asset seizures and forfeitures is considered earned when the property has been adjudicated to the benefit of the plaintiff (e.g., law enforcement entity).

Certification Each applicant agency will certify to the specific criteria detailed above under the Narrative Tab, and the HSGD Certification and Assurances to be eligible for funding under the Homeland Security Grant Program (HSGP) Solicitations.

X I certify to all of the above requirements.

Project Summary : Briefly summarize the project, including proposed activities and intended impact. Hays County SWAT is seeking funding to provide night vision/reconnaissance and surveillance technology as they are their response and capabilities are relied upon during the day as well as overnight with the additional challenge of degraded visibility. The improvement of high performance night vision goggles will enable the Team to conduct operations and surveillance more efficiently.

Existing Capability Levels : Describe the existing capability levels, including resources that are currently in place to support this project prior to the use of grant funds. Currently, The Hays County SWAT Team is a Type II FEMA structured response team. This team currently supports a 22 member response team and related equipment. This team has undergone specific training in HAZMAT environments, active shooter scenarios and tactics and currently is the home of the ALERRT Center. This is the nationally recognized center for the training of active shooter events for law enforcement.

Existing Capability Gaps: Describe the capability gaps which will be addressed by the project. For federal Homeland Security Grants, include specific references to the regional or statewide State Preparedness Report (SPR). Acquisition of night vision goggles for the Hays County SWAT Team will further the satisfaction of goal 4 (p9) and goal 1 (p2) of the Texas Homeland Security Strategic Plan 2015-2020 and fill gaps in SPR pp. 16-17 Intelligence and Information Sharing and pp. 21 Screening, Search and Detection.

Impact Statement : Describe the project goals/objectives and how this project will maintain capabilities or reduce capability gaps. The objective of this project to is achieve the core capability of Security and Law Enforcement Operations, Planning and Intelligence.

Homeland Security Priority Actions: Identify the Texas Homeland Security Priority Action most closely aligned with this project. Each Priority Action is linked with an Objective from the Texas Homeland Security Strategic Plan (HSSP). List the Priority Action by number and text (e.g. 1.2.3 Expand and enhance the network of human sources that can provide detailed and relevant information on known or suspected terrorist and criminal enterprises.) Goal 4: Increase the capability of the state's response system to minimize damage and loss of life from terrorist and criminal attacks and natural and technological disasters. Objective 4.1 Maximize the response capabilities by enhancing statewide regional response resources and the state and regional mutual aid network. 4.1.1 Develop a regionally focused multi-discipline, all hazards response system that ensures each region statewide has the necessary response teams and resources.

56 Target Group : Identify the target group and population expected to benefit from this project. The ten counties of the CAPCOG region.

Project Activities Information HSGP Instructions for Project Activity Selection Homeland Security Grant Program (HSGP) applicants should only select one project activity. The eGrants system will allow multiple selections, but each HSGP subrecipient project must fit into one and only one of the Investment Categories that are listed as project activities under the "Activity List".

Selected Project Activities: ACTIVITY PERCENTAGE: DESCRIPTION

This regional asset will be dedicated to the Hays County SWAT Team for Intelligence & deployment to critical incidents and information gathering missions Information 100.00 throughout the region. 100% of the night vision use will be for counter Sharing terrorism activity.

Measures Information

Objective Output Measures

TARGET OUTPUT MEASURE LEVEL

Number of exercises conducted. 2

Number of individuals participating in 12 exercises.

Number of people trained. 12

Number of trainings conducted. 2

Number of intelligence products created. 1

Number of intelligence and information sharing systems created, maintained or 1 enhanced.

Objective Outcome Measures

57 TARGET OUTCOME MEASURE LEVEL

Number of intelligence products 12 distributed/shared.

Percent (%) of population that can be reached by emergency public information 0 technologies.

Number of agencies actively participating in the Intelligence and Information Sharing 2 program.

Custom Output Measures

TARGET CUSTOM OUTPUT MEASURE LEVEL

Provide SWAT members with remote night 12 vision surveillance capabilities

Custom Outcome Measures

TARGET CUSTOM OUTCOME MEASURE LEVEL

Increase satisfaction, safety & capability of SWAT members to monitor potentially 12 dangerous criminal night scenes

Certification and Assurances Each applicant must click on this link to review the standard Certification and Assurances.

Resolution from Governing Body

58 Applications from nonprofit corporations, local units of governments, and other political subdivisions must include a resolution that contains the following:

1. Authorization by your governing body for the submission of the application to OOG/HSGD that clearly identifies the name of the project for which funding is requested; 2. A commitment to provide all applicable matching funds; 3. A designation of the name and/or title of an authorized official who is given the authority to apply for, accept, reject, alter, or terminate a grant (Note: If a name is provided, you must update HSGD should the official change during the grant period.); and 4. A written assurance that, in the event of loss or misuse of grant funds, the governing body will return all funds to HSGD.

Upon approval from your agency's governing body, upload the approved resolution to eGrants by clicking on the Upload Files sub-tab located in the Summary tab.

Contract Compliance Will HSGD grant funds be used to support any contracts for professional services?

Select the Appropriate Response: _ Yes X No

For applicant agencies that selected Yes above, describe how you will monitor the activities of the sub- contractor(s) for compliance with the contract provisions (including equipment purchases), deliverables, and all applicable statutes, rules, regulations, and guidelines governing this project.

Enter a description for monitoring contract compliance:

Lobbying For applicant agencies requesting grant funds in excess of $100,000, have any federally appropriated funds been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant loan, or cooperative agreement?

Select the Appropriate Response: _ Yes X No _ N/A

For applicant agencies that selected either No or N/A above, have any non-federal funds been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress in connection with this federal contract, loan, or cooperative agreement?

Select the Appropriate Response: _ Yes X No _ N/A

Fiscal Year

59 Provide the begin and end date for the applicant agency's fiscal year (e.g., 09/01/20xx to 08/31/20xx).

Enter the Begin Date [mm/dd/yyyy]: 10/1/2016 Enter the End Date [mm/dd/yyyy]: 9/30/2017 Sources of Financial Support Each applicant must provide the amount of grant funds expended during the most recently completed fiscal year for the following sources:

Enter the amount ($) of Federal Grant Funds: 4334226.35 Enter the amount ($) of State Grant Funds: 2284719.89 Single Audit Select the appropriate response below based on the Fiscal Year Begin Date as entered above:

For Fiscal Years Beginning Before December 26, 2014 Applicants who expend less than $500,000 in federal grant funding or less than $500,000 in state grant funding are exempt from the Single Audit Act and cannot charge audit costs to a HSGD grant. However, HSGD may require a limited scope audit as defined in OMB Circular A-133.

Has the applicant agency expended federal grant funding of $500,000 or more, or state grant funding of $500,000 or more during the most recently completed fiscal year?

For Fiscal Years Beginning On or After December 26, 2014 Applicants who expend less than $750,000 in federal grant funding or less than $750,000 in state grant funding are exempt from the Single Audit Act and cannot charge audit costs to a HSGD grant. However, HSGD may require a limited scope audit as defined in CFR Part 200, Subpart F - Audit Requirements.

Has the applicant agency expended federal grant funding of $750,000 or more, or state grant funding of $750,000 or more during the most recently completed fiscal year?

_ Yes X No

Applicant agencies that selected Yes above, provide the date of your organization's last annual single audit, performed by an independent auditor in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133; or CFR Part 200, Subpart F - Audit Requirements.

Enter the date of your last annual single audit: 3/31/2015 Debarment Each applicant agency will certify that it and its principals (as defined in 2 CFR Part 180.995):

• Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal Court, or voluntarily excluded from participation in this transaction by any federal department or agency; • Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; or • Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in the above bullet; and have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default.

60 Select the appropriate response: X I Certify _ Unable to Certify

Enter the debarment justification:

FFATA Certification Certification of Recipient Highly Compensated Officers – The Federal Funding Accountability and Transparency Act (FFATA) requires Prime Recipients (HSGD) to report the names and total compensation of each of the five most highly compensated officers (a.k.a. positions) of each sub recipient organization for the most recently completed fiscal year preceding the year in which the grant is awarded if the subrecipient answers YES to the FIRST statement but NO to the SECOND statement listed below.

In the sub recipient’s preceding completed fiscal year, did the sub recipient receive: (1) 80 percent or more of its annual gross revenue from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; AND (2) $25,000,000 or more in annual gross revenue from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements?

_ Yes X No

Does the public have access to information about the compensation of the senior executives through periodic reports filed under Section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or Section 6104 of the Internal Revenue Code of 1986?

_ Yes X No

If you answered YES to the FIRST statement and NO to the SECOND statement, please provide the name and total compensation amount of each of the five most highly compensated officers (a.k.a. positions) within your agency for the current calendar year. If you answered NO to the first statement you are NOT required to provide the name and compensation amounts. NOTE: ‘‘Total compensation’’ means the complete pay package of each of the sub recipient’s compensated officers, including all forms of money, benefits, services, and in-kind payments (see SEC Regulations: 17 CCR 229.402).

Position 1 - Name:

Position 1 - Total Compensation ($): 0 Position 2 - Name:

Position 2 - Total Compensation ($): 0 Position 3 - Name:

Position 3 - Total Compensation ($): 0 Position 4 - Name:

Position 4 - Total Compensation ($): 0 Position 5 - Name:

Position 5 - Total Compensation ($):

61 0

Homeland Security Information

FUND SOURCE INFORMATION AND REQUIREMENTS

DHS Project Type: Establish/enhance regional response teams

Capabilities

Core Capability: On-scene Security and Protection

Identify if this investment focuses on building new capabilities or sustaining existing capabilities. : Existing Capabilities (Sustain)

Are the assets or activities Deployable or Shareable: Deployable

___ Check if this Investment requires new construction or renovation, retrofitting, or modification of existing structures

___ Check if these funds will support a project that was previously funded with HSGP funding

Project Management Step Involved:

Check the step that most closely resembles the phase of the project activities to be completed during the grant period.

Step: Close Out

Description: The completion of all work on a project. Can also refer to completion of a phase of the project.

Process: Involves formally terminating and concluding all tasks, activities, and component parts of a particular project, or phase of a project.

Milestones

Milestone: Place order for equipment; Completion Date: 09-30-2016 Milestone: Receive order and facilitate training; Completion Date: 01-31-2017 Milestone: Distribute equipment; Completion Date: 01-31-2017

NIMS Resources

___ Check if this project supports a NIMS typed resource

Enter the name of the typed resources from the Resource Type Library Tool: SWAT/Tactical Team

Enter the ID of the typed resources from the Resource Type Library Tool: 6-508-1006

Fiscal Capability Information Section 1: Organizational Information Enter the Year in which the Corporation was Founded:

Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status:

Enter the Employer Identification Number Assigned by the IRS:

Enter the Charter Number assigned by the Texas Secretary of State:

Section 2: Accounting System The grantee organization must incorporate an accounting system that will track direct and indirect costs for the organization (general ledger) as well as direct and indirect costs by project (project ledger). The grantee must establish a time and effort system to track personnel costs by project. This should be reported on an hourly basis, or in increments of an hour.

Is there a list of your organization's accounts identified by a specific number (i.e., a general ledger of accounts).

Select the appropriate response: _ Yes _ No

Does the accounting system include a project ledger to record expenditures for each Program by required budget cost categories?

Select the appropriate response: _ Yes _ No

Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by the employee and his or her supervisor?

Select the appropriate response: _ Yes _ No

If you answered 'No' to any question above in the Accounting System section, in the space provided below explain what action will be taken to ensure accountability.

Enter your explanation:

Section 3: Financial Capability Grant agencies should prepare annual financial statements. At a minimum, current internal balance sheet and income statements are required. A balance sheet is a statement of financial position for a grant agency disclosing assets, liabilities, and retained earnings at a given point in time. An income statement is a summary of revenue and expenses for a grant agency during a fiscal year.

Has the grant agency undergone an independent audit?

Select the appropriate response: _ Yes _ No

Does the organization prepare financial statements at least annually?

Select the appropriate response:

63 _ Yes _ No

According to the organization's most recent Audit or Balance Sheet, are the current total assets greater than the liabilities?

Select the appropriate response: _ Yes _ No

If you selected 'No' to any question above under the Financial Capability section, in the space provided below explain what action will be taken to ensure accountability.

Enter your explanation:

Section 4: Budgetary Controls Grant agencies should establish a system to track expenditures against budget and / or funded amounts.

Are there budgetary controls in effect (e.g., comparison of budget with actual expenditures on a monthly basis) to include drawing down grant funds in excess of: a) Total funds authorized on the Statement of Grant Award?

_ Yes _ No

b) Total funds available for any budget category as stipulated on the Statement of Grant Award?

_ Yes _ No

If you selected 'No' to any question above under the Budgetary Controls section, in the space provided below please explain what action will be taken to ensure accountability.

Enter your explanation:

Section 5: Internal Controls Grant agencies must safeguard cash receipts, disbursements, and ensure a segregation of duties exist. For example, one person should not have authorization to sign checks and make deposits.

Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers, receipts, invoices)?

Select the appropriate response: _ Yes _ No

Is there separation of responsibility in the receipt, payment, and recording of costs?

Select the appropriate response:

64 _ Yes _ No

If you selected 'No' to any question above under the Internal Controls section, in the space provided below please explain what action will be taken to ensure accountability.

Enter your explanation:

Budget Details Information Budget Information by Budget Line Item:

IN- CASH CATEGOR DESCRIPTIO KIND UNIT/ SUB CATEGORY CJD MATC GPI TOTAL Y N MATC % H H

03OE-02-TILA Optics, Thermal Imaging night Vision $94,800.0 $0.0 $94,800.0 Equipment $0.00 $0.00 12 and/or Light Amplificati binoculars 0 0 0 on

Source of Match Information

Detail Source of Match/GPI:

DESCRIPTION MATCH TYPE AMOUNT

Summary Source of Match/GPI:

Total Report Cash Match In Kind GPI Federal Share GPI State Share

$0.00 $0.00 $0.00 $0.00 $0.00

Budget Summary Information

Budget Summary Information by Budget Category:

CATEGORY CJD CASH MATCH IN-KIND MATCH GPI TOTAL

Equipment $94,800.00 $0.00 $0.00 $0.00 $94,800.00

Budget Grand Total Information:

65 CJD CASH MATCH IN-KIND MATCH GPI TOTAL

$94,800.00 $0.00 $0.00 $0.00 $94,800.00

Condition Of Fundings Information

Condition of Funding / Project Date Date Hold Hold Line Item Requirement Created Met Funds Funds

You are logged in as User Name: bcobbMD

San Marcos, Texas

RESOLUTION

STATE OF TEXAS § § COUNTY OF HAYS §

A resolution of the Commissioners’ Court of the County of Hays, Texas hereby authorizing the submittal of a grant application to the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) for Hays County SWAT Night Vision project. CJD grant application number is 3028801.

WHEREAS, the Hays County Commissioners’ Court finds it in the best interest of the citizens of Hays County, that the Hays County SWAT Night Vision project be operated for the 2017 fiscal year; and

WHEREAS, the Hays County Commissioners’ Court agrees that in the event of loss or misuse of the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP funds, the Hays County Commissioners’ Court assures that the funds will be returned to the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) in full; and

WHEREAS, the Hays County Commissioners’ Court designates the Honorable Bert Cobb, Hays County Judge as the grantee’s authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency.

NOW, THEREFORE, BE IT RESOLVED that the Hays County Commissioners’ Court approves submission of the grant application to the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) for the Hays County SWAT Night Vision project.

ADOPTED THIS THE 8TH DAY OF MARCH, 2016.

______Bert Cobb Hays County Judge

ATTEST: ______Liz Q. Gonzalez Hays County Clerk

67 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Authorize the County Judge to execute Resolution and submit a grant application to the Office of the Governor, Homeland Security Grants Division in the amount of $294,150.00 for the project entitled "Hays County SWAT Bearcat - 3027501."

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016 N/A

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: BILL HERZOG

REQUESTED BY SPONSOR CO-SPONSOR

Smith/Hauff COBB N/A

SUMMARY

The27B55B83B111B139B167B195B223B251B application referenced under the "Agenda Item" above includes a request to acquire a wheeled tactical response vehicle to safely deliver response personnel to scenes of active threats. CAPCOG will submit their results of prioritization of grant applications to the OOG by the end of March, and funding decisions and awards by OOG are expected by August 31, 2016. No matching funds are required for the project.

68 Agency Name: Hays County / Hays County San Marcos SWAT Team Grant/App: 3027501 Start Date: 9/1/2016 End Date: 8/31/2018

Project Title: Hays County SWAT BearCat Status: Pending OOG Review

Eligibility Information Your organization's Texas Payee/Taxpayer ID Number: 746002241

Application Eligibility Certify: Created on:1/15/2016 3:49:44 PM By:Carolyn Sudduth

Profile Information Applicant Agency Name: Hays County / Hays County San Marcos SWAT Team Project Title: Hays County SWAT BearCat Division or Unit to Administer the Project: Emergency Management Address Line 1: 712 S. Stagecoach Trl Address Line 2: City/State/Zip: San Marcos Texas 78666-5999 Start Date: 9/1/2016 End Date: 8/31/2018

Financial Official User Name: Bill Herzog Email: [email protected] Address 1: 712 S. Stagecoach Trail, Ste. 1071

69 Address 1: City: San Marcos, Texas 78666 Phone: 512-393-2283 Other Phone: 512-393-2253 Fax: 512-393-2248 Title: Mr. Salutation: Mr. Position: Auditor

70 concerning plan deficiencies, contact TDEM at [email protected].

Mission Areas The National Preparedness Goal organizes the core capabilities into the five mission areas:

71 Asset Seizures and Forfeitures - Program income from asset seizures and forfeitures is considered earned when the property has been adjudicated to the benefit of the plaintiff (e.g., law enforcement entity).

X I certify to all of the above requirements.

Project Summary : Briefly summarize the project, including proposed activities and intended impact. The communities of Hays, Caldwell, and Blanco Counties face a number of serious threats to their residents and critical infrastructure. These threats, such as terrorism, natural disasters, violent crime and mass shootings, require the area's first responders to be constantly prepared for any critical incidents that may occur in the region. The Memorial Day flood of 2015 that caused hundreds of evacuations and killed 11 people in the area shows the severity of the threats facing our area. Despite these facts, our team currently relies on a single vehicle, a Lenco BearCat, when responding to critical incidents. The BearCat will help us "address all hazards including hazardous materials, acts of terrorism, and natural disasters in support of the responder operations and the affected communities.." (Environmental Response/Health and Safety, NPG). The BearCat has many available features besides its hardened walls to protect against such threats. This includes a Chemical Agent Resistant Coating (CARC), a four gas HAZMAT monitor system, a 14 foot hydraulic ram and an intercom system to allow for safe communication with armed suspects.

Problem Statement : Provide a detailed account of the issues, threats or hazards that your project will target. For federal Homeland Security Grants, include specific references to the regional or state Threat and Hazard Identification and Risk Assessment (THIRA), as applicable. The Hays County SWAT Team is responsible for responding to all critical incidents within these counties that require a tactical response. In order for SWAT to effectively carry out our mission to protect the citizens and critical infrastructure of the area, we must have sufficient equipment to do the job. At this time however, we do not have access to enough vehicles to ensure the safety of the entire team during call outs. Though we have the training and experience to protect against, mitigate the effects of, respond to and recover from terrorist attacks and natural disasters, we lack suitable equipment to sustain our capabilities to do so. Our Critical Infrastructure: Texas State University has a 457 acre campus with 38,006 students. The Hays Energy Project is a natural gas fired power plant producing 989 MW of energy. San Marcos Outlet Malls are a major tourist attraction that can bring in over 100,000 visitors a day.

Existing Capability Levels : Describe the existing capability levels, including resources that are currently in place to support this project prior to the use of grant funds. Our existing capabilities support the goals we are hoping to achieve with the purchase of this vehicle. Hays County SWAT is a type I tactical unit that conducts 2 training sessions each month. The team has 22 operators and includes marksmen. TEMS medics and crisis negotiators. Our team has been involved in a number of high risk call outs. For example, in 2013 we were called out when a man took a hostage and stole a police car. After being pursued across 3 counties, he was stopped in Hays, resulting in a standoff. During the incident, we used a BearCat to close in on the vehicle and safely rescue the hostage. The suspect was killed in the ensuing firefight.

Existing Capability Gaps: Describe the capability gaps which will be addressed by the project. For federal Homeland Security Grants, include specific references to the regional or statewide State Preparedness Report (SPR). Hays County SWAT is responsible for responding to critical incidents over a large region with a rapidly growing population that is home to a major tourist attraction and that has suffered from recent catastrophic floods. Despite these facts, our team currently relies on a single vehicle, a Lenco BearCat, when responding to critical incidents. Though this vehicle offers ballistic protection and has helped save the lives of officers and civilians, the current situation leaves us vulnerable when responding to large scale incidents or when we respond to multiple incidents in different parts of our jurisdiction. Specifically, many tactics require intervention with two vehicles from alternative

72 approach methods and standard operations. A single vehicle, while valuable, stifles the response capability of the team with extreme limitations on approaches and tactics. SPR pp 45-46 references the need for CBRNE/LE responder safety and pp 57-58 On-scene protection.

Impact Statement : Describe the project goals/objectives and how this project will maintain capabilities or reduce capability gaps. This project will address our many deficiencies in sustaining several core capabilities as outlined in the National Preparedness Goal. The BearCat will help us "address all hazards including hazardous materials, acts of terrorism, and natural disasters in support of the responder operations and the affected communities.." (Environmental Response/Health and Safety, NPG). The BearCat has many available features besides its hardened walls to protect against such threats. This includes a Chemical Agent Resistant Coating (CARC), a four gas HAZMAT monitor system, a 14 foot hydraulic ram and an intercom system to allow for safe communication with armed suspects. This project meets the criteria of CAPCOG THIRA Sustaining Special Response Teams and First Responder Capabilities CBRNE/WMD detection, HAZMAT response and decontamination, Urban Search and Rescue, SWAT and other tactical teams.

Homeland Security Priority Actions: Identify the Texas Homeland Security Priority Action most closely aligned with this project. Each Priority Action is linked with an Objective from the Texas Homeland Security Strategic Plan (HSSP). List the Priority Action by number and text (e.g. 1.2.3 Expand and enhance the network of human sources that can provide detailed and relevant information on known or suspected terrorist and criminal enterprises.) Goal 4: Increase the capability of the state's response system to minimize damage and loss of life from terrorist and criminal attacks and natural and technological disasters. Objective 4.1 Maximize response capabilities by enhancing statewide regional response resources and the state and regional mutual aid network. 4.1.1 Develop a regionally focused multi-discipline, all hazards response system that ensures each region statewide has the necessary response teams and resources.

Target Group : Identify the target group and population expected to benefit from this project. Our team has jurisdiction throughout Hays County, a 680 square mile region with a growing population that currently stands at 185,025 residents and that suffered from severe flooding twice in 2015. Hays County also includes the city of San Marcos, a 30.3 square mile city with 58,892 residents that is considered one of the fastest growing cities in the country. We are also the primary tactical team tasked with responding to incidents in Caldwell County, a 547 square mile region with 39,810 residents, and Blanco County, a 713 square mile region with 10,812 residents. Through mutual aid agreement, we can also be called on to respond to incidents in Austin, Round Rock, Travis and Williamson Counties.

Long-Term Approach: Describe how the applicant agency will maintain the capabilities supported by this project without additional federal funds. If sustainment is dependent upon federal grants, describe the ongoing need for future grants, as applicable. In order to continue to sustain the capabilities supporting this project, we will provide our tactical team members with regular training on this vehicle so that they can build and maintain a high level of proficiency. We will gauge our progress in preparedness and efficiency when training with the vehicle. Our surveillance, response time and negotiations will improve as we become more confident in our safety. Detailed documentation will follow each response mission. Our department will maintain the vehicle so that it remains in a constant state of operational readiness and we will use our own resources to provide regular upkeep so that the vehicle lasts its expected 20-25 years.

Selected Project Activities: ACTIVITY PERCENTAGE: DESCRIPTION

Sustaining Special Response With a large portion of Hays County, and the CAPCOG Region, Teams and First Responder 100.00 being rual, the need for an alternative tactical response unit that is Capabilities capable of reaching all areas of our terrain is evident.

Measures Information

Objective Output Measures

TARGET OUTPUT MEASURE LEVEL

Number of exercises conducted. 4

Number of individuals participating in 22 exercises.

Number of people trained. 22

Number of trainings conducted. 4

Number of Special Response Team personnel provided with new or updated 22 equipment.

Number of Special Response Teams 1 created, maintained or enhanced.

Objective Outcome Measures

OUTCOME MEASURE TARGET LEVEL

Custom Output Measures

TARGET CUSTOM OUTPUT MEASURE LEVEL

Provide a special operation response vehicle to increase life safety for both responders & 1 other individuals in a critical event.

Custom Outcome Measures

TARGET CUSTOM OUTCOME MEASURE LEVEL

Increase survivability for those involved 22 in life-threatening events

Certification and Assurances Each applicant must click on this link to review the standard Certification and Assurances.

Resolution from Governing Body Applications from nonprofit corporations, local units of governments, and other political subdivisions must include a resolution that contains the following:

Upon approval from your agency's governing body, upload the approved resolution to eGrants by clicking on the Upload Files sub-tab located in the Summary tab.

Contract Compliance Will HSGD grant funds be used to support any contracts for professional services?

Select the Appropriate Response: _ Yes X No

Enter a description for monitoring contract compliance:

Select the Appropriate Response: _ Yes X No _ N/A

Fiscal Year Provide the begin and end date for the applicant agency's fiscal year (e.g., 09/01/20xx to 08/31/20xx).

Has the applicant agency expended federal grant funding of $500,000 or more, or state grant funding of $500,000 or more during the most recently completed fiscal year?

Has the applicant agency expended federal grant funding of $750,000 or more, or state grant funding of $750,000

76 or more during the most recently completed fiscal year?

X Yes _ No

Enter the date of your last annual single audit: 3/31/2015 Debarment Each applicant agency will certify that it and its principals (as defined in 2 CFR Part 180.995):

Select the appropriate response: X I Certify _ Unable to Certify

Enter the debarment justification:

_ Yes X No

77 If you answered YES to the FIRST statement and NO to the SECOND statement, please provide the name and total compensation amount of each of the five most highly compensated officers (a.k.a. positions) within your agency for the current calendar year. If you answered NO to the first statement you are NOT required to provide the name and compensation amounts. NOTE: ‘‘Total compensation’’ means the complete pay package of each of the sub recipient’s compensated officers, including all forms of money, benefits, services, and in-kind payments (see SEC Regulations: 17 CCR 229.402).

Position 1 - Name:

Position 1 - Total Compensation ($): 0 Position 2 - Name:

Position 2 - Total Compensation ($): 0 Position 3 - Name:

Position 3 - Total Compensation ($): 0 Position 4 - Name:

Position 4 - Total Compensation ($): 0 Position 5 - Name:

Position 5 - Total Compensation ($): 0

Homeland Security Information

FUND SOURCE INFORMATION AND REQUIREMENTS

DHS Project Type: Establish/enhance regional response teams

Capabilities

Core Capability: On-scene Security and Protection

Identify if this investment focuses on building new capabilities or sustaining existing capabilities. : Existing Capabilities (Sustain)

Are the assets or activities Deployable or Shareable: Deployable

___ Check if this Investment requires new construction or renovation, retrofitting, or modification of existing structures

_X_Check if these funds will support a project that was previously funded with HSGP funding

Project Management Step Involved:

Check the step that most closely resembles the phase of the project activities to be completed during the grant period.

Step: Close Out

78 Description: The completion of all work on a project. Can also refer to completion of a phase of the project.

Process: Involves formally terminating and concluding all tasks, activities, and component parts of a particular project, or phase of a project.

Milestones

Milestone: Finalize Order; Completion Date: 10-01-2016 Milestone: receive Progress Status of Buildout; Completion Date: 02-01-2017 Milestone: Receive Equipment; Completion Date: 04-01-2017 Milestone: Facilitate Training on Equipment; Completion Date: 04-15-2017 Milestone: Deploy Asset; Completion Date: 05-01-2017

NIMS Resources

___ Check if this project supports a NIMS typed resource

Enter the name of the typed resources from the Resource Type Library Tool: SWAT/Tactical Teams

Enter the ID of the typed resources from the Resource Type Library Tool: 6-508-1006

Fiscal Capability Information Section 1: Organizational Information Enter the Year in which the Corporation was Founded:

Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status:

Enter the Employer Identification Number Assigned by the IRS:

Enter the Charter Number assigned by the Texas Secretary of State:

Is there a list of your organization's accounts identified by a specific number (i.e., a general ledger of accounts).

Select the appropriate response: _ Yes _ No

Does the accounting system include a project ledger to record expenditures for each Program by required budget cost categories?

Select the appropriate response: _ Yes _ No

Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by the employee and his or her supervisor?

79 Select the appropriate response: _ Yes _ No

If you answered 'No' to any question above in the Accounting System section, in the space provided below explain what action will be taken to ensure accountability.

Enter your explanation:

Has the grant agency undergone an independent audit?

Select the appropriate response: _ Yes _ No

Does the organization prepare financial statements at least annually?

Select the appropriate response: _ Yes _ No

According to the organization's most recent Audit or Balance Sheet, are the current total assets greater than the liabilities?

Select the appropriate response: _ Yes _ No

If you selected 'No' to any question above under the Financial Capability section, in the space provided below explain what action will be taken to ensure accountability.

Enter your explanation:

Section 4: Budgetary Controls Grant agencies should establish a system to track expenditures against budget and / or funded amounts.

_ Yes _ No

80 b) Total funds available for any budget category as stipulated on the Statement of Grant Award?

_ Yes _ No

If you selected 'No' to any question above under the Budgetary Controls section, in the space provided below please explain what action will be taken to ensure accountability.

Enter your explanation:

Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers, receipts, invoices)?

Select the appropriate response: _ Yes _ No

Is there separation of responsibility in the receipt, payment, and recording of costs?

Select the appropriate response: _ Yes _ No

If you selected 'No' to any question above under the Internal Controls section, in the space provided below please explain what action will be taken to ensure accountability.

Enter your explanation:

Budget Details Information Budget Information by Budget Line Item:

IN- CASH CATEGOR DESCRIPTIO KIND UNIT/ SUB CATEGORY CJD MATC GPI TOTAL Y N MATC % H H

12VE-00-MISS $294,150.0 $0.0 $294,150.0 Equipment Vehicle, Specialize x $0.00 $0.00 1 0 0 0 d Mission, CBRNE

Source of Match Information

Detail Source of Match/GPI:

81 DESCRIPTION MATCH TYPE AMOUNT

Summary Source of Match/GPI:

Total Report Cash Match In Kind GPI Federal Share GPI State Share

$0.00 $0.00 $0.00 $0.00 $0.00

Budget Summary Information

Budget Summary Information by Budget Category:

CATEGORY CJD CASH MATCH IN-KIND MATCH GPI TOTAL

Equipment $294,150.00 $0.00 $0.00 $0.00 $294,150.00

Budget Grand Total Information:

CJD CASH MATCH IN-KIND MATCH GPI TOTAL

$294,150.00 $0.00 $0.00 $0.00 $294,150.00

Condition Of Fundings Information

Condition of Funding / Project Date Date Hold Hold Line Item Requirement Created Met Funds Funds

You are logged in as User Name: bcobbMD

San Marcos, Texas

RESOLUTION

STATE OF TEXAS § § COUNTY OF HAYS §

A resolution of the Commissioners’ Court of the County of Hays, Texas hereby authorizing the submittal of a grant application to the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) for the Hays County SWAT BearCat project. CJD grant application number is 3027501.

WHEREAS, the Hays County Commissioners’ Court finds it in the best interest of the citizens of Hays County, that the Hays County SWAT BearCat project be operated for the 2017 fiscal year; and

WHEREAS, the Hays County Commissioners’ Court agrees that in the event of loss or misuse of the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) funds, the Hays County Commissioners’ Court assures that the funds will be returned to the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) in full; and

ADOPTED THIS THE 8TH DAY OF MARCH, 2016.

______Bert Cobb Hays County Judge

ATTEST: ______Liz Q. Gonzalez Hays County Clerk

83 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Authorize the County Judge to execute Resolution and submit a grant application to the Office of the Governor, Homeland Security Grants Division in the amount of $145,696.17 for the project entitled "Hays County SWAT Type 1 Advancement - #3028501".

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016 N/A

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: BILL HERZOG

REQUESTED BY SPONSOR CO-SPONSOR

Smith/Hauff COBB N/A

SUMMARY

The27B55B83B111B139B167B195B223B251B application referenced under the "Agenda Item" above includes a request to acquire an unmanned land-based robotic system to allow remote access to and reconnaissance of hazardous areas while maintaining safety of personnel. CAPCOG will submit their results of prioritization of grant applications to the OOG by the end of March, and funding decisions and awards by OOG are expected by August 31, 2016. No matching funds are required for the project.

84 Agency Name: Hays County / Hays County San Marcos SWAT Team Grant/App: 3028501 Start Date: 9/1/2016 End Date: 8/31/2018

Project Title: Hays County SWAT Type 1 Advancement Status: Pending OOG Review

Eligibility Information Your organization's Texas Payee/Taxpayer ID Number: 746002241

Application Eligibility Certify: Created on:1/18/2016 8:22:29 AM By:Carolyn Sudduth

Profile Information Applicant Agency Name: Hays County / Hays County San Marcos SWAT Team Project Title: Hays County SWAT Type 1 Advancement Division or Unit to Administer the Project: Emergency Management Address Line 1: 712 S. Stagecoach Trl Address Line 2: City/State/Zip: San Marcos Texas 78666-5999 Start Date: 9/1/2016 End Date: 8/31/2018

Financial Official User Name: Bill Herzog Email: [email protected] Address 1: 712 S. Stagecoach Trail, Ste. 1071

85 Address 1: City: San Marcos, Texas 78666 Phone: 512-393-2283 Other Phone: 512-393-2253 Fax: 512-393-2248 Title: Mr. Salutation: Mr. Position: Auditor

86 concerning plan deficiencies, contact TDEM at [email protected].

Mission Areas The National Preparedness Goal organizes the core capabilities into the five mission areas:

87 Asset Seizures and Forfeitures - Program income from asset seizures and forfeitures is considered earned when the property has been adjudicated to the benefit of the plaintiff (e.g., law enforcement entity).

X I certify to all of the above requirements.

Project Summary : Briefly summarize the project, including proposed activities and intended impact. The four teams are attempting to meet the Type I team criteria under the FEMA guideline. In so doing these teams will be able to independently operate in a standalone environment increasing the capability in the region to respond to large or multiple threats.

Existing Capability Gaps: Describe the capability gaps which will be addressed by the project. For federal Homeland Security Grants, include specific references to the regional or statewide State Preparedness Report (SPR). This acquisition will bring the team to a Type I FEMA response level. Consistent with Sustainment of Long-term Vulnerability Reduction page 7 CAPCOG Strategic Plan upgrade of specialized equipment responding to CBRNE incidents.

Homeland Security Priority Actions: Identify the Texas Homeland Security Priority Action most closely aligned with this project. Each Priority Action is linked with an Objective from the Texas Homeland Security Strategic Plan (HSSP). List the Priority Action by number and text (e.g. 1.2.3 Expand and enhance the network of human sources that can provide detailed and relevant information on known or suspected terrorist and criminal enterprises.) Goal 4: Increase the capability of the state's response system to minimize damage and loss of life from terrorist and criminal attacks and natural and technological disasters. Objective 4.1Maximize response capabilities by enhancing statewide regional response resources and the state and regional mutual aid network.4 .1.1Develop a regionally focused multidiscipline, all hazards response system that ensures each region statewide has the necessary response teams and resources. 4.1.2Promote and provide guidance on the use of the Resource Typing

88 Library Tool (RTLT) across all levels of government

Target Group : Identify the target group and population expected to benefit from this project. The ten counties of the CAPCOG region.

Selected Project Activities: ACTIVITY PERCENTAGE: DESCRIPTION

Intelligence & This regional asset will be dedicated to the Hays County SWAT Team for Information 100.00 deployment on critical incidents and information gathering missions. 100% of Sharing the equipment use will be dedicated to counter terrorism activity.

Measures Information

Objective Output Measures

TARGET OUTPUT MEASURE LEVEL

Number of exercises conducted. 2

Number of individuals participating in 22 exercises.

Number of people trained. 22

Number of trainings conducted. 2

Number of intelligence products created. 1

Number of intelligence and information sharing systems created, maintained or 1 enhanced.

Objective Outcome Measures

TARGET OUTCOME MEASURE LEVEL

Number of intelligence products 1 distributed/shared.

Percent (%) of population that can be reached by emergency public information 0 technologies.

Number of agencies actively participating in the Intelligence and Information Sharing 2 program.

Custom Output Measures

TARGET CUSTOM OUTPUT MEASURE LEVEL

Availability of an unmanned robotic vehicle for remote operations in potentially lethal 1 environments

Custom Outcome Measures

TARGET CUSTOM OUTCOME MEASURE LEVEL

Improvement of safety, intelligence gathering, communications, & operational 1 capabilities while minimizing potential loss of life

90 Certification and Assurances Each applicant must click on this link to review the standard Certification and Assurances.

Resolution from Governing Body Applications from nonprofit corporations, local units of governments, and other political subdivisions must include a resolution that contains the following:

Upon approval from your agency's governing body, upload the approved resolution to eGrants by clicking on the Upload Files sub-tab located in the Summary tab.

Contract Compliance Will HSGD grant funds be used to support any contracts for professional services?

Select the Appropriate Response: _ Yes X No

Enter a description for monitoring contract compliance:

Select the Appropriate Response: _ Yes X No _ N/A

Select the Appropriate Response:

91 _ Yes X No _ N/A

Fiscal Year Provide the begin and end date for the applicant agency's fiscal year (e.g., 09/01/20xx to 08/31/20xx).

Has the applicant agency expended federal grant funding of $500,000 or more, or state grant funding of $500,000 or more during the most recently completed fiscal year?

Has the applicant agency expended federal grant funding of $750,000 or more, or state grant funding of $750,000 or more during the most recently completed fiscal year?

X Yes _ No

Enter the date of your last annual single audit: 3/31/2015 Debarment Each applicant agency will certify that it and its principals (as defined in 2 CFR Part 180.995):

92 or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; or • Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in the above bullet; and have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default.

Select the appropriate response: X I Certify _ Unable to Certify

Enter the debarment justification:

_ Yes X No

Position 1 - Name:

Position 1 - Total Compensation ($): 0 Position 2 - Name:

Position 2 - Total Compensation ($): 0 Position 3 - Name:

Position 3 - Total Compensation ($): 0 Position 4 - Name:

Position 4 - Total Compensation ($): 0 Position 5 - Name:

Position 5 - Total Compensation ($): 0

Homeland Security Information

FUND SOURCE INFORMATION AND REQUIREMENTS

DHS Project Type: Establish/enhance regional response teams

Capabilities

Core Capability: On-scene Security and Protection

Identify if this investment focuses on building new capabilities or sustaining existing capabilities. : Existing Capabilities (Sustain)

Are the assets or activities Deployable or Shareable: Deployable

___ Check if this Investment requires new construction or renovation, retrofitting, or modification of existing structures

___ Check if these funds will support a project that was previously funded with HSGP funding

Project Management Step Involved:

Check the step that most closely resembles the phase of the project activities to be completed during the grant period.

Step: Close Out

Description: The completion of all work on a project. Can also refer to completion of a phase of the project.

Process: Involves formally terminating and concluding all tasks, activities, and component parts of a particular project, or phase of a project.

Milestones

Milestone: Review specs and place order; Completion Date: 10-01-2016 Milestone: Receive equipment and attend vendor training; Completion Date: 02-02-2017 Milestone: Conduct Operator training with team; Completion Date: 03-01-2017 Milestone: Deploy equipment to SWAT Team; Completion Date: 04-01-2017

NIMS Resources

___ Check if this project supports a NIMS typed resource

Enter the name of the typed resources from the Resource Type Library Tool:

Enter the ID of the typed resources from the Resource Type Library Tool:

Fiscal Capability Information Section 1: Organizational Information Enter the Year in which the Corporation was Founded:

Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status:

Enter the Employer Identification Number Assigned by the IRS:

Enter the Charter Number assigned by the Texas Secretary of State:

Is there a list of your organization's accounts identified by a specific number (i.e., a general ledger of accounts).

Select the appropriate response: _ Yes _ No

Does the accounting system include a project ledger to record expenditures for each Program by required budget cost categories?

Select the appropriate response: _ Yes _ No

Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by the employee and his or her supervisor?

Select the appropriate response: _ Yes _ No

If you answered 'No' to any question above in the Accounting System section, in the space provided below explain what action will be taken to ensure accountability.

Enter your explanation:

Has the grant agency undergone an independent audit?

Select the appropriate response:

95 _ Yes _ No

Does the organization prepare financial statements at least annually?

Select the appropriate response: _ Yes _ No

According to the organization's most recent Audit or Balance Sheet, are the current total assets greater than the liabilities?

Select the appropriate response: _ Yes _ No

If you selected 'No' to any question above under the Financial Capability section, in the space provided below explain what action will be taken to ensure accountability.

Enter your explanation:

Section 4: Budgetary Controls Grant agencies should establish a system to track expenditures against budget and / or funded amounts.

_ Yes _ No

b) Total funds available for any budget category as stipulated on the Statement of Grant Award?

_ Yes _ No

If you selected 'No' to any question above under the Budgetary Controls section, in the space provided below please explain what action will be taken to ensure accountability.

Enter your explanation:

Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers, receipts, invoices)?

Select the appropriate response:

96 _ Yes _ No

Is there separation of responsibility in the receipt, payment, and recording of costs?

Select the appropriate response: _ Yes _ No

If you selected 'No' to any question above under the Internal Controls section, in the space provided below please explain what action will be taken to ensure accountability.

Enter your explanation:

Budget Details Information Budget Information by Budget Line Item:

IN- SUB CASH CATEGORY DESCRIPTION CJD KIND GPI TOTAL UNIT/% CATEGORY MATCH MATCH

03OE-07- iRobot 510 Equipment ROBT PackBot Robotic $145,696.17 $0.00 $0.00 $0.00 $145,696.17 1 Robots System

Source of Match Information

Detail Source of Match/GPI:

DESCRIPTION MATCH TYPE AMOUNT

Summary Source of Match/GPI:

Total Report Cash Match In Kind GPI Federal Share GPI State Share

$0.00 $0.00 $0.00 $0.00 $0.00

Budget Summary Information

Budget Summary Information by Budget Category:

CATEGORY CJD CASH MATCH IN-KIND MATCH GPI TOTAL

97 Equipment $145,696.17 $0.00 $0.00 $0.00 $145,696.17

Budget Grand Total Information:

CJD CASH MATCH IN-KIND MATCH GPI TOTAL

$145,696.17 $0.00 $0.00 $0.00 $145,696.17

Condition Of Fundings Information

Condition of Funding / Project Date Date Hold Hold Line Item Requirement Created Met Funds Funds

You are logged in as User Name: bcobbMD

San Marcos, Texas

RESOLUTION

STATE OF TEXAS § § COUNTY OF HAYS §

A resolution of the Commissioners’ Court of the County of Hays, Texas hereby authorizing the submittal of a grant application to the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) for Hays County SWAT Type 1 Advancement project. CJD grant application number is 3028501.

WHEREAS, the Hays County Commissioners’ Court finds it in the best interest of the citizens of Hays County, that the Hays County SWAT Type 1 Advancement project be operated for the 2017 fiscal year; and

WHEREAS, the Hays County Commissioners’ Court agrees that in the event of loss or misuse of the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) funds, the Hays County Commissioners’ Court assures that the funds will be returned to the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) in full; and

ADOPTED THIS THE 8TH DAY OF MARCH, 2016.

______Bert Cobb Hays County Judge

ATTEST: ______Liz Q. Gonzalez Hays County Clerk

99 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Authorize the County Judge to execute Resolution and submit a grant application to the Office of the Governor, Homeland Security Grants Division in the amount of $62,554.71 for the project entitled "Hays County School Safety Advancement - #3028401".

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016 N/A

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: BILL HERZOG

REQUESTED BY SPONSOR CO-SPONSOR

Smith/Hauff COBB N/A

SUMMARY

The27B55B83B111B139B167B195B223B251B application referenced under the "Agenda Item" above includes mass casualty medical supply kits to be stationed at schools and government facilities in Hays County to be prepared for immediate treatment of injuries sustained in an event involving multiple victims. CAPCOG will submit their results of prioritization of grant applications to the OOG by the end of March, and funding decisions and awards by OOG are expected by August 31, 2016.

100 Agency Name: Hays County / Office of Emergency Management Grant/App: 3028401 Start Date: 9/1/2016 End Date: 8/31/2018

Project Title: Hays County School Safety Advancement - Active Shooter Status: Pending OOG Review

Eligibility Information Your organization's Texas Payee/Taxpayer ID Number: 746002241

Application Eligibility Certify: Created on:1/18/2016 7:25:33 AM By:Carolyn Sudduth

Profile Information Applicant Agency Name: Hays County / Office of Emergency Management Project Title: Hays County School Safety Advancement - Active Shooter Division or Unit to Administer the Project: Emergency Management Address Line 1: 712 S. Stagecoach Trl Address Line 2: City/State/Zip: San Marcos Texas 78666-5999 Start Date: 9/1/2016 End Date: 8/31/2018

Financial Official User Name: Bill Herzog Email: [email protected] Address 1: 712 S. Stagecoach Trail, Ste. 1071

101 Address 1: City: San Marcos, Texas 78666 Phone: 512-393-2283 Other Phone: 512-393-2253 Fax: 512-393-2248 Title: Mr. Salutation: Mr. Position: Auditor

102 concerning plan deficiencies, contact TDEM at [email protected].

Mission Areas The National Preparedness Goal organizes the core capabilities into the five mission areas:

103 Asset Seizures and Forfeitures - Program income from asset seizures and forfeitures is considered earned when the property has been adjudicated to the benefit of the plaintiff (e.g., law enforcement entity).

X I certify to all of the above requirements.

Project Summary : Briefly summarize the project, including proposed activities and intended impact. With the increasing threat of mass casualty incidents, especially at high target facilities, the need to have readily accessible medical supplies is evident. Hays County has implemented several protocols regarding planning and response to these incidents but are in need of supplies to support these protocols. Mass casualty kits for our schools and government facilities would allow us to further prepare our first responders and citizens.

Existing Capability Levels : Describe the existing capability levels, including resources that are currently in place to support this project prior to the use of grant funds. Limited mass casualty supplies and none housed at high target locations such as schools and public/government buildings.

Existing Capability Gaps: Describe the capability gaps which will be addressed by the project. For federal Homeland Security Grants, include specific references to the regional or statewide State Preparedness Report (SPR). Currently high target locations and critical infrastructure facilities have limited medical supplies on hand making injury and loss of life more likely in a hazardous incident. Acquisition of equipment would satisfy capability gaps identified in the CAPCOG THIRA for Long Term Vulnerability Reduction Core Capability p37 and Mass Care Services Core Capability p53.

Impact Statement : Describe the project goals/objectives and how this project will maintain capabilities or reduce capability gaps. In response to Goal 4 of the Texas Homeland Security Strategic Plan, increase the capability of the state's response system to minimize damage and loss of life from terrorist and criminal attacks and natural and technological disasters, we are seeking funding for mass casualty kits to be placed in high target and critical infrastructure facilities.

Homeland Security Priority Actions: Identify the Texas Homeland Security Priority Action most closely aligned with this project. Each Priority Action is linked with an Objective from the Texas Homeland Security Strategic Plan (HSSP). List the Priority Action by number and text (e.g. 1.2.3 Expand and enhance the network of human sources that can provide detailed and relevant information on known or suspected terrorist and criminal enterprises.) Goal 4: Increase the capability of the state's response system to minimize damage and loss of life from terrorist and criminal attacks and natural and technological disasters. Objective 4.4 Ensure continued enhancement of the public health and medical emergency response systems. 4.4.4 Enhance current systems and develop new systems

104 for meeting the demand for public health and medical surge capacity.

Target Group : Identify the target group and population expected to benefit from this project. Citizens and Visitors to Hays County and surrounding areas.

Selected Project Activities: ACTIVITY PERCENTAGE: DESCRIPTION

Critical The equipment purchase is to be deployed to critical infrastructure locations 100.00 Infrastructure for life saving measures in a mass casualty event.

Measures Information

Objective Output Measures

TARGET OUTPUT MEASURE LEVEL

Number of assets maintained in the IP 0 Gateway.

Number of assets maintained in other 0 types of asset catalogs.

Number of exercises conducted. 1

Number of individuals participating in 20 exercises.

Number of people trained. 20

Number of risk assessment technical 1 assistance sessions conducted.

Number of risk assessments conducted. 1

Number of trainings conducted. 1

105

Objective Outcome Measures

TARGET OUTCOME MEASURE LEVEL

Number of critical infrastructure facilities 47 hardened.

Custom Output Measures

TARGET CUSTOM OUTPUT MEASURE LEVEL

Provide first responders medical supplies 47 to treat victims of mass casualty incidents

Custom Outcome Measures

TARGET CUSTOM OUTCOME MEASURE LEVEL

Better treatment & survivability for those sustaining life-threatening injuries in a 47 mass Casualty event.

Certification and Assurances Each applicant must click on this link to review the standard Certification and Assurances.

Resolution from Governing Body Applications from nonprofit corporations, local units of governments, and other political subdivisions must include a resolution that contains the following:

106 1. Authorization by your governing body for the submission of the application to OOG/HSGD that clearly identifies the name of the project for which funding is requested; 2. A commitment to provide all applicable matching funds; 3. A designation of the name and/or title of an authorized official who is given the authority to apply for, accept, reject, alter, or terminate a grant (Note: If a name is provided, you must update HSGD should the official change during the grant period.); and 4. A written assurance that, in the event of loss or misuse of grant funds, the governing body will return all funds to HSGD.

Upon approval from your agency's governing body, upload the approved resolution to eGrants by clicking on the Upload Files sub-tab located in the Summary tab.

Contract Compliance Will HSGD grant funds be used to support any contracts for professional services?

Select the Appropriate Response: _ Yes X No

Enter a description for monitoring contract compliance: N/A Lobbying For applicant agencies requesting grant funds in excess of $100,000, have any federally appropriated funds been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant loan, or cooperative agreement?

Select the Appropriate Response: _ Yes X No _ N/A

Fiscal Year Provide the begin and end date for the applicant agency's fiscal year (e.g., 09/01/20xx to 08/31/20xx).

Enter the Begin Date [mm/dd/yyyy]: 10/1/2016

107 Enter the End Date [mm/dd/yyyy]: 9/30/2017 Sources of Financial Support Each applicant must provide the amount of grant funds expended during the most recently completed fiscal year for the following sources:

Has the applicant agency expended federal grant funding of $500,000 or more, or state grant funding of $500,000 or more during the most recently completed fiscal year?

Has the applicant agency expended federal grant funding of $750,000 or more, or state grant funding of $750,000 or more during the most recently completed fiscal year?

X Yes _ No

Enter the date of your last annual single audit: 3/31/2015 Debarment Each applicant agency will certify that it and its principals (as defined in 2 CFR Part 180.995):

Select the appropriate response: X I Certify _ Unable to Certify

108

Enter the debarment justification:

_ Yes X No

Position 1 - Name:

Position 1 - Total Compensation ($): 0 Position 2 - Name:

Position 2 - Total Compensation ($): 0 Position 3 - Name:

Position 3 - Total Compensation ($): 0 Position 4 - Name:

Position 4 - Total Compensation ($): 0 Position 5 - Name:

Position 5 - Total Compensation ($): 0

Homeland Security Information

109

FUND SOURCE INFORMATION AND REQUIREMENTS

DHS Project Type: Establish/enhance mass care shelter and alternative medical facilities operations

Capabilities

Core Capability: Public Health and Medical Services

Identify if this investment focuses on building new capabilities or sustaining existing capabilities. : New Capabilities (Build)

Are the assets or activities Deployable or Shareable: Deployable

___ Check if this Investment requires new construction or renovation, retrofitting, or modification of existing structures

___ Check if these funds will support a project that was previously funded with HSGP funding

Project Management Step Involved:

Check the step that most closely resembles the phase of the project activities to be completed during the grant period.

Step: Close Out

Description: The completion of all work on a project. Can also refer to completion of a phase of the project.

Process: Involves formally terminating and concluding all tasks, activities, and component parts of a particular project, or phase of a project.

Milestones

Milestone: Order Supplies; Completion Date: 09-15-2016 Milestone: Obtain Supplies; Completion Date: 11-01-2016 Milestone: Train and Distribute Supplies; Completion Date: 01-31-2017

NIMS Resources

___ Check if this project supports a NIMS typed resource

Enter the name of the typed resources from the Resource Type Library Tool: Emergency Medical Taskforce

Enter the ID of the typed resources from the Resource Type Library Tool: 3-508-1031

Fiscal Capability Information Section 1: Organizational Information Enter the Year in which the Corporation was Founded:

Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status:

Enter the Employer Identification Number Assigned by the IRS:

110 Enter the Charter Number assigned by the Texas Secretary of State:

Is there a list of your organization's accounts identified by a specific number (i.e., a general ledger of accounts).

Select the appropriate response: _ Yes _ No

Does the accounting system include a project ledger to record expenditures for each Program by required budget cost categories?

Select the appropriate response: _ Yes _ No

Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by the employee and his or her supervisor?

Select the appropriate response: _ Yes _ No

If you answered 'No' to any question above in the Accounting System section, in the space provided below explain what action will be taken to ensure accountability.

Enter your explanation:

Has the grant agency undergone an independent audit?

Select the appropriate response: _ Yes _ No

Does the organization prepare financial statements at least annually?

Select the appropriate response: _ Yes _ No

111 According to the organization's most recent Audit or Balance Sheet, are the current total assets greater than the liabilities?

Select the appropriate response: _ Yes _ No

If you selected 'No' to any question above under the Financial Capability section, in the space provided below explain what action will be taken to ensure accountability.

Enter your explanation:

Section 4: Budgetary Controls Grant agencies should establish a system to track expenditures against budget and / or funded amounts.

_ Yes _ No

b) Total funds available for any budget category as stipulated on the Statement of Grant Award?

_ Yes _ No

If you selected 'No' to any question above under the Budgetary Controls section, in the space provided below please explain what action will be taken to ensure accountability.

Enter your explanation:

Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers, receipts, invoices)?

Select the appropriate response: _ Yes _ No

Is there separation of responsibility in the receipt, payment, and recording of costs?

Select the appropriate response: _ Yes _ No

112 If you selected 'No' to any question above under the Internal Controls section, in the space provided below please explain what action will be taken to ensure accountability.

Enter your explanation:

Budget Details Information Budget Information by Budget Line Item:

IN- SUB CASH CATEGORY DESCRIPTION CJD KIND GPI TOTAL UNIT/% CATEGORY MATCH MATCH

Supplies and 09MS-01-MEDS School Mass Direct Supplies, Incident Kit $35,249.53 $0.00 $0.00 $0.00 $35,249.53 0 Operating Medication $749.99 (47 Expenses Administration units)

School Resource Supplies and 09MS-01-MEDS Officer Crisis Direct Supplies, Response Kit $27,305.18 $0.00 $0.00 $0.00 $27,305.18 0 Operating Medication $332.99 (82 Expenses Administration units)

Source of Match Information

Detail Source of Match/GPI:

DESCRIPTION MATCH TYPE AMOUNT

Summary Source of Match/GPI:

Total Report Cash Match In Kind GPI Federal Share GPI State Share

$0.00 $0.00 $0.00 $0.00 $0.00

Budget Summary Information

Budget Summary Information by Budget Category:

CATEGORY CJD CASH MATCH IN-KIND MATCH GPI TOTAL

Supplies and Direct Operating Expenses $62,554.71 $0.00 $0.00 $0.00 $62,554.71

113

Budget Grand Total Information:

CJD CASH MATCH IN-KIND MATCH GPI TOTAL

$62,554.71 $0.00 $0.00 $0.00 $62,554.71

Condition Of Fundings Information

Condition of Funding / Project Date Date Hold Hold Line Item Requirement Created Met Funds Funds

You are logged in as User Name: bcobbMD

114

San Marcos, Texas

RESOLUTION

STATE OF TEXAS § § COUNTY OF HAYS §

A resolution of the Commissioners’ Court of the County of Hays, Texas hereby authorizing the submittal of a grant application to the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) for Hays County School Safety Advancement-Active Shooter project. CJD grant application number is 3028401.

WHEREAS, the Hays County Commissioners’ Court finds it in the best interest of the citizens of Hays County, that the Hays County School Safety Advancement-Active Shooter project be operated for the 2017 fiscal year; and

WHEREAS, the Hays County Commissioners’ Court agrees that in the event of loss or misuse of the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) funds, the Hays County Commissioners’ Court assures that the funds will be returned to the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) in full; and

ADOPTED THIS THE 8TH DAY OF MARCH, 2016.

______Bert Cobb Hays County Judge

ATTEST: ______Liz Q. Gonzalez Hays County Clerk

115 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Authorize the County Judge to execute Resolution and submit a grant application to the Office of the Governor, Homeland Security Grants Division in the amount of $87,500 for the project entitled "Hays County Rescue Taskforce Response Gear - #3028701".

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016 N/A

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: BILL HERZOG

REQUESTED BY SPONSOR CO-SPONSOR

Smith/Hauff COBB N/A

SUMMARY

The27B55B83B111B139B167B195B223B251B application referenced under the "Agenda Item" above includes ballistic vests and helmets for 70 personnel in approximately 20 fire station units in Hays County so that they may enter scenes that are not yet fully secured and conduct rescue operations with some degree of safety. CAPCOG will submit their results of prioritization of applications to the OOG by the end of March, and funding decisions and awards by OOG are expected by August 31, 2016. No matching funds are required for the project.

116 Agency Name: Hays County / Office of Emergency Management Grant/App: 3028701 Start Date: 9/1/2016 End Date: 8/31/2018

Project Title: Hays Co Rescue Taskforce Response Gear Status: Pending OOG Review

Eligibility Information Your organization's Texas Payee/Taxpayer ID Number: 746002241

Application Eligibility Certify: Created on:1/18/2016 9:27:58 AM By:Carolyn Sudduth

Profile Information Applicant Agency Name: Hays County / Office of Emergency Management Project Title: Hays Co Rescue Taskforce Response Gear Division or Unit to Administer the Project: Emergency Management Address Line 1: 712 S. Stagecoach Trl Address Line 2: City/State/Zip: San Marcos Texas 78666-5999 Start Date: 9/1/2016 End Date: 8/31/2018

Financial Official User Name: Bill Herzog Email: [email protected] Address 1: 712 S. Stagecoach Trail, Ste. 1071

117 Address 1: City: San Marcos, Texas 78666 Phone: 512-393-2283 Other Phone: 512-393-2253 Fax: 512-393-2248 Title: Mr. Salutation: Mr. Position: Auditor

118 concerning plan deficiencies, contact TDEM at [email protected].

Mission Areas The National Preparedness Goal organizes the core capabilities into the five mission areas:

119 Asset Seizures and Forfeitures - Program income from asset seizures and forfeitures is considered earned when the property has been adjudicated to the benefit of the plaintiff (e.g., law enforcement entity).

X I certify to all of the above requirements.

Project Summary : Briefly summarize the project, including proposed activities and intended impact. In the continued effort to enhance safety and emergency planning within the school systems throughout Hays County and in accordance with the teachings of the nationally adopted ALERRT Active Shooter Training program, Hays County First Responders have drafted and adopted the Rescue Taskforce Protocol. This protocol provides the guidance and training to Fire and EMS Personnel to perform life saving measures in an active shooter environment.

Existing Capability Levels : Describe the existing capability levels, including resources that are currently in place to support this project prior to the use of grant funds. Currently, one out of nine fire departments in Hays County has obtained ballistic vests for two engine companies. The remaining 20 fire stations in the County are without the necessary PPE to implement the Rescue Task Force Guideline.

Existing Capability Gaps: Describe the capability gaps which will be addressed by the project. For federal Homeland Security Grants, include specific references to the regional or statewide State Preparedness Report (SPR). This will provide 12 more engine companies throughout the county with the tools they need to save lives in an active shooter event. SPR pp.445-46 Responder Safety.

Impact Statement : Describe the project goals/objectives and how this project will maintain capabilities or reduce capability gaps. The project objective is to satisfy the core capability of on-scene security and protection by providing Rescue Taskforce PPE to First Responders to fully the Rescue Taskforce Guidelines adopted throughout the County. This protocol will help to save lives, treat patients, transport the injured and protect our First Responders in all areas of Hays County.

Homeland Security Priority Actions: Identify the Texas Homeland Security Priority Action most closely aligned with this project. Each Priority Action is linked with an Objective from the Texas Homeland Security Strategic Plan (HSSP). List the Priority Action by number and text (e.g. 1.2.3 Expand and enhance the network of human sources that can provide detailed and relevant information on known or suspected terrorist and criminal enterprises.) Goal 4 Increase the capability of the State's Response System to minimize Damage and loss of life from terrorist and criminal attacks and natural and technological disasters. Objective: Ensure continued enhancement of public health and medical emergency response systems. 4.4.4 Enhance current systems and develop new systems for meeting the demand for public health and medical surge capacity.

120

Target Group : Identify the target group and population expected to benefit from this project. Hays County and surrounding response areas.

Selected Project Activities: ACTIVITY PERCENTAGE: DESCRIPTION

Sustaining Special Response The development of the Rescue Taskforce Protocol is in line with Teams and First Responder 100.00 the federal active shooter curriculum development and will assist Capabilities Specialty Teams with life saving measures.

Measures Information

Objective Output Measures

TARGET OUTPUT MEASURE LEVEL

Number of exercises conducted. 1

Number of individuals participating in 70 exercises.

Number of people trained. 70

Number of trainings conducted. 1

Number of Special Response Team personnel provided with new or updated 70 equipment.

Number of Special Response Teams 12 created, maintained or enhanced.

121

Objective Outcome Measures

OUTCOME MEASURE TARGET LEVEL

Custom Output Measures

TARGET CUSTOM OUTPUT MEASURE LEVEL

Provide personal protective gear to 70 70 members of local fire & EMS units.

Custom Outcome Measures

TARGET CUSTOM OUTCOME MEASURE LEVEL

Improvement of life safety for EMS/Fire response teams & quicker treatment of 70 victims

Certification and Assurances Each applicant must click on this link to review the standard Certification and Assurances.

Resolution from Governing Body Applications from nonprofit corporations, local units of governments, and other political subdivisions must include a resolution that contains the following:

122 3. A designation of the name and/or title of an authorized official who is given the authority to apply for, accept, reject, alter, or terminate a grant (Note: If a name is provided, you must update HSGD should the official change during the grant period.); and 4. A written assurance that, in the event of loss or misuse of grant funds, the governing body will return all funds to HSGD.

Upon approval from your agency's governing body, upload the approved resolution to eGrants by clicking on the Upload Files sub-tab located in the Summary tab.

Contract Compliance Will HSGD grant funds be used to support any contracts for professional services?

Select the Appropriate Response: _ Yes X No

Enter a description for monitoring contract compliance:

Select the Appropriate Response: _ Yes X No _ N/A

Fiscal Year Provide the begin and end date for the applicant agency's fiscal year (e.g., 09/01/20xx to 08/31/20xx).

Enter the Begin Date [mm/dd/yyyy]: 10/1/2016 Enter the End Date [mm/dd/yyyy]: 9/30/2017

123 Sources of Financial Support Each applicant must provide the amount of grant funds expended during the most recently completed fiscal year for the following sources:

Has the applicant agency expended federal grant funding of $500,000 or more, or state grant funding of $500,000 or more during the most recently completed fiscal year?

Has the applicant agency expended federal grant funding of $750,000 or more, or state grant funding of $750,000 or more during the most recently completed fiscal year?

X Yes _ No

Enter the date of your last annual single audit: 3/31/2015 Debarment Each applicant agency will certify that it and its principals (as defined in 2 CFR Part 180.995):

Select the appropriate response: X I Certify _ Unable to Certify

Enter the debarment justification:

124

_ Yes X No

Position 1 - Name:

Position 1 - Total Compensation ($): 0 Position 2 - Name:

Position 2 - Total Compensation ($): 0 Position 3 - Name:

Position 3 - Total Compensation ($): 0 Position 4 - Name:

Position 4 - Total Compensation ($): 0 Position 5 - Name:

Position 5 - Total Compensation ($): 0

Homeland Security Information

125 FUND SOURCE INFORMATION AND REQUIREMENTS

DHS Project Type: Establish/enhance regional response teams

Capabilities

Core Capability: On-scene Security and Protection

Identify if this investment focuses on building new capabilities or sustaining existing capabilities. : New Capabilities (Build)

Are the assets or activities Deployable or Shareable: Deployable

___ Check if this Investment requires new construction or renovation, retrofitting, or modification of existing structures

___ Check if these funds will support a project that was previously funded with HSGP funding

Project Management Step Involved:

Check the step that most closely resembles the phase of the project activities to be completed during the grant period.

Step: Close Out

Description: The completion of all work on a project. Can also refer to completion of a phase of the project.

Process: Involves formally terminating and concluding all tasks, activities, and component parts of a particular project, or phase of a project.

Milestones

Milestone: Order Equipment; Completion Date: 09-15-2016 Milestone: Complete Training Throughtout Hays County; Completion Date: 02-01-2017 Milestone: Distribute Equipment; Completion Date: 03-01-2017

NIMS Resources

___ Check if this project supports a NIMS typed resource

Enter the name of the typed resources from the Resource Type Library Tool: Emergency Medical Responder

Enter the ID of the typed resources from the Resource Type Library Tool: 3-509-1008

Fiscal Capability Information Section 1: Organizational Information Enter the Year in which the Corporation was Founded:

Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status:

Enter the Employer Identification Number Assigned by the IRS:

Enter the Charter Number assigned by the Texas Secretary of State:

126

Is there a list of your organization's accounts identified by a specific number (i.e., a general ledger of accounts).

Select the appropriate response: _ Yes _ No

Does the accounting system include a project ledger to record expenditures for each Program by required budget cost categories?

Select the appropriate response: _ Yes _ No

Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by the employee and his or her supervisor?

Select the appropriate response: _ Yes _ No

If you answered 'No' to any question above in the Accounting System section, in the space provided below explain what action will be taken to ensure accountability.

Enter your explanation:

Has the grant agency undergone an independent audit?

Select the appropriate response: _ Yes _ No

Does the organization prepare financial statements at least annually?

Select the appropriate response: _ Yes _ No

127 According to the organization's most recent Audit or Balance Sheet, are the current total assets greater than the liabilities?

Select the appropriate response: _ Yes _ No

If you selected 'No' to any question above under the Financial Capability section, in the space provided below explain what action will be taken to ensure accountability.

Enter your explanation:

Section 4: Budgetary Controls Grant agencies should establish a system to track expenditures against budget and / or funded amounts.

_ Yes _ No

b) Total funds available for any budget category as stipulated on the Statement of Grant Award?

_ Yes _ No

If you selected 'No' to any question above under the Budgetary Controls section, in the space provided below please explain what action will be taken to ensure accountability.

Enter your explanation:

Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers, receipts, invoices)?

Select the appropriate response: _ Yes _ No

Is there separation of responsibility in the receipt, payment, and recording of costs?

Select the appropriate response: _ Yes _ No

128 If you selected 'No' to any question above under the Internal Controls section, in the space provided below please explain what action will be taken to ensure accountability.

Enter your explanation:

Budget Details Information Budget Information by Budget Line Item:

IN- SUB CASH CATEGORY DESCRIPTION CJD KIND GPI TOTAL UNIT/% CATEGORY MATCH MATCH

Supplies and Direct 01LE-01-ARMR Ballistic Vest $56,000.00 $0.00 $0.00 $0.00 $56,000.00 0 Operating Armor, Body (70 units) Expenses

01PF-01-HLMT Supplies and Helmet, Direct Protective, Ballistic Helmet $31,500.00 $0.00 $0.00 $0.00 $31,500.00 0 Operating Proximity Fire (70 units) Expenses Fighting, NFPA 1971

Source of Match Information

Detail Source of Match/GPI:

DESCRIPTION MATCH TYPE AMOUNT

Summary Source of Match/GPI:

Total Report Cash Match In Kind GPI Federal Share GPI State Share

$0.00 $0.00 $0.00 $0.00 $0.00

Budget Summary Information

Budget Summary Information by Budget Category:

CATEGORY CJD CASH MATCH IN-KIND MATCH GPI TOTAL

Supplies and Direct Operating Expenses $87,500.00 $0.00 $0.00 $0.00 $87,500.00

129

Budget Grand Total Information:

CJD CASH MATCH IN-KIND MATCH GPI TOTAL

$87,500.00 $0.00 $0.00 $0.00 $87,500.00

Condition Of Fundings Information

Condition of Funding / Project Date Date Hold Hold Line Item Requirement Created Met Funds Funds

You are logged in as User Name: bcobbMD

130

San Marcos, Texas

RESOLUTION

STATE OF TEXAS § § COUNTY OF HAYS §

A resolution of the Commissioners’ Court of the County of Hays, Texas hereby authorizing the submittal of a grant application to the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) for Hays County Rescue Taskforce Response Gear Project. CJD grant application number is 3028701.

WHEREAS, the Hays County Commissioners’ Court finds it in the best interest of the citizens of Hays County, that the Hays County Rescue Taskforce Response Gear Project be operated for the 2017 fiscal year; and

WHEREAS, the Hays County Commissioners’ Court agrees that in the event of loss or misuse of the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) funds, the Hays County Commissioners’ Court assures that the funds will be returned to the Office of the Governor, Homeland Security Grant Program (HSGP) – State Homeland Security Program (SHSP) in full; and

ADOPTED THIS THE 8TH DAY OF MARCH, 2016.

______Bert Cobb Hays County Judge ATTEST: ______Liz Q. Gonzalez Hays County Clerk

131 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Approve specifications for RFP 2016-P06 Depository Proposal and authorize Purchasing to solicit for proposal and advertise.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016 N/A

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Maiorka/Richey/Tuttle COBB N/A

SUMMARY

See26B53B80B107B134B161B188B215B242B attached specifications

132

HAYS COUNTY BANK DEPOSITORY CONTRACT RFP # 2016-PO6

Hays County, Texas

DUE DATE: MARCH 28, 2016 NO LATER THAN 2:00 P.M.

133 ARTICLE I SPECIFICATIONS AND CONDITIONS Bid award is for establishing a four (4) year depository contract for Hays County, in accordance with the requirements specified herein and including all provisions set forth in the accompanying documentation.

1.1 PURPOSE

Hays County is requesting bids from qualified vendors to serve as depository for the County.

1.2 CONTACTS

A. Any questions or request for clarification concerning the depository requirements of this bid prior to the bid deadline should be directed in writing to Michele Tuttle, Hays County Treasurer, 712 South Stagecoach Trail, Suite 1094, San Marcos, Texas 78666. B. Any questions concerning the preparation of bids or bid submittals prior to the bid acknowledgement date should be directed to Cindy Maiorka, Hays County Purchasing Manager, 512-393-2273. C. Hays County expressly requests that proposers not discuss this engagement or the bank’s plans, experience or credentials with other banks or any member of the Hays County Commissioners’ Court unless requested by the County Treasurer to make an official presentation at an open Commissioners’ Court meeting.

1.3 BID CONDITIONS

A. Bids received after the date and time specified on the “Notice to Bidder” shall be returned unopened and will be considered void and unacceptable. Hays County is not responsible for lateness of mail carrier, etc. Hays County does not accept faxed bids. B. Bids cannot be altered or amended after closing date. Alterations made before closing must be initialed by bidder guaranteeing authenticity. Bids may not be withdrawn after bid closing date and bidders so agree upon submittal of their bid. C. Bids will be received and publicly acknowledged at the location, date and time identified in the “Notice to Bidders”. Bidders, their representatives and interested persons may be present. Bids will be publicly opened but not read aloud. Bids shall remain valid for a period of ninety (90) days from the date and time identified in the “Notice to Bidder”. D. By submitting a bid, the bidder certifies that he has fully read and understands the “Invitation for Bid” and has full knowledge of the scope, quantity and quality of the services to be furnished and intends to adhere to the provisions described herein.

134 E. The bidder shall furnish any additional information as Hays County may require. The County reserves the right to make investigation of the bidder as it deems appropriate. F. No public official or county employee shall enter into a contract with the County that violates Local Government Code, Section 171.003. G. This bid, when properly accepted by Hays County, shall constitute a contract equally binding between the successful bidder and Hays County. H. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specification stated in the resulting contract. I. Bidders are advised that all County contracts are subject to all legal requirements provided in the Local, State & Federal Statutes. J. Any bid that does not contain all of the information requested in this IFB will be considered as incomplete and may be rejected by Hays County. K. Any bid that is submitted that has alterations to the Hays County requirements listed in this RFP may be rejected by Hays County. L. Bids must be signed by an officer of the institution who is authorized to bind the institution.

1.4 SCHEDULE OF EVENTS

The following is the schedule of events that the county plans to follow in conjunction with this solicitation.

1. Issuance of RFP March 8, 2016 2. Bid submissions: March 28, 2016 no later than 2:00 p.m. 3. Designate Depository by order recorded in minutes April 5, 2016 4. Provide Security: Ten days prior to commencement of term 5. Term commences: May 1, 2016 6. Term terminates: April 30, 2020 w/option to renegotiate May 1, 2018

1.5 COST OF SERVICES

A. Bidders shall complete, and return the “Application for Bank Depository Contract”. B. Application for Bank Depository Contract information will be used during the evaluation process; therefore, bids received without this information will not be considered. Each proposer will specify all fees required for all services on the bid worksheet. Banking services not detailed on worksheet will be provided at no cost to Hays County.

1.6 SPECIAL CONDITIONS

A. It is anticipated that the majority of Hays County’s banking services will be with the institution awarded the contract, but this is not an exclusive contract.

135 B. Hays County reserves the right to cancel this contract at any time for any reason by giving thirty (30) days prior written notice. C. It is further understood and agreed that Hays County reserves the right to invest its funds outside the depository bank by the purchase of authorized investment instruments as described in the Hays County Investment Policy. D. In the event the County elects to place its funds in the designated depository, then these funds will be accepted by the institution as demand deposits and/or time deposits in accordance with the terms and conditions herein. If a timed deposit maturity extends beyond the expiration date of the depository contract, the bank will pledge sufficient securities required by law for public funds to Hays County to provide for the maturity of the time deposit.

1.7 BID EVALUATION

The bid will be evaluated in accordance with the criteria listed below.

CRITERIA 1. Adherence to application requirements 2. Type of services provided 3. Cost of services provided 4. Vendor’s past performance record with Hays County 5. Financial condition of bidder 6. Interest on deposits

1.8 BASIS FOR CONTRACT AWARD

A. Hays County reserves the right, at its sole discretion, to accept the bid, which it considers most favorable to the County’s interest. B. Bids will be evaluated by the Hays County Treasurer’s office and the Hays County Auditor’s office and a recommendation will be made to the Commissioners’ Court by the Purchasing Office, based on the Treasurer’s and Auditor’s evaluation. C. Hays County reserves the right to negotiate with any or all bidders regarding their bids. D. Hays County reserves the right to accept or reject any qualified bids, to reject any and all bids, and to waive minor informalities. E. Hays County reserves the right to rebid if the awarded depository bank is bought out and Hays County is not satisfied with the new service.

1.9 QUALIFICATIONS OF DEPOSITORY A. By returning a Bid Proposal, the institution acknowledges that it understands the Revised Civil Statutes of Texas, (Article 2544, et seq., of the Revised Civil Statutes of Texas, as revised by the Local Government Code, Chapter 116.000 through 116.155 as passed by the 70th Leg. 1987 and amended by Acts 1991, 72nd Leg., and Acts 1996, 74th Leg.; and Article 2547 a,b, c.) that pertain to the managing and safekeeping of County funds and will comply

136 with these statutes. Also the Bank acknowledges that is understands the Revised Civil Statues of Texas (Article 2558a, et seq., of the Revised civil Statutes of Texas, as revised by the Local Government code, Chapter 117.000 through 117.124 as passed by the 70th Leg. 1987 and amended by Acts 1989, 71st Leg., Acts 1991, 72nd Leg., Acts 1993, 73rd Leg., and Acts 1995, 74th Leg.) that pertain to depositories, certain trust funds and court registry funds held in trust by the County and will comply with these statutes. B. The selected institution shall qualify as a depository in compliance with T.T.C.S., Local Government Code Chapter 116, and Government Code Chapters 2256 and 2257. C. An institution submitting a bid must have an adequate organization, facilities, equipment and personnel to provide prompt and efficient services to the County as proposed. D. An institution submitting a bid must be an Equal Opportunity Employer and lender and should furnish evidence of such with the bid. E. An institution submitting a bid must assign and identify a senior level management person as liaison with the Hays County Treasurer, should the bid be accepted. F. An institution submitting a bid will specify an officer of the bank at the local branch who will be responsible for attending to inquiries, request for services, and daily activities regarding the managing of Hays County accounts, should the bid be accepted. G. The selected institution must also provide the County Treasurer with a list of contact personnel within the bank who are qualified to provide information and assistance in the following areas: . General Information . Safekeeping and Securities Clearance . Posting and Deposit Discrepancies . Stop Payments . Balance Adjustments . Collateral Adequacy / Transactions . Internal Transfers . Wire Transfers . Online / Bank Software Service . Investments . Check/Supply orders . Check Clearing and encoding errors . Outgoing ACH transfers . Incoming ACH deposits . Account set up and account updates H. Final determination as to a bidder’s ability to perform the requirements of the Depository Contract will be made solely by Hays County. I. An institution submitting a bid must read and sign the Hays County Investment Policy attached. J. An institution submitting a bid must read and sign the Hays County Ethics Policy attached.

137 K. An institution submitting a bid must certify compliance with Texas Unclaimed Property Laws, Texas Property Code, Sec. 72.001, et. seq. and with all rules and regulations promulgated pursuant to that law. L. An institution submitting a bid must include as part of the bid: . The Bank’s last three quarterly Uniform Bank Performance Reports . The Bank’s last three Call Reports . The Bank’s last two Annual Financial Reports. M. The selected institution shall continue, during the term of the depository contract, to furnish the Hays County Treasurer with updated issues of each annual financial statement. N. For determining cash overdrafts, the daily cash balance in all County accounts will be added together and if a negative balance occurs, the County’s account is considered over-drafted. An applicable insufficient funds fee can then be charged. The bid proposal should include any bank policy regarding daylight overdraft charges, procedures or handling. O. An institution submitting a bid must be a member of the Federal Deposit Insurance Corporation.

1.10 CERTIFIED CHECK INFORMATION

Each application must be accompanied by a certified check in the amount of $541,835.10 which represents one-half (1/2) of one (1) percent of the County’s revenue for the preceding fiscal year 2014-2015.

After selecting one or more county depositories, Hays County shall immediately return the certified checks of the rejected applicants. Hays County shall return the check of the successful applicant when the applicant executes and files a depository bond. If a bank is selected as a depository and does not provide the bond, the county shall retain the amount of the check as liquidated damages, and the county shall re-advertise for applications, if necessary, to obtain a depository for the County.

1.11 DEPOSITORY APPLICATION REQUIREMENTS

SECTION1. AUTHORIZED COLLATERAL AND COLLATERAL PROCEDURES:

A. COLLATERAL OF COUNTY FUNDS 1. A current balance of all accounts listed under Hays County’s Tax ID must be available to the Hays County Treasurer or her assignee no less than daily. Internet availability is acceptable.

138 2. Collateral will be valued at the current market value as determined by nonbiased third party. New pledges are valued based on the previous day’s closing market quote. All securities held are revalued no less than once a week.

3. Within fifteen (15) days after the selection of the depository the selected Bank shall qualify as provided by law. Hays County will accept Surety Bonds and/or a Securities Pledge Contract provided for under Tex. Loc. Gov’t Code Ann. Chapter 116, as the method of securing the funds of the County. The bank selected as depository will execute within the time prescribed by law a security pledge contract accompanied by securities as hereinafter specified, and/or a bond issued and executed by a solvent surety company or companies authorized to do business in the State of Texas or both such securities pledge contract and bond.

4. The bank must be the true and legal owner of all securities, which will be pledged to the County. The securities must be free and clear of all liens, claims, or pledged for other purposes. The County will not accept any security acquired by the bank under a repurchase agreement. The securities will be deposited with the a non-affiliated third party institution without expense to the County under an appropriate contract to be drawn to the provisions of Tex. Loc. Gov’t Code Chapter 116 and amendments in accordance with the application, if approved.

5. Hays County funds shall be collateralized, consistent with Federal and State law and the County Investment Policy without exception, in one or more of the following manners: . U.S. Treasury Notes . U.S. Treasury Bills . Government National Mortgage Association Certificates . Federal Farm Credit Banks Notes and Bonds . Federal Home Loan Banks Notes and Bonds . Federal National Mortgage Association Notes and Bonds . Federal Home Loan Mortgage Corporation Notes and Bonds . State of Texas Bonds . Federal Home Loan Bank Irrevocable Standby Letter of Credit with Hays County listed as sole beneficiary . Federal Deposit Insurance Corporation (FDIC-maximum amount). . Federal Savings and Loan Insurance Corporation (FSLIC- required amount)

Adjustable rate mortgages (ARMs) and Collateralized Mortgage Obligations (CMOs) will not be acceptable.

139

B. LEVEL OF COLLATERAL:

The Hays County Collateral Security Agreement (attached) must be approved by the institutions board of directors and that approval must be reflected in the minutes of the board. The total of the face value of the surety bonds and/or the market value of the investment security securing the deposit of public funds shall be in an amount at least equal to 110% of amount of the deposit’s of public funds increased by the amount of any accrued interest and reduced to the extent that the deposits are insured by an agency or instrumentality of the United States Government under the following conditions for a “perfected security investment”. At the time of the execution of the depository contract this amount is expected to fall between $9,000,000.00 and $60,000,000.00. These securities are to cover funds belonging to the county and funds deposited by the Hays County Tax Assessor Collector for other taxing entities that Hays County is currently collecting property taxes for.

• Pledge for collateral must be in writing.

• It must be executed contemporaneously with acquisition of the asset by the depository institution.

• It must be an official record of the depository institution since it was executed.

C. SUBSTITUTION OF COLLATERAL

The county will require one business days notice with a perfected security interest in a new pledged security as previously described before release of currently pledged security may be obtained. The collateral must have the Hays County Treasurer’s or her assignee’s signature to release.

D. POSSESSION OF COLLATERAL

All securities or surety bonds pledged to secure deposits of the County funds shall be held at the appropriate Holding Bank. The pledge must be established as Hays County. The value of the entire security must be pledged to Hays County. The security may not be pledged to multiple entities for small amounts to total the entire security. Hays County must be the only pledge on the security. The Holding Bank shall immediately provide a receipt of the securities and/or surety bond to Treasurer on behalf of the Commissioners’ Court evidencing the deposit of said securities and/or surety bonds. When the pledged securities and/ or surety bonds held by the Holding Bank are deposited, the permitted institution may apply book entry procedures to the

140 securities. The records of the permitted institution shall at all times reflect the name of the custodian depositing the pledged securities. The trust receipts that the Holding Bank issues to Hays County through the County Treasurer shall indicate that the custodian has deposited with permitted institution the pledged securities and/or surety bonds held in trust for the Depository pledging the securities.

If a successor financial institution succeeds to the interest of the financial institution, or if the financial institution is a judged bankrupt or insolvent, or a receiver, liquidator, or conservator of the financial institution, or of its property, is appointed, or if any public officer takes control of the financial institution, or it’s property, then the successor financial institution, recover, liquidator, conservator, or public officer shall, without any further act, be bound and vested with all rights, powers, duties and obligations of the financial institution, including all collateral obligations of the financial institution, including all collateral obligations, under this agreement.

SECTION II. ACCOUNT INFORMATION

A. Hays County currently has sixty-eight (76) separate accounts. B. If detailed information per account is required please contact, Michele Tuttle, County Treasurer, with a written request at the following address: Michele Tuttle, Hays County Treasurer, 712 South Stagecoach Trail, Suite 1094, San Marcos, Texas 78666. C. Hays County requests that payment for services and supplies provided be as follows: Settlement for service charges will occur every Calendar Quarter. If the earnings credit exceeds the total service charges for the three months, there is no service charge payment due. If the earnings credit is less than the total service charges for the three-month period, an invoice for the net deficiency will be presented to the County Treasurer. Any charges for services should be at least partially offset by an earnings credit on monthly account balances. Please specify the calculation of earnings credit allowed by the Bank. An example is as follows: EXAMPLE Collected Bank Balance $1,000,000 (Less Reserve Requirement @ 10%) (100,000) 900,000 Times Earnings Allowance (Assume 91 day T-Bill Rate) x 5.0% Annual Earnings Credit 45,000 Divided by ÷ 12 Total Monthly Earnings Credit $ 3,750

Please specify Bank's Calculation in your bid including how the amount of funds required for services will be determined.

141

SECTION III. SAFEKEEPING FUNCTIONS

The selected depository institution shall be the County’s custodial agent in charge of safekeeping its investment securities. This agent shall control the securities through the bank’s own safekeeping department, through any corresponding bank with which deals regularly, or through Federal Reserve Banking System. All bids should identify where the safekeeping facilities will be located and identify the usage of a correspondent institution. Bids shall clearly specify services to be performed and the cost on a monthly basis.

SECTION IV. AUTOMATED CLEARING HOUSE SERVICES

The selected depository institution shall have the ability to provide automated clearing house services. The charges for this service shall be provided as optional cost to the County. The County wishes to be notified by no later than 10:00 a.m. the next business day on any ACH deposit.

SECTION V. WIRE TRANSFER

The financial institution shall maintain a transfer facility to the Federal Reserve Bank for investment purchase or sales and other transfers with commercial banks. The County wishes to be notified by no later than 10:00 a.m. the next business day on any wire deposits.

SECTION VI. DEPOSIT SERVICES

The financial institution shall provide detail clearing schedule as to the timing of available funds (i.e. items to be collected, wire transfers, ACH deposits cash, and items on other local institutions). The above schedule shall be the maximum clearing schedule.

The bank will guarantee immediate credit on all wire transfers, ACH transactions and government checks upon receipt and all other checks based on the banks availability schedule. All deposits received before the bank’s established deadline will be credited daily.

SECTION VII. ACCESS TO RECORDS AND COOPERATION

The financial institution shall, upon authorization from the Treasurer’s Office, allow reasonable access to their records by the County’s Financial Officers, the County’s Independent Auditor, and where state or federal assistance is involved, to state and federal auditors to examine records relating to use of funds. The institution shall also cooperate in any prosecution for misuse of checks and misappropriation of funds.

142 SECTION VIII. PRINTING

The County will provide some checks and the financial institution will provide all deposit slips and some checks. Deposit slips shall be duplicated slips.

SECTION IX. MONTHLY STATEMENTS

Monthly statements for all accounts must be delivered within five (5) business days after the last calendar day of each month and must include transfer slips and debit and credit memos, processed for all accounts. The daily ledger balances, average daily collected balances, number of debits, number of credits, and other items on which charges are based, should also be included in each monthly statement. The County would prefer images of checks, however images must be of front and back of checks. If images are not available, canceled checks shall be sorted in numerical order by account number.

SECTION X. REQUIRED SIGNATURES

The County requires that two signatures be authorized to execute, authenticate, certify or endorse with a facsimile signature in lieu of the manual signature for instruments of payments drawn on any County accounts unless otherwise noted.

SECTION XI. CHECK SERVICES

The bank will be required to process stop payments on verbal instructions from the County Treasurer or her assignee with follow up written confirmation. Internet stop payment processing is acceptable.

The bank will agree not to honor stale dated checks on Hays County accounts, which are not endorsed by the County as acceptable after the 90-day limit without verbal consent from the Hays County Treasurer or her assignee.

Disbursing services for all accounts are required to include the payment of all County checks upon presentation.

SECTION XII. ELECTRONIC COMPUTER/INTERNET SERVICES

Applicant banks must offer a secure on-line cash management service. The Hays County Treasurer’s office will be the Hays County liaison for all online/electronic computer banking services. Permissions and user access will be done through the County Treasurer or her assignee. The county prefers to perform balance inquiries, wire transfers, stop payments, ACH transfers and interfund transfers through the internet if available. Any Hays County account current or added should be included for internet viewing by the County Treasurer or her assignee. Please attach product descriptions, pricing, and sample reports for any computer software or internet services available.

143 SECTION XIII. CREDIT CARDS

Hays County may request issue of Visa/Master Card, at the discretion of the County Auditor, with approval by Commissioners’ Court.

 Credit Cards will only be issued with Approval of Commissioners Court, as presented by the County Auditor.  The bank shall receive authorization notification of approved requests from the County Treasurer.  Any Credit Card issued without proper authorization shall be the liability of the bank, including charges using said credit card.  The bank shall send credit cards to the County Treasurer for distribution. In addition an updated report listing all credit cards, names, numbers, etc will be sent to the County Auditor on a monthly basis and as additional cards are issued.  An itemized statement shall be sent to the County Auditor for payment.  Balances will be paid within 30 days of Closing Date without any service, interest, or late charges.  Hays County reserves the right to withhold payment of any charge pending validation.  Proposals for the issuance of a credit card initiated by the Depository bank shall be delivered to the County Treasurer. Basic charges should be included in this bid.

SECTION XIV. CREDIT CARD COLLECTION SERVICES

Hays County may request credit card collection services at the discretion of various Hays County elected officials with the approval of Commissioner’s Court. The bank shall negotiate such services for various elected officials through the County Treasurer. . All credit card payments shall be credited to a Hays County bank account specified by the County Treasurer or her assignee. . Some credit card collection services may be provided though online service and some with swipe machines. . Detailed credit card reports shall be provided to the County Treasurer or her assignee on a per deposit basis. . Proposals for the collections of credit card payments initiated by the Depository bank shall be delivered to the County Treasurer. Basic charges should be included in this bid.

144 SECTION XV. OTHER SERVICES

As described on the Bid Worksheet, the Bank will acknowledge services provided and attendant fees for such. Also, indicate charges for the following: -- Locked or Sealable bags -- Laser Checks -- Checks (in individual books or binders) -- Continuous form 3 part Checks -- Deposit Slips -- Endorsement Stamps -- Coin Wrappers -- Currency Straps Other services and/or costs not specified in this document should be listed and attached, along with a description and unit pricing

145 APPLICATION FOR BANK DEPOSITORY CONTRACT RFP 2016-PO6 BID WORKSHEET

Honorable Commissioners’ Court Hays County, Texas

The banking institution submitting this bid is duly incorporated under the laws of the State of Texas, with it’s domicile and principle place of business located in the City of ______, and County of ______, Texas or as allowed pursuant to Section 131.901, Texas Local Government Code, the banking institution submitting this bid has a branch office located in the City of ______, and County of ______, Texas to be designated as a branch office of such institution by the Commissioners’ Court upon acceptance of this bid.

Bank Information:

Bank transit routing number______

Financial Institution Name______

Address______

City______State______Zip______

President/CEO______

Texas Contact______Phone #______

Texas CRA Rating______Tax ID #______

The amount of paid-up capital stock of said bank is $______dollars, and the amount of permanent surplus is $______dollars A statement showing the financial condition of bank on date of this application is attached and made part here of.

Applicant bank offers the following terms and conditions for transaction/processing activities including deposits and checks. Such fees should include both hard charges paid by invoice and soft charges paid through account analysis. Hays County does not allow debiting bank accounts for any fees. Banking fees and services not detailed on this bid worksheet will be provided at no cost. If fees are assessed on an account analysis, a sample account analysis report must be provided as part of the bid. The county will provide an estimated summary of volume for reference upon request. Such requests should be directed to the Hays County Treasurer.

146

DESCRIPTION COST PER ITEM COST PER ACCOUNT ACCOUNT MAINTENANCE FEES ______ACH FRAUD FILTER ______ACH MONTHLY FEES ______ACH TRANSMISSION CHARGE ______CHECKS RETURNED W/STATEMENT ______SERIAL SORT MONTHLY BASE ______SERIAL SORT PER ITEM ______CASH DEPOSITED >1M/$1-BRANCH/STORE ______ONLINE CASH MANAGEMENT SERVICE FEES ______CREDITS POSTED ______CHECKS PAID ______DEPOSITED CHECKS - LOCAL ______DEPOSITED CHECKS -ON US ______DEPOSITED CHECKS - REGIONAL ______DEPOSITED CHECKS -TRANSIT ______DEPOSITED CHECKS - AFFILIATES ______ELECTRONIC CREDITS POSTED ______ELECTRONIC DEBITS POSTED ______POSTIVE PAY MONTHLY FEE ______POSITIVE PAY ISSUE - ITEM ______RETURN ITEM – CHARGEBACK ______POSITIVE PAY ISSUE - ITEM ______RETURN ITEM REDEPOSITED ______RETURN ITEM SPECIAL INST MTHLY BASE ______ROLLED COIN ORDERED - BRANCH/STORE ______WIRE TRANSFERS- BOOK TRANSFER ______WIRE SERVICE MONTHLY FEE (ONLINE) ______WIRE IN DOMESTIC ______WIRE OUT DOMESTIC/DRAW ______ZERO BALANCE MONTHLY BASE ______DEPOSIT SLIPS/DEPOSIT BOOKS ______NIGHT DEPOSITORY SERVICES WITH BAGS/KEYS ______ACCOUNT OVERDRAFT CHARGE ______INVESTMENT SAFEKEEPING ______COLLATERAL SAFEKEEPING ______AUDIT RESPONSE LETTERS ______STOP PAYMENT ISSUANCE ______DUAL SIGNATURE WATCH ______SIGNATURE EXAMINATION ______ENDORSEMENT EXAMINATION ______ENDORSEMENT STAMPS ______LOCK/SEAL BAGS ______RESEARCH ON ACCOUNT ______MONTHLY STATEMENT IMAGES ON CD ______TEMPORARY CHECKS ______CONTINUOUS FORM CHECKS ______LASER CHECKS ______CHECKBOOKS ______COIN WRAPPERS ______CURRENCY STRAPS ______CASHIERS CHECKS ______LETTERS OF CREDIT ______COURIER SERVICES ______INTERFUND TRANSFERS ______

147 SAFE DEPOSIT BOXES ______SECURITY TRANSFERS ______REMOTE CAPTURE MONTHLY FEES ______

INCLUDE ALL FEES NOT INCLUDED ABOVE INCLUDING ONE TIME ACTIVATION FEES:

148 QUESTIONARE a. Will Hays County employees be charged for cashing their paychecks? If so, what will they be charged? b. Will bidder notify the County before a deposit is changed? If so, how will the County be notified? c. Will Bidder notify the County before a County check is rejected? If so, how will the County be notified? e. What format is needed for ACH origination and what is the deadline for submission? f. Will bidder furnish credit cards (Mastercard, Visa)? (Attach fees and specific information) g. Can bidder provide credit card collection services? (Attach fees and specific information) h. How long does Hays County have to correct unauthorized payments, encoding errors and discrepancies? i. Are there any initial software/internet set up fees? If so, what are they? j. How long will the county be allowed to dispute a withdrawal on a county account? What procedures must take place for such a dispute? Are there any fees for such a dispute? k. How long will the county be allowed to report encoding/bank errors on a county account? What procedures must take place for such errors to be corrected? l. How long will stop payments stay active? Does the county have to resubmit all stop payments after a certain time period? m. Does the bank require any type of recording or collection procedures such as remote capture, internet banking or positive pay? If so, what are the fees associated with this requirement and fees for non -compliance.

INVESTMENTS/BORROWING Applicant bank agrees the following terms and conditions for investment/borrowing functions:

Interest Bearing Checking Accounts

Variable Int Margin* Fixed Int Rate Minimum Balance Requirement Interest Bearing Checking Accounts ______

Money Market Savings Accounts ______

Trust Fund Savings ______

Sweep Accounts ______

*Variable Rate = (91 Day US T-Bill Auction Discount Rate published in the Wall Street Journal on the day following the auction) + Margin (based on basis points). Example: If 91 day US T-Bill Auction Discount Rate is 3.3% and basis points are 1.0, then the variable rate is 4.3%.

149

150 Interest Rates on Bank Certificates of Deposit 91 Day US T-Bill Auction Discount Rate (as determined by latest T-Bill Auction)

Less than $100,000 More than $100,000 Maturity 7-29 Days + ______basis points +______basis points Maturity 30-59 Days + ______basis points +______basis points Maturity 60-89 Days + ______basis points +______basis points Maturity 90-179 Days + ______basis points +______basis points Maturity 180 Days – less than 1 Year + ______basis points +______basis points Maturity 1 Year or more + ______basis points +______basis points

Certificates of Deposit - Fixed Interest Rate Less than $100,000 More than $100,000 Maturity 7-29 Days ______% ______% Maturity 30-59 Days ______% ______% Maturity 60-89 Days ______% ______% Maturity 90-179 Days ______% ______% Maturity 180 Days - less than 1 Year ______% ______% Maturity 1 Year or more ______% ______%

Other comments/statements:______

151 The Bank must complete the information below to validate the bid for a Hays County Depository Bank.

The undersigned affirms that they are fully authorized to execute this contract by providing Hays County with a Certified and Attested Resolution from a duly authorized meeting of the Board of Directors of the submitting Bank authorizing or empowering the undersigned to execute this contract; that this Bank has not prepared this bid in collusion with any other bidder; and that the contents of this bid as to fees, interest rates, terms, or conditions of said bid have not been communicated by the undersigned, nor by any employee or agent, to any other bidder or to any other persons engaged in this type of business prior to the official opening of this bid.

All unsigned Bids will be disqualified.

Name and address of Bank:

Signature: Name: Title: Telephone Number: E-Mail: ______

152 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Authorize the County Judge to sign a Grant Adjustment Notice from the Texas Department of Public Safety, Homeland Security Grant Program (HSGP) to extend the Grant Term.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016 N/A

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Hauff/Smith COBB N/A

SUMMARY

The26B grant adjustment notice is for an extension of the grant term from January 31, 2016 to May 31, 2016 and to expend remaining funds awarded on August 06, 2014. The grant funds support the Hays County Community Emergency Response Teams (CERT) as well as regional CERT needs. The grant adjustment notice is attached.

153 154 155 156 157 158 159 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Approve out of state travel for Director Erica Carpenter and Emergency Tele-Communicator Lead Melissa Pina to attend the Navigator IAED Conference in Washington, DC.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016 800.00

LINE ITEM NUMBER 001-618-00.5551 Continuing Ed

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: BILL HERZOG

REQUESTED BY SPONSOR CO-SPONSOR

CUTLER COBB N/A

SUMMARY

Out27B55B83B111B139B167B195B223B251B of state travel is needed to send Director Erica Carpenter and Emergency Communicator Lead Melissa Pina to the Navigator NAED conference in Washington, DC on April 27-29, 2016. Director Carpenter and Lead Pina have been asked to speak to the attendees of this conference. They will be instructing the Stress Management Debriefing in Dispatch: When Callers become real and Coping with humor does not work portion. This conference is also a great opportunity for them to network with other professionals in the Telecommunications field. NAED will sponsor Director Carpenter and Lead Pina's registration, airfare and hotel fees. Per diem and taxi fees (to/from airport/hotel) will be paid for out of the Sheriff's Office Continuing Ed general ledger.

160 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Authorize General Counsel to take any actions and to sign any and all documents incidental to the acquisition of approximately 110 acres of land from The Trust for Public Land, and to recognize that the closing date has moved to March 11, 2016.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT March 8, 2016 N/A

LINE ITEM NUMBER N/A

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Garza CONLEY N/A

SUMMARY

161 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Discussion and possible action to consider the acceptance of a revegetation bond for areas in the ROW of Bush Ranch subdivision, Ph. 3, Sec. 1.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

ACTION-ROADS March 8, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Jerry Borcherding WHISENANT N/A

SUMMARY

Staff25B51B77B103B129B155B181B207B233B recommends acceptance of a revegetation bond within the County ROW where a temporary office building currently sits and there has been no indication as to how long it will remain. This bond will guarantee the developer to re-establish vegetation at that location, along with any other areas that might need attention.

162 163 164 165 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement for Roadway/Drainage Repair and Maintenance between Hays County and the City of Kyle.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

ACTION-ROADS March 8, 2016

LINE ITEM NUMBER N/A

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Ingalsbe INGALSBE N/A

SUMMARY

See26B53B80B107B134B161B188B215B242B attached.

166 167 168 169 170 171 172 173 174 175 176 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Discussion and possible action to authorize the County Judge to approve the awarding of bids received for the FM 1626 South Project from the Hays County Pass Through Financing Program to the lowest bid in the amount of $20,562,622.32 from Sterling Construction Company, Inc. dba Sterling Delaware Holding Company, Inc. (“Texas Sterling”) contingent upon concurrence and approval from TxDOT.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

ACTION-ROADS March 8, 2016 $20,562,622.32

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: YES AUDITOR REVIEW: BILL HERZOG

REQUESTED BY SPONSOR CO-SPONSOR Cindy Maiorka, Purchasing Agent JONES N/A Michael J. Weaver, Prime Strategies, Inc.

SUMMARY

See27B64B101B138B175B212B249B286B323B attached:

HNTB28B65B102B139B176B213B250B287B324B Bid Analysis

HNTB29B66B103B140B177B214B251B288B325B Letter of Recommendation

Klotz30B67B104B141B178B215B252B289B326B Letter of Recommendation

Five31B68B105B142B179B216B253B290B327B bids were received:

1.32B69B106B143B180B217B254B291B328B Sterling Construction Company, Inc $20,562,622.32

2.33B70B107B144B181B218B255B292B329B Webber, LLC $21,223,884.97

3.34B71B108B145B182B219B256B293B330B Jordan Foster Construcion, LLC $21,933,855.84

4.35B72B109B146B183B220B257B294B331B Hunter Industries, LTD $24,003,487.63

5.36B73B110B147B184B221B258B295B332B Joe Bland Construction, LP $25,115,476.48

177 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

Bid Comparison Difference from Difference from Difference Difference Bidder Bid Amount Rank Engineer's Engineer's from Low Bid ($) from Low Bid (%) Estimate ($) Estimate (%) Sterling Construction Company $20,562,622.32 1 ($4,685,509.79) -18.6% - - Webber $21,223,884.97 2 ($4,024,247.14) -15.9% $ 661,262.65 3.2% Jordan Foster Construction $21,933,855.84 3 ($3,314,276.27) -13.1% $ 1,371,233.52 6.7% Hunter industries $24,003,487.63 4 ($1,244,644.48) -4.9% $ 3,440,865.31 16.7% Joe Bland Construction $25,115,476.48 5 ($132,655.63) -0.5% $ 4,552,854.16 22.1%

178 Page 1 of 13 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

Sterling Construction BID Engineer's Estimate Webber Jordan Foster Construction TECH SPEC DESCRIPTION ITEM Company BID QUANTITY UNIT MEASURE UNIT COST AMOUNT BID UNIT COST AMOUNT BID UNIT COST AMOUNT BID UNIT COST AMOUNT BID 1 100 6002 PREPARING ROW 174.00 STA $1,000.00 $174,000.00$ 2,650.00 $461,100.00$ 9,834.71 $1,711,239.54$ 3,100.00 $539,400.00 2 104 6009 REMOVING CONC (RIPRAP) 5,063.00 SY $18.00 $91,134.00 $ 7.50 $37,972.50 $ 7.40 $37,466.20 $ 12.00 $60,756.00 3 104 6015 REMOVING CONC (SIDEWALKS) 27.00 SY $14.00 $378.00 $ 20.00 $540.00 $ 35.25 $951.75 $ 25.00 $675.00 4 104 6017 REMOVING CONCRETE (DRIVEWAYS) 1,273.00 SY $27.00 $34,371.00 $ 14.00 $17,822.00 $ 13.40 $17,058.20 $ 16.00 $20,368.00 5 104 6029 REMOVING CONCRETE (CURB OR CURB & GUTTER) 405.00 LF $4.00 $1,620.00 $ 7.00 $2,835.00 $ 4.95 $2,004.75 $ 11.00 $4,455.00 6 104 6037 REMOVE CONCRETE (RAIL) 1,917.00 LF $16.00 $30,672.00 $ 4.50 $8,626.50 $ 4.25 $8,147.25 $ 24.00 $46,008.00 7 104 6044 REMOVING CONCRETE (FLUME) 212.00 SY $20.00 $4,240.00 $ 7.00 $1,484.00 $ 6.25 $1,325.00 $ 12.00 $2,544.00 8 105 6030 REMOVING STAB BASE & ASPH PAV(8"-14") 73,910.00 SY $5.50 $406,505.00 $ 2.50 $184,775.00 $ 4.45 $328,899.50 $ 6.00 $443,460.00 9 110 6001 EXCAVATION (ROADWAY) 117,207.00 CY $15.00 $1,758,105.00 $ 8.00 $937,656.00 $ 4.00 $468,828.00 $ 8.00 $937,656.00 10 132 6004 EMBANKMENT (FINAL)(DENS CONT)(TY B) 47,982.00 CY $10.00 $479,820.00$ 6.00 $287,892.00$ 11.85 $568,586.70$ 7.50 $359,865.00 11 160 6003 FURNISHING AND PLACING TOPSOIL (4") 121,591.00 SY $1.30 $157,802.02 $ 1.10 $133,750.10 $ 0.50 $60,795.50 $ 1.10 $133,750.10 12 164 6023 CELL FBR MLCH SEED(PERM)(RURAL)(CLAY) 121,591.00 SY $0.35 $42,556.85 $ 0.22 $26,750.02 $ 0.30 $36,477.30 $ 0.23 $27,965.93 13 164 6041 DRILL SEEDING (TEMP) (WARM) 60,795.50 SY $0.10 $6,079.55$ 0.08 $4,863.64$ 0.10 $6,079.55$ 0.08 $4,863.64 14 164 6043 DRILL SEEDING (TEMP) (COOL) 60,795.50 SY $0.10 $6,079.55$ 0.08 $4,863.64$ 0.10 $6,079.55$ 0.08 $4,863.64 15 168 6001 VEGETATIVE WATERING 3,647.64 MG $13.80 $50,337.43 $ 20.00 $72,952.80 $ 25.00 $91,191.00 $ 20.00 $72,952.80 16 169 6007 SOIL RETENTION BLANKETS (CL 2) (TY G) 30,651.00 SY $4.60 $140,994.60 $ 3.25 $99,615.75 $ 3.05 $93,485.55 $ 3.50 $107,278.50 17 247 6366 FL BS (CMP IN PLC)(TY A GR 5)(FNAL POS) 36,880.00 CY $30.00 $1,106,400.00$ 39.00 $1,438,320.00$ 29.20 $1,076,896.00$ 34.00 $1,253,920.00 18 260 6002 LIME (HYDRATED LIME (SLURRY)) 4,267.00 TON $150.00 $640,050.00$ 162.00 $691,254.00$ 148.00 $631,516.00$ 165.00 $704,055.00 19 260 6024 LIME TRT (EXST MATL)(9") 150,715.43 SY $5.00 $753,577.15 $ 2.10 $316,502.40 $ 2.75 $414,467.43 $ 2.25 $339,109.72 20 310 6027 PRIME COAT (MC-30 OR AE-P) 26,800.00 GAL $5.00 $134,000.00$ 3.00 $80,400.00$ 3.00 $80,400.00$ 3.15 $84,420.00 21 340 6246 D-GR HMA (SQ) TY-D PG64-22 (LEVEL-UP) 14.75 TON $90.00 $1,327.50 $ 100.00 $1,475.00 $ 110.00 $1,622.50 $ 110.00 $1,622.50 22 341 6008 D-GR HMA TY-B PG64-22 52,848.19 TON $70.00 $3,699,373.30 $ 53.00 $2,800,954.07 $ 50.00 $2,642,409.50 $ 58.00 $3,065,195.02 23 341 6022 D-GR HMA TY-C PG64-22 18,656.17 TON $90.00 $1,679,055.30 $ 60.00 $1,119,370.20 $ 57.00 $1,063,401.69 $ 68.00 $1,268,619.56 24 342 6002 PFC (ASPHALT) PG76-22 605.53 TON $152.00 $92,040.56 $ 106.00 $64,186.18 $ 102.00 $61,764.06 $ 115.00 $69,635.95 25 342 6006 PFC-C (AGGREGATE)(PG76 MIX) SAC-A 9,448.56 TON $152.00 $1,436,181.12 $ 106.00 $1,001,547.36 $ 107.00 $1,010,995.92 $ 115.00 $1,086,584.40 26 351 6002 FLEXIBILE PAVEMENT STRUCTURE REPAIR (6") 3,000.00 SY $30.00 $90,000.00 $ 27.00 $81,000.00 $ 27.30 $81,900.00 $ 30.00 $90,000.00 27 351 6012 FLEXIBILE PAVEMENT STRUCTURE REPAIR (2") 8,000.00 SY $12.00 $96,000.00 $ 11.50 $92,000.00 $ 11.60 $92,800.00 $ 13.00 $104,000.00 28 354 6002 PLAN & TEXT ASPH CONC PAV(0" TO 2") 14,691.00 SY $1.60 $23,505.60$ 1.25 $18,363.75$ 2.10 $30,851.10$ 2.35 $34,523.85 29 401 6001 FLOWABLE BACKFILL 113.00 CY $150.00 $16,950.00 $ 150.00 $16,950.00 $ 79.50 $8,983.50 $ 145.00 $16,385.00 30 402 6001 TRENCH EXCAVATION PROTECTION 1,631.00 LF $7.00 $11,417.00 $ 1.00 $1,631.00 $ 7.60 $12,395.60 $ 1.00 $1,631.00 31 403 6001 TEMPORARY SPL SHORING 18,981.00 SF $18.00 $341,658.00 $ 19.50 $370,129.50 $ 17.90 $339,759.90 $ 20.25 $384,365.25 32 416 6001 DRILL SHAFT (18 IN) 166.00 LF $80.80 $13,413.05 $ 90.00 $14,940.00 $ 87.00 $14,442.00 $ 120.00 $19,920.00 33 416 6004 DRILL SHAFT (36 IN) 477.00 LF $180.00 $85,860.00 $ 140.00 $66,780.00 $ 225.00 $107,325.00 $ 225.00 $107,325.00 34 416 6005 DRILL SHAFT (42 IN) 184.00 LF $300.00 $55,200.00 $ 165.00 $30,360.00 $ 195.00 $35,880.00 $ 235.00 $43,240.00 35 416 6006 DRILL SHAFT (48 IN) 520.00 LF $400.00 $208,000.00 $ 210.00 $109,200.00 $ 230.00 $119,600.00 $ 245.00 $127,400.00 36 416 6032 DRILL SHAFT (TRF SIG POLE) (36 IN) 13.00 LF $300.00 $3,900.00$ 330.00 $4,290.00$ 190.00 $2,470.00$ 220.00 $2,860.00 37 416 6034 DRILL SHAFT (TRF SIG POLE) (48 IN) 154.00 LF $450.00 $69,300.00$ 420.00 $64,680.00$ 300.00 $46,200.00$ 330.00 $50,820.00 38 420 6019 CL C CONC (ABUT)(EXTEND) 115.80 CY $880.00 $101,904.00$ 1,050.00 $121,590.00$ 1,180.00 $136,644.00 $ 750.00 $86,850.00 39 420 6029 CL C CONC (CAP) 204.10 CY $595.73 $121,589.45 $ 875.00 $178,587.50$ 1,220.00 $249,002.00 $ 750.00 $153,075.00 40 420 6037 CL C CONC (COLUMN) 439.10 CY $1,370.00 $601,567.00 $ 825.00 $362,257.50 $ 646.00 $283,658.60 $ 575.00 $252,482.50 41 422 6003 REINF CONC SLAB (EXTEND SLAB) 38,610.77 SF $20.00 $772,215.40 $ 19.00 $733,604.63 $ 21.20 $818,548.32 $ 19.00 $733,604.63 42 423 6001 RETAINING WALL (MSE) 10,100.00 SF $45.00 $454,500.00 $ 41.00 $414,100.00 $ 46.75 $472,175.00 $ 45.00 $454,500.00 43 423 6004 RETAINING WALL (CONC BLOCK) 7,742.00 SF $58.00 $449,036.00 $ 26.00 $201,292.00 $ 37.75 $292,260.50 $ 37.00 $286,454.00

Page 2 of 13

179 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

Sterling Construction BID Engineer's Estimate Webber Jordan Foster Construction TECH SPEC DESCRIPTION ITEM Company BID QUANTITY UNIT MEASURE UNIT COST AMOUNT BID UNIT COST AMOUNT BID UNIT COST AMOUNT BID UNIT COST AMOUNT BID 44 425 6037 PRESTR CONC GIRDER (TX40) 2,240.00 LF $170.00 $380,800.00 $ 145.00 $324,800.00 $ 159.00 $356,160.00 $ 136.00 $304,640.00 45 425 6039 PRESTR CONC GIRDER (TX54) 2,068.00 LF $135.00 $279,180.00 $ 145.00 $299,860.00 $ 166.00 $343,288.00 $ 138.00 $285,384.00 46 432 6002 RIPRAP (CONC)(5 IN) 1,984.07 CY $455.00 $902,751.85 $ 400.00 $793,628.00 $ 277.00 $549,587.39 $ 365.00 $724,185.55 47 432 6035 RIPRAP (STONE PROTECTION)(24 IN) 642.90 CY $137.00 $88,077.30 $ 70.00 $45,003.00 $ 81.00 $52,074.90 $ 95.00 $61,075.50 48 432 6044 RIPRAP (CONC)(FLUME) 4.00 CY $826.00 $3,304.00 $ 700.00 $2,800.00 $ 277.00 $1,108.00 $ 525.00 $2,100.00 49 432 6045 RIPRAP (MOW STRIP)(4 IN) 201.30 CY $465.00 $93,604.50 $ 500.00 $100,650.00 $ 285.00 $57,370.50 $ 450.00 $90,585.00 50 432 6046 RIPRAP (MOW STRIP)(5 IN) 79.70 CY $550.00 $43,835.00 $ 480.00 $38,256.00 $ 277.00 $22,076.90 $ 420.00 $33,474.00 51 438 6001 CLEANING AND SEALING EXISTING JOINTS 1,261.00 LF $4.00 $5,044.00 $ 35.00 $44,135.00 $ 35.00 $44,135.00 $ 38.00 $47,918.00 52 450 6008 RAIL (TY T401) 3,224.00 LF $125.00 $403,000.00 $ 115.00 $370,760.00 $ 98.25 $316,758.00 $ 100.00 $322,400.00 53 450 6042 RAIL (TY PR1) 1,325.00 LF $100.00 $132,500.00 $ 54.00 $71,550.00 $ 61.75 $81,818.75 $ 60.00 $79,500.00 54 451 6009 RETROFIT RAIL (TY T401) 98.00 LF $125.00 $12,250.00 $ 115.00 $11,270.00 $ 116.00 $11,368.00 $ 150.00 $14,700.00 55 454 6004 ARMOR JOINT (SEALED) 636.00 LF $115.00 $73,140.00 $ 75.00 $47,700.00 $ 90.25 $57,399.00 $ 110.00 $69,960.00 56 460 6002 CMP (GAL STL 18 IN) 300.00 LF $74.00 $22,200.00 $ 44.00 $13,200.00 $ 43.75 $13,125.00 $ 65.00 $19,500.00 57 462 6001 CONC BOX CULV (3 FT X 2 FT) 364.00 LF $180.00 $65,520.00$ 180.00 $65,520.00$ 111.00 $40,404.00$ 150.00 $54,600.00 58 462 6003 CONC BOX CULV (4 FT X 2 FT) 1,210.00 LF $230.00 $278,300.00$ 200.00 $242,000.00$ 136.00 $164,560.00$ 190.00 $229,900.00 59 462 6005 CONC BOX CULV (4 FT X 4 FT) 155.00 LF $350.00 $54,250.00$ 300.00 $46,500.00$ 159.00 $24,645.00$ 250.00 $38,750.00 60 462 6013 CONC BOX CULV (6 FT X 6 FT) 58.00 LF $660.00 $38,280.00$ 340.00 $19,720.00$ 676.00 $39,208.00$ 565.00 $32,770.00 61 462 6014 CONC BOX CULV (7 FT X 3 FT) 392.00 LF $730.00 $286,160.00$ 400.00 $156,800.00$ 252.00 $98,784.00$ 365.00 $143,080.00 62 462 6022 CONC BOX CULV (8 FT X 7 FT) 8.00 LF $574.62 $4,596.96 $ 725.00 $5,800.00$ 1,660.00 $13,280.00$ 1,200.00 $9,600.00 63 462 6042 CONC BOX CULV (12 FT X 8 FT) 16.50 LF $1,200.00 $19,800.00$ 775.00 $12,787.50$ 2,090.00 $34,485.00$ 1,250.00 $20,625.00 64 462 6044 CONC BOX CULV (12 FT X 12 FT) 77.00 LF $1,300.00 $100,100.00$ 1,300.00 $100,100.00$ 771.00 $59,367.00$ 1,300.00 $100,100.00 65 464 6003 RC PIPE (CL III) (18 IN) 781.00 LF $55.00 $42,955.00 $ 85.00 $66,385.00 $ 44.75 $34,949.75 $ 70.00 $54,670.00 66 464 6005 RC PIPE (CL III) (24 IN) 3,477.00 LF $65.00 $226,005.00 $ 90.00 $312,930.00 $ 53.50 $186,019.50 $ 74.00 $257,298.00 67 464 6007 RC PIPE (CL III) (30 IN) 1,359.00 LF $90.00 $122,310.00 $ 95.00 $129,105.00 $ 53.75 $73,046.25 $ 88.00 $119,592.00 68 464 6008 RC PIPE (CL III) (36 IN) 782.00 LF $105.00 $82,110.00$ 120.00 $93,840.00$ 68.75 $53,762.50$ 115.00 $89,930.00 69 465 6006 JCTBOX(COMPL)(PJB)(4FTX4FT) 1.00 EA $2,514.29 $2,514.29$ 4,600.00 $4,600.00$ 3,420.00 $3,420.00$ 4,200.00 $4,200.00 70 465 6014 INLET (COMPL)(PCO)(3FT)(LEFT) 8.00 EA $5,000.00 $40,000.00$ 5,200.00 $41,600.00$ 4,360.00 $34,880.00$ 4,800.00 $38,400.00 71 465 6015 INLET (COMPL)(PCO)(3FT)(RIGHT) 1.00 EA $5,000.00 $5,000.00$ 5,200.00 $5,200.00$ 4,380.00 $4,380.00$ 4,800.00 $4,800.00 72 465 6016 INLET (COMPL)(PCO)(3FT)(BOTH) 2.00 EA $4,160.00 $8,320.00$ 6,200.00 $12,400.00$ 6,540.00 $13,080.00$ 7,000.00 $14,000.00 73 465 6018 INLET (COMPL)(PCO)(4FT)(LEFT) 1.00 EA $4,435.00 $4,435.00$ 5,700.00 $5,700.00$ 4,850.00 $4,850.00$ 5,200.00 $5,200.00 74 465 6019 INLET (COMPL)(PCO)(4FT)(RIGHT) 9.00 EA $3,685.00 $33,165.00$ 5,700.00 $51,300.00$ 4,880.00 $43,920.00$ 5,200.00 $46,800.00 75 465 6020 INLET (COMPL)(PCO)(4FT)(BOTH) 4.00 EA $4,900.00 $19,600.00$ 6,700.00 $26,800.00$ 5,550.00 $22,200.00$ 6,500.00 $26,000.00 76 465 6023 INLET (COMPL)(PCO)(5FT)(RIGHT) 1.00 EA $3,700.00 $3,700.00$ 6,400.00 $6,400.00$ 5,580.00 $5,580.00$ 6,500.00 $6,500.00 77 465 6024 INLET (COMPL)(PCO)(5FT)(BOTH) 1.00 EA $4,500.00 $4,500.00$ 7,400.00 $7,400.00$ 5,870.00 $5,870.00$ 6,800.00 $6,800.00 78 465 6128 INLET (COMPL)(PSL)(FG)(4FTX4FT-4FTX4FT) 2.00 EA $5,650.00 $11,300.00$ 4,600.00 $9,200.00$ 4,750.00 $9,500.00$ 6,500.00 $13,000.00 79 465 6138 INLET (COMPL)(PSL)(FG)(4'X4'-6'X4') 1.00 EA $3,000.00 $3,000.00$ 7,200.00 $7,200.00$ 6,430.00 $6,430.00$ 8,500.00 $8,500.00 80 465 6144 INLET (COMPL)(PSL)(FG)(4'X4'-8'X4') 1.00 EA $3,000.00 $3,000.00$ 7,700.00 $7,700.00$ 6,360.00 $6,360.00$ 10,000.00 $10,000.00 81 466 6097 HEADWALL (CH - PW - 0) (DIA = 24 IN) 2.00 EA $3,620.00 $7,240.00$ 4,400.00 $8,800.00$ 4,450.00 $8,900.00$ 3,500.00 $7,000.00 82 466 6153 WINGWALL (FW - 0) (HW=6 FT) 1.00 EA $8,190.00 $8,190.00$ 7,400.00 $7,400.00$ 7,050.00 $7,050.00$ 9,400.00 $9,400.00 83 466 6154 WINGWALL (FW - 0) (HW=7 FT) 1.00 EA $11,550.14 $11,550.14$ 9,900.00 $9,900.00$ 10,140.00 $10,140.00$ 9,500.00 $9,500.00 84 466 6166 WINGWALL (FW - S) (HW=5 FT) 1.00 EA $7,500.00 $7,500.00$ 5,200.00 $5,200.00$ 4,500.00 $4,500.00$ 8,200.00 $8,200.00 85 466 6185 WINGWALL (PW - 2) (HW=10 FT) 1.00 EA $15,750.00 $15,750.00$ 29,000.00 $29,000.00$ 26,390.00 $26,390.00$ 45,000.00 $45,000.00 86 466 6195 WINGWALL (PW - 2) (HW=6 FT) 2.00 EA $10,330.77 $20,661.54$ 12,800.00 $25,600.00$ 14,840.00 $29,680.00$ 25,000.00 $50,000.00

Page 3 of 13

180 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

Sterling Construction BID Engineer's Estimate Webber Jordan Foster Construction TECH SPEC DESCRIPTION ITEM Company BID QUANTITY UNIT MEASURE UNIT COST AMOUNT BID UNIT COST AMOUNT BID UNIT COST AMOUNT BID UNIT COST AMOUNT BID 87 466 6196 WINGWALL (PW - 2) (HW=7 FT) 1.00 EA $11,250.00 $11,250.00$ 18,000.00 $18,000.00$ 18,890.00 $18,890.00$ 36,000.00 $36,000.00 88 466 6207 WINGWALL (SW - 0) (HW=4 FT) 1.00 EA $5,146.36 $5,146.36$ 4,200.00 $4,200.00$ 4,720.00 $4,720.00$ 10,000.00 $10,000.00 89 467 6142 SET (TY I)(S= 4 FT)(HW= 3 FT)(6:1) (P) 22.00 EA $5,200.00 $114,400.00$ 2,900.00 $63,800.00$ 2,400.00 $52,800.00$ 4,200.00 $92,400.00 90 467 6363 SET (TY II) (18 IN) (RCP) (6: 1) (P) 7.00 EA $1,240.00 $8,680.00$ 1,600.00 $11,200.00$ 1,220.00 $8,540.00$ 1,300.00 $9,100.00 91 467 6389 SET (TY II) (24 IN) (RCP) (3:1) (P) 2.00 EA $769.33 $1,538.67$ 1,400.00 $2,800.00$ 1,040.00 $2,080.00$ 1,400.00 $2,800.00 92 467 6395 SET (TY II) (24 IN) (RCP) (6:1) (P) 53.00 EA $1,500.00 $79,500.00$ 1,700.00 $90,100.00$ 1,480.00 $78,440.00$ 1,800.00 $95,400.00 93 467 6441 SET (TY II) (36 IN) (CMP) (4: 1) © 2.00 EA $3,650.00 $7,300.00$ 3,400.00 $6,800.00$ 3,290.00 $6,580.00$ 3,500.00 $7,000.00 94 467 6454 SET (TY II) (36 IN) (RCP) (6: 1) (P) 1.00 EA $3,815.00 $3,815.00$ 4,300.00 $4,300.00$ 3,630.00 $3,630.00$ 3,600.00 $3,600.00 95 481 6011 PIPE (PVC) (SCH 40) (4 IN) 355.20 LF $20.22 $7,180.91$ 50.00 $17,760.00$ 25.00 $8,880.00$ 18.00 $6,393.60 96 496 6005 REMOV STR (WINGWALL) 10.00 EA $1,850.00 $18,500.00 $ 400.00 $4,000.00$ 1,430.00 $14,300.00$ 1,200.00 $12,000.00 97 496 6006 REMOV STR (HEADWALL) 2.00 EA $1,425.00 $2,850.00 $ 400.00 $800.00$ 1,430.00 $2,860.00$ 2,600.00 $5,200.00 98 496 6007 REMOV STR (PIPE) 617.00 LF $14.00 $8,638.00 $ 16.00 $9,872.00 $ 40.00 $24,680.00 $ 16.00 $9,872.00 99 496 6008 REMOV (BOX CULVERT) 60.00 LF $100.00 $6,000.00 $ 77.00 $4,620.00 $ 100.00 $6,000.00 $ 35.00 $2,100.00 100 496 6050 REMOV STR (DRIVEWAY CULVERT) 38.00 EA $275.00 $10,450.00$ 775.00 $29,450.00$ 509.00 $19,342.00$ 540.00 $20,520.00 101 500 6001 MOBILIZATION 1.00 LS $2,247,494.90 $2,247,494.90 $ 1,800,000.00 $1,800,000.00$ 2,050,000.00 $2,050,000.00$ 2,100,000.00 $2,100,000.00 102 502 6001 BARRICADES, SIGNS AND TRAFFIC HANDLING 20.00 MO $5,085.00 $101,700.00$ 6,700.00 $134,000.00$ 21,660.00 $433,200.00$ 10,000.00 $200,000.00 103 502 HC01 PCTB(FUR&INST)(F-SHP TO LOW PROF)(TY T) 40.00 LF $30.00 $1,200.00$ 130.00 $5,200.00$ 437.00 $17,480.00$ 180.00 $7,200.00 104 502 HC02 PCTB(MOVE)(F-SHP TO LOW PROF)(TY T) 40.00 LF $15.00 $600.00$ 3.00 $120.00$ 7.45 $298.00$ 20.00 $800.00 105 502 HC03 PCTB(REMOVET)(F-SHP TO LOW PROF)(TY T) 40.00 LF $25.00 $1,000.00$ 8.00 $320.00$ 12.40 $496.00$ 18.00 $720.00 106 506 6002 ROCK FILTER DAMS (INSTALL) (TY2) 595.00 LF $25.00 $14,875.00$ 20.00 $11,900.00$ 20.00 $11,900.00$ 19.00 $11,305.00 107 506 6003 ROCK FILTER DAMS (INSTALL) (TY3) 1,122.00 LF $53.68 $60,232.23$ 30.00 $33,660.00$ 30.00 $33,660.00$ 32.00 $35,904.00 108 506 6011 ROCK FILTER DAMS (REMOVE) 1,717.00 LF $8.00 $13,736.00$ 6.00 $10,302.00$ 6.00 $10,302.00$ 6.50 $11,160.50 109 506 6020 CONSTRUCTION EXITS (INSTALL) (TY 1) 520.00 SY $11.00 $5,720.00 $ 10.00 $5,200.00 $ 10.00 $5,200.00 $ 15.00 $7,800.00 110 506 6024 CONSTRUCTION EXITS (REMOVE) 520.00 SY $7.00 $3,640.00 $ 6.00 $3,120.00 $ 6.00 $3,120.00 $ 6.50 $3,380.00 111 506 6037 SANDBAGS FOR EROSION CONTROL (12") 475.00 LF $3.00 $1,425.00$ 5.50 $2,612.50$ 5.50 $2,612.50$ 5.50 $2,612.50 112 506 6038 TEMP SEDMT CONT FENCE (INSTALL) 18,734.00 LF $2.50 $46,835.00$ 1.55 $29,037.70$ 1.55 $29,037.70$ 2.15 $40,278.10 113 507 6039 TEMP SEDMT CONT FENCE (REMOVE) 18,735.00 LF $0.50 $9,367.50$ 0.20 $3,747.00$ 0.20 $3,747.00$ 0.25 $4,683.75 114 512 6005 PORT CTB (FUR & INST)(F-SHAPE)(TY 1) 1,160.00 LF $60.00 $69,600.00$ 10.00 $11,600.00$ 12.30 $14,268.00$ 68.00 $78,880.00 115 512 6009 PORT CTB (FUR & INST)(LOW PROF)(TY 1) 2,980.00 LF $60.00 $178,800.00 $ 10.00 $29,800.00 $ 24.90 $74,202.00 $ 20.00 $59,600.00 116 512 6010 PORT CTB (FUR & INST)(LOW PROF)(TY 2) 400.00 LF $80.00 $32,000.00 $ 10.00 $4,000.00 $ 28.20 $11,280.00 $ 65.00 $26,000.00 117 512 6029 PORT CTB (MOVE)(F-SHAPE)(TY 1) 1,120.00 LF $10.00 $11,200.00 $ 3.00 $3,360.00 $ 3.00 $3,360.00 $ 8.00 $8,960.00 118 512 6033 PORT CTB (MOVE)(LOW PROF)(TY 1) 4,520.00 LF $20.00 $90,400.00 $ 3.00 $13,560.00 $ 4.45 $20,114.00 $ 9.00 $40,680.00 119 512 6034 PORT CTB (MOVE(LOW PROF)(TY 2) 540.00 LF $20.00 $10,800.00 $ 3.00 $1,620.00 $ 4.45 $2,403.00 $ 19.00 $10,260.00 120 512 6053 PORT CTB (REMOVE)(F-SHAPE)(TY 1) 1,160.00 LF $14.00 $16,240.00 $ 8.00 $9,280.00 $ 4.85 $5,626.00 $ 11.00 $12,760.00 121 512 6057 PORT CTB (REMOVE)(LOW PROF)(TY 1) 2,980.00 LF $5.00 $14,900.00 $ 8.00 $23,840.00 $ 7.30 $21,754.00 $ 10.00 $29,800.00 122 512 6058 PORT CTB (REMOVE)(LOW PROF)(TY 2) 400.00 LF $5.00 $2,000.00 $ 8.00 $3,200.00 $ 7.30 $2,920.00 $ 14.00 $5,600.00 123 528 6004 LANDSCAPE PAVERS 159.62 SY $75.00 $11,971.50 $ 48.00 $7,661.76 $ 49.50 $7,901.19 $ 80.00 $12,769.60 124 529 6007 CONC GURB & GUTTER (TY I) 2,194.00 LF $45.00 $98,730.00 $ 12.00 $26,328.00 $ 13.00 $28,522.00 $ 14.00 $30,716.00 125 529 6008 CONC GURB & GUTTER (TY II) 11,150.00 LF $16.00 $178,400.00$ 13.00 $144,950.00$ 14.30 $159,445.00$ 16.00 $178,400.00 126 530 6004 DRIVEWAYS (CONC) 591.55 SY $70.00 $41,408.50 $ 62.00 $36,676.10 $ 85.50 $50,577.53 $ 65.00 $38,450.75 127 530 6005 DRIVEWAYS (ACP) 4,708.25 SY $21.00 $98,873.25 $ 50.00 $235,412.50 $ 27.30 $128,535.23 $ 35.00 $164,788.75 128 531 6002 CONC SIDEWALKS (5") 3,635.41 SY $40.00 $145,416.40 $ 40.00 $145,416.40 $ 56.50 $205,400.67 $ 40.00 $145,416.40 129 531 6004 CURB RAMPS (TY 1) 2.00 EA $1,525.00 $3,050.00$ 1,100.00 $2,200.00$ 1,250.00 $2,500.00$ 1,500.00 $3,000.00

Page 4 of 13

181 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

Sterling Construction BID Engineer's Estimate Webber Jordan Foster Construction TECH SPEC DESCRIPTION ITEM Company BID QUANTITY UNIT MEASURE UNIT COST AMOUNT BID UNIT COST AMOUNT BID UNIT COST AMOUNT BID UNIT COST AMOUNT BID 130 531 6006 CURB RAMPS (TY 3) 5.00 EA $1,400.00 $7,000.00$ 1,200.00 $6,000.00$ 1,650.00 $8,250.00$ 1,800.00 $9,000.00 131 531 6010 CURB RAMPS (TY 7) 5.00 EA $1,350.00 $6,750.00$ 1,300.00 $6,500.00$ 1,450.00 $7,250.00$ 1,500.00 $7,500.00 132 540 6001 MTL W-BEAM GD FEN (TIM POST) 3,050.00 LF $19.00 $57,950.00 $ 14.00 $42,700.00 $ 14.00 $42,700.00 $ 19.00 $57,950.00 133 540 6006 MTL BEAM GD FEN TRANS (THRIE-BEAM) 13.00 EA $1,400.00 $18,200.00$ 1,150.00 $14,950.00$ 1,150.00 $14,950.00$ 1,050.00 $13,650.00 134 540 6014 SHORT RADIUS 137.50 LF $24.00 $3,300.00 $ 19.95 $2,743.13 $ 20.00 $2,750.00 $ 23.00 $3,162.50 135 540 6016 DOWNSTREAM ANCHOR TERMINAL SECTION 3.00 EA $1,165.00 $3,495.00 $ 840.00 $2,520.00 $ 840.00 $2,520.00$ 1,000.00 $3,000.00 136 542 6001 REMOVE METAL BEAM GUARD FENCE 3,464.00 LF $1.70 $5,888.80 $ 1.15 $3,983.60 $ 1.15 $3,983.60 $ 1.15 $3,983.60 137 544 6003 GUARDRAIL END TREATMENT (REMOVE) 3.00 EA $200.00 $600.00$ 110.00 $330.00$ 110.00 $330.00$ 175.00 $525.00 138 544 6006 GDRAIL END TRT(INST)(WOOD POST)(TY III) 9.00 EA $2,570.00 $23,130.00$ 1,900.00 $17,100.00$ 1,900.00 $17,100.00$ 2,100.00 $18,900.00 139 550 6001 CHAIN LINK FENCE (INSTALL) (6') 50.00 LF $17.00 $850.00$ 28.50 $1,425.00$ 28.50 $1,425.00$ 55.00 $2,750.00 140 560 6004 MAILBOX INSTALL-S (TWG-POST) TY 2 20.00 EA $240.00 $4,800.00 $ 185.00 $3,700.00 $ 123.00 $2,460.00 $ 200.00 $4,000.00 141 560 6005 MAILBOX INSTALL-D (TWG-POST) TY 2 1.00 EA $302.00 $302.00 $ 235.00 $235.00 $ 155.00 $155.00 $ 265.00 $265.00 142 560 6006 MAILBOX INSTALL-M (TWG-POST) TY 2 1.00 EA $450.00 $450.00 $ 395.00 $395.00 $ 250.00 $250.00 $ 450.00 $450.00 143 618 6023 CONDT (PVC) (SCH 40) (2") 464.00 LF $12.00 $5,568.00 $ 22.00 $10,208.00 $ 11.00 $5,104.00 $ 12.00 $5,568.00 144 618 6029 CONDT (PVC) (SCH 40) (3") 328.00 LF $16.00 $5,248.00 $ 22.00 $7,216.00 $ 15.00 $4,920.00 $ 17.00 $5,576.00 145 618 6047 CONDT (PVC) (SCH 80) (2") (BORE) 855.00 LF $16.00 $13,680.00 $ 30.00 $25,650.00 $ 22.00 $18,810.00 $ 24.00 $20,520.00 146 618 6054 CONDT (PVC) (SCH 80) (3") (BORE) 1,710.00 LF $26.00 $44,460.00$ 31.50 $53,865.00$ 24.00 $41,040.00$ 26.00 $44,460.00 147 620 6007 ELEC CONDR (NO.8) BARE 3,298.00 LF $1.00 $3,298.00 $ 1.00 $3,298.00 $ 0.90 $2,968.20 $ 1.00 $3,298.00 148 620 6008 ELEC CONDR (NO.8) INSULATED 3,842.00 LF $1.00 $3,842.00 $ 0.95 $3,649.90 $ 0.95 $3,649.90 $ 1.05 $4,034.10 149 620 6009 ELEC CONDR (NO.6) BARE 69.00 LF $2.00 $138.00 $ 1.20 $82.80 $ 3.00 $207.00 $ 3.25 $224.25 150 620 6010 ELEC CONDR (NO.6) INSULATED 138.00 LF $3.00 $414.00 $ 1.15 $158.70 $ 4.00 $552.00 $ 4.50 $621.00 151 624 6010 GROUND BOX TY D (162922)W/APRON 9.00 EA $1,035.00 $9,315.00$ 1,000.00 $9,000.00$ 1,000.00 $9,000.00$ 1,100.00 $9,900.00 152 628 6116 ELC SRV TY D 120/240 060(NS)AL(E)SP(O) 2.00 EA $3,725.00 $7,450.00$ 4,350.00 $8,700.00$ 4,200.00 $8,400.00$ 4,500.00 $9,000.00 153 644 6001 IN SM RD SN SUP&AM TY10BWG(1)SA(P) 32.00 EA $370.00 $11,840.00$ 328.00 $10,496.00$ 391.00 $12,512.00$ 350.00 $11,200.00 154 644 6004 IN SM RD SN SUP&AM TY10BWG(1)SA(T) 23.00 EA $385.00 $8,855.00$ 417.00 $9,591.00$ 387.00 $8,901.00$ 450.00 $10,350.00 155 644 6005 IN SM RD SN SUP&AM TY10BWG(1)SA(T-2EXT) 8.00 EA $506.00 $4,048.00$ 490.00 $3,920.00$ 446.00 $3,568.00$ 550.00 $4,400.00 156 644 6032 IN SM RD SN SUP&AM TYS80(1)SA(T-EXAL) 2.00 EA $854.00 $1,708.00$ 572.00 $1,144.00$ 690.00 $1,380.00$ 650.00 $1,300.00 157 644 6033 IN SM RD SN SUP&AM TYS80(1)SA(U) 1.00 EA $710.00 $710.00$ 652.00 $652.00$ 616.00 $616.00$ 725.00 $725.00 158 644 6034 IN SM RD SN SUP&AM TYS80(1)SA(U-1EXT) 1.00 EA $935.00 $935.00$ 697.00 $697.00$ 702.00 $702.00$ 750.00 $750.00 159 644 6068 RELOCATE SM RD SN SUP&AM TY 10BWG 9.00 EA $326.00 $2,934.00$ 250.00 $2,250.00$ 385.00 $3,465.00$ 285.00 $2,565.00 160 644 6076 REMOVE SM RD SN SUP&AM 49.00 EA $83.00 $4,067.00 $ 75.00 $3,675.00 $ 75.00 $3,675.00 $ 85.00 $4,165.00 161 658 6013 INSTL DEL ASSM (D-SW)SZ (BRF)CTB 52.00 EA $25.00 $1,300.00 $ 6.00 $312.00 $ 10.00 $520.00 $ 6.50 $338.00 162 658 6015 INSTL DEL ASSM (D-SW)SZ (BRF)GF1 61.00 EA $22.00 $1,342.00 $ 6.00 $366.00 $ 10.00 $610.00 $ 6.50 $396.50 163 658 6046 INSTL OM ASSM (OM-2X)(WC)GND 16.00 EA $45.00 $720.00 $ 45.00 $720.00 $ 40.00 $640.00 $ 50.00 $800.00 164 662 6004 WK ZN PAV MRK NON-REMOV (W) 4" (SLD) 76,462.00 LF $0.33 $25,232.46 $ 0.16 $12,233.92 $ 0.25 $19,115.50 $ 0.28 $21,409.36 165 662 6012 WK ZN PAV MRK NON-REMOV (W) 8" (SLD) 395.00 LF $1.00 $395.00 $ 0.40 $158.00 $ 0.80 $316.00 $ 0.90 $355.50 166 662 6014 WK ZN PAV MRK NON-REMOV (W) 12" (SLD) 61.00 LF $0.85 $51.85 $ 3.00 $183.00 $ 2.00 $122.00 $ 2.25 $137.25 167 662 6017 WK ZN PAV MRK NON-REMOV (W)(ARROW) 2.00 EA $80.00 $160.00 $ 125.00 $250.00 $ 100.00 $200.00 $ 115.00 $230.00 168 662 6029 WK ZN PAV MRK NON-REMOV(W)(WORD) 2.00 EA $100.00 $200.00 $ 155.00 $310.00 $ 125.00 $250.00 $ 135.00 $270.00 169 662 6032 WK ZN PAV MRK NON-REMOV (Y)4"(BRK) 1,291.00 LF $0.60 $774.60 $ 0.18 $232.38 $ 0.30 $387.30 $ 0.30 $387.30 170 662 6034 WK ZN PAV MRK NON-REMOV (Y)4"(SLD) 77,354.00 LF $0.29 $22,432.66 $ 0.16 $12,376.64 $ 0.25 $19,338.50 $ 0.28 $21,659.12 171 662 6063 WK ZN PAV MRK REMOV (W)4"(SLD) 2,699.00 LF $0.50 $1,349.50 $ 0.55 $1,484.45 $ 0.50 $1,349.50 $ 0.55 $1,484.45 172 662 6071 WK ZN PAV MRK REMOV (W)8"(SLD) 1,346.00 LF $1.85 $2,490.10 $ 1.20 $1,615.20 $ 1.20 $1,615.20 $ 1.25 $1,682.50

Page 5 of 13

182 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

Sterling Construction BID Engineer's Estimate Webber Jordan Foster Construction TECH SPEC DESCRIPTION ITEM Company BID QUANTITY UNIT MEASURE UNIT COST AMOUNT BID UNIT COST AMOUNT BID UNIT COST AMOUNT BID UNIT COST AMOUNT BID 173 662 6073 WK ZN PAV MRK REMOV (W)12"(SLD) 73.00 LF $4.00 $292.00 $ 6.00 $438.00 $ 3.00 $219.00 $ 3.25 $237.25 174 662 6077 WK ZN PAV MRK REMOV (W)4"(SLD W/MRKR) 2,449.00 LF $0.80 $1,959.20 $ 1.00 $2,449.00 $ 0.70 $1,714.30 $ 0.75 $1,836.75 175 662 6080 WK ZN PAV MRK REMOV (W)(ARROW) 2.00 EA $100.00 $200.00 $ 300.00 $600.00 $ 150.00 $300.00 $ 165.00 $330.00 176 662 6090 WK ZN PAV MRK REMOV (W)(WORD) 2.00 EA $10.00 $20.00 $ 300.00 $600.00 $ 150.00 $300.00 $ 165.00 $330.00 177 662 6095 WK ZN PAV MRK REMOV (Y)4"(SLD) 5,742.00 LF $0.50 $2,871.00 $ 0.55 $3,158.10 $ 0.50 $2,871.00 $ 0.55 $3,158.10 178 666 6006 RREFL PAV MRK TY I (W)4"(DOT)(100MIL) 1,654.00 LF $0.75 $1,240.50 $ 0.70 $1,157.80 $ 0.50 $827.00 $ 0.55 $909.70 179 666 6036 REFL PAV MRK TY I (W)8"(SLD)(100MIL) 4,560.00 LF $1.00 $4,560.00 $ 0.85 $3,876.00 $ 0.70 $3,192.00 $ 0.75 $3,420.00 180 666 6042 REFL PAV MRK TY I (W)12"(SLD)(100MIL) 1,155.00 LF $3.25 $3,753.75$ 3.00 $3,465.00$ 1.90 $2,194.50$ 2.15 $2,483.25 181 666 6048 REFL PAV MRK TY I (W)24"(SLD)(100MIL) 581.00 LF $7.00 $4,067.00 $ 6.00 $3,486.00 $ 4.90 $2,846.90 $ 5.25 $3,050.25 182 666 6054 REFL PAV MRK TY I (W)(ARROW)(100MIL) 57.00 EA $105.00 $5,985.00 $ 97.50 $5,557.50 $ 83.00 $4,731.00 $ 90.00 $5,130.00 183 666 6078 REFL PAV MRK TY I (W)(WORD)(100MIL) 21.00 EA $120.00 $2,520.00$ 120.00 $2,520.00$ 91.00 $1,911.00$ 100.00 $2,100.00 184 666 6141 REFL PAV MRK TY I (Y)12"(SLD)(100MIL) 428.00 LF $2.90 $1,241.20 $ 3.00 $1,284.00 $ 2.20 $941.60 $ 2.35 $1,005.80 185 666 6167 REFL PAV MRK TY II (W) 4" (BRK) 9,175.00 LF $0.20 $1,835.00$ 0.11 $1,009.25$ 0.15 $1,376.25$ 0.18 $1,651.50 186 666 6168 REFL PAV MRK TY II (W) 4" (DOT) 1,654.00 LF $0.30 $496.20$ 0.15 $248.10$ 0.20 $330.80$ 0.22 $363.88 187 666 6170 REFL PAV MRK TY II (W) 4" (SLD) 37,704.00 LF $0.20 $7,540.80$ 0.10 $3,770.40$ 0.15 $5,655.60$ 0.14 $5,278.56 188 666 6178 REFL PAV MRK TY II (W) 8" (SLD) 5,160.00 LF $0.40 $2,064.00$ 0.14 $722.40$ 0.40 $2,064.00$ 0.45 $2,322.00 189 666 6180 REFL PAV MRK TY II (W) 12" (SLD) 1,155.00 LF $1.50 $1,732.50$ 1.00 $1,155.00$ 0.95 $1,097.25$ 1.10 $1,270.50 190 666 6182 REFL PAV MRK TY II (W) 24" (SLD) 581.00 LF $3.25 $1,888.25$ 2.25 $1,307.25$ 2.75 $1,597.75$ 3.00 $1,743.00 191 666 6184 REFL PAV MRK TY II (W) (ARROW) 57.00 EA $61.00 $3,477.00$ 35.00 $1,995.00$ 61.00 $3,477.00$ 65.00 $3,705.00 192 666 6192 REFL PAV MRK TY II (W) (WORD) 21.00 EA $66.00 $1,386.00$ 45.00 $945.00$ 63.00 $1,323.00$ 68.00 $1,428.00 193 666 6205 REFL PAV MRK TY II (Y) 4" (BRK) 4,298.00 LF $0.15 $644.70 $ 0.11 $472.78 $ 0.15 $644.70 $ 0.18 $773.64 194 666 6207 REFL PAV MRK TY II (Y) 4" (SLD) 35,936.00 LF $0.20 $7,187.20$ 0.10 $3,593.60$ 0.15 $5,390.40$ 0.15 $5,390.40 195 666 6212 REFL PAV MRK TY II (Y) 12" (SLD) 428.00 LF $2.15 $920.20 $ 1.00 $428.00 $ 1.35 $577.80 $ 1.50 $642.00 196 666 6300 RE PM W/RET REQ TY I (W)4"(BRK)(100MIL) 9,175.00 LF $0.50 $4,587.50 $ 0.32 $2,936.00 $ 0.35 $3,211.25 $ 0.40 $3,670.00 197 666 6303 RE PM W/RET REQ TY I (W)4"(SLD)(100MIL) 37,704.00 LF $0.35 $13,196.40$ 0.30 $11,311.20$ 0.35 $13,196.40$ 0.36 $13,573.44 198 666 6312 RE PM W/RET REQ TY I (Y)4"(BRK)(100MIL) 4,298.00 LF $0.40 $1,719.20 $ 0.32 $1,375.36 $ 0.35 $1,504.30 $ 0.38 $1,633.24 199 666 6315 RE PM W/RET REQ TY I (Y)4"(SLD)(100MIL) 35,936.00 LF $0.40 $14,374.40 $ 0.30 $10,780.80 $ 0.35 $12,577.60 $ 0.36 $12,936.96 200 672 6007 REFL PAV MRKR TY I-C 610.00 EA $5.00 $3,050.00 $ 3.00 $1,830.00 $ 3.00 $1,830.00 $ 3.25 $1,982.50 201 672 6009 REFL PAV MRKR TY II-A-A 2,629.00 EA $3.75 $9,858.75 $ 3.00 $7,887.00 $ 2.80 $7,361.20 $ 3.25 $8,544.25 202 672 6010 REFL PAV MRKR TY II-C-R 83.00 EA $3.50 $290.50 $ 3.00 $249.00 $ 3.00 $249.00 $ 3.45 $286.35 203 677 6001 ELIM EXT PAV MRK & MRKS (4") 49,431.00 LF $0.57 $28,175.67 $ 0.77 $38,061.87 $ 0.45 $22,243.95 $ 0.48 $23,726.88 204 680 6002 INSTALL HWY TRF SIG (ISOLATED) 2.00 EA $18,000.00 $36,000.00$ 75,000.00 $150,000.00$ 64,000.00 $128,000.00$ 70,000.00 $140,000.00 205 680 6004 REMOVING TRAFFIC SIGNALS 2.00 EA $3,500.00 $7,000.00$ 7,500.00 $15,000.00$ 2,800.00 $5,600.00$ 3,200.00 $6,400.00 206 681 6001 TEMP TRAF SIGNALS 2.00 EA $13,000.00 $26,000.00$ 42,600.00 $85,200.00$ 34,000.00 $68,000.00$ 37,000.00 $74,000.00 207 682 6001 VEH SIG SEC (12")LED(GRN) 24.00 EA $240.00 $5,760.00$ 240.00 $5,760.00$ 184.00 $4,416.00$ 200.00 $4,800.00 208 682 6002 VEH SIG SEC (12")LED(GRN ARW) 8.00 EA $255.00 $2,040.00 $ 250.00 $2,000.00 $ 199.00 $1,592.00 $ 225.00 $1,800.00 209 682 6003 VEH SIG SEC (12")LED(YEL) 24.00 EA $240.00 $5,760.00 $ 250.00 $6,000.00 $ 191.00 $4,584.00 $ 220.00 $5,280.00 210 682 6004 VEH SIG SEC (12")LED(YEL ARW) 8.00 EA $245.00 $1,960.00 $ 250.00 $2,000.00 $ 193.00 $1,544.00 $ 220.00 $1,760.00 211 682 6005 VEH SIG SEC (12")LED(RED) 24.00 EA $240.00 $5,760.00 $ 240.00 $5,760.00 $ 186.00 $4,464.00 $ 215.00 $5,160.00 212 682 6018 PED SIG SEC (LED)(COUNTDOWN) 8.00 EA $570.00 $4,560.00 $ 690.00 $5,520.00 $ 530.00 $4,240.00 $ 600.00 $4,800.00 213 682 6023 BACK PLATE (12")(3 SEC) 16.00 EA $60.00 $960.00 $ 78.00 $1,248.00 $ 60.00 $960.00 $ 65.00 $1,040.00 214 682 6025 BACK PLATE (12")(5 SEC) 8.00 EA $75.00 $600.00 $ 96.00 $768.00 $ 80.00 $640.00 $ 90.00 $720.00 215 684 6031 TRF SIG CBL (TY A)(14 AWG)(5 CONDR) 4,195.00 LF $1.25 $5,243.75 $ 1.15 $4,824.25 $ 1.40 $5,873.00 $ 1.60 $6,712.00

Page 6 of 13

183 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

Sterling Construction BID Engineer's Estimate Webber Jordan Foster Construction TECH SPEC DESCRIPTION ITEM Company BID QUANTITY UNIT MEASURE UNIT COST AMOUNT BID UNIT COST AMOUNT BID UNIT COST AMOUNT BID UNIT COST AMOUNT BID 216 684 6033 TRF SIG CBL (TY A)(14 AWG)(7 CONDR) 2,673.00 LF $1.75 $4,677.75 $ 1.35 $3,608.55 $ 1.80 $4,811.40 $ 2.00 $5,346.00 217 684 6080 TRF SIG CBL (TY C)(14 AWG)(2 CONDR) 1,457.00 LF $1.50 $2,185.50$ 0.90 $1,311.30$ 0.90 $1,311.30$ 1.00 $1,457.00 218 685 6004 INSTL RDSD FLSH BCN ASSM (SOLAR PWRD) 2.00 EA $9,595.00 $19,190.00$ 7,500.00 $15,000.00$ 7,940.00 $15,880.00$ 8,500.00 $17,000.00 219 686 6051 INS TRF SIG PL AM(S)1 ARM(48')LUM 1.00 EA $9,100.00 $9,100.00$ 7,500.00 $7,500.00$ 9,000.00 $9,000.00$ 10,000.00 $10,000.00 220 686 6059 INS TRF SIG PL AM(S)1 ARM(55')LUM 5.00 EA $20,000.00 $100,000.00$ 14,900.00 $74,500.00$ 16,000.00 $80,000.00$ 17,000.00 $85,000.00 221 686 6063 INS TRF SIG PL AM(S)1 ARM(60')LUM 1.00 EA $19,700.00 $19,700.00$ 15,300.00 $15,300.00$ 16,500.00 $16,500.00$ 18,000.00 $18,000.00 222 686 6067 INS TRF SIG PL AM(S)1 ARM(65')LUM 1.00 EA $18,500.00 $18,500.00$ 15,500.00 $15,500.00$ 17,000.00 $17,000.00$ 19,000.00 $19,000.00 223 687 6001 PED POLE ASSEMBLY 6.00 EA $1,700.00 $10,200.00$ 2,300.00 $13,800.00$ 2,200.00 $13,200.00$ 2,500.00 $15,000.00 224 688 6001 PED DETECT PUSH BUTTON (APS) 8.00 EA $800.00 $6,400.00 $ 690.00 $5,520.00 $ 900.00 $7,200.00$ 1,000.00 $8,000.00 225 688 6003 PED DETECTOR CONTROLLER UNIT 1.00 EA $3,050.00 $3,050.00$ 2,700.00 $2,700.00$ 3,700.00 $3,700.00$ 4,000.00 $4,000.00 226 740 6005 ANTI - GRAFFITI COATNG(PERMNENT-TY III) 15,021.00 SF $2.00 $30,042.00$ 0.79 $11,866.59$ 0.80 $12,016.80$ 0.82 $12,317.22 227 5600 HC01 HAZARDOUS MATERIALS TRAP 6.00 EA $3,000.00 $18,000.00$ 13,500.00 $81,000.00$ 10,140.00 $60,840.00$ 20,000.00 $120,000.00 228 6001 6002 PORTABLE CHANGEABLE MESSAGE SIGN 2.00 EA $10,278.00 $20,556.00$ 14,300.00 $28,600.00$ 3,600.00 $7,200.00$ 10,000.00 $20,000.00

NON-BID ITEMS TO BE INCLUDED IN BID AND CONTRACT AMOUNT 229 9606 6001 FORCE ACCOUNT - PEACE OFFICERS 50,000.00 DOL 1 $50,000.00 1 $50,000.00 1 $50,000.00 1 $50,000.00 FORCE ACCOUNT - SAFETY AND EROSION CONTROL 230 9606 6002 20,000.00 DOL $20,000.00 1 $20,000.00 1 $20,000.00 1 $20,000.00 MAINTENANCE 1 231 9606 6003 FORCE ACCOUNT FOR TRAFFIC COUNTERS 25,000.00 DOL 1 $25,000.00 1 $25,000.00 1 $25,000.00 1 $25,000.00 ESTIMATED PLACEMENT AND PRODUCTION 232 9606 6004 50,000.00 DOL $50,000.00 1 $50,000.00 1 $50,000.00 1 $50,000.00 BONUS/PENALTY (TY B) 1 ESTIMATED PLACEMENT AND PRODUCTION 233 9606 6005 50,000.00 DOL $50,000.00 1 $50,000.00 1 $50,000.00 1 $50,000.00 BONUS/PENALTY (TY C) 1 234 9606 6006 ESTIMATED RIDE QUALITY BONUS/PENALTY 30,000.00 DOL 1 $30,000.00 1 $30,000.00 1 $30,000.00 1 $30,000.00

TOTAL COST ADJUSTED FOR CORRECTNESS $25,248,132.11 $20,562,622.32 $21,223,884.97 $21,933,855.84

ACTUAL BID PROPOSAL N/A $20,562,622.32 $21,223,884.97 $21,933,855.84

ADJUSTMENT DIFFERENCE N/A $0.00 $0.00 $0.00

Bid Bond Yes Yes Yes

Non-Collusion Affidavit Yes Yes Yes State of Texas Child Support Business Ownership Form Yes Yes Yes Certification of Absence of Suspension, Bebarment, Voluntary Exclusion… Yes Yes Yes Conflict of Interest Questionnaire Yes Yes Yes Hays County Conflict of Interest Statement Yes Yes Yes Disclosure of Lobbying Activities Yes Yes Yes

Bidder References (Minimum of Three) Yes Yes Yes

Page 7 of 13

184 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

BID Hunter industries Joe Bland Construction TECH SPEC DESCRIPTION ITEM BID QUANTITY UNIT MEASURE UNIT COST AMOUNT BID UNIT COST AMOUNT BID 1 100 6002 PREPARING ROW 174.00 STA $ 2,662.50 $ 463,275.00 $ 2,100.00 $ 365,400.00 2 104 6009 REMOVING CONC (RIPRAP) 5,063.00 SY $ 20.00 $ 101,260.00 $ 11.00 $ 55,693.00 3 104 6015 REMOVING CONC (SIDEWALKS) 27.00 SY $ 20.00 $ 540.00 $ 17.00 $ 459.00 4 104 6017 REMOVING CONCRETE (DRIVEWAYS) 1,273.00 SY $ 25.00 $ 31,825.00 $ 24.00 $ 30,552.00 5 104 6029 REMOVING CONCRETE (CURB OR CURB & GUTTER) 405.00 LF $ 10.00 $ 4,050.00 $ 5.00 $ 2,025.00 6 104 6037 REMOVE CONCRETE (RAIL) 1,917.00 LF $ 15.00 $ 28,755.00 $ 20.00 $ 38,340.00 7 104 6044 REMOVING CONCRETE (FLUME) 212.00 SY $ 25.00 $ 5,300.00 $ 19.00 $ 4,028.00 8 105 6030 REMOVING STAB BASE & ASPH PAV(8"-14") 73,910.00 SY $ 5.72 $ 422,765.20 $ 10.00 $ 739,100.00 9 110 6001 EXCAVATION (ROADWAY) 117,207.00 CY $ 10.08 $ 1,181,446.56 $ 15.00 $ 1,758,105.00 10 132 6004 EMBANKMENT (FINAL)(DENS CONT)(TY B) 47,982.00 CY $ 11.66 $ 559,470.12 $ 12.00 $ 575,784.00 11 160 6003 FURNISHING AND PLACING TOPSOIL (4") 121,591.00 SY $ 1.68 $ 204,272.88 $ 2.15 $ 261,420.65 12 164 6023 CELL FBR MLCH SEED(PERM)(RURAL)(CLAY) 121,591.00 SY $ 0.29 $ 35,261.39 $ 0.22 $ 26,750.02 13 164 6041 DRILL SEEDING (TEMP) (WARM) 60,795.50 SY $ 0.10 $ 6,079.55 $ 0.08 $ 4,863.64 14 164 6043 DRILL SEEDING (TEMP) (COOL) 60,795.50 SY $ 0.10 $ 6,079.55 $ 0.08 $ 4,863.64 15 168 6001 VEGETATIVE WATERING 3,647.64 MG $ 36.63 $ 133,613.05 $ 25.00 $ 91,191.00 16 169 6007 SOIL RETENTION BLANKETS (CL 2) (TY G) 30,651.00 SY $ 3.13 $ 95,937.63 $ 3.25 $ 99,615.75 17 247 6366 FL BS (CMP IN PLC)(TY A GR 5)(FNAL POS) 36,880.00 CY $ 45.61 $ 1,682,096.80 $ 33.00 $ 1,217,040.00 18 260 6002 LIME (HYDRATED LIME (SLURRY)) 4,267.00 TON $ 157.50 $ 672,052.50 $ 148.00 $ 631,516.00 19 260 6024 LIME TRT (EXST MATL)(9") 150,715.43 SY $ 2.85 $ 429,538.98 $ 3.70 $ 557,647.09 20 310 6027 PRIME COAT (MC-30 OR AE-P) 26,800.00 GAL $ 5.34 $ 143,112.00 $ 3.81 $ 102,108.00 21 340 6246 D-GR HMA (SQ) TY-D PG64-22 (LEVEL-UP) 14.75 TON $ 345.83 $ 5,100.99 $ 175.42 $ 2,587.45 22 341 6008 D-GR HMA TY-B PG64-22 52,848.19 TON $ 61.47 $ 3,248,578.24 $ 64.65 $ 3,416,635.48 23 341 6022 D-GR HMA TY-C PG64-22 18,656.17 TON $ 61.47 $ 1,146,794.77 $ 70.17 $ 1,309,103.45 24 342 6002 PFC (ASPHALT) PG76-22 605.53 TON $ 105.57 $ 63,925.80 $ 118.28 $ 71,622.09 25 342 6006 PFC-C (AGGREGATE)(PG76 MIX) SAC-A 9,448.56 TON $ 105.57 $ 997,484.48 $ 118.28 $ 1,117,575.68 26 351 6002 FLEXIBILE PAVEMENT STRUCTURE REPAIR (6") 3,000.00 SY $ 30.34 $ 91,020.00 $ 39.00 $ 117,000.00 27 351 6012 FLEXIBILE PAVEMENT STRUCTURE REPAIR (2") 8,000.00 SY $ 11.87 $ 94,960.00 $ 20.75 $ 166,000.00 28 354 6002 PLAN & TEXT ASPH CONC PAV(0" TO 2") 14,691.00 SY $ 1.85 $ 27,178.35 $ 9.10 $ 133,688.10 29 401 6001 FLOWABLE BACKFILL 113.00 CY $ 157.50 $ 17,797.50 $ 310.00 $ 35,030.00 30 402 6001 TRENCH EXCAVATION PROTECTION 1,631.00 LF $ 3.15 $ 5,137.65 $ 2.00 $ 3,262.00 31 403 6001 TEMPORARY SPL SHORING 18,981.00 SF $ 22.00 $ 417,582.00 $ 16.00 $ 303,696.00 32 416 6001 DRILL SHAFT (18 IN) 166.00 LF $ 92.75 $ 15,396.50 $ 135.00 $ 22,410.00 33 416 6004 DRILL SHAFT (36 IN) 477.00 LF $ 179.25 $ 85,502.25 $ 210.00 $ 100,170.00 34 416 6005 DRILL SHAFT (42 IN) 184.00 LF $ 260.20 $ 47,876.80 $ 256.00 $ 47,104.00 35 416 6006 DRILL SHAFT (48 IN) 520.00 LF $ 239.40 $ 124,488.00 $ 290.00 $ 150,800.00 36 416 6032 DRILL SHAFT (TRF SIG POLE) (36 IN) 13.00 LF $ 190.00 $ 2,470.00 $ 211.04 $ 2,743.52 37 416 6034 DRILL SHAFT (TRF SIG POLE) (48 IN) 154.00 LF $ 300.00 $ 46,200.00 $ 333.22 $ 51,315.88 38 420 6019 CL C CONC (ABUT)(EXTEND) 115.80 CY $ 1,400.00 $ 162,120.00 $ 1,000.00 $ 115,800.00 39 420 6029 CL C CONC (CAP) 204.10 CY $ 1,200.00 $ 244,920.00 $ 1,000.00 $ 204,100.00 40 420 6037 CL C CONC (COLUMN) 439.10 CY $ 750.00 $ 329,325.00 $ 800.00 $ 351,280.00 41 422 6003 REINF CONC SLAB (EXTEND SLAB) 38,610.77 SF $ 34.00 $ 1,312,766.18 $ 17.50 $ 675,688.48 42 423 6001 RETAINING WALL (MSE) 10,100.00 SF $ 42.00 $ 424,200.00 $ 48.90 $ 493,890.00 43 423 6004 RETAINING WALL (CONC BLOCK) 7,742.00 SF $ 40.00 $ 309,680.00 $ 31.35 $ 242,711.70

Page 8 of 13

185 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

BID Hunter industries Joe Bland Construction TECH SPEC DESCRIPTION ITEM BID QUANTITY UNIT MEASURE UNIT COST AMOUNT BID UNIT COST AMOUNT BID 44 425 6037 PRESTR CONC GIRDER (TX40) 2,240.00 LF $ 115.00 $ 257,600.00 $ 120.00 $ 268,800.00 45 425 6039 PRESTR CONC GIRDER (TX54) 2,068.00 LF $ 115.00 $ 237,820.00 $ 120.00 $ 248,160.00 46 432 6002 RIPRAP (CONC)(5 IN) 1,984.07 CY $ 400.00 $ 793,628.00 $ 300.00 $ 595,221.00 47 432 6035 RIPRAP (STONE PROTECTION)(24 IN) 642.90 CY $ 87.10 $ 55,996.59 $ 225.00 $ 144,652.50 48 432 6044 RIPRAP (CONC)(FLUME) 4.00 CY $ 500.00 $ 2,000.00 $ 350.00 $ 1,400.00 49 432 6045 RIPRAP (MOW STRIP)(4 IN) 201.30 CY $ 467.25 $ 94,057.43 $ 415.80 $ 83,700.54 50 432 6046 RIPRAP (MOW STRIP)(5 IN) 79.70 CY $ 456.75 $ 36,402.98 $ 407.09 $ 32,445.07 51 438 6001 CLEANING AND SEALING EXISTING JOINTS 1,261.00 LF $ 40.36 $ 50,893.96 $ 38.96 $ 49,128.56 52 450 6008 RAIL (TY T401) 3,224.00 LF $ 115.00 $ 370,760.00 $ 88.08 $ 283,969.92 53 450 6042 RAIL (TY PR1) 1,325.00 LF $ 54.08 $ 71,656.00 $ 65.08 $ 86,231.00 54 451 6009 RETROFIT RAIL (TY T401) 98.00 LF $ 300.00 $ 29,400.00 $ 154.28 $ 15,119.44 55 454 6004 ARMOR JOINT (SEALED) 636.00 LF $ 75.00 $ 47,700.00 $ 130.00 $ 82,680.00 56 460 6002 CMP (GAL STL 18 IN) 300.00 LF $ 55.00 $ 16,500.00 $ 126.35 $ 37,905.00 57 462 6001 CONC BOX CULV (3 FT X 2 FT) 364.00 LF $ 155.00 $ 56,420.00 $ 300.00 $ 109,200.00 58 462 6003 CONC BOX CULV (4 FT X 2 FT) 1,210.00 LF $ 180.00 $ 217,800.00 $ 300.00 $ 363,000.00 59 462 6005 CONC BOX CULV (4 FT X 4 FT) 155.00 LF $ 245.00 $ 37,975.00 $ 380.00 $ 58,900.00 60 462 6013 CONC BOX CULV (6 FT X 6 FT) 58.00 LF $ 1,050.00 $ 60,900.00 $ 700.00 $ 40,600.00 61 462 6014 CONC BOX CULV (7 FT X 3 FT) 392.00 LF $ 395.00 $ 154,840.00 $ 650.00 $ 254,800.00 62 462 6022 CONC BOX CULV (8 FT X 7 FT) 8.00 LF $ 1,250.00 $ 10,000.00 $ 1,200.00 $ 9,600.00 63 462 6042 CONC BOX CULV (12 FT X 8 FT) 16.50 LF $ 2,150.00 $ 35,475.00 $ 1,700.00 $ 28,050.00 64 462 6044 CONC BOX CULV (12 FT X 12 FT) 77.00 LF $ 1,425.00 $ 109,725.00 $ 2,000.00 $ 154,000.00 65 464 6003 RC PIPE (CL III) (18 IN) 781.00 LF $ 55.00 $ 42,955.00 $ 110.00 $ 85,910.00 66 464 6005 RC PIPE (CL III) (24 IN) 3,477.00 LF $ 75.00 $ 260,775.00 $ 116.00 $ 403,332.00 67 464 6007 RC PIPE (CL III) (30 IN) 1,359.00 LF $ 85.00 $ 115,515.00 $ 120.00 $ 163,080.00 68 464 6008 RC PIPE (CL III) (36 IN) 782.00 LF $ 105.00 $ 82,110.00 $ 120.00 $ 93,840.00 69 465 6006 JCTBOX(COMPL)(PJB)(4FTX4FT) 1.00 EA $ 4,200.00 $ 4,200.00 $ 4,000.00 $ 4,000.00 70 465 6014 INLET (COMPL)(PCO)(3FT)(LEFT) 8.00 EA $ 4,500.00 $ 36,000.00 $ 3,800.00 $ 30,400.00 71 465 6015 INLET (COMPL)(PCO)(3FT)(RIGHT) 1.00 EA $ 4,500.00 $ 4,500.00 $ 3,600.00 $ 3,600.00 72 465 6016 INLET (COMPL)(PCO)(3FT)(BOTH) 2.00 EA $ 5,100.00 $ 10,200.00 $ 4,000.00 $ 8,000.00 73 465 6018 INLET (COMPL)(PCO)(4FT)(LEFT) 1.00 EA $ 5,400.00 $ 5,400.00 $ 4,100.00 $ 4,100.00 74 465 6019 INLET (COMPL)(PCO)(4FT)(RIGHT) 9.00 EA $ 5,400.00 $ 48,600.00 $ 4,100.00 $ 36,900.00 75 465 6020 INLET (COMPL)(PCO)(4FT)(BOTH) 4.00 EA $ 6,100.00 $ 24,400.00 $ 4,500.00 $ 18,000.00 76 465 6023 INLET (COMPL)(PCO)(5FT)(RIGHT) 1.00 EA $ 6,400.00 $ 6,400.00 $ 4,600.00 $ 4,600.00 77 465 6024 INLET (COMPL)(PCO)(5FT)(BOTH) 1.00 EA $ 7,150.00 $ 7,150.00 $ 5,000.00 $ 5,000.00 78 465 6128 INLET (COMPL)(PSL)(FG)(4FTX4FT-4FTX4FT) 2.00 EA $ 5,700.00 $ 11,400.00 $ 4,500.00 $ 9,000.00 79 465 6138 INLET (COMPL)(PSL)(FG)(4'X4'-6'X4') 1.00 EA $ 8,350.00 $ 8,350.00 $ 5,500.00 $ 5,500.00 80 465 6144 INLET (COMPL)(PSL)(FG)(4'X4'-8'X4') 1.00 EA $ 8,650.00 $ 8,650.00 $ 5,500.00 $ 5,500.00 81 466 6097 HEADWALL (CH - PW - 0) (DIA = 24 IN) 2.00 EA $ 4,795.00 $ 9,590.00 $ 4,700.00 $ 9,400.00 82 466 6153 WINGWALL (FW - 0) (HW=6 FT) 1.00 EA $ 8,150.00 $ 8,150.00 $ 4,750.00 $ 4,750.00 83 466 6154 WINGWALL (FW - 0) (HW=7 FT) 1.00 EA $ 13,700.00 $ 13,700.00 $ 6,500.00 $ 6,500.00 84 466 6166 WINGWALL (FW - S) (HW=5 FT) 1.00 EA $ 5,750.00 $ 5,750.00 $ 3,500.00 $ 3,500.00 85 466 6185 WINGWALL (PW - 2) (HW=10 FT) 1.00 EA $ 28,500.00 $ 28,500.00 $ 23,000.00 $ 23,000.00 86 466 6195 WINGWALL (PW - 2) (HW=6 FT) 2.00 EA $ 19,500.00 $ 39,000.00 $ 12,000.00 $ 24,000.00

Page 9 of 13

186 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

BID Hunter industries Joe Bland Construction TECH SPEC DESCRIPTION ITEM BID QUANTITY UNIT MEASURE UNIT COST AMOUNT BID UNIT COST AMOUNT BID 87 466 6196 WINGWALL (PW - 2) (HW=7 FT) 1.00 EA $ 23,950.00 $ 23,950.00 $ 17,000.00 $ 17,000.00 88 466 6207 WINGWALL (SW - 0) (HW=4 FT) 1.00 EA $ 6,850.00 $ 6,850.00 $ 2,800.00 $ 2,800.00 89 467 6142 SET (TY I)(S= 4 FT)(HW= 3 FT)(6:1) (P) 22.00 EA $ 6,850.00 $ 150,700.00 $ 8,000.00 $ 176,000.00 90 467 6363 SET (TY II) (18 IN) (RCP) (6: 1) (P) 7.00 EA $ 1,150.00 $ 8,050.00 $ 1,500.00 $ 10,500.00 91 467 6389 SET (TY II) (24 IN) (RCP) (3:1) (P) 2.00 EA $ 1,150.00 $ 2,300.00 $ 1,200.00 $ 2,400.00 92 467 6395 SET (TY II) (24 IN) (RCP) (6:1) (P) 53.00 EA $ 1,550.00 $ 82,150.00 $ 1,800.00 $ 95,400.00 93 467 6441 SET (TY II) (36 IN) (CMP) (4: 1) © 2.00 EA $ 3,250.00 $ 6,500.00 $ 4,000.00 $ 8,000.00 94 467 6454 SET (TY II) (36 IN) (RCP) (6: 1) (P) 1.00 EA $ 3,950.00 $ 3,950.00 $ 6,000.00 $ 6,000.00 95 481 6011 PIPE (PVC) (SCH 40) (4 IN) 355.20 LF $ 40.00 $ 14,208.00 $ 30.00 $ 10,656.00 96 496 6005 REMOV STR (WINGWALL) 10.00 EA $ 2,750.00 $ 27,500.00 $ 5,000.00 $ 50,000.00 97 496 6006 REMOV STR (HEADWALL) 2.00 EA $ 2,500.00 $ 5,000.00 $ 3,000.00 $ 6,000.00 98 496 6007 REMOV STR (PIPE) 617.00 LF $ 65.00 $ 40,105.00 $ 25.00 $ 15,425.00 99 496 6008 REMOV (BOX CULVERT) 60.00 LF $ 500.00 $ 30,000.00 $ 1,000.00 $ 60,000.00 100 496 6050 REMOV STR (DRIVEWAY CULVERT) 38.00 EA $ 450.00 $ 17,100.00 $ 1,091.76 $ 41,486.88 101 500 6001 MOBILIZATION 1.00 LS $ 2,370,511.19 $ 2,370,511.19 $ 2,480,000.00 $ 2,480,000.00 102 502 6001 BARRICADES, SIGNS AND TRAFFIC HANDLING 20.00 MO $ 2,851.23 $ 57,024.60 $ 18,000.00 $ 360,000.00 103 502 HC01 PCTB(FUR&INST)(F-SHP TO LOW PROF)(TY T) 40.00 LF $ 300.00 $ 12,000.00 $ 260.43 $ 10,417.20 104 502 HC02 PCTB(MOVE)(F-SHP TO LOW PROF)(TY T) 40.00 LF $ 100.00 $ 4,000.00 $ 8.79 $ 351.60 105 502 HC03 PCTB(REMOVET)(F-SHP TO LOW PROF)(TY T) 40.00 LF $ 100.00 $ 4,000.00 $ 14.04 $ 561.60 106 506 6002 ROCK FILTER DAMS (INSTALL) (TY2) 595.00 LF $ 20.53 $ 12,215.35 $ 18.00 $ 10,710.00 107 506 6003 ROCK FILTER DAMS (INSTALL) (TY3) 1,122.00 LF $ 30.80 $ 34,557.60 $ 30.00 $ 33,660.00 108 506 6011 ROCK FILTER DAMS (REMOVE) 1,717.00 LF $ 6.16 $ 10,576.72 $ 6.00 $ 10,302.00 109 506 6020 CONSTRUCTION EXITS (INSTALL) (TY 1) 520.00 SY $ 10.27 $ 5,340.40 $ 13.75 $ 7,150.00 110 506 6024 CONSTRUCTION EXITS (REMOVE) 520.00 SY $ 6.16 $ 3,203.20 $ 6.00 $ 3,120.00 111 506 6037 SANDBAGS FOR EROSION CONTROL (12") 475.00 LF $ 5.65 $ 2,683.75 $ 5.00 $ 2,375.00 112 506 6038 TEMP SEDMT CONT FENCE (INSTALL) 18,734.00 LF $ 1.59 $ 29,787.06 $ 1.95 $ 36,531.30 113 507 6039 TEMP SEDMT CONT FENCE (REMOVE) 18,735.00 LF $ 0.21 $ 3,934.35 $ 0.15 $ 2,810.25 114 512 6005 PORT CTB (FUR & INST)(F-SHAPE)(TY 1) 1,160.00 LF $ 70.00 $ 81,200.00 $ 11.04 $ 12,806.40 115 512 6009 PORT CTB (FUR & INST)(LOW PROF)(TY 1) 2,980.00 LF $ 15.00 $ 44,700.00 $ 67.12 $ 200,017.60 116 512 6010 PORT CTB (FUR & INST)(LOW PROF)(TY 2) 400.00 LF $ 30.00 $ 12,000.00 $ 71.31 $ 28,524.00 117 512 6029 PORT CTB (MOVE)(F-SHAPE)(TY 1) 1,120.00 LF $ 15.00 $ 16,800.00 $ 7.27 $ 8,142.40 118 512 6033 PORT CTB (MOVE)(LOW PROF)(TY 1) 4,520.00 LF $ 15.00 $ 67,800.00 $ 5.20 $ 23,504.00 119 512 6034 PORT CTB (MOVE(LOW PROF)(TY 2) 540.00 LF $ 30.00 $ 16,200.00 $ 6.12 $ 3,304.80 120 512 6053 PORT CTB (REMOVE)(F-SHAPE)(TY 1) 1,160.00 LF $ 15.00 $ 17,400.00 $ 10.22 $ 11,855.20 121 512 6057 PORT CTB (REMOVE)(LOW PROF)(TY 1) 2,980.00 LF $ 15.00 $ 44,700.00 $ 7.41 $ 22,081.80 122 512 6058 PORT CTB (REMOVE)(LOW PROF)(TY 2) 400.00 LF $ 30.00 $ 12,000.00 $ 8.88 $ 3,552.00 123 528 6004 LANDSCAPE PAVERS 159.62 SY $ 65.77 $ 10,498.21 $ 44.98 $ 7,179.71 124 529 6007 CONC GURB & GUTTER (TY I) 2,194.00 LF $ 14.00 $ 30,716.00 $ 17.63 $ 38,680.22 125 529 6008 CONC GURB & GUTTER (TY II) 11,150.00 LF $ 15.00 $ 167,250.00 $ 17.20 $ 191,780.00 126 530 6004 DRIVEWAYS (CONC) 591.55 SY $ 85.00 $ 50,281.75 $ 80.00 $ 47,324.00 127 530 6005 DRIVEWAYS (ACP) 4,708.25 SY $ 39.42 $ 185,599.22 $ 46.00 $ 216,579.50 128 531 6002 CONC SIDEWALKS (5") 3,635.41 SY $ 42.00 $ 152,687.22 $ 36.00 $ 130,874.76 129 531 6004 CURB RAMPS (TY 1) 2.00 EA $ 1,400.00 $ 2,800.00 $ 908.95 $ 1,817.90

Page 10 of 13

187 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

BID Hunter industries Joe Bland Construction TECH SPEC DESCRIPTION ITEM BID QUANTITY UNIT MEASURE UNIT COST AMOUNT BID UNIT COST AMOUNT BID 130 531 6006 CURB RAMPS (TY 3) 5.00 EA $ 1,800.00 $ 9,000.00 $ 1,255.45 $ 6,277.25 131 531 6010 CURB RAMPS (TY 7) 5.00 EA $ 1,600.00 $ 8,000.00 $ 535.84 $ 2,679.20 132 540 6001 MTL W-BEAM GD FEN (TIM POST) 3,050.00 LF $ 16.50 $ 50,325.00 $ 16.50 $ 50,325.00 133 540 6006 MTL BEAM GD FEN TRANS (THRIE-BEAM) 13.00 EA $ 1,492.50 $ 19,402.50 $ 992.50 $ 12,902.50 134 540 6014 SHORT RADIUS 137.50 LF $ 20.95 $ 2,880.63 $ 20.95 $ 2,880.63 135 540 6016 DOWNSTREAM ANCHOR TERMINAL SECTION 3.00 EA $ 875.00 $ 2,625.00 $ 875.00 $ 2,625.00 136 542 6001 REMOVE METAL BEAM GUARD FENCE 3,464.00 LF $ 1.00 $ 3,464.00 $ 1.00 $ 3,464.00 137 544 6003 GUARDRAIL END TREATMENT (REMOVE) 3.00 EA $ 150.00 $ 450.00 $ 150.00 $ 450.00 138 544 6006 GDRAIL END TRT(INST)(WOOD POST)(TY III) 9.00 EA $ 1,900.00 $ 17,100.00 $ 1,900.00 $ 17,100.00 139 550 6001 CHAIN LINK FENCE (INSTALL) (6') 50.00 LF $ 29.26 $ 1,463.00 $ 25.00 $ 1,250.00 140 560 6004 MAILBOX INSTALL-S (TWG-POST) TY 2 20.00 EA $ 185.00 $ 3,700.00 $ 150.00 $ 3,000.00 141 560 6005 MAILBOX INSTALL-D (TWG-POST) TY 2 1.00 EA $ 235.00 $ 235.00 $ 150.00 $ 150.00 142 560 6006 MAILBOX INSTALL-M (TWG-POST) TY 2 1.00 EA $ 395.00 $ 395.00 $ 150.00 $ 150.00 143 618 6023 CONDT (PVC) (SCH 40) (2") 464.00 LF $ 11.00 $ 5,104.00 $ 12.22 $ 5,670.08 144 618 6029 CONDT (PVC) (SCH 40) (3") 328.00 LF $ 15.00 $ 4,920.00 $ 16.66 $ 5,464.48 145 618 6047 CONDT (PVC) (SCH 80) (2") (BORE) 855.00 LF $ 22.00 $ 18,810.00 $ 24.44 $ 20,896.20 146 618 6054 CONDT (PVC) (SCH 80) (3") (BORE) 1,710.00 LF $ 24.00 $ 41,040.00 $ 26.66 $ 45,588.60 147 620 6007 ELEC CONDR (NO.8) BARE 3,298.00 LF $ 0.90 $ 2,968.20 $ 1.00 $ 3,298.00 148 620 6008 ELEC CONDR (NO.8) INSULATED 3,842.00 LF $ 0.95 $ 3,649.90 $ 1.06 $ 4,072.52 149 620 6009 ELEC CONDR (NO.6) BARE 69.00 LF $ 3.00 $ 207.00 $ 3.33 $ 229.77 150 620 6010 ELEC CONDR (NO.6) INSULATED 138.00 LF $ 4.00 $ 552.00 $ 4.44 $ 612.72 151 624 6010 GROUND BOX TY D (162922)W/APRON 9.00 EA $ 1,000.00 $ 9,000.00 $ 1,110.73 $ 9,996.57 152 628 6116 ELC SRV TY D 120/240 060(NS)AL(E)SP(O) 2.00 EA $ 4,200.00 $ 8,400.00 $ 4,665.09 $ 9,330.18 153 644 6001 IN SM RD SN SUP&AM TY10BWG(1)SA(P) 32.00 EA $ 328.00 $ 10,496.00 $ 350.00 $ 11,200.00 154 644 6004 IN SM RD SN SUP&AM TY10BWG(1)SA(T) 23.00 EA $ 417.00 $ 9,591.00 $ 450.00 $ 10,350.00 155 644 6005 IN SM RD SN SUP&AM TY10BWG(1)SA(T-2EXT) 8.00 EA $ 490.00 $ 3,920.00 $ 450.00 $ 3,600.00 156 644 6032 IN SM RD SN SUP&AM TYS80(1)SA(T-EXAL) 2.00 EA $ 572.00 $ 1,144.00 $ 450.00 $ 900.00 157 644 6033 IN SM RD SN SUP&AM TYS80(1)SA(U) 1.00 EA $ 652.00 $ 652.00 $ 450.00 $ 450.00 158 644 6034 IN SM RD SN SUP&AM TYS80(1)SA(U-1EXT) 1.00 EA $ 697.00 $ 697.00 $ 450.00 $ 450.00 159 644 6068 RELOCATE SM RD SN SUP&AM TY 10BWG 9.00 EA $ 250.00 $ 2,250.00 $ 500.00 $ 4,500.00 160 644 6076 REMOVE SM RD SN SUP&AM 49.00 EA $ 75.00 $ 3,675.00 $ 150.00 $ 7,350.00 161 658 6013 INSTL DEL ASSM (D-SW)SZ (BRF)CTB 52.00 EA $ 6.00 $ 312.00 $ 40.00 $ 2,080.00 162 658 6015 INSTL DEL ASSM (D-SW)SZ (BRF)GF1 61.00 EA $ 6.00 $ 366.00 $ 40.00 $ 2,440.00 163 658 6046 INSTL OM ASSM (OM-2X)(WC)GND 16.00 EA $ 45.00 $ 720.00 $ 40.00 $ 640.00 164 662 6004 WK ZN PAV MRK NON-REMOV (W) 4" (SLD) 76,462.00 LF $ 0.26 $ 19,880.12 $ 0.16 $ 12,233.92 165 662 6012 WK ZN PAV MRK NON-REMOV (W) 8" (SLD) 395.00 LF $ 0.80 $ 316.00 $ 0.40 $ 158.00 166 662 6014 WK ZN PAV MRK NON-REMOV (W) 12" (SLD) 61.00 LF $ 2.00 $ 122.00 $ 3.00 $ 183.00 167 662 6017 WK ZN PAV MRK NON-REMOV (W)(ARROW) 2.00 EA $ 100.00 $ 200.00 $ 125.00 $ 250.00 168 662 6029 WK ZN PAV MRK NON-REMOV(W)(WORD) 2.00 EA $ 125.00 $ 250.00 $ 155.00 $ 310.00 169 662 6032 WK ZN PAV MRK NON-REMOV (Y)4"(BRK) 1,291.00 LF $ 0.28 $ 361.48 $ 0.18 $ 232.38 170 662 6034 WK ZN PAV MRK NON-REMOV (Y)4"(SLD) 77,354.00 LF $ 0.26 $ 20,112.04 $ 0.16 $ 12,376.64 171 662 6063 WK ZN PAV MRK REMOV (W)4"(SLD) 2,699.00 LF $ 0.50 $ 1,349.50 $ 0.55 $ 1,484.45 172 662 6071 WK ZN PAV MRK REMOV (W)8"(SLD) 1,346.00 LF $ 1.20 $ 1,615.20 $ 1.20 $ 1,615.20

Page 11 of 13

188 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

BID Hunter industries Joe Bland Construction TECH SPEC DESCRIPTION ITEM BID QUANTITY UNIT MEASURE UNIT COST AMOUNT BID UNIT COST AMOUNT BID 173 662 6073 WK ZN PAV MRK REMOV (W)12"(SLD) 73.00 LF $ 3.00 $ 219.00 $ 6.00 $ 438.00 174 662 6077 WK ZN PAV MRK REMOV (W)4"(SLD W/MRKR) 2,449.00 LF $ 0.68 $ 1,665.32 $ 1.00 $ 2,449.00 175 662 6080 WK ZN PAV MRK REMOV (W)(ARROW) 2.00 EA $ 150.00 $ 300.00 $ 300.00 $ 600.00 176 662 6090 WK ZN PAV MRK REMOV (W)(WORD) 2.00 EA $ 150.00 $ 300.00 $ 300.00 $ 600.00 177 662 6095 WK ZN PAV MRK REMOV (Y)4"(SLD) 5,742.00 LF $ 0.50 $ 2,871.00 $ 0.55 $ 3,158.10 178 666 6006 RREFL PAV MRK TY I (W)4"(DOT)(100MIL) 1,654.00 LF $ 0.50 $ 827.00 $ 0.70 $ 1,157.80 179 666 6036 REFL PAV MRK TY I (W)8"(SLD)(100MIL) 4,560.00 LF $ 0.69 $ 3,146.40 $ 0.85 $ 3,876.00 180 666 6042 REFL PAV MRK TY I (W)12"(SLD)(100MIL) 1,155.00 LF $ 1.90 $ 2,194.50 $ 3.00 $ 3,465.00 181 666 6048 REFL PAV MRK TY I (W)24"(SLD)(100MIL) 581.00 LF $ 4.90 $ 2,846.90 $ 6.00 $ 3,486.00 182 666 6054 REFL PAV MRK TY I (W)(ARROW)(100MIL) 57.00 EA $ 83.00 $ 4,731.00 $ 97.50 $ 5,557.50 183 666 6078 REFL PAV MRK TY I (W)(WORD)(100MIL) 21.00 EA $ 91.00 $ 1,911.00 $ 120.00 $ 2,520.00 184 666 6141 REFL PAV MRK TY I (Y)12"(SLD)(100MIL) 428.00 LF $ 2.20 $ 941.60 $ 3.00 $ 1,284.00 185 666 6167 REFL PAV MRK TY II (W) 4" (BRK) 9,175.00 LF $ 0.15 $ 1,376.25 $ 0.11 $ 1,009.25 186 666 6168 REFL PAV MRK TY II (W) 4" (DOT) 1,654.00 LF $ 0.20 $ 330.80 $ 0.15 $ 248.10 187 666 6170 REFL PAV MRK TY II (W) 4" (SLD) 37,704.00 LF $ 0.13 $ 4,901.52 $ 0.10 $ 3,770.40 188 666 6178 REFL PAV MRK TY II (W) 8" (SLD) 5,160.00 LF $ 0.40 $ 2,064.00 $ 0.14 $ 722.40 189 666 6180 REFL PAV MRK TY II (W) 12" (SLD) 1,155.00 LF $ 0.97 $ 1,120.35 $ 1.00 $ 1,155.00 190 666 6182 REFL PAV MRK TY II (W) 24" (SLD) 581.00 LF $ 2.77 $ 1,609.37 $ 2.25 $ 1,307.25 191 666 6184 REFL PAV MRK TY II (W) (ARROW) 57.00 EA $ 61.00 $ 3,477.00 $ 35.00 $ 1,995.00 192 666 6192 REFL PAV MRK TY II (W) (WORD) 21.00 EA $ 63.00 $ 1,323.00 $ 45.00 $ 945.00 193 666 6205 REFL PAV MRK TY II (Y) 4" (BRK) 4,298.00 LF $ 0.15 $ 644.70 $ 0.11 $ 472.78 194 666 6207 REFL PAV MRK TY II (Y) 4" (SLD) 35,936.00 LF $ 0.13 $ 4,671.68 $ 0.10 $ 3,593.60 195 666 6212 REFL PAV MRK TY II (Y) 12" (SLD) 428.00 LF $ 1.35 $ 577.80 $ 1.00 $ 428.00 196 666 6300 RE PM W/RET REQ TY I (W)4"(BRK)(100MIL) 9,175.00 LF $ 0.35 $ 3,211.25 $ 0.32 $ 2,936.00 197 666 6303 RE PM W/RET REQ TY I (W)4"(SLD)(100MIL) 37,704.00 LF $ 0.33 $ 12,442.32 $ 0.30 $ 11,311.20 198 666 6312 RE PM W/RET REQ TY I (Y)4"(BRK)(100MIL) 4,298.00 LF $ 0.35 $ 1,504.30 $ 0.32 $ 1,375.36 199 666 6315 RE PM W/RET REQ TY I (Y)4"(SLD)(100MIL) 35,936.00 LF $ 0.33 $ 11,858.88 $ 0.30 $ 10,780.80 200 672 6007 REFL PAV MRKR TY I-C 610.00 EA $ 3.00 $ 1,830.00 $ 3.00 $ 1,830.00 201 672 6009 REFL PAV MRKR TY II-A-A 2,629.00 EA $ 2.80 $ 7,361.20 $ 3.00 $ 7,887.00 202 672 6010 REFL PAV MRKR TY II-C-R 83.00 EA $ 3.00 $ 249.00 $ 3.00 $ 249.00 203 677 6001 ELIM EXT PAV MRK & MRKS (4") 49,431.00 LF $ 0.43 $ 21,255.33 $ 0.77 $ 38,061.87 204 680 6002 INSTALL HWY TRF SIG (ISOLATED) 2.00 EA $ 64,000.00 $ 128,000.00 $ 71,087.01 $ 142,174.02 205 680 6004 REMOVING TRAFFIC SIGNALS 2.00 EA $ 2,800.00 $ 5,600.00 $ 3,110.06 $ 6,220.12 206 681 6001 TEMP TRAF SIGNALS 2.00 EA $ 34,000.00 $ 68,000.00 $ 37,764.97 $ 75,529.94 207 682 6001 VEH SIG SEC (12")LED(GRN) 24.00 EA $ 184.00 $ 4,416.00 $ 204.38 $ 4,905.12 208 682 6002 VEH SIG SEC (12")LED(GRN ARW) 8.00 EA $ 199.00 $ 1,592.00 $ 221.04 $ 1,768.32 209 682 6003 VEH SIG SEC (12")LED(YEL) 24.00 EA $ 191.00 $ 4,584.00 $ 212.15 $ 5,091.60 210 682 6004 VEH SIG SEC (12")LED(YEL ARW) 8.00 EA $ 193.00 $ 1,544.00 $ 214.37 $ 1,714.96 211 682 6005 VEH SIG SEC (12")LED(RED) 24.00 EA $ 186.00 $ 4,464.00 $ 206.60 $ 4,958.40 212 682 6018 PED SIG SEC (LED)(COUNTDOWN) 8.00 EA $ 530.00 $ 4,240.00 $ 588.69 $ 4,709.52 213 682 6023 BACK PLATE (12")(3 SEC) 16.00 EA $ 60.00 $ 960.00 $ 66.64 $ 1,066.24 214 682 6025 BACK PLATE (12")(5 SEC) 8.00 EA $ 80.00 $ 640.00 $ 88.86 $ 710.88 215 684 6031 TRF SIG CBL (TY A)(14 AWG)(5 CONDR) 4,195.00 LF $ 1.40 $ 5,873.00 $ 1.56 $ 6,544.20

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189 Hays County Pass Through Program HNTB Bid Tabulation IFB2016-B01 - FM 1626 South February 4, 2016 CSJ 1539-01-013

BID Hunter industries Joe Bland Construction TECH SPEC DESCRIPTION ITEM BID QUANTITY UNIT MEASURE UNIT COST AMOUNT BID UNIT COST AMOUNT BID 216 684 6033 TRF SIG CBL (TY A)(14 AWG)(7 CONDR) 2,673.00 LF $ 1.80 $ 4,811.40 $ 2.00 $ 5,346.00 217 684 6080 TRF SIG CBL (TY C)(14 AWG)(2 CONDR) 1,457.00 LF $ 0.90 $ 1,311.30 $ 1.00 $ 1,457.00 218 685 6004 INSTL RDSD FLSH BCN ASSM (SOLAR PWRD) 2.00 EA $ 7,940.00 $ 15,880.00 $ 8,819.23 $ 17,638.46 219 686 6051 INS TRF SIG PL AM(S)1 ARM(48')LUM 1.00 EA $ 9,000.00 $ 9,000.00 $ 9,996.61 $ 9,996.61 220 686 6059 INS TRF SIG PL AM(S)1 ARM(55')LUM 5.00 EA $ 16,000.00 $ 80,000.00 $ 17,771.75 $ 88,858.75 221 686 6063 INS TRF SIG PL AM(S)1 ARM(60')LUM 1.00 EA $ 16,500.00 $ 16,500.00 $ 18,327.12 $ 18,327.12 222 686 6067 INS TRF SIG PL AM(S)1 ARM(65')LUM 1.00 EA $ 17,000.00 $ 17,000.00 $ 18,882.49 $ 18,882.49 223 687 6001 PED POLE ASSEMBLY 6.00 EA $ 2,200.00 $ 13,200.00 $ 2,443.62 $ 14,661.72 224 688 6001 PED DETECT PUSH BUTTON (APS) 8.00 EA $ 900.00 $ 7,200.00 $ 999.62 $ 7,996.96 225 688 6003 PED DETECTOR CONTROLLER UNIT 1.00 EA $ 3,700.00 $ 3,700.00 $ 4,109.72 $ 4,109.72 226 740 6005 ANTI - GRAFFITI COATNG(PERMNENT-TY III) 15,021.00 SF $ 0.79 $ 11,866.59 $ 0.30 $ 4,506.30 227 5600 HC01 HAZARDOUS MATERIALS TRAP 6.00 EA $ 20,000.00 $ 120,000.00 $ 590.76 $ 3,544.56 228 6001 6002 PORTABLE CHANGEABLE MESSAGE SIGN 2.00 EA $ 7,856.00 $ 15,712.00 $ 16,000.00 $ 32,000.00

NON-BID ITEMS TO BE INCLUDED IN BID AND CONTRACT AMOUNT 229 9606 6001 FORCE ACCOUNT - PEACE OFFICERS 50,000.00 DOL 1 $ 50,000.00 1 $ 50,000.00 FORCE ACCOUNT - SAFETY AND EROSION CONTROL 230 9606 6002 20,000.00 DOL 1 $ 20,000.00 1 $ 20,000.00 MAINTENANCE 231 9606 6003 FORCE ACCOUNT FOR TRAFFIC COUNTERS 25,000.00 DOL 1 $ 25,000.00 1 $ 25,000.00 ESTIMATED PLACEMENT AND PRODUCTION 232 9606 6004 50,000.00 DOL 1 $ 50,000.00 1 $ 50,000.00 BONUS/PENALTY (TY B) ESTIMATED PLACEMENT AND PRODUCTION 233 9606 6005 50,000.00 DOL 1 $ 50,000.00 1 $ 50,000.00 BONUS/PENALTY (TY C) 234 9606 6006 ESTIMATED RIDE QUALITY BONUS/PENALTY 30,000.00 DOL 1 $ 30,000.00 1 $ 30,000.00

TOTAL COST ADJUSTED FOR CORRECTNESS $ 24,003,487.63 $25,115,476.48

ACTUAL BID PROPOSAL $24,003,487.63 $25,115,476.48

ADJUSTMENT DIFFERENCE $0.00 $0.00

Bid Bond Yes Yes

Non-Collusion Affidavit Yes Yes State of Texas Child Support Business Ownership Form Yes Yes Certification of Absence of Suspension, Bebarment, Voluntary Exclusion… Yes Yes Conflict of Interest Questionnaire Yes Yes Hays County Conflict of Interest Statement Yes Yes Disclosure of Lobbying Activities Yes Yes

Bidder References (Minimum of Three) Yes Yes

Page 13 of 13

190 HNTB Corporation 701 Brazos Street, Suite 450 Telephone (512) 447-5590 Engineers Architects Planners Austin, Texas 78701 Facsimile (512) 447-5329 www.hntb.com

191

192 193 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM SUB-514 Amending Plat of Lots 231 & 232, Woodcreek Section 9B (2 lots). Discussion and possible action to consider a variance from Table 705.05.01 of the Hays County Development Regulations and approve final plat.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

ACTION-SUBDIVISIONS March 8, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Caitlyn Hairell CONLEY N/A

SUMMARY

Woodcreek25B52B79B106B133B160B187B214B241B Section 9B was platted in 1972, located off of Crazy Cross in Precinct 3. The proposed amended plat will move the property line of lots 231 and 232. The property owners are amending the plat to deal with a building encroachment.

The26B53B80B107B134B161B188B215B242B Hays County minimum lot size for new lots located within the Edwards Aquifer Contributing Zone which are served by a Public Groundwater Supply and Public Sewer is 0.50 acres. This amended plat takes the 0.21 and .23 acre lots, and amends them into 0.19 and 0.25 acre lots. The minimum lot size requirement cannot be met. There will be no increase in density with this amended plat. Please see the property owner's justification for the variance in backup. This kind of resubdivision is typically approved administratively; however the lot size variance requires Commissioners Court approval.

194 195 196 197 198 199 200 201 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Call for a public hearing on March 22, 2016 to discuss final plat approval of the Replat of Lot 6, Green Acres Subdivision.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

ACTION-SUBDIVISIONS March 8, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Caitlyn Hairell CONLEY N/A

SUMMARY

The25B52B79B106B133B160B187B214B241B Green Acres subdivision is a recorded subdivision located off of FM 2325 in Precinct 3. Green Acres was originally divided in 1968 as a 25 lot subdivision.

T26B53B80B107B134B161B188B215B242B he proposed re-plat will divide the 9.87 acre lot into 2 lots, one 2.0 acre lot and one 7.85 acre lot. Water service will be provided by Wimberley Water Supply Corporation and wastewater treatment will be accomplished by individual on-site sewage facilities.

202 203 204 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Executive Session pursuant to Section 551.071 of the Texas Government Code: consultation with counsel regarding Collective Bargaining. Possible action to follow.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

EXECUTIVE SESSION March 8, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Kennedy COBB N/A

SUMMARY

Summary25B51B77B103B129B155B181B207B233B to be provided in Executive Session.

205 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along FM 150. Possible action to follow in open court.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

EXECUTIVE SESSION March 8, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Kennedy JONES WHISENANT

SUMMARY

Summary25B51B77B103B129B155B181B207B233B to be provided in Executive Session.

206 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

EXECUTIVE SESSION March 8, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Whisenant WHISENANT N/A

SUMMARY

Summary25B51B77B103B129B155B181B207B233B to be provided in Executive Session.

207 AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Ultra. Possible action may follow in open court.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

EXECUTIVE SESSION March 8, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Cobb COBB N/A

SUMMARY

Summary25B51B77B103B129B155B181B207B233B to be provided in Executive Session.

208